SSA Program Data User's Manual

PROJECT MEMORANDUM

R
SSA Program Data User’s Manual
Constantijn Panis, Roald Euller, Cynthia Grant,
Melissa Bradley, Christine E. Peterson,
Randall Hirscher, Paul Steinberg
PM-973-SSA
June 2000
Prepared for the Social Security Administration

Labor & Population Program

The information in this user’s manual comes in part from
the experiences of researchers who have used the data.
You can contribute to the development and improvement of
future editions by sharing insights into the data that you
have gained through your own experiences. See page 593
for how to feed information back to the editors.

Preface
This report documents program files of the Social Security Administration (SSA)
for research purposes. It has been compiled primarily through extensive
interviews with many analysts, programmers, and other staff members in the
Office of Research, Evaluation, and Statistics (ORES), Office of Systems
Requirements (OSR), Office of Systems Design and Development (OSDD),
Office of Program Benefits (OPB), Office of the Chief Actuary (OACT), and SSA
field offices.
In particular, we gratefully acknowledge the generosity (both in terms of time and
advice) of the following individuals (listed in alphabetical order): Mike Abramo,
Aldena Alorenzonie, Robert Appleton, Steve Ayers, Linda Baer, Mary Barbour,
Tim Bateman, Bonnie Beard, Don Benton, Rona Blumenthal, Mary Breland, Ken
Brown, Kathy Carr, Joe Delfavero, Gareth Dence, Joanne Dickenson, Greg Diez,
Larry Dobres, Terry Dodson, Linda Dwyer, Jeff Eckert, Lisa Farrow, Al Fatur,
Rich Fenton, Joe Ferraro, Donald Ferron, Lew Frain, Sal Gallichio, Justus
Garman, Patti Gavin, Mike Gesuele, Frank Gigliotti, Moira Graham, Bob
Hackendorf, John Hennessy, Bill Hilton, Michele Holcombe, Russ Hudson,
Howard Iams, Phil Itzkovitz, Ivan Jackson, Janice Jordon, Art Kahn, Lenna
Kennedy, Bert Kestenbaum, Denny Lessner, Barbara Lingg, Tracy Louther,
Bruce Mason, Pat McFadden, Beth McKinnon, Dana Mercer, Lee Merrill, Tim
Mesler, Anita Miller, Leon Moyer, Ken Noto, Audra Oden, George Orange, Joel
Packman, Peggy Parr, George Persinger, Shirley Piazza, Cathy Primavera,
Carolyn Puckett, Mary Reinhard, Mike Risha, Paul Robie, Chuck Ross, Jay Rossi,
Dan Rubenstein, Ed Russo, Larry Ryan, Jennifer Schmidt, Charlie Scott, Lois
Shein, Mary Lou Shields, Gary Sievers, Frank Sigwart, Jim Slivka, Bev Smith,
Creston Smith, Joanne Sneen, Ann Spence, Joe Steffens, Gayle Streett, Paula
Sullivan, Chuck Teaney, Dave Vaeth, Sherrye Walker, Bruce Warfield, Tom
Wiseman , Vicky Woody, and Angelo Zanti. Their help and expertise have been
critical in creating this document. We particularly thank Aaron Prero for his
guidance and constructive comments throughout the creation of this user’s
manual.
In addition, we thank Joseph Hotz, Michael Hurd, Lee Lillard, and Lynn Karoly
for their substantive input. Sarah McLaughlin provided programming assistance.
Elif Yarnall-Cuceloglu and Connie Marshall assisted in administrative matters.
This user’s manual has been prepared by RAND for the Social Security
Administration, Office of Research, Evaluation, and Statistics, under Task Order
0440-99-36881, “Case Data for Evaluation and Other Research,” pursuant to
Contract 0600-96-27335. It reports on Subtask 4, “Analyze Data Elements.”

i

Disclaimer
This user’s manual has been compiled from previously existing written
documentation and many interviews with analysts at SSA and elsewhere. At
times, we were confronted with incomplete or conflicting information. While we
have gone through considerable effort to collect reliable information, the
possibility remains that some portions of this user’s manual are inaccurate.
Neither the authors nor SSA can assume liability for the validity of all materials
or for the consequences of their use.
To resolve ambiguous or suspect information, please contact a member of SSA’s
Data Linkage Team, Office of Research, Evaluation and Statistics, 4-C-15
Operations Building, 6401 Security Boulevard, Baltimore, MD 21235-6401. The
telephone number is 410.965.5530.
To help correct erroneous information in future editions, see page 593.

ii

Contents
PREFACE................................................................................................... I
ACRONYMS............................................................................................VII
GLOSSARY..............................................................................................IX
1.
1.1.
1.2.

INTRODUCTION .............................................................................. 1
Background .............................................................................................. 1
Organization of This Document ............................................................. 3

2.
2.1.
2.2.
2.3.
2.4.

PROGRAM DESCRIPTIONS ........................................................... 5
Old-Age, Survivors, and Disability Insurance ...................................... 5
Supplemental Security Income ............................................................. 11
Further Reading..................................................................................... 15
Links Between SSA Programs and Master Files ................................ 16

3.
HOW TO OBTAIN PROGRAM DATA............................................ 19
3.1.
Application Process................................................................................ 19
3.2.
Confidentiality Issues ............................................................................ 24
3.3.
Survey-Matched Data............................................................................ 27
3.3.1.
SIPP-Matched Files........................................................................... 27
3.3.2.
HRS and AHEAD-Matched Files ..................................................... 31
4.
OVERVIEW OF DATA DICTIONARIES ......................................... 33
4.1.
Layout of Data Dictionary..................................................................... 33
4.2.
Data Formats.......................................................................................... 36
4.2.1.
Bit-code Data Elements..................................................................... 37
4.2.2.
Packed Formats ................................................................................. 39
4.2.3.
Date Formats ..................................................................................... 39
4.2.4.
Dollar Amount Formats .................................................................... 41
5.
MASTER BENEFICIARY RECORD (MBR) FILE........................... 43
5.1.
The MBR Master File............................................................................ 43
5.1.1.
Source of Data and File Structure ..................................................... 43
5.1.2.
Crosswalk of Research Subject and Data Elements.......................... 45
5.1.3.
Data Usage Issues.............................................................................. 47
5.2.
Description of MBR Data Elements ..................................................... 58
5.3.
MBR-Based Extracts ........................................................................... 197
5.3.1.
MBR One Percent Extract (MBR1%)............................................. 202
5.3.2.
MBR Ten Percent Extract (MBR10%) ........................................... 207
5.3.3.
Monthly Administrative Records (MOAD) .................................... 209
5.3.4.
Dual Entitlement Data (DUAL) ...................................................... 213
5.3.5.
Centenarian File (CEN)................................................................... 216
5.3.6.
ORS Foreign Beneficiary File (BRA)............................................. 217

iii

5.3.7.
Twenty Percent Disability File (DIS20).......................................... 219
5.3.8.
Workers Compensation Offset File (WCOFF) ............................... 222
5.3.9.
Social Security Disability Beneficiaries File (DBF) ....................... 224
5.3.10. One Percent OACT CAN File (CAN)............................................. 226
5.3.11. One Percent OACT BOAN/OTAN/XRAN File (BOAN) .............. 228
5.3.12. OACT Totalization File (TOTL)..................................................... 229
5.3.13. OACT Windfall Elimination Provision File (WIND)..................... 231
5.3.14. ZIP Extract for S.G. (ZIP)............................................................... 233
5.3.15. Administrative Disallowance/Denial Extract (DDD) ..................... 234
5.3.16. OACT AERO File Extract (AERO)................................................ 237
5.3.17. Widow’s Indexing File Extract (WIDOW)..................................... 238
5.4.
MBR 810/811 Record Format............................................................. 240
6.
SUPPLEMENTAL SECURITY RECORD (SSR) FILE.................. 249
6.1.
The SSR Master File............................................................................ 249
6.1.1.
Source of Data and File Structure ................................................... 249
6.1.2.
Crosswalk of Research Subject and Data Elements........................ 252
6.1.3.
Data Usage Issues............................................................................ 254
6.2.
Description of SSR Data Elements ..................................................... 257
6.3.
SSR-Based Extracts ............................................................................. 384
6.3.1.
One Percent CER Person File ......................................................... 385
6.3.2.
Ten Percent CER Person File.......................................................... 385
6.3.3.
One Percent CER Original File....................................................... 385
6.3.4.
Ten Percent CER Original File ....................................................... 385
6.3.5.
One Percent Full SSR File .............................................................. 386
6.3.6.
Ten Percent Full SSR File............................................................... 386
6.3.7.
One Percent Longitudinal File ........................................................ 386
6.3.8.
100 Percent Universe File ............................................................... 386
6.3.9.
REMICS File................................................................................... 387
6.4.
SSR-Based Record Formats................................................................ 391
6.4.1.
SSR Characteristic Extract Record (CER) ...................................... 395
6.4.2.
SSR Longitudinal Record Format (LRF) ........................................ 401
6.4.3.
SSR Household Address Format File (ADDRESS)........................ 404
7.
NUMIDENT FILE .......................................................................... 406
7.1.
The Numident Master File .................................................................. 406
7.1.1.
Source of Data and File Structure ................................................... 406
7.1.2.
Crosswalk of Research Subject and Data Elements........................ 408
7.1.3.
Data Usage Issues............................................................................ 408
7.2.
Description of Numident Data Elements ........................................... 409
7.3.
Numident-Based Extracts ................................................................... 424
8.
MASTER EARNINGS FILE (MEF) ............................................... 425
8.1.
The MEF Master File .......................................................................... 425
8.1.1.
Source of Data and File Structure ................................................... 425
8.1.2.
Crosswalk of Research Subject and Data Elements........................ 426
8.1.3.
Data Usage Issues............................................................................ 426

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8.2.
8.3.

Description of MEF Data Elements.................................................... 431
MEF-Based Extracts............................................................................ 454

9.
831 DISABILITY FILE .................................................................. 455
9.1.
The 831 Disability Master File............................................................ 455
9.1.1.
Source of Data and File Structure ................................................... 455
9.1.2.
Crosswalk of Research Subject and Data Elements........................ 456
9.1.3.
Data Usage Issues............................................................................ 456
9.1.4.
Linking 831 Data to the MBR and SSR.......................................... 457
9.2.
Description of 831 Disability File Data Elements.............................. 457
9.3.
831 Disability File Extracts ................................................................. 492
10.

CONTINUOUS WORK HISTORY SAMPLE (CWHS) DATA
DICTIONARY ............................................................................... 493
10.1.
The CWHS Master File.................................................................... 493
10.1.1. Source of Data and File Structure ................................................... 493
10.1.2. Data Usage Issues............................................................................ 495
10.2.
Description of CWHS Data Elements............................................. 496
10.3.
CWHS-Related Files......................................................................... 530
10.3.1. One Percent Annual Employee-Employer (EE-ER) File................ 530
REFERENCES ...................................................................................... 534
A.

STATE AND COUNTY CODES ................................................... 537

B.

DISTRICT OFFICE CODES ......................................................... 568

C.

IMPAIRMENT CODES ................................................................. 582

YOUR COMMENTS............................................................................... 593
FULL-NAME INDEX .............................................................................. 595

v

Figures
Figure 3.1.
Figure 5.1.
Figure 5.2.
Figure 5.3.

vi

Application Process for SSA Administrative Data............................ 20
Computation of Monthly Payment .................................................... 50
Dual Entitlement ................................................................................ 54
Dual Entitlement from Two Trust Funds........................................... 56

Acronyms
AGI
AHEAD
AIME
ALC
AME
CDR
CER
COLA
CPS
CWHS
DAA
DCFAM
DDA
DDS
DE
DI
DIB
DLT
DRSA
DSSA
DUMAS
EBCDIC
EEST
EIN
FERS
FICA
FRA
HCFA
HI
HRS
IRS
MBR
MEF
MOA
MQGE
MSSICS
NDDSS
NRA
OACT
OASDI
OASI
OD
OF

Adjusted Gross Income
Asset and Health Dynamics survey
Average Indexed Monthly Earnings
Agency Location Code
Average Monthly Earnings
Continuing Disability Review
Characteristic Extract Record
Cost of Living Adjustment
Current population Survey
Continuous Work History Sample
Drug Addiction and Alcoholism
Deputy Commissioner for Finance, Assessment and Management
Dimes Deduction Amount
Disability Determination Services
Dual Entitlement
Disability Insurance
Disability Insurance Benefit
Data Linkage Team
Division of RSDI Research Statistics and Analysis
Division of SSI Statistics and Analysis
Daily Update and Master Accounting System
Extended Binary-Coded Decimal Interchange Code
Employment and Earnings Statistics Team
Employer Identification Number
Federal Employees Retirement System
Federal Insurance Contributions Act
Full Retirement Age (see Normal Retirement Age)
Health Care Financing Administration
Hospital Insurance
Health and Retirement Study
Internal Revenue Service
Master Beneficiary Record
Master Earnings File
Memorandum of Agreement
Medicare Qualified Government Employee
Modernized Supplemental Security Income System
National Disability Determination Services System
Normal Retirement Age (also referred to as Full Retirement Age)
Office of the Chief Actuary
Old-Age, Survivors, and Disability Insurance
Old-Age and Survivors Insurance
Office of Disability
Office of Finance

vii

OIM
ORES
OS
OSDD
OSO
OSR
PIA
QC
REMICS
RETAP
RRB
RSDI
SECA
SGA
SIPP
SMI
SSA
SSI
SSN
SSR
TRA
UI

viii

Office of Information Management
Office of Research, Evaluation and Statistics
Office of Systems
Office of Systems Design and Development
Office of System Operations
Office of Systems Requirements
Primary Insurance Amount
Quarters of Coverage
Revised Management Information Counts System
Regular Transcript Selection and Attainment Pass
Railroad Retirement Benefit
Retirement, Survivors, and Disability Insurance
Self-Employment Contributions Act
Substantial Gainful Activity
Survey of Income and Program Participation
Supplemental Medical Insurance
Social Security Administration
Supplemental Security Income
Social Security Number
Supplemental Security Record
Tax Reform Act
Unemployment Insurance

Glossary
A benefit

Primary benefit, i.e., based on the claimant’s own earnings history.

Beneficiary

Individual who receives OASDI benefits. Also see Recipient.

B benefit

Spousal benefit, based on the earnings of a living worker.

C benefit

Child’s benefit.

Data element

Field or variable on a data file.

D benefit

Benefit for aged widow(er) or nondisabled widow(er) age 60 or
older.

Deeming

Term used in the SSI program when the income and resources of
people responsible for the welfare of an eligible individual are
considered in determining the eligibility and payment amount for an
SSI recipient. See Section 6.1.3, in particular page 255.

Dual entitlement

Dual entitlement occurs where a beneficiary is eligible for benefits
on the basis of more than one account. For example, a woman may
claim Old-Age and Survivors Insurance (OASI) benefits based on
both her own and her husband’s earnings history. See Section 5.1.3,
in particular pages 50 and following.

E benefit

Benefit for mother or father of an eligible worker.

F benefit

Benefit for parent of a deceased worker.

Field office

Generic term for local SSA office where SSA clients may
communicate in person with SSA staff. A field office may be a
district office, branch office, resident station, teleservice center, or
contact station.

Offset

Reduction in benefit because of benefits received from other pension
sources or worker’s compensation.

Recipient

Individual who receives SSI benefits. Also see Beneficiary.

Title II

Section of Social Security Act legislating Old-age and Survivors
Insurance and Disability Insurance (OASDI). (42 USC, Chapter 7,
Subchapter 2.)

Title XVI

Section of the Social Security Act legislating Supplemental Security
Income (SSI). (42 USC, Chapter 7, Subchapter 16.)

W benefit

Benefit for disabled widow(er)

ix

1. Introduction

1.

Introduction

1.1.

Background

The Social Security Administration (SSA) is responsible for administrating two
cash benefit programs, notably the Old-Age, Survivors, and Disability Insurance
(OASDI) and Supplemental Security Income (SSI) programs. To carry out this
task, SSA maintains a number of files with detailed information on individuals
and their characteristics, such as demographics, employment, earnings, assets,
disability diagnosis, location, and other information. While designed for SSA to
carry out its administrative tasks, the data files offer great informational depth to
researchers interested in SSA’s programs and other research areas. This user’s
manual is intended for such researchers, both inside and outside of SSA. It
documents data files and data elements that are of greatest interest for research
purposes.
SSA’s data files are governed by strict confidentiality restrictions and are not
publicly accessible. SSA’s Office of Research, Evaluation, and Statistics (ORES)
is the primary interface for researchers, either within SSA or outside of it, who
seek access to SSA’s program files. This user’s manual explains the procedures
for obtaining program data and the restrictions on their use.
The following master files contain in-depth information on individuals:
•

The Master Beneficiary Record (MBR) is the main file administrating OASI
and DI (OASDI) payments. It contains one record for each of about 98
million claim records and covers roughly 142 million beneficiaries. See
Chapter 5.

•

The Supplemental Security Record (SSR) is the main file for administering
the SSI program. It has about 43 million household records, covering over 60
million persons. See Chapter 6.

•

The Master File of Social Security Number Holders and Applications, better
known as the Number Identification (Numident) file, contains records of
applications for original and replacement Social Security cards, including
name, Social Security Number (SSN), date and place of birth and death, and
other personal information. Records are initiated by Social Security card
applications; record updates, such as with date of death, may come from many
sources. The unit of observation is an SSN. There are almost 400 million
SSN numbers. See Chapter 7.

•

The Master Earnings File (MEF) contains one record for each issued SSN. It
includes entries for earnings of each calendar year since 1951 and additional
related information. The MEF record contains identifying information
1

1. Introduction

(including sex, race, date of birth, and date of death), first year of earnings,
last year of earnings, other indicators (such as multiple SSNs, railroad, selfemployment, military, and agricultural), and summary and detailed earnings
data. See Chapter 8.
•

The National Disability Determination Services System (NDDSS) tracks cases
as they are processed by the Disability Determination Services (DDSs). The
Office of Disability (OD) maintains a number of extract files which are
accessible to and used by ORES staff. These files are known as 831
Disability files, because the main sources of NDDSS data are the disability
determination forms SSA-831, SSA-832, and SSA-833. These forms report
the process and outcome of the DDS evaluation of a claimant’s disability on
application for benefits or on review of the continuance of the disability.
NDDSS processes both DI and SSI disability claims. See Chapter 9.

•

The Continuous Work History Sample (CWHS) is a 1 percent sample of the
MEF that combines earnings data from the MEF with some benefit data from
the MBR. Additionally, the CWHS has data fields created from the MEF and
MBR that reflect an annual view of benefit and insured status for the sample
cases. See Chapter 10.

The MBR, SSR, Numident, and MEF are program files, constructed and
maintained for program administration purposes. The 831 Disability files and
CWHS are analytical files, constructed and updated for research purposes.
Researchers are not given direct access to the MBR, SSR, Numident, and MEF.
Instead, they may be given copies of extract files, which contain subsets of data
elements with relevance to research. SSA creates many extract files on a regular
basis, such as quarterly or annually. In this user’s manual, these extract files are
referred to as recurring extract files. Most recurring extract files contain only a
subset of the master file population, selected based on characteristics (such as age
or marital status) or based on an SSN digit pattern that yields a pseudo-random
selection of some fraction of the population. Full population or universal (100
percent) recurring extracts exist for the MBR and SSR. This user’s manual
documents existing recurring extract files, including their sample selection criteria
and data element list. This user’s manual does not document all data elements.
We have attempted to capture all data elements that bear relevance to current
research issues.
Some research projects require data that cannot be found on, or derived from,
existing recurring extract files. In such cases, the researcher may request that
ORES access master files directly, either by extracting data elements for a
specific list of SSNs through a finder process or by developing and submitting
custom programs.

2

1. Introduction

1.2.

Organization of This Document

The remainder of this user’s manual is organized as follows. Chapter 2 provides
background on the master files in connection to the OASDI and SSI programs.
Chapter 3 discusses the process through which researchers may gain access to
SSA administrative data, including application procedures, cost of resources, and
likely time frame. It also provides guidance on the most promising master files
for common research areas. Chapter 4 provides general information on the data
dictionaries—presented in Chapters 5 through 10—, including a discussion of
special data formats such as date, bit-code, and packed formats.
Chapters 5 through 10 present data dictionaries for the master files, on chapter for
each of the master files, focusing on data elements of greatest researcher interest.
We first document each element of interest in the particular master file, including
its interpretation, legal values, and idiosyncrasies, if any. We then discuss the key
recurring extracts that are derived from the master file, including sample selection
criteria and available data elements. Specifically, the data dictionaries are
presented as follows: MBR (Chapter 5); SSR (Chapter 6) , Numident (Chapter 7),
MEF (Chapter 8); 831 Disability (Chapter 9); and CWHS (Chapter 10).
The appendices contain code listings that are common to both the MBR and SSR.
Appendix A contains state and county codes, Appendix B SSA District Office
codes, and Appendix C Impairment Codes.
Finally, this user’s manual contains several indices of data elements. All six
master file chapters contain lists of data elements by research area. The full-name
index, starting on page 537, lists the full names of all data element acronyms
across all data dictionaries. It contains colloquial names, rather than official full
names, of data elements whose full names are rarely used among researchers.

3

2. Program Descriptions

2.

Program Descriptions

As described above, researchers routinely use SSA program data to conduct
research. However, these data are not created for research purposes. They are
collected and used to enable SSA to administer the OASDI and SSI programs.
This chapter briefly discusses these two programs—origins, eligibility, and
benefits—and their links to the master files. Sections 1.1 and 2.2 summarize the
OASDI and SSI programs, respectively. Additional program information may be
found in the publications listed in Section 2.3. Section 2.4 relates research areas
to master files.

2.1.

Old-Age, Survivors, and Disability Insurance

The OASDI program—which is what Social Security means for most
Americans—is the largest income-maintenance program in the United States.
Based on social insurance principles, the program provides monthly benefits
designed to replace, in part, the loss of income resulting from retirement,
disability, or death. OASDI has two programs: the Old-Age and Survivors
Insurance (OASI) program, introduced in 1935, and the Social Security Disability
Insurance (DI) program, introduced in 1956. Both are contained in Title II of the
Social Security Act.
Coverage is nearly universal, with about 96 percent of the jobs in the United
States covered. Workers finance most of the program through a payroll tax levied
under the Federal Insurance Contribution Act (FICA) and Self-Employment
Contribution Act (SECA). The revenues are deposited in two trust funds—the
Federal Old-Age and Survivors Insurance Trust Fund and the Federal Disability
Insurance Trust Fund—which pay benefits and the operating expenses of the
program. In 1999, the program’s total income of $526.6 billion exceeded its total
expenditures of $392.9 billion, thus generating a surplus of $133.7 billion. Over
98 percent of expenditures consisted of benefit payments. Worker payroll taxes
accounted for 87 percent of total income; interest on the trust fund balances
generated 11 percent of total income, and taxation of a portion of OASDI benefits
generated the remaining 2 percent.
In December 1999, 44.6 million persons were receiving monthly benefits.
Approximately 62 percent were retired workers and 10 percent disabled workers.
The remainder received benefits based on the earnings records of another.
Approximately 7 percent were spouses of retired, deceased, and disabled workers,
9 percent children, and 12 percent widow(er)s and parents.

5

2.1. Old-Age, Survivors, and Disability Insurance

Coverage
Nearly all work performed by citizens and non-citizens is covered if it is
performed within the United States (defined for Social Security purposes to
include all 50 states, the District of Columbia, the Commonwealth of Puerto Rico,
the territories of Guam and American Samoa, the U.S. Virgin Islands, and the
Northern Mariana Islands). In addition, the program covers work performed
outside the United States by American citizens or resident aliens who are
employed by an American employer, employed by a foreign affiliate of an
American employer electing coverage for its employees, or (under certain
circumstances) the self-employed.
The majority of workers excluded from OASDI coverage are in four major
categories: (1) federal civilian employees hired before January 1, 1984; (2)
agricultural workers and domestic workers whose earnings do not meet certain
minimum requirements; (3) persons with very low net earnings from selfemployment (generally less than $400 per year); and (4) employees of several
state and local governments. Civil service and other government workers are,
however, included in Medicare coverage and are therefore present in the MBR.
Benefit Eligibility
To qualify for Social Security a person must be insured for benefits. Most types
of benefits require fully insured status, which is obtained by acquiring a certain
number of credits (also called quarters of coverage) from earnings in covered
employment. The number of credits needed depends on the worker’s age and
type of benefit.
In the OASI program, persons are fully insured for benefits if they have at least as
many credits (acquired at any time after 1936) as the number of full calendar
years elapsing after age 21 and before age 62, disability, or death, whichever
occurs first. For workers who attained age 21 before 1951, the requirement is one
credit for each year after 1950 and before the year of attainment of age 62,
disability, or death. Persons reaching age 62 after 1990 need 40 credits to qualify
for retirement benefits. In 2000, workers earn one credit for each $780 of annual
earnings, up to a maximum of four credits per year.
For workers who die before acquiring fully insured status, certain survivor
benefits are payable if they were currently insured—that is, they acquired 6
credits in the 13-quarter period ending with the quarter in which they died.
The DI program has two criteria for disability benefit eligibility. Workers must
both be fully insured and meet a test of substantial recent covered work—that is,
they must have credit for work in covered employment for at least 20 quarters of

6

2.1. Old-Age, Survivors, and Disability Insurance

the 40 calendar quarters ending with the quarter the disability began. Young
workers disabled before age 31 may qualify for benefits under a special insured
status requirement. They must have credits in one-half the calendar quarters after
age 21, up to the date of their disability, or, if disabled before age 24, one-half the
quarters in the three years ending with the quarter of disability. Blind workers
need only to be fully insured to qualify for benefits.
Disability Determination
For purposes of DI entitlement, disability is defined as “the inability to engage in
any substantial gainful activity (SGA) by reason of any medically determinable
physical or mental impairment that can be expected to result in death or that has
lasted or can be expected to last for a continuous period of not less than 12
months.” A person’s age, education, and work experience are considered along
with the medical evidence in making a determination of disability. A less strict
rule is provided for blind workers age 55 or older. Such workers are considered
disabled if, because of their blindness, they are unable to engage in SGA requiring
skills and abilities comparable to those required in their past occupations.
The impairment must be of a degree of severity that renders the individual unable
to engage in any kind of substantial gainful work that exists in the national
economy, regardless of whether such work exists in the immediate area in which
the individual lives, whether a specific job vacancy exists for that person, or
whether that person would be hired upon application for the work. The amount of
earnings that ordinarily demonstrates SGA is set forth in regulations. For nonblind beneficiaries, earnings averaging more than $700 a month are presumed to
represent SGA, and earnings below $300 generally indicate the absence of SGA.
The SGA level for statutorily blind beneficiaries varies by year and is $1170 a
month in 2000.
Unlike the Old-Age and Survivors Insurance program, which is an entirely
federally-administered program, the law mandates federal-state cooperation in
carrying out the DI program. Each state’s Disability Determination Services
(DDS) develops the medical evidence and makes an initial determination of
disability based on federal criteria, after SSA determines that the applicant is
insured for benefits. DDS costs are reimbursed to the states by the federal
government.
The applicant may appeal an unfavorable decision through a four-step process
taken in the following order: a reconsideration of the initial decision; a hearing
before an Administrative Law Judge; a review by the Appeals Council; and a civil
suit in Federal District Court. A sample of DDS decisions is reviewed by SSA to
ensure consistency and conformity with national policies.

