NCVS-554 National Crime Victimization Survey 554

NCVS-554

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U.S.
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(11-1-2005)

NATIONAL
CRIME
VICTIMIZATION
SURVEY

U.S. Department
of Commerce
Economics and Statistics
Administration

FIELD
REPRESENTATIVE’S
INFORMATION CARD
BOOKLET
2006

USCENSUSBUREAU

(Cut along broken lines)

U.S. CENSUS
BUREAU

PRIVACY ACT INFORMATION
"The U.S. Census Bureau is conducting the National Crime Victimization Survey for the Bureau of Justice
Statistics of the United States Department of Justice under the authority of Title 13, United States Code,
Section 8. Section 9 of this law requires us to keep all information about you and your household strictly
confidential. The survey’s purpose is to provide information on the kinds and amount of crime committed
against households and individuals throughout the country. All survey information will be used for statistical
purposes only. Also, Title 42, Section 3732, United States Code, authorizes the Bureau of Justice
Statistics, Department of Justice, to collect information using this survey. Title 42, Sections 3789g and
3735, United States Code, also requires us to keep all information about you and your household strictly
confidential.
Participation in this survey is voluntary and there are no penalties for refusing to answer any questions.
However, your cooperation is extremely important to help ensure the completeness and accuracy of this
much needed information."

COMMON QUESTIONS AND SUGGESTED ANSWERS
What is this survey all about?
This survey, called the National Crime Victimization Survey, collects data measuring the kinds and amount
of crime involving persons 12 years of age and older. Periodically, the survey includes such additional
topics as crime in schools, hate crime, contacts with law enforcement, and crime in the workplace.
How was I selected for this survey?
Actually, we selected your living quarters, not you personally for this survey. We scientifically selected
approximately 54,000 addresses across the country to represent the entire population. At each selected
address, we interview household members age 12 and older. If your household should move away while
your address is still in the survey, we would interview the new family that moves in.
Information about your participation
We are conducting this survey under the authority of Title 13, United States Code, Section 8. Section 9 of
this law requires us to keep all information about you and your household strictly confidential. We may use
this information only for statistical purposes. Also, Title 42, Section 3732, United States Code, authorizes
the Bureau of Justice Statistics, Department of Justice, to collect information using this survey. Title 42,
Sections 3789g and 3735, United States code also requires us to keep all information about you and
your household strictly confidential.
I thought that the U.S. Census Bureau operated only every 10 years, when they counted
people. What is the U.S. Census Bureau doing now?
In addition to the decennial census, which is conducted every 10 years, the U.S. Census Bureau collects
many different kinds of statistics. We conduct other censuses required by law on a regular basis, including
the censuses of business and manufacturers and the census of state and local governments. Additionally,
we collect data on a monthly basis to provide current information on such topics as labor force
participation, retail and wholesale trade, various manufacturing activities, and trade statistics, as well as
yearly surveys of business, manufacturing and governments, family income, and education.

NCVS-554 (11-1-2005)

Page 2

SUGGESTED INTRODUCTION FOR PERSONAL VISIT INTERVIEWS
"I’m (Your name) from the U.S. Census Bureau. Here is my identification. (Show ID card.)
The Bureau is conducting a survey here and throughout the Nation to determine how
often people are victims of crimes. Did you receive our letter?"
When you are not sure if the person who greets you at the door is at least 18 years of age, ask: "I
need to talk to someone who is at least 18 years of age and knowledgeable about
this household. Would that be you?"

PRIVACY ACT
COMMON
QUESTIONS
(Left)
SUGGESTED
INTRODUCTIONS
AND
LISTING
REMINDERS
(Right)

SUGGESTED INTRODUCTION FOR TELEPHONE INTERVIEWS
"I’m (Your name) from the U.S. Census Bureau. (verify address) The Bureau is
conducting a survey here and throughout the Nation to determine how often people
are victims of crimes. We contacted your household for this survey several months
ago. I would like to talk to someone in the household who is at least 18 years of age
and knowledgeable about this household? Would that be you?"

LISTING REMINDERS
PERMIT SEGMENTS
●

List by observation. Enter a dash (–) in column (2) for single units or enter the appropriate unit
designations in column (2) for multi-units.

●

Introduce yourself to a household member at a single-unit address or a knowledgeable person at a
multi-unit address and verify that you have listed all units that use the basic address. Make
corrections as necessary.

