Petroleum Supply Reporting System

U.S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D.C. 20585

OMB No. 1905-0165
Expiration Date: 12/31/09
(Revised 2006)

EIA-812
MONTHLY PRODUCT PIPELINE REPORT
INSTRUCTIONS
•

QUESTIONS
If you have any questions about Form EIA-812 after reading
the instructions, please contact the Form Manager at
(202) 586-1795.

PURPOSE
The Energy Information Administration (EIA) Form EIA-812,
"Monthly Product Pipeline Report," is used to collect data on
end-of-month stocks and movements of petroleum products
transported by pipeline. The data appear on EIA’s website at
www.eia.doe.gov and in numerous government publications.

WHO MUST SUBMIT
Form EIA-812 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law
93-275) and must be completed by the operators of all
product pipeline companies that carry petroleum products
(including interstate, intrastate, and intracompany pipelines) in
the 50 States and the District of Columbia.

WHEN TO SUBMIT
Form EIA-812 must be received by the EIA by the 20th
calendar day following the end of the report period (e.g., the
Form EIA-812 covering the January 2007 report period must
be received by February 20, 2007).

Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based
application that will enable you to enter data interactively,
import data from your own database, validate your data
online, and transmit the encrypted data electronically to
EIA via the Internet or a dial-up modem. If you are
interested in receiving this free software, contact the
Electronic
Data
Collection
Support
Staff
at
(202) 586-9659.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:
www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html

You may also access the materials by following the steps
below:
•
•
•
•

Go to EIA’s website at www.eia.doe.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.

Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

GENERAL INSTRUCTIONS

HOW TO SUBMIT
Instructions on how to report via mail, fax, secure file transfer,
or e-mail are printed on PART 2 of Form EIA-812.

Definitions of petroleum products and other terms are
available on our website. Please refer to these definitions
before completing the survey form.

•

PART 1. RESPONDENT IDENTIFICATION DATA

Secure File Transfer: This form may be submitted to the
EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail and facsimile are insecure
means of transmission because the data are not
encrypted, and there is some possibility that your data
could be compromised. You can also send your Excel
files to EIA using a secure method of transmission:
HTTPS. This is an industry standard method to send
information over the web using secure, encrypted
processes. (It is the same method that commercial
companies use to communicate with customers when
transacting business on the web.) To use this service,
we recommend the use of Microsoft Internet Explorer 5.5
or later or Netscape 4.77 or later. Send your surveys
using
this
secure
method
to
https://idc.eia.doe.gov/upload/noticeoog.jsp

•

Enter the year and month on each page. The monthly
report period begins at 12:01 a.m. EST on the first day of
the month and ends midnight of the last day of the month.

•

Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA
will advise you of the number.

•

Enter the name and mailing address of the reporting
company. If there has been a change since the last
report, enter an “X” in the block provided.

•

Enter the name, telephone number,
mail address of the person to
information shown on the report. The
be the person most knowledgeable

fax number, and econtact concerning
person listed should
of the specific data
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EIA-812, Monthly Product Pipeline Report

reported.
Check the box provided if the contact
information is different from the prior month.

•

All Other Oxygenates (Code 445) includes tertiary amyl
methyl ether (TAME), tertiary butyl alcohol (TBA), and
other aliphatic alcohols and aliphatic ethers intended for
motor gasoline blending (e.g., isopropyl ether (IPE) or
n-propanol).

•

Exclude oxygenates as motor gasoline blending
components unless they have been commingled with
motor gasoline blending components.

PART 2. SUBMISSION/RESUBMISSION INFORMATON
Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of a previously reported value is discovered by a
respondent or if requested by the EIA.

Table 1. State Classification

Enter "X" in the resubmission box if you are correcting
information previously reported.

PAD DISTRICT 1
SUB-PADD 1A

Enter only those data cells which are affected by the changes.
You are not required to file a complete form when you
resubmit.

