WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-52]                         


 USDA/FS-29

Federal Register:  Vol. 40, No. 167, pg 38946, August 27, 1975

System name:  Youth Conservation Corps (YCC) Enrollee Records, 
      USDA/FS.

     System location:  Forest Service Office responsible for 
   administration of the YCC Camp. Addresses of these offices are the 
   same as listed under 36 CFR 200.2, subpart A.
     Categories of individuals covered by the system:  Current and 
   former YCC Enrollees.
     Categories of records in the system:  Current enrollees: 
   Application Forms, Medical History Forms; copies of UC-507 Forms; 
   Evaluation of enrollee's performance by camp staff; Accident and 
   Injury Forms. Past enrollees: List of names and addresses. Current 
   alternates: Application Forms.
     Authority for maintenance of the system:  16 U.S.C. 1702
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  (1) Enrollee 
   participation record for school credit. (2) Disclosure to a Federal, 
   State or local agency maintaining Civil, Criminal or other relevant 
   enforcement information or other pertinent information, such as 
   current licenses, if necessary to obtain information relevant to an 
   agency decision concerning the hiring or retention of an employee, 
   the issuance of a security clearance, the letting of a contract, or 
   the issuance of a license, grant or other benefit. (3) Disclosure to 
   a Federal agency, in response to its request, in connection with the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the reporting of an investigation of an employee, the 
   letting of a contract, or the issuance of a license, grant, or other 
   benefit by the requesting agency, to the extent that the information 
   is relevant and necessary to the requesting agency's decision on the 
   matter. Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Maintained in file folders.
     Retrievability:  Indexed by name of enrollee.
     Safeguards:  Stored in metal filing cabinets in locked office.
     Retention and disposal:  Records are maintained until the end of 
   the current program. At termination, a list of the names and 
   addresses of enrollees is retained, while the parental permission 
   portion of the Application Form, Medical History Form and any 
   Accident Forms are retained. All other information in the system of 
   records is destroyed. The list of enrollee names and addresses is 
   retained for 5 years and then destroyed. The application forms of 
   current alternates are destroyed at the termination of the current 
   program.
     System manager(s) and address:  Director, Staff of Manpower and 
   Youth Conservation Programs, U.S. Department of Agriculture, Forest 
   Service, Washington, DC 20250.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him, from the organizational 
   unit for which he performed work. A request for information 
   pertaining to an individual should contain: Name, address, dates when 
   work was performed, program under which enrolled, and location where 
   work was performed.
     Record access procedures:  Use same procedures as for requesting 
   Notification.
     Contesting record procedures:  Use same procedures as for 
   requesting Notification.
     Record source categories:  Information in this system comes 
   primarily from the individual himself, the sponsoring organization, 
   work supervisors, and other Forest Service officials.