Form 1 Wise woman Data User Manual

Data User’s Manual
Version 6.2
May 2006

Table of Contents
Foreword........................................................................................................................................ 1
Introduction................................................................................................................................... 4
Definitions: WISEWOMAN Participants and Annual Rescreens ........................................... 4
Minimum Data Elements ............................................................................................................. 5
Standard MDEs................................................................................................................... 5
Project-Specific MDEs ....................................................................................................... 5
Data Conventions .......................................................................................................................... 5
Definitions........................................................................................................................... 6
Width....................................................................................................................... 6
Position ................................................................................................................... 6
Data Types .......................................................................................................................... 6
Dates ....................................................................................................................... 6
Geographic Data Elements ..................................................................................... 6
Character Data Elements......................................................................................... 7
Numeric Data Elements .......................................................................................... 7
Data Values......................................................................................................................... 7
File Information ............................................................................................................................ 7
File Types............................................................................................................................ 7
File Content......................................................................................................................... 7
File Naming Conventions ................................................................................................... 8
Submission Information ............................................................................................................... 8
Data Quality .................................................................................................................................. 9
Data Confidentiality and Security............................................................................................... 9
WISEWOMAN Web Site ............................................................................................................. 9
Data Use and Analysis ................................................................................................................ 10

Version 6.2, May 2006

Attachments
Attachment 1:

Standard Screening MDE Field Descriptions

Attachment 2:

Standard Intervention MDE Field Descriptions

Attachment 3:

Examples of Project-Specific MDEs for the Screening MDE File

Attachment 4:

WISEWOMAN Data Submission Form

Attachment 5:

Standard Screening MDE Errors

Attachment 6:

Standard Intervention MDE Errors

Attachment 7:

Validation of the Alert Follow-Up Data

Attachment 8:

Sample Baseline and 1-Year Change MDE Charts: Data from All
Projects Combined

Attachment 9:

Validation of Out-of-Range Values

Attachment 10: Project-Specific Definitions of Intervention Completion
Attachment 11: New/Revised MDEs for the April 2008 and April 2009 MDE Submissions

Version 6.2, May 2006

WISEWOMAN Data User’s Manual
Version 6.2
Foreword
This is Version 6.2 of the Data User’s Manual. It has been updated from Version 6.1
released in October 2004. The first submission of data in Version 6.2 will be October 15, 2006.
Changes to the manual from Version 6.1 to Version 6.2 are highlighted by a bar on the left
margin of the manual. These changes are also outlined below.
Location
All title pages and footnotes

Change
Update version number and date

Table of Contents

Update (new sections and page #s)

Introduction, Table 1

Update submission and end dates

Data Values

Insert description of the procedure for
validating out-of-range values

Submission Information

Add a checklist of all files and their naming
conventions that must be submitted with each
MDE submission

Future Changes to the User’s Manual

Explain that future changes to the user’s manual
for April 2008 and April 2009 submissions are
listed in Attachments 11 through 13.

All Attachments

Add page numbers

Attachments 1 and 2, Part B, Item 0a
(MDE Version)

Update the version number

Attachments 1 and 2, Part B, Item 1a
(State FIPS code)

Add the following codes:
04 Arizona (AZ)
33 New Hampshire (NH; part of VT’s project)
38 North Dakota (ND; part of SD’s project)
56 Wyoming (WY; part of SD’s project)
Add that AZ, MA (1996–1997), and WV are
research projects.

Attachment 1, Part B, Item 1f (Intervention
Type)

Version 6.2, May 2006

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Location
Attachments 1 and 2, Part B, Item 2c
(Disposition Status)

Change
Specify that records older than 6 months must
be closed and that disposition status refers to
screening (or intervention) variables associated
with the particular screening visit (or
intervention session).

Attachment 1, Part B, Item 3c (zip code of
residence)

Change reporting from optional to required.
Specify that zip codes with less than 5
participants may be suppressed or collapsed
before submitting to RTI.
Add the following codes:
77777 refused
88888 suppressed
99999 not asked

Attachment 1, Part B, Items 3f-3k (Race)

Delete “blank=unknown”

Attachment 1, Part B, Items 4b, 4d
(Height/Weight Unit)

Replace “can” with “must”

Attachment 1, Part B, Items 3e, 7a-c, 8a-d
(Hispanic Origin,Health History, Medication
Use, Smoking)

Add the following codes:
7 Refused
8 Not Answered
9 Not Asked

Attachment 1, Part B, Item 8d (Smoking)

Add the following code:
5 yes (carryover from an earlier MDE version)

Attachment 1, Part B, Items 10a-d (following
for alert BP)

Specify that two blood pressures must be
averaged and rounded to determine if a woman
has an alert value (average SBP>180 or average
DBP>110).

Attachment 1, Part B, Items 10b, c, f, g, j, k
(Referral and Exam Dates for Alert Values)

Specify that the fields are blank if xRefer^=1.

Attachment 1, Part B, Items 10d, 10h, 10l
(Medication Status for Alert Values)

Add the following codes:
5 Already on meds
7 Refused
9 Lost-to-followup

Attachment 2, Part B, Items 4d (Type of
Contact)

Add the following code:
5 audiotape (for use by IL only)
Specify that contact type cannot be blank

Version 6.2, May 2006

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Location

Change

Attachment 2, Parts A & B, Item 5a
(Intervention Completion)

Add new variable: intervention completion

Attachment 4

Include submission information for the cost
report and the validation of out-of-range values

Attachment 7, Intervention MDE Errors

Add error messages for invalid and missing
intervention completion indicator

Attachment 7

Clarify procedure for validation of followup
data on alert cases

Attachment 8

Include the latest MDE charts (baseline and
change reports)

Attachment 9

Add a new attachment for recording validated
out-of-range values

Attachment 10

Add a list of project-specific intervention
completion definitions.

Attachment 11

Provide detailed field descriptions of new and
revised MDEs to be implemented for the April
2008 and April 2009 submissions

Version 6.2, May 2006

Page 3 of 10

Introduction
This Data User’s Manual was written by RTI International (RTI) to consolidate the
information needed to create data files for the Well-Integrated Screening and Evaluation for
Women Across the Nation (WISEWOMAN) program. Specific goals of the WISEWOMAN
Data User’s Manual are to provide
•
•
•
•
•
•

technical information necessary to produce files containing minimum data elements
(MDEs),
conventions to use in preparing the data,
guidelines for ensuring data quality,
guidelines for ensuring data confidentiality and security,
sample charts, and
technical assistance to the projects.

Data coordinators will use the WISEWOMAN Data User’s Manual when they collect and
prepare WISEWOMAN data for submission to RTI.
Files containing MDEs will be submitted to RTI twice annually: October 15 and April
15. The October 15 submission will cover MDEs for services provided from project inception
through June 30 of the current year, and the April 15 submission will cover MDEs for services
provided from project inception through December 31 of the previous year. Table 1 shows the
submission dates and end dates for services provided for the next four submissions.
Table 1. Submission and End Dates for Services Provided
Submission Date

End Date for Services Provided

10/15/2006

6/30/2006

4/15/2007

12/31/2006

10/15/2007

6/30/2007

4/15/2008

12/31/2007

Definitions: WISEWOMAN Participants and Annual Rescreens
MDE files will contain baseline and annual screening data for WISEWOMAN
participants. A woman is a WISEWOMAN participant when she has consented, answered health
behavior questions, and been screened for at least one cardiovascular disease (CVD) risk factor.
The evaluation (first annual) screenings are conducted 12 months (± 2 months) after a
participant’s initial or baseline screening. At a minimum, a WISEWOMAN participant will be
administered the same health behavior questions and screening tests that were administered at

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her initial or baseline screening. These data will be collected and reported every year that she
participates in the program.

Minimum Data Elements
MDEs are a set of standardized data elements developed to ensure that consistent and
complete information on screening location, participant demographic characteristics, screening
results, and intervention sessions are collected on participants in the WISEWOMAN program.
MDE submission consists of two files: Screening MDEs and Intervention MDEs. Screening
MDEs consist of two sections: Standard Screening MDEs and Project-Specific Screening MDEs.
Standard Screening MDEs

Standard MDEs include data elements that are reported in a common format for all
projects. The Standard Screening MDE field descriptions are included in Attachment 1, and the
Standard Intervention MDE field descriptions are included in Attachment 2. Attachments 1 and
2 consist of two parts: Part A lists the data elements and provides brief information about each
data element, and Part B provides a more detailed description of the data elements.
Project-Specific Screening MDEs

In addition to the Standard MDEs, each project is required to define and provide at least
one data element related to physical activity and at least one data element related to nutrition.
Once defined, the same data elements should be submitted consistently across time. In other
words, the Project-Specific Screening MDEs are standardized for each project over time. The
purpose of these data is to capture the impact of a project-specific lifestyle intervention on
improving physical activity and nutrition. For example, a project that emphasizes increased
moderate-intensity walking would likely select a physical activity measure such as minutes of
moderate-intensity walking per day. This question might be asked as follows: on a typical day,
how much time do you spend doing moderate walking (fast enough to breathe a little harder)?
Physical activity and nutrition data elements must be reported in the Project-Specific Screening
MDE section, which follows the Standard Screening MDE section. Other examples of physical
activity and nutrition data elements that projects may choose to submit are presented in
Attachment 3. Projects must provide documentation for the project-specific data elements by
completing the fields shown in Attachment 3. Other than physical activity and nutrition, no data
elements are to be reported in the Project-Specific Screening MDE section. No project-specific
data elements are to be reported in the Intervention MDE file.

Data Conventions
For each participant, MDEs are reported for each screening and intervention event, using
the field descriptions shown in Attachments 1 and 2. The purpose of the following sections is to
provide the projects with information necessary to collect, process, and submit Standard and
Project-Specific MDEs in the correct format. These sections discuss definitions, data types, data

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availability, and data values. Individual projects should follow these conventions when defining
project-specific data elements.
Definitions
Width

Width is the maximum number of characters (i.e., letters of the alphabet, numbers, and
special characters) needed to represent a data element.
Position

Position is the location in the record of a data element.
The width and position of each data element are specified in the Screening and
Intervention MDEs field descriptions (Attachments 1 and 2).
Data Types
Dates

Dates have the format MMDDCCYY, where:
•
•
•
•

MM represents the month and has a range of 01–12; use leading zeros with
months 01–09. If month is missing, month is blank.
DD represents the day of the month and has a range of 01–31; use leading zeros
with days 01–09. If day is missing, day is blank.
CC represents the century and has a range of 19–20. If century is missing, century
is blank.
YY represents the year and has a range of 00–99; use leading zeros with years
00–09. If year is missing, year is blank.

