DD-2536 Request for Armed Forces Participation in Public Events

REQUEST FOR ARMED FORCES PARTICIPATION IN PUBLIC EVENTS
(NON-AVIATION)

OMB No. 0704-0290
OMB approval expires
Aug 31, 2006

The public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0290). Respondents should be aware that notwithstanding any other provision of
law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR

FORM TO THE ABOVE ORGANIZATION. RETURN COMPLETED FORM TO THE APPROPRIATE ADDRESS ON BACK OF THIS FORM.

ALL DATA WILL BE HANDLED ON A "FOR OFFICIAL USE ONLY" BASIS.
PURPOSE: This form is used to request all Armed Forces MUSICAL UNIT, TROOP, COLOR/HONOR GUARD, and/or EXHIBIT/EQUIPMENT
participation in public events. The information is required to evaluate the event for appropriateness and compliance with DoD policies and for
coordination with the units involved. Please complete all sections.
SECTION I - EVENT DATA
1. SPECIFIC REQUIREMENT (i.e., Band, Marching Unit, Color Guard, Tank, etc.)

2. DATE OF EVENT
(YYYYMMDD)

3. TIME OF EVENT
a. FROM:
b. TO:

4. TITLE OF EVENT

5. EXPECTED ATTENDANCE

6. SITE OF EVENT (i.e., Park, Auditorium, etc.) (NOTE: This site must be
accessible to and usable by persons with disabilities.)

7. ADDRESS OF EVENT (Street, City, State, ZIP Code)

8. PROGRAM (Describe program theme and objective, audience size and civic
makeup, and the purpose of Armed Forces participation.)

9. HAVE OTHER ARMED FORCES UNITS BEEN REQUESTED TO SUPPORT
THIS EVENT? (If so, specify.)

10. IS THIS EVENT BEING USED TO RAISE FUNDS FOR ANY PURPOSE?
(If so, specify.)

11. IS THERE ANY CHARGE? (i.e., admission, parking, etc. If so, specify.)

12. WILL ADMISSION, SEATING, AND ALL OTHER ACCOMMODATIONS AND FACILITIES CONNECTED WITH THIS EVENT BE AVAILABLE TO
ALL PERSONS WITHOUT REGARD TO RACE, CREED, COLOR, SEX OR NATIONAL ORIGIN? (X appropriate box)

YES

NO

YES

NO

SECTION II - SPONSORING ORGANIZATION DATA
13. NAME OF SPONSORING ORGANIZATION

(X appropriate box for each item.)
14. IS THE SPONSORING ORGANIZATION A CIVIC ORGANIZATION?
15. DOES THE EVENT HAVE THE OFFICIAL BACKING OF THE LOCAL GOVERNMENT?
16. DOES THE SPONSORING ORGANIZATION EXCLUDE ANY PERSON FROM ITS MEMBERSHIP OR PRACTICE ANY FORM OF
DISCRIMINATION IN ITS FUNCTIONS BASED ON RACE, CREED, COLOR, SEX OR NATIONAL ORIGIN?
17. SPONSOR'S REPRESENTATIVE (Please PRINT all contact information.)
a. NAME

b. ADDRESS (Street, City, State, ZIP Code)

c. PRIMARY TELEPHONE NO. d. SECONDARY TELEPHONE
(Include area code)
NUMBER

e. FAX NUMBER (Incl. area code)

f. E-MAIL ADDRESS

SECTION III - SPONSORING ORGANIZATION SUPPORT DATA
Event sponsors must agree to fund certain military expenses when the requested military resources are not local to the geographic area of
the event. See paragraph 3 of the Instructions on the back of this form. (X appropriate box for each item.)
YES
NO
18. Does the sponsor agree to fund the standard Military Services allowance for meals, quarters, and incidental expenses for Armed Forces
participants?
19. Does the sponsor agree to fund transportation, meals, and hotel accommodations for unit representatives to visit the site prior to the event?
20. Does the sponsor agree to fund transportation costs from home station to the event and return for Armed Forces participants?
21. Does the sponsor agree to fund transportation costs for Armed Forces participants between the site of the event and the hotel?
22. Does the sponsor agree to provide telephone facilities for necessary official communications at the site of the event?