7

2.1. Old-Age, Survivors, and Disability Insurance

Applicants may be referred to the state vocational rehabilitation agency. If they
are offered services and refuse them without good reason, benefits may be
withheld. SSA pays for the cost of the rehabilitation services if such services
result in a beneficiary’s return to work at the SGA level for at least 9 continuous
months.
OASI Earnings Test
OASI beneficiaries who work after retirement may have some or all benefits
withheld, depending on their age and the amount of their annual earnings.
Benefits payable to a spouse and/or child may also be reduced or withheld
because of the earnings of the retired worker. In 2000, persons age 65 or older
receive full benefits regardless of their earnings, while benefits for persons age
62-64 are reduced $1 for each $2 of annual earnings in excess of $10,080. The
earnings test also applies to non-disabled auxiliaries of disabled beneficiaries.
Prior to the year 2000, a different earnings test applied to beneficiaries age 65-69.
In 1999, benefits for persons age 65-69 were reduced $1 for each $3 of earnings
above $15,500.
Benefits Types
Monthly retirement benefits are payable at age 62 but are permanently reduced if
claimed before the Normal Retirement Age (NRA). Before the year 2000, the
NRA was 65 years; for workers that become eligible for (early) benefits in 2000,
it is 65 years and two months; it is scheduled to gradually increase to age 67.
Benefits may also be payable to the spouse and children of retired-worker
beneficiaries. A spouse receives benefits at age 62 or at any age if he/she is
caring for a child under age 16 or disabled. A divorced spouse age 62 or older
who had been married to the worker for at least 10 years is also entitled to
benefits. If the spouse has been divorced for at least two years, the worker who is
eligible for benefits need not be receiving benefits for the former spouse to
receive benefits. Benefits are payable to unmarried children under age 18, or age
18-19 if they attend elementary or secondary school full time. A child can be the
worker’s natural child, adopted child, stepchild, and—under certain
circumstances—a grandchild or stepgrandchild. A worker’s child age 18 or older
may also receive benefits if disabled before age 22.
Monthly benefits are payable to disabled workers after a waiting period of five
full calendar months. This rule applies because DI is not intended to cover shortterm disabilities. Benefits terminate if the beneficiary medically improves or
returns to work (at a substantial gainful activity level) despite the impairment. At
NRA, beneficiaries are transferred to the retirement program. Benefits for family

8

2.1. Old-Age, Survivors, and Disability Insurance

members of a disabled worker are payable under the same conditions as for those
of retired workers.
Monthly benefits are payable to survivors of a deceased worker. A widow(er)
married to the worker for at least nine months (three in the case of accidental
death) may receive an unreduced benefit if claimed at NRA (if the spouse never
received a retirement benefit reduced for age). It is permanently reduced if
claimed between age 60 and before NRA, and for disabled survivors if claimed at
age 50-59. Benefits are payable to a widow(er) or surviving divorced spouse at
any age who is caring for a child under age 16 or disabled. A surviving divorced
spouse age 60 or older is entitled to benefits if he or she had been married to the
worker for at least 10 years. A deceased worker’s dependent parent age 62 or
older may also be entitled to benefits.
Surviving children of deceased workers may receive benefits if they are under age
18, are full-time elementary or secondary school students age 18-19, or became
disabled before age 22.
Benefit Amounts
The OASDI benefit amount is based on covered earnings averaged over a period
of time equal to the number of years the worker reasonably could have been
expected to work in covered employment. Specifically, the number of years in
the averaging period equals the number of full calendar years after 1950 (or, if
later, after age 21) and up to the year in which the worker attains age 62, becomes
disabled, or dies. In survivor claims, earnings in the year of the worker’s death
may be included. In general, the highest 35 years are included. The minimum
length of the averaging period is two years.
For workers who were first eligible (attained age 62, became disabled, or died)
after 1978, the actual earnings are indexed, i.e., updated to reflect increases in
average wage levels in the economy. After a worker’s average indexed monthly
earnings (AIME) have been determined, a benefit formula is applied to determine
the worker’s primary insurance amount (PIA), on which all Social Security
benefits related to the worker’s earnings are based. The benefit formula is
weighted to replace a higher portion of lower-paid workers’ earnings than of
higher paid workers’ earnings (although higher-paid workers will always receive
higher benefits). For persons first eligible before 1979, the actual amount of
covered earnings is used in the computations, along with a different PIA formula.
For persons first eligible for benefits in 2000, the formula is:
90 percent of the first $531 of AIME, plus
32 percent of the next $2,671 ($531 to $3,202) of AIME, plus
15 percent of AIME over $3,202.

9

2.1. Old-Age, Survivors, and Disability Insurance

The dollar amounts defining the AIME brackets are adjusted annually based on
changes in average wage levels in the economy. As a result, initial benefit
amounts will generally keep pace with future increases in wages. A special
minimum PIA is payable to persons who have had covered employment or selfemployment for many years at low earnings. It applies only if the resulting
payment is higher than the benefit computed by the regular formula.
After the initial benefit amount has been determined for the year of first
eligibility, the amount is increased automatically each December (payable in the
January checks) to reflect any increase in the Consumer Price Index. The 2000
cost-of-living adjustment was 2.4 percent. The benefit may be recomputed if,
after retirement, the worker has additional earnings that produce a higher PIA.
The monthly benefit for a worker retiring at NRA is equal to the PIA rounded to
the next lower multiple of $1. For workers retiring before NRA, the benefit is
actuarially reduced to account for the longer period over which they will receive
benefits. In 1999, a worker who retires at age 62 receives 80 percent of the full
benefit amount (20 percent reduction). The benefit is reduced proportionally for
each month of entitlement before NRA. A spouse who begins to receive benefits
at age 62 receives 75 percent of the amount that would have been payable at
NRA; a widow(er) at age 60 will be paid 71.5 percent of the deceased spouse’s
PIA, as will a disabled widow(er) age 50-59. Starting in the year 2000, the NRA
gradually increases to age 67. The reductions for early retirement are
proportional to the number of months before NRA and therefore exceed those for
1999 and earlier.
Benefits for eligible family members are based on a percentage of the worker’s
PIA. A spouse or child may receive a benefit of up to 50 percent of the worker’s
PIA. A surviving widow’s or widower’s benefit is equal to as much as 100
percent of the amount of the deceased worker’s PIA. The benefit of a surviving
child is 75 percent of the worker’s PIA.
The law sets a limit on the total monthly benefit amount to workers and their
eligible family members, referred to as the Family Maximum. This maximum
ranges from 150 to 188 percent of PIA, depending on the PIA. Benefits to the
family members of disabled workers are paid on the same basis as those to the
family of retired workers. The limitation on family benefits is, however,
somewhat more stringent for disabled-worker families than for retired-worker or
survivor families. The family maximum ensures that the families are not
considerably better off financially after the retirement, disability, or death of the
worker than they were while the worker was employed. For example, if the
primary wage earner is deceased, a child beneficiary is eligible for 75 percent of
the worker’s PIA. Two children would each get 75 percent, for a total of 150
percent of the PIA. However, if there are three eligible children, their benefits
would be proportionally reduced such that they sum to the Family Maximum. If a

10

2.1. Old-Age, Survivors, and Disability Insurance

child is eligible on two accounts, his benefits are paid from the account that
provides the highest benefit. In that situation, the Family Maximum is summed
over the two accounts. Suppose, for example, that the father’s PIA is $400 and
the Family Maximum is $600. The mother’s PIA is $500 and Family Maximum
is $750. The child’s benefit is 75 percent of the higher PIA, $375 (75 percent of
$500) or a shared amount on a Family Maximum of $1350 ($600 + $750).
Taxation of Benefits
Up to 85 percent of Social Security benefits may be subject to federal income tax
depending on the taxpayer’s amount of income (under a special definition) and
filing status. The applicable definition of income is adjusted gross income (before
Social Security or Railroad Retirement benefits are considered), plus tax-exempt
interest income—with further modification of adjusted gross income in some
cases involving certain tax provisions of limited applicability among the
beneficiary population—plus one-half of Social Security and Tier I Railroad
Retirement benefits.
For married taxpayers filing jointly whose income under this definition is between
$32,000 and $44,000, the amount of benefits included in gross income is the
lesser of one-half of Social Security and Tier I Railroad Retirement benefits or
one-half of income over $32,000. If their income exceeds $44,000, the amount of
benefits included in gross income is the lesser of (1) 85 percent of Social Security
and Tier I railroad retirement benefits or (2) the sum of $6,000 plus 85 percent of
income over $44,000.
For married taxpayers filing separate returns, no exempt amounts are applicable.
The amount of benefits included in the gross income is the lesser of 85 percent of
Social Security or Tier I Railroad Retirement benefits, or 85 percent of income (as
defined above). For individuals in all other filing categories, the amount of
benefits to be included in gross income is determined in a manner analogous to
that for married taxpayers filing jointly, but at lower exempt amounts.

2.2.

Supplemental Security Income

The Public Assistance for Needy Aged and Blind program and the Aid to the
Permanently and Totally Disabled program were established in 1935 and 1950,
respectively. In 1972, Congress replaced them with the federal Supplemental
Security Income (SSI) program, which is administered by SSA. This ended the
multiplicity of eligibility requirements and benefit levels that had characterized
the assistance programs formerly administered at the state and local levels. The
program went into effect in January 1974. It is contained in Title XVI of the
Social Security Act.

11

2.1. Old-Age, Survivors, and Disability Insurance

The SSI program consists of two parts: the federal program, and state
supplementation of the federal payment. Under the federal program, the
eligibility requirements are nationally uniform for age, limits on income and
resources allowed, and definitions of disability or blindness. Federal benefit
payments are also nationally uniform so that regardless of where qualified
individuals live, they are guaranteed the same minimum payment. The state
supplementation can be federally or state-administered. States with stateadministered programs establish their own eligibility criteria and issue their own
checks. States with federally-administered programs must adhere to the SSI
eligibility criteria and one check is issued for the combined federal and state
payment. State-administered payments are not captured on the SSR file. As of
January 1999, all but two states offered supplementary payments to at least some
of their recipients. Almost 90 percent of SSI payments are federal.
In January 2000, 6.3 million people received federally-administered SSI
payments. Of the total, 31 percent were age 65 or older; 56 percent were blind or
disabled age 18-64; and 13 percent were blind or disabled under age 18. Under
Title II, disabled workers are automatically converted to the retired category when
they reach NRA. However, disabled or blind SSI recipients are not converted.
People who first qualify at age 65 are automatically categorized as aged.
The maximum federal benefit for an individual is $512 per month in 2000. For a
couple the maximum federal benefit is $769 per month. Beneficiaries with
income from other sources may receive reduced SSI payments, as explained
below. The average total benefit, including state supplementation, was $369 per
month in December 1999; the average federal benefit was $342 per month.
Eligibility
Basic requirements for SSI eligibility involve citizenship, income, financial
resources, age, and disability.
Citizenship. Since the passage of the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996, SSI eligibility is generally restricted to
U.S. citizens residing in one of the 50 states, the District of Columbia, or the
Northern Mariana Islands. However, eligibility is still possible for non-citizen
members of certain groups of refugees, active duty or retired military personnel
and their families, and lawful permanent residents who have earned or can be
credited with 40 quarters of Social Security covered employment.
Income. An individual does not have to be entirely without income to be eligible
for SSI benefits. Maximum SSI benefits are paid, assuming the other conditions
of eligibility are met, if the individual or couple has no “countable” income in that
particular month. If the individual or couple has countable income, a dollar-for-

12

2.1. Old-Age, Survivors, and Disability Insurance

dollar reduction is made against the maximum payment. Not all income is
counted for SSI purposes; see below.
Financial resources. In most cases, ownership of financial assets is limited to
$2,000 for an individual or $3,000 for a couple. The resource limit for a couple
applies even if only one member of a couple is eligible. Some items are excluded
in determining countable resources; see below.
Age and disability. To qualify as aged, an individual must be at least 65 years
old. Qualifying standards for SSI payments based on disability are almost the
same as those used for the DI program. That is, an individual is considered to be
disabled if he or she is unable to engage in any SGA by reason of any medically
determinable physical or mental impairment that can be expected to result in
death or which has lasted (or can be expected to last) for a continuous period of
12 months. This 12-month requirement does not apply to the blind in SSI.
The SGA criterion does not apply to children under age 18. The standard for
them is a medically determinable physical or mental impairment that results in
marked and severe functional limitations.
As of January 1, 1997, persons for whom drug addiction or alcoholism is a
contributing factor material to the finding of disability ceased to be eligible for
SSI. Inmates of public institutions, including prisoners, are not eligible for SSI.
There are some exceptions to this general rule: those in medical institutions where
the Medicaid program pays more than half the cost of their care may receive up to
$30 monthly; and those who live in certain public emergency shelters and
community-based residences for 16 persons or fewer may, if otherwise eligible,
receive SSI.
Income
The maximum SSI payment is reduced dollar-for-dollar to reflect other income
and in-kind support and maintenance. Major exclusions include the first $20 of
monthly unearned income from virtually any source (such as Social Security
benefits, but not needs-tested income such as veterans’ pensions) and the first $65
of monthly earned income plus one-half remaining earnings. Given the $512
maximum monthly federal benefit, the dollar-for-dollar reduction thus eliminates
SSI payments altogether for individuals with income from wages in excess of
$1,109 or income from other sources in excess of $532. There are some
exceptions to these break-even points, such as when the individual has a
combination of earned and unearned income.
Income received in-kind, i.e., as goods rather than money, is considered in
determining the payment amount.

13

2.1. Old-Age, Survivors, and Disability Insurance

If a recipient lives in another person’s household and receives both food and
shelter from the person in whose household he or she is living, the federal benefit
is reduced by one-third, regardless of the actual dollar value of the in-kind support
and maintenance. SSI recipients are required to apply for any other benefits to
which they may be entitled, such as Social Security, Unemployment Insurance
(UI), or workers’ compensation.
If a child recipient under age 18 lives with parents, or an adult lives with a spouse
who is not eligible for SSI, some of the income of the parent or spouse may be
counted as unearned income to the eligible person. This process is called
“deeming.” Non-citizens may also be deemed income from an alien sponsor.
Other income excluded when determining payment amounts includes certain
scholarships, certain student earnings, work expenses of blind persons,
impairment-related work expenses of the disabled, payments for providing foster
care to a child not eligible for SSI, and the Earned Income Tax Credit. Income
necessary for an approved plan for achieving self-support for blind and disabled
recipients is also disregarded. Irregular and infrequent income is not counted as
long as it does not exceed $20 per month if unearned or $10 a month if earned.
The Employment Opportunities for Disabled Americans Act of 1986 provided
special SSI benefits and Medicaid coverage to blind and disabled individuals
eligible for SSI payments who work despite severe impairments. This legislation
made permanent and revised section 1619 of the Social Security Act which was
enacted as a temporary demonstration project in 1980. Under section 1619(a), a
disabled recipient with earnings over the SGA level may continue to receive SSI
payments under a special benefit status and. Moreover, section 1619(b) provides
special SSI recipient status for Medicaid purposes when the individual has
earnings that make him or her ineligible for cash payments. Because these
earnings are combined with unearned income in making the payment
determination, they do not necessarily have to exceed the SGA level. This special
benefit status may continue as long as the recipient has the disabling impairment
and until his or her earnings exceed the amount that would reduce the cash benefit
to zero.
Resources
Although the amount of assets a person may hold to be eligible for SSI is fixed at
$2,000 for an individual ($3,000 for a couple), certain resources are excluded
from consideration. The most important of these is a home occupied by the
recipient. Also excluded are personal goods and household effects with an equity
value of up to $2,000.
An automobile may be excluded, regardless of its value, if the individual or a
member of the individual’s household uses it for transportation for employment or

14

2.1. Old-Age, Survivors, and Disability Insurance

medical treatment, if it is modified to be operated by, or used for, transportation
of a handicapped person, or if it is needed for essential daily activities. If an
automobile cannot be excluded based on the nature of its use, a current market
value of up to $4,500 may be excluded.
Life insurance policies are not countable if the face values do not exceed $1,500.
Under certain circumstances, real property can be excluded for as long as the
owner’s reasonable efforts to sell it are not successful.
Special exclusions are applicable to the resources necessary for an approved plan
of self-support for blind or disabled recipients and for property essential to selfsupport. The value of burial spaces for a recipient, spouse, and immediate family
members is excluded, as is up to $1,500 of funds set aside for burial of the
individual and spouse.

2.3.

Further Reading

The following are useful sources for understanding the OASDI and SSI programs.
For full citations, consult the list of references on page 534.
•

•

•

•
•

Social Security Programs in the United States (SSA 1997a). This publication
of SSA concisely describes OASDI, SSI, Medicare, Medicaid, UI, Worker’s
Compensation, Temporary Disability Insurance, Food Stamps, and about 12
other programs. It may be downloaded from
http://www.ssa.gov/statistics/sspus.html.
Social Security Handbook (SSA 1997b). This handbook provides the most
detailed specification of the OASDI, SSI, Medicare, and Black Lung Benefits
programs. It may be downloaded from
http://www.ssa.gov/OP_Home/handbook/ssa-hbk.htm.
Annual Statistical Supplement to the Social Security Bulletin (SSA 1999).
This publications provides a good summary of the OASDI, SSI, Medicare,
Medicaid, and several other insurance and income support programs. It
contains some historical information, such as cost-of-living increases tables,
beneficiary counts, benefit amounts, and various other program statistics. It
may be downloaded from http://www.ssa.gov/statistics/Supplement/1999.
Summary of Major Changes in the Social Security Cash Benefits Program:
1935-1996 (Kollman 1996). This article may be downloaded from
http://www.ssa.gov/history/pdf/crs9436.pdf.
1998 Green Book: Background Material and Data on Programs within the
Jurisdiction of the Committee on Ways and Means (Green Book 1998). This
book, compiled by the Committee on Ways and Means of the House of
Representatives, provides program descriptions and historical data on a wide
variety of social and economic topics, including Social Security, employment,
earnings, welfare, child support, health insurance, the elderly, families with

15

2.1. Old-Age, Survivors, and Disability Insurance

children, poverty, and taxation. It may be downloaded from
http://aspe.hhs.gov/98gb/intro.htm.

2.4.

Links Between SSA Programs and Master Files

As part of the process of administering the OASDI and SSI programs, SSA staff
have created a number of administrative and analytical master files: the MBR, the
SSR, the Numident, the MEF, the 831 Disability, and the CWHS files. Each of
the files is linked to one or both programs.
MBR: Master Beneficiary Record
The MBR contains the data to administer the OASDI benefit program. The MBR
record is initiated once the initial decision is made to award benefits, and
entitlement and payment data are stored on the file. Taken together, the MBR is a
massive file, containing (as of December 1998) 161 million person records
grouped in approximately 95 million units by the Social Security claim number—
that is, the SSN of the wage earner based on whose earnings benefits are paid (see
data element CAN). Spouses, widows/widowers, children, and parents, known as
the auxiliaries or survivors in the unit, can be identified by their own SSN (see
data element BOAN). Because of this, the unit itself can have multiple
configurations. The MBR does not discard old records and start new ones,
instead mostly adding new entries (blocks of data elements) to existing records or
replacing data to reflect changes in status. There is one record for each Claim
Account Number (CAN) on the MBR. However, there are circumstances under
which an individual may appear on more than one record, such as in case of dual
entitlement (see Section 5.1.3, in particular pages 50 and following).
SSR: Supplemental Security Record
The SSR provides the data needed to generate federally-administered SSI benefit
checks. The file contains approximately 43 million records, indexed under the
SSN of the first eligible person in the unit. This SSN is called the Housed Under
Number (see data element HUN). There may be multiple eligible individuals in a
household, so that the 43 million HUNs represent more than 65 million recipients.
For various reasons, there may be multiple records for a recipient. SSA
establishes and updates the SSR through local field office and teleservice site
transactions, usually establishing the record as soon as a person files for SSI. The
file stores eligibility and payment information, and certain information about
ineligible spouses/parents because the SSI eligibility determination considers their
income/resources.

16

2.1. Old-Age, Survivors, and Disability Insurance

Numident: Number Identification
The Numident file is a numerically ordered file of assigned SSNs and contain
approximately 400 million records. The file accumulates SSNs through
applications for Social Security cards at SSA field offices or as part of the birth
registration process in hospitals. Each Numident record contains identifying
information given by the applicant (date of birth, sex, race, mother’s maiden
name, father’s name, place of birth). In addition, each Numident record can have
as many as 300 entries (blocks of data elements) when there are changes in the
data as a result of applying for a replacement card or an addition or change to the
information related to SSN (e.g., a name change).
MEF: Master Earnings File
The MEF file contains earnings records for calendar years since 1951 and
contains approximately 400 million records. Since 1977, the MEF is primarily
derived from Internal Revenue Service (IRS) Form W-2 data. In most cases, a
worker has one MEF record and one SSN; however, multiple MEF records exist
for workers with multiple SSNs. SSA creates the MEF record when an individual
gets his/her SSN. In addition to the SSN, the MEF record contains identifying
information (sex, race, date of birth, date of death), first year of earnings and last
year of earnings, a number of other indicators (such as whether there are multiple
SSNs, whether the worker is a railroad or agricultural employee or selfemployed), and a summary and detailed earnings data. MEF data are used for
computing OASDI benefits. In addition to the MEF, the SSR is a source of
earnings data from SSI applications.
831 Disability File
The 831 Disability file is related to both OASDI and SSI. When a person applies
for disability benefits from either program, a medical determination is required.
Medical decisions are made by the Disability Determination Services (DDS),
reported to SSA’s Office of Disability (OD), and recorded in the National
Disability Determination Services System (NDDSS). The 831 Disability file is
extracted regularly from this system for research purposes. The 831 Disability
file may contain data from decisions made at several levels of adjudication that
represent ever higher levels of appeal. Most records in the 831 pertain to only
two levels: (1) the initial medical determination; and (2) the reconsideration
decision, i.e., the first level of appeal for medical denials. Only a small number of
records for appeals beyond the reconsideration decision, such as decisions made
by SSA’s Office of Hearings and Appeals are on the 831 Disability file.
However, appeal decisions above the first reconsideration are often incomplete
and should not be relied on. Decisions made as a result of SSA’s Continuing
Disability Review (CDR) process are recorded on OD’s 832 and 833 Disability

17

2.1. Old-Age, Survivors, and Disability Insurance

Files (not documented in this user’s manual). The unit of observation in the 831
Disability file is a disability decision; the main data elements capture the primary
impairment code, the regulation basis code (used to measure the severity of the
impairment), the date of decision, the level of decision, and the result of the
decision.
CWHS: Continuous Work History Sample
The MBR, SSR, Numident, MEF, and 831 Disability files contain all information
available for study of the OASDI and SSI programs. In addition to these master
files, we highlight one important extract file, the CWHS file. It is a 1 percent
continuous work history sample from 1937—when payroll tax was first levied—
until the present. The intent of the sample is to measure the working trends and
employment of the population in relation to the OASDI program. The data in the
CWHS are drawn from other master files—the Numident, MBR, and MEF—and
from the IRS Self-Employed File.
The CWHS is a research file drawn from multiple administrative master files. It
also contains derived and constructed data elements that do not appear on any
master file. However, it is included here because it figures so prominently in a
wide range of ORES research activities that it almost has the status of a master
program file. Moreover, given the stringent restrictions on direct MEF access, the
CWHS has become a substitute for the MEF in many instances. As of June 2000,
access to the CWHS is very limited, but efforts are under way to make the file
more widely available. Contact the Data Linkage Team (DLT) (page 21)to
discuss use of the CWHS.

18

3. How to Obtain Program Data

3.

How to Obtain Program Data

Master files offer substantial opportunities for research. Researchers may be able
to obtain data from these files through SSA’s Office of Research, Evaluation, and
Statistics (ORES). This chapter describes the process for obtaining administrative
data, including application and approval, confidentiality issues, reimbursement,
and computer program considerations.
This chapter contains the following. Section 3.1 describes the application process
for most data requests. Section 3.2 discusses confidentiality issues. Section 3.3
deals with household surveys which have been matched to SSA program data.
Note: Researchers who only want to establish whether specific individuals are
dead or alive may file a so-called epidemiological request. Its application
process is generally simpler and faster than for other research requests.
This user’s manual does not pertain to epidemiological requests. For more
information, see the Announcement of Service to Epidemiological
Researchers to Provide Vital Status Data on Subjects of Health Research,
Federal Register Volume 63, Number 162 (August 21, 1998), pages
44942-44944. This announcement, with updated contact information, is
also available from http://www.ssa.gov/statistics/epidimi.html.

3.1.

Application Process

Figure 3.1 provides an overview of the application process. Briefly, the
procedure is as follows. The researcher submits a formal request for data to the
Associate Commissioner for Research, Evaluation, and Statistics. The Associate
Commissioner forwards it to the Data Linkage Team (DLT), which is responsible
for processing requests for data. A DLT analyst reviews the request to determine
SSA’s legal authorization to disclose the data and prepares a Memorandum of
Agreement (MOA). If the request is cost-reimbursable, the analyst prepares a
cost estimate on Form SSA-1235-U5. The analyst also coordinates meetings
between the data requestor and the technical data experts to discuss data issues
and develop interval data processing steps. The Associate Commissioner signs
the MOA and the reimbursement form and forwards them to the requestor. The
requestor sends a signed copy of the MOA and a check for payment (if
applicable) to the Office of Finance (OF). In addition, if applicable, the requestor
sends relevant data (such as SSNs of individuals under study) to an ORES analyst
who will extract and process the requested data. This ORES analyst is sometimes
the same person as the DLT analyst, but may also be another person who is more
specialized in the required data files. The ORES analyst extracts the data,
manipulates and analyzes them as needed, and sends the results to the requestor.
If the cost estimate deviates from actual costs, OF may issue a refund or submit a
final bill on Form SSA-1036.

19

3. How to Obtain Program Data

Requestor
Formal request

Associate
Commissioner
MOU,
Form 1235-U5
Data

Requestor

DLT
Analyst

Signed forms,
payment

OF

ORES
Analyst

Form 1036
bill or refund
Results

Requestor

Figure 3.1. Application Process for SSA Administrative Data
We now discuss each step in more detail.

Step 0.

Preliminary Inquiries

Researchers with an interest in using SSA’s administrative data are
encouraged to contact SSA’s DLT for an informal exchange on the
feasibility of using the data for their purposes, the optimal data source and
format, et cetera. In particular, for reasons of confidentiality, SSA prefers
to release tabulations, regression results, or other forms of analysis output
instead of microdata. ORES offers such analysis services to outside
researchers, and its staff is especially well-qualified for the task.
20

3. How to Obtain Program Data

Preliminary inquiries may be directed to DLT staff, Office of Research,
Evaluation and Statistics, 4-C-15 Operations Building, 6401 Security
Boulevard, Baltimore, MD 21235-6401:
Name
Patricia McFadden
Joel Packman
Michael Risha

Step 1.