Examples of valid dates:
01011999
12312000
Geographic Data Elements

Geographic data elements are state/tribal FIPS code, FIPS county code, county of
residence, and ZIP code of residence. These are character data elements, right justified, and
padded with zeros.
Examples of valid geographic data elements:
State/tribal FIPS code: 06
FIPS county code: 001
ZIP code: 06105

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Character Data Elements

Character data elements are composed of letters of the alphabet, numbers, and special
characters. These are left justified and padded to the right with blanks. If data are missing or null,
the item is blank.
Examples of valid character data elements:
ABC123
123abc
Numeric Data Elements

Numeric data elements are composed of numbers, minus signs, and decimal points.
Numeric data elements are right justified. If numbers are expected to the right of the decimal, the
number of decimal places will be specified in the Screening and Intervention MDE field
descriptions. If data are missing or null, the item is blank.
Examples of valid numeric data elements:
123
1234
1.23
–1234
Data Values

Values allowed for each data element are specified in the Screening and Intervention
MDE field descriptions (Attachments 1 and 2).
For data analysis purposes, out-of-range values are set to missing. However, if out-ofrange values have been confirmed by the data manager as valid values, they will be left as is and
will not be flagged in the validation report. All validated out-of-range values from the last 6
months of the reporting period should be recorded using Attachment 9.

File Information
File Types

Files are to be submitted in fixed-format ASCII text files. MDEs must be recorded in the
locations shown in the Screening and Intervention MDEs in Attachments 1 and 2.
Each data element must conform to the width, type, and values shown in the Screening
and Intervention MDEs.
File Content

Files contain all MDE data from project inception to the end date for services provided.
Projects maintain and update the data as necessary and send the full file to RTI.

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File Naming Conventions
•

•

File name has the format PPTTYYMM, where:
− – PP is the project abbreviation. Some standard project abbreviations
are more than two characters (e.g., SCF, SEARHC); use the standard
project abbreviation even if it is more than two characters.
− – TT is data type. The two data types are SC for screening data and
IN for intervention data.
− – YYMM is the date of the submission. YY is the 2-digit year and
MM is the month from 01–12. Use leading zeros when specifying
years and months between 01 and 09.
File extension is txt.

Examples of valid file names:
− NCIN0210.txt
− NCSC0004.txt

SEARHCSC0610.txt
SCFIN0604.txt

Submission Information
•

•
•
•

Data will be submitted to RTI twice annually: October 15 and April 15. The October
15 submission will cover MDEs for WISEWOMAN services provided from project
inception to June 30 of the current year, and the April 15 submission will cover
MDEs for services provided from project inception to December 31 of the previous
year.
Files must be submitted via the RTI WISEWOMAN Web site (see WISEWOMAN
Web Site Section for more details).
A WISEWOMAN Minimum Data Elements Submission Form must accompany each
data submission (see Attachment 4).
Projects must ensure that data submissions do not include any identifying or sensitive
participant information.

The following is a checklist of all files and their naming conventions that must be
submitted with each MDE submission:
File Description:

File Name (for the October’06 submission):

MDE Screening File
MDE Intervention File
MDE Submission Form (Attachment 4)
WISEWOMAN Cost Report
(see Cost Estimation Approach provided by RTI)
Optional: Validation of Out-of-range
Values (Attachment 9)
Where PP is the project abbreviation.

Version 6.2, May 2006

PPSC0610.txt
PPIN0610.txt
PPSubmission0610.doc
PPCost0610.xls
PPOutRange0610.xls

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Data Quality
Prior to data submission, projects will validate their data files using the application
provided on the RTI WISEWOMAN Web site. The application will edit all Standard MDEs
using the ranges, values, and dependencies shown in the Screening and Intervention MDE field
descriptions in Attachments 1 and 2. The application will produce screening and intervention
data validation error summary reports to outline any deviations from the required format in the
data. Reports will be generated separately for the data from the last 6 months of the reporting
period and for data older than 6 months. Copies of the error reports can be downloaded from the
Web site for review and modification of the data. RTI will then discuss the results and strategies
for reducing errors with the projects. Complete lists of error codes for Screening and Intervention
MDE files are presented in Attachments 5 and 6, respectively.
Attachment 7 outlines the procedure used to validate question 10 (alert follow-up) of the
Screening MDE file.
RTI will continue to refine the edit specifications to help ensure that the data are of high
quality. Applications editing the data will be revised to account for changes in the MDEs.
Revisions to the edit specifications will be noted in the annual revision of the Data User’s
Manual.

Data Confidentiality and Security
Files submitted via the RTI WISEWOMAN Web site will be encrypted.
Do not send any information to RTI that will allow the participant to be uniquely
identified. Use encoded identifiers, sequence numbers, to uniquely identify participants.
Projects must ensure that all data submissions have been de-identified pursuant to the
Health Insurance Portability and Accountability Act of 1996 (HIPAA). MDE submissions are
considered to be “limited datasets” in which all identifying information has been removed, with
the exceptions of encoded participant ID, county of residence, ZIP code of residence, date of
birth, Hispanic origin, and race. The encoded participant ID must not be linked to any other
datasets containing personal information.
Projects must ensure that submissions do not include any of the identifiers stipulated in
HIPAA. RTI can provide lists of the identifiers if requested.
RTI will store the data in an area reserved for this study (i.e., a share), on its corporate
servers. The servers are located in a locked room with restricted access and are backed up
nightly. Only study staff have access to the share.

WISEWOMAN Web Site
The WISEWOMAN Web site will be used for the following functions:

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•
•
•

Run the validation applications and generate files containing discrepancies in the
data.
Upload files for the semiannual data submission.
View or download reports and documents:
− Baseline charts
− Change charts
− Data User’s Manual
− RTI presentations

The Web site address is https://wisewoman.rti.org. Before logging in the first time, you
must obtain a username and password from RTI. Instructions for using the Web site are included
on the Web site and will be available after you log in.

Data Use and Analysis
MDE file submissions will be used to generate project-specific and overall MDE
summary charts. Examples of MDE charts using data from all projects combined are included in
Attachment 8. MDE data will be analyzed and used for evaluation of the WISEWOMAN
program.

Future Changes to the User’s Manual
Additional changes to the User’s Manual, including revisions of existing MDEs and
additions of new MDEs, are planned for 2008 and 2009. Attachment 11 provides detailed field
descriptions of the new and revised MDEs to be included in the April 2008 and April 2009 MDE
submissions. Updated versions of the User’s Manual will be issued prior to these submissions;
however, the changes are included in the current version to allow projects to begin preparing to
implement the changes outlined in Attachment 11.

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Attachment 1:
Standard Screening MDE
Field Descriptions

Data User’s Manual
Version 6.2
May 2006

Part A: Standard Screening MDE Field Descriptions
0. MDE Version
a. MDE Version
1. Screening Location
a. State/Tribal FIPS Code
b. Reserved for future use.
c. FIPS County Code
d. City of Screening
e. Enrollment Site ID
f. Intervention Type
2. Record Identification
a. Unique Screening Record ID Number
b. Reserved
c. Disposition Status
3. Participant Information
a. Unique Participant ID Number
b. County of Residence
c. ZIP Code of Residence
d. Date of Birth
e. Hispanic or Latino Origin
f. First Race Listed
g. Second Race Listed
h. Third Race Listed
i. Fourth Race Listed
j. Fifth Race Listed
k. Sixth Race Listed
l. Education (highest grade completed)
m. Reserved
n. Current Screening Date
4. Screening Information: Anthropometrics
a. Height
b. Height Unit
c. Weight
d. Weight Unit

Version 6.2, May 2006

Name

Type

Location

MDEVer

Numeric

1–3

StFIPS
Reserve1
HdFIPS
HdCity
SiteID
Type

Character
Character
Character
Character
Character
Numeric

4–5
6–7
8 – 10
11 – 25
26 – 30
31 – 31

NRec
Reserve2
Disp

Numeric
Character
Numeric

32 – 37
38 – 38
39 – 39

EncodeID
CntyFIPS
ZIP
DOB
Latino
Race1
Race2
Race3
Race4
Race5
Race6
Education
Reserve3
Visit

Character
Character
Character
Numeric
Numeric
Numeric
Numeric
Numeric
Numeric
Numeric
Numeric
Numeric
Character
Numeric

40 – 54
55 – 57
58 – 62
63 – 70
71 – 71
72 – 72
73 – 73
74 – 74
75 – 75
76 – 76
77 – 77
78 – 79
80 – 87
88 – 95

Height
Hgt_Unit
Weight
Wgt_Unit

Numeric
Numeric
Numeric
Numeric

96 – 98
99 – 99
100 – 102
103 – 103
(continued)

Attachment 1: Page 1 of 47

Part A: Standard Screening MDE Field Descriptions (continued)
5. Screening Information: Blood Pressure
a. Systolic #1, mm Hg
b. Diastolic #1, mm Hg
c. Systolic #2, mm Hg
d. Diastolic #2, mm Hg
6. Screening Information: Blood Lipids
a. Total Cholesterol, mg/dl
b. HDL Cholesterol, mg/dl
c. Fasting Status for total cholesterol, ( 8
hours)
7. Screening Information: Health History
a. Have you ever been told by a doctor,
nurse or other health professional that
your blood cholesterol is high?
b. Have you ever been told by a doctor,
nurse or other health professional that
you have high blood pressure?
c. Have you ever been told by a doctor,
nurse or other health professional that
you have diabetes?
8. Screening Information:
Medication/Tobacco Status
a. Are you currently taking medication for
high cholesterol?
b. Are you currently taking medication for
high blood pressure?
c. Are you currently taking medication for
diabetes?
d. Do you now smoke cigarettes?
9. Screening Information: Additional
Readings
a. Glucose, mg/dl
b. Fasting status for glucose (8 hours)
c. LDL Cholesterol, mg/dl
d. Triglycerides, mg/dl
e. Hemoglobin A1C, %

Version 6.2, May 2006

Name

Type

Location

SBP1
DBP1
SBP2
DBP2

Numeric
Numeric
Numeric
Numeric

104 – 106
107 – 109
110 – 112
113 – 115

TotChol
HDL
TCFast

Numeric
Numeric
Numeric

116 – 118
119 – 121
122 – 122

SRHC

Numeric

123 – 123

SRHB

Numeric

124 – 124

SRD

Numeric

125 – 125

HCMeds

Numeric

126 – 126

HBPMeds

Numeric

127 – 127

DMeds

Numeric

128 – 128

Smoker

Numeric

129 – 129

Glucose
BGFast
LDL
Trigly
HbA1C

Numeric
Numeric
Numeric
Numeric
Numeric

130 – 132
133 – 133
134 – 136
137 – 140
141 – 144
(continued)

Attachment 1: Page 2 of 47

Part A: Standard Screening MDE Field Descriptions (continued)
10. Screening Information: Alert Values
a. If average SBP>180 or DBP>110, was
participant referred for a diagnostic
exam?
b. If average SBP>180 or DBP>110,
referral date for the diagnostic exam.
c. If average SBP>180 or DBP>110,
diagnostic exam date.
d. If average SBP>180 or DBP>110, was
participant prescribed medication?
e. If TC>400, was participant referred for
a diagnostic exam?
f. If TC>400, referral date for the
diagnostic exam.
g. If TC>400, diagnostic exam date.
h. If TC>400, was participant prescribed
medication?
i. If BG>375, was participant referred for
a diagnostic exam?
j. If BG>375, referral date for the
diagnostic exam.
k. If BG>375, diagnostic exam date.
l. If BG>375, was participant prescribed
medication?