SECTION IV - CERTIFICATION
23. I am acting on behalf of the sponsoring organization and certify that the information provided above is complete and accurate to the best
of my knowledge. I understand that representatives from the military services will contact me to discuss arrangements and costs involved
prior to final commitments, or to inform me of their inability to support this event. I also understand that operational commitments must take
priority and can preclude a scheduled appearance at an approved public activity.
a. SIGNATURE OF SPONSOR'S REPRESENTATIVE

DD FORM 2536, SEP 2003

b. DATE SIGNED (YYYYMMDD)

PREVIOUS EDITION IS OBSOLETE.

c. PRINT NAME AND TITLE

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INSTRUCTIONS
1. This form is used to request Armed Forces musical unit, personnel, color/
honor guard and/or exhibit/equipment participation in public events. The
requested information is required to evaluate the event. Please complete all
sections.

MAIL COMPLETED REQUEST FORM TO:

2. This form should be submitted to the appropriate Military Service (listed in right
hand column) not less than 30 nor more than 90 days in advance of a scheduled
program. Please realize that all Armed Forces units have specific military
missions and training requirements. Participation in public programs will only be
authorized when such support is in the best interests of the Department of
Defense and the Military Services and does not interfere with mission or training
programs. In all cases, operational commitments must take priority and can
cause previously scheduled appearances to be cancelled.

ARMY:
Office of the Chief of Public Affairs
ATTN: Community Relations Team
1500 Army Pentagon
Washington, DC 20310-1500
(703) 697-5756 (Voice)
(703) 695-6253 (Fax)
www4.army.mil/ocpa/resources/requestassets.php

3. Department of Defense policies require that Armed Forces participation in
public events will be provided at no additional cost to the Government. The
sponsor is required to pay, when necessary, the standard Military Services
allowance for quarters and meals for all Armed Forces participants and for other
services which have been determined in advance by the Military Services and
agreed to by the sponsor. Transportation and meal costs are not usually incurred
when support is provided from a local military installation. However,
circumstances may dictate that reimbursement for any or all of these costs may
be necessary. All costs are binding after a unit, personnel, or exhibit has arrived
at an event site, even though weather conditions or other unforeseen
circumstances force the event to be cancelled.
4. Armed Forces musical units are organized for ceremonial and traditional
purposes and to support recruiting activities. However, they may be authorized to
provide certain specified presentations, such as patriotic ceremonies, for public
programs. Armed Forces musical organizations are not permitted to provide
entertainment, background, dinner, dance or other social music at public or
private events in competition with the customary or regular employment of local
civilian musicians. Limited resources permit only one band and/or choir to
perform at an event, and the Military Services reserve the right to cancel support
to sponsors who have scheduled more than one such military unit.
5. Additional forms may be obtained on the Internet at
http://www.dior.whs.mil/icdhome/ddeforms.htm, through the nearest military
installation public affairs office, or from any of the military public affairs offices
listed to the right. If you have questions regarding the information on this form,
please call the Directorate for Programs and Community Relations between 8:30
a.m. and 5:00 p.m. Eastern Time, Monday through Friday, holidays excepted:
Commercial (703) 695-6108; FAX (703) 697-2577

The Commander of the Military Installation closest to
the event; OR to the appropriate Military Service listed
below:

MARINE CORPS:
Headquarters, U.S. Marine Corps
Attn: Band Coordinator
2 Navy Annex (PAC)
Washington, DC 20380-1775
(703) 614-1054 (Voice)
(703) 614-2358 (Fax)
www.usmc.mil/community
NAVY:
Department of the Navy
Office of Information
Community Relations Division
1200 Navy Pentagon
Washington, DC 20350-1200
(703) 692-4718 (Voice)
(703) 692-4781 (Fax)
www.navy.mil
AIR FORCE:
Office of the Secretary of the Air Force
Office of Public Affairs (SAF/PA)
1690 Air Force Pentagon
Washington, DC 20330-1690
(703) 695-9664 (Voice)
(703) 693-9601 (Fax)
www.af.mil
NATIONAL GUARD BUREAU:
National Guard Bureau
ATTN: NGB-PAE (ComRel)
1411 Jefferson Davis Highway, Suite 11200
Arlington, VA 22202-3231
(703) 607-2581 (Voice)
(703) 607-3680 (Fax)
www.ngb.dtic.mil

SPONSOR: PLEASE RETAIN A COPY OF THIS FORM FOR FUTURE REFERENCE.
24. REMARKS (Use this area to continue any items if necessary. Reference by section and item number.)

DD FORM 2536 (BACK), SEP 2003

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