EXAMPLES FOR VERIFYING THE LISTING
"What is your exact address? (Check that address given matches the address printed on the listing
sheet.) I have listed one unit at (Read basic address). Are there other living quarters – either
occupied or vacant – at this address?"
MULTI-UNIT ADDRESS (Permit segments only) – Verify the listing with a building
superintendent, manager, rental agent, or other knowledgeable person, such as a long-time
resident by saying:
"What is your exact address? (Check that address given matches the address on the listing sheet.)
I have listed apartments _____through ______ at (Read basic address). Have I listed any units
that are not used as living quarters? (PAUSE) Have I missed any living quarters – either occupied
or vacant – which use the basic address (Read basic address)?"
●

Explain in the "Footnotes" section any differences between number of units expected and
number of units found.

●

Complete the "Multi-units" section, if applicable.

●

Complete the "Listed and Updated" section.

MULTI-UNIT ADDRESS (Unit segments only)

●

▼

The expected number of units is between 2 and 4,

▼

Locate the unit designation for the the current NCVS sample and conduct the interview. Take
additional action only if:

There are missing and/or duplicate unit designations to resolve, or

▼

●

You cannot find the current sample unit(s).

Refer to Form 11–8, Volume I, of the Listing and Coverage Manual: A Survival Guide for the
Field Representative, for specific instructions for these three situations.

NCVS-554 (11-1-2005)

Page 3

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SINGLE UNIT ADDRESS – Verify the listing with a household member by asking:

SUMMARY TABLE FOR DETERMINING WHO IS TO BE
INCLUDED AS A MEMBER OF THE HOUSEHOLD
(Control Card Item 13c)
A. PERSONS STAYING IN SAMPLE UNIT AT TIME OF INTERVIEW
Any person in unit, including members of family, lodgers, servants,
visitors, etc.
1. Ordinarily stay here all the time (sleep here)
2. Here temporarily – no living quarters held for persons elsewhere
3. Here temporarily – living quarters held for persons elsewhere
In Armed Forces
1. Stationed in this locality, usually sleep here
2. Temporarily here on leave – stationed elsewhere
Students
1. Living here attending school
2. Here on short holiday, usually live at school
3. Here on summer vacation from school

Include as
member of
household
Yes
Yes
No
Yes
No
Yes
No
Yes

B. ABSENT PERSONS WHO USUALLY LIVE HERE
Inmates of specified institutions – Absent because inmate in a
specified institution, regardless of whether or not living quarters
held for person here
Persons temporarily absent on vacation, in general hospital, etc.
(including veterans’ facilities that are general hospitals) – Living
quarters held here for person
Absent in connection with job
1. Living quarters held here for person – temporarily absent "while on
the road" in connection with a job (e.g., traveling salespersons,
railroad personnel, bus driver)
2. Living quarters held here and elsewhere for person but comes
less often (e.g., construction engineers)
3. Living quarters held here at home for unmarried college student
away from home during summer school vacation

No

Yes

Yes
No
Yes

In Armed Forces – Were members of this household at time of induction
but currently stationed elsewhere

No

Students – Living away while attending school

No

Seamen – Living quarters held here for person

Yes

C. EXCEPTIONS AND DOUBTFUL CASES
Person with two concurrent residences
1. Regularly sleep greater part of week in another locality
2. Regularly sleep greater part of week here
Citizens of foreign countries temporarily in the United States
1. Living on premises of an Embassy, Ministry, Legation,
Chancellery, or Consulate
2. Not living on premises of an Embassy, Ministry, etc. –
a. If living and studying here and no usual place of
residence elsewhere in the United States
b. If living and working here and no usual place of
residence elsewhere in the United States
c. If merely visiting or traveling in the United States
Student nurses living at school

NCVS-554 (11-1-2005)

No
Yes

No

Yes
Yes
No
No

Page 4

AGE VERIFICATION CHART
(Control Card Item 17)
(Do not use this chart after January 1, 2007)
INSTRUCTIONS
In using this chart, determine age as follows: Locate the birth year of the person on the chart. If the person has not
had a birthday as of the last day of the month prior to the interview month, the correct age will be shown
in the "No" column. If the person has had a birthday, the correct age will be in the "Yes" column.
Birthday in 2006?
No

