[Code of Federal Regulations]
[Title 27, Volume 2]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 27CFR555.124]

[Page 191-192]
 
            TITLE 27--ALCOHOL, TOBACCO PRODUCTS AND FIREARMS
 
   CHAPTER II--BUREAU OF ALCOHOL, TOBACCO, FIREARMS, AND EXPLOSIVES, 
                          DEPARTMENT OF JUSTICE
 
PART 555_COMMERCE IN EXPLOSIVES--Table of Contents
 
                      Subpart G_Records and Reports
 
Sec. 555.124  Records maintained by licensed dealers.

    (a) Each licensed dealer shall take true and accurate physical 
inventories which will include all explosive materials on hand required 
to be accounted for in the records kept under this part. The licensed 
dealer shall take a special inventory
    (1) At the time of commencing business, which is the effective date 
of the license issued upon original qualification under this part;
    (2) At the time of changing the location of his premises to another 
region;
    (3) At the time of discontinuing business; and
    (4) At any other time the regional director (compliance) may in 
writing require. Each special inventory is to be prepared in duplicate, 
the original of which is submitted to the regional director 
(compliance), and the duplicate retained by the licensed dealer. If a 
special inventory required by paragraphs (a) (1) through (4) of this 
section has not been taken during the calendar year, at least one 
physical inventory will be taken. However, the record of the yearly 
inventory, other than a special inventory required by paragraphs (a) (1) 
through (4) of this section, will remain on file for inspection instead 
of being sent to the regional director (compliance). (See also Sec. 
555.127.)
    (b) Each licensed dealer shall, not later than the close of the next 
business day following the date of purchase or other acquisition of 
explosive materials (except as provided in paragraph (d) of this 
section), enter the following information in a separate record:
    (1) Date of acquisition.
    (2) Name or brand name of manufacturer and name of importer (if 
any).
    (3) Manufacturer's marks of identification.
    (4) Quantity (applicable quantity units, such as pounds of 
explosives, number of detonators, number of display fireworks, etc.).
    (5) Description (dynamite (dyn), blasting agents (ba), detonators 
(det), display fireworks (df), etc.) and size (length and diameter or 
diameter only of display fireworks).
    (6) Name, address, and license or permit number of the person from 
whom the explosive materials are received.
    (c) Each licensed dealer shall, not later than the close of the next 
business day following the date of use (if the explosives are used by 
the dealer) or the date of distribution of any explosive materials to 
another licensee or a permittee (except as provided in paragraph (d) of 
this section), enter in a separate record the following information:
    (1) Date of disposition.
    (2) Name or brand name of manufacturer and name of importer (if 
any).
    (3) Manufacturer's marks of identification.
    (4) Quantity (applicable quantity units, such as pounds of 
explosives, number of detonators, number of display fireworks, etc.).
    (5) Description (dynamite (dyn), blasting agents (ba), detonators 
(det), display fireworks (df), etc.) and size (length and diameter or 
diameter only of display fireworks).
    (6) License or permit number of licensee or permittee to whom the 
explosive materials are distributed.
    (d) When a commercial record is kept by a licensed dealer showing 
the purchase or other acquisition information required for the permanent 
record prescribed by paragraph (b) of this section, or showing the 
distribution information required for the permanent record prescribed by 
paragraph (c) of this section, the licensed dealer acquiring or 
distributing the explosive materials may, for a period not exceeding 
seven days following the date of acquisition of distribution of the 
explosive materials, delay making the required entry into the permanent 
record of acquisition or distribution. However, until the required entry 
of acquisition or disposition is made in the permanent record, the 
commercial record must be (1) kept by the licensed dealer separate from 
other commercial documents kept by the licensee, and (2) readily

[[Page 192]]

available for inspection on the licensed premises.
    (e) The regional director (compliance) may authorize alternate 
records to be maintained by a licensed dealer to record his acquisition 
or disposition of explosive materials, when it is shown by the licensed 
dealer that alternate records will accurately and readily disclose the 
required information. A licensed dealer who proposes to use alternate 
records shall submit a letter application to the regional director 
(compliance) and shall describe the proposed alternate records and the 
need for them. Alternate records are not to be employed by the licensed 
dealer until approval is received from the regional director 
(compliance).
    (f) Each licensed dealer shall maintain separate records of the 
sales or other distribution made of explosive materials to nonlicensees 
or nonpermittees. These records are maintained as prescribed by Sec. 
555.126.

(Approved by the Office of Management and Budget under control number 
1512-0373)

[T.D. ATF-87, 46 FR 40384, Aug. 7, 1981, as amended by T.D. ATF-172, 49 
FR 14941, Apr. 16, 1984; T.D. ATF-293, 55 FR 3721, Feb. 5, 1990; T.D. 
ATF-400, 63 FR 45003, Aug. 24, 1998]