Version 6.2, May 2006

Name

Type

Location

BPRefer

Numeric

145 – 145

BPReDate

Numeric

146 – 153

BPDiDate

Numeric

154 – 161

BPMeds

Numeric

162 – 162

TCRefer

Numeric

163 – 163

TCReDate

Numeric

164 – 171

TCDiDate
TCMeds

Numeric
Numeric

172 – 179
180 – 180

BGRefer

Numeric

181 – 181

BGReDate

Numeric

182 – 189

BGDiDate
BGMeds

Numeric
Numeric

190 – 197
198 – 198

Attachment 1: Page 3 of 47

Part B: Standard Screening MDE Field Descriptions
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

MDE Version
0a: MDE Version
To specify the version of the MDE that was used to construct the file.
MDEVer
3
Numeric
Right
No
1
Cannot be blank.
620 Version 6.20
Enter the version of the MDE that was used to construct the files.
MDE version 6.20: 620
(continued)

Version 6.2, May 2006

Attachment 1: Page 4 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Version 6.2, May 2006

Screening Location
1a: State/Tribal FIPS Code
To specify the FIPS or Tribal Project code for the state, territory, or Tribe
where screening occurred.
StFIPS
2
Character
Left
Yes
4
Valid FIPS state/tribal code; cannot be blank.
04 Arizona (AZ)
06 California (CA)
09 Connecticut (CT)
17 Illinois (IL)
19 Iowa (IA)
25 Massachusetts (MA)
26 Michigan (MI)
27 Minnesota (MN)
29 Missouri (MO)
31 Nebraska (NE)
33 New Hampshire (NH; part of VT’s project)
34 New Jersey (NJ)
36 New York (NY)
37 North Carolina (NC)
38 North Dakota (ND; part of SD’s project)
46 South Dakota (SD)
50 Vermont (VT)
54 West Virginia (WV)
56 Wyoming (WY; part of SD’s project)
85 Southeast Alaska Region Health Consortium (SEARHC)
92 Southcentral Foundation (SCF)
The state FIPS codes are the Federal Information Processing Standard
codes developed by the National Bureau of Standards. The Tribal Project
codes are codes assigned by the CDC to be used by the Tribal Projects in
lieu of state and territory FIPS.
Connecticut: 09
(continued)
Attachment 1: Page 5 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Screening Location
1b: Reserved for future use.
Reserve1
2
Character
Left
n/a
6
None.
This space reserved for future use.
Screening Location

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

1c: FIPS County Code
To specify the FIPS code for the county of the primary screening
provider.
HdFIPS
3
Character
Left
Yes
8
Valid FIPS county code; cannot be blank (except for states without
counties).
This is the FIPS county code of the primary screening provider. The
county FIPS codes are the Federal Information Processing Standard
codes developed by the National Bureau of Standards. There are 3-digit
codes for each county in a state. If you need a list of these codes for your
state or territory, we can supply it.
For states without counties and Tribal Projects (i.e., SEARHC [85] and
SCF [92]), enter blank.
Alameda County, CA: 001
(continued)

Attachment 1: Page 6 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Screening Location
1d: City of Screening
To specify the city of the primary provider.
HdCity
15
Character
Left
n/a
11
Valid city or town for your project; cannot be blank.
This is the city of the primary screening provider. Record the first 15
characters of the name of the city if the name exceeds 15 characters.
Raleigh, NC: Raleigh
Screening Location

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

1e: Enrollment Site ID
To specify the point of enrollment into the project.
SiteID
5
Character
Left
n/a
26
Valid code for the site; cannot be blank.
This is the point of enrollment of the participant to the project. The intent
is to identify the site that is administratively responsible for the care and
tracking of a participant.
Cedar Clinic: 00025
(continued)

Attachment 1: Page 7 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Screening Location
1f: Intervention Type
To indicate the type of care a participant in a research project is
receiving.
Type
1
Numeric
Right
No
31
Valid range; must be blank if nonresearch project.
1 Usual care in research projects
2 Enhanced intervention in research projects
Blank Nonresearch project
Identifies whether the participant is part of the usual or enhanced
intervention for research projects. Research projects are AZ (04), CA
(06), IL (17), IA (19), MA (25) in 1996-97, SCF (92), NC Vanguard Site
(37), and WV (54).
Usual care in research projects: 1
Record Identification

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Version 6.2, May 2006

2a: Unique Screening Record ID Number
To uniquely identify records within the file.
NRec
6
Numeric
Right
No
32
Cannot be blank.
The record ID number is unique and is a sequence number from 1 to the
number of records in the file.
Sequence number: 254
(continued)

Attachment 1: Page 8 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Record Identification
2b: Reserved
Reserve2
1
Character
Left
n/a
38
None.
This space reserved for future use.
Record Identification

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

2c: Disposition Status
To indicate whether the record is complete and can be processed.
Disp
1
Numeric
Right
No
39
Valid range; cannot be blank.
1 Open (additional data expected)
2 Closed (complete)
Identifies partially complete records. Refers to only screening variables
associated with the particular screening visit captured in the record. Only
closed records (Disp=2) will be processed. Records from the last 6
months of the reporting period only can remain open (i.e., all records
older than 6 months must be closed regardless of data completion).
Closed: 2
(continued)

Attachment 1: Page 9 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Participant Information
3a: Unique Participant ID Number
To uniquely identify a participant.
EncodeID
15
Character
Left
n/a
40
Cannot be blank.
If Social Security number is used, encode it. One simple method is to
rearrange the order of the 9 digits. The ID number is unique and constant
for each participant in order to track the participant over time.
WISEWOMAN uses the NBCCEDP ID number.
ID: 1234567890
Participant Information

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Version 6.2, May 2006

3b: County of Residence
To specify the county of residence of the participant.
CntyFIPS
3
Character
Left
Yes
55
Valid county FIPS code; can be blank if ZIP code of residence is
provided.
If unknown, blank fill. Not required if ZIP code of residence is provided.
Alameda County, CA: 001
(continued)

Attachment 1: Page 10 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Participant Information
3c: ZIP Code of Residence
To specify the ZIP code of residence.
ZIP
5
Character
Left
Yes
58
Valid ZIP code
Zip code
77777 refused
88888 suppressed
99999 not asked
Required even if county of residence is provided.
Zip codes with less than 5 participants may be collapsed or suppressed
before submitting to RTI.
ZIP code: 27608
Participant Information

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

3d: Date of Birth
To specify the date of birth of the participant.
DOB
8
Numeric
Right
Yes
63
Cannot be blank.
MMDDCCYY Date
Age is computed using the date of birth and the screening date. A
participant must be between 40 and 65 at the time of her initial or
baseline screening.
January 3, 1942: 01031942
(continued)

Attachment 1: Page 11 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Participant Information
3e: Hispanic or Latino Origin
To indicate whether the participant is of Hispanic or Latino origin.
Latino
1
Numeric
Right
No
71
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant is of Hispanic or Latino origin.
Hispanic: 1
(continued)

Attachment 1: Page 12 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Participant Information
3f: First Race Listed
To specify the race of the participant.
Race1
1
Numeric
Right
No
72
Valid range
1 White
2 Black or African American
3 Asian
4 Native Hawaiian or Other Pacific Islander
5 American Indian or Alaska Native
7 Unknown
8 Asian/Pacific Islander (carryover from version 4.1 of NBCCEDP’s
race codes)
Race must be recorded. If a participant self identifies more than one race,
report the additional races in separate fields.
White: 1
(continued)

Attachment 1: Page 13 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Participant Information
3g: Second Race Listed
To specify the race of the participant.
Race2
1
Numeric
Right
No
73
Valid range
1 White
2 Black or African American
3 Asian
4 Native Hawaiian or Other Pacific Islander
5 American Indian or Alaska Native
7 Unknown
8 Asian/Pacific Islander (carryover from version 4.1 of
NBCCEDP’s race codes)
This field is left blank unless the participant reports two or more races.
Black: 2
(continued)

Attachment 1: Page 14 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Participant Information
3h: Third Race Listed
To specify the race of the participant.
Race3
1
Numeric
Right
No
74
Valid range
1 White
2 Black or African American
3 Asian
4 Native Hawaiian or Other Pacific Islander
5 American Indian or Alaska Native
7 Unknown
8 Asian/Pacific Islander (carryover from version 4.1 of
NBCCEDP’s race codes)
This field is left blank unless the participant reports three or more races.
Asian: 3
(continued)

Attachment 1: Page 15 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Participant Information
3i: Fourth Race Listed
To specify the race of the participant.
Race4
1
Numeric
Right
No
75
Valid range
1 White
2 Black or African American
3 Asian
4 Native Hawaiian or Other Pacific Islander
5 American Indian or Alaska Native
7 Unknown
8 Asian/Pacific Islander (carryover from version 4.1 of
NBCCEDP’s race codes)
This field is left blank unless the participant reports four or more races
Native Hawaiian: 4
(continued)

Attachment 1: Page 16 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Participant Information
3j: Fifth Race Listed
To specify the race of the participant.
Race5
1
Numeric
Right
No
76
Valid range
1 White
2 Black or African American
3 Asian
4 Native Hawaiian or Other Pacific Islander
5 American Indian or Alaska Native
7 Unknown
8 Asian/Pacific Islander (carryover from version 4.1 of
NBCCEDP’s race codes)
This field is left blank unless the participant reports five or more races.
American Indian: 5
(continued)

Attachment 1: Page 17 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Participant Information
3k: Sixth Race Listed
To specify the race of the participant.
Race6
1
Numeric
Right
No
77
Valid range
1 White
2 Black or African American
3 Asian
4 Native Hawaiian or Other Pacific Islander
5 American Indian or Alaska Native
7 Unknown
8 Asian/Pacific Islander (carryover from version 4.1 of
NBCCEDP’s race codes)
This field is left blank unless the participant reports six races.
1: White
(continued)

Version 6.2, May 2006

Attachment 1: Page 18 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Participant Information
3l: Education (highest grade completed)
To specify the highest grade the participant completed.
Education
2
Numeric
Right
No
78
Valid range
1 < 9th
2 Some high school
3 High school graduate or equivalent
4 Some college or higher
77 Refused
99 Unknown
Record the code for the highest grade the participant completed.
Some college: 4
Participant Information

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

3m: Reserved
Reserve3
8
Character
Left
n/a
80
None.
This space reserved for future use.
(continued)

Version 6.2, May 2006

Attachment 1: Page 19 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Participant Information
3n: Current Screening Date
To specify the current screening date.
Visit
8
Numeric
Right
Yes
88
Cannot be blank.
MMDDCCYY Date
If current screening date is not available, report the most likely first
screening date (e.g., the midpoint of the month when screening was
performed). The earliest screening date is the enrollment date.
January 3, 2003: 01032003
Screening Information: Anthropometrics

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

4a: Height
To specify the participant’s height.
Height
3
Numeric
Right
No
96
041–092 inches, 104–234 centimeters; cannot be blank.
777 Refused
888 Unable to obtain
999 Not tested
Record the height of the participant.
Height of 5 feet 6 inches: 66
(continued)