AGE

Year of birth

Yes

Birthday in 2006?
No

AGE

Yes

1914
1915
1916
1917
1918

91
90
89
88
87

92
91
90
89
88

1960
1961
1962
1963
1964

45
44
43
42
41

46
45
44
43
42

1919
1920
1921
1922
1923

86
85
84
83
82

87
86
85
84
83

1965
1966
1967
1968
1969

40
39
38
37
36

41
40
39
38
37

1924
1925
1926
1927
1928

81
80
79
78
77

82
81
80
79
78

1970
1971
1972
1973
1974

35
34
33
32
31

36
35
34
33
32

1929
1930
1931
1932
1933

76
75
74
73
72

77
76
75
74
73

1975
1976
1977
1978
1979

30
29
28
27
26

31
30
29
28
27

1934
1935
1936
1937
1938

71
70
69
68
67

72
71
70
69
68

1980
1981
1982
1983
1984

25
24
23
22
21

26
25
24
23
22

1939
1940
1941
1942
1943

66
65
64
63
62

67
66
65
64
63

1985
1986
1987
1988
1989

20
19
18
17
16

21
20
19
18
17

1944
1945
1946
1947
1948

61
60
59
58
57

62
61
60
59
58

1990
1991
1992
1993
1994

15
14
13
12
11

16
15
14
13
12

1949
1950
1951
1952
1953

56
55
54
53
52

57
56
55
54
53

1995
1996
1997
1998
1999

10
09
08
07
06

11
10
09
08
07

1954
1955
1956
1957
1958
1959

51
50
49
48
47
46

52
51
50
49
48
47

2000
2001
2002
2003
2004
2005
2006

05
04
03
02
01
00
NA

06
05
04
03
02
01
00

NCVS-554 (11-1-2005)

Page 5

AGE CHART
(Right)

(Cut along broken line)

Year of birth

HOUSEHOLD
MEMBERS
(Left)

HISPANIC ORIGIN
(Control Card Item 23)

Is anyone living here Spanish,
Hispanic, or Latino? Include
people of the following origins –
Mexican
Mexican-American
Chicano
Puerto Rican
Cuban
Cuban-American
Central or South American
(Spanish Countries)
Other Spanish origin

NCVS-554 (11-1-2005)

Page 6

RACE
(Control Card Item 24)

Please choose one or more
races that each person in
this household considers
him/herself to be.
White

HISPANIC
ORIGIN
(Left)
RACE
(Right)

Black or African American
American Indian or Alaska Native
Asian (Japanese, Chinese, Filipino,
Korean, Asian Indian, Vietnamese, or
other Asian)

(Cut along broken line)

Native Hawaiian or other Pacific
Islander

NCVS-554 (11-1-2005)

Page 7

TABLE OF EDUCATION CODES
(Control Card Item 21)
Grade or year

Code

00

Never attended, preschool, kindergarten
Elementary

01

First Grade

02

Second Grade

03

Third Grade

04

Fourth Grade

05

Fifth Grade

06

Sixth Grade

07

Seventh Grade

08

Eighth Grade

High School
09

Ninth Grade (Freshman)

10

Tenth Grade (Sophomore)

11

Eleventh Grade (Junior)

27

Twelfth Grade (Senior) – NO DIPLOMA

28

Twelfth Grade (Senior) – High School Graduate – DIPLOMA or
the equivalent

College (Academic)
40

Some college – NO DEGREE

41

Associate’s degree

42

Bachelor’s degree (ex: BA, AB, BS)

43

Master’s degree (ex: MA, MS, Meng, MSW, MBA)

44

Professional School degree (ex: MD, DDS, DVM, LLB, JD)

45

Doctorate degree (ex: PhD, EdD)

NCVS-554 (11-1-2005)

Page 8

EMPLOYMENT
(NCVS-1 Item 48a)

Which of the following best describes your job?
Medical Profession – As a –
1
2
3
4

Physician
Nurse
Technician
Other – Specify

Mental Health Services Field – Are your duties –
5
6
7

Professional (Social worker/psychiatrist)
Custodial care
Other – Specify

EDUCATION
CODE TABLE
(Left)
EMPLOYMENT
(Right)

Teaching Profession – Were you employed in a –
8
9
10
11
12
13
14
15

Preschool
Elementary
Junior high or middle school
High school
College or university
Technical or industrial school
Special education facility
Other – Specify

16
17
18
19

Law enforcement officer
Prison or jail guard
Security guard
Other – Specify

Retail Sales – Were you employed as a –
20
21
22
23

Convenience or liquor store clerk
Gas station attendant
Bartender
Other – Specify

Transportation Field – Were you employed as a –
24
25
26

Bus driver
Taxi cab driver
Other – Specify

OR
27

Something else –Specify

NCVS-554 (11-1-2005)

Page 9

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Law Enforcement or Security Field – Were you employed as a –

CHECKLIST FOR DETERMINING REFERENCE
PERIOD FOR INTERVIEWING
Refer to...

