From: Subject: F036 AETC A Date: Thu, 17 May 2007 09:18:25 -0400 MIME-Version: 1.0 Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Content-Location: http://www.defenselink.mil/privacy/notices/usaf/F036AETCA.htm X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.3028 F036 AETC A

F036 AETC A

System name:

Lead Management System (LMS) (October 16, 1997, 62 FR = 53825).

System location:

Headquarters, Air Force Recruiting Service, 550 D Street, = Suite 01,=20 Randolph Air Force Base, TX 78150-4527, and a contracted advertising = agency=20 provide recruitment advertising for the Air Force - location depends on = the=20 contractor.

Air Force Opportunity Center (AFOC); (duties at this center are = performed by=20 a civilian contractor who is engaged by the Air Force to provide lead=20 fulfillment services. Contact the system manager for specific = locations).

Air Force Recruiting activities. Official mailing addresses are = published as=20 an appendix to the Air Force's compilation of systems of records = notices.

Categories of records in the system:

Respondent's inquiry record containing name, address, date of = birth,=20 sex, telephone number, advertising medium, recruiting program in which=20 interested, and source of referral, including name and Air Force base = assigned.=20 Recruiter contact records containing success of contact efforts, reason = for not=20 contacting, how contact was made, confirmation of educational level,=20 qualification and status of individual.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503,=20 Enlistments; Air Education and Training Command Instruction 36-2002; and = E.O.=20 9397 (SSN).

Purpose(s):

The contractor fulfills requests from respondents for = information=20 about the Air Force and notifies appropriate recruiting activities of=20 respondent's interest. Contractor develops statistical summaries which = are used=20 by U.S. Air Force Recruiting Service to evaluate the effectiveness of = the=20 advertising and referral programs.

Routine uses of records maintained in the system, including = categories of=20 users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 = U.S.C.=20 552a(b) of the Privacy Act, these records or information contained = therein may=20 specifically be disclosed outside the DoD as a routine use pursuant to 5 = U.S.C.=20 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air = Force's=20 compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, = and=20 disposing of records in the system:

Storage:

Maintained in paper form, in file folders and in computers and = on=20 computer products.

Retrievability:

Retrieved primarily by name or Social Security Number. May be=20 retrieved by recruiting program or any category in the data base.

Safeguards:

Records are accessed by person(s) responsible for servicing = the record=20 system in performance of their official duties and by authorized = personnel who=20 are properly screened and cleared for need-to-know. Records are stored = in locked=20 rooms, cabinets, and computers. Those in computer storage devices are = password=20 protected and encrypted by computer system software prior to = transmission.=20

Retention and disposal:

Retained by contractor at the AFOC for two years after end of = fiscal=20 year in which all actions are completed, then records are destroyed by = tearing=20 into pieces, shredding, pulping, macerating or burning. Computer records = are=20 destroyed by erasing, deleting or overwriting.

System manager(s) and address:

Chief, Advertising Branch, Headquarters, U.S. Air Force = Recruiting=20 Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX=20 78150-4527.

Notification procedure:

Individuals seeking to determine whether this system of = records=20 contains information on themselves should address inquiries to the = Chief,=20 Advertising Branch, Headquarters, U.S. Air Force Recruiting Service, 550 = D=20 Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

Record access procedures:

Individuals seeking to access records about themselves = contained in=20 this system should address requests to the Director of Advertising and=20 Promotion, Headquarters, U.S. Air Force Recruiting Service, 550 D Street = West,=20 Suite 01, Randolph Air Force Base, TX 78150-4527.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting = contents=20 and appealing initial agency determinations are published in Air Force=20 Instruction 37-132; 32 CFR part 806b; or may be obtained from the system = manager.

Record source categories:

Individual respondent and automated system interfaces.

Exemptions claimed for the system:

None.