Version 6.2, May 2006

Attachment 1: Page 20 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Screening Information: Anthropometrics
4b: Height Unit
To specify the unit used to report the participant’s height.
Hgt_Unit
1
Numeric
Right
No
99
Valid range. Must be blank if height=777 or 888 or 999.
1 Inches
2 Centimeters
Record the unit of measure used for height.
Inches: 1
Screening Information: Anthropometrics

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

4c: Weight
To specify the weight of the participant.
Weight
3
Numeric
Right
No
100
065–450 pounds, 029–204 kilograms; cannot be blank.
777 Refused
888 Unable to obtain
999 Not tested
Record the weight of the participant.
Weight in kilograms: 50
(continued)

Version 6.2, May 2006

Attachment 1: Page 21 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Screening Information: Anthropometrics
4d: Weight Unit
To specify the unit used to report the participant’s weight.
Wgt_Unit
1
Numeric
Right
No
103
Valid range. Must be blank if weight=777 or 888 or 999.
1 Pounds
2 Kilograms
Record the unit of measure used for weight.
Weight in kilograms: 2
Screening Information: Blood Pressure

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

5a: Systolic #1, mm Hg
To specify the participant’s first systolic blood pressure reading.
SBP1
3
Numeric
Right
No
104
074–260; cannot be blank.
777 Refused
888 Unable to Obtain
999 Not Tested
Record the first systolic blood pressure reading.
Systolic blood pressure: 90
(continued)

Attachment 1: Page 22 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Screening Information: Blood Pressure
5b: Diastolic #1, mm Hg
To specify the participant’s first diastolic blood pressure reading.
DBP1
3
Numeric
Right
No
107
002–156; cannot be blank.
777 Refused
888 Unable to Obtain
999 Not Tested
Record the first diastolic blood pressure reading.
Diastolic blood pressure: 120
Screening Information: Blood Pressure

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

5c: Systolic #2, mm Hg
To specify the participant’s second systolic blood pressure
SBP2
3
Numeric
Right
No
110
074–260.
777 Refused
888 Unable to Obtain
999 Not Tested
Record the second systolic blood pressure reading if two measurements
were performed.
Systolic blood pressure: 150
(continued)

Attachment 1: Page 23 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Screening Information: Blood Pressure
5d: Diastolic #2, mm Hg
To specify the participant’s second diastolic blood pressure
DBP2
3
Numeric
Right
No
113
002–156.
777 Refused
888 Unable to Obtain
999 Not Tested
Record the second diastolic blood pressure reading if two measurements
were performed.
Diastolic blood pressure: 150
Screening Information: Blood Lipids

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

6a: Total Cholesterol, mg/dl
To specify the participant’s total cholesterol.
TotChol
3
Numeric
Right
No
116
059–702; cannot be blank.
777 Refused
888 Inadequate Blood Sample
999 Not Tested
Record the participant’s total cholesterol.
Total cholesterol: 190
(continued)

Version 6.2, May 2006

Attachment 1: Page 24 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Screening Information: Blood Lipids
6b: HDL Cholesterol, mg/dl
To specify the participant’s HDL cholesterol.
HDL
3
Numeric
Right
No
119
008–196; cannot be blank.
777 Refused
888 Inadequate Blood Sample
999 Not Tested
Record the participant’s HDL cholesterol.
HDL cholesterol: 87
Screening Information: Blood Lipids

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

6c: Fasting status for total cholesterol (8 hours)
To indicate whether the participant fasted prior to having blood drawn for
a total cholesterol reading.
TCFast
1
Numeric
Right
No
122
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
4 Blood Not Drawn, (e.g., refused, inadequate blood sample, not tested)
Indicate whether the participant fasted prior to having blood drawn for a
total cholesterol reading.
Fasted: 1
(continued)

Attachment 1: Page 25 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Screening Information: Health History
7a: Have you ever been told by a doctor, nurse or other health
professional that your blood cholesterol is high?
To determine whether the participant has been told she has high
cholesterol.
SRHC
1
Numeric
Right
No
123
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant has ever been told she has high blood
cholesterol.
Has not been told: 2

(continued)

Version 6.2, May 2006

Attachment 1: Page 26 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Screening Information: Health History
7b: Have you ever been told by a doctor, nurse or other health
professional that you have high blood pressure?
To determine whether the participant has been told she has high blood
pressure.
SRHB
1
Numeric
Right
No
124
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant has ever been told she has high blood
pressure.
Does not know whether she has been told: 3
(continued)

Attachment 1: Page 27 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Screening Information: Health History
7c: Have you ever been told by a doctor, nurse or other health
professional that you have diabetes?
To determine whether the participant has been told she has diabetes.
SRD
1
Numeric
Right
No
125
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant has ever been told she has diabetes.
Has not been told: 2

(continued)

Version 6.2, May 2006

Attachment 1: Page 28 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Medication/Tobacco Status
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

8a: Are you currently taking medication for high cholesterol?
To determine whether the participant is taking medication for high
cholesterol.
HCMeds
1
Numeric
Right
No
126
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant is currently taking medication for high
cholesterol.
Taking medication: 1
(continued)

Attachment 1: Page 29 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Medication/Tobacco Status
Item
8b: Are you currently taking medication for high blood pressure?
Purpose
To determine whether the participant is taking medication for high blood
pressure.
Name
HBPMeds
Length
1
Type
Numeric
Justification
Right
Leading Zeros
No
Beginning Position 127
Edits
Valid range; cannot be blank.
Contents
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Explanation
Indicate whether the participant is currently taking medication for high
blood pressure.
Example
Is not taking medication: 2
(continued)

Version 6.2, May 2006

Attachment 1: Page 30 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Medication/Tobacco Status
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

8c: Are you currently taking medication for diabetes?
To determine whether the participant is taking medication for diabetes.
DMeds
1
Numeric
Right
No
128
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant is currently taking medication for
diabetes.
Does not know: 3
(continued)

Attachment 1: Page 31 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Medication/Tobacco Status
Item
8d: Do you now smoke cigarettes?
Purpose
To determine whether the participant smokes cigarettes.
Name
Smoker
Length
1
Type
Numeric
Justification
Right
Leading Zeros
No
Beginning Position 129
Edits
Valid range; cannot be blank.
Contents
1 Every day
2 Some days
3 Not at all
4 Don’t Know
5 Yes (carryover from an earlier MDE version)
7 Refused
8 Not Answered
9 Not Asked
Explanation
Indicate whether the participant is now smoking cigarettes.
Example
Does not smoke cigarettes: 3

(continued)

Version 6.2, May 2006

Attachment 1: Page 32 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Additional Readings
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

9a: Glucose, mg/dl
To specify glucose for participants who were tested.
Glucose
3
Numeric
Right
No
130
37–571; cannot be blank.
777 Refused
888 Inadequate Blood Sample
999 Not Tested
Record the participant’s glucose reading if she was tested.
Glucose reading: 50
(continued)

Version 6.2, May 2006

Attachment 1: Page 33 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Additional Readings
Item
9b: Fasting status for glucose (8 hours)
Purpose
To indicate whether the participant fasted prior to having blood drawn for
a glucose reading.
Name
BGFast
Length
1
Type
Numeric
Justification
Right
Leading Zeros
No
Beginning Position 133
Edits
Valid range; cannot be blank
Contents
1 Yes
2 No
3 Don’t Know
4 Blood Not Drawn, (e.g., refused, inadequate blood sample, not tested)
Explanation
Indicate whether the participant fasted prior to having blood drawn for a
glucose reading.
Example
Fasted: 1
Screening Information: Additional Readings
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

9c: LDL Cholesterol, mg/dl
To specify LDL cholesterol for participants who were tested.
LDL
3
Numeric
Right
No
134
20–380; cannot be blank.
777 Refused
888 Inadequate Blood Sample
999 Not Tested
Record the participant’s LDL cholesterol reading if she was tested.
LDL cholesterol: 200
(continued)

Attachment 1: Page 34 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Additional Readings
Item
9d: Triglycerides, mg/dl
Purpose
To specify triglycerides for participants who were tested.
Name
Trigly
Length
4
Type
Numeric
Justification
Right
Leading Zeros
No
Beginning Position 137
Edits
13–3616; cannot be blank.
Contents
7777 Refused
8888 Inadequate Blood Sample
9999 Not Tested
Explanation
Record the participant’s triglycerides reading if she was tested.
Example
Triglycerides: 500

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

Screening Information: Additional Readings
9e: Hemoglobin A1C, %
To specify Hemoglobin A1C for participants who were tested.
HbA1C
4
Numeric
Right
No
141
2.8-16.2; cannot be blank.
7777 Refused
8888 Inadequate Blood Sample
9999 Not Tested
Record the participant’s hemoglobin A1C reading if she was tested.
Hemoglobin A1C reading: 6.5
(continued)

Attachment 1: Page 35 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Version 6.2, May 2006

10a: If average SBP>180 or average DBP>110, was participant referred
for a diagnostic exam?
To specify additional information about participants with alert blood
pressure readings.
BPRefer
1
Numeric
Right
No
145
Valid range
1 Yes
2 No
3 Don’t Know
4 Not an alert reading
blank if SBP1 and DBP1 = 777 or 888 or 999
Indicate whether a participant with alert blood pressure readings was
referred for a diagnostic examination. Two blood pressures must be
averaged and rounded to determine if a woman has an alert value
(average SBP > 180 or average DBP > 110). If second blood pressure
was not taken, then the first reading must be used to determine if a
woman has an alert value.
Was referred: 1
(continued)

Attachment 1: Page 36 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

10b: If average SBP>180 or average DBP>110, referral date for the
diagnostic exam.
To specify additional information about participants with alert blood
pressure readings.
BPReDate
8
Numeric
Right
Yes
146
Must be on or after the screening date; blank if BPRefer^=1.
MMDDCCYY Date
Record the date the participant was referred for a diagnostic examination
for alert blood pressure readings. Two blood pressures must be averaged
and rounded to determine if a woman has an alert value (average SBP >
180 or average DBP > 110). If second blood pressure was not taken, then
the first reading must be used to determine if a woman has an alert value.
Referred February 23, 2003: 02232003
(continued)

Attachment 1: Page 37 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

10c: If average SBP>180 or average DBP>110, diagnostic exam date.
To specify additional information about participants with alert blood
pressure readings.
BPDiDate
8
Numeric
Right
Yes
154
Must be on or after the referral date; blank if BPRefer^=1.
MMDDCCYY Date
Record the date of the diagnostic examination for alert blood pressure
readings. Two blood pressures must be averaged and rounded to
determine if a woman has an alert value (average SBP > 180 or average
DBP > 110). If second blood pressure was not taken, then the first
reading must be used to determine if a woman has an alert value.
Referred February 28, 2003: 02282003
(continued)

Attachment 1: Page 38 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Version 6.2, May 2006

10d: If average SBP>180 or average DBP>110, was participant
prescribed medication?
To specify additional information about participants with alert blood
pressure readings.
BPMeds
1
Numeric
Right
No
162
Valid range
1 Yes
2 No
3 Don’t Know
4 Not an alert reading
5 Already on meds
7 Refused
9 Lost-to-followup
blank if SBP1 and DBP1 = 777 or 888 or 999
Indicate whether a participant with alert blood pressure readings who
received a diagnostic examination was prescribed medications. Two
blood pressures must be averaged and rounded to determine if a woman
has an alert value (average SBP > 180 or average DBP > 110). If second
blood pressure was not taken, then the first reading must be used to
determine if a woman has an alert value.
Was not prescribed medication: 2
(continued)