Question

Action

SECTION A: BEGINNING DATE OF THE REFERENCE PERIOD FOR HOUSEHOLD RESPONDENT
1 . Was the household interviewed last
interview period? That is, 6 months ago?

2. Is the household respondent this
interview period the same as the
household respondent last interview
period (6 months ago)?

CC item 30

If YES, go to question 2.
If NO, use the first day of the month 6 months
prior to this interview month as the beginning
date of the reference period for all persons in
the household.

CC item 30(c)

Line number entered in item 30(c) is same as
line number of current household respondent:
If YES or BLANK, go to question 3.
If NO, skip to question 4.

3. On what date was this household
respondent interviewed last interview
period (6 months ago)?

CC item 25b

Was a date entered in item 25b?
If YES, use that date as the beginning date of
the reference period.
If NO or BLANK, use the first day of the month
6 months prior to this interview period as the
beginning date of the reference period for the
household respondent.

4. On what date was the previous
household respondent interviewed last
interview period (6 months ago)?

CC item 25b

Was a date entered in item 25b?
If YES, use that date as the beginning date of
the reference period for the current household
respondent.
If date is BLANK, use the first day of the month
6 months prior to this interview period as the
beginning date of the reference period for the
current household respondent.

SECTION B: BEGINNING DATE OF THE REFERENCE PERIOD FOR PERSONS OTHER THAN
HOUSEHOLD RESPONDENT
5. Are there other persons in the
household in addition to the
household respondent?

CC item 13a

If YES, go to question 6.
If NO, no need to determine reference period.

6. Is the person a Type Z noninterview this
interview period?

If YES, no need to determine reference period.
If NO, go to question 7.

7. Was the person a Type Z noninterview
last interview period or is the month
entered in item 25b more than 6 months
ago?

CC item 25b

If YES or BLANK, use the first day of the
month 6 months prior to this interview month as
the beginning date of the reference period.
If NO, use the date entered in item 25b as the
beginning date of the reference period.

SECTION C: ENDING DATE OF THE REFERENCE PERIOD FOR ALL RESPONDENTS
For all household persons, including the household respondent, the ending date of the reference period is
always the day prior to the current interview date.

NCVS-554 (11-1-2005)

Page 10

EXAMPLE OF REFERENCE PERIODS
FOR NCVS
Examples of reference periods for all household members, including the household
respondent, when the current interview date is January 4, 2006.

(a)
01
02
03
01
02
03
01
02
03

HR

HR

HR

01
02
03
04

HR

01
02
03
04

HR

Interview Date
(cc item 25b)
and HH Respondent
Last Enumeration
(cc item 30c)
(b)
07-03-2005
07-01-2005
07-03-2005
blank
07-05-2004
07-03-2004
blank
07-06-2005
07-02-2005
07-10-2005
07-02-2005
07-05-2005
07-03-2005
07-10-2005
07-02-2005
07-06-2005
07-03-2005

HR

Current Enumeration
Reference Period
(c)
07-03-2005 to 01-03-2006
07-01-2005 to 01-03-2006
07-03-2005 to 01-03-2006

(More than 6
months ago)

07-01-2005 to 01-03-2006
07-01-2005 to 01-03-2006
07-01-2005 to 01-03-2006

CHECKLIST
FOR
DETERMINING
REFERENCE
PERIOD
(Left)

HR

07-01-2005 to 01-03-2006
07-06-2005 to 01-03-2006
07-02-2005 to 01-03-2006

EXAMPLE
TABLE OF
REFERENCE
PERIODS
(Right)

HR

HR

(Can’t
determine
previous
HH Resp.)

07-02-2005 to 01-03-2006
07-02-2005 to 01-03-2006
07-05-2005 to 01-03-2006
07-03-2005 to 01-03-2006
07-01-2005 to 01-03-2006
07-02-2005 to 01-03-2006
07-06-2005 to 01-03-2006
07-03-2005 to 01-03-2006

NOTE: HR indicates the household respondent in each example.

