Sup. Stat. PRA FEMA Excess 2-22-07 A.Flynt

February 2007

Supporting Statement for
Paperwork Reduction Act Submissions
OMB Control Number: 1660 - 0080
Title: FEMA's Excess Federal Real Property Program-Public

Benefit

Conveyance Application

Form Number(s): FEMA Form 60-25
General Instructions
A Supporting Statement, including the text of the notice to the public required by 5
CFR 1320.5(a)(i)(iv) and its actual or estimated date of publication in the Federal
Register, must accompany each request for approval of a collection of information.
The Supporting Statement must be prepared in the format described below, and
must contain the information specified in Section A below. If an item is not
applicable, provide a brief explanation. When Item 17 or the OMB Form 83-1 is
checked "Yes", Section B of the Supporting Statement must be completed. OMB
reserves the right to require the submission of additional information with respect
to any request for approval.

Specific Instructions

A. Justification
1. Explain the circumstances that make the collection of information necessary
(give details as to why this information is being collected). Identify any legal o r
administrative requirements that necessitate the collection. Attach a copy of the
appropriate section of each statute and regulation mandating or authorizing the
collection of information. Provide a detailed description of the nature and source of
the information to be collected.
The Federal Property and Administrative Services Act of 1949,40 U.S.C. $471, et.seq.,
authorizes the Administrator of the General Services Administration (GSA) to transfer or
convey (without monetary consideration) Federal real and related surplus property needed
for emergency management response purposes, including fire and rescue services, in
perpetuity as determined by the Director of Federal Emergency Management Agency
(FEMA). The implementing regulations are set forth at 41 CFR Part 102-75.785. The
regulations require that FEMA submit a copy of the underlying application when requesting
FEMA transfer by deed to an applicant.

2. Indicate how, by whom, and for what purpose the information is to be used.
Except for a new collection, indicate the actual use the agency has made of the
information received from the current collection. Provide a detailed description of:
how the information will be shared, if applicable, and for what programmatic
purpose.
The disposal agency, General Services Administration or Department of Defense, is
required to promptly notify FEMA of the availability of surplus properties to be used for
emergency management response use and purpose. Included in the GSA notifications is a
copy of the holding agency's Standard Form 118, Report of Excess Real Property, with
accompanying schedules.
An applicant must notify both the disposal agency (GSA Regional and Headquarters offices,
or the Department of Defense (DOD) Base Realignment and Closure (BRAC) Offices), and
FEMA Headquarters office of its intent to acquire the property. The notification should
occur within 20 days after notification of property availability. States, the District of
Columbia, any territory or possession of the United States, or any political subdivision or
instrumentality thereof, may apply for the transfer or conveyance of surplus real property for
emergency management response use purposes.
FEMA, GSA and DOD use the information provided in an application to evaluate the
degree to which a proposed project meets the following criteria:
The property is required for emergency management response use only.
The emergency management response programs are in accordance with applicable
National or State standards or otlzer standards approved by FEMA.
The use of the emergency management response facility is not likely to endanger the
well being of the public.
The applicant is, by law or other formal authority, authorized to enter into contracts with
the Federal Government for the conveyance of real property.
3. Describe whether, and to what extent, the collection of information involves the
use of automated, electronic, mechanical, or other technological collection
techniques or other forms of information technology, e.g., permitting electronic
submission of responses, and the basis for the decision for adopting this means of
collection. Also describe any consideration of using information technology to
reduce burden.

The form submission will be sent to FEMA by USPS mail or, facsimile (202) 646-4592. We are
also working on making this program fully electronic so responses can be collected electronically.
4. Describe efforts to identify duplication. Show specifically why any similar
information already available cannot be used or modified for use for the purposes
described in Item 2 above.

There is no other information available that can be used for purposes of applying for
emergency management response property. There is no known duplication of
information.

5. If the collection of information impacts small businesses or other small entities
(Item 5 of OMB Form 83-I), describe any methods used to minimize.
Not applicable, this is a public property conveyance.