E-mail
[email protected]
[email protected]
[email protected]

Telephone
410.965.5541
410.965.5530
410.966.4868

Application

Formal requests must be submitted to the Associate Commissioner for
Research, Evaluation and Statistics, Social Security Administration, 4-C15 Operations Building, 6401 Security Boulevard, Baltimore MD 212356401. The fax number is 410.965.3308. The application may be
submitted in letter-style, i.e., there is no structured application form. The
application must contain the following items:
1. Contact information of yourself and of the organization that will be
receiving the data, including Employer Identification Number (EIN) or
Agency Locator Code (for federal agencies);
2. A description of your project and the intended outcome (that is, a
dissertation, research for publication, fulfillment of a grant or contract
and the grant/contract sponsor, input to a court case, investigation of
individuals for possible administrative action, etc.);
3. A explanation of how this project will further SSA’s mission to
promote the economic security of the nations’ people through its
administration of the OASI program, the DI program, and/or the SSI
program;
4. A description of the desired data. SSA usually releases information
only in the form of aggregates or individual data that cannot be
associated with an individual. Indicate the form of data needed to
accomplish the purposes of your study, such as tabulations, data from
SSA’s program records for individuals, SSA data for individuals that
have been linked to other sources of data;
5. If data are needed for a particular cohort of individuals, a specification
of the information you have on these individuals (for example, SSNs,
names, and dates of birth);
6. A description of other sources of data to which you will be linking
SSA data (if applicable); and
7. An indication of the time frame within which you need the data.
This information will be forwarded to the DLT for review. DLT will
address issues such as SSA’s legal authorization to release the data, the

21

3. How to Obtain Program Data

types and format of the data to be released, and reimbursement issues.
The criteria for approval include whether confidentiality requirements are
met (see Section 3.2); whether the request may be fulfilled in a timely
fashion given SSA’s staffing constraints; and whether the research project
benefits SSA’s mission.
The DLT analyst will draft an MOA delineating the terms under which
data or analysis output will be made available. Specifically, the MOA
provides details on the data to be provided by SSA, the specific program
files that will be used in processing the request, the period of agreement,
the authority for the release of data, the scope of work, data security and
safeguarding, and the terms of reimbursement. The security and
safeguarding provisions include the identification of a responsible
custodian, stipulation that the data will not be merged with other data
sources, and other conditions.
SSA is required to seek full reimbursement of costs incurred in processing
the request for data or analysis. SSA may elect to waive reimbursement if
the research project generates a product that directly benefits SSA, such as
matched survey data. Assuming that reimbursement applies, the DLT
analyst will estimate costs and prepare form SSA-1235-U5, Agreement
Covering Reimbursable Services.
Both the MOA and form SSA-1235-U5 are signed by the Associate
Commissioner and sent to the requesting researcher.

Step 2.

Return MOA and Submit Payment to OF

Reimbursable costs must be paid in full prior to further processing of the
request, except when the requestor is a federal agency. Federal agencies
are required to pay 50 percent of the costs prior to the work being started
and the remaining 50 percent after the work is completed.
The requestor returns one copy of the signed MOA and form SSA-1235U5, along with payment of the estimated costs to the OF.

Step 3.

Send Data to ORES Analyst

If the request involves specific individuals, the requestor needs to provide
SSA with identifying information on those individuals. If the request does
not involve specific individuals, this step does not apply
The requestor sends a computer file to the DLT analyst who is the
requestor’s contact. This person will forward this file, if necessary, to the

22

3. How to Obtain Program Data

analyst involved in developing and executing programs to fulfill the
request. The data file should contain SSNs, names, and dates of birth for
individuals for whom case data are requested, possibly with other
information such as survey IDs.

Step 4.

Data Extraction and Analysis

The ORES analyst will then extract the required data and perform
requested analyses, if any. He or she may take several approaches, with
different implications for the time that it will take to fulfill the request and
the costs incurred. Given these implications, we briefly discuss alternative
approaches.
ORES analysts do not have the capability to directly manipulate the
master files. The required information must be obtained by manipulating
existing extract files, by accessing preselected individual records from the
master files, by custom programming, or by using combinations of these
methods.
Requests for case data may often be satisfied using existing extract files.
The ORES analyst may then further extract requested cases and data
elements from an existing extract or conduct a statistical analysis based on
an existing extract. This may be completed without involvement of
offices outside ORES. This user’s manual contains descriptions of all
recurring extract files.
In other cases, researchers request information on specific individuals.
So-called finder processes offer an efficient way to address those types of
requests. Finder processes and the subsequent formatting of the data
require minimal input from offices outside ORES.
If recurring extract files do not contain the required information, and no
SSNs are available on the individuals of interest, a custom program may
need to be written to draw a custom extract of a master file. The
development of custom programs tends to lengthen the process
substantially. While manipulation of recurring extract files and finder
processes may be completed in a matter of weeks, custom programming
typically requires several months.
For SSR research, and sometimes for MBR research, custom
programming may be avoided by a combination of recurring extract
manipulation and a finder process. The ORES analyst can take an existing
100 percent extract file and search it for all cases of interest. The resulting
file will contain SSNs that can subsequently be used as input to a finder
process.

23

3. How to Obtain Program Data

For further details, consult a DLT analyst.

Step 5.

ORES Analyst Sends Results to Requestor

Upon completion of the data extraction and analysis, the ORES analyst
sends the results to the requestor. These may be in the form of a data file
or as tabular output. If individual case data are provided, the ORES
analyst will include summary statistics, so that the requestor can verify
that he/she interprets the computer files correctly.

Step 6.

Final Billing

Form SSA-1235-U5 provided estimated costs only. If actual costs deviate
from estimated costs, the OF will issue a refund or submit an additional
billing.

3.2.

Confidentiality Issues

One of the criteria for approval of a request for data is that confidentiality rules
will not be violated. SSA is subject to strict confidentiality requirements as
specified by the Privacy Act of 1974 (5 USC 552a) and interpreted in Regulation
1 (20 CFR 401). Data containing earnings records are governed by the Internal
Revenue Code, particularly Section 6103 discussed below.
Non-Earnings Case Data
Case records may be released if the individual to which the information pertains
has given permission for release. This option is used by some survey
organizations to match survey information to administrative records. For
example, the Health and Retirement Study asks its respondents to sign a consent
form (also see Section 3.3). If the requesting organization wants to obtain data in
this way, it needs to coordinate the process and timing of obtaining consent forms
with DLT.
If the requestor of case data does not have individuals’ consent, the data may or
may not be released. The Privacy Act allows federal agencies to disclose
information about individuals without their consent if one of the 12 Conditions of
Disclosure applies. See Section 401.165 of Regulation 1.

24

3. How to Obtain Program Data

If tabulations or output from statistical analyses are sufficient to meet the
requestor’s needs, case data should not be released. Certain cell size limitations
apply, as explained below.
Data without identifying information (such as SSNs or matched survey IDs) may
be released, provided that there are safeguards that the record will be used solely
as a statistical or research record and that the individual cannot be identified from
any information in the record. Such safeguards are included as part of the MOA
between SSA and the requestor.
Data with identifying information may be disclosed for statistical and research
purposes in a form allowing individual identification, if there is a Condition of
Disclosure in the Privacy Act or a routine use allowing the release and:
1. The requestor needs the information in an identifiable form for a statistical or
research activity, will use the information only for that purpose, and will
protect individuals from unreasonable and unwanted contacts;
2. The activity is designed to increase knowledge about present or alternative
social security programs or other federal or state income-maintenance or
health-maintenance programs, or consists of epidemiological or similar
research; and
3. The recipient will keep the information as a system of statistical records, will
follow appropriate safeguards, and agrees to on-site inspection of those
safeguards to ensure the information is used or redisclosed only for statistical
or research purposes. No redisclosure of the information may be made
without SSA’s approval.
Earnings Data
Earnings data are maintained in systems of records such as the MEF and the
CWHS. Release of earnings data is subject to stronger restrictions than nonearnings data.
In 1976, Congress passed the Tax Reform Act (TRA) which tightened access to
earnings data and transferred control of these data to the Internal Revenue Service
(IRS). The IRS restrictions are imposed by the Internal Revenue Code,
particularly Section 6103. Under the TRA, SSA is allowed to use these data for
administering the Social Security program and for internal research. SSA
contractors may only use these data for tax administration purposes, not for
research.
Non-SSA researchers must obtain IRS approval to use SSA data containing
earnings information. The researcher should first contact SSA’s DLT to
determine the exact data requirements and to ascertain that there are no objections
from SSA to release of the data. After SSA approval, the requestor will be

25

3. How to Obtain Program Data

responsible for obtaining permission from the Commissioner of the Internal
Revenue Service.
Release of Tabulations
As indicated above, case data will not be released if aggregated data in tabulations
suffice the requestor’s research needs. However, the tabulations should be such
that the risk for identification is minimal.
A threshold rule is used in many cases. In general, there must be five or more
respondents in any single row and in any single column. For more sensitive data,
three or more respondents for all detail cells may be required. The SSA and IRS
guidelines are as follows:
•

Tabulations showing distributions by age, earnings, or benefits will be
released only such that the risk of identification is minimal, taking into
account age, earnings, and benefits.

•

For distributions by data elements other than age, earnings and benefits, no
tabulations will be released in which a group total is equal to one of its detail
cells. Some exceptions to this rule may be made on a case-by-case basis when
the detail cell in question includes individuals in more than one category.

•

The basic rule does not prohibit empty cells as long as there are two or more
non-empty cells in all rows and in all columns, nor does it prohibit detail cells
with only one person. However, additional restrictions should be applied
whenever the detailed classifications are based on sensitive information. The
same restrictions should be applied to non-sensitive data if the restrictions can
be readily applied and do not seriously limit the uses of the tabulations.
Additional restrictions may include one or more of the following:

No empty cells. An empty cell tells the user that an individual included in
the marginal total is not in the class represented by the empty cell, and

No cells with one person. An individual included in a one-person cell will
know that no one else included in the row or column is a member of that
cell.

•

IRS rules apply for SSA statistics based on IRS (earnings) data. That is, no
cell in tabulation at or above the state level will have a frequency of less than
three or an amount based on a frequency of less than three. Data cells for
areas below the state level, for example counties, require at least ten
observations. Data cells considered sensitive are to be suppressed or
combined with other cells.

26

3. How to Obtain Program Data

3.3.

Survey-Matched Data

Several household surveys have been matched to SSA program data. In
particular, several waves of the Current Population Survey (CPS) and the Survey
of Income and Program Participation (SIPP) have been linked, and the Health and
Retirement Study (HRS) and its companion, the Assets and Health Dynamics
(AHEAD) survey. Approximately 90 percent of the 1984 and 1990 SIPP
respondents and slightly fewer of the 1991, 1992, and 1993 respondents were
matched successfully to SSA program data. Data for HRS and AHEAD
respondents were only matched if the respondents signed a consent form; their
match rate is approximately 75 percent. While the CPS, SIPP, and HRS/AHEAD
surveys are in the public domain, their linked program data files are highly
confidential and their access is strongly restricted.
The matched CPS and SIPP data are generally only accessible to researchers at
the Bureau of the Census and SSA. Under strict data safeguarding procedures,
researchers may obtain access to the matched HRS and AHEAD data. For
procedural matters, contact the Institute for Social Research at the University of
Michigan, which collects the HRS and AHEAD surveys, or visit its website at
http://www.umich.edu/~hrswww.
For the benefit of users of SIPP and HRS/AHEAD matched data, this section
provides a list of SSA program data elements which are available on the matched
data.
3.3.1. SIPP-Matched Files
Several waves of the SIPP have been matched to SSA program data from the
MBR, SSR, MEF (Summary Earnings Record), and 831 Disability files. The
following tables list the matched data element names. The names do not
correspond to those used on master files and in this user’s manual, but the first
few characters should be instrumental in determining the correspondence. Note:
•
•
•

•

Only a subset of matched data elements are documented in this user’s
manual;
Data elements that are repeating for multiple time periods or persons on the
master files may appear multiple times (with different names) on the matched
files, which have a fixed record length;
SSR data elements that repeat monthly are denoted below with ‘yymm’ in
their names (e.g., DRGLyymm, EINCyymm). The series run from January
1974 (7401) to the last known month before the matched file was last
extracted. As of June 2000, the last month was July 1999 (9907);
MEF (Summary Earnings Record) data elements that repeat annually are
denoted with ‘ccyy’ in their names (e.g., ADJccyy, ACQCccyy). The series
run from 1951 to the last known year before the matched file was last

27

3. How to Obtain Program Data

•

•

extracted. As of June 2000, the last year was 2000. It is not clear what the
2000 data elements contain.
831 Disability file data elements that repeat annually are denoted with ‘yy’ in
their names (e.g., AER___yy, BIC___yy). The series run from 1977 (77) to
the last known year before the matched file was last extracted. As of June
2000, the last year was 1997 (97).
Master file data elements that contain dates may appear as two or three data
elements on the matched survey data, one each to capture the year, month,
and day.

SIPP-Matched MBR Data Elements
ADCmm__P
ADCmm__S
ADCyy__P
ADCyy__S
AFARIA_P
AFARIA_S
APSmm__P
APSmm__S
APSyy__P
APSyy__S
BDODmm_P
BDODmm_S
BDODyy_P
BDODyy_S
BIC___1P
BIC___1S
BIC___2P
BIC___2S
BIC____P
BIC____S
BLIC___P
BLIC___S
CC_____P
CC_____S
CDIEDmmP
CDIEDmmS
CDIEDyyP
CDIEDyyS
CDIODmmP
CDIODmmS
CDIODyyP
CDIODyyS
CDR____P

28

CDR____S
CSA____P
CSA____S
CWC____P
CWC____S
CWSDmm_P
CWSDmm_S
CWSDyy_P
CWSDyy_S
DAC____P
DAC____S
DDBCmm_P
DDBCmm_S
DDBCyy_P
DDBCyy_S
DDCO___P
DDCO___S
DDOmm__P
DDOmm__S
DDOyy__P
DDOyy__S
DDT____P
DDT____S
DESC1__P
DESC1__S
DESC2__P
DESC2__S
DIG____P
DIG____S
DLmmm__P
DLmmm__S
DLMyy__P
DLMyy__S

DOBDD__P
DOBDD__S
DOBmm__P
DOBmm__S
DOByy__P
DOByy__S
DOCAmm_P
DOCAmm_S
DOCAyy_P
DOCAyy_S
DODPmm_P
DODPmm_S
DODPyy_P
DODPyy_S
DOECmm_P
DOECmm_S
DOECyy_P
DOECyy_S
DOEDmm_P
DOEDmm_S
DOEDyy_P
DOEDyy_S
DOEHmm_P
DOEHmm_S
DOEHyy_P
DOEHyy_S
DOEImm_P
DOEImm_S
DOEIyy_P
DOEIyy_S
DOESmm_P
DOESmm_S
DOESyy_P

DOESyy_S
DOEXmm_P
DOEXmm_S
DOEXyy_P
DOEXyy_S
DOFI___P
DOFI___S
DOFmm__P
DOFmm__S
DOFyy__P
DOFyy__S
DOSmm__P
DOSmm__S
DOSTmm_P
DOSTmm_S
DOSTyy_P
DOSTyy_S
DOSyy__P
DOSyy__S
DOTH1mmP
DOTH1mmS
DOTH1yyP
DOTH1yyS
DOTH2mmP
DOTH2mmS
DOTH2yyP
DOTH2yyS
DOTS1mmP
DOTS1mmS
DOTS1yyP
DOTS1yyS
DOTS2mmP
DOTS2mmS

DOTS2yyP
DOTS2yyS
DPM____P
DPM____S
DSDmm__P
DSDmm__S
DSDyy__P
DSDyy__S
DUAL
ENTRY
ERC____P
ERC____S
FMAX___P
FMAX___S
GS_____P
GS_____S
HDDmm__P
HDDmm__S
HDDyy__P
HDDyy__S
HENC___P
HENC___S
HOC____P
HOC____S
IDR____P
IDR____S
IME___1P
IME___1S
IME___2P
IME___2S
IME____P
IME____S
IVR____P

3. How to Obtain Program Data

IVR____S
LAF___1P
LAF___1S
LAF___2P
LAF___2S
LAF____P
LAF____S
LEMBA1_P
LEMBA1_S
LEMBA2_P
LEMBA2_S
LFMBA1_P
LFMBA1_S
LFMBA2_P
LFMBA2_S
MBA___1P
MBA___1S
MBA___2P
MBA___2S
MBA____P
MBA____S
MBC___1P
MBC___1S
MBC___2P
MBC___2S
MBP___1P
MBP___1S
MBP___2P
MBP___2S
MDR____P
MDR____S
MREDmm_P
MREDmm_S
MREDyy_P
MREDyy_S
NMPME_1P
NMPME_1S

NMPME_2P
NMPME_2S
OFA____P
OFA____S
OTAN1__P
OTAN1__S
OTAN2__P
OTAN2__S
OTBCB__P
OTBCB__S
OTBCC__P
OTBCC__S
OTBCR__P
OTBCR__S
OTBCS__P
OTBCS__S
OTBCV__P
OTBCV__S
OTBIC1_P
OTBIC1_S
OTBIC2_P
OTBIC2_S
OTDOC1_P
OTDOC1_S
OTDOC2_P
OTDOC2_S
OTDOEM1P
OTDOEM1S
OTDOEM2P
OTDOEM2S
OTDOEY1P
OTDOEY1S
OTDOEY2P
OTDOEY2S
OTPIA1_P
OTPIA1_S
OTPIA2_P

OTPIA2_S
OTRIA1_P
OTRIA1_S
OTRIA2_P
OTRIA2_S
PIA___1P
PIA___1S
PIA___2P
PIA___2S
PIA____P
PIA____S
PNUM
PRY____P
PRY____S
PWAEDmmP
PWAEDmmS
PWAEDyyP
PWAEDyyS
PWASDmmP
PWASDmmS
PWASDyyP
PWASDyyS
RACE___P
RACE___S
RCC____P
RCC____S
RDD____P
RDD____S
RDI____P
RDI____S
RLSC___P
RLSC___S
SAMBA1_P
SAMBA1_S
SAMBA2_P
SAMBA2_S
SDSmm__P

SDSmm__S
SDSyy__P
SDSyy__S
SENC___P
SENC___S
SEX____P
SEX____S
SFMBA1_P
SFMBA1_S
SFMBA2_P
SFMBA2_S
SIEDmm_P
SIEDmm_S
SIEDyy_P
SIEDyy_S
SIFT___P
SIFT___S
SISC___P
SISC___S
SLAC___P
SLAC___S
SMIAMT1P
SMIAMT1S
SMIAMT2P
SMIAMT2S
SOC____P
SOC____S
SOURCE_M
STDIWCGP
STDIWCGS
SUID
TESPDmmP
TESPDmmS
TESPDyyP
TESPDyyS
TOB___1P
TOB___1S

TOB___2P
TOB___2S
TOB____P
TOB____S
TOC____P
TOC____S
TOD1___P
TOD1___S
TOD2___P
TOD2___S
TOP____P
TOP____S
TWPC___P
TWPC___S
TWPDDmmP
TWPDDmmS
TWPDDyyP
TWPDDyyS
TWPESM_P
TWPESM_S
UNIQUE
VNTRY
VPNUM
VSUID
VUNIQUE
WKEYR1_P
WKEYR1_S
WKEYR2_P
WKEYR2_S
WKEYR3_P
WKEYR3_S
XIXEC__P
XIXEC__S
YFP____P
YFP____S

DISPAY
DO
DOB
DOD
DRGLyymm

DRGTRT
DT8080
DUPS
EINCyymm
ELGRD

SIPP-Matched SSR Data Elements
ALIEN
ALIENRD
APLDTE
APTYPE
AP_ZIP

AWDDTE
CLMDTE
CPSTAT
CS_TOA
DDUDTE

DENCDE
DENDTE
DIBDG2
DIBDIG
DIBMDR

29

3. How to Obtain Program Data

ESTPD
EVR_PAID
FDMTyymm
FSTPAY
FS_REC
FS_REQ
F_LANG
ID_NTRY
ID_PNUM

ID_SIPP
ID_SUID
LIVFyymm
LSTPAY
MBRLAF
MDTSyymm
MFT
NOP
OSCDyymm

PAYZIP
PDPDTE
PDSCC
PLCDE
PLDTE
PSTAyymm
RACE
REPCUS
REPDTE

REPGC
REPTYP
RPSTAT
SELDTE
SEX
SPMTyymm
STALER
START
STCNyymm

STCOCNV
TOA
UINCyymm
XMITDO
ZEBLEY

SIPP-Matched MEF (Summary Earnings Record) Data Elements
ADJccyy
ADJSUM
AGI
AGQCccyy
ASDOB
BS
BT
CASE
CD
DEATH
DOBmm
DOByy

DODmm
DODyy
DS
DT
DUPS
Eccyy
E37TD
E51TD
EAM
EARNFLG
ED
ENDYR

ESIY
FINP
FYE
INDXccyy
LYE
MEccyy
MIL
NPCE
NTccyy
PPENT
PPNUM
RACE

RR1
RR2
SBI
SEI
SEQCccyy
SEX
SIPP
SSI
STARTYR
SUID
SYRS
UB

WQCccyy
WQC3746
WQC4752
WQC47TD
WQC51TD
X
X01–X49
Yccyy
YR
YRccyy

SIPP-Matched 831 Disability File Data Elements

AER___yy
AL____yy
BIC___yy
BI____yy
BS____yy
CCF___yy
DDPB__yy
DDS___yy
DD____yy
DOBC__yy
DOB___yy
DODEC_yy
DOT___yy
DO____yy

30

DR____yy
DT____yy
ED____yy
FIRSTNyy
FLD___yy
FS____yy
ID_NTRY
ID_PNUM
ID_SIPP
ID_SUID
IND___yy
LASTN_yy
LIT10_yy
LIT1__yy

LIT2__yy
LIT3__yy
LIT4__yy
LIT5__yy
LIT6__yy
LIT7__yy
LIT8__yy
LIT9__yy
LNA___yy
LNB___yy
LNC___yy
LND___yy
LNE___yy
LNF___yy

MLN___yy
ND____yy
OCC___yy
OY____yy
PANEL
PDD___yy
PDI___yy
PDX___yy
PD____yy
RACE__yy
RB____yy
RDT___yy
RID___yy
RPDX__yy

RSDX__yy
SDX___yy
SEX___yy
SLC___yy
SPC___yy
SSN___yy
TOC___yy
VRA___yy
VRN___yy
YEAR

3. How to Obtain Program Data

3.3.2. HRS and AHEAD-Matched Files
The HRS and AHEAD have been matched to SSA program data from the MBR,
SSR, and MEF (Summary Earnings Record). The following tables list the
matched data element names. The names are Vnnnnn, where nnnnn is above
20000 (e.g., V20003, V20004); we note their correspondence to master file data
element names below. Note:
•
•

•

•

Data elements that are repeating for multiple time periods or persons on the
master files may appear multiple times (with different names) on the matched
files, which have a fixed record length;
SSR data elements that repeat monthly are denoted below with ‘yymm’ in
their names (e.g., DRGLyymm, EINCyymm). The series run from January
1974 (7401) to the last known month before the matched file was last
extracted. As of June 2000, the last month was July 1999 (9907);
MEF (Summary Earnings Record) data elements that repeat annually are
denoted with ‘ccyy’ in their names (e.g., ADJccyy, ACQCccyy). The series
run from 1951 to the last known year before the matched file was last
extracted. As of June 2000, the last year was 2000. It is not clear what the
2000 data elements contain.
Master file data elements that contain dates may appear as two or three data
elements on the matched survey data, one each to capture the year, month,
and day.

HRS and AHEAD-Matched MBR Data Elements
HRS name
V20003

MBR name

V20004
V20005
through
V20364
V20365
through
V20724

PIA
MBP

Description
Type of Claim as of 12/1991. People not in receipt
status at 12/1991 are included in the file if they
received a benefit at any time after 1961. Codes
differ from TOC in this user’s manual.
Primary Insurance Amount
Monthly Benefit Paid, 01/1962

MBA

Monthly Benefit Paid, 12/1991
Monthly Benefit Amount, 01/1962
Monthly Benefit Amount, 12/1991

HRS and AHEAD-Matched SSR Data Elements
Apart from some control data elements, the SSR match file only contains data
elements V22004 through V22219 with monthly SSI benefits paid from 01/1974
through 12/1991. The data elements are based on SSR data element FEDPMT,
31

3. How to Obtain Program Data

but rounded to the nearest ten dollars to better preserve confidentiality. A value
of -1 indicates a monthly benefit amount between $1 and $4.
HRS and AHEAD-Matched MEF (Summary Earnings Record) Data
Elements
HRS name
V21003
V21004
V21017
through
V21057
V21058
through

V21098

32

MBR name
TOTALEARNINGS-3750
TOTAL-QC4750
SUM-QC*

ERN

Description
1937-1950 Total Earnings
1947-1950 Covered Earnings Quarters
Quarters of Covered Earnings (1951)
Quarters of Covered Earnings (1991).
Annual Covered Earnings (1951). Note: the
data elements are based on SER data element
ERN, but rounded to the nearest $100 to
better preserve confidentiality. A code of -1
indicates earnings of between $1 and $49.
Annual Covered Earnings (1991).

4. Overview of Data Dictionaries

4.

Overview of Data Dictionaries

In this chapter, we describe the structure of the documentation of each master file.
This user’s manual contains one chapter for each administrative or analytical
master file. Each chapter follows the same layout. After presenting the generic
data dictionary structure in this chapter, we discuss common topics that cover
more than one master file, such as data formats.

4.1.

Layout of Data Dictionary

Each chapter consists of three sections. The first section provides a general
description of the given master file and its structure. It presents a crosswalk
between data elements from the given master file and a set of relevant research
topics, so that users with a given research topic can easily determine which key
data elements in the master file may be of interest. It concludes with a discussion
of any data usage issues, such as the need to consider multiple data elements for
identifying certain groups of people.
The second section contains the formal list of data elements that are widely used
for research purposes. The list presents the following main items:
Acronym and name:

Field name used in programs and full data element
name that the acronym represents. This item is the
field name on the master file documentation. The
name may differ slightly in extract files.

Type of data element:

Notes whether the field is character, numeric or
packed. In general, this item refers to how the field
appears in the master file as opposed to how it
appears in extracts or finders runs.

Data format:

Notes whether a special format exists for the field.
The formats include date format, money format, and
bit-code format. These formats are discussed below.
In general, this item refers to how the field appears in
the master file as opposed to how it appears in
extracts or finders runs.

Repeating:

Notes whether the field may be repeated on a record.
Fields may occur more than once for two reasons.
First, if there is more than one person receiving
benefits on an account, such as on the MBR, or
people living in the same household, as in the SSR,
the data elements that describe or are otherwise

33

4. Overview of Data Dictionaries

related to a person will be present for each person on
the record. Second, certain groups of fields repeat
within a master file record because the data elements
change over time and prior values are not overwritten.
On the MBR, for example, a person may have
multiple disability groups if the nature of his illness
changes. On the SSR, a history of payments by
month is maintained. The other master files have
similar circumstances. This information is presented
largely to help users who are requesting custom
extracts or who have permission to access the master
files themselves. On extract files, repeating data
elements appear as a series of data elements, many of
which may be irrelevant. Irrelevant data elements are
typically set to a blank or the missing value.
Cleared:

Notes whether the field is cleared (set to zero or
blank) when the status related to that field no longer
exists.

Reset:

Notes whether the field is reset to a new value when a
status or situation related to that field changes.
The difference between “cleared” and “reset” is that a
cleared data element properly reflects a current value,
whereas a reset data element may contain a prior
value during a period in which the data element is
irrelevant. For example, SSR data element DISONST-JD (date of disability onset) is not cleared, but
it is reset. If a person recovers from his disability, the
field is not cleared and thus continues to contain the
old value. If the person becomes disabled again, it is
reset to the most recent date of onset. As a general
rule, one should exercise caution when analyzing data
elements that may not be current anymore.

Edit:

34

Notes whether checks are done on this field or values
are corrected if necessary. In general, range checks
are the most common edits done. In other cases there
may be comparisons to other related data for
consistency of information or checks on the type of
data element. A blank value in this item tends to
mean “not relevant”; however a blank can also mean
that we do not know with certainty what happens to
the field.

4. Overview of Data Dictionaries

Master Record Location:

Where relevant, this item lists the part of the master
file record in which the field is found. In the MBR, a
record can be broken down into a series of segments
such as fixed account information, fixed payments,
variable payments, fixed benefits, and variable
benefits. The SSR, Numident and MEF also have
their own series of segments. For the CWHS, this
item lists the file from which the field was drawn.
We do not have information on this item from the
831. While the Master Record Location may not be
relevant information for most users, those who
require custom extracts from the master file may find
this information useful in conversations with SSA
staff to construct their data requests. In addition,
users who have permission to access the master files
themselves may find this information helpful.

Related Data Elements:

Other fields that may have related information or may
be used in conjunction with the given field to identify
particular types of cases or may be used in the
creation of the given field.

OIM tags:

Alternative names for the data element, as used by the
Office of Information Management (OIM).