NCVS-554 (11-1-2005)

Page 11

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Line Number
and Current HH
Respondent

2005
Holidays
Day to Begin NCVS Interviewing

S M
2
9
16
23
30

JANUARY
T W T F

APRIL
T W T

3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28

S M

JULY
T W T

3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31

S M
2
9
16
23
30

S
5
12
19
26

S
2
9
16
23
30

S
1
8
15
22
29

M
2
9
16
23
30

MAY
T W T
3 4 5
10 11 12
17 18 19
24 25 26
31

F
6
13
20
27

S
7
14
21
28

S
2
9
16
23
30

S M
1
7 8
14 15
21 22
28 29

AUGUST
T W T
2 3 4
9 10 11
16 17 18
23 24 25
30 31

F
5
12
19
26

S
6
13
20
27

S
1
8
15
22
29

NOVEMBER
S M T W T F
1 2 3 4
6 7 8 9 10 11
13 14 15 16 17 18
20 21 22 23 24 25
27 28 29 30

S
5
12
19
26

F
1
8
15
22
29

F
1
8
15
22
29

3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31

S M

6
13
20
27

FEBRUARY
T W T F
1 2 3 4
7 8 9 10 11
14 15 16 17 18
21 22 23 24 25
28

S
1
8
15
22
29

OCTOBER
T W T F

3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31

S M

MARCH
T W T
1 2 3
8 9 10
15 16 17
22 23 24
29 30 31

F
4
11
18
25

S
5
12
19
26

JUNE
T W T
1 2
7 8 9
14 15 16
21 22 23
28 29 30

F
3
10
17
24

S
4
11
18
25

SEPTEMBER
S M T W T F
1 2
4 5 6 7 8 9
11 12 13 14 15 16
18 19 20 21 22 23
25 26 27 28 29 30

S
3
10
17
24

S M
6 7
13 14
20 21
27 28

S M
5 6
12 13
19 20
26 27

DECEMBER
T W T F
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30

S M
4
11
18
25

S
3
10
17
24
31

Holidays
January 1
January 17
February 21
April 10
May 30
July 4

NCVS-554 (11-1-2005)

New Year’s Day
Martin Luther King’s Birthday
Presidents’ Day
Easter
Memorial Day
Independence Day

Page 12

September 5
October 10
November 11
November 24
December 25

Labor Day
Columbus Day
Veteran’s Day
Thanksgiving
Christmas

2006
Holidays
Day to Begin NCVS Interviewing

S M

JANUARY
T W T F

S

1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31

S M

APRIL
T W T

F

2 3 4 5 6 7
9 10 11 12 13 14
16 17 18 19 20 21
23 24 25 26 27 28
30

S M

JULY
T W T

F

2
9
16
23
30

3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31

S
1
8
15
22
29

M
2
9
16
23
30

OCTOBER
T W T F
3 4 5 6
10 11 12 13
17 18 19 20
24 25 26 27
31

FEBRUARY
T W T F S
1 2 3 4
6 7 8 9 10 11
13 14 15 16 17 18
20 21 22 23 24 25
27 28

S M

S M

5
12
19
26

5 6
12 13
19 20
26 27

S
1
8
15
22
29

S M
1
7 8
14 15
21 22
28 29

S
1
8
15
22
29

S M

S
7
14
21
28

6 7
13 14
20 21
27 28

MAY
T W T
2 3 4
9 10 11
16 17 18
23 24 25
30 31

F
5
12
19
26

S
6
13
20
27

AUGUST
T W T
1 2 3
8 9 10
15 16 17
22 23 24
29 30 31

F
4
11
18
25

S
5
12
19
26

NOVEMBER
S M T W T F
1 2 3
5 6 7 8 9 10
12 13 14 15 16 17
19 20 21 22 23 24
26 27 28 29 30

S
4
11
18
25

S M
4 5
11 12
18 19
25 26

MARCH
T W T
1 2
7 8 9
14 15 16
21 22 23
28 29 30

F
3
10
17
24
31

S
4
11
18
25

JUNE
T W T
1
6 7 8
13 14 15
20 21 22
27 28 29

F
2
9
16
23
30

S
3
10
17
24

SEPTEMBER
S M T W T F
1
3 4 5 6 7 8
10 11 12 13 14 15
17 18 19 20 21 22
24 25 26 27 28 29

S
2
9
16
23
30

DECEMBER
T W T F
1
4 5 6 7 8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29

S
2
9
16
23
30

S M
3
10
17
24
31

2005
CALENDAR
AND HOLIDAYS
(Left)
2006
CALENDAR
AND HOLIDAYS
(Right)

January 1
January 16
February 20
April 16
May 29
July 4

NCVS-554 (11-1-2005)