Attachment 1: Page 39 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

10e: If TC>400, was participant referred for a diagnostic exam?
To specify additional information about participants with an alert total
cholesterol reading.
TCRefer
1
Numeric
Right
No
163
Valid range.
1 Yes
2 No
3 Don’t Know
4 Not an alert reading
blank if TotChol = 777 or 888 or 999
Indicate whether a participant with an alert total cholesterol reading was
referred for a diagnostic examination.
Was referred: 1

(continued)

Version 6.2, May 2006

Attachment 1: Page 40 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Version 6.2, May 2006

10f: If TC>400, referral date for the diagnostic exam.
To specify additional information about participants with an alert total
cholesterol reading.
TCReDate
8
Numeric
Right
Yes
164
Must be on or after the screening date; blank if TCRefer^=1.
MMDDCCYY Date
Record the date the participant was referred for a diagnostic examination
for alert total cholesterol.
Referred February 23, 2003: 02232003
(continued)

Attachment 1: Page 41 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Version 6.2, May 2006

10g: If TC>400, diagnostic exam date.
To specify additional information about participants with an alert total
cholesterol reading.
TCDiDate
8
Numeric
Right
Yes
172
Must be on or after the referral date; blank if TCRefer^=1.
MMDDCCYY Date
Record the date of the diagnostic examination for alert total cholesterol.
Referred February 28, 2003: 02282003
(continued)

Attachment 1: Page 42 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

10h: If TC>400, was participant prescribed medication?
To specify additional information about participants with an alert total
cholesterol reading.
TCMeds
1
Numeric
Right
No
180
Valid range
1 Yes
2 No
3 Don’t Know
4 Not an alert reading
5 Already on meds
7 Refused
9 Lost-to-followup
blank if TotChol = 777 or 888 or 999
Indicate whether a participant with an alert total cholesterol reading who
received a diagnostic examination was prescribed
Was not prescribed medication: 2
(continued)

Attachment 1: Page 43 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

10i: If BG>375, was participant referred for a diagnostic exam?
To specify additional information about participants with an alert blood
glucose reading.
BGRefer
1
Numeric
Right
No
181
Valid range
1 Yes
2 No
3 Don’t Know
4 Not an alert reading
blank if Glucose = 777 or 888 or 999
Indicate whether a participant with an alert blood glucose reading was
referred for a diagnostic examination.
Was referred: 1
(continued)

Attachment 1: Page 44 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Version 6.2, May 2006

10j: If BG>375, referral date for the diagnostic exam.
To specify additional information about participants with an alert blood
glucose reading.
BGReDate
8
Numeric
Right
Yes
182
Must be on or after the screening date; blank if BGRefer^=1.
MMDDCCYY Date
Record the date the participant was referred for a diagnostic examination
for alert blood glucose reading.
Referred February 23, 2003: 02232003
(continued)

Attachment 1: Page 45 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

10k: If BG>375, diagnostic exam date.
To specify additional information about participants with an alert blood
glucose reading.
BGDiDate
8
Numeric
Right
Yes
190
Must be on or after the referral date; blank if BGRefer^=1.
MMDDCCYY Date
Record the date of the diagnostic examination for alert blood glucose
reading.
Referred February 28, 2003: 02282003

(continued)

Version 6.2, May 2006

Attachment 1: Page 46 of 47

Part B: Standard Screening MDE Field Descriptions (continued)
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

10l: If BG>375, was participant prescribed medication?
To specify additional information about participants with an alert blood
glucose reading.
BGMeds
1
Numeric
Right
No
198
Valid range.
1 Yes
2 No
3 Don’t Know
4 Not an alert reading
5 Already on meds
7 Refused
9 Lost-to-followup
blank if Glucose = 777 or 888 or 999
Indicate whether a participant with an alert blood glucose reading who
received a diagnostic examination was prescribed medications.
Was not prescribed medication: 2

Attachment 1: Page 47 of 47

Attachment 2:
Standard Intervention MDE
Field Descriptions

Data User’s Manual
Version 6.2
May 2006

Part A: Standard Intervention MDE Field Descriptions
0. MDE Version
a. MDE version
1. Intervention Location
a. State/Tribal FIPS Code
b. Reserved
2. Record Identification
a. Unique Intervention Record ID
Number
b. Reserved
c. Disposition Status
3. Participant Information
a. Unique Participant ID Number
4. Type of Intervention Session
a. Nutrition Counseling
b. Physical Activity Counseling
c. Tobacco Counseling
d. Type of Contact
e. Setting
f. Date of Intervention Session
5. Intervention Session Completion
a. Intervention Session Completion

Version 6.2, May 2006

Name

Type

Location

MDEVer

Numeric

1–3

StFIPS
Reserve1

Character
Character

4–5
6–7

NRec

Numeric

8 – 13

Reserve2
Disp

Character
Numeric

14 – 14
15 – 15

EncodeID

Character

16 – 30

CounselN
CounselPA
CounselT
ContactType
Setting
Intervention

Numeric
Numeric
Numeric
Numeric
Numeric
Numeric

31 – 31
32 – 32
33 – 33
34 – 34
35 – 35
36 – 43

Complete

Numeric

44 – 44

Attachment 2: Page 1 of 9

Part B: Standard Intervention MDE Field Descriptions
MDE Version
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

0a: MDE version
To specify the version of the MDE that was used to construct the file.
MDEVer
3
Numeric
Right
No
1
Cannot be blank.
620 Version 6.20
Enter the version of the MDE that was used to construct the files.
MDE version 6.20: 620
(continued)

Version 6.2, May 2006

Attachment 2: Page 2 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Version 6.2, May 2006

Intervention Location
1a: State/Tribal FIPS Code
To specify the FIPS or Tribal Project code for the state, territory, or Tribe
where screening occurred.
StFIPS
2
Character
Left
Yes
4
Valid FIPS state/tribal code; cannot be blank.
04 Arizona (AZ)
06 California (CA)
09 Connecticut (CT)
17 Illinois (IL)
19 Iowa (IA)
25 Massachusetts (MA)
26 Michigan (MI)
27 Minnesota (MN)
29 Missouri (MO)
31 Nebraska (NE)
33 New Hampshire (NH; part of VT’s project)
34 New Jersey (NJ)
36 New York (NY)
37 North Carolina (NC)
38 North Dakota (ND; part of SD’s project)
46 South Dakota (SD)
50 Vermont (VT)
54 West Virginia (WV)
56 Wyoming (WY; part of SD’s project)
85 Southeast Alaska Region Health Consortium (SEARHC)
92 Southcentral Foundation (SCF)
State FIPS codes are the Federal Information Processing Standard codes
developed by the National Bureau of Standards. Tribal Project codes are
codes assigned by CDC to be used by the Tribal Projects in lieu of state and
territory FIPS.
Connecticut: 09
(continued)

Attachment 2: Page 3 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Intervention Location
1b: Reserved
Reserve1
2
Character
Left
n/a
6
None.
This space reserved for future use
Record Identification

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Version 6.2, May 2006

2a: Unique Intervention Record ID Number
To uniquely identify records within the file.
NRec
6
Numeric
Right
No
8
Cannot be blank.
The record ID number is unique and is a sequence number from 1 to the
number of records in the file.
Sequence number: 254
(continued)

Attachment 2: Page 4 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example

Record Identification
2b: Reserved
Reserve2
1
Character
Left
n/a
14
None.
This space reserved for future use
Record Identification

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Version 6.2, May 2006

2c: Disposition Status
To identify partially complete records.
Disp
1
Numeric
Right
No
15
Valid range; cannot be blank.
1 Open (additional data expected)
2 Closed (complete)
Identifies partially complete records. Refers to only intervention
variables associated with the particular intervention session captured in
the record. Only closed records (Disp=2) will be processed. Records
from the last 6 months of the reporting period only can remain open (i.e.,
all records older than 6 months must be closed regardless of data
completion).
Record closed: 2
(continued)

Attachment 2: Page 5 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation

Example

Participant Information
3a: Unique Participant ID Number
To uniquely identify a participant.
EncodeID
15
Character
Left
n/a
16
Cannot be blank.
If Social Security number is used, encode it. One simple method is to
rearrange the order of the 9 digits. The ID number is unique and constant
for each participant to track the participant over time. WISEWOMAN
uses the NBCCEDP ID number.
ID: 1234567890
Type of Intervention Session

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

4a: Nutrition Counseling
To indicate whether the participant received nutrition counseling.
CounselN
1
Numeric
Right
No
31
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
Indicate whether the participant received nutrition counseling.
Did not receive nutrition counseling: 2
(continued)

Attachment 2: Page 6 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Type of Intervention Session
4b: Physical Activity Counseling
To indicate whether the participant received physical activity counseling.
CounselPA
1
Numeric
Right
No
32
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
Indicate whether the participant received physical activity counseling.
Received physical activity counseling: 1
Type of Intervention Session

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

4c: Tobacco Counseling
To indicate whether the participant received tobacco counseling.
CounselT
1
Numeric
Right
No
33
Valid range; cannot be blank.
1 Yes
2 No
3 Don’t Know
Indicate whether the participant received tobacco counseling.
Don’t know whether the participant received tobacco counseling: 3
(continued)

Attachment 2: Page 7 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Type of Intervention Session
4d: Type of Contact
To specify the type of contact used for counseling.
ContactType
1
Numeric
Right
No
34
Valid range; cannot be blank
1 Face-to-Face
2 Phone
3 Mailing
4 Don’t Know
5 AudioTape (for use by IL only)
Record the type of contact used for counseling if counseling was
received.
Face-to-Face contact: 1
Type of Intervention Session

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

4e: Setting
To specify the setting for the counseling.
Setting
1
Numeric
Right
No
35
Valid range; can be blank if counseling was not received.
1 Individual
2 Group
3 Don’t Know
Record the type of setting used for counseling if counseling was
received.
Group counseling: 2
(continued)

Attachment 2: Page 8 of 9

Part B: Standard Intervention MDE Field Descriptions (continued)
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents
Explanation
Example
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example

Version 6.2, May 2006

Type of Intervention Session
4f: Date of Intervention Session
To specify the date of the counseling.
Intervention
8
Numeric
Right
Yes
36
Can be blank if counseling was not received.
MMDDCCYY Date
Record the date of the counseling if counseling was received.
March 31, 2003: 03312003
Intervention Session Completion
5a: Intervention Completion Indicator
To indicate whether a woman completed a core set of intervention
sessions.
Complete
1
Numeric
Right
No
44
1 interventions completed (last session in the core set)
2 interventions not completed
3 intervention beyond the core set of sessions
Set to 2 in records where the intervention has not been completed; once
the intervention is completed, set to 1 in the last record of the
intervention sessions. Set to 3 in records beyond the core set of
intervention sessions. Required core of sessions will vary by project.
Attachment 10 presents a list of project-specific completion definitions.
A woman has not completed a core set of intervention sessions: 2