Description and
Purpose:

Provides a description of the data element and in
some cases notes for what purpose the field is used.

Possible Values:

Lists the legal values found in the field and their
definitions.
Some codes are marked as obsolete. These codes are
previously but not currently used. Obsolete codes
may occur in data extracts that include old records
that were not updated.

Usage Notes:

Provides additional information on the field that may
help users better understand what the field represents,
how it is used, known idiosyncrasies, data quality
issues, and so on. The source for this information
tends to be discussions with knowledgeable SSA
researchers.

Each field, or data element, is described on its own page(s) and data elements are
presented in alphabetical order based on their acronym. For ease of use, the page

35

4. Overview of Data Dictionaries

header notes to which master file the data element description relates, and the
page header lists the data element being described
The third section, where relevant, discusses the most widely used recurring
extract files (and person-specific extracts available through the finder process)
related to the given master file, including sample selection criteria and a list of
which data elements presented in the data dictionary appear on the extracts. This
section is primarily of interest for the MBR and SSR. The other files generally do
not have widely used recurring extracts.
The master files contain thousands of data elements, mostly of limited or no
research value. The extract files contain more than 600 data elements, not
counting duplicates that appear on multiple extracts. Many of these may have
been relevant during some period in history but are rarely used today. This user’s
manual documents over 200 distinct data elements that are currently most widely
used for research. Many of these are annual data elements that appear many
times, such as annual earnings for 1951 through today. Also, some are repeating
data elements that appear for both the primary beneficiary and one or more
auxiliary beneficiaries, or for updated information pertaining to the same
individual.
Where possible, the Usage Notes section of the data element description will note
if a field is known to be unreliable. While one may not view an unreliable data
element as something to be “widely used for research,” there are fields that by
their description would appear to contain key information and thus might be
requested by researchers. By including in this user’s manual those fields of which
we are aware, researchers may see the note on questionable quality and adjust
their requests accordingly.

4.2.

Data Formats

This section discusses data formats that may appear across the various master files
and their extracts. The primary focus is on how the data elements appear in their
given master file. The format present in the master file for a given data element
may be different from that seen in extracts where more desirable formats may
have been created. Where possible (and relevant), the data dictionary notes the
various formats one might see for a given data element. For custom
programming, requestors can specify how they want a given data element to
appear in the custom extract. Those using existing extracts should consult the
appropriate extract documentation for the actual data formats used in the given
extract.

36

4. Overview of Data Dictionaries

4.2.1. Bit-code Data Elements
Some data elements are stored on the SSA master files as bit-codes. This storage
format allows several information items to be stored in a single byte, with each
item represented by a single bit (0 or 1). For example, the MBR combines sex
(male, female) and race (white, black, other) into a single data element (Sex/Race
of Primary, SROP), with each characteristic represented by a single bit. This type
of storage was formerly more common, and was typically intended to save space.
Most modern computer systems define a byte as consisting of eight bits. Early
SSA computers, however, used six bits per byte. These six bits were known as
“BA8421,” where the first bit is referred to as the “B bit,” the second bit is the “A
bit,” the third bit is the “8 bit,” etc. For example, the combined sex/race data
element SROP uses the “A bit” to indicate male, the “8 bit” for female, the “4 bit”
for other race, the “2 bit” for black, and the “1 bit” for white. (The “B bit” is
always turned on and should be ignored.) A black female beneficiary would thus
be coded as:
B
1

A
0

8
1

4
0

2
1

1
0

When SSA converted to computer systems based on an eight-bit byte, the six-bit
fields were converted. Unfortunately, there is no consistent or obvious
relationship between the six-bit and eight-bit representations of these data
elements. Further confusing the situation, most printed documentation continues
to define these data elements as though they were still stored in six-bit bytes.
We encountered three commonly used methods for interpreting the information
contained in bit-code data elements. Each of these three methods is detailed
below. Which method is appropriate to use will depend on the specific extract
file a researcher is using.
1. Frequently, MBR extract records are formatted in an easy-to-read “display”
format. In other words, the master file data element is bit-coded, but the
extract file contains values that are more easily interpreted. The conversion is
made using a computer program known as LIMITS, which helps extract data
from its compressed format on the actual MBR record. In creating a display
format, programmers employ a LIMITS program to produce specific
alphabetic characters depending on the bits set in the data element. For
example, on the MBR, the data element PSC (Payment Status Code), will
generate a LIMITS value of “C” if the A bit is set, an “A” if the 8 bit is set,
and so forth. Where applicable, the data dictionary portion of this document
specifies the LIMITS values for bit-coded fields.

37

4. Overview of Data Dictionaries

2. The eight-bit byte may appear unchanged on the extract file in question. For
example, on the regularly recurring one percent MBR extract file, several data
elements are stored as eight-bit fields. To interpret these, use the table below
to compare the EBCDIC (Extended Binary-Coded Decimal Interchange Code)
character representing an eight-bit byte with its original six-bit byte format. If
a researcher wants to select all cases with the “B bit” set, then a selection must
be made on all character values with a “1” in the B column from the chart.
This may be tedious, but there typically is no readily available alternative if
the data element on the extract is stored as an unconverted bit-code.
EBCDIC Character Representation of Six-bit Data Elements
EBCDIC
Character B A 8
.
<
(
+
|
&
$
*
)
;
/
,
%
>
?
:
#
@
‘
=
“
{
A
B
C
D
E
F
G

38

1
1
1
1
1
1
1
1
1
1
1
1
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1

1
1
1
1
1
1
0
0
0
0
0
0
1
1
1
1
1
1
1
0
0
0
0
0
1
1
1
1
1
1
1
1

1
1
1
1
1
0
1
1
1
1
1
0
0
1
1
1
1
1
0
1
1
1
1
1
1
0
0
0
0
0
0
0

4

2

1

0
1
1
1
1
0
0
1
1
1
1
0
0
0
1
1
1
1
0
0
1
1
1
1
0
0
0
0
1
1
1
1

1
0
0
1
1
0
1
0
0
1
1
0
0
1
0
0
1
1
0
1
0
0
1
1
1
0
1
1
0
0
1
1

1
0
1
0
1
0
1
0
1
0
1
0
1
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1

EBCDIC
Character B A 8
H
I
}
J
K
L
M
N
O
P
Q
R
\
S
T
U
V
W
X
Y
Z
0
1
2
3
4
5
6
7
8
9

1
1
1
1
1
1
1
1
1
1
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

1
1
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
0
0
0
0
0
0
0
0
0
0

1
1
1
0
0
0
0
0
0
0
1
1
1
0
0
0
0
0
0
1
1
1
0
0
0
0
0
0
0
1
1

4

2

1

0
0
0
0
0
0
1
1
1
1
0
0
0
0
0
1
1
1
1
0
0
0
0
0
0
1
1
1
1
0
0

0
0
1
0
1
1
0
0
1
1
0
0
1
1
1
0
0
1
1
0
0
1
0
1
1
0
0
1
1
0
0

0
1
0
1
0
1
0
1
0
1
0
1
0
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1

4. Overview of Data Dictionaries

3. A researcher may request completely new data elements based on bit-coded
data elements. For example, on the 10% MBR extract file, the data element
BPC1 and BPC8 have been created as 1-0 flags to indicate the status of the 1bit and 8-bit fields, respectively, for the BPC bit-coded data element. This
request should be made at the time that detailed specifications for an extract
are developed.
4.2.2. Packed Formats
Some data fields in the master files are stored as “packed decimal” or “packed
binary.” The number of bytes depends on the field. When these data elements
are extracted for analysis files, such as the recurring extracts discussed in this
user’s manual, the corresponding extracted data element is no longer in packed
format. The extraction programs convert the data elements to regular numeric or
Alpha values.
In the data dictionaries, we present the formats associated with the master file and
note when possible how the format in an extract may differ. In other words, data
elements referred to as packed in the data dictionary may not be packed in
recurring extracts, but only packed in the master file. As many users will never
deal with the master files directly, they will never see packed format data
elements. However, when ORES generates a custom extract, packed formats are
not converted, unless the client requests conversion.
4.2.3. Date Formats
Dates in the master files may be stored in several ways. Relative dates do not
have Y2K concerns since they count elapsed time from a point in the past. Binary
format dates that did not originally carry a four-digit year value have been
converted for Y2K compliance, as have character formats that used to present
year as two digits. Programs that create recurring extracts have been updated to
produce dates with four-digit year values.
Relative Dates
Often dates are stored as relative dates or elapsed dates, that is, they describe a
given point in time relative to a fixed point in time. The three types of relative
dates used in the MBR are:
1. The number of years since 1800 (e.g., 1998 is stored as 198). In the
data dictionary, date values of this type are listed as “Years REL –
1800.”

39

4. Overview of Data Dictionaries

2. The number of months starting with January 1800 (e.g., March 1998 is
198*12+3 = 2379). In the data dictionary, date values of this type are
listed as “Months REL – 1800.”1
3. The number of days starting with January 1, 1800 (e.g., 1 corresponds
to January 1, 1800.) This yields a five-digit value. In the data
dictionary, date values of this type are listed as “Days REL – 1800.”2
The above storage formats are frequently used on the MBR. On the SSR, some
monthly dates are relative to January, 1974 when the federal Supplemental
Security Income program came into effect.
In recurring extract files, relative date values are always converted to
month/day/year or month/year formats such as MMCCYY (e.g., 111988),
MMDDCCYY (e.g., 11051988), and CCYYMM (e.g., 198811). The data element will
thus be character data instead of the original numeric. However, on custom
extracts, the relative date may be passed through unchanged, unless otherwise
requested.
The data dictionaries below document the master file packed relative date format.
Where available, the date field description will note which month/day/year
format, if any, tends to be used in recurring extracts.
On MBR master file records, the relative date fields may contain zeroes that
represent null fields or no dates. (They do not mean a date of 1800). In extracts,
where the relative dates have been converted to a month/day/year format, there
are blanks or codes for no date.
Packed Binary Year/Alpha Month
In some cases, year values may be stored as two-byte packed binary on a master
file. The corresponding month value is often listed as a 1-byte character field,
using the pattern of A=January, B=February, ….., L=December. Again, this data
format is often converted to a month/year format such as CCYYMM or MMCCYY.
Character
Dates may also appear as six or eight-digit character fields such as CCYYMM and
MMDDCCYY. Sometimes year comes first, sometimes, month comes first. There
are instances where dates may appear as seven-digit character files containing the
year and the number of days into the year (a Julian date concept) of the form

1

This format is readily converted into month and year. Suppose variable RELMONTH is in
“Months REL - 1800” format. The corresponding month-of-year variable may be computed as
MM=mod(RELMONTH,12), where mod is the modulus function, and the corresponding year may be
computed as YY=1800+int(RELMONTH/12), where int is the integer truncation function.
2
Some popular statistical software packages such as SAS and Stata store dates as elapsed days
since January 1, 1960. Suppose variable RELDAYS is in “Days REL - 1800” format. It may be
converted into elapsed days since January 1, 1960 as DATE = RELDAYS-58438.

40

4. Overview of Data Dictionaries

CCYYDDD.

In this format, 001 corresponds to January 1; 002 to January 2; 032 to
February 1; et cetera.
4.2.4. Dollar Amount Formats
Social Security benefit calculations always round to the nearest dimes amount.
Monetary amounts are therefore often stored with dimes but not pennies. In the
data dictionary, these formats appear as $$$$c for amounts with a maximum of
$9,999.90, $$$$$c for maximum amounts of $99,999.90, and so on. The number
of $-signs represents the maximum number of dollar digits and the single “c”
indicates that cents are rounded to the nearest ten cents. These formats have one
implied decimal fraction, so that a $$$$c-formatted value of 23422 corresponds to
$2342.20.
In other instances, monetary amounts are not dimes-rounded and will have
formats of $$$cc or $$$$$cc, for example. These formats have two implied
decimal fractions, so that users must divide the numeric field by 100 to get the
proper dollar amount.
One may find in a given extract that dollar and cents amounts have been stored as
a character field with the decimal point included. Users should be sure to consult
the extract documentation for the appropriate format that describes the monetary
fields in the given extract.
Monetary values, whether or not dimes-rounded, may additionally be stored as
packed decimal or packed binary. This is usually seen for fields that could
contain large dollar values. Some monetary fields can contain negative values.
Again, these packed formats used to conserve space are often converted to
conventional $$$$c-type formats for extracts and custom requests.

41

5. Master Beneficiary Record (MBR) File

5.

Master Beneficiary Record (MBR) File

5.1.

The MBR Master File

5.1.1. Source of Data and File Structure
The MBR master file contains the data needed to generate Social Security benefit
checks under the OASDI program. The MBR has one record for each Social
Security Claim Account Number (CAN), which is the SSN of the primary
beneficiary, i.e., the worker based on whose earnings the benefit entitlement
exists. Each MBR record may have one or more payments, up to a limit of 20,
since a given account number may have more than one beneficiary. For example,
an account for a retired worker who has a retired spouse with low lifetime
earnings may have two payments—one for the worker and one for the spouse.
Thus, the number of people with benefit payments is greater than the number of
MBR records.
Under certain conditions, an individual may appear on more than one MBR
record. In a dual entitlement situation, a person is entitled to benefits as a retired
or disabled worker and is also entitled as the spouse or survivor of another person.
An individual may also appear on multiple MBR records if denied benefits on one
account but entitled on another, since denial information is also recorded.
An MBR record is created whenever an individual applies for benefits and the
application is adjudicated as an award, a disallowance, an abatement, or is
withdrawn. The record will reflect the final decision about the initial claim,
including any denial. Further information maintained on the MBR master file
includes entitlement and payment data. MBR recurring extract files, by contrast,
contain only limited payment data.
The MBR master file is stored as a direct access database with a compressed
hierarchical record structure. The file is indexed by Claim Account Number
(CAN), which is the SSN of the worker whose earnings history forms the basis
for the claim (primary beneficiary). CAN is the primary identifier for each record
or account.
Each MBR record is divided into a series of groups of data elements called
entries. Some entries are referred to as fixed and exist on the record only once
(Fixed Account), once per monthly payment (Fixed Payment), or once per
beneficiary (Fixed Benefit). Some entries appear multiple times on a record and
are referred to as variable entries. For example, there may be multiple Fixed
Benefit entries on a record, corresponding to multiple beneficiaries. Fixed
Benefit entry data elements are thus repeating fields. The MBR data dictionary
specifies the entry to which a data element belongs and indicates whether the
entry may be repeated within a record.

43

5.1. The MBR Master File

The Fixed Account entry includes record-level data elements such as Type of
Award Code (TAC). Fixed Payment entries include information on the mailing
address (state and county Code, ZIP) and whether the payment should be made in
the current month (Payment Status Code, PSC). Fixed Benefit data elements
include fields that explain the basis of the auxiliary person’s benefits (Beneficiary
Identification Code, BIC) along with demographic information (sex, date of
birth). Fixed benefit data are present even if the individual is denied or
terminated.
Variable data element groups, or entries, are not necessarily found on all
records—they are only present on records that involve special situations. The
following variable data element groups contain data elements of interest for
research:
Variable Account data sections
VSOP Vital Statistics of Primary
TLD
Totalization Data
PIH
Primary Insurance History (* see below)
Variable Payment data sections
BID
Bank Information Data
Variable Benefit data sections
DID
Disability Investigation Data
REPD Representative Payee Data
DRCD Delayed Retirement Credit Data
OFD
Offset Data
SID
Security Income Data
BRD
Beneficiary Reference Data
STRD Suspension or Termination Reason Data
DIB
Disability Data (* see below)
DED
Dual Entitlement Data
ATWH Alien Tax Withholding History
HIST
History Data (* see below)
The Variable Account–VSOP group contains special account-level information
added when the CAN person, or primary beneficiary, dies. It includes birth and
death information. The Variable Account–TLD entry contains account
information for persons with foreign work experience. Variable Benefit–REPD is
present if a beneficiary cannot handle his own financial affairs and has his check
sent to another person, the Representative Payee.
Some historic information exists on the MBR file. Normal file extracts retrieve
only the most recent data, but it is possible to get past values for certain data
elements. Three data entries, marked above with an asterisk (‘*’), contain historic

44

5.1. The MBR Master File

information about an account or a beneficiary. The Primary Insurance History
(PIH) entry is part of the variable account data and records data about the PIA for
this account. The Disability Data (DIB) entry is the part of the variable benefits
data that applies to disability benefits for an individual. The History Data (HIST)
entry records the actual payments made on this account over time. As the values
of the fields change new entries are added to the MBR account record. Multiple
occurrences of entries can be used to track events of importance to the
beneficiaries. MBR extracts in flat file format usually allow space for a
sufficiently high number of entries to accommodate multiple individuals. Other
instances of multiple entries of the same type require special programming.
The PIH entry records the earnings of the wage earner, the value of the PIA, the
basis of the PIA computation, and the family maximum dollar amount. Data
elements of this entry covered in this user’s manual are: PIFC, PIA, RFCP,
FMAX, IME, ELY PBP, and YOC. Changes in PIA are the result of new
earnings data or corrections to old earnings data for active accounts. The PIH
entry occurs on an MBR record up to 30 times. If more than 30 entries are
needed, the oldest will be dropped. This information shows changes in the basis
of dollar benefit amounts over time.
Information relating to disabilities is recorded in the DIB entry. Specific data
elements documented in this user’s manual are: DOED, DSD, DDO, DAC, EBD,
and DAA. Most of these fields contain date information but DAC identifies the
type of disability. Using the multiple occurrences of DIB, one can see changes in
types of disabilities and the duration of such entitlements.
The HIST entry occurs up 48 times for each beneficiary on an account and
records the benefit amounts actually paid or withheld for specific months. If there
is a change in the benefit amount, the reason for the change is given. Changes
occur when earnings change or a suspension or termination occurs. Data
elements in this entry that are further documented in this user’s manual are:
MBA, RFD, WIC, BPD, and MBC.
In addition to full CAN-based MBR records, there are also short so-called RIC-X
records, which are created for auxiliary beneficiaries who receive benefits only
through a primary, and not under their own account. RIC-X records serve as
pointers to the appropriate CAN for each auxiliary beneficiary.
5.1.2. Crosswalk of Research Subject and Data Elements
Below is a list of research subjects and some key MBR data elements of interest
to each topic. The list aims to provide initial researcher guidance only; it is
neither an exhaustive list of research topics nor an exhaustive list of MBR data
elements that relate to these topics.

45

5.1. The MBR Master File

Benefit and Payments
FMAX
MBA
MBP
OFA
PIA
SAMBA

Family Maximum ............................................................................... 114
Monthly Benefit Amount ................................................................... 125
Monthly Benefit Payable.................................................................... 128
Offset Amount .................................................................................... 131
Primary Insurance Amount................................................................. 142
Smaller Actuarially Reduced Monthly Benefit Amount .................... 166
Benefit Categories

BIC
BPD
LAF
TOC

46

page

Alien Country of Citizenship ............................................................... 61
Date of Birth of Beneficiary................................................................. 97
Date of Birth of Primary....................................................................... 98
Date of Death of Primary ................................................................... 101
State/Country Code ............................................................................ 167
Gender of Beneficiary ........................................................................ 168
Sex/Race of Primary........................................................................... 174
ZIP Code............................................................................................. 188
ZIP Code Add-on................................................................................ 196
Disability

CC
DAA
DAC
DDO
DESC
DIG
DIG2
DOEC
DOED
DOEI
DOST
DSD
RDD
SIFT
SISC
TOP

page

Beneficiary Identification Code ........................................................... 66
Benefit Paid Designation...................................................................... 76
Ledger Account File ........................................................................... 117
Type of Claim..................................................................................... 178
Demographics

ACOC
DOB
DOBP
DODP
SCC
SEX
SROP
ZIP
ZIPADD

page

page

Custody Code ....................................................................................... 78
Drug Addiction and Alcoholism .......................................................... 84
Disability Award Code and Special Action Code ................................ 86
Date of Disability Onset ....................................................................... 89
Dual Entitlement Status Code .............................................................. 90
Diagnosis Code..................................................................................... 92
Diagnosis Code..................................................................................... 94
Date of Current Entitlement ............................................................... 102
Date of Entitlement to Disability........................................................ 103
Date of Initial Entitlement .................................................................. 105
Date of Suspension/Termination ........................................................ 108
Disability Adjudication Date.............................................................. 110
Reason for Disallowance or Denial.................................................... 149
Security Income File Type ................................................................. 169
Security Income Status Code.............................................................. 172
Type of Payee ..................................................................................... 183

5.1. The MBR Master File

WIC

Work Indication Code ........................................................................ 185
Dual Entitlement

BPC
DESC
LEMBA
LFMBA
MBA
OTAN
OTBIC
OTDOE
OTPIA
SAMBA
TOD

Benefit Payment Code.......................................................................... 74
Dual Entitlement Status Code .............................................................. 90
Larger Excess Monthly Benefit Amount............................................ 123
Larger Full Monthly Benefit Amount ................................................ 124
Monthly Benefit Amount ................................................................... 125
Other Account Number ...................................................................... 136
Other Beneficiary Identification Code ............................................... 137
Other Date of Entitlement .................................................................. 139
Other Primary Insurance Amount ...................................................... 140
Smaller Actuarially Reduced Monthly Benefit Amount .................... 166
Type of Dual Entitlement ................................................................... 181
Offset

OED
OFA
OFC
OFDC
OFT
OTD

page

Offset Effective Date.......................................................................... 130
Offset Amount .................................................................................... 131
Offset Code......................................................................................... 132
Offset Date Code ................................................................................ 133
Offset Type Code ............................................................................... 134
Offset Termination Date..................................................................... 138
Widows and Other Auxiliary Beneficiaries

BIC
BPC
DOB
LAF
MBC
PBP
PIA
SIM
TOC

page

page

Beneficiary Identification Code ........................................................... 66
Benefit Payment Code.......................................................................... 74
Birth Date ............................................................................................. 97
Ledger Account File ........................................................................... 117
Monthly Benefit Credited................................................................... 126
Primary Insurance history Benefit Pointer ......................................... 141
Primary Insurance Amount................................................................. 142
Survivor Increment Months................................................................ 171
Type of Claim..................................................................................... 178

5.1.3. Data Usage Issues
This section discusses some data usage issues related to types of claimants,
benefits and payments, dates related to filing and eligibility, dual entitlement, and
identification numbers.

47

5.1. The MBR Master File

Types of Claimants
In identifying a particular type of beneficiary or claimant, users may need to
account for several fields. Specifically, the following fields are relevant:
BIC
LAF
TOC

Beneficiary Identification Code (page 66)
Ledger Account File (page 117)
Type of Claim (page 178)

BIC shows the benefit category for which the individual has applied (self, spouse,
etc.). The presence of a beneficiary data group, including BIC, does not
necessarily mean that the person was approved for the benefit or that the benefit is
currently active. A BIC value of ‘A’ indicates primary beneficiary, i.e., the
person whose earnings are the basis of the record/account. Other BIC values are
for persons related to the primary. Under some circumstances, such as the death
of the primary beneficiary before retirement, records may exist for dependents but
not for the primary beneficiary.
LAF provides the MBR payment status (current payment, denied, suspended, etc.)
for the beneficiary and can be used to determine active benefits.
TOC defines the type of claim made by the beneficiary (retirement or disability,
primary or auxiliary), although as noted above it may not have been approved.
TOC helps distinguish between different types of persons with BIC codes of A
(primary claimant) or C (child), such as whether they are receiving benefits
because of disability or because they are a school age minor child of a primary
claimant.
Payment-related Data Elements
The MBR contains several fields related to the amount of benefits received on a
given account. Among those of interest are:
IME
PIA
ARFC
CRIM-C
ELY
OFA
FMAX
MBA
MBC
MBP

48

Indexed Monthly Earnings (page 116)
Primary Insurance Amount (page 142)
Adjustment Reduction Factor Code (page 64)
Cumulative Retirement Increment Months Current (page 83)
Eligibility Year (page 113)
Offset Amount (page 131)
Family Maximum (page 114)
Monthly Benefit Amount (page 125)
Monthly Benefit Credited (page 126)
Monthly Benefit Payable (page 128)

5.1. The MBR Master File

The worker’s entire history of earnings is used to calculate the monthly payment
amount. First the highest thirty-five years of earnings are kept. Next, each
computation year is adjusted using factors according to the year of first eligibility
(usually when the individual reaches age 62). The adjusted, or indexed, annual
amounts are summed and then divided by the number of months in the
computation years. This produces the average indexed monthly earnings (AIME),
stored in data element IME. From the IME the PIA is computed using a formula
that varies for each year, determined by ELY.
The MBA is computed from the PIA with adjustments for early or delayed
retirement, the earnings test, offset reductions (OFA) because of payments from
other pension sources (federal employees or workmen’s compensation), family
maximum (FMAX) and others. The MBA also takes into account the type of
claim (disability or old-age) and whether the claimant is the primary account
holder or an auxiliary beneficiary. The MBC is the MBA rounded to the nearest
lower dollar with a deduction for Supplemental Medical Insurance. The MBP is
the actual check amount after the MBC is adjusted for overpayments and
underpayments. Figure 5.1 presents a simple illustration of the computation of
MBP from PIA.
Dates Related to Filing and Eligibility
Date fields are critical to determining eligibility of SSA benefits. Among those of
interest are:
DOB
DODP
DOF
DDO
DOEC
DOED
DOEI
DOST
OED
OTD

Date of Birth (page 97)
Date of Death of Primary (page 101)
Date of Filing (page 107)
Date of Disability Onset (page 89)
Date of Current Entitlement (page 102)
Date of Entitlement to Disability (page 103)
Date of Initial Entitlement (page 105)
Date of Suspension/Termination (page 108)
Date of Effective Offset (page 130)
Date of Offset Termination (page 138)

Date of Birth (DOB) is used to determine early and late retirement and the amount
of outside income allowed without the loss of benefits. Date of Death of Primary
(DODP) determines the time at which survivor benefits are allowed to spouses
and children.
Disability dates are quite complex. To determine the date one is eligible to begin
receiving benefits (DOED), one must determine when the person became
technically disabled (DDO), as well when the application was filed (DOF). More
detail is available in the usage notes for these data elements.

49

5.1. The MBR Master File

Average monthly
earnings after
indexing is applied

PIA
Primary
Insurance
Amount

Adjustments for early or delayed
retirement, the earnings test,
family maximum, workers comp,
and government pension

OFA
Offset
Amount

FMAX

MBA

Family
Maximum

ARFC
Adjustment
of Reduction
Factor Code

Monthly
Benefit
Amount

Round to nearest
lower dollar
MBC
Monthly
Benefit
Credited

Adjust for over/
under payments.
Actual
check
amount

MBP
Monthly
Benefit
Payable

Figure 5.1. Computation of Monthly Payment

Dual Entitlement
The term dual entitlement (DE) applies to a situation where a beneficiary is
eligible for benefits from more than one account. A common example is a
woman who is eligible for retirement benefits based on both her own and her
husband’s earnings history. The term dual entitlement is only used if the auxiliary
(spousal) entitlement is greater than the primary entitlement.

