Petroleum Supply Reporting System

U.S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D.C. 20585

OMB No. 1905-0165
Expiration Date: 12/31/09
(Revised 2006)

EIA-811
MONTHLY BULK TERMINAL REPORT
INSTRUCTIONS
processes. (It is the same method that commercial
companies use to communicate with customers when
transacting business on the web.) To use this service,
we recommend the use of Microsoft Internet Explorer 5.5
or later or Netscape 4.77 or later. Send your surveys
using
this
secure
method
to:
https://idc.eia.doe.gov/upload/noticeoog.jsp.

QUESTIONS
If you have any questions about Form EIA-811 after reading
the instructions, please contact the Form Manager at
(202) 586-1795.

PURPOSE
The Energy Information Administration (EIA) Form EIA-811,
"Monthly Bulk Terminal Report," is used to collect data on
end-of-month stocks of petroleum products. The data appear
on EIA’s website at www.eia.doe.gov and in numerous
government publications.

•

WHO MUST SUBMIT
Form EIA-811 is mandatory pursuant to Section 13(b) of the
Federal
Energy
Administration
Act
of
1974
(Public Law 93-275) and must be completed by:
Every bulk terminal operating company located in the 50
States, the District of Columbia, Puerto Rico, and the Virgin
Islands.

Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based
application that will enable you to enter data interactively,
import data from your own database, validate your data
online, and transmit the encrypted data electronically to
EIA via the Internet or a dial-up modem. If you are
interested in receiving this free software, contact the
Electronic
Data
Collection
Support
Staff
at
(202) 586-9659.

COPIES OF SURVEY FORMS, INSTRUCTIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:
www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html

A bulk terminal is primarily used for storage and/or marketing
of petroleum products and has a total bulk storage capacity of
50,000 barrels or more, and/or receives petroleum products
by tanker, barge, or pipeline.
Bulk terminal facilities
associated with a product pipeline should be included in this
report.

You may also access the materials by following the steps
below:
•
•
•

WHEN TO SUBMIT
•
Form EIA-811 must be received by the EIA by the 20th
calendar day following the end of the report period (e.g., the
Form EIA-811 covering the January 2007 report period must
be received by February 20, 2007).

Go to EIA's website at www.eia.doe.gov
Click on Petroleum
Click on the Petroleum Survey Forms located in the
References box on the right side of the page
Enter the materials you want.

Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

GENERAL INSTRUCTIONS
HOW TO SUBMIT
Instructions on how to report via mail, fax, secure file transfer,
or e-mail are printed on PART 2 of Form EIA-811.

Definitions of petroleum products and other terms are
available on our website. Please refer to these definitions
before completing the survey form.

•

PART 1. RESPONDENT IDENTIFICATION DATA

Secure File Transfer: This form may be submitted to the
EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail and facsimile are insecure
means of transmission because the data are not
encrypted, and there is some possibility that your data
could be compromised. You can also send your Excel
files to EIA using a secure method of transmission:
HTTPS. This is an industry standard method to send
information over the web using secure, encrypted

•

Enter the month and year on each page of the form. The
monthly report period begins at 12:01 a.m. EST on the
first day of the month and ends midnight of the last day of
the month.

•

Enter the 10-digit EIA ID Number on each page of the
form. If you do not have a number, submit your report
leaving this field blank. EIA will advise you of the number.
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EIA-811, Monthly Bulk Terminal Report

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Enter the name and address of the company filing the
report. If there has been a change since the last report,
enter an “X” in the block provided.
Enter the name, telephone number, fax number, and email address of the person to contact concerning
information show on the report. The person listed should
be the person most knowledgeable of the specific data
reported.
Check the box provided if the contact
information is different from the prior month.

PART 2. SUBMISSION/RESUBMISSION INFORMATON
Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than 5
percent of a previously reported value is discovered by a
respondent or if requested by the EIA.