New Year’s Day
Martin Luther King’s Birthday
Presidents’ Day
Easter
Memorial Day
Independence Day

Page 13

September 4
October 9
November 11
November 23
December 25

Labor Day
Columbus Day
Veteran’s Day
Thanksgiving
Christmas

(Cut along broken line)

Holidays

CONTROL CARD ITEMS TO FILL BY
ENUMERATION PERIOD
Enumeration
period

Control Card items to fill

1

All applicable items

2

5, 14, 17, 22, 25b, 25c, and 30

3

5, 8a, 14, 17, 21, 22, 25b, 25c,
28, and 30

4

5, 14, 17, 22, 25b, 25c, and 30

5

5, 8a, 8d (if applicable), 14, 17, 21, 22, 25b,
25c, 28, and 30

6

5, 14, 17, 22, 25b, 25c, and 30

7

5, 8a, 14, 17, 21, 22, 25b, 25c,
28, and 30

CONTROL CARD ITEMS TO VERIFY OR FILL
EVERY ENUMERATION, IF APPLICABLE
●

Verify items 6b and c, 8b and 13c and 26a–26g each enumeration period.

●

Also, fill items 12, 20, 25a, 32, and 33, if applicable.

●

Refer to Part B, Chapter 1, of the Interviewing Manual for Field Representatives
(NCVS-550) for detailed instructions on filling all Control Card items.

NCVS-554 (11-1-2005)

Page 14

HOUSEHOLD INCOME
(Control Card Item 28)

Which category represents the
TOTAL HOUSEHOLD income
during the past 12 months?
1. Less than $ 5,000
2. $ 5,000 to $ 7,499
3. $ 7,500 to $ 9,999
4. $10,000 to $12,499
5. $12,500 to $14,999
6. $15,000 to $17,499
7. $17,500 to $19,999
8. $20,000 to $24,999
9. $25,000 to $29,999
10. $30,000 to $34,999
11. $35,000 to $39,999

CONTROL
CARD ITEMS
(Left)
HOUSEHOLD
INCOME
(Right)

12. $40,000 to $49,999

14. $75,000 and over

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(Cut along broken line)

13. $50,000 to $74,999

QUICK REFERENCE
1. NCVS-2 Items 88 – 89, What to Include/Exclude as Theft/Attempted
Theft
a. INCLUDE
●

items belonging to any member of the household, regardless of age, taken in a burglary or
household theft.

●

items belonging to any member of the household 12 years of age or older.

●

items regardless of value (for example, accept thefts of "worthless" and "priceless"
items).

●

items that are the personal property of an individual household member.

●

items that belong to the entire household.

●

items that belong to an unrecognizable business. (Refer to NCVS-1 items 34 –35 on
page 2.)

b. EXCLUDE
●

items that belong to a recognizable business in the sample unit, even if the business is
owned by a household member.

●

items that belong to some other commercial establishment, even if the business is
owned by a household member.

●

items belonging to the owner of a house, apartment, or room that a household member
was renting at the time of the incident.

●

items belonging to a nonhousehold member.

●

items that the respondent or another household member had borrowed from a
nonhousehold member.

●

items loaned to a friend, neighbor, etc., and not returned. (However, if someone stole the
items from the friend, neighbor, etc., include the items.)

●

items belonging to a household member under age 12, taken in any type of crime other
than a burglary or household theft.

2. Filling NCVS-2 Check Item W, Summary, if Police Officers are the
Offenders
When recording an incident in which a police officer was reported as the offender, include as
much of the following information as possible in the Summary in NCVS-2 Check Item W:
●

whether the victim was arrested

●

whether the victim pressed charges against the police officer

●

a complete description of the police officer’s actions

●

a description of the victim’s actions during the incident

●

whether any property was confiscated by the police

●

whether confiscated property was returned, kept as evidence, etc.