50

5.1. The MBR Master File

Example 1. Upon retirement, a married woman is entitled to spousal benefits
equal to one-half her husband’s retirement benefits, regardless of her own work
history and lifetime earnings. If a married woman is eligible for benefits based on
her own earnings history, she is considered dually entitled if one-half her
husband’s benefit exceeds her own benefit. For example, Mary gets $200 a
month in SSA retirement based on her own work history. Her husband, Paul, gets
$1000 a month for his SSA benefits. Mary is entitled to spousal benefits of $500
a month on Paul’s account. Since the $500 is more than Mary’s $200, she is
dually entitled. She will receive $200 against her own account and an additional
$300 against Paul’s. If Mary’s own benefit were $600 instead of $200 she would
not be termed dually entitled. Similarly, Paul is not dually entitled on Mary’s
account, because he is only eligible for half her benefit ($100), which is less than
what he receives on his own account.
Example 2. It is possible to be triply entitled. Suppose Mary was previously
married to Eric, and Eric passed away. Further, suppose that Eric would have
been entitled to $900. As Eric’s widow, Mary is entitled to the full amount of his
entitlement. Mary would receive $200 based on her own earnings history, an
additional $300 from Paul’s account, and $400 from Eric’s account for a total of
$900. Only one check is cut in this situation based on the MBP data element.
Example 3. Dual entitlement may straddle programs. Suppose Paul is disabled
and receives Disability Insurance benefits. The computations in the examples
above would be the same, but separate checks would be cut for payments from the
DI and OASI trust funds. Following Example 1 above, Mary would receive one
check for $200 from the OASI trust fund and another check for $300 from the DI
trust fund. Correspondingly, there would be two MBP data elements, as further
explained below.
For every person receiving benefits, there is a group of Fixed Benefit data
elements on the MBR. If two people claim benefits from the same account, there
will be two Fixed Benefits groups, one for the primary beneficiary and another for
the auxiliary beneficiary. If the auxiliary beneficiary is dually entitled to benefits
based on his/her own work experience, then this person will also have his/her own
MBR record. The Dual Entitlement Data (DED) group holds relevant information
on both records.
Consider the simplest situation in which one person receives benefits based on his
own earnings history. The MBR contains one record with one Fixed Benefit data
group:
Fixed Benefit 1
Now consider a married couple. The husband is entitled to benefits based on his
earnings history. The wife worked very little and collected insufficient quarters
of coverage, so that she is only entitled to benefits based on her husband’s

51

5.1. The MBR Master File

earnings history. The MBR contains one record with two Fixed Benefit data
groups:
Fixed Benefit 1 Fixed Benefit 2
Consider another married couple in which both spouses are entitled to benefits
based on their own earnings histories. The spouses earned comparable amounts,
so that dual entitlement is not applicable. The MBR contains two records with
one Fixed Benefit data group on each.
Fixed Benefit 1
Fixed Benefit 1
Now consider a married couple in which one spouse is dually entitled, as in
Example 1. The MBR contains two records; both include a DED group:
Fixed Benefit 1
DED
Fixed Benefit 1 Fixed Benefit 2

DED

The DED group contains fields that are only used in dual entitlement. The most
pertinent fields are:
DESC
LEMBA
LFMBA
OTAN
OTBIC
OTDOE
OTPIA
SAMBA
TOD

Dual Entitlement Status Code (page 90)
Larger Excess Monthly Benefit Amount (page 123)
Larger Full Monthly Benefit Amount (page 124)
Other Account Number (page 136)
Other Beneficiary Identification Code (page 137)
Other Date of Entitlement (page 139)
Other Primary Insurance Amount (page 140)
Smaller Actuarially Reduced Monthly Benefit Amount (page
166)
Type of Dual Entitlement (page 181)

Fields OTAN, OTBIC, and OTDOE give identifying information about the other,
matching account. DESC and TOD describe the basis under which the dual
entitlement exists. OTPIA, LEMBA, LFMBA, SFMBA and SAMBA hold dollar
amounts used in the calculation of payments. The following illustrations assume
that the reader has familiarity with the data element descriptions in the data
dictionary.
Consider again Paul and Mary from Example 1. Paul’s PIA is $1000, and Mary’s
PIA is $200. To illustrate an adjustment of monthly benefits for early retirement,
suppose Mary retires before the normal retirement age. Their records contain the
following fields.

52

5.1. The MBR Master File

Mary’s record:
Fixed Benefit 1

DED

BIC LAF PIA MBA MBP OTPIA SFMBA SAMBA LFMBA LEMBA
A
C
200 460 460
1000
200
160
500
300

Paul’s record:
Fixed Benefit 1

Fixed Benefit 2

DED

BIC LAF PIA MBA MBP BIC LAF PIA MBA MBP OTPIA SFMBA SAMBA LFMBA LEMBA
A
C 1000 1000 1000 B AD 1000 300
0
200
200
160
500
300

Note that the OTPIA field on Mary’s record is equal to Paul’s PIA and vice versa.
DED fields SFMBA, SAMBA, LFMBA and LEMBA are equal on the two
records. Mary’s PIA is the basis for the Smaller Full Monthly Benefit Amount
(SFMBA=200), whereas Paul’s PIA is the basis for the Larger Full Monthly
Benefit Amount (LFMBA=500, or one-half of $1000). The Larger Excess
Monthly Benefit Amount (LEMBA) is the difference of LFMBA and SFMBA,
$500-$200. Mary retired before the normal retirement age, so her SFMBA of
$200 has been reduced to yield the Smaller Actuarially Reduced Monthly Benefit
Amount (SAMBA=160).
The LEMBA is the amount that will be paid to Mary against Paul’s account and is
stored in the MBA field of Fixed Benefit 2 on his record. The LAF code of AD
and an MBP of $0 indicate that no check should be cut for this benefit. This is
because one check will be cut to cover the payments from both accounts, written
from Mary’s record. The MBP amount on Mary’s own record is the full amount
she will be paid, LEMBA plus SAMBA for a total of $460.
Figure 5.2 illustrates the computation of benefits under this dual entitlement. It
shows the data elements pertaining to the “smaller” beneficiary on the left and the
data elements for the “larger” on the right.

53

5.1. The MBR Master File

The SMALLER:
Amounts from the DE
beneficiary's own or first
entitlement.

PIA
Primary
Insurance
Amount

Average monthly
earnings after
indexing is applied

OTPIA

The LARGER:
Amounts from the DE
beneficiary's second
(Other) entitlement.

Other Primary
Insurance
Amount

DED Group
SFMBA

LFMBA

Smaller Full
Monthly
Benefit
Amount

Larger Full
Monthly
Benefit
Amount

Reductions for early
retirement, the
earnings test, family
maximum, workers
comp, and gov't
pension; increases for
delayed retirement.
SAMBA

LEMBA

Smaller
Actuarially
Reduced MBA

Larger Excess
MBA

MBA
MBA=LEMBA+SAMBA

Monthly
Benefit
Amount

Round off to
nearest dollar.
MBC
Monthly
Benefit
Credited

Adjust for over/
under payments.
Actual check amount.
The entire amount
shows on the DE
beneficiary's record
and $0 is on the
Other's record.

MBP
Monthly
Benefit
Payable

Figure 5.2. Dual Entitlement
54

LFMBA=
1/2 OTPIA
for spouse

LEMBA=LFMBASFMBA minus
standard reductions

5.1. The MBR Master File

If Paul’s entitlement were based on disability instead of retirement, the benefits
paid to him and to Mary, as his spouse, would come from different trust funds. In
this situation two checks would be cut. The LEMBA amount would come from
the DI trust fund and the SAMBA would come from the OASI trust fund. The
records would only differ in the places shown below in bold typeface. Mary’s
MBA and MBP reflect only the portion from her account (the OASI check). On
Paul’s record the LAF field in the second Fixed Benefit group (Mary’s) is C and
the MBP is $300 to show a check will be written for $300 from the DI trust fund.
Mary’s record:
Fixed Benefit 1

DED

BIC LAF PIA MBA MBP OTPIA SFMBA SAMBA LFMBA LEMBA
A
C
200 160 160
1000
200
160
500
300

Paul’s record:
Fixed Benefit 1

Fixed Benefit 2

DED

BIC LAF PIA MBA MBP BIC LAF PIA MBA MBP OTPIA SFMBA SAMBA LFMBA LEMBA
A
C 1000 1000 1000 B
200
200
160
500
300
C 1000 300 300

Figure 5.3 illustrates the computation of benefits under this dual entitlement with
two trust funds.

55

5.1. The MBR Master File
The SMALLER:
Amounts from the DE
beneficiary's own or first
entitlement.

PIA

Average monthly
earnings after
indexing is applied

Primary
Insurance
Amount

OTPIA

The LARGER:
Amounts from the DE
beneficiary's second
(Other) entitlement.

Other Primary
Insurance
Amount

DED Group

Reductions for early
retirement, the
earnings test, family
maximum, workers
comp, and gov't
pension; increases for
delayed retirement.

SFMBA

LFMBA

Smaller Full
Monthly
Benefit
Amount

Larger Full
Monthly
Benefit
Amount

SAMBA
Smaller
Actuarially
Reduced MBA

LEMBA
Larger Excess
MBA

MBA=SAMBA

LFMBA=
1/2 OTPIA
for spouse

LEMBA=LFMBASFMBA minus
standard reductions

MBA=LEMBA
MBA

MBA

Monthly
Benefit
Amount

Monthly
Benefit
Amount

Round off to nearest dollar.
MBC

MBC

Monthly
Benefit
Credited

Monthly
Benefit
Credited

Adjust for over/under payments.
The MBP field
on the
Smaller's
record is the
part resulting
from the
SAMBA.

MBP

MBP

Monthly
Benefit
Payable

Monthly
Benefit
Payable

Figure 5.3. Dual Entitlement from Two Trust Funds

56

The MBP
field on the
Larger's
record is the
part resulting
from the
LEMBA.

5.1. The MBR Master File

Identification Numbers
Most users will work with extracts that do not contain any privacy-protected
identifiers such as Social Security numbers (SSN). However, in instances where
access to such data is allowed, users of MBR data should be aware of the
following relationships among several SSN-based data elements on the MBR:
BOAN
CAN
OTAN

Beneficiary Own Account Number (page 73)
Claim Account Number (page 77)
Other Account Number (page 136)

CAN, as noted earlier, is the claim account number for the MBR record and is the
SSN of the primary beneficiary. It is the account to which the MBP is paid.
BOAN is the beneficiary’s own SSN. When BIC is equal to A, BOAN is the SSN
of the primary beneficiary and thus BOAN equals CAN. If BIC is an A, there is a
secondary (auxiliary or survivor) beneficiary associated with the claim account.
The most common auxiliary beneficiary is the spouse of the primary beneficiary.
When BOAN is not equal to CAN, the BOAN is the SSN of the auxiliary or
survivor beneficiary.
In cases of dual entitlement, OTAN is the SSN of the other claim account from
which the beneficiary can also draw benefits. There will be another MBR record
that has the CAN value equal to the OTAN on the given dual entitlement case.
The OTAN is never the same as CAN on a given record. OTAN could be the
same as BOAN in cases where, for example, a woman is entitled to benefits from
her spouse and from her own earnings. If she qualifies for dual entitlement, she
will have an MBR record where her SSN is in the CAN field and another MBR
record where her SSN is in a BOAN field. For example, in the Mary and Paul
case illustrated above, the OTAN on the DED portion of Mary’s record is Paul’s
SSN; the OTAN on the DED portion of Paul’s MBR record is Mary’s SSN.

57

ABT

5.2.

5.2. Description of MBR Data Elements

Description of MBR Data Elements

The following pages document the MBR data elements that are widely used for
research purposes. The table below lists the data elements covered in the data
dictionary. The data elements are presented in alphabetical order. Page headers
note which data element is being described.
Data element
ABT
ACOC
ARFC
BIC
BOAN
BPC
BPD
CAN
CC
CEC
CIS1
CRIM-C
DAA
DAC
DDCO
DDO
DESC
DIG
DIG2
DOA
DOB
DOBP
DOC
DOCA
DODP
DOEC
DOED
DOEI
DOF
DOST
DQC
DSD
EBD
ELY
FMAX
GS
IME

58

Description
Action Block Type
Alien Country of Citizenship
Adjustment of Reduction Factor Code
Beneficiary Identification Code
Beneficiary Own Account Number
Benefit Payment Code
Benefit Paid Designation Indicator
Claim Account Number
Custody Code
Current Entitlement Code
Computation and Insured Status 1
Cumulative Retirement Increment Months Current
Drug Addiction and Alcoholism
Disability Award Code and Special Action Code
Direct Deposit Code
Date of Disability Onset
Dual Entitlement Status Code
Diagnosis Code
Diagnosis Code-Secondary
Date of Action
Date of Birth (of beneficiary)
Date of Birth of Primary
District Office Code
Date of Credit Action
Date of Death of Primary
Date of Current Entitlement
Date of Entitlement to Disability
Date of Initial Entitlement
Date of Filing
Date of Suspension/Termination
Domestic Quarters of Coverage
Disability Adjudication Date
Extended Period of Eligibility Begin Date
Eligibility Year
Family Maximum
Guardian Status
Indexed Monthly Earnings

Page
60
61
64
66
73
74
76
77
78
80
82
83
84
86
88
89
90
92
94
95
97
98
99
100
101
102
103
105
107
108
109
110
111
113
114
115
116

5.1. The MBR Master File

Data element
LAF
LANG
LEMBA
LFMBA
MBA
MBC
MBP
MIL
OED
OFA
OFC
OFDC
OFT
OTAN
OTBIC
OTD
OTDOE
OTPIA
PBP
PIA
PIFC
PSC
RCC
RDD
RFCP
RFD
RFST
RRC
SAC1
SAMBA
SCC
SEX
SIFT
SIM
SISC
SROP
TAC
TOC
TOD
TOP
WIC
YOC
ZIP
ZIPADD

Description
Ledger Account File (Payment Status)
Language Code
Larger Excess Monthly Benefit Amount
Larger Full Monthly Benefit Amount
Monthly Benefit Amount
Monthly Benefit Credited
Monthly Benefit Payable
Military Service Code
Offset Effective Date
Offset Amount
Offset Code
Offset Date Code
Offset Type Code
Other Account Number
Other Beneficiary Identification Code
Offset Termination Date
Other Date of Entitlement
Other Primary Insurance Amount
Primary Insurance History Benefit Pointer
Primary Insurance Amount
Primary Insurance Factor Code
Payment Status Code
Recomputation Code
Reason For Disallowance or Denial
Reason For Change in PIA
Reason For Deduction
Reason for Suspension or Termination
Railroad Retirement Code
Special Action Code One
Smaller Actuarially Reduced Monthly Benefit Amount
State/County Code
Beneficiary's Sex Code
Security Income File Type
Survivor Increment Months
Security Income Status Code
Sex and Race of Primary Beneficiary
Type of Award Code
Type of Claim
Type of Dual Entitlement
Type of Payee
Work Indication Code
Years of Coverage
ZIP Code/Consular Office Code
ZIP Code Add On

Page
117
121
123
124
125
126
128
129
130
131
132
133
134
136
137
138
139
140
141
142
144
146
147
149
157
158
160
162
164
166
167
168
169
171
172
174
176
178
181
183
185
187
188
196

59

ABT

5.2. Description of MBR Data Elements

ABT

Action Block Type
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Fixed Benefit

DESCRIPTION AND PURPOSE

Whenever a claim is filed, or whenever a payment action is taken against a
claim, this field will identify the type of action that has occurred.
POSSIBLE VALUES

D – Disallowed (no entitlement), denied, withdrawn or abated claim
E – Delayed claim
H – Initial award to Title XVIII (uninsured) only benefits (Health
Insurance/Supplemental Medical Insurance)
Q – Adjusted action to Title XVIII benefits (uninsured HI/SMI)
W – Post-entitlement (PE) withdrawal for adjustment to place
beneficiary in LAF A, S or T
X – PE credit only adjustment on Title XVIII Benefits (Uninsured
HI/SMI)
1
3
4
5
6
7
9

–
–
–
–
–
–
–

Initial award to LAF C or E (current payment or RR current)
Adjustment action to LAF C or E
Adjustment action to LAF S (conditional payment status)
Initial award to LAF S
Initial award to LAF D (deferred payment status)
Adjustment action to LAF D
Matured deferred action (from LAF D to LAF C or E)

Obsolete codes:

A, B, O, 8

USAGE NOTES

Fixed Benefit fields are present once for each person on the account
record. Benefit rate increases will not reset this field. This data element
relates to changes resulting from a LAF code change, an AERO increase,
or changes in the MPA.

60

5.2. Description of MBR Data Elements

ACOC

ACOC

Alien Country of Citizenship
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes

Yes
Variable Benefit–
ATWH
DOC, SCC, ZIP

DESCRIPTION AND PURPOSE

This data element reflects the country of which the beneficiary is a citizen.
ACOC does not contain the Consular Office Code.
Used to determine if nonresident alien withholding applies.
POSSIBLE VALUES

000-197 Country of citizenship code; see below.
999
Default value or unknown
USAGE NOTES

On an MBR record, if an alien tax situation applies, this field occurs up to
40 times per beneficiary on this account.
Country Codes
CodeCountry

CodeCountry

000
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
016

017
018
019
020
021
022
023
024
025
026
027
028
029
030
031
032
033

Stateless/Refugee
United States
Afghanistan
Albania
Algeria
Andorra
Angola
Argentina
Australia
Austria
Bahamas
Bahrain
Bangladesh
Barbados
Belgium
Belize
Benin

Bhutan
Bolivia
Botswana
Brazil
Bulgaria
Burma
Burundi
Cambodia (Kampuchea)
Cameroon
Canada
Cape Verde
Central African Republic
Chad
Chile
China, People’s Republic of
China, Republic of (Taiwan)
Columbia

61

ACOC

62

5.2. Description of MBR Data Elements

CodeCountry

CodeCountry

034
035
036
037
038
039
040
041
042
043
044
045
046
047
048
049
050
051
055
056
057
058
059
060
061
062
063
064
065
066
067
068
069
070
071
072
073
074
075
076
077
078
079
080
081
082
083
084
085
086
087
088
089
090
091

092
093
094
095
096
097
098
099
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134

Comoros
Congo
Costa Rica
Cuba
Cyprus
Czechoslovakia
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Ethiopia
Fiji
Finland
France
Germany, West
Ghana
Greece
Grenada
Guatemala
Guinea
Guine au-Bussau
Guyana
Haiti
Honduras
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Israel
Italy
Ivory Coast
Jamaica
Japan
Jordan
Kenya
Kiribti
Korea, North
Korea, South
Kuwait
Laos
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Luxembourg
Madagascar
Malawi

135
136
137
138
139
140
141
142
143

Malaysia
Maldives
Mali
Malta
Mauritana
Mauritius
Mexico
Monaco
Mongolia
Morocco
Mozambique
Nauru
Nepal
Netherlands
New Zealand
Nicaragua
Niger
Nigeria
Norway
Oman
Pakistan
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Poland
Portugal
Qatar
Romania
Rwanda
St. Lucia
St. Vincent and the Grenadines
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Sychelles
Sierra Leone
Singapore
Solomon Islands
Somalia
South Africa, including South
West Africa (Namibia),
Bophuthatswana, Transkei, and
Venda
Spain
Sri Lanka
Sudan
Suriname
Swaziland
Sweden
Switzerland
Syria
Tanzania

5.2. Description of MBR Data Elements

ACOC

CodeCountry

CodeCountry

144
145
146
147
148
149
150
151
152
153
154

160
161
162

155
156
157
158
159

Thailand
Togo
Tonga
Trinidad and Tobago
Tunisia
Turkey
Tuvalu
Uganda
USSR
United Arab Emirates
United Kingdom, including
England, Scotland, Wales, and
Northern Ireland
Upper Volta
Uruguay
Vanuatu (New Hebrides)
Vatican City State
Venezuela

163
164
165
166
167
168
169
170
171
999

Vietnam
Western Samoa
Yemen, People’s Democratic
Republic of
(S. Yemen)
Yemen Arab Republic
(N. Yemen)
Yugoslavia
Zaire
Zambia
Zimbabwe
Antigua
Barbuda
American Samoa
St. Christopher and Nevis
Unknown

63

ARFC

5.2. Description of MBR Data Elements

ARFC

Adjustment of Reduction Factor Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Fixed Benefit
CRIM-C, PIA, MBA

DESCRIPTION AND PURPOSE

Adjustment of Reduction Factors (ARF) that apply to this beneficiary.
POSSIBLE VALUES

Blank – Default Value
A –
B –
C –
D –
J –
K –
L –
M –

Adjustment of Reduction Factor (ARF) given at age 62 (widow
only)
ARF given at Normal Retirement Age (NRA)
ARF given at age 62 and Normal Retirement Age (NRA) (widow
only)
Aged widow (beneficiary identification code (BIC) = D) attained
age 65 prior to 1/73 and ARF given in 1/73
ARF must be refigured at age 62 (obsolete)
ARF must be refigured at Normal Retirement Age (NRA)
(obsolete)
ARF must be refigured at age 62 and Normal Retirement Age
(NRA) (obsolete)
ARF must be refigured for aged widow (BIC = D) who attained
age 65 prior to 1/73 (obsolete)

Obsolete Codes: 4, 9
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
A person who applies for early retirement benefits takes a lifetime
reduction in benefits. A Reduction Factor (RF) is applied to their benefit
in direct ratio to the number of months before Normal Retirement Age
(NRA) they file.

64

5.2. Description of MBR Data Elements

ARFC

If, subsequent to early filing, a person returns to work and has sufficient
earnings to stop collecting retirement benefits, an adjustment will be
applied to the RF. The ARF is calculated for workers at their NRA. In
1973, SSA began allowing widows to retire at age 60. Therefore, an ARF
could be calculated at age 62 and then again at NRA.
Codes J, K, L, and M were used as alerts before automated ARF
processing. They would have been set when a person applied for early
retirement benefits.

65

BIC

5.2. Description of MBR Data Elements

BIC

Beneficiary Identification Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
None
Yes
No
Yes
Yes
Fixed Benefit
LAF, TOC, CEC

DESCRIPTION AND PURPOSE

This data element reflects the category of benefit for which the claimant
has applied. May not have been approved or for other reasons not active.
BIC is two-digit “telescoping” field. The first digit identifies the broad
type of beneficiary, and the second digit further distinguishes the
beneficiary.
First Character = Type of Benefit
Second Character = Benefit Description
Common First Characters:
A
B
C
D
E

Primary Claimant/ number holder
Spouse of the number holder
Child of the number holder
Widow/widower of the number holder (at least 60 years old)
Young widow caring for a child of the number holder/worker.
Children must be under 16 or became disabled before 18 years.
F
Parents of the number holder
J, K Prouty beneficiaries3
M, T Health insurance only involved
W
Disabled widow/widower of number holder (at least 50 years old)
POSSIBLE VALUES

A –
3

Primary Claimant

As part of the Tax Adjustment Act of 1966, Congress provided retirement benefits, to be paid out
of general revenue, for people over age 72 who were not insured for Social Security benefits.
These benefits became known as Prouty benefits. A person could be entitled to this special
payment even with no quarters of coverage if he or she attained age 72 before 1968. Those
attaining age 72 after 1967 had to have at least 3 quarters of coverage for each calendar year after
1966 and before the year in which they attained age 72. The benefit amount was the same as for
transitional benefits (Kollman, 1996). As of the year 2000, Prouty beneficiaries were almost
extinct.

66

5.2. Description of MBR Data Elements

B –
B1 –
B2 –
B3 –
B4 –
B5 –
B6 –
B7 –
B8 –
B9 –
BA –
BD –
BG –
BH –
BJ –
BK –
BL –
BN –
BP –
BQ –
BR –
BT –
BW –
BY –

BIC

Aged wife, age 62 or over (first claimant)
Aged husband, age 62 or over (first claimant)
Young wife, with child < 16 in her care (first claimant)
Aged wife (second claimant)
Aged husband (second claimant)
Young wife (second claimant)
Divorced wife, age 62 or over (first claimant)
Young wife, (third claimant)
Aged wife (third claimant)
Divorced wife (second claimant)
Aged wife (fourth claimant)
Aged wife (fifth claimant)
Aged husband (third claimant)
Aged husband (fourth claimant)
Aged husband (fifth claimant)
Young wife (fourth claimant)
Young wife (fifth claimant)
Divorced wife (third claimant)
Divorced wife (fourth claimant)
Divorced wife (fifth claimant)
Divorced husband (first claimant)
Divorced husband (second claimant)
Young husband (second claimant)
Young husband (first claimant)

Range C1 through C9 – Child (includes minor, student or disabled child)
Range CA through CK – Child (includes minor, student or disabled child)
D –
D1 –
D2 –
D3 –
D4 –
D5 –
D6 –
D7 –
D8 –
D9 –
DA –
DC –
DD –
DG –
DH –

Aged widow, age 60 or over (first claimant)
Aged widower, age 60 or over (first claimant)
Aged widow (second claimant)
Aged widower (second claimant)
Widow (remarried after attainment of age 60)
(first claimant)
Widower (remarried after attainment of age 60)
(first claimant)
Surviving divorced wife, age 60 or over (first claimant)
Surviving divorced wife (second claimant)
Aged widow (third claimant)
Remarried widow (second claimant)
Remarried widow (third claimant)
Surviving divorced husband (first claimant)
Aged widow (fourth claimant)
Aged widow (fifth claimant)
Aged widower (third claimant)

67

BIC

68

5.2. Description of MBR Data Elements

DJ –
DK –
DL –
DM –
DN –
DP –
DQ –
DR –
DS –
DT –
DV –
DW –
DX –
DY –
DZ –

Aged widower (fourth claimant)
Aged widower (fifth claimant)
Remarried widow (fourth claimant)
Surviving divorced husband (second claimant)
Remarried widow (fifth claimant)
Remarried widower (second claimant)
Remarried widower (third claimant)
Remarried widower (fourth claimant)
Surviving divorced husband (third claimant)
Remarried widower (fifth claimant)
Surviving divorced wife (third claimant)
Surviving divorced wife (fourth claimant)
Surviving divorced husband (fourth claimant)
Surviving divorced wife (fifth claimant)
Surviving divorced husband (fifth claimant)

E –
E1 –
E2 –
E3 –
E4 –
E5 –
E6 –
E7 –
E8 –
E9 –
EA –
EB –
EC –
ED –
EF –
EG –
EH –
EJ –
EK –
EM –

Mother (widow) (first claimant)
Surviving divorced mother (first claimant)
Mother (widow) (second claimant)
Surviving divorced mother (second claimant)
Father (widower) (first claimant)
Surviving divorced father (widower) (first claimant)
Father (widower) (second claimant)
Mother (widow) (third claimant)
Mother (widow) (fourth claimant)
Surviving divorced father (widower) (second claimant)
Mother (widow) (fifth claimant)
Surviving divorced mother (third claimant)
Surviving divorced mother (fourth claimant)
Surviving divorced mother (fifth claimant)
Father (widower) (third claimant)
Father (widower) (fourth claimant)
Father (widower) (fifth claimant)
Surviving divorced father (third claimant)
Surviving divorced father (fourth claimant)
Surviving divorced father (fifth claimant)

F1
F2
F3
F4
F5
F6
F7
F8

Father of deceased wage earner
Mother
Stepfather
Stepmother
Adopting Father
Adopting Mother
Second alleged father
Second alleged mother

–
–
–
–
–
–
–
–

5.2. Description of MBR Data Elements

BIC

J1 –

Primary Prouty (see footnote 3 on page 66) entitled to Health
Insurance Benefits (HIB) (Less than 3 Quarters of Coverage (QC)
(General Fund). If the first character is J or K, the subscripts
indicate the number of quarters of coverage.
J2 – Primary Prouty entitled to HIB (over 2 QC) (Old-Age and
Survivors Insurance (OASI) trust fund)
J3 – Primary Prouty not entitled to HIB (less than 3 QC) (General fund)
J4 – Primary Prouty not entitled to HIB (over 2 QC) (RSI trust fund)
K1 –
K2 –
K3 –
K4 –
K5 –
K6 –
K7 –
K8 –
K9 –
KA –
KB –
KC –
KD –
KE –
KF –
KG –
KH –
KJ –