Stocks to be included:
Stocks in custody at the bulk terminal
ownership should be reported.

regardless of

Stocks in aboveground and underground storage associated
with the facility should be reported.
Stocks in rail cars associated with the facility should be
reported.
Stocks in transit, except those in transit by pipeline: Report all
domestic and foreign stocks held at bulk terminals and in
transit to the terminal, except those in transit by pipeline.
Petroleum products in transit by pipeline are reported
separately by pipeline operators on Form EIA-812, “Monthly
Product Pipeline Report.” Include foreign stocks only after
entry through Customs as defined below. Exclude stocks of
foreign origin held in bond.
Table 1. State Abbreviations

Enter "X" in the resubmission box if you are correcting
information previously reported.

STATE ABBREVIATIONS

Enter only those data cells which are affected by the changes.
You are not required to file a complete form when you
resubmit.

State Name
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
Dist. Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri

SPECIFIC INSTRUCTIONS
PART 3. STOCKS OF PETROLEUM PRODUCTS
Quantities: Report using the following criteria.
•

Report end-of month stocks by state. Use Table 1 to
determine state abbreviations. Consecutively number
each page. If more than one page is needed, enter the
U.S. total, Puerto Rico total, and Virgin Islands total on the
last page only.

•

Report to the nearest whole number in thousand barrels
(42 U.S. gallons/barrel). Quantities ending in 499 or less
are rounded down, and quantities ending in 500 or more
are rounded up (e.g., 106,499 barrels are reported as 106
and 106,500 barrels are reported as 107).

•

Report stocks as of midnight of the last day of the report
month, corrected to 60 degrees Fahrenheit (0F) less basic
sediment and water (BS&W).

•

Report actual measured stocks (inventories).

•

Report data only for those products applicable to your
operation. If the quantity for a product for which you
usually report data is zero, please enter “0". Shaded cells
on the form are those in which data are not currently
required to be reported.

Abbrev.
AL
AK
AZ
AR
CA
CO
CT
DE
DC
FL
GA
HI
ID
IL
IN
IA
KS
KY
LA
ME
MD
MA
MI
MN
MS
MO

State Name
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming

Abbrev.
MT
NE
NV
NH
NJ
NM
NY
NC
ND
OH
OK
OR
PA
RI
SC
SD
TN
TX
UT
VT
VA
WA
WV
WI
WY

For purposes of this report, “after entry through Customs” is
said to occur on:
•

the “entry date” specified on the U.S. Customs Form
CF7501, “Entry Summary;” or

•

the “date of withdrawal conditionally free of duty” specified
on U.S. Customs Form CF 7501, “Entry Summary;” or

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EIA-811, Monthly Bulk Terminal Report

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the “import date” specified on the U.S. Customs
Form-214, “Application for Foreign Trade Zone Admission
and/or Status Designation;” or

•

the “date of exportation” specific on the U.S. Department
of Commerce Form 7525-V, “Shipper’s Export
Declaration,” for shipments from Puerto Rico to the 50
States and the District of Columbia.

Stocks of oxygenates commingled with motor gasoline
blending components should be reported as motor gasoline
blending components (Code 134).
All Other Oxygenates (Code 445) includes other aliphatic
alcohols and aliphatic ethers intended for motor gasoline
blending (e.g., TAME, TBA, isopropyl ether (IPE) or
n-propanol).
Stocks of mixed liquefied petroleum gases (including
unfractionated streams) should be reported by the individual
components (i.e., ethane, propane, normal butane, isobutane,
and pentanes plus) as determined by chemical analysis.
Stocks to be excluded:
Stocks held at leased tankage at other facilities should not be
reported.
Stocks of petroleum products in transit by pipeline should not
be reported on Form EIA-811, but should be reported by
pipeline operators on Form EIA-812, “Monthly Product
Pipeline Report.”
Foreign stocks before entry through Customs should not be
reported.
Stocks of foreign origin held in bond should not be reported.
Stocks of oxygenates held at an oxygenate production facility
associated with a refinery should not be reported, but should
be reported by the refinery on Form EIA-810, “Monthly
Refinery Report.”
PART 4. DIESEL FUEL DOWNGRADED
Report the volume of ultra-low sulfur diesel fuel (distillate fuel
oil 0 ppm-15 ppm sulfur, EIA product code 465) downgraded
at bulk terminals operated by your company during the month
for each Petroleum Administration for Defense (PAD) District.
Only Report volumes downgraded while in custody of facilities
operated by your company. Fuel in transit by water to a
terminal operated by your company is considered in custody
of the destination terminal for purposes of reporting
downgraded fuel volumes. Fuel downgraded while in transit
or stored by a pipeline company will be reported as
downgraded product by the pipeline operator and must be
excluded from downgraded fuel volumes reported at terminals
operated by your company.
Downgrading ultra-low sulfur diesel may result because fuel
encountered residual sulfur in the petroleum storage and
transportation system (tanks, pipes, manifolds, valves,