●

if the police officer had a hand gun or a billy club

●

if a gun or billy club was present, was it drawn or used

●

whether the police officer was on or off duty

NCVS-554 (11-1-2005)

Page 16

INTER-COMM SITUATIONS
You must send an INTER-COMM to your office in the following situations:
Control Card
1. You have interviewed a person you are not sure should be considered a household
member (item 13c of the Control Card).
2. You are unsure how to classify Type of Living Quarters (items 11a–11d) on the Control Card.
Noninterview
1 . The manager of a hotel or other type of Group Quarters refuses to admit you, or an
apartment manager refuses to admit you.
2 . A unit is a Type A, B, or C noninterview.
3. You are unable to obtain interviews with some household member(s) in an interviewed
household –Type Z noninterview(s).
Listing Problems
1. EXTRA units
2. Merged units
3. Basic address difficult to locate
4. Can’t find basic address
5. Structure contains a range of house numbers
6. Replacement structure
7. Can’t find segment boundaries (area segments only)
8. Extensive changes in the segment (area segments only)
9. Street name is incorrect (permit segments only)
10. House number has changed (permit segments only)
11. Permit number for the structure on the listing sheet doesn’t match (permit segments
only)
12. Permit has been abandoned (permit segments only)
13. Basic address identifies or has been converted to a GQ (permit segments only)
14. GQ is seasonally closed
15. Regular housing unit converts to a GQ or GQ unit converts to a regular housing unit
16. Expected and actual number of GQ units disagree using the register of units listing
method (GQ segments only)
17. Expected and actual number of GQ persons disagree using the register of persons
listing method (GQ segments only)

NCVS-2
QUICK
REFERENCE
(Left)
INTER-COMM
SITUATIONS
(Right)

1. You have accepted a proxy interview for a household member who is physically/mentally
unable to answer or who is temporarily absent.
2. Any problems you are unsure how to handle.

NCVS-554 (11-1-2005)

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(Cut along broken line)

Other

ITEMS TO BE FILLED FOR NONINTERVIEWS
Type

NCVS-500

NCVS-7

Items 6a and 6b

Control number

Item 7a
(if required – 1st only)

Items 1 – 6

Item 7b
(if required – 1st only)
Items 8c and 8d
(if applicable)

NCVS-1

INTER-COMM
Required

Item 7
(If available; otherwise
do not fill by
observation).
Items 8 – 11

Item 8e

A

Item 9
Item 10 (if applicable)
Items 11a, b, c, or d
Item 24
(If available; otherwise do
not fill by observation).
Item 27c
Items 30b, d, e, f and h
(if applicable)
Item 33
Items 6a and 6b

Control number

Item 7a
(if required – 1st only)

Items 1 – 6, and 11

Required

Item 7b
(if required – 1st only)

B

Item 9
Item 10 (if applicable)
Items 11a, b, c, or d

Item 27c
Items 30b, d, e, f and h
(if applicable)
Item 33

C

Items 6a and 6b

Control number

Item 7b
(if required – 1st only)

Items 1, 5, and 6

Required

Items 30b, d, e, f and h
(if applicable)
Item 33
All applicable items

Items 14a – b
Required
Item 15c
Items 17 – 27
(Item 28 is no
longer filled by
observation).

Z

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NCVS DEFINITION OF RAPE

Forced sexual intercourse includes both
psychological coercion as well as
physical force. Forced sexual
intercourse means vaginal, anal, or oral
penetration by the offender(s). This
category also includes incidents where
the penetration is from a foreign object,
such as a bottle.

ITEMS
FILLED FOR
NONINTERVIEWS
(Left)
NCVS
DEFINITION
OF RAPE
(Right)

NCVS-554 (11-1-2005)

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EDIT
CHECKLIST
(Pages 20–23)

EDIT CHECKLIST FOR THE
NCVS-500
INTERVIEWED HOUSEHOLDS
1. First Period of Interview
a. Was a current Control Card used (See Enumeration Period
Chart and Reference Period Information attachment in your
current NCVS Field Representative’s Memorandum for the most
current form dates) or a previous version of the NCVS-500 with
the following overlays:
• Educational attainment
• Hispanic origin/Race
• OMB approval expiration date
• Spanish language interview
• Restricted access?
b. Are all applicable items filled on the Control Card? (See Part B,
Chapter 5, of the NCVS-550 manual)
2. Subsequent Periods of Interview
a. Were items 8a, 21, and 28 updated? (1st, 3rd, 5th, and 7th
periods only)
b. Was item 8b verified?
c. Was item 8d verified? (5th enumeration only, if applicable)
d. Was item 8e verified and transcribed to item 12e on the
NCVS-1?
e. Were items 14 and 22 asked and 17 updated?
f. Were any changes in household composition noted in item 25a?
g. Was the date of interview updated in item 25b?
h. Was item 25c, "years lived at address" updated?
i. Were items 26a–26g verified?
j. Were items 29a and b filled for EXTRA units?
k. Were items 30b–e, g, and h filled, as appropriate?
l. Were items 12 and 32 filled, if applicable?

