Petroleum Supply Reporting System

U.S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D.C. 20585

OMB No. 1905-0165
Expiration Date: 12/31/09
(Revised 2006)

EIA-817
MONTHLY TANKER AND BARGE MOVEMENT REPORT
INSTRUCTIONS
HOW TO SUBMIT

QUESTIONS
If you have any questions about Form EIA-817 after reading the
instructions, please contact the Form Manager at
(202) 586-1795.

Instructions on how to report via mail, fax, secure file transfer,
or e-mail are printed on PART 2 of Form EIA-817.
•

Secure File Transfer: This form may be submitted to the
EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail and facsimile are insecure
means of transmission because the data are not
encrypted, and there is some possibility that your data
could be compromised. You can also send your Excel files
to EIA using a secure method of transmission: HTTPS.
This is an industry standard method to send information
over the web using secure, encrypted processes. (It is the
same method that commercial companies use to
communicate with customers when transacting business
on the web.) To use this service, we recommend the use
of Microsoft Internet Explorer 5.5 or later or Netscape 4.77
or later. Send your surveys using this secure method to:
https://idc.eia.doe.gov/upload/noticeoog.jsp.

•

Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based application
that will enable you to enter data interactively, import data
from your own database, validate your data online, and
transmit the encrypted data electronically to EIA via the
Internet or a dial-up modem. If you are interested in
receiving this free software, contact the Electronic Data
Collection Support Staff at (202) 586-9659.

PURPOSE
The Energy Information Administration (EIA) Form EIA-817,
"Monthly Tanker and Barge Movement Report," is used to
collect data on the movement of crude oil and petroleum
products. The data appear on EIA’s website at
www.eia.doe.gov and in numerous government publications.

WHO MUST SUBMIT
Form EIA-817 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 Public Law 93-275
and must be completed by:
•

All companies that have custody of crude oil or petroleum
products transported by tanker and barge between PAD
Districts; and

•

All companies that have custody of crude oil or petroleum
products originating from a PAD District and transported
to the Panama Canal with the intent that the crude oil or
petroleum products be further transported to another
PAD District.

Commodities transported on company-owned tankers and
barges are to be reported on Form EIA-817. In addition, the
EIA-81 7 requires those parties that charter or lease the services
of transportation companies, either on a contract or spot basis,
to report to the EIA those shipments carried out by such firms.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS

For purposes of this report, custody is defined as physical
possession of crude oil or petroleum products on a
company-owned tanker or barge. Companies that lease
vessels or contract for movement of crude oil or petroleum
products on a tanker or barge between PAD Districts are also
considered to have custody.

www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html

Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:

You may also access the materials by following the steps below:
•
•
•

Go to EIA’s website at www.eia.doe.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.

WHEN TO SUBMIT

•

Form EIA-817 must be received by the EIA by the 20th
calendar day following the end of the report period (e.g., the
Form EIA-817 covering the January 2007 report period must
be received by February 20, 2007).

Files must be saved to your personal computer. Data cannot be
entered interactively on the website.

EIA-817, Monthly Tanker and Barge Movement Report

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PART 1. RESPONDENT IDENTIFICATION DATA

District and the final destination PAD District. To avoid doublecounting in cases where there is a change in custody at the
Panama Canal, the company that shipped the crude oil or
petroleum products from a PAD District to the Panama Canal
reports the entire movement. In the event the complete
movement takes place in two different months, the entire
movement is reported in the month when the crude oil or
petroleum products were shipped to the Panama Canal.

•

Report movements of crude oil and/or petroleum products only
between shipping PAD Districts and receiving PAD Districts.

GENERAL INSTRUCTIONS
Definitions of petroleum products and other terms are available
on our website. Please refer to these definitions before
completing the survey form.

•

•

•

Enter the year and month. The monthly report period
begins at 12:01 a.m. EST on the first day of the month and
ends midnight of the last day of the month.
Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.
Enter the name and mailing address of the reporting
company. If there has been a change since the last
report, enter an “X” in the block provided.
Enter the name, telephone number, fax number, and email address of the person to contact concerning
information shown on the report. The person listed should
be the person most knowledgeable of the specific data
reported. Check the box provided if the contact
information is different from the prior month.

Use Table 1 to determine the PAD District classification of each
State.
Table 1. State Classification

PAD DISTRICT 1
SUB-PADD 1A
Connecticut
Maine
Massachusetts
New Hampshire
Rhode Island
Vermont

SUB-PADD 1B
Delaware
Dist. Columbia
Maryland
New Jersey
New York
Pennsylvania

SUB-PADD 1C
Florida
Georgia
N. Carolina
S. Carolina
Virginia
West Virginia

PART 2. SUBMISSION/RESUBMISSION INFORMATON
Refer to “How to Submit” section for more details or methods
for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of a previously reported value is discovered by a
respondent or if requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Enter only those data cells which are affected by the changes.
You are not required to file a complete form when you resubmit.

SPECIFIC INSTRUCTIONS
PART 3. TANKER AND BARGE MOVEMENT
Report all quantities to the nearest whole number in thousand
barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less
are rounded down, and quantities ending in 500 or more are
rounded up (e.g., 106,499 barrels are reported as 106 and
106,500 barrels are reported as 107).
Report data for only those lines which are applicable to your
operation. If there are no data for a specific line, leave the entire
line blank. Shaded cells on the form are those in which data are
not currently required to be reported.
Report all shipments of crude oil or petroleum products for which
your company has custody at the time of shipment.
Shipments that move through the Panama Canal from one PAD
District to another PAD District are reported as regular
waterborne movements between the original shipping PAD
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PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas

Kentucky
Michigan
Minnesota
Missouri

PAD
DISTRICT 3
Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Nebraska
N. Dakota
Ohio
Oklahoma

PAD
DISTRICT 4
Colorado
Idaho
Montana
Utah
Wyoming

S. Dakota
Tennessee
Wisconsin

PAD
DISTRICT 5
Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION
The information contained on this form will be kept confidential
and not disclosed to the public to the extent that it satisfies the
criteria for exemption under the Freedom of Information Act
(FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R.
§1004.11, implementing the FOIA, and the Trade Secrets Act,
18 U.S.C §1905. The Energy Information Administration (EIA)
will protect your information in accordance with its
confidentiality and security policies and procedures.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any Committee of Congress, the General Accounting Office,
or other Federal agencies authorized by law to receive such

EIA-817, Monthly Tanker and Barge Movement Report

information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the
statistical data published from this survey's information. Thus,
there may be some statistics that are based on data from fewer
than three respondents, or that are dominated by data from
one or two large respondents. In these cases, it may be
possible for a knowledgeable person to estimate the
information reported by a specific respondent.
Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.
The data collected on Form EIA-817, “Monthly Tanker and
Barge Movement Report,” is used to report aggregate statistics
on and conduct analyses of movements of crude oil and
petroleum products.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED REPORTING
BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of information
is estimated to average 2 hours and 13 minutes per response.
This includes the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or
any other aspect of this collection of information including
suggestions for reducing this burden to: Energy Information
Administration, Statistics and Methods Group, EI-70, 1000
Independence Avenue, S.W., Washington, D.C. 20585; and to
the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, D.C. 20503.

SANCTIONS
The timely submission of Form EIA-817 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (Public Law 93-275), as amended.
Failure to respond may result in a civil penalty of not more than
$2,750 each day for each violation, or a fine of not more than
$5,000 for each willful violation.
The government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or a
preliminary or permanent injunction without bond. In such civil
action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

EIA-817, Monthly Tanker and Barge Movement Report

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