barges, etc.). Downgrading may also result from commingling
ultra-low sulfur diesel fuel with other distillate products having
sulfur content exceeding 15 ppm.
Report the volume
downgraded regardless of whether the downgrading was
intended or unintended.
It is possible for downgraded diesel fuel to be recertified as
ultra-low sulfur diesel fuel by blending downgraded diesel fuel
with ultra-low sulfur diesel fuel. In this case, the volume
recertified by blending will be reported as negative
downgraded volume. The volume of downgraded diesel fuel
reported in each PAD District will be the net of downgraded
volumes (positive quantities) and recertified volumes
(negative quantities) at all of the terminals operated by your
company in each PAD District. Recertified ultra-low sulfur
diesel fuel may include volume that was downgraded at a
facility operated by another company as long as the blending
to recertify the fuel occurred at a terminal operated by your
company. Exclude any fuel recertified by blending at facilities
not operated by your company and diesel fuel blending
activity not associated with downgraded ultra-low sulfur diesel
fuel.
Report ultra-low sulfur diesel volumes downgraded even if
some or all of the downgraded fuel will be reprocessed at a
refinery and recertified as ultra-low sulfur diesel. In this case,
the refinery will account for the recertified fuel volume rather
than the terminal operator.
Exclude from downgraded volumes any diesel fuel with sulfur
content exceeding 15 ppm if the fuel meets U.S.
Environmental Protection Agency standards for ultra-low
sulfur diesel and the fuel is intended for sale as ultra-low
sulfur diesel. Examples include ultra-low sulfur diesel fuel
with sulfur content greater than 15 ppm but still within testing
tolerance and ultra-low sulfur diesel fuel sold during certain
transition periods when standards allow for sulfur content
greater than 15 ppm.

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION
The information reported on this form will be protected and
not disclosed to the public to the extent that it satisfies the
criteria for exemption under the Freedom of Information Act
(FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R.
§1004.11, implementing the FOIA, and the Trade Secrets Act,
18 U.S.C. §1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any Committee of Congress, the General Accounting Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.

EIA-811, Monthly Bulk Terminal Report

Page 3

Disclosure limitation procedures are not applied to the
statistical data published from this survey's information. Thus,
there may be some statistics that are based on data from
fewer than three respondents, or that are dominated by data
from one or two large respondents. In these cases, it may be
possible for a knowledgeable person to estimate the
information reported by a specific respondent.
Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.
The data collected on Form EIA-811, “Monthly Bulk Terminal
Report,” is used to report aggregate statistics on and conduct
analyses of end-of-month stocks of petroleum products at
bulk terminal facilities.

SANCTIONS

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number.
Public reporting burden for this collection of
information is estimated to average 2 hours and 13 minutes
per response.
This includes the time for reviewing
instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing
the collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of
information including suggestions for reducing this burden to:
Energy Information Administration, Statistics and Methods
Group, EI-70, 1000 Independence Avenue, S.W.,
Washington, D.C. 20585; and to the Office of Information and
Regulatory Affairs, Office of Management and Budget,
Washington, D.C. 20503.

The timely submission of Form EIA-811 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (Public Law 93-275), as amended.
Failure to respond may result in a civil penalty of not more
than $2,750 each day for each violation, or a fine of not more
than $5,000 for each willful violation.
The government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or
a preliminary or permanent injunction without bond. In such
civil action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

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EIA-811, Monthly Bulk Terminal Report