From: Subject: F036 AF PC H Date: Thu, 17 May 2007 09:19:29 -0400 MIME-Version: 1.0 Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Content-Location: http://www.defenselink.mil/privacy/notices/usaf/F036AFPCH.html X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.3028 F036 AF PC H

F036 AF PC H

System name:

Air Force Enlistment/Commissioning Records System (June 11, = 1997, 62=20 FR 31793).

System location:

Headquarters Air Force Military Personnel Center, 550 C Street = W,=20 Randolph Air Force Base, TX 78150-4703; Headquarters United States Air = Force=20 Recruiting Service, 550 D Street W, Randolph Air Force Base, TX = 78150-4527;=20 recruiting offices; Military Entrance Processing Stations, and Liaison=20 Noncommissioned Officer offices in all states. Official mailing = addresses are=20 published as an appendix to the Air Force's compilation of systems of = records=20 notices.

Categories of individuals covered by the system:

Applicants for enlistment or commissioning programs.

Categories of records in the system:

Individual's application, personal interview record (PIR) and=20 supporting documents containing name, Social Security Number, finger = prints,=20 historical background, education, medical history, physical status, = employment,=20 religious preferences (optional), marital and dependency status, = linguistic=20 abilities, aptitude test results, parental consent for minors.

Authority for maintenance of the system:

10 U.S.C. 31, Enlistments, implemented by Air Force = Instruction=20 36-2002, Regular Air Force and Special Category Accessions; 10 U.S.C. = 34,=20 Appointment as reserve officers; 10 U.S.C. 103, Senior reserve officer's = training corps; 10 U.S.C. 8358, Commissioned officers; original = appointment;=20 service credit, and 10 U.S.C. 904, Schools and camps, as implemented by = Air=20 Force Instruction 36-2005, Appointment in Commissioned Grades and = designation=20 and Assignment in Professional Categories -- Reserve of the Air Force = and United=20 States Air Force (temporary); Air Force Instruction 36-2013, Officer = Training=20 School (OTS) and Airman Commissioning Program, and E.O. 9397 = (SSN).

Purpose(s):

Information is collected by recruiters to determine=20 enlistment/commissioning eligibility, and process qualified applicants.=20 Personnel managers use a hard copy documentation of data entered in = Personnel=20 Data Systems (PDS). Personnel managers also use certain documents to = determine=20 classification and assignment actions after enlistment or commissioning. = All=20 documents are source documents in determining = benefits/entitlement.

Routine uses of records maintained in the system, including = categories of=20 users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 = U.S.C.=20 552a(b) of the Privacy Act, these records or information contained = therein may=20 specifically be disclosed outside the DoD as a routine use pursuant to 5 = U.S.C.=20 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air = Force's=20 compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, = and=20 disposing of records in the system:

Storage:

Maintained in visible file binders/cabinets.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by custodian of the record system and by=20 person(s) responsible for servicing the record system in performance of = their=20 official duties who are properly screened and cleared for need-to-know. = Records=20 are stored in locked cabinets or rooms.

Retention and disposal:

Commissioning records at Headquarters United States Air Force=20 Recruiting Service (USAFRS/RS) are maintained for one year. Files of = applicants=20 not enlisted are retained in the local recruiting office and destroyed = after two=20 years. Records of commissioned officers and enlistees that are not = forwarded to=20 Master and Unit Personnel Records files are destroyed after two years. = Records=20 are destroyed by tearing into pieces, burning, shredding, macerating or=20 pulping.

System manager(s) and address:

Commander, Headquarters Air Force Military Personnel Center; = 550 C=20 Street W, Randolph Air Force Base, TX 78150-4703; and Commander, = Headquarters=20 United States Air Force Recruiting Service, 550 D Street W, Randolph Air = Force=20 Base, TX 78150-4527

Notification procedure:

Individuals seeking to determine whether this system of = records=20 contains information on themselves should address inquiries to the = system=20 manager or contact recruiting officials at respective recruiting office=20 location. Official mailing addresses are published as an appendix to the = Air=20 Force's compilation of systems of records notices.

Record access procedures:

Individuals seeking to access records about themselves = contained in=20 this system should address requests to the system manager or contact = recruiting=20 officials at respective recruiting office location. Official mailing = addresses=20 are published as an appendix to the Air Force's compilation of systems = of=20 records notices.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting = contents=20 and appealing initial agency determinations are published in Air Force=20 Instruction 37-132; 32 CFR part 806b; or may be obtained from the system = manager.

Record source categories:

Individual provides through written application or personal=20 interview.

Exemptions claimed for the system:

None.