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93.566 REFUGEE AND ENTRANT ASSISTANCE_STATE ADMINISTERED
PROGRAMS

FEDERAL AGENCY

ADMINISTRATION FOR CHILDREN AND FAMILIES, DEPARTMENT OF
HEALTH AND HUMAN SERVICES

AUTHORIZATION

Refugee Act of 1980, Section 412, 94 Stat. 111, 8 U.S.C.
1522, as amended, Public Laws 96-212, 97-363 and 99-605; Refugee Education
Assistance Act of 1980, Title V, 94 Stat. 1809, 8 U.S.C. 1522 note, as
amended, Public Laws 96-422, 96-424, 97-35, 100-436, 101-166, 101-302,
101-517, and 102-170.

OBJECTIVES

To reimburse States for assistance provided to refugees,
asylees, Cuban and Haitian entrants, victims of a severe form of
trafficking and certain Amerasians from Viet Nam for resettlement
throughout the country, by funding maintenance and medical assistance, and
social services for eligible designated population. State agencies may
purchase training and services from other providers. Refugees in the U.S.
may be assisted regardless of national origin.

TYPES OF ASSISTANCE

Formula Grants.

USES AND USE RESTRICTIONS

Assistance is limited to refugees, asylees, Cuban and
Haitian entrants, and certain Amerasians from Viet Nam, and victims of a
severe form of trafficking as defined in the authorizing Acts,
supplemented by appropriate documentation provided to the refugee from the
United States Citizenship and Immigration Services (USCIS), formerly
Immigration and Naturalization Services (INS). Federal policy governs
other eligibility factors. The scope of services for which funds are
available to State and local welfare and health agencies for assistance on
behalf of eligible refugees is similar to that in the regular domestic
public assistance programs.

ELIGIBILITY REQUIREMENTS

Applicant Eligibility

The agency designated by the State as responsible for the
Refugee Resettlement Program is eligible to receive awards for providing
cash and medical assistance and social services to eligible refugees.

Beneficiary Eligibility

Refugees, Cuban and Haitian entrants, Amerasian immigrants
from Viet Nam, asylees and certified victims of a severe form of
trafficking, who meet requirements of the refugee or entrant assistance
program in the State in which they reside.

Credentials/Documentation

Persons for whom assistance is authorized are limited to
refugees with documentation from the USCIS as to refugee status, to
certain Amerasian immigrants and their accompanying family members, to
Cuban and Haitian entrants, who meet definitions under Title V of the
Refugee Education Assistance Act of 1980, asylees, and victims of a severe
form of trafficking who have received a certification or eligibility
letter from ORR. Costs will be determined in accordance with OMB Circular
No. A-87 for State and local governments.

APPLICATION AND AWARD PROCESS

Preapplication Coordination

None. This program is excluded from coverage under E.O.
12372.

Application Procedure

Upon submittal of approved State plans and annual State
estimates, agencies are eligible for Federal funds to be expended on
behalf of refugees. Refugees should contact State or local public welfare
agencies. This program is subject to the provisions of OMB Circular No.
A-102. The standard application forms, as furnished by DHHS and required
by OMB Circular No. A-102, must be used for this program. This program is
excluded from coverage under OMB Circular No. A-110.

Award Procedure

Grants are made to designated State agencies. State
agencies submit quarterly expenditure and program performance reports.

Deadlines

Deadlines will be set in accordance with 45 CFR, Part 400
and other instructions to States. Contact Headquarters Office below for
further information.

Range of Approval/Disapproval Time

None.

Appeals

Not applicable.

Renewals

Annual.

ASSISTANCE CONSIDERATIONS

Formula and Matching Requirements

In FYs 05 and 06, the program provides, to the extent of
available appropriations, cash and medical assistance and social services
to or on behalf of eligible refugees, Amerasians from Viet Nam, asylees,
Cuban and Haitian entrants, and victims of a severe form of trafficking.
The formula refugee social services program of the State Administered
Programs has a statutory requirement of providing services, except for
citizenship and naturalization preparation services, to refugees who have
been in the U.S. 60 months or less, and there are no matching
requirements. Hurricane Katrina/Rita Special Provisions: the 60-month
limitation at 45 CFR 400.152(b) has been waived for the provision of
social services to refugees who have been in the U.S. for more than 60
months. The waiver is for the period September 1, 2005 through September
30, 2006 for all States and Wilson/Fish grantees participating in the
refugee resettlement program. The decision to waive the time limitation on
a national basis is for the purpose of providing critical social services
to victims of Katrina/Rita who are in desperate need of these services.
This waiver is appropriate and consistent with refugee policy objectives.