Attachment 2: Page 9 of 9

Attachment 3:
Examples of Project-Specific MDEs
for the Screening MDE File

Data User’s Manual
Version 6.2
May 2006

Examples of Project-Specific MDEs
Item
Name
Length
Beginning Position
Contents

Item
Name
Length
Beginning Position
Contents

Item
Name
Length
Beginning Position
Contents

Version 6.2, May 2006

Physical Activity
11a: How many days per week do you do moderate (vigorous) physical
activity for 10 minutes or more?
PA_1
1
195
0
0 days
1
1 day
2
2 days
3
3 days
4
4 days
5
5 days
6
6 days
7
7 days
Physical Activity
11b: About how many minutes do you do these moderate (vigorous)
activities each time?
PA_2
1
196
1
0–10 minutes
2
11–20 minutes
3
21–30 minutes
4
More than 30 minutes
Physical Activity
11c: Physical activity stage of change
PA_3
1
197
1
Precontemplation
2
Contemplation
3
Preparation
4
Action
5
Maintenance
0
Not applicable
9
Unknown
(continued)

Attachment 3: Page 1 of 4

Examples of Project-Specific MDEs (continued)
Item
Name
Length
Beginning Position
Contents

Nutrition
12a: How many servings of grains do you eat per day?
Nut_1
1
198
0
None
1
1–3 servings
2
4–6 servings
3
7–8 servings
4
More than 8 servings
9
Unknown
Nutrition

Item
Name
Length
Beginning Position
Contents

12b: How many servings of whole grains do you eat per day?
Nut_2
1
199
0
None
1
1 serving
2
2 servings
3
3 servings
4
More than 3 servings
9
Unknown
Nutrition

Item
Name
Length
Beginning Position
Contents

12c: How many servings of fruits and vegetables do you eat per day?
Nut_3
1
200
0
None
1
1–4 servings
2
5–7 servings
3
8–10 servings
4
More than 10 servings
9
Unknown
(continued)

Version 6.2, May 2006

Attachment 3: Page 2 of 4

Examples of Project-Specific MDEs (continued)
Item
Name
Length
Beginning Position
Contents

Nutrition
12d: How many servings of dairy products do you eat/drink per day?
Nut_4
1
201
0
None
1
1 serving
2
2 servings
3
3 servings
4
More than 3 servings
9
Unknown
Nutrition

Item
Name
Length
Beginning Position
Contents

12e: Fruits and vegetables stage of change
Nut_5
1
202
1
Precontemplation
2
Contemplation
3
Preparation
4
Action
5
Maintenance
0
Not applicable
9
Unknown
(continued)

Version 6.2, May 2006

Attachment 3: Page 3 of 4

Examples of Project-Specific MDEs (continued)
Item
Name
Length
Beginning Position
Contents

Nutrition
12f: Low fat dairy stage of change
Nut_6
1
203
1
Precontemplation
2
Contemplation
3
Preparation
4
Action
5
Maintenance
0
Not applicable
9
Unknown
Nutrition

Item
Name
Length
Beginning Position
Contents

Version 6.2, May 2006

12g: Whole grains stage of change
Nut_7
1
204
1
Precontemplation
2
Contemplation
3
Preparation
4
Action
5
Maintenance
0
Not applicable
9
Unknown

Attachment 3: Page 4 of 4

Attachment 4:
WISEWOMAN Data Submission Form

Data User’s Manual
Version 6.2
May 2006

WISEWOMAN Data Submission Form
Project Name: ____________________________________________________________________
Date of Submission: _______________________________________________________________
Contact
Name: ____________________________________________________________________
E-mail Address: ____________________________________________________________
Telephone Number: _________________________________________________________
Screening MDEs
Period Covered: ____________________________________________________________
File Name: ________________________________________________________________
Version of MDE Used To Generate File: _________________________________________
Number of Records Submitted: ________________________________________________
Definitions of Project-Specific Codes (see Attachment 3 for examples): ________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

Version 6.2, May 2006

Attachment 4: Page 1 of 2

Intervention MDEs
Period Covered: ____________________________________________________________
File Name: ________________________________________________________________
Version of MDE Used To Generate File: _________________________________________
Number of Records Submitted: ________________________________________________

Additional Information
Number of BCCEDP women meeting all of the following criteria: _____________________
• Screened in the last 6 months of the reporting period
• Screened at WISEWOMAN sites
• Age-eligible for WISEWOMAN

Number of deaths among WISEWOMAN participants during the last 6 months of the
reporting period: ____________________________________________________________

Cost Report:

Submitted?

Yes

No

If no, please explain_______________________________________________________
Period Covered: ____________________________________________________________
File Name: ________________________________________________________________
Validation of Out-of-Range Values:

Submitted?

Yes

No

Period Covered: ____________________________________________________________
File Name: ________________________________________________________________

Additional Comments:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________

Version 6.2, May 2006

Attachment 4: Page 2 of 2

Attachment 5:
Standard Screening MDE Errors

Data User’s Manual
Version 6.2
May 2006

Error Message
00a MDE version is missing
00a MDE version is invalid
01a State FIPS Code is missing
01a State FIPS Code is invalid
01c Screening site County FIPS Code is missing
01d Screening site City is missing
01e Screening site ID is missing
01f Intervention type is missing
01f Intervention type is invalid
02a Unique Record ID is missing
02c Disposition status is missing
02c Disposition status is invalid
03a Patient ID is missing
03b, 03c Both county and zip code of residence are missing
03c Zip code of residence is invalid
03d Date of birth is missing
03n Screening Date is missing
03n Screening Date is invalid
03d Age is missing
03d Age is out of range
03f-k Race is invalid
03e Hispanic or Latino indicator is missing
03e Hispanic or Latino indicator is invalid
03l Education is missing
03l Education is invalid
04b Height not available, unit should be missing

Version 6.2, May 2006

Attachment 5: Page 1 of 4

Error Message
04a Height is missing
04b Height missing, unit should be missing
04a Height is out of range - inches
04a Height is out of range - centimeters
04b Height measurement unit is missing
04b Height measurement unit is invalid
04d Weight not available, unit should be missing
04d Weight is missing, unit should be missing
04c Weight is out of range - pounds
04c Weight is out of range - kilograms
04d Weight measurement unit is missing
04d Weight measurement unit is invalid
05a First Systolic Blood Pressure is missing
05a First Systolic Blood Pressure is out of range
05b First Diastolic Blood Pressure is missing
05b First Diastolic Blood Pressure is out of range
05c Second Systolic Blood Pressure is missing
05c Second Systolic Blood Pressure is out of range
05d Second Diastolic Blood Pressure is missing
05d Second Diastolic Blood Pressure is out of range
06a Total Cholesterol is missing
06a Total Cholesterol is out of range
06b HDL Cholesterol is missing
06b HDL Cholesterol is out of range
06c Fasting Status indicator is missing
06c Fasting Status indicator is invalid

Version 6.2, May 2006

Attachment 5: Page 2 of 4

Error Message
07a have high cholesterol response is missing
07a have high cholesterol response is invalid
07b have high blood pressure response is missing
07b have high blood pressure response is invalid
07c have diabetes response is missing
07c have diabetes response is invalid
08a high cholesterol medication response is missing
08a high cholesterol medication response is invalid
08b high blood pressure medication response is missing
08b high blood pressure medication response is invalid
08c diabetes medication response is missing
08c diabetes medication response is invalid
08d smoker response is missing
08d smoker response is invalid
09a Blood glucose missing
09a Blood glucose is out of range
09b Fasting status for blood glucose is invalid
09c LDL is missing
09c LDL is out of range
09d Triglycerides is missing
09d Triglycerides is out of range
09e Hemoglobin A1C is missing
09e Hemoglobin A1C is out range
10a. Referred & BP reading are inconsistent
10a. Referred for high BP is missing
10a. Referred for high BP is invalid

Version 6.2, May 2006

Attachment 5: Page 3 of 4

Error Message
10b. Date referred for high BP is missing
10b. Date referred for high BP is invalid
10c. Date of exam for high BP is missing
10c. Date of exam for high BP is invalid
10d. Prescribed meds for high BP is missing
10d. Prescribed meds for high BP is invalid
10e. Referred & cholesterol reading are inconsistent
10e. Referred for high TC is missing
10e. Referred for high TC is invalid
10f. Date referred for high TC is missing
10f. Date referred for high TC is invalid
10g. Date of exam for high TC is missing
10g. Date of exam for high TC is invalid
10h. Prescribed meds for high TC is missing
10h. Prescribed meds for high TC is invalid
10i. Referred & glucose reading are inconsistent
10i. Referred for high BG is missing
10i. Referred for high BG is invalid
10j. Date referred for high BG is missing
10j. Date referred for high BG is invalid
10k. Date of exam for high BG is missing
10k. Date of exam for high BG is invalid
10l. Prescribed meds for high BG is missing
10l. Prescribed meds for high BG is invalid

Version 6.2, May 2006

Attachment 5: Page 4 of 4

Attachment 6:
Standard Intervention MDE Errors

Data User’s Manual
Version 6.2
May 2006

Error Message
00a MDE version is missing
00a MDE version is invalid
01a State FIPS code missing
01a State FIPS code invalid
02a Unique Record ID is missing
02c Disposition status is missing
02c Disposition status is invalid
03a Patient ID is missing
04a Nutrition counseling value is missing
04a Nutrition counseling value is invalid
04b Physical activity counseling value is missing
04b Physical activity counseling value is invalid
04c Tobacco counseling value is missing
04c Tobacco counseling value is invalid
04d Contact Type value is missing
04d Contact Type value is invalid
04e Setting value is missing
04e Setting value is invalid
04f Intervention date is missing
5a

Intervention completion is missing

5a

Intervention completion is invalid

Version 6.2, May 2006

Attachment 6: Page 1 of 1

Attachment 7:
Validation of the Alert Follow-Up Data

Data User’s Manual
Version 6.2
May 2006

The following procedure is used to validate question 10 (alert follow-up) of the Screening MDE
file.
X Values
., 777, 888, 999
> Alert value

xRefer
.
1 (Yes)

xReDate
.
>= Visit

xDiDate
.
>= xReDate

> Alert value
> Alert value
0 < x < Alert value

2 (No)
3 (DK)
4 (NA)

.
.
.