Prouty wife entitled to HIB (less than 3 QC) (General fund) (first
claimant)
Prouty wife entitled to HIB (over 2 QC) (RSI trust fund) (first
claimant)
Prouty wife not entitled to HIB (less than 3 QC) (General fund)
(first claimant)
Prouty wife not entitled to HIB (over 2 QC) (RSI trust fund) (first
claimant)
Prouty wife entitled to HIB (less than 3 QC) (General fund)
(second claimant)
Prouty wife entitled to HIB (over 2 QC) (RSI trust fund) (second
claimant)
Prouty wife not entitled to HIB (less than 3 QC) (General fund)
(second claimant)
Prouty wife not entitled to HIB (over 2 QC) (RSI trust fund)
(second claimant)
Prouty wife entitled to HIB (less than 3 QC) (General fund) (third
claimant)
Prouty wife entitled to HIB (over 2 QC) (RSI trust fund) (third
claimant)
Prouty wife not entitled to HIB (less than 3 QC) (General fund)
(third claimant)
Prouty wife not entitled to HIB (over 2 QC) (RSI trust fund) (third
claimant)
Prouty wife entitled to HIB (less than 3 QC) (General fund) (fourth
claimant)
Prouty wife entitled to HIB (over 2 QC) (RSI trust fund) (fourth
claimant)
Prouty wife not entitled to HIB (less than 3 QC) (General fund)
(fourth claimant)
Prouty wife not entitled to HIB (over 2 QC) (RSI trust fund)
(fourth claimant)
Prouty wife entitled to HIB (less than 3 QC) (General fund) (fifth
claimant)
Prouty wife entitled to HIB (over 2 QC) (RSI trust fund) (fifth
claimant)

69

BIC

5.2. Description of MBR Data Elements

KL –

Prouty wife not entitled to HIB (less than 3 QC) (General fund)
(fifth claimant)
KM – Prouty wife not entitled to HIB (over 2 QC) (RSI trust fund) (fifth
claimant)
M –

Uninsured beneficiary (not qualified for automatic HIB). Codes M
and T get health insurance but no retirement benefits. M gets
supplemental health only.
M1 – Uninsured beneficiary (qualified for automatic HIB but requests
only Supplemental Medical Insurance Benefits (SMIB)
T –

Uninsured beneficiary or renal disease beneficiary only. Codes M
and T get health insurance but no retirement benefits. M gets
supplemental health only.
TA – Medicare Qualified Government Employment (MQGE) primary
beneficiary
TB – MQGE aged spouse (first claimant)
TC – MQGE Disabled Adult Child (DAC) (first claimant)
TD – MQGE aged widow(er) (first claimant)
TE – MQGE young widow(er) (first claimant)
TF – MQGE parent (male)
TG – MQGE aged spouse (second claimant)
TH – MQGE aged spouse (third claimant)
TJ – MQGE aged spouse (fourth claimant)
TK – MQGE aged spouse (fifth claimant)
TL – MQGE aged widow(er) (second claimant)
TM – MQGE aged widow(er) (third claimant)
TN – MQGE aged widow(er) (fourth claimant)
TP – MQGE aged widow(er) fifth claimant)
TQ – MQGE parent (female)
TR – MQGE young widow(er) (second claimant)
TS – MQGE young widow(er) (third claimant)
TT – MQGE young widow(er) (fourth claimant)
TU – MQGE young widow(er) (fifth claimant)
TV – MQGE disabled widow(er) (fifth claimant)
TW – MQGE disabled widow(er) (first claimant)
TX – MQGE disabled widow(er) (second claimant)
TY – MQGE disabled widow(er) (third claimant)
TZ – MQGE disabled widow(er) (fourth claimant)
Range T2 through T9 – MQGE (DAC) (second to ninth claimant)
W –
W1–
W2–
W3–
W4–

70

Disabled widow, age 50 or over (first claimant)
Disabled widower, age 50 or over (first claimant)
Disabled widow (second claimant)
Disabled widower (second claimant)
Disabled widow (third claimant)

5.2. Description of MBR Data Elements

W5–
W6–
W7–
W8–
W9–
WB –
WC –
WF –
WG –
WJ –
WR –
WT –

BIC

Disabled widower (third claimant)
Disabled surviving divorced wife (first claimant)
Disabled surviving divorced wife (second claimant)
Disabled surviving divorced wife (third claimant)
Disabled widow (fourth claimant)
Disabled widower (fourth claimant)
Disabled surviving divorced wife (fourth claimant)
Disabled widow (fifth claimant)
Disabled widower (fifth claimant)
Disabled surviving divorced wife (fifth claimant)
Disabled surviving divorced husband (first claimant)
Disabled surviving divorced husband (second claimant)

Obsolete Codes: 01-09, 10-12, 21, 31, 41, 51, 61, 71, 81, 91
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
The growth of the BIC field reflects the historical growth of the Social
Security programs and the broad course of social trends in the United
States. Examples of this include the addition of codes for up to five wives
and the addition of codes for husbands.
BIC codes A and B may be old-age or disability beneficiaries. TOC may
be used to differentiate. BIC codes D,E, F, and W are all survivor
beneficiaries. J and K apply to a special, and rapidly disappearing, group
of people who were ineligible for other benefits. M and T codes apply to
people who receive no benefits but receive Medicare. The BIC M people
do not receive the HIB but do receive the Supplemental Medical Insurance
Benefits (SMIB).
BIC code C applies to children of beneficiaries who are themselves
eligible for benefits. There are three categories of children who receive
benefits:
minor children (under 18)
disabled children (age 18 or older)
students (until finish high school or about 19)
They may receive benefits based on three types of workers:
Retired Worker
Deceased Worker
Disabled Worker
The MBR data element TOC can be used to distinguish among the
children and the source of their benefits.

71

BIC

5.2. Description of MBR Data Elements

TOC Codes by Category of Child and Benefit Program

Minor (<18)
Disabled child
Student

Retired Worker
1
4
9

Deceased Worker
0
3
8

Disabled Worker
5
7
R

If others (spouse, children, etc.) are eligible for benefits based on their
relationship with this account holder, then the field BIC also exists on
another portion of the record.

72

5.2. Description of MBR Data Elements

BOAN

BOAN

Beneficiary Own Account Number
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 9
No
Yes
No
Yes
Variable Benefit–BRD
CAN, BIC, OTAN

DESCRIPTION AND PURPOSE

This data element reflects the beneficiary’s own SSN as shown on the
MBR or SSN file.
The BOAN is the SSN of a secondary beneficiary receiving payments
from the CAN’s account. For primary beneficiaries (BIC=A,M or T) there
is no variable benefit-BRD section and so no BOAN field for that person.
POSSIBLE VALUES

Blank = missing value; may be a foreign beneficiary.
Bytes 1-3 = area number
Bytes 4-5 = group number
Bytes 6-9 = serial number
USAGE NOTES

This data element appears once per beneficiary on an MBR record.
A person who is an auxiliary on one record may also be entitled as the
primary on another. This occurs in dual entitlement situations that are
explained more fully in Section 5.1.3, in particular on pages 50 and
following. The same BOAN may appear on several records as an
auxiliary but on only one record as the primary.
On some MBR records the BOAN is missing even though the beneficiary
has an SSN.

73

BPC

5.2. Description of MBR Data Elements

BPC

Benefit Payment Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
Yes
No
Fixed Benefit

DESCRIPTION AND PURPOSE

This data element provides the only way to know whether a widow’s
benefits were reduced because of early retirement of the spouse (e.g., the
husband elected reduced benefits). The wife cannot receive any more than
the husband received per month.
POSSIBLE VALUES

Limits
Value
W

BCDIC Bit
Value
B
A

R

8

G
A

4
2

X

1

Definition
1 always set
1 if widow’s benefit reduced to primary benefit
amount. Primary was receiving a reduced benefit
at time of death (usually because of early
retirement). The surviving spouse cannot receive
more than the primary was receiving.
1 if R Type dual entitlementthis beneficiary is receiving two checks because
two trust funds are involved
1 if beneficiary is a grandchild
1 if reduced for age for Beneficiary’s
Identification Codes (BIC) A, B, D, or W; for
BIC K, this is set if referring to a spouse who is
eligible for, but not entitled to Prouty benefits (for
this situation Type of Claim (TOC=1) is more
reliable). For Prouty see footnote 3 on page 66.
1 if X Type dual entitlement-benefits from two
records on a combined check (wife and husband
or one person as BIC A and also BIC B)

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.

74

5.2. Description of MBR Data Elements

BPC

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
When a dual entitlement situation comes into existence this data element
will be set. Because it is sometimes set manually, it may not be set at all.
It may still be set after the entitlement is terminated. (RESET = NO). For
examples of R and X type dual entitlement, see Section 5.1.3, in particular
pages 50 and following.

75

BPD

5.2. Description of MBR Data Elements

BPD

Benefit Paid Designation Indicator
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–HIST
LAF, RFD, WIC

DESCRIPTION AND PURPOSE

This data element indicates that a benefit was paid or credited in the
current month. It appears as part of the benefit history group. It is used
for studying how benefit status changes over time.
POSSIBLE VALUES

0 - Not paid
1 - Benefit paid or credited
USAGE NOTES

On an MBR record, if payment history exists, this field occurs up to 48
times per beneficiary on this account. Benefit history data are
recomputed, and overwritten, when new information requires changes.
For more information on historic data, see Section 5.1.1.
Use LAF to determine if a person is currently being paid (LAF=C).

76

5.2. Description of MBR Data Elements

CAN

CAN

Claim Account Number
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 9
No
No
No
Yes
Record Control
BOAN, BIC

DESCRIPTION AND PURPOSE

This data element is the SSN of the person whose earnings are the basis of
this benefit record, i.e., the primary claimant. If there is a secondary
beneficiary receiving payments from the account, the beneficiary’s SSN is
stored in the BOAN.
POSSIBLE VALUES

Bytes 1-3 = area number
Bytes 4-5 = group number
Bytes 6-9 = serial number
USAGE NOTES

This data element occurs once per record on the MBR.

77

CC

5.2. Description of MBR Data Elements

CC

Custody Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–
REPD
TOP, GS

DESCRIPTION AND PURPOSE

This data element designates the living situation, or the person who has
physical custody, of a beneficiary who has or has had a representative
payee. A representative payee exists if the beneficiary cannot handle his
awarded benefits. He may, however, still be able to care for himself
physically.
POSSIBLE VALUES

A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V

78

–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–

Beneficiary Direct (SEL)
Spouse (SPO)
Natural or Adoptive Father (FTH)
Natural or Adoptive Mother (MTH)
Stepfather (SFT)
Stepmother (SMT)
Grandparent (GPR)
Natural or Adoptive Child or Stepchild (CHD)
Other Relative (REL)
Federal Non Mental Institution (FDO)
Federal Mental Institution (FDM)
State or Local Non Mental Institution (SLO)
State or Local Mental Institution (SLM)
Privately-Owned Non Mental Institution (PRO)
Privately-Owned Mental Institution (PRM)
Nonprofit Non Mental Institution (NPO)
Nonprofit Mental Institution (NPM)
Financial Organization (FIN)
Social Agency (AGY)
Public Official (OFF)
Other (OTH)
In Payee’s Custody (PYE)

5.2. Description of MBR Data Elements

CC

Obsolete Codes: W, X, Y, Z, 0, 4
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
If a beneficiary begins to take care of himself both physically and
financially this value is changed but not cleared. If the benefit is
terminated the old information remains.
Codes A to U are only used if the beneficiary does not live with the
person receiving the monthly checks. See TOP for clarification on the
relationship of the representative payee and the beneficiary.
Code T refers to an agent of a state or other government entity who
performs official duties as a guardian.
Privately owned institutions are operated to make a profit by an individual
or corporation. Non-profit institutions are non-governmental and do not
operate for a profit. Those include homes run by religious organizations
and charities.
Non-mental institutions include nursing homes and extended care
facilities.
See TOP for the relationship of the representative payee to the beneficiary.

79

CEC

5.2. Description of MBR Data Elements

CEC

Current Entitlement Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
Yes
Yes
Yes
Yes
Fixed Benefit
BIC, TOC, LAF

DESCRIPTION AND PURPOSE

This data element provides additional information about the beneficiary’s
current entitlement.
POSSIBLE VALUES

Limits
Value
D

BCDIC Bit
Value
B
A

E

8

B

4

S

2

L

1

Definition
1 always set
1 if de facto spouse (this spouse thought he/she
was legally married but was not)
1 if entitled only for disabled child-in-care (parent
is beneficiary and has a disabled child in care)
1 if disabled beneficiary or deemed disabled
beneficiary; identifies all beneficiaries entitled to
DIB
1 if school child (must be <17 years and six
months old; or 18-19 and still in primary or
secondary school)
1 if longevity marriage (married at least 10 years)

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Can be used to distinguish different types persons with BIC code of A or
C. One cannot have both bits 4 and 2 set at the same time.

80

5.2. Description of MBR Data Elements

CEC

The Limits value B is used to determine those who are currently entitled to
disability benefits. Data elements that pertain to the disabled are not
cleared if the entitlement is terminated. These fields, such as DAC, DDO,
and DIG, cannot be used to determine the current status of a DIB award.
For statistical projects, including the Annual Statistical Supplement, the
data elements TOC, LAF and BIC are used to determine disability status.
Limits value L applies to divorced men or women who wish to receive
spousal or survivor benefits on their ex-spouse’s account.
When an individual’s benefits are terminated because the child is no
longer disabled, the CEC 8 bit will not be cleared. However, if the
disabled benefits are terminated the CEC 4 bit will be cleared/canceled. If
a student’s benefits are terminated the 2 bit is not cleared unless the
student is entitled to another benefit.

81

CIS1

5.2. Description of MBR Data Elements

CIS1

Computation and Insured Status 1
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
No
No
Yes
No
Fixed Account

DESCRIPTION AND PURPOSE

This data element contains flags for miscellaneous information that is
needed for eligibility and to capture special events that affected this
record.
POSSIBLE VALUES

Limits
value
F

BCDIC
bit value
B
A

D
N
W

8
4
2

C

1

Definition
1 always set
1 if folder reference required (may be inactive or
obsolete)
1 if disability freeze involved
1 if new start computation used
1 if workers compensation/MEGACAP offset has
ever been involved
1 if currently insured only

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.
USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.
Limits value F refers to folder reference. This indicates that one must look
at the paper folder of information to get the details of this situation. This
should be obsolete.
Even when a record is terminated the flags here will remain set.

82

5.2. Description of MBR Data Elements

CRIM-C

CRIM-C

Cumulative Retirement Increment Months Current
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 2
Yes
Yes
No
Yes
Variable Benefit–
DRCD
PIA, ARFC, MBA

DESCRIPTION AND PURPOSE

This data element reflects the total number of delayed retirement
increment months used in the present benefit computation.
POSSIBLE VALUES

Range 00 through 84 – Total number of delayed retirement increment
months used
Zero – Default value for data purification
USAGE NOTES

This data element occurs on an MBR record once per beneficiary for
whom the Delayed Retirement Credit Data applies.
The delayed retirement credit increases the benefit amount for people who
did not receive benefits after reaching Normal Retirement Age (NRA).
Beginning in January of the year following an individual’s NRA, one
delayed retirement credit is given for each month in which the individual
is eligible but does not receive a benefit. This continues until the
individual reaches age 70. The number of months is stored in CRIM-C.
These months result in a percentage increase in the monthly PIA that is
currently approximately equal to ¼ percent per month.

83

DAA

5.2. Description of MBR Data Elements

DAA

Drug Addiction and Alcoholism
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
Yes
Variable Benefit–DIB

DESCRIPTION AND PURPOSE

This data element reflects the Drug Addiction & Alcohol status of the
beneficiary
POSSIBLE VALUES

blank – the default
A – Alcohol
B – Both (Alcoholism and Drug Addiction)
D – Drug Addiction
N – Not Material
P – Pending
W – Not a DA & A Condition
X – Alcoholism Involved – Not Material to Determination of Disability
Y – Drug Addiction Involved - Not Material to Determination of
Disability
Z – Both Alcoholism and Drug Addiction Involved - Not Material to
Determination of Disability
USAGE NOTES

On an MBR record, if it applies, this field occurs up to 12 times per
beneficiary on this account. For more information on historic data, see
Section 5.1.1.
Drug and alcohol dependency is not currently considered a basis for
eligibility for disability benefits. At one time, Congress passed special
legislation to entitle this segment of the population. The legislation was
repealed in 1996. DAA beneficiaries could apply for continuing benefits
using another basis for eligibility. If an appeal was made before July 1999
payments were continued until a decision was made or until January 1997,
whichever was later. Some of the early filers are still receiving benefits

84

5.2. Description of MBR Data Elements

DAA

because their appeals have not been resolved. These cases are the result of
an oversight or, in some cases, a class action lawsuit. If a DAA
beneficiary filed an appeal after July of 1996 benefits were terminated as
of January 1997. Anyone currently receiving benefits based on DAA has
a DAA code of A, B, D, or P. After January of 1997 some coding errors
assigned codes A, B, or D. Recent systems modifications have tightened
the edits to avoid this happening.
Currently, if a person is eligible for Title II disability benefits and also has
a DAA problem, a code of X, Y, or Z is set in the DAA field. This is done
to enable the field office to refer the person to treatment and because a feefor-services representative payee will be entitled to extra money for
looking after the disabled person.

85

DAC

5.2. Description of MBR Data Elements

DAC

Disability Award Code and Special Action Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
Yes
Variable Benefit–DIB

DESCRIPTION AND PURPOSE

This data element represents types of disabilities in terms of their effects
on processing, such as the eligibility date for HI/SMI. Normal processing
edits are ignored because of these codes.
POSSIBLE VALUES

blank – Default Value
A –
C –
K
L
N
P
R
S
T
U
X

–
–
–
–
–
–
–
–
–

Health Insurance/Supplemental Medical Insurance (HI/SMI)
Entitlement based upon disability on another claim number
Retirement Insurance Benefit/Disability Insurance Benefit
(RIB/DIB) - getting HI/SMI on DIB months
Invalid code entered
1972 Blind provision
Blind, 1967 Definition
Blind prior to age 31, 1967 Definition
Insured under special insured status provision for young disabled
Blind, Original Definition
Blind prior to age 31, Original Definition
Short-term Disability
No waiting period– if re-entitled there is no waiting period

USAGE NOTES

On an MBR record, if it applies, this field occurs up to 12 times per
beneficiary on this account. For more information on historic data, see
Section 5.1.1.
Example: If a child has parents who are both disabled, the child will
receive benefits from the parent with the largest PIA. However, this
entitlement may have a later start date than the other account. By setting

86

5.2. Description of MBR Data Elements

DAC

an A here, the rules about which start date will not be used and the child’s
eligibility can go back to the earliest start date.

87

DDCO

5.2. Description of MBR Data Elements

DDCO

Direct Deposit Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Payment–BID

DESCRIPTION AND PURPOSE

This data element reflects the type of account where the benefit payment is
deposited if the individual is receiving payment through direct deposit.
POSSIBLE VALUES

C – Checking
S – Savings
USAGE NOTES

On an MBR record, if it applies, this field occurs once per check from this
account.

88

5.2. Description of MBR Data Elements

DDO

DDO

Date of Disability Onset
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed, Days REL
1800
Yes
No
No
Yes
Variable Benefit–DIB
DOEC, DOED, DOA,
DOEI, DOF, ELY

DESCRIPTION AND PURPOSE

This data element reflects the date of disability onset (month, day, and
year) that one became disabled medically and has earned disability
insurance (worked 20 of the last 40 quarters). Payments usually begin six
months after the Date of Disability Onset (see DOEC).
POSSIBLE VALUES

In the master file, this is the number of days since January 1800.
In recurring extract files, this is a date in the form MMDDCCYY.
USAGE NOTES

On an MBR record, if it applies, this field occurs up to 12 times per
beneficiary on this account. For more information on historic data, see
Section 5.1.1. For a discussion of date formats see Section 4.2.3.
Quarters of coverage are tied to earnings but are only credited over time.
If enough is earned in the first quarter of the year to earn four quarters
there is no requirement to earn more that year. However, for insurance
purposes, the credits of quarters will not be allocated until the designated
dates (1/1, 4/1, 7/1, 10/1). To be eligible for disability benefits, one must
have worked 20 of the last 40 quarters. This may affect the DDO.

89

DESC

5.2. Description of MBR Data Elements

DESC

Dual Entitlement Status Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
Yes
Variable Benefit–DED
TOD

DESCRIPTION AND PURPOSE

This data element reflects the status of payment for primary/smaller and
secondary/larger entitlements when this beneficiary is dually entitled. DE
exists when a beneficiary is eligible for benefits from two or more
workers’ earnings. Further, for the person to qualify for DE, the
secondary benefit must be greater than the primary.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

blank – Default Value
0
1
2
3

Neither benefit in current payment status
Smaller benefit only in current payment status
Larger benefit only in current payment status
Both benefits eligible for current payment status. (Checks may be
combined or separate). If both payments are from the same trust
fund the value of LAF on one record would be a C; on the other
LAF, the value would be AD. Or, when the payments are from the
different trust funds, both LAFs are C.
4 – Primary is working on record on which auxiliary entitlement exists
5 – Larger benefit is subject to full GP/WC offset (government
pension/workers compensation)
S – Dual entitlement is suspended, technical entitlement exists
(Suspension occurs when some condition would prevent receipt of
benefits, such as a retiree earning too much.)
T – Dual entitlement terminated

90

–
–
–
–

5.2. Description of MBR Data Elements

DESC

USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.
For Triple Entitlement Cases (TOD=4), Dual Entitlement Status Code
(DESC) is based on Primary (A) and Auxiliary (B) claims. There will be
a second dual entitlement record segment. See TOD for further discussion
of Triple Entitlement. It is assumed that the Survivor (D) benefit is in the
payment status as the primary payment status.
Benefit 1 = primary/smaller benefit (BIC-A = worker’s own retirement or
disability).
Benefit 2 = secondary/auxiliary/larger benefit (only exists if the other is
greater than own) (the auxiliary claim)

B2
current?

B1 current?
Yes
No
Yes
3
2
No
1
0

If LAF = AD then one cannot tell why not paying LEMBA (Larger Excess
Monthly Benefit Amount) because of combined payment. If there are
separate payment portions for each benefit then it would be easier.

91

DIG

DIG

5.2. Description of MBR Data Elements

Diagnosis Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
Yes
No
Yes
No
Variable Benefit–DID
PDX in 831 file;
DIBDIG in SSR file

DESCRIPTION AND PURPOSE

This data element identifies the primary impairment code used in the
medical determination of an individual’s eligibility for disability benefits.
DIG contains a four-digit impairment code devised by SSA (SSA
impairment codes) or an ICD-9 code without decimal point (e.g., 3195
rather than 319.5). With few exceptions, if the DIG contains an SSA
code, the fourth digit is zero.
POSSIBLE VALUES

A complete set of SSA Impairment Codes and their corresponding ICD-9
codes is given in Appendix C (page 582).
The following table groups the codes into diagnostic groups. These
groupings are used in the computation of tables 5.D5, 5.D6, and 5.D41 in
the Annual Statistical Supplement to the Social Security Bulletin. Only
the leftmost three digits are used in most cases, as the fourth digit is
generally a zero.
Impairment Codes
000
001, 649, 677-679, 999
002-139
140-239
240-247, 249-279
280-289
290-316 (except 315.2)

Diagnosis group

Blank
Invalid codes
Infectious and parasitic diseases
Neoplasms
Endocrine, nutritional, metabolic
Diseases of the blood
Mental disorders (other than
mental retardation)
317-319 (except 319.5) Mental retardation
320-389
Nervous system and sense organs
390-459
Circulatory system

92

5.2. Description of MBR Data Elements

Impairment Codes
460-519
520-579
580-629
680-709
710-739
740-759
800-998
248, 315.2, 319.5, 630648, 650-676, 760-799

DIG

Diagnosis group
Respiratory system
Digestive system
Genitourinary system
Skin and subcutaneous tissue
Musculoskeletal system
Congenital anomalies
Injuries
Other

Note: Code 249 used to be grouped under “mental disorders.”
USAGE NOTES

If applicable, this data element occurs once per beneficiary on the MBR.
ICD-9 codes were used exclusively before 1985. Since that time, the DDS
have been using the new SSA Impairment coding scheme. ICD-9 codes
delineate specific diagnoses with four digits; the SSA codes are usually
less specific three-digit codes. The DDS should use SSA Impairment
Codes, but continues to use both coding systems.
The fourth digit is a subcategory of the first three digits category.
Code 3195, borderline intellectual functioning, and code 3152, learning
disorder, occur frequently for disabled children.
DIG does not appear in historical data. Only information on the most
recent entitlement is in the MBR. This data element is not cleared if
disability is reversed or cancelled.

93

DIG2

5.2. Description of MBR Data Elements

DIG2

Diagnosis Code—Secondary
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
Yes
No
Yes
No
Variable Benefit–DID
DIG; SDX in 831 file;
DIBDIG2 in SSR file

DESCRIPTION AND PURPOSE

This data element identifies the secondary impairment code used in the
medical determination of an individual’s eligibility for disability benefits.
DIG2 contains a four-digit impairment code devised by SSA (SSA
impairment codes) or an ICD-9 code without decimal point (e.g., 3195
rather than 319.5). With few exceptions, if the DIG2 contains an SSA
code, the fourth digit is zero.
POSSIBLE VALUES

A complete set of SSA Impairment Codes and their corresponding ICD-9
codes is given in Appendix C (page 582). Also see data element DIG.
USAGE NOTES

See data element DIG.

94

5.2. Description of MBR Data Elements

DOA

DOA

Date of Action
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Admin. Records Extract
Related Data Elements:

Character 6
Date–MMCCYY
No
No
No
Derived, Monthly
DOED

DESCRIPTION AND PURPOSE

Month and Year of Action. This data element is not on the MBR and
exists only on the Monthly Administrative Records extract (MOAD),
Termination Record. All daily actions (DOA) are accumulated into a
monthly value for DOA.
The ‘orbit’ MBR is updated daily by the MUVALUE program (formerly
the Daily Update Master Accounting System, DUMAS). MUVALUE
adds and modifies records based on actions that have come in from the
District Offices and Payment Centers. Every month, the monthly merge
process, MUMBR, merges the ‘orbit’ MBR with the Master MBR
updating the Master file with the latest information. The MUMBR runs
twice each month. Twelve segments are processed in one day, and the
other eight are processed in another day. Within a week another program,
CSPOT, is executed and creates a set of extract files. When the Monthly
Administrative Records extracts are created, the current month and the
previous month Master MBRs are compared. If there is a difference
between the two MBRs then actions have occurred. Actions include:
A new account number
A new BIC
A new type of claim
For example, a disabled worker becomes 65 and gets converted to a
retiree. This is on the Awards and the Termination Records. DOA is
created during the CSPOT program run.
Approximately every two years, an MBR rewrite occurs that rebuilds the
entire MBR. The rewrite is used to make structure changes to the records,
and to add, delete and otherwise changes individual fields.

95

DOA

5.2. Description of MBR Data Elements

POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

DOA should not be used as a substitute for Date of Current Entitlement
(DOEC) because DOA indicates the date that the update program ran and
implemented a status change. In reality, the actual change might have
been effective at an earlier date, and would be captured in the data element
DOEC.

96

5.2. Description of MBR Data Elements

DOB

DOB

Date of Birth (of beneficiary)
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed, Days REL1800
Date–MMDDCCYY
Yes
No
No
Yes
Fixed Benefit
DOBP

DESCRIPTION AND PURPOSE

This data element reflects the date of birth of the beneficiary (month, day
and year).
POSSIBLE VALUES

Number of days since January 1, 1800 in master file.
MMDDCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
This is a required field for all records. However, on some old and inactive
records (LAF Codes T, N, or X), there may not be a value for DOB.

97

DOBP

5.2. Description of MBR Data Elements

DOBP

Date of Birth of Primary
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed, Days REL
1800
No
No
No
Yes
Variable Account–
VSOP
DOB

DESCRIPTION AND PURPOSE

This data element reflects the date of birth of primary beneficiary (month,
day and year).
POSSIBLE VALUES

Number of days since January 1, 1800 in master file.
MMDDCCYY

date format in extracts.

USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.
DOBP is the same as DOB (Date of birth of beneficiary) of the primary
claimant on the account. If there is an auxiliary beneficiary, DOB will
have the birth date of the auxiliary.
A worker could die before reaching retirement age and the initial claim on
the account could be by a survivor. In this case there is no fixed benefit
portion for the worker.
This data element is not present for some old records. If the primary is
also a beneficiary, then this field should be the same as the value in DOB
for the first Fixed Benefit group (BIC=A).
Account Data
DOBP
5/13/25

98

Fixed Benefit Data-Self
BIC
DOB
A
5/13/25

Fixed Benefit-Spouse
BIC
DOB
B
2/8/27

5.2. Description of MBR Data Elements

DOC

DOC

District Office Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:

Character 3

Yes
No
Yes
Yes, monthly (may be
entered manually
without editing)
Master Record Location: Fixed Payment
Related Data Elements: ZIP, SCC, ACOC
DESCRIPTION AND PURPOSE

This data element contains the SSA servicing office for the address
pertaining to this payment. It corresponds to the ZIP code and is created
by referencing a ZIP code/DOC table.
POSSIBLE VALUES

Blank – Unknown or Questionable
Codes – See Appendix B (page 568).
USAGE NOTES

On an MBR record, if it applies, this field occurs once per check from this
account.
The ZIP/DOC/SCC lookup table is updated monthly. The ZIP code
applies to the payee not the beneficiary. The DOC must correspond to the
same location as the ZIP. However, the State/Country Code (SCC) must
represent the address of the beneficiary. So, if a benefit check is being
delivered to someone else’s house, the ZIP and SCC may not pertain to
the same geographic location.
If the beneficiary lives abroad, the DOC should be ‘995’ which is located
at SSA headquarters. The ZIP code is a three-digit Counselor Office Code
of the country in which the beneficiary resides.
Edited monthly by RETAP to ensure that ZIP and DOC are still correct.

99

DOCA

5.2. Description of MBR Data Elements

DOCA

Date of Credit Action
Type:

Packed, Months REL
1800
Data Format:
Date–MMCCYY
Repeating:
Yes
Cleared:
Yes
Reset:
Yes
Edited:
Yes
Master Record Location: Fixed Benefit
Related Data Elements: LAF
DESCRIPTION AND PURPOSE

This data element is the date (month and year) when a benefit termination
or suspension is processed.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
If a beneficiary has a Ledger Account File (LAF code) of T, S or X, the
beneficiary should then have a DOCA. The daily DUMAS accounting
cleans up when a beneficiary person returns to active ‘LAF status’.
If benefits are reinstated, DOCA is cleared and no date exists. Thus, those
with a date in DOCA are beneficiaries who have been terminated or
suspended.

100

5.2. Description of MBR Data Elements

DODP

DODP

Date of Death of Primary
Type:

Packed, Months REL
1800
Data Format:
Date–MMCCYY
Repeating:
No
Cleared:
Yes
Reset:
No
Edited:
Yes
Master Record Location: Variable Acct–VSOP
Related Data Elements: DOBP
DESCRIPTION AND PURPOSE

This data element is the date of death (month and year) of the primary
claimant.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.
DODP is recorded at the death of the primary. This will also appear in the
variable beneficiary data (BDOD) for the primary beneficiary.
Some deaths are missed because there is no reason for anyone to report
them.
False deaths do occur; that is, a date is in DODP but the primary is not
dead.
Erroneous death determination will result in clearing this field
(resurrection cases).

101

DOEC

5.2. Description of MBR Data Elements

DOEC

Date of Current Entitlement
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed, Months REL
1800
Yes
No
Yes
Yes
Fixed Benefit
DOEI, DOED, DDO,
DOF, CEC, TOC

DESCRIPTION AND PURPOSE

This data element reflects the date (month and year) of the most recent
entitlement. This entitlement may not be active now. Entitlement means
that all the requirements for eligibility have been met and a claim has been
filed. For the disabled the date may be retroactive for up to 12 months.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Disabled workers (TOC=5x or 6x) may begin benefits before age 62.
However, at age 65 the benefits are converted to old-age/retirement
benefits (TOC=1x or 2x). In this situation, DOEI will hold the date the
DIB began and DOEC will hold the date old-age benefits began. Hence, if
DOEC and DOEI are not the same, it can be assumed the individual was,
or is, disabled.
To determine if the beneficiary is currently receiving disability benefits
use CEC limit B (4-bit set).
The average earnings for disability benefits are higher than for old-age
benefits because salaries used in computing the PIA are more recent.

102

5.2. Description of MBR Data Elements

DOED

DOED

Date of Entitlement to Disability
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed, Months REL
1800
Yes
No
No
Yes
Variable Benefit-DIB
DOEC, DOEI, DDO,
DOF, DOA, CEC

DESCRIPTION AND PURPOSE

This data element reflects the date (month and year) on which the
beneficiary became entitled or deemed entitled to disability benefits. It
can be viewed as the date when benefits should have started being paid.
There can be more than one DOED for the same beneficiary reflecting
different periods of disability.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs up to 12 times per
beneficiary on this account. For more information on historic data, see
Section 5.1.1
This should be the same as either the DOEI or the DOEC.
DOED is set after the adjudication of the application for benefits. The
person should be entitled at this date. There is a five month delay for
Disability Insurance (DI) benefits that begins on the first day of the month
following the Date of Disability Onset (DDO). The DOED may be set up
to 12 months before the date of filing if the disability is shown to have
been present earlier.
A date in DOED does not necessarily mean there is current disability
insurance benefit (DIB) entitlement. To determine if the beneficiary is

103

DOED

5.2. Description of MBR Data Elements

currently receiving disability benefits use Current Entitlement Code (CEC)
limit B (4-bit set) or a TOC code of 5 or 6.
To meet the insured status requirement for disability benefits , the
beneficiary must have 20 Quarters of Coverage (QC) in the 10 years prior
to becoming disabled.
If DOED same date as DOEC currently disabled
If DOED earlier than DOEC probably once disabled and converted to
Old-age
If DOED later than DOEC
Not possible
If DOED = DOEI = DOEC
First entitlement is disabled and current

104

5.2. Description of MBR Data Elements

DOEI

DOEI

Date of Initial Entitlement
Type:

Packed, Months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
No
Reset:
No
Edited:
Yes
Master Record Location: Fixed Benefit
Related Data Elements: DOF, DDO, DOED,
CEC
DESCRIPTION AND PURPOSE

This data element reflects the initial date of entitlement to a Social
Security benefit.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
If a worker becomes disabled before age 62, s/he receives a disability
benefit and the Type of Claim (TOC) is a 5 or 6. At age 65, this will
change to a TOC of 1 or 2. (See Date of Current Entitlement-DOEC).
A beneficiary who becomes disabled after age 62 but before 65 can
receive either disabled benefits or old-age benefits. Most will receive a
reduced retirement benefit (interim award) for the five month disability
waiting period when disability benefits begin. At age 65, the worker
would convert to full retirement benefits. However, there will be an
actuarial reduction at 65 because of the earlier old-age entitlements.
To determine if the beneficiary is currently receiving disability benefits
use CEC limit B (4-bit set) or TOC values of 5 and 6.

105

DOEI

5.2. Description of MBR Data Elements

DOEI is not the same date of filing (DOF), but it could have the same date
as DOF. Sometimes, a person files before other entitlement conditions are
met. Thus, file date (DOF) could be earlier than DOEI.
If DOF is earlier than DOEI, this indicates an old-age benefit which was
filed before or after age 62, but with a stipulation that the benefits should
commence later (namely in the month of election).
If DOF is later than DOEI, this is a DI retroactive entitlement.

106

5.2. Description of MBR Data Elements

DOF

DOF

Date of Filing
Type:

Packed, months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
No
Reset:
Yes
Edited:
Yes
Master Record Location: Fixed benefit
Related Data Elements: DDO, DOEI, DOED
DESCRIPTION AND PURPOSE

This data element reflects the date of filing (month and year) of a claim for
the most recent entitlement. This could apply to the primary beneficiary
or a secondary beneficiary.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Some claims are eligible for retroactive benefits but have time limit s for
the retroactivity. The DOF may then affect the number of retroactive
payments which will be made.
If someone between 62 and 65 files for old-age benefits there will be no
retroactive payments (going back to earliest eligibility at 62). Benefits
will begin at DOF. After age 65 benefits may be retroactive for six months
prior to DOF. Disability benefits may be retroactive up to 12 months.

107

DOST

5.2. Description of MBR Data Elements

DOST

Date of Suspension/Termination
Type:

Packed, months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
Yes
Reset:
Yes
Edited:
Yes
Master Record Location: Fixed Benefit
Related Data Elements: DOCA
DESCRIPTION AND PURPOSE

Date of Suspension or Termination (month and year). This date is the
effective month in which benefits are suspended or terminated. But the
actual posting may be delayed. If the MBR posting/annotation is delayed,
the date the credit action is processed is reflected in the DOCA.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
If a beneficiary is no longer suspended or terminated, DOST is cleared and
set back to a blank value. DOST can therefore be used to determine the
status of a benefit.
If the suspension or termination is effective in September but the action is
not taken until November, then DOCA and DOST will be different. This
occurs when there is a delay in reporting or processing.

108

5.2. Description of MBR Data Elements

DQC

DQC

Domestic Quarters of Coverage
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 3
No
No
No
Yes
Variable Acct–TLD
IQC (Not included
here)

DESCRIPTION AND PURPOSE

This data element reflects the number of quarters of coverage earned in the
United States. This data element only exists if the beneficiary has some
work experience in a foreign country with which we have a reciprocity
agreement and has filed a totalization claim. These beneficiaries receive
moneys from both countries.
POSSIBLE VALUES

0-40

Quarters of Coverage

USAGE NOTES

If it applies, this field occurs once per record on the MBR, except for
RICX records.
The Master Earnings File (MEF) keeps the full count of quarters worked.
For eligibility for Title II benefits, nothing over 40 matters and is not kept
here.
IQC is the number of quarters of coverage earned overseas.

109

DSD

5.2. Description of MBR Data Elements

DSD

Disability Adjudication Date
Type:

Packed, Months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
No
Reset:
No
Edited:
Yes
Master Record Location: Variable Benefit–DIB
Related Data Elements:
DESCRIPTION AND PURPOSE

This data element is the date (month and year) of disability adjudication
date. It reflects the month and year that a disability award or denial was
posted to the master beneficiary record (MBR) (adjudicated).
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs up to 12 times per
beneficiary on this account. For more information on historic data, see
Section 5.1.1.

110

5.2. Description of MBR Data Elements

EBD

EBD

Extended Period of Eligibility Begin Date
Type:

Packed, months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
No
Reset:
No
Edited:
Yes
Master Record Location: Variable Benefit–DIB
Related Data Elements: LAF
DESCRIPTION AND PURPOSE

This data element represents the start date for an extended period of
eligibility for disability benefits.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if it applies, this field occurs up to 12 times per
beneficiary on this account. For more information on historic data, see
Section 5.1.1.
There is a limit to the amount of money one can earn without having
reductions taken from disability payments. For any month in which one’s
earnings exceed this limit, there will be no payment. However, for three
years, the beneficiary is kept in a suspended state and may resume current
pay status whenever income decreases. During this “trial work” period
Medicare benefits are maintained. EBD is the first month and year of the
36-month period. After that the benefit may be terminated.
This data element is not cleared when it no longer applies. For example, a
disabled person becomes a retiree automatically after age 65. Even though
the beneficiary is no longer eligible for disability, the EBD field will
remain filled with the earlier value.
During a trial work period with Substantial Gainful Activity (SGA), the
LAF code is S7. If the individual is unable to continue work and resumes
DIB benefits, the LAF code returns to C for current pay. If SGA

111

EBD

5.2. Description of MBR Data Elements

continues beyond 36 months and is terminated, the LAF code will become
T8.

112

5.2. Description of MBR Data Elements

ELY

ELY

Eligibility Year
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed
Date: Years REL–1800
No
No
No
Yes
Variable Acct–PIH
PIA, IME

DESCRIPTION AND PURPOSE

This data element is the year the worker becomes first eligible for old-age
benefits, becomes disabled, or, for survivor benefits, dies. ELY is set
when one applies for benefits. It applies to the CAN person only.
This value is used to select the indexing year and bend points to be used
for computing the Primary Insurance Amount (PIA).
POSSIBLE VALUES

Number of years since 1800 on the master file. On extracts, it is a given
year such as 1978. The date should not be more than the current year plus
one.
USAGE NOTES

If it applies, this field occurs up to 30 times per record on the MBR. For
more information on historic data, see Section 5.1.1.

113

FMAX

5.2. Description of MBR Data Elements

FMAX

Family Maximum
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
No
No
No
Yes
Variable Acct–PIH
PIA

DESCRIPTION AND PURPOSE

This data element reflects the maximum monthly benefits payable for this
Primary Insurance Amount (PIA) period for this claim.
POSSIBLE VALUES
USAGE NOTES

If it applies, this field occurs up to 30 times per record on the MBR,
except for RICX records. For more information on historic data, see
Section 5.1.1.
The family maximum usually ranges from 150 percent to 188 percent of
the PIA for retirement or survivor cases. A spouse usually receives 50
percent of the PIA while the wage earner is alive. The maximum for
disability cases is lower.

114

5.2. Description of MBR Data Elements

GS

GS

Guardian Status
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–
REPD
CC, TOP

DESCRIPTION AND PURPOSE

This data element describes whether this beneficiary has a court appointed
guardian or not. If there is a guardian, it further distinguishes the
relationship between the guardian and the beneficiary.
To have a guardian, the beneficiary must be a minor or legally declared
incompetent.
POSSIBLE VALUES

E –
L –
N
O
S
U
Y

–
–
–
–
–

Beneficiary has an estate in excess of $100,000
Beneficiary has entered into a “Living Trust Agreement’ with a
bank or financial institution as payee
No guardian has been appointed
Beneficiary has a guardian, but the payee is not the guardian
Guardian status no longer applicable (obsolete)
Unknown (obsolete)
Payee is the guardian

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
The guardian may or may not be the Representative Payee (the one who
receives the money for the beneficiary).

115

IME

5.2. Description of MBR Data Elements

IME

Indexed Monthly Earnings
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 4
Money–$$$$
No
No
No
Yes
Variable Acct–PIH
ELY, PIA, MBA

DESCRIPTION AND PURPOSE

This data element reflects the wager earner’s average monthly earnings,
indexed for inflation, during the period of years used in the Primary
Insurance Amount (PIA) computation.
It is used on the PIA computation when the date of first eligibility (ELY)
is after 1978. The amount is rounded to the next lowest dollar.
POSSIBLE VALUES

Blank or dollar amounts
USAGE NOTES

If it applies, this field occurs up to 30 times per record on the MBR,
except for RICX records. For more information on historic data, see
Section 5.1.1.
This data element is the AIME that is discussed in the Social Security
Handbook. For more information on PIA computations, see page 9.
Because the Primary Insurance Amount (PIA) is a function of IME and
Monthly Benefit Amount (MBA) is a function of PIA, IME is a factor in
the computation of MBA.
The IME is used to translate each year’s earnings to an “indexed” amount.
The indexed amounts are averaged and a formula is applied to obtain the
PIA. The ELY determines the bend points to be used in the formula.

116

5.2. Description of MBR Data Elements

LAF

LAF

Ledger Account File (Payment Status)
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes
No
Yes
Yes
Fixed Benefit

DESCRIPTION AND PURPOSE

This data element reflects the MBR payment status for this beneficiary.
LAF is a key sample selection data element. It is one of the most used
fields for this purpose.
LAF is a two-digit character field. The first character is a status code, and
the second character is a “reason” code that expands on the status. Often,
only the first character is used for selection purposes.
POSSIBLE VALUES

first Character = Status
second Character = Reason
A –
AD –
AS –
A9 –
B –
C –
D –
DP –
DW –
D1 –
D2 –
D3 –
D4 –
D5 –

Withdrawal for adjustment
Adjusted for dual entitlement
Adjusted for simultaneous entitlement
All other adjust actions
Abatement status
Current payment status (except railroad payment) = principal
condition
Deferred payment status
Deferred because of public assistance
Deferred because of Workers Compensation (WC) offset
Deferred for foreign work test
Deferred for annual retirement test
Deferred as an auxiliary of a beneficiary whose status is deferred
for annual retirement test (LAF = D2)
Deferred for no child-in-care
Deferred as an auxiliary of a beneficiary whose status is deferred
for foreign work test (LAF = D1)

117

LAF

5.2. Description of MBR Data Elements

D6 –

Deferred to cover overpayments not covered by any of the above
reasons
D9 – Miscellaneous deferment not provided with a specific code
E – Current payment through Railroad Board (RRB)
N – Disallowed claim (technical disallowance)e.g., not enough
Quarters of Coverage (QC)
ND – Denied claim (medical/dental) e.g., not proven disabled
P – Pending claim (adjudication pending) (no beneficiary in this claim
is in a LAF other than B, N, P, T, U OR X) (low order LAF is
equal to LAF S low order positions) used with delayed claims to
show that upon final adjudication the beneficiary should be placed
in LAF S with the same subscript. For example, LAF P2 would
indicate that upon adjudication the LAF will become S2
PB – Delayed claim (another beneficiary in this claim has a LAF other
than B, N, P, T, U, or X). This may apply to a child who does not
live with the wage earner and for whom information is not yet
available.
PT – Claim has been terminated from delayed status (LAF PB)
S – Conditional payment status
SD – Technical entitlement
SF – Prouty beneficiary fails to meet residency requirement. (For
Prouty see footnote 3 on page 66)
SH – Government pension completely offsets benefits due to a spouse,
widow, mother, father or special age 72 (Prouty; see footnote 3 on
page 66)
SJ – Alien suspension
SK – Deportation
SL – Barred payment country
SM – Refused old-age insurance benefits to get Medicare-only coverage
(prior to 1/81)
SP – Prouty beneficiary receiving public assistance (see footnote 3 on
page 66).
SS – Non-payment to post-secondary students during summer months
SW– WC Offset
S0 – Pending determination of continuing disability
S1 – Worked outside the United States (U.S.)
S2 – Worked inside the U.S.
S3 – Insured person worked in the U.S.
S4 – Failure to have child-in-care
S5 – Insured person worked outside the U.S.
S6 – For better address
S7 – Prisoner suspension; suspension because of extended trial work
period (EPE SGA); or suspension for refusing Vocational
Rehabilitation (VR) Services. (See Reason for Suspension or
Termination (RFST) for why suspension occurred)
S8 – Payee not determined

118

5.2. Description of MBR Data Elements

LAF

S9 –

All other suspension reason not specifically defined (miscellaneous
suspension) (see RFST for why suspension occurred)
T – Terminated (not used)
TA – Advanced filing claim terminated before maturity
TB – Mother, father terminated-entitled to disabled widow(er)’s benefits
TC – Disabled widow or widower attained age 65
TJ – Advance file claim terminated after maturity
TL – Termination of student (post-secondary) benefits because of
legislative changes in student requirements
TP – Terminated for change of payment identification code (PIC) on
post-entitlement actions
TR – Claimed withdrawn
TX – DIB attained 65 (also used for auxiliary beneficiaries)
T – DIB attained 65, converted to RIB (same as TX)
T0 – Benefits payable by some other agency
T1 – Death of beneficiary
T2 – Dependent status terminated because of death of primary
beneficiary. This is a very ephemeral code. Most people who lose
benefits because of the death of a primary beneficiary will soon
convert to a survivors beneficiary.
T3 – Divorce, marriage, remarriage. (See RFST for why suspension
occurred.)
T4 – Attainment of age 18 or 22 and not disabled; mother/father
terminated based on last child’s attainment of age 16. Beneficiary
Identification Code (BIC) = B2 mother < 62 with child <16
T5 – Entitled to other benefits equal or larger
T6 – Termination of mother/father benefits because of death or marriage
of last child; termination of benefits because child no longer
disabled or attending school. Examination of BIC will determine
the meaning of this value.
T7 – Adoption of child; mother terminated, last entitled child adopted.
Valid only if Date of Suspension or Termination (DOST) is earlier
than 10/72. Probably not happening any more.
T8 – DIB no longer disabled; mother/father terminated (BIC = B2, E),
child no longer disabled
T9 – All other termination reasons
U – Active title XVIII status only
W – Withdrawal before entitlement
X – Title XVIII adjustment or termination status
XD – Withdrawal for adjustment
X8 – Payee not determined
XK – Deportation
XR – Withdrawn from Supplemental Medical Insurance Benefits
(SMIB)
X0 – Claim transferred to RRB
X1 – Death of beneficiary

119

LAF

5.2. Description of MBR Data Elements

X5 – Entitled to other benefits
X7 – Health Insurance Benefits (HIB)/SMIB terminated
X9 – All other reasons
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Mother = surviving wife with child <16 in-care or disabled before 18.
The most common universe is “C “ (C-blank), current payment status.
The LAF code E, like C, also pertains to current payment status. Another
commonly used first character value is “T” (termination status).
LAF must often be crossed with BIC (Beneficiary Identification Code) for
proper interpretation. In some cases, a single LAF code will define
multiple universes, and the only way to distinguish between these
universes is by examining BIC. An example of this is when LAF takes the
value “T6”, meaning termination of parent because of death/marriage or
termination of an individual who is no longer disabled. The BIC field will
determine the applicable condition for termination of benefits.

120

5.2. Description of MBR Data Elements

LANG

LANG

Language Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Fixed Benefit

DESCRIPTION AND PURPOSE

This data element represents the language to be used for written
beneficiary notices.
POSSIBLE VALUES

blank – Unknown, Presume English
C
D
E
F
G
I
J
N
P
R
S
V
W

–
–
–
–
–
–
–
–
–
–
–
–
–

Chinese
German
English – used now
French
Greek
Italian
Japanese
Norwegian
Polish
Russian
Spanish –used now
Swedish
Serbo-Croatian

Obsolete codes: 2,4,7,9
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Currently, there are only two valid values: “E” (English) and “S”
(Spanish).

121

LANG

5.2. Description of MBR Data Elements

The new client database contains a spoken language code. This database
holds elements that are common to all other systems used by SSA to
capture client data.

122

5.2. Description of MBR Data Elements

LEMBA

LEMBA

Larger Excess Monthly Benefit Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 4
Money–$$$$
Yes
No
No
Yes
Variable Benefit–DED
DESC, TOD, OTPIA,
LFMBA, SAMBA

DESCRIPTION AND PURPOSE

This data element reflects the excess amount payable on the Larger Excess
Monthly Benefit Amount (LEMBA).
In the case of triple entitlement, LEMBA in the first dual group contains
information related to the spouse’s (B) claim, and LEMBA in the second
dual entitlement group is for the survivor’s (D) claim.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

Four-digit monetary value.
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.

123

LFMBA

LFMBA

5.2. Description of MBR Data Elements

Larger Full Monthly Benefit Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
No
Yes
Variable Benefit–DED
DESC, TOD, OTPIA,
LEMBA, SAMBA

DESCRIPTION AND PURPOSE

This data element reflects the Larger Full Monthly Benefit Amount
(LFMBA) reduced for family maximum. In the case of triple entitlement,
LFMBA in the first dual entitlement field is for the auxiliary (B) claim,
and LFMBA in the second dual entitlement field is for the survivor (D)
claim
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

Five-digit monetary value with one implied decimal fraction, i.e., with
dimes but not pennies.
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.

124

5.2. Description of MBR Data Elements

MBA

MBA

Monthly Benefit Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
Yes
Yes
Variable Benefit–HIST
PIA, BIC, TOC,
OTPIA, MBC, MBP

DESCRIPTION AND PURPOSE

This data element reflects a monthly benefit dollar amount, rounded to the
nearest dime, that is computed using the Primary Insurance Amount (PIA)
of the primary account holder. Adjustments are made for family
maximum, age, workers compensation, government pension offset,
delayed retirement, and work. Rules associated with the beneficiary’s
Type of Claim (TOC) and Beneficiary Identification Code (BIC) affect the
computations. The MBA is computed for each beneficiary on a record.
POSSIBLE VALUES

Five-digit monetary value with one implied decimal fraction, i.e., with
dimes but not pennies.
USAGE NOTES

On an MBR record, if payment history exists, this field occurs up to 48
times per beneficiary on this account. Benefit history data are
recomputed, and overwritten, when new information requires changes.
For more information on historic data, see Section 5.1.1.
Dimes down rounding (i.e., round down to the nearest dime) applies to
months after May 1982
For dual entitlement cases, MBA computation uses the PIA and OTPIA
for the account.
Delayed retirement increases MBA. All other adjustments decrease MBA.
If a retired individual continues to work, the “earnings test” may
temporarily reduce the MBA but will increase it later because of an ARF
(see ARFC) or a DRC(see CRIM-C). It is also possible that continued
work may result in a recomputation of the base PIA.

125

MBC

5.2. Description of MBR Data Elements

MBC

Monthly Benefit Credited
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
Yes
Yes
Variable Benefit–HIST
MBA, MBP

DESCRIPTION AND PURPOSE

This data element reflects the benefit amount due after any appropriate
dollar rounding (the MBA rounded to the nearest dollar) and considering a
deductible Supplemental Medical Insurance (SMI) premium, but prior to
the collection of any obligations of the beneficiary (including SMI
premium). It is the amount that the beneficiary is, was or would have been
paid or credited.
POSSIBLE VALUES
USAGE NOTES

On an MBR record, if payment history exists, this field occurs up to 48
times per beneficiary on this account. Benefit history data are
recomputed, and overwritten, when new information requires changes.
For more information on historic data, see Section 5.1.1.
This is the amount payable after reduction, if necessary, for age, family
maximum, and other reasons but before deduction for SMI premiums.
Effective June 1982, the final benefit payment is rounded to the next
lowest $1 (if not already a multiple of $1) after reduction for age, family
maximum, and other reasons and after any deduction for SMI premiums.
For statistical purposes this is the basic benefit amount. Other data
elements (such as MBR or MPA) are affected by other factors such as
over payments or deductions for Medicare.
The Annual Statistical Supplement tables of monthly benefits reflect the
Monthly Benefit Credited (MBC). The amount is derived as follows:
•
•

126

Subtract the SMI premium from the monthly benefit amount;
Round the above result down to the nearest whole dollar; and

5.2. Description of MBR Data Elements

•

MBC

Add back the SMI premium to the rounded result from the previous
step.

The result is the MBC.
For example, if a monthly benefit amount is $678.20, and an SMI
premium of $43.80 is deducted, the MBC is $677.80 (calculated as
follows: $678.20 - $43.80 = $634.40 rounded down to $634.00 + $43.80 =
$677.80).
MBC was created in June, 1982 to hold the rounded benefit amount. For
periods prior to June 1982, Title II Monthly Benefit Amount (MBA) and
MBC are equal. The Rounding History Code (RHC) will show whether
Dimes Deduction Amount Two or Three (DDA2 or DDA3) should be
used in calculating MBC. RHC and the DDA fields are not included in
this user’s manual.

127

MBP

5.2. Description of MBR Data Elements

MBP

Monthly Benefit Payable
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
Yes
Yes
Fixed Benefit
MBA, MBC

DESCRIPTION AND PURPOSE

This data element reflects the actual check amount of the monthly Title II
benefit because of the beneficiary after adjustment for all (or a portion) of
the beneficiary’s deductions or obligations. The Rounding History Code
(RHC) will show whether “dimes deduction” is used in calculation of
MBP.
POSSIBLE VALUES
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Under and over payments result from differences in estimated earnings
and actual earnings. For example, if the estimated annual earnings of a
64-year-old retiree is $6000 more than the limit allowed ($9600), the
benefits will be reduced by $3000 (reduced $1 for each $2 over the limit).
Further assume the individual’s MBA is $500 per month. This will result
in no benefit for the first six months of the year, MBP=$0. After these six
months, the MBP will return to the normal $500 for the remainder of the
year. However, if the actual earnings recorded at the end of the year was
$8000 over the limit, there would have been an overpayment of $1000,
which would have to be recovered in subsequent months.
This value will change and be overwritten as circumstances change. The
PHUS maintains a record of all the payments made over time.

