Subject: F036 AF PC H
From: <Saved by Windows Internet Explorer 7>
Date: Thu, 17 May 2007 09:19:29 -0400

F036 AF PC H

System name:

Air Force Enlistment/Commissioning Records System (June 11, 1997, 62
FR 31793).

System location:

Headquarters Air Force Military Personnel Center, 550 C Street W,
Randolph Air Force Base, TX 78150-4703; Headquarters United States Air Force
Recruiting Service, 550 D Street W, Randolph Air Force Base, TX 78150-4527;
recruiting offices; Military Entrance Processing Stations, and Liaison
Noncommissioned Officer offices in all states. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of records
notices.

Categories of individuals covered by the system:

Applicants for enlistment or commissioning programs.

Categories of records in the system:

Individual's application, personal interview record (PIR) and
supporting documents containing name, Social Security Number, finger prints,
historical background, education, medical history, physical status, employment,
religious preferences (optional), marital and dependency status, linguistic
abilities, aptitude test results, parental consent for minors.

Authority for maintenance of the system:

10 U.S.C. 31, Enlistments, implemented by Air Force Instruction
36-2002, Regular Air Force and Special Category Accessions; 10 U.S.C. 34,
Appointment as reserve officers; 10 U.S.C. 103, Senior reserve officer's
training corps; 10 U.S.C. 8358, Commissioned officers; original appointment;
service credit, and 10 U.S.C. 904, Schools and camps, as implemented by Air
Force Instruction 36-2005, Appointment in Commissioned Grades and designation
and Assignment in Professional Categories -- Reserve of the Air Force and United
States Air Force (temporary); Air Force Instruction 36-2013, Officer Training
School (OTS) and Airman Commissioning Program, and E.O. 9397 (SSN).

Purpose(s):

Information is collected by recruiters to determine
enlistment/commissioning eligibility, and process qualified applicants.
Personnel managers use a hard copy documentation of data entered in Personnel
Data Systems (PDS). Personnel managers also use certain documents to determine
classification and assignment actions after enlistment or commissioning. All
documents are source documents in determining benefits/entitlement.

Routine uses of records maintained in the system, including categories of
users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air Force's
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and
disposing of records in the system:

Storage:

Maintained in visible file binders/cabinets.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance of their
official duties who are properly screened and cleared for need-to-know. Records
are stored in locked cabinets or rooms.

Retention and disposal:

Commissioning records at Headquarters United States Air Force
Recruiting Service (USAFRS/RS) are maintained for one year. Files of applicants
not enlisted are retained in the local recruiting office and destroyed after two
years. Records of commissioned officers and enlistees that are not forwarded to
Master and Unit Personnel Records files are destroyed after two years. Records
are destroyed by tearing into pieces, burning, shredding, macerating or
pulping.

System manager(s) and address:

Commander, Headquarters Air Force Military Personnel Center; 550 C
Street W, Randolph Air Force Base, TX 78150-4703; and Commander, Headquarters
United States Air Force Recruiting Service, 550 D Street W, Randolph Air Force
Base, TX 78150-4527

Notification procedure:

Individuals seeking to determine whether this system of records
contains information on themselves should address inquiries to the system
manager or contact recruiting officials at respective recruiting office
location. Official mailing addresses are published as an appendix to the Air
Force's compilation of systems of records notices.

Record access procedures:

Individuals seeking to access records about themselves contained in
this system should address requests to the system manager or contact recruiting
officials at respective recruiting office location. Official mailing addresses
are published as an appendix to the Air Force's compilation of systems of
records notices.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the system
manager.

Record source categories:

Individual provides through written application or personal
interview.

Exemptions claimed for the system:

None.