Length and Time Phasing of Assistance

Funds are appropriated on a yearly basis. Payments to
States are made through the Payment Management System (PMS). Funds for
Cash and Medical Assistance must be obligated within the fiscal year of
appropriation and liquidated within the next fiscal year. Funds for social
services must be obligated by end of the fiscal year after the fiscal year
of appropriation and liquidated within the following fiscal year.

POST ASSISTANCE REQUIREMENTS

Reports

Quarterly expenditure and program performance (and related
statistics) reports are provided by the State agency.

Audits

In accordance with the provisions of OMB Circular No. A-
133 (Revised, June 27, 2003), "Audits of States, Local Governments, and
Nonprofit Organizations," nonfederal entities that expend financial
assistance of $500,000 or more in Federal awards will have a single or a
program-specific audit conducted for that year. Nonfederal entities that
expend less than $500,000 a year in Federal awards are exempt from Federal
audit requirements for that year, except as noted in Circular No. A-133.
In addition, grants and cooperative agreements are subject to inspection
and audits by DHHS and other Federal government officials.

Records

Separate financial records must be maintained by State
agency for 3 years after final payment or of the time period for the
particular records in Parts 1-20 of Federal Procurement Regulations,
whichever expires earlier.

FINANCIAL INFORMATION

Account Identification

75-1503-0-1-609.

Obligations

(Grants) FY 05 $211,414,000; FY 06 est $274,128,000; and FY
07 est $287,746,000.

Range and Average of Financial Assistance

Total cash, medical and administrtion (CMA) FY 05:
$132,277M. This includes: refugee cash assistance (RCA) $30,966M; refugee
medical assistance (RMA) $72,883M; refugee unaccompanied minors (RUM)
$15,865,941M. FY 05 Formula Refugee Social Services (RSS) $79.1M. Total
CMA FY 06 $190.7M. Total RSS FY 06 $83.4. Total CMA FY 07 est. $204.3M; FY
RSS FY 07 est. $83.4M.

PROGRAM ACCOMPLISHMENTS

In FY 2005, there was 53,813 refugee arrivals, 9,275
Cuban/Haitians, 23,922 asylees, and 230 victims of a severe form of
trafficking who received certification or eligibility letters from ORR,
and certain other specified family members. Total number in FY 2005:
87,240 In FY 2006,the funded refugee ceiling was set at 70,000 refugees.
Estimated arrivals include 70,000 refugees and 20,000 Cuban and Haitian
entrants, 24,000 asylees, and 1,000 victims of a severe form of
trafficking for a total of 115,000. In FY 2007, the refugee arrivals
ceiling and other population is estimated to be similar to FY 2006.

REGULATIONS, GUIDELINES, AND LITERATURE

45 CFR Part 400, Subpart E, F and Subpart G. Various
materials are available on request from the Office of Refugee
Resettlement, Administration for Children and Families, Department of
Health and Human Services, Washington, DC 20447.

INFORMATION CONTACTS

Regional or Local Office

Contact: Kathy Do (202) 401-4579.

Headquarters Office

Office of Refugee Resettlement, Administration for Children
and Families, Department of Health and Human Services, 8th Floor, 370
L'Enfant Promenade, SW., Washington, DC 20447. Telephone: (202) 401-4579.
Kathy Do. [email-masked].

Web Site Address

http://www.acf.hhs.gov/programs/orr

RELATED PROGRAMS

93.567, Refugee and Entrant Assistance_Voluntary Agency
Programs; 93.576, Refugee and Entrant Assistance_Discretionary Grants;
93.583, Refugee and Entrant Assistance_Wilson/Fish Program; 93.584,
Refugee and Entrant Assistance_Targeted Assistance Grants.

EXAMPLES OF FUNDED PROJECTS

(1) Cash assistance for up to 8 months, (2) case
management, (3) employment services, and (4) English language training
concurrent with employment services.

CRITERIA FOR SELECTING PROPOSALS

Notice of the criteria for awarding funds for special
project grants can be found in the following website:
http://www.acf.hhs/gov/grants/index.html.

General Services Administration
Office of Chief Acquisition
Officer
Regulatory and Federal Assistance Division (VIR)