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       Home Page > Executive Branch > Code of Federal Regulations > Electronic 
      Code of Federal Regulations 

      e-CFR Data is current as of June 24, 2008 

      Title 44: Emergency Management and Assistance
      PART 13—UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE 
      AGREEMENTS TO STATE AND LOCAL GOVERNMENTS 

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      Subpart D—After-The-Grant Requirements
      § 13.50   Closeout.
      (a) General. The Federal agency will close out the award when it 
      determines that all applicable administrative actions and all required 
      work of the grant has been completed.
      (b) Reports. Within 90 days after the expiration or termination of the 
      grant, the grantee must submit all financial, performance, and other 
      reports required as a condition of the grant. Upon request by the grantee, 
      Federal agencies may extend this timeframe. These may include but are not 
      limited to:
      (1) Final performance or progress report. 
      (2) Financial Status Report (SF 269) or Outlay Report and Request for 
      Reimbursement for Construction Programs (SF–271) (as applicable.) 
      (3) Final request for payment (SF–270) (if applicable). 
      (4) Invention disclosure (if applicable). 
      (5) Federally-owned property report: 
      In accordance with §13.32(f), a grantee must submit an inventory of all 
      federally owned property (as distinct from property acquired with grant 
      funds) for which it is accountable and request disposition instructions 
      from the Federal agency of property no longer needed.
      (c) Cost adjustment. The Federal agency will, within 90 days after receipt 
      of reports in paragraph (b) of this section, make upward or downward 
      adjustments to the allowable costs.
      (d) Cash adjustments. (1) The Federal agency will make prompt payment to 
      the grantee for allowable reimbursable costs.
      (2) The grantee must immediately refund to the Federal agency any balance 
      of unobligated (unencumbered) cash advanced that is not authorized to be 
      retained for use on other grants.
      § 13.51   Later disallowances and adjustments.
      The closeout of a grant does not affect:
      (a) The Federal agency's right to disallow costs and recover funds on the 
      basis of a later audit or other review;
      (b) The grantee's obligation to return any funds due as a result of later 
      refunds, corrections, or other transactions;
      (c) Records retention as required in §13.42;
      (d) Property management requirements in §§13.31 and 13.32; and
      (e) Audit requirements in §13.26.
      § 13.52   Collection of amounts due.
      (a) Any funds paid to a grantee in excess of the amount to which the 
      grantee is finally determined to be entitled under the terms of the award 
      constitute a debt to the Federal Government. If not paid within a 
      reasonable period after demand, the Federal agency may reduce the debt by:
      (1) Making an administrative offset against other requests for 
      reimbursements,
      (2) Withholding advance payments otherwise due to the grantee, or
      (3) Other action permitted by law.
      (b) Except where otherwise provided by statutes or regulations, the 
      Federal agency will charge interest on an overdue debt in accordance with 
      the Federal Claims Collection Standards (4 CFR Chapter II). The date from 
      which interest is computed is not extended by litigation or the filing of 
      any form of appeal.
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