6. Describe the consequence to FederalIFEMA program or policy activities if the
collection of information is not conducted, o r is conducted less frequently as well as
any technical or legal obstacles to reducing burden.
There is no additional burden placed on small businesses or entities.
7. Explain any special circumstances that would cause an information collection to

be conducted in a manner:
(a) Requiring respondents to report information to the agency more
often than quarterly.
None is required by the Code of Federal Regulations.

(b) Requiring respondents to prepare a written response to a
collection of information in fewer than 30 days after receipt of it.
None is required by the Code of Federal Regulations.

(c) Requiring respondents to submit more than an original and two
copies of any document.
None is required by the Code of Federal Regulations.

(d) Requiring respondents to retain records, other than health,
medical, government contract, grant-in-aid, or tax records for more
than three years.
None is required by the Code of Federal Regulations.

(e) In connection with a statistical survey, that is not designed to
produce valid and reliable results that can be generalized to the
universe of study.
None is required by the Code of Federal Regulations.

(0 Requiring the use of a statistical data classification that has not
been reviewed and approved by OMB.
None is required by the Code of Federal Regulations.

(g) That includes a pledge of confidentiality that is not supported by
authority established in statute or regulation, that is not supported by
disclosure and data security policies that a r e consistent with the
pledge, or which unnecessarily impedes sharing of data with other
agencies for compatible confidential use.
None is required by the Code of Federal Regulations.

(h) Requiring respondents to submit proprietary trade secret, o r other
confidential information unless the agency can demonstrate that it has
instituted procedures to protect the information's confidentiality to
the extent permitted by law.
None is required by the Code of Federal Regulations.
8. Federal Register Notice:

a. Provide a copy and identify the date and page number of publication in
the Federal Register of the agency's notice soliciting comments on the
information collection prior to submission to OMB. Summarize public
comments received in response to that notice and describe actions taken by
the agency in response to these comments. Specifically address comments
received on cost and hour burden.
A 60-day Federal Register Notice inviting public comments was published on
Monday, September 18, 2006, on pages 54676 and 54677. There were no public
comments received in response to this notice.
NOTE: The information published in the Federal Register Notice on Monday,
September 18,2006, on pages 54676 and 54677 was incorrect.
I11 addition: The contact person is: Bill (Cheri) Smith, Program Analyst, Real
Property Facilities Management, Federal Emergency Management Agency,
Department of Homeland Security, Room 505D, 500 C Street, SW, Washington,
D.C. 20472 or (202) 646-3383.

b. Describe efforts to consult with persons outside the agency to obtain their
views on the availability of data, frequency of collection, the clarity of
instructions and recordkeeping, disclosure, o r reporting format (if any), and
on the data elements to be recorded, disclosed, or reported.

No efforts are made.

c. Describe consultations with representatives of those from whom
information is to be obtained o r those who must compile records.
Consultation should occur at least once every three years, even if the
collection of information activities is the same as in prior periods. There may
be circumstances that may preclude consultation in a specific situation.
These circumstances should be explained.
The form was created without consultations with State or local govemments.
Consultation with State and local govemments regarding continued collection
occur periodically, not less often than every 3 years.
9. Explain any decision to provide any payment or gift to respondents, other than

remuneration of contractors or grantees.
This program conveys Federal real property at no cost to State and local govemments.
10. Describe any assurance of confidentiality provided to respondents and the basis
for the assurance in statute, regulation, or agency policy.

There is no confidential information required.
11. Provide additional justification for any questions of a sensitive nature, such as
sexual behavior and attitudes, religious beliefs, and other matters that are
commonly considered private. This justification should include the reasons why the
agency considers the questions necessary, the specific uses to be made of the
information, the explanation to be given to persons from whom the information is
requested, and any steps to be taken to obtain their consent.

There are no questions of a sensitive nature involved in this collection.
12. Provide estimates of the hour burden of the collection of information. The
statement should:

a. Indicate the number of respondents, frequency of response, annual hour
burden, and an explanation of how the burden was estimated. Unless
directed to do so, agencies should not conduct special surveys to obtain
information on which to base hour burden estimates. Consultation with a
Sample (fewer than 10) of potential respondents is desired. If the hour
burden on respondents is expected to vary widely because of differences in
activity, size, o r complexity, show the range of estimated hour burden, and
explain the reasons for the variance. Generally, estimates should not include
burden hours for customary and usual business practices.