Connecticut
Maine
Massachusetts
New Hampshire
Rhode Island
Vermont

SPECIFIC INSTRUCTIONS

SUB-PADD 1B
Delaware
Dist. Columbia
Maryland
New Jersey
New York
Pennsylvania

SUB-PADD 1C
Florida
Georgia
N. Carolina
S. Carolina
Virginia
West Virginia

PART 3. PRODUCT PIPELINE STOCKS
Quantities: Report using the following criteria.
•

•

•

Report data for
your operation.
leave the entire
those in which
reported.

Illinois
Indiana
Iowa
Kansas

only those lines which are applicable to
If there are no data for a specific line,
line blank. Shaded cells on the form are
data are not currently required to be

PAD
DISTRICT 3
Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Report calculated volumes of products in lines (pipeline
fill) and measured volumes of products in working tanks at
the end of the report period by Petroleum Administration
for Defense (PAD) Districts and Sub-PAD Districts. Use
Table 1 to determine the PAD District classification of
each State.
•

Stocks
•

Report all stocks in the custody of the facility regardless
of ownership. Reported stock quantities should represent
actual measured inventories.

•

Report stocks as of midnight of the last day of the report
month, corrected to 60 degrees Fahrenheit (0F) less basic
sediment and water (BS&W).

•

PAD DISTRICT 2

Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities
ending in 499 or less are rounded down, and quantities
ending in 500 or more are rounded up (e.g., 106,499
barrels are reported as 106 and 106,500 barrels are
reported as 107).

Report stocks of mixed liquefied petroleum gases
(including unfractionated streams) by the individual
components (i.e., ethane, propane, normal butane, and
isobutane) as determined by chemical analysis.

Kentucky
Michigan
Minnesota
Missouri

Nebraska
N. Dakota
Ohio
Oklahoma

PAD
DISTRICT 4
Colorado
Idaho
Montana
Utah
Wyoming

S. Dakota
Tennessee
Wisconsin

PAD
DISTRICT 5
Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

Report all domestic and foreign stocks held in pipelines
and in working tanks and in transit thereto, except those in
transit by pipelines which you do not operate. Include
foreign stocks only after entry through Customs. Exclude
stocks of foreign origin held in bond.

For purposes of this report, “after entry through Customs” is
said to occur on:
•

the “entry date” specified on the U.S. Customs Form
CF 7501, “Entry Summary;” or

•

the “date of withdrawal conditionally free of duty” specified
on U.S. Customs Form CF 7501, “Entry Summary;” or

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EIA-812, Monthly Product Pipeline Report

•

the “import date” specified on the U.S. Customs Form
CF 214, “Application for Foreign Trade Zone Admission
and/or Status Designation;” or

•

the “date of exportation” specific on the U.S. Department
of Commerce Form 7525-V, “Shipper’s Export
Declaration,” for shipments from Puerto Rico to the 50
States and the District of Columbia.

PART 4. DIESEL FUEL DOWNGRADED
Report the volume of ultra-low sulfur diesel fuel (distillate fuel
oil 0 ppm-15 ppm sulfur, EIA product code 465) downgraded
in pipelines and any associated storage terminals with
inventory reported on Form EIA-812 ‘Monthly Product Pipeline
Report” operated by your company. Report the volume
downgraded by Petroleum Administration for Defense (PAD)
District. Only report volumes downgraded while in custody of
facilities operated by your company. Fuel in transit by water
to a facility operated by your company is considered in
custody of the destination facility. Fuel downgraded while in
transit or stored by a pipeline not operated by your company
must be excluded from downgraded fuel volumes reported by
your company.
Downgrading ultra-low sulfur diesel may result because fuel
encountered residual sulfur in the petroleum storage and
transportation system (tanks, pipes, manifolds, valves,
barges, etc.). Downgrading may also result from commingling
ultra-low sulfur diesel fuel with other distillate products having
sulfur content exceeding 15 ppm as occurs with pipeline
interface or transmix.
Report the volume downgraded
regardless of whether the downgrading was intended or
unintended.
It is possible for downgraded diesel fuel to be recertified as
ultra-low sulfur diesel fuel by blending downgraded diesel fuel
with ultra-low sulfur diesel fuel. In this case, the volume
recertified by blending will be reported as negative
downgraded volume. The volume of downgraded diesel fuel
reported in each PAD District will be the net of downgraded
volume (positive quantities) and recertified volume (negative
quantities) at all of the facilities operated by your company in
each PAD District. Recertified ultra-low sulfur diesel fuel may
include volume that was downgraded at a facility operated by
another company as long as the blending to recertify the fuel
occurred at a facility operated by your company. Exclude any
fuel recertified by blending at facilities not operated by your
company and diesel fuel blending activity not associated with
downgraded ultra-low sulfur diesel fuel.
Report ultra-low sulfur diesel volumes downgraded even if
some or all of the downgraded fuel will be reprocessed at a
refinery and recertified as ultra-low sulfur diesel. In this case,
the refinery will account for the recertified fuel volume rather
than the pipeline operator.
Exclude from downgraded volumes any diesel fuel with sulfur
content exceeding 15 ppm if the fuel met U.S. Environmental
Protection Agency standards for ultra-low sulfur diesel and the
fuel was handled and intended for sale as ultra-low sulfur
diesel. Examples include ultra-low sulfur diesel fuel with