.
.
.

xMeds
.
1 – 3, 5, 7, 9 (Yes, No, DK, Already
RX, Refused, LTF)
.
3 (DK)
4 (NA)

Q10
•
•
•

Blood pressure (BP) – Q10a – Q10d
Cholesterol (TC) – Q10e – Q10h
Blood glucose (BG) – Q10i – Q10l

X is BP, TC, or BG
xRefer and xMeds
1 = Yes
2 = No
3 = Don’t know
4 = Not an alert value
Additional xMeds Codes:
5 = Already on meds
7 = Refused
9 = Lost-to-followup

Version 6.2, May 2006

Attachment 7: Page 1 of 1

Attachment 8:
Sample Baseline and 1-Year Change
MDE Charts:
Data from All Projects Combined

Data User’s Manual
Version 6.2
May 2006

10-Year Risk of Coronary Heart Disease
Baseline Data for Participants in All Projects Who Were Screened for the First Time Between 01/01/2005 and 06/30/2005

Method

Average
Age

N

Lower
Upper
Number
95%
95%
with
Average Confidence Confidence Risk >=
Risk
Limit
Limit
20%

Percent
with
Risk
>=
20%

ATP III, 10 year Risk of CHD

49 5787

5.60%

5.36%

5.84%

672

11.61%

Anderson, 10 year Risk of CHD

49 5859

5.69%

5.55%

5.82%

156

2.66%

Coronary heart disease (CHD) is defined as angina pectoris, recognized and unrecognized myocardial infarction, coronary insufficiency (unstable angina), and CHD death.
Source: Grundy SM, Pasternak R, Greenland P, Smith S, Fuster V. "Assessment of Cardiovascular Risk by Use of Multiple-Risk-Factor Assessment Equations: A Statement for Healthcare
Professionals from the American Heart Association and the American College of Cardiology." Circulation, 1999; 100:1481-1492.
Anderson K, Wilson P, Odell P, Kannel W. "An Updated Coronary Risk Profile" Circulation, January, 1991, 83(1).
ATP III and Anderson Guidelines include assessment of Risk based on Age, Total and HDL Cholesterol, Systolic Blood Pressure, Smoking Status, and Diabetes Status.
ATP III considers treated and untreated systolic blood pressure.
01/09/2006

1

Mean Readings for WISEWOMAN Participants
Baseline Data for Participants in All Projects Who Were Screened for the First Time Between 01/01/2005 and 06/30/2005

Measurement

Lower 95% Upper 95%
Baseline Baseline Confidence Confidence Number
Percent
N
Mean
Limit
Limit
Abnormal Abnormal Abnormal Value

Total Cholesterol (mg/dl)

6154

205

204

206

1122

18.2 TotChol>=240

HDL (mg/dl)

6090

53.5

53.1

53.9

1023

16.8 0<=HDL<40

Systolic Blood Pressure (mm Hg)

6115

124

124

125

1074

17.6 SBPAvg>=140

Diastolic Blood Pressure (mm Hg)

6115

77.6

77.3

77.8

837

13.7 DBPAvg>=90

Body Mass Index

5920

30.4

30.2

30.6

4380

74.0 BMI>=25

LDL (mg/dl)

4069

123

122

124

631

15.5 LDL>=160

Blood Glucose (mg/dl)

4036

102

101

103

265

Triglycerides (mg/dl)

3975

144

141

147

751

01/09/2006

6.6 (Glucose>=126 and BGFast=1) or (Glucose>=200)
18.9 Trigly>=200

21

10-Year Risk of Coronary Heart Disease
Participants in All Projects Screened Between January 1, 2000 and June 30, 2005

Method

Source

Average
Age

N

Number
with
Average Risk >=
Risk
20%

Percent
with
Risk
>=
20%

Anderson, 10 year Risk of CHD Baseline

51 8043

5.78%

166

2.06%

Year 1

51 8043

5.61%

150

1.86%

Baseline

51 8043

3.43%

94

1.17%

Year 1

51 8043

3.27%

80

0.99%

Jackson, 5 year Risk of CVD

Coronary heart disease (CHD) is defined as angina pectoris, recognized and unrecognized myocardial infarction, coronary insufficiency (unstable angina), and CHD death.
Cardiovascular disease (CVD) is defined as CHD plus stroke, peripheral vascular disease, and heart failure.
Source: Grundy SM, Pasternak R, Greenland P, Smith S, Fuster V. "Assessment of Cardiovascular Risk by Use of Multiple-Risk-Factor Assessment Equations: A Statement for Healthcare
Professionals from the American Heart Association and the American College of Cardiology." Circulation, 1999; 100:1481-1492.
Jackson and Anderson Guidelines include assessment of Risk based on Age, Total and HDL Cholesterol, Systolic Blood Pressure, Smoking Status, and Diabetes Status.
Jackson also considers diastolic blood pressure.
Source: Anderson K, Wilson P, Odell P, Kannel W. "An Updated Coronary Risk Profile" Circulation, January, 1991, 83(1). and Jackson R. Updated New Zealand cardiovascular disease
Risk-benefit prediction guide. BMJ 2000;320(7236):709-710.
01/09/2006

2

Mean Readings for WISEWOMAN Participants
Participants in All Projects Screened Between January 1, 2000 and June 30, 2005
Baseline Baseline Year 1 Year 1
Year 1
N
Mean
N
Mean % Change

Measurement
Total Cholesterol (mg/dl)

9021

212

9021

207

-2.21

HDL (mg/dl)

8824

56.7

8824

55.9

-1.48

Systolic Blood Pressure (mm Hg)

9043

126

9043

125

-0.93

Diastolic Blood Pressure (mm Hg)

9039

77.9

9039

77.0

-1.09

Body Mass Index

8678

30.2

8678

30.2

0.02

LDL (mg/dl)

4908

126

4908

124

-1.37

Blood Glucose (mg/dl)

3273

96.4

3273

97.3

0.91

Triglycerides (mg/dl)

5012

147

5012

139

-5.70

556

107

556

104

-2.76

BG among Women with Pre-diabetes at Baseline

Blood glucose is assessed for women who are fasting at baseline and followup.
Pre-diabetes is defined as fasting blood glucose of 100-125.9 mg/dl and 'NO' to the questions of diabetes history and medication.
01/09/2006

9

Attachment 9:
Validation of Out-of-Range Values

Data User’s Manual
Version 6.2
May 2006

Validation of Out-of-Range Values:
Fill out the fields below for each out-of-range value that has been validated by your project staff:
STFIPS

ENCODEID

VISIT

TEST

Tests with Possible Out-of-Range Values
Height
Weight
First systolic blood pressure
First diastolic blood pressure
Second systolic blood pressure
Second diastolic blood pressure
Total cholesterol
HDL
LDL
Glucose
Triglycerides
Hemoglobin A1C

Version 6.2, May 2006

VALUE

Test
Height
Weight
SBP1
DBP1
SBP2
DBP2
TotChol
HDL
LDL
Glucose
Trigly
HbA1C

Attachment 9: Page 1 of 1

Attachment 10:
Project-Specific Definitions of
Intervention Completion

Data User’s Manual
Version 6.2
May 2006

Definitions of Complete Interventions:
Standard Projects:
CT
MA

SD
SEARHC
VT

3 face-to-face individual or group sessions
3 sessions
Prior to May 31, 2005
abnormal BP or TC: 5 sessions
normal BP or TC, smokers: 3 sessions
normal BP or TC, nonsmokers: 1 session
After May 31, 2005
3 sessions
3 individual face-to-face or phone (a combination) OR
3 group face-to-face
2 individual face-to face sessions and 3 phone calls
4 group face-to-face OR
6 phone calls
abnormal or history of BP, TC, or BMI, BMI ≥ 30 or smoking: 2 sessions (any
type, any setting)
Normal values: 1 session (any type, any setting)
4 individual or group face-to-face or phone sessions
2 individual face-to-face sessions
3 individual face-to-face or phone sessions

Research Projects:
CA
IA
IL
NC Vanguard Site
SCF
WV

3 face-to-face individual sessions
12 face-to-face group sessions
12 face-to-face group sessions
1 individual face-to-face session and 3 individual phone calls
6 face-to-face group sessions
1 face-to-face individual session and 6 mailings

MI

MO
MN
NE

NC

Version 6.2, May 2006

Attachment 10: Page 1 of 1

Attachment 11:
New/Revised Minimum Data Elements for
the April 2008 and April 2009 MDE
Submissions

Data User’s Manual
Version 6.2
May 2006

Summary of the New/Revised MDEs

Change
Part A: Deleted MDEs
Diagnostic exam referral status

Referral dates for diagnostic
exams
Part B: Revised MDEs
Diagnostic exam dates

Prescription questions

Medication questions

Total cholesterol fasting
Part C: New MDEs
Work-up status
Enrollment status
Part D: Standardized MDEs
Nutrition questions
Physical activity questions

Current MDE

Date Change Must
Begin*

Date of MDE
Submission that
Must Include
Change

10a – BPRefer
10e – TCRefer
10i – BGRefer
10b – BPReDate
10f – TCReDate
10j – BGReDate

July 1, 2007

April 15, 2008

July 1, 2007

April 15, 2008

10c – BPDiDate
10g – TCDiDate
10k – BGDiDate
10d – BPMeds
10h – TCMeds
10l – BGMeds
08a – HCMeds
08b – HBPMeds
08c – DMeds
06c – TCFast

July 1, 2007

April 15, 2008

July 1, 2007

April 15, 2008

July 1, 2007

April 15, 2008

July 1, 2008

April 15, 2009

July 1, 2007
No later than July 1, 2007

April 15, 2008
April 15, 2008

No later than July 1, 2008
No later than July 1, 2008

April 15, 2009
April 15, 2009

* "No later" indicates that projects can start collecting and reporting data to RTI prior to the specified date.

Version 6.2, May 2006

Attachment 11: Page 1 of 13

Part A: Deleted MDEs
Item
Purpose
Name
Item
Purpose
Name
Item
Purpose
Name
Item
Purpose
Name
Item
Purpose
Name

Screening Information: Alert Values
10a: If average SBP>180 or DBP>110, was participant referred for a
diagnostic exam?
DELETED MDE
To specify additional information about participants
7/1/2007
with alert blood pressure readings.
BPRefer
Screening Information: Alert Values
10b: If average SBP>180 or DBP>110, referral date for the diagnostic
exam.
To specify additional information about participants with DELETED MDE
7/1/2007
alert blood pressure readings.
BPReDate
Screening Information: Alert Values
10e: If TC>400, was participant referred for a diagnostic exam?
To specify additional information about participants
DELETED MDE
with an alert total cholesterol reading.
7/1/2007
TCRefer
Screening Information: Alert Values
10f: If TC>400, referral date for the diagnostic exam.
To specify additional information about participants
with an alert total cholesterol reading.
TCReDate
Screening Information: Alert Values

DELETED MDE
7/1/2007

10i: If BG>375, was participant referred for a diagnostic exam?
To specify additional information about participants with
DELETED MDE
an alert blood glucose reading.
7/1/2007
BGRefer
Screening Information: Alert Values

Item
Purpose
Name

Version 6.2, May 2006

10j: If BG>375, referral date for the diagnostic exam.
To specify additional information about participants
with an alert blood glucose reading.
BGReDate

DELETED MDE
7/1/2007

Attachment 11: Page 2 of 13

Part B: Revised MDEs
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Version 6.2, May 2006

Screening Information: Medication Status
8a: Are you currently taking medication for high cholesterol?
To determine whether the participant is taking medication for high
cholesterol.
REVISED MDE
HCMeds
7/1/2007
1
Numeric
Right
No
126
Valid range; cannot be blank.
1 Yes, as prescribed
2 Yes, but not today
3 No
4 Don’t know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant is currently taking medication for high
cholesterol.
Taking medication as prescribed: 1
Screening Information: Medication Status
8b: Are you currently taking medication for high blood pressure?
To determine whether the participant is taking medication for high blood
pressure.
HBPMeds
REVISED MDE
1
7/1/2007
Numeric
Right
No
127
Valid range; cannot be blank.
1 Yes, as prescribed
2 Yes, but not today
3 No
4 Don’t know