NCVS-554 (11-1-2005)

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EDIT CHECKLIST FOR THE
NCVS-1 AND NCVS-1A
INTERVIEWED HOUSEHOLDS
1. Were current English or Spanish forms used (See Enumeration Period
Chart and Reference Period Information attachment in your current NCVS
Field Representative’s Memorandum for the most current form dates)?
2. Is the control number correctly transcribed from the Control Card?
3. Are items 1–4 and 13–16b completed (if necessary) and have
items 5–12e been accurately transcribed from the Control Card?
4. Are items 14a and 14b on the cover page filled for every Type Z person
in the household?
5. Does the number entered in item 15a on the cover page agree with the
number of people represented on the inside of the NCVS-1 booklet and
any additional NCVS-1As?
6. Does the number entered in item 15c on the cover page agree with the
number of Type Z noninterview household members 12 years of age and
OVER represented on the inside of the NCVS-1 booklet and any additional
NCVS-1As?
7. Does the number entered in item 15d on the cover page agree with the
number of incident reports filled excluding out-of-scope incidents?
8. Were any entries in household composition (control card item 25a) for the
current enumeration transcribed to item 16?
9. Are all personal characteristics for each line number (items 17–27;
item 28 must be asked and can no longer be filled by observation) filled
whether the person is an interview or a Type Z noninterview?
10a.

Are all the household (36–46) and individual screen questions (36–45) for
each interviewed household member 12+ marked Yes or No?

10b.

If the "Yes" box is marked in any of the screen questions 36–45 or Check
Item F1, is number of times filled?

11. Are there complete NCVS-2 crime incident reports for each "number of
times" entry recorded in Check Item G for every interviewed respondent in
the household?
12. Were the identity theft questions (Items 45c–45l) completed for the
household respondent?
13. If the "Yes" box is marked in screen question 46a, are items 46b–46e,
Check Item F1, and items 46f–46k filled as needed?
14. Were all hate crime screen questions for the household respondent
(items 46g–46k) filled if vandalism was reported in screen question 46a?
15. Was item 47c filled if item 47b was marked "Yes?"
16. Are all NCVS-1A forms for the household identified by the exact control
number that is shown on the corresponding NCVS-1 form?
NCVS-554 (11-1-2005)

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EDIT CHECKLIST FOR THE
NCVS-2
INTERVIEWED HOUSEHOLDS
1. Was the current English form or Spanish form used (See
Enumeration Period Chart and Reference Period Information
attachment in your current NCVS Field Representative’s
Memorandum for the most current form dates)?
2. Are NCVS-2 forms completed for each separate incident of
crime reported in the screen questions for all interviewed
persons 12+ in the household?
3. Are line number, screen question number, and incident number
items correctly filled on each NCVS-2?
4. Are all NCVS-2 forms correctly identified by the complete control
number of the corresponding NCVS-1 form?
5. Were items 20a and 20b marked correctly according to the NCVS
rules for "presence"?
6. Were the employment questions (Items 138a–138f and
Items 139–142) appropriately completed if box 1 was
marked in item 135?
7. Were the hate crime questions (Items 161–166) appropriately
filled?
8. Were the disability questions (Items 167–173) appropriately filled?
9. Have you followed the skips correctly?
10. Have you transcribed a description of all incidents to item 32 on
the back of the Control Card?
11. Was the reason for marking an incident "out-of-scope" written in
the "Notes" space at the top of the first page of any applicable
NCVS-2 crime incident reports?

NCVS-554 (11-1-2005)

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EDIT CHECKLIST FOR THE
NCVS-500 AND NCVS-7
▼

NONINTERVIEWED HOUSEHOLDS
NCVS-500
1. Are items 6a and 6b filled?
2. Are items 7a and 7b filled, if required?
3. Are items 8c, 8d, and 8e filled for Type A noninterviews?
4. Is item 10 filled, if applicable?
5. Is item 11 filled for Type A and B noninterviews?
6. Are items 30b, d, e, f, and h filled, as appropriate?

▼

7. Is item 33 filled, if applicable?

NCVS-7
1. Did you fill the full control number and items 1, 5, and 6?
2. Are items 2–4 and 11 filled for a Type A or B noninterview?
3. If Type A noninterview –
● Is "reason" marked in item 6?
● Is "race" marked in item 7 (only if available; otherwise do not
fill by observation)?
● Are items 8, 9, and 10 filled?

NCVS-554 (11-1-2005)

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