DLA Civilian Time and Attendance, Project and Workload Records = (February 17,=20 2012 77 FR 9632)
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, = Suite=20 2533, Fort Belvoir, VA 22060-6221, and each Defense Logistics Agency = (DLA)=20 Primary Level Field Activity.
Official mailing addresses are published as an appendix to DLA's = compilation=20 of systems of records notices.
DLA civilian employees and certain former DLA civilian employees.
Records maintained include individual's name, Social Security Number = (SSN),=20 User ID, citizenship; pay; employee's status, position, supervisor, = timekeeper,=20 project manager, system access level, accounting codes, organization and = office=20 location, e-mail address, rate, leave balances; work and shift schedule, = project=20 and workload records, regular and overtime work hours and leave hours, = time and=20 attendance records (timesheet), and information on telework, temporary = duty and=20 special assignments.
5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and = Systems;=20 Chapter 57, Travel, Transportation, and Subsistence; and Chapter 63, = Leave; 5=20 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of = Defense=20 for Personnel and Readiness; 31 U.S.C., Chapter 35, Accounting and = Collection;=20 and E.O. 9397 (SSN), as amended.
Records are used to prepare time and attendance records, to record = employee=20 pay rates and status, including overtime, the use of leave, and work = absences;=20 to track workload, project activity for analysis and reporting purposes; = for=20 statistical reporting on leave and overtime use/usage patterns, number = of=20 employees teleworking, etc.; and to answer employee queries on leave, = overtime,=20 and pay.
Information from this system of records is provided to the Defense = Finance=20 and Accounting Service for issuing payroll to DLA civilian = employees.
In addition to those disclosures generally permitted under 5 U.S.C. = 552a(b)=20 of the Privacy Act of 1974, these records contained therein may = specifically be=20 disclosed outside the DoD as a routine use pursuant to 5 U.S.C. = 552a(b)(3) as=20 follows:
The DoD "Blanket Routine Uses" also apply to this system of = records.
Records may be stored on paper and on electronic storage media.
Records are retrieved by employee's name, Social Security Number = (SSN), or=20 User ID.
Records are maintained in a controlled facility. Physical entry is = restricted=20 by the use of locks, guards, and is accessible only to authorized = personnel.=20 Access to computerized data is restricted by passwords, which are = changed=20 periodically or by Common Access Cards (CACs). Access to records is = limited to=20 person(s) responsible for servicing the records in the performance of = their=20 official duties and who are properly screened and cleared for = need-to-know. All=20 individuals granted access to this system of records are required to = have=20 Information Assurance and Privacy Act training.
Initialed Leave Application Files (LAF) are destroyed at end of = following pay=20 period, un-initialed LAFs are destroyed after GAO audit or when 3 years = old,=20 whichever is sooner. Time and Attendance Source Records and Input = Records are=20 destroyed after GAO audit or when 6 years old, whichever is sooner. = Leave=20 Records are destroyed when 3 years old. Payroll system reports and data = used for=20 personnel management purposes are destroyed when 2 years old.
Project and workload records will be destroyed after 6 years, 3 = months or=20 when no longer needed.
Defense Logistics Agency, ATTN: Director, DLA Information Operations = at Ogden=20 (J6O), 5851 F Avenue, Building 849, Room A70, Hill AFB, UT 84056. For a = list of=20 system managers at the DLA Primary Level Field Activities, write to the = J6O=20 Director.
Individuals seeking to determine whether information about themselves = is=20 contained in this system of records should address written inquiries to = the DLA=20 FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: = DGA, 8725=20 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the record subject's full name, User ID or DLA = email=20 address, return mailing address, and organizational location of = employee.
Individuals seeking access to information about themselves contained = in this=20 system of records should address written inquiries to the DLA = FOIA/Privacy Act=20 Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. = Kingman=20 Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the record subject's full name, User ID or DLA = email=20 address, return mailing address, and organizational location of = employee.
The DLA rules for accessing records, for contesting contents, and = appealing=20 initial agency determinations are contained in 32 CFR part 323, or may = be=20 obtained from the DLA FOIA/Privacy Act Office, Headquarters, Defense = Logistics=20 Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, = VA=20 22060-6221.
Record subject, supervisors, timekeepers, leave slips, payroll office = and=20 payroll records, including automated payroll systems.
None.