sulfur content greater than 15 ppm but still within testing
tolerance and ultra-low sulfur diesel fuel sold during certain
transition periods when standards allow for sulfur content
greater than 15 ppm.
Ultra-low sulfur diesel fuel intended for transport by pipeline
must satisfy pipeline specifications for sulfur content.
Pipelines may specify sulfur content less than 15 ppm for
ultra-low sulfur diesel. Exclude from downgraded volumes
any distillate fuel oil with sulfur content of 15 ppm or less if the
fuel was never classified as ultra-low sulfur diesel because it
was intended for transport by pipeline and the fuel exceeded
the pipeline specification for sulfur content.
PART 5. PRODUCT PIPELINE MOVEMENTS DURING THE
MONTH BETWEEN PAD DISTRICTS
Report all movements of petroleum products between PAD
Districts made by your company during the month.
Include intermediate movements for pipeline systems
operating in more than two PAD Districts. For example, a
shipment originating in PAD District 3, passing through PAD
District 2, and terminating in PAD District 1, is reported as a
movement from PAD District 3 to PAD District 2 and also from
PAD District 2 to PAD District 1.

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION
The information contained on this form will be kept
confidential and not disclosed to the public to the extent that it
satisfies the criteria for exemption under the Freedom of
Information Act (FOIA), 5 U.S.C. §552, the DOE regulations,
10 C.F.R. §1004.11, implementing the FOIA, and the Trade
Secrets Act, 18 U.S.C §1905. The Energy Information
Administration (EIA) will protect your information in
accordance with its confidentiality and security policies and
procedures.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any Committee of Congress, the General Accounting Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the
statistical data published from this survey's information. Thus,
there may be some statistics that are based on data from
fewer than three respondents, or that are dominated by data
from one or two large respondents. In these cases, it may be
possible for a knowledgeable person to estimate the
information reported by a specific respondent.

EIA-812, Monthly Product Pipeline Report

Page 3

Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN

The data collected on Form EIA-812, “Monthly Product
Pipeline Report,” is used to report aggregate statistics on and
conduct analyses of end-of-month stocks and movements of
petroleum products by pipeline.

Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number.
Public reporting burden for this collection of
information is estimated to average 2 hours and 51 minutes
per response.
This includes the time for reviewing
instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing
the collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of
information including suggestions for reducing this burden to:
Energy Information Administration, Statistics and Methods
Group, EI-70, 1000 Independence Avenue, S.W.,
Washington, D.C. 20585; and to the Office of Information and
Regulatory Affairs, Office of Management and Budget,
Washington, D.C. 20503.

SANCTIONS
The timely submission of Form EIA-812 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (Public Law 93-275), as amended.
Failure to respond may result in a civil penalty of not more
than $2,750 each day for each violation, or a fine of not more
than $5,000 for each willful violation.
The government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or
a preliminary or permanent injunction without bond. In such
civil action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

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EIA-812, Monthly Product Pipeline Report