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SYSTEM OF RECORDS NOTICES (SORNs)

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DoD COMPONENT NOTICES

Defense Logistics Agency

S900.50

SYSTEM NAME:

Labor Hours, Project and Workload Records (March 4, 2011, 76 FR 12076).

SYSTEM LOCATION:

Defense Logistics Agency Headquarters, 8725 John J. Kingman Road, Suite 6226,
Fort Belvoir, VA 220606221, and each Defense Logistics Agency (DLA) Primary
Level Field Activity. Official mailing addresses are published as an appendix to
DLAs compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Defense Logistics Agency military personnel and contractors are covered by
this system of records.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records maintained include individuals name, User ID, position,
supervisor/contracting officers technical representative, timekeeper, project
manager, system access level, organization and office location, contract
company, e-mail address and office telephone numbers; rate, work schedule,
project and workload records, time and attendance, regular and overtime work
hours and leave hours.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 5 U.S.C. Chapter 61, Hours of Work; Chapter
53, Pay Rates and Systems; Chapter 57, Travel, Transportation, and Subsistence;
and Chapter 63, Leave; 41 U.S.C. 405a, Uniform Federal Procurement Regulations
and Procedures; and FAR Part 16.601(b)(1), Time-and-Materials, Labor-Hour, and
Letter Contracts.

PURPOSE(S):

For the purpose of tracking workload/project activity for analysis and
reporting purposes, time and attendance, and labor distribution data against
projects for management and planning purposes; to maintain management records
associated with the operations of the contract; to evaluate and monitor the
contractor performance and other matters concerning the contract.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b)
of the Privacy Act of 1974, these records contained therein may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:

To the contractors employer for the purpose of resolving any discrepancy in
hours billed to Defense Logistics Agency in accordance with FAR Clause 16.601
(b)(1). Records released include individuals name, User ID, position, company,
project and workload records, time and attendance, regular and overtime work
hours and leave hours.

The DoD Blanket Routine Uses as set forth at the beginning of DLAs
compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and on electronic storage media.

RETRIEVABILITY:

Records are retrieved by subject individuals name or User ID.

Safeguards:

Records are maintained in a controlled facility. Physical entry is restricted
by the use of locks, guards, and is accessible only to authorized personnel.
Access to computerized data is controlled by Common Access Cards (CAC) and
computer screens automatically lock after a preset period of inactivity with
re-entry controlled by Common Access Cards (CAC). Access to record is limited to
person(s) responsible for servicing the records in the performance of their
official duties and who are properly screened and cleared for need-to-know.
Individuals accessing the system of records are to have taken Information
Assurance and Privacy Act training.

RETENTION AND DISPOSAL:

Records are destroyed when 6 years, 3 months old or when no longer
needed.

System Manager(s) and Address:

Project Manager, DLA Information Operations Ogden, New Cumberland Deputy
Directors Office, Defense Logistics Agency, 2001 Mission Drive, Suite 2, New
Cumberland, PA 170705004. For a list of system managers at the Defense Logistics
Agency Primary Level Field Activities, write to the Project Manager.

Notification Procedure:

Individuals seeking to determine whether information about themselves is
contained in this system of records should address written inquiries to the DLA
Freedom of Information Act (FOIA)/Privacy Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060-6221.

Inquiry should contain the subject individuals full name, User ID, return
mailing address, and organizational location of employee.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this
system of records should address written inquiries to the DLA FOIA/Privacy Act
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Inquiry should contain the subject individuals full name, User ID, return
mailing address, and organizational location of employee.

Contesting Record Procedures:

The DLA rules for accessing records, for contesting contents, and appealing
initial agency determinations are contained in 32 CFR part 323, or may be
obtained from the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.

Record Source Categories:

Records sources are the subject individual, supervisors, timekeepers, project
manager, contractor officers, contractor representatives, and managers.

Exemptions Claimed for the System:

None.

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