Attachment 11: Page 3 of 13

Explanation
Example

7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant is currently taking medication for high
blood pressure.
Is taking medication but not today: 2
Screening Information: Medication Status

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

8c: Are you currently taking medication for diabetes?
To determine whether the participant is taking medication for diabetes.
DMeds
1
REVISED MDE
Numeric
7/1/2007
Right
No
128
Valid range; cannot be blank.
1 Yes, as prescribed
2 Yes, but not today
3 No
4 Don’t know
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant is currently taking medication for
diabetes.
Does not take medication: 3
Screening Information: Alert Values

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position

Version 6.2, May 2006

10c: If average SBP>180 or DBP>110, what type of treatment was
prescribed?
To specify additional information about participants with alert blood
pressure readings.
BPMeds
1
REVISED MDE
Numeric
7/1/2007
Right
No
162

Attachment 11: Page 4 of 13

Edits
Contents

Explanation

Example

Valid range
1 Medication
2 Therapeutic Lifestyle Changes (TLC) – this is NOT the same as the
lifestyle intervention offered to WISEWOMAN participants
3 Both Medication and TLC
REVISED MDE
4 Nothing Prescribed
7/1/2007
5 Not an alert reading
6 Already on meds
7 Refused
9 Lost-to-followup
blank if SBP1 and DBP1 = 777 or 888 or 999
Indicate the type of treatment prescribed to a participant with alert blood
pressure readings who received a diagnostic examination. Two blood
pressures must be averaged and rounded to determine if a woman has an
alert value (average SBP>180 or average DBP>110).
Was prescribed medication: 1
Screening Information: Alert Values

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Version 6.2, May 2006

10f: If TC>400, what type of treatment was prescribed?
To specify additional information about participants with an alert total
cholesterol reading.
TCMeds
REVISED MDE
1
7/1/2007
Numeric
Right
No
180
Valid range
1 Medication
2 Therapeutic Lifestyle Changes (TLC) - this is NOT the same as the
lifestyle intervention offered to WISEWOMAN participants
3 Both Medication and TLC
4 Nothing Prescribed
5 Not an alert reading
6 Already on meds
7 Refused
9 Lost-to-followup
blank if SBP1 and DBP1 = 777 or 888 or 999
Indicate the type of treatment prescribed to a participant with alert total

Attachment 11: Page 5 of 13

Example

cholesterol who received a diagnostic examination.
Was prescribed TLC: 2
Screening Information: Alert Values

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

10i: If BG>375, what type of treatment was prescribed?
To specify additional information about participants with an alert blood
glucose reading.
BGMeds
REVISED MDE
1
Numeric
7/1/2007
Right
No
198
Valid range.
1 Medication
2 Therapeutic Lifestyle Changes (TLC) - this is NOT the same as the
lifestyle intervention offered to WISEWOMAN participants
3 Both Medication and TLC
4 Nothing Prescribed
5 Not an alert reading
6 Already on meds
7 Refused
9 Lost-to-followup
blank if SBP1 and DBP1 = 777 or 888 or 999
Indicate the type of treatment prescribed to a participant with alert blood
glucose who received a diagnostic examination.
Was not prescribed anything: 4
Fasting Status for Cholesterol Tests

Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits

Version 6.2, May 2006

6c: Fasting status for cholesterol (9-12 hrs)
To indicate whether the participant fasted for a minimum of 9 hours
prior to having blood drawn for a total cholesterol reading.
TCFast
1
REVISED MDE
Numeric
7/1/2008
Right
No
122
Valid range; cannot be blank.

Attachment 11: Page 6 of 13

Contents

Explanation
Example

Version 6.2, May 2006

1 Yes
2 No
3 Don’t Know
4 Blood Not Drawn
5 Fasted for 8 hours only (carryover from v. 6.2)
7 Refused
8 Not Answered
9 Not Asked
Indicate whether the participant fasted for a minimum of 9 hours prior
to having blood drawn for a total cholesterol.
Fasted for a minimum of 9 hrs: 1

Attachment 11: Page 7 of 13

Part C: New MDEs
Screening Information: Alert Values
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation

Example
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Version 6.2, May 2006

10a: If average SBP>180 or DBP>110, what is the status of the work-up?
To specify the status of the work-up for a woman with alert blood
pressure readings.
NEW MDE
BPAlert
7/1/2007
1
Numeric
Right
No
TBD
Valid range
1 Work-up Pending
2 Work-up Complete
3 Work-up Not Medically Indicated, client being treated
5 Not an alert reading
7 Work-up Refused
9 Work-up Not Completed, client lost to followup
blank if SBP1 and DBP1 = 777 or 888 or 999
Indicate the status of the work-up for women with alert blood pressure.
Two blood pressures must be averaged and rounded to determine if a
woman has an alert value (average SBP>180 or average DBP>110).
Work-up is pending: 1
Screening Information: Alert Values
10d: If TC>400, what is the status of the work-up?
To specify the status of the work-up for a woman with alert total
cholesterol
TCAlert
1
NEW MDE
Numeric
7/1/2007
Right
No
TBD
Valid range
1 Work-up Pending
2 Work-up Complete
3 Work-up Not Medically Indicated, client being treated

Attachment 11: Page 8 of 13

Explanation
Example
Item
Purpose
Name
Length
Type
Justification
Leading Zeros
Beginning Position
Edits
Contents

Explanation
Example

Version 6.2, May 2006

5 Not an alert reading
7 Work-up Refused
9 Work-up Not Completed, client lost to followup
blank if TC = 777 or 888 or 999
Indicate the status of the work-up for women with alert total cholesterol.
Work-up has been completed: 2
Screening Information: Alert Values
10g: If average BG>375, what is the status of the work-up?
To specify the status of the work-up for a woman with alert blood
glucose.
BGAlert
NEW MDE
1
7/1/2007
Numeric
Right
No
TBD
Valid range
1 Work-up Pending
2 Work-up Complete
3 Work-up Not Medically Indicated, client being treated
5 Not an alert reading
7 Work-up Refused
9 Work-up Not Completed, client lost to followup
blank if Glucose = 777 or 888 or 999
Indicate the status of the work-up for women with alert blood glucose.
Work-up refused: 7
Enrollment Status
Projects will be required to collect data on enrollment status of program
participants:
1.
Patient obtained insurance (includes BCCP treatment program)
2.
Patient moved (known to move out of area/sate)
3.
Patient is age ineligible
NEW MDE
4.
Patient became income ineligible
5.
Patient is lost to follow-up (cannot be located)
7/1/2007
6.
Patient is deceased
7.
Patient declined re-enrollment in program
This data will be submitted to RTI in separate file (and not as part of the
screening MDE file). Specific details on the required data elements and
file layout will be provided by October 2006. This information will be

Attachment 11: Page 9 of 13

used to explain why WISEWOMAN participants did not complete the
first annual screening visit. This information will also enhance the
accuracy of the rescreening rates.

Version 6.2, May 2006

Attachment 11: Page 10 of 13

Part D: Standardized MDEs
Item

Purpose
Name
Length
Type
Justification
Leading Zeroes
Beginning Position
Edits
Contents

Explanation
Example
Item

Physical Activity
1a: In a usual week, how many days per week do you do moderate
physical activity for at least 10 minutes at a time, such as brisk walking,
bicycling, vacuuming, gardening, or anything else that causes some
increase in breathing or heart rate?
To measure levels of physical activity.
PA_1
1
Numeric
STANDARDIZED MDE
Right
7/1/2008
No
TBD
Valid range; Cannot be blank.
0
0 days
1
1 day
2
2 days
3
3 days
4
4 days
5
5 days
6
6 days
7
7 days
8
Don’t know
9
Refused/Not Answered/Not Asked
Enter the numbers of days a participants reports exercising for at least 10
minutes.
Exercising 2 days/week: 2
Physical Activity
1b: On days when you do moderate activities for at least 10 minutes at a time,
on average, how much total time per day do you spend doing these activities
(hours and minutes)?

Purpose
Name
Length
Type
Justification
Leading Zeroes
Beginning Position
Edits

Version 6.2, May 2006

To measure levels of physical activity.
PA_2
4
STANDARDIZED
Character
7/1/2008
Right
Yes
TBD
0010-2400 hours and minutes; Cannot be blank.

MDE

Attachment 11: Page 11 of 13

Contents

Explanation
Example
Item

HHMM Hours and Minutes
7777
If PA_1=0 or 8 or 9
8888
Don’t know
9999
Refused/Not Answered/Not Asked
Enter the numbers of hours and minutes a participant reports exercising
per day
Exercising 2 hours per day: 0200
Nutrition
2a: How many servings of fruit did you eat yesterday? This would include
fresh fruit, canned fruit, dried and frozen fruit but NOT fruit juice. A serving is
whatever you think of as a normal portion size for yourself.

Purpose
Name
Length
Type
Justification
Leading Zeroes
Beginning Position
Edits
Contents:
Explanation
Example

To assess intake of fruits.
NU_1
1
Numeric
Right
STANDARDIZED MDE
No
7/1/2008
TBD
0-6 Cannot be blank.
8
Don’t know
9
Refused/Not Answered/Not Asked
Enter the number of fruit servings a participant reported eating yesterday.
Ate 2 servings yesterday: 2
Nutrition

Item

2b: How many servings of 100% fruit juice did you drink yesterday? – Do
NOT include fruit drinks like Kool-Aid or lemonade, cranberry juice cocktail,
Hi-C, Tang, Tampico, Sunny Delight, or Twister.

Purpose
Name
Length
Type
Justification
Leading Zeroes
Beginning Position
Edits
Contents:

To assess intake of fruit juice.
NU_2
STANDARDIZED MDE
1
7/1/2008
Numeric
Right
No
TBD
0-6; Cannot be blank.
8
Don’t know
9
Refused/Not Answered/Not Asked
Enter the number of fruit juice servings a participant reported drinking
yesterday.
Drank 3 servings yesterday: 3

Explanation
Example

Version 6.2, May 2006

Attachment 11: Page 12 of 13

Nutrition
Item

2c. How many servings of vegetables did you eat yesterday? This would
include ALL forms of vegetables, such as fresh, canned, frozen and dried, as
well as any vegetable juices, soups and stews made with vegetables. It ALSO
includes potatoes, vegetable salads and salsa.

Purpose
Name
Length
Type
Justification
Leading Zeroes
Beginning Position
Edits
Contents:

To assess intake of vegetables.
NU_3
STANDARDIZED
1
7/1/2008
Numeric
Right
No
TBD
0-6; Cannot be blank.
8
Don’t know
9
Refused/Not Answered/Not Asked
Enter the number of vegetable servings a participant reported eating
yesterday.
Ate 4 servings yesterday: 4

Explanation
Example

Version 6.2, May 2006

MDE

Attachment 11: Page 13 of 13