Only a single response is needed.

b. If this request for approval covers more than one form, provide separate
hour burden estimates for each form and aggregate the hour burdens in Item
13 of OMB Form 83-1.
c. Provide estimates of annualized cost to respondents for the hour burdens
for collections of information, identifying and using appropriate wage rate
categories. The cost of contracting out or paying outside parties for
information collection activities should not be included here. Instead this
cost should be included in Item 14.

I

TOTAL

I

I

3

1

50

1

I

150

$2,250.00

I

*Public Benefit Conveyances.
A sampling was taken previously from 5 applicants who completed and submitted FEMA
Form 60-25. These applicants provided estimates of the time spent compiling the
required information to complete the form. The above estimates of cost are based upon
the surveylsampling.

13. Provide an estimate of the total annual cost burden to respondents or
recordkeepers resulting from the collection of information. The cost of purchasing
or contracting out information collection services should be a part of this cost

burden estimate. Do not include the cost of any hour burden shown in Items 12 and
14. The cost estimates should be split into two components:

If thcrc arc no start-UO,capital, operational, 01. maintenance costs, cntcr NOT
API'LICADLE antl delete a, b, and the chart below.
NOT APPLICABLE
14. Provide estimates of annualized cost to the Federal Government. Also, provide
a description of the method used to estimate cost, which should include
quantification of hours, operational expenses (such as equipment, overhead,
printing and support staff), and any other expense that would have been incurred
without this collection of information. You may also aggregate cost estimates for
ltems 12, 13, and 14 in a single table.

survey, etc.]
Staff Salaries [State number of employees involved, GS-level, Time spent wl
this collection]

$1,435.00
I

Computer Hardware and Software
Eoui~mentMaintenance
Travel
Printing
Postage
Other
Total
8

1

8

1

1-0-

1I

-0-0-

-0I

50.00
-0-

$1,485.00

The Agency estimates that it would take a GS-13 analyst at least 40 hours to gather and
compile the requested information through means other than the application form. The
hourly pay rate for a GS-13, step 1, is $35.83. Therefore, the burden would be 40 hours
times $35.83, or $1,433.20.
15. Explain the reasons for any program changes or adjustments reported in Items
13 or 14 of the OMB Form 83-1. Changes in hour burden, i.e., program changes or
adjustments made to annual reporting and recordkeeping hour and cost burden. A
program change is the result of deliberate Federal government action. All new
collections and any subsequent revisions of existing collections (e.g., the addition o r
deletion of questions) are recorded as program changes. An adjustment is a change
that is not the result of a deliberate Federal government action. These changes that
result from new estimates or actions not controllable by the Federal government are
recorded as adjustments.

I

There are no program changes. However, there is an adjustment due to an agency estimate
1 which resulted in an increase in the number of participants due to an increase in the DOD
Base Relocation and Closures activities that make more properties available for public benefit
i conveyances
at no cost.
.
.

16. For collections of information whose results will be published, outline plans for
tabulation and publication. Address any complex analytical techniques that will be
used. Provide the time schedule for the entire project, including beginning and
ending dates of the collection of information, completion of report, publication
dates, and other actions.
There are no plans to publish information.

17. If seeking approval to not display the expiration date for OMB approval of the
information collection, explain reasons that display would be inappropriate.
A valid OMB control number, expiration date and burden disclosure notice will be
displayed in all collection's material.

18. Explain each exception to the certification statement identified in Item 19
"Certification for Paperwork Reduction Act Submissions," of OMB Form 83-1.
This collection does not seek exception to the certification statement referenced above.

B. Collections of Information Employing Statistical Methods.
'I'HEHE IS NO S I'A'I'ISFI'ICAL hlETHODOLOGY IKI'OLVED IN THIS
COLLEC'L'ION