128

5.2. Description of MBR Data Elements

MIL

MIL

Military Service Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
Yes
Fixed Acct

DESCRIPTION AND PURPOSE

This data element represents the type of military service credits applicable to this
account. The PIA based on earnings may be increased depending on service
credits. In other cases, credits are used to provide insurance status.
POSSIBLE VALUES

0, blank – Military information unknown or not applicable
A –
B –
C –
D –
E
F
I
K
M
N
P
S

–
–
–
–
–
–
–
–

U –
Z –
8

–

Japanese internment credits used to provide insured status and/or
to increase Primary Insurance Amount (PIA)
Japanese internment credits considered but not used
Service credits precluded for reasons other than federal benefits
Service credits prior to 1957 not needed for insured status, but
were used to increase PIA
Service credits prior to 1957 used to increase PIA
Service credits precluded by federal benefits
Service credits after 1956 used to increase PIA
Invalid code entered
Service credits after 1956 used to provide insured status
Service credits considered but not used
Insured and service credits prior to 1957 precluded
Service credits from both prior to 1957 and after 1956 used to
increase PIA
Service credits prior to 1957 needed for insured status
Insured and post 1956 service credit, but no pre-1957 credits, were
earned
Military service used, but insured status not established

USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.

129

OED

5.2. Description of MBR Data Elements

OED

Offset Effective Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed, Months REL
1800
Yes
Yes
Yes
Yes
Variable Benefit–OFD
OFA, OFC

DESCRIPTION AND PURPOSE

This data element reflects the month and year of offset effective date,
which is the date when reduction in Monthly Benefit Amount (MBA)
because of receipt of other pension sources (e.g., federal employees,
workers’ compensation) began.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

This data element will occur on an MBR record once per beneficiary for
whom Offset Data applies.
An offset is a reduction in benefit because of other pension sources such
as federal employees, workers’ comp.

130

5.2. Description of MBR Data Elements

OFA

OFA

Offset Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
Yes
Yes
Variable Benefit–OFD
OED, OFC, MBA

DESCRIPTION AND PURPOSE

This data element reflects the amount of money taken out of a benefit
because of other pension sources, such as federal employee, public
disability benefits, workers’ compensation income, or public disability
benefits.
POSSIBLE VALUES

Zeroes – Default value for data purification
USAGE NOTES

This data element will occur on an MBR record once per beneficiary for
whom Offset Data applies.
The offset amount is subtracted from the PIA when calculating the MBA.

131

OFC

5.2. Description of MBR Data Elements

OFC

Offset Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–OFD
OFA

DESCRIPTION AND PURPOSE

This data element represents the reason an offset is applied to the MBR
benefit.
An offset is a reduction in benefit because of another pension source such
as federal employees or workers’ compensation
POSSIBLE VALUES

blank – No offset
D –
G –
N –

Pennsylvania occupational disease offset
Government pension offset
WC and/or MEGACAP payments received but offset not
applicable
W – Offset applied because of WC and/or MEGACAP payments
USAGE NOTES

This data element will occur on an MBR record once per beneficiary for
whom Offset Data applies.

132

5.2. Description of MBR Data Elements

OFDC

OFDC

Offset Date Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 1
Yes
No
No
No
Variable Benefit–OFD
OFC, OED, OTD

DESCRIPTION AND PURPOSE

This data element indicates whether the offset, a reduction in benefit
because of other pension sources such as federal employees and workers’
compensation, is continuing or if it has stopped. This recoded data
element is found only on the MBR 10% extract; it is derived from OFC
(Offset Code), OED (Offset Effective Date), and OTD (Offset
Termination Date.
POSSIBLE VALUES

OFC
Not blank
Not blank

OED
Numeric
Numeric

OTD
Blank
Current year

OFDC
1
2

Not blank

Numeric

Before current
year

3

Description
Continuing offset
Offset stopped this
year
Offset stopped in past

0

No offset

ELSE
USAGE NOTES

None.

133

OFT

5.2. Description of MBR Data Elements

OFT

Offset Type Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes
Yes
Yes
Variable Benefit–OFD

DESCRIPTION AND PURPOSE

This data element represents the source of workers compensation,
MEGACAP, or government pension that results in an offset to MBR
benefit.
POSSIBLE VALUES

BL FC FM GP GW HW HX ML OP PE PN RJ SG SWWL WP WX -

Department of Labor Black Lung (BL) compensation
Federal employee’s compensation (non-MEGACAP)
MEGACAP/federal only
Receiving Prouty benefits. For Prouty, see footnote 3 on page 66.
Worker’s Compensation (WC) and federal MEGACAP
Harbor Workers (HW) and Longshoremen’s Federal
Compensation (FC)
Questionable converted Offset Type (OFT) (Potential OFT HW,
BL or FC)
MEGACAP/Local
Offset postponed (High Ace)
Pending entitlement to WC benefits
Beneficiary is a spouse receiving a government pension
Reverse jurisdiction (other plan precludes SSA offset)
MEGACAP/state
WC and state MEGACAP
WC and local MEGACAP
State WC
Questionable converted OFT (potential OFT OP or RJ)

USAGE NOTES

This data element will occur on an MBR record once per beneficiary for
whom Offset Data applies.

134

5.2. Description of MBR Data Elements

OFT

MEGACAP is a public disability benefit that cover disabled workers who
receive benefits from state or non-Title II federal programs. Excluded are
VA and Title XVI disability benefits.

135

OTAN

5.2. Description of MBR Data Elements

OTAN

Other Account Number
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 9
Yes
No
No
Yes
Variable Benefit–DED
OTBIC, DESC, TOD

DESCRIPTION AND PURPOSE

This data element represents the Social Security Number (SSN) of another
account holder through whom the beneficiary may receive benefits in
addition to the beneficiary’s own entitlement. It is present only when a
dual entitlement situation exists.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

Bytes 1-3 = area number
Bytes 4-5 = group number
Bytes 6-9 = serial number
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.

136

5.2. Description of MBR Data Elements

OTBIC

OTBIC

Other Beneficiary Identification Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes
No
No
Yes
Variable Benefit–DED
OTAN, DESC, TOD

DESCRIPTION AND PURPOSE

This data element represents the type of beneficiary on the other account
(the person listed in OTAN). This data element only exists when a dual
entitlement situation exists.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

See Beneficiary Identification Code (BIC) for possible values.
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.

137

OTD

5.2. Description of MBR Data Elements

OTD

Offset Termination Date
Type:

Packed, Months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
No
Reset:
Yes
Edited:
Yes
Master Record Location: Variable Benefit–OFD
Related Data Elements: OED, OFC, DOEC
DESCRIPTION AND PURPOSE

This data element reflects the month and year in which offset reduction to
MBR benefit was ended. The term “offset” refers to a reduction in benefit
because of other pension sources such as federal employees or workers’
compensation.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

This data element will occur on an MBR record once per beneficiary for
whom Offset Data applies.

138

5.2. Description of MBR Data Elements

OTDOE

OTDOE

Other Date of Entitlement
Type:

Packed, Months REL
1800
Data Format:
Date: MMCCYY
Repeating:
Yes
Cleared:
No
Reset:
No
Edited:
Yes
Master Record Location: Variable Benefit–DED
Related Data Elements: OTAN, LEMBA,
LFMBA, PIA, DOEC
DESCRIPTION AND PURPOSE

This data element contains the date (month and year) of most current
entitlement on the other account record This refers to the DOEC of the
person in OTAN, pulled from that person’s own MBR record.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

Number of months since January 1800 in master file.
MMCCYY

date format in extracts.

USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.

139

OTPIA

5.2. Description of MBR Data Elements

OTPIA

Other Primary Insurance Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
No
Yes
Variable Benefit–DED
LEMBA, LFMBA, PIA

DESCRIPTION AND PURPOSE

This data element reflects the Primary Insurance Amount (PIA) of another
worker, usually a spouse, which exceeds the beneficiary’s own PIA and is
sufficiently large to produce a larger monthly benefit amount (MBA).
OTPIA is used in dual entitlement cases to calculate the monthly benefit
amount.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

Blank or dollar amount
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.
LFMBA and LEMBA are functions of OTPIA.

140

5.2. Description of MBR Data Elements

PBP

PBP

Primary Insurance History Benefit Pointer
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
Yes
Variable Acct–PIH

DESCRIPTION AND PURPOSE

This data element is used to reference the correct widow’s PIA history
POSSIBLE VALUES

blank – Widow’s indexing does not apply
1 – First Widow Insurance Benefit (WIB) claimant’s PIA
2 – Second WIB claimant’s PIA
3 – Third WIB claimant’s PIA
4 – Fourth WIB claimant’s PIA
5 – Fifth WIB claimant’s PIA
Obsolete codes: 8
USAGE NOTES

This data element can have more than one widow on a record because of
multiple marriages.
If it applies, this field occurs up to 30 times per record on the MBR,
except for RICX records. For more information on historic data, see
Section 5.1.1.

141

PIA

5.2. Description of MBR Data Elements

PIA

Primary Insurance Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$C
No
No
No
Yes
Variable Acct–PIH
PIFC, MBA, CRIM-C

DESCRIPTION AND PURPOSE

An average of monthly earnings after selecting the highest 35 years’
earnings and indexing has been applied to each year’s earnings. Under
some circumstances, fewer than 35 years are selected.
POSSIBLE VALUES

Zeros – Default value for data purification
USAGE NOTES

If it applies, this field occurs up to 30 times per record on the MBR,
except for RICX records. For more information on historic data, see
Section 5.1.1.
PIA is used to compute the Monthly Benefit Amount (MBA).
Twice a year (in September and February or March), a program called
Automatic Earnings Reappraisal Operation (AERO) is run to determine
whether any changes should be made to the PIA or the MBA history data.
AERO matches earnings records received from employer W2 forms with
MBR records. For those MBR accounts that have had earnings activity
over the past year (about 10 million a year), new earnings data are added
to the account and a check is performed to determine whether any
corrections to old data should be made. If the MBR account is active the
PIA will be recomputed.
Some new earnings information may terminate an entitlement if it shows
that there were not sufficient quarters of coverage. Other earnings may
cause an adjustment to the MBA for previous months because of a
difference between the expected income and the actual income. The PIA
may go up or down depending on the nature of the corrections. The only
way the PIA can be lowered is if something in the W2 takes away past

142

5.2. Description of MBR Data Elements

PIA

earnings. For people already of retirement age it is mathematically
impossible to lower PIA as a result of current earnings.
The PIA is the monthly amount payable to a retired worker who begins to
receive benefits at age 65 or to a disabled worker who has never received a
retirement benefit reduced for age. This amount, which is related to the
worker’s average monthly wage or average indexed monthly earnings, is
also the amount used as a base for computing all types of benefits payable
on the basis of one individual’s earnings record. See tables 2.A11, 2.A15,
2.A16, for the derivation of the PIA from the worker’s average monthly
wage or average indexed monthly earnings, as applicable, and the section
on “Benefit Types and Levels” for the relationship (percent) of other
benefit amounts to the PIA.

143

PIFC

5.2. Description of MBR Data Elements

PIFC

Primary Insurance Factor Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
Yes
Variable Acct–PIH
PIA

DESCRIPTION AND PURPOSE

This data element indicates which method to use to compute PIA. Before
1979, most values were B. Now most are L.
POSSIBLE VALUES

blank – People who are not Title II beneficiaries (federal workers receive
Medicare only).
A – Special age 72 (Prouty) transitionally insured (as of 6/82 or later).
For Prouty see footnote 3 on page 66.
B – Average monthly wage
C – Special minimum
E – Death Primary Insurance Amount (PIA) average monthly wage
F – Death PIA special minimum
G – AMW life and death PIAs are equal
H – Life and death PIAs are equal
K – Prorated (totalized) PIA
L – Average indexed monthly earnings
M – Minimum PIA if greater than average indexed monthly earnings
(AIME)
N – New start guarantee PIA
O – Old start guarantee PIA
S – Subsequent Disability Insurance Benefit (DIB) guarantee PIA
V – Modified old start windfall PIA
Z – Northern Mariana Islands (NMI) computation (for future use)
5 – Modified new start windfall PIA
7 – 1990 new start
8 – 1990 old start
0,1,3

144

– obsolete codes

5.2. Description of MBR Data Elements

PIFC

USAGE NOTES

If it applies, this field occurs up to 30 times per record on the MBR,
except for RICX records. For more information on historic data, see
Section 5.1.1.

145

PSC

5.2. Description of MBR Data Elements

PSC

Payment Status Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
Yes
No
Yes
Yes
Fixed Payment
ACOC

DESCRIPTION AND PURPOSE

This data element provides an indicator that payment status is current,
advanced filing (not yet eligible), or a one-time lump sum. It also
indicates foreign payments.
POSSIBLE VALUES

Limits
Value
C
A
L
F

BCDIC
Bit Value
B
A
8
4
2
1

Definition
1 always set
1 if current payment status
1 if advance filing
0 always clear
1 if lump sum payment
1 if foreign addressed payment

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.
USAGE NOTES

On an MBR record, if it applies, this field occurs once per check from this
account.
PSC is used to check for foreign address, and for advance filing cases.
Some people file early and need to be eliminated before analyzing data.
The 8-bit can check for these people.

146

5.2. Description of MBR Data Elements

RCC

RCC

Recomputation Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No

Fixed Acct
RFCP

DESCRIPTION AND PURPOSE

This data element explains the reason a PIA recomputation was done.
POSSIBLE VALUES

Blank – Default value for data-purification
J to R – Primary Insurance Amount (PIA) is not subject to automatic
recomputation because of an administrative finality decision
0
1

–
–

2
3

–
–

4
5
6
7
8

–
–
–
–
–

9

–

Adjustment of reduction factor only
Recomputation to include military service credits after
1956
1965 and/or 1967 recomputation
Recomputation to include military service credits before 1957 and
after 1956
Redetermination of workers compensation offset
All recomputations not described separately
Disability freeze recalculation
Recomputation to include military service credits
Not used to described a recomputation/recalculation before
1957
Adjustment not because of a recomputation

USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.
Administrative finality decisions apply to individuals who have
mistakenly received benefits but will not be canceled. However, these
benefit payments are not increased for COLA or any other adjustments.
The various letter or symbol codes define reasons for such benefits.

147

RCC

5.2. Description of MBR Data Elements

PIA may change for reasons other than a recomputation.

148

5.2. Description of MBR Data Elements

RDD

RDD

Reason For Disallowance or Denial
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes
No
Yes
Yes, relational
Fixed Benefit
LAF, BIC, TOC

DESCRIPTION AND PURPOSE

This data element indicates the reason an applicant was denied benefits.
POSSIBLE VALUES

blank – Default Value
Disallowance Abatement and Withdrawal Codes Services Not Covered:
01 – No trade or business
02 – No employer-employee relationship
03 – Minister or member of religious order and certificate of waiver not
filed
04 – Family employment
05 – Government employment
06 – Maritime employment - foreign employer
07 – Nonprofit organization – income tax exempt employer – student
Wages, Earnings, Insured Status, Age Not Attained, Death Not
Established:
10
11
12
13
20

–
–
–
–
–

Wages excluded or not established
Domestic service
Agricultural labor
Non-business employment
Income excluded from net earnings from self-employment, selfemployment income not established
26 – Disallowance because of lack of insured status (not enough
quarters worked) and more specific information not available as in
10,11,12,13, and 20
27 – Wife or child filing – number holder not entitled
28 – Claimant has not attained required age – date of birth established
29 – Death of number holder not established

149

RDD

5.2. Description of MBR Data Elements

Relationship Not Established:
25 –
30 –
31 –
32 –
33
34
35
36

–
–
–
–

Not the grandchild, stepgrandchild or great-grandchild or the
number holder
Not the spouse/widower, under state law or deemed marriage
provision
Does not meet the duration of marriage requirement
Child illegitimate - cannot inherit - no ceremonial marriage – not
deemed child
Step relationship not within time limit
No step relationship
Not adopted child of number holder
Not married at least 10 years immediately before the date of
divorce

Students, Dependency, Child In Care, Age Not Established:
37 – Student paid by employer to attend school
38 – Student not attending educational institution
39 – Child does not meet dependency support, or living with
requirement
40 – Child married or 18 years old or over not disabled and not a
student
41 – Student not in full-time attendance
42 – Wife, widow, mother or surviving divorced mother does not have
child in care
43 – Wife, widow, mother or surviving divorced mother disallowed
because child in care not entitled on number holder SSN
44 – Failure to establish required age
Lump Sum:
45 –
46 –
47 –
48
49
51
57

–
–
–
–

Application not filed within time limit including any extension for
“good cause”
Eligible living-in-same-household spouse survives
Surviving spouse not living in same household and not
eligible/entitled to benefits
Eligible spouse survives
Widow/er or child relationship not established
Child not eligible or entitled to benefits
Other is disallowance action (show in remarks)

Support Not Established (Husbands, Widowers, Parents, Divorced Wives
Only):

150

5.2. Description of MBR Data Elements

RDD

58 – Not receiving 1/2 support from the number holder
59 – Divorcee does not meet court order, substantial contributions or
1/2 support requirement
61 – Proof of support not filed within time limit including any extension
for “good cause”
Other Benefits, Miscellaneous:
62 –

Entitled to receive other benefits equal to or greater than benefits
payable on this number holder SSN
64 – Failure to establish other requirements for entitlement
65 – Other disallowance for monthly benefits action (show reason in
“remarks”)
Abatements
67 – Improper applicant
68 – Claimant died in or before first month of entitlement and is not
entitled to HI or SMI
Disability (non-medical requirements)(one of DIB requirements not met):
90 –

DIB insured status not met at or after Alleged Onset Date (when
claimant said disability began)
93 – Disabled Widow Beneficiary claimant AOD is after end of the
prescribed period (DWB only applies between 50 and 60 years old)
94 – No DIB insured status – Railroad Retirement (RR) compensation
not creditable
95 – No DIB insured status – Military Service not creditable – some
military quarters are not counted as in the case of a court martial
98 – Other DIB disallowance (show reason in “remarks”)
Abatement – Disability:
96 –

Death during the waiting period

Health Insurance Benefit:
100 –
101 –
102 –
103 –

Not attained age 65 (show DOB established in remarks)
Eligible under RRA
Not a resident of the US
Not a citizen of US or alien lawfully admitted for permanent
residence who has resided in US continuously for five years or
more
105 – Convicted of crime against security of the US

151

RDD

5.2. Description of MBR Data Elements

106 – Covered or could have been covered under Federal Employee
Health Benefit Act of 1959
107 – SMI application not filed during enrollment period
109 – Other health insurance benefit disallowance action (show in
remarks)
110 – Not insured for Health Insurance (HI) – use to disallow BIC=T
claims.
111 – Disability after death claim with no prior period of disability that
ended within 60 months of the beginning date of the current
disability
112 – Claimant age 62 years and 7 months as of date of onset and no
prior period within 60 months of the beginning date of the current
disability for number holder, or 84 months for Disabled Widow
Benefits or Disabled Adult Child claimants
Special Payment:
120 – Has not attained age 72 (show established DOB in remarks)
121 – Not a resident of the 50 states or District of Columbia
122 – Not a US citizen or an alien lawfully admitted for permanent
residence who has resided in the US continuously for five years or
more
123 – Other special payment disallowance action (show in remarks)
124 – Does not meet QC requirement for special age 72 payment
Withdrawal-Retirement Survivors Insurance:
200 – Claimant will continue to work (unconditional withdrawal)
201 – Other (unconditional withdrawal)
202 – Conditional withdrawal
Withdrawal – Disability:
203 – Claimant will continue to work (unconditional withdrawal)
204 – Other (unconditional withdrawal)
205 – Conditional withdrawal
Withdrawal – Medicare Qualified Government Employees/End Stage
Renal Disease(kidney failure):
206 – Unconditional
207 – Conditional

152

5.2. Description of MBR Data Elements

RDD

Denial code list for DIB
If reason for denial is:

DIB denied: freeze estab
Slight impairment – med
consideration alone
Capacity for SGA –
customary past work
Capacity for SGA – other
work
Engaging in SGA despite
impairment
Impairment no longer severe
at time of adjudication &
did not last 12 months
Impairment is severe at time
of adjudication but not
expected to last 12 months
Failure/refusal submit to
consultative exam
Claimant does not want to
continue dev of claim –
wants decision based on
evidence in file
Insufficient evidence
furnished
Claimant does not want to
continue dev of claim – does
not indi that decision be
made on evidence in file
Claimant willfully fails to
follow prescribed treatment
DIB claim filed when
claimant was previously
denied on substantive basis
after last point at which he
met DIB insured status
Claimant alleges disability
within 5 months attainment
of NRA & no earlier onset
is poss.

Earnings
requirement last
met on/after date
of current
decisions:
OA1
OF1

—
OF2

OH1

OH2

OJ1

OJ2

ON1

ON2

OE1

OE2

OE3

OE4

OL1

OL2

OM3

OM4

OM5

OM6

OM7

OM8

OK1

OK2

—

OS1

OX1

—

Earnings
requirement last
met prior date of
current decision:

153

RDD

5.2. Description of MBR Data Elements

If reason for denial is:

DDS has established onset
date w/in 5 months of
attainment of NRA
Disability denial – no other
denial code applies
DAA is material to the
determination of disability

154

Earnings
requirement last
met on/after date
of current
decisions:
OX2

Earnings
requirement last
met prior date of
current decision:
—

OX3

OX3

OZ1

OZ2

5.2. Description of MBR Data Elements

RDD

Denial code list for DWB
If reason for denial is:

Impairment/s do not meet or
equal the listing
Engaging in SGA despite
impairment
Impairment no longer severe
at time of adjudication &
did not last 12 months
Impairment is severe at time
of adjudication but not
expected to last 12 months
Failure/refusal to submit to
consultative exam
Claimant does not want
continue development of
claim – wants decision
based on evidence in file
Insufficient evidence
furnished
Claimant does not want
continue development of
claim – does not indicate
that decision to be made
based on evidence in file
Claimant willfully fails
follow prescribed treatment
Claimant has filed DWB
claim and was previously
denied on substantive basis
after last point at which last
met prescribed period req.
Prior claim was failed 01/86
or later
Disallowed widow denial –
no other code applies
DAA is material to the
determination of disability

Prescribed period
requirement met
on/after date of
current decision:
OF1

Prescribed period
requirement not met
on/after of current
decision:
OF2

ON1

ON2

OE1

OE2

OE3

OE4

OL1

OL2

OM3

OM4

OM5

OM6

OM7

OM8

OK1

OK2

—

OS1

OX3

OX3

OZ1

OZ2

155

RDD

5.2. Description of MBR Data Elements

Denial code list for CDB
If reason for denial is:
Slight impairment – medical consideration alone
or condition disabling but did not exist before
age 22
Capacity for SGA – vocational consideration
Engaging in SGA despite impairment
Impairment no longer severe at time of
adjudication and did not last 12 months
Impairment is severe at time of adjudication but
not expected to last 12 months
Insufficient evidence furnished
Failure or refusal to submit to consultative exam
Claimant willfully fails to follow prescribed
treatment
Disabled child denial – no other codes applies
DAA is material to the determination of
disability

Use code:
OF1

OG1
ON1
OE1
OE3
OM5
OM3
OK1
OX3
OZ1

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
RDD is part of the DUMAS validation process. DUMAS makes sure that
RDD is present for anyone denied or disallowed, but it does not clear the
element when it no longer applies.
LAF code N must have a value for RDD.

156

5.2. Description of MBR Data Elements

RFCP

RFCP

Reason For Change in PIA
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Acct–PIH
RCC

DESCRIPTION AND PURPOSE

This data element indicates the reason for the latest change in PIA amount.
POSSIBLE VALUES

blank - No change
D – Decrease in PIA
E – Japanese internment recomputation
I – Informational only
K – Benefit rate increase
Q – Unknown or questionable
1 – Recomputation (military service credits after 1956)
2 – PIA recomputed under 1965, 1967 or 1978 new law provisions
3 – Recomputation (military service credits before 1957 and after
1956)
4 – Disability offset recalculation under 1967 amendments
5 – Upward recalculation of the initial PIA or a summary
6 – disability freeze recalculation
7 – Recomputation (military service credits before 1957)
9 – Change or correction not because of a recomputation
Obsolete codes: 0, 8
USAGE NOTES

This data element occurs once for every time there is a PIA change.
Because there is usually an annual Cost of Living Adjustment (COLA),
coded here as K, this field is added at least once per year. A COLA
change does not involve a recomputation (RCC). For more information
on historic data, see Section 5.1.1.
AERO updates this field but not the RCC data element.

157

RFD

5.2. Description of MBR Data Elements

RFD

Reason For Deduction
Type:
Data Format:
Repeating:
Cleared:
Reset:

Character 1

Yes
No
Yes, suspension and
reinstatement
Edited:
Yes
Master Record Location: Variable Benefit–HIST
Related Data Elements: LAF, WIC, BPD
DESCRIPTION AND PURPOSE

This data element indicates the reason a payment is reduced or withheld.
POSSIBLE VALUES

Blank–

A period where payment status is current, deferred, current
payment through railroad board, advanced filing for current
payment or advanced filing for deferred payment . (LAF
code is C, D or E)

B,D,F,H,J,K,L,M,P,S,W,or 0-9
A period where payment status is
conditional, advanced filing for conditional, or pending
claim. (LAF code is Sx or Px (not PT))
A – A period where payment status is withdrawn for adjustment
(LAF=A).
C – A period where beneficiary not paid because of retroactive ban.
N – Beneficiary was not entitled for this period.
P – A period where payment status is terminated from a pending or =
PT.
T – A period where payment status is terminated (LAF=T) or a period
where payment status is active Title XVIII (LAF=U) or terminated
Title XVIII status (LAF=X) and beneficiary identification code
(BIC) is other than uninsured beneficiary or renal DI (LAF=T or
N).
Y – Indicates the beneficiary was entitled for this period on another
account.
USAGE NOTES

On an MBR record, if payment history exists, this field occurs up to 48
times per beneficiary on this account. Benefit history data are
recomputed, and overwritten, when new information requires changes.

158

5.2. Description of MBR Data Elements

RFD

If the LAF status is adjustment, deferred, pending or suspended the RFD
will contain the low-order position of the LAF code (second position of
LAF). The exception to this rule is LAF AD. When LAF is AD the RFD
will contain an ‘A’.
If the LAF status is terminated, the RFD will contain the first position of
the LAF code (T or P). The LAF code of PT is used for terminating
beneficiaries in delayed status. The Work Indication Code (WIC) would
contain the reason for termination.
This is effectively the history of the LAF code except that only the first
character of the field is kept.

159

RFST

RFST

5.2. Description of MBR Data Elements

Reason for Suspension or Termination
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 6
Yes
Yes
Yes
Yes
Variable Benefit–
STRD
LAF

DESCRIPTION AND PURPOSE

This data element represents the specific reason for suspension or
termination benefits. It gives further definition to three Ledger Account
File (LAF) codes: S7, S9, and T3.
POSSIBLE VALUES

LAF S9 SUSPENSION REASONS:
WINFAL – Windfall offset pending
DVEARN – Development of earnings
NOBOAN – Auxiliary claim/no BOAN (refused enumeration)
RPINST – Payee installment cases
WITHDR – Withdrawal of claim
WHEREU – Whereabouts unknown
DEVDTH – Development of verification of death
WAIVER – Waiver of benefit payments
CERTEL – DE potential widow (certification of election pending)
STUDEN – Student form not returned (SSA-1386/1388)
FORENF – Foreign enforcement report not returned (SSA-7162)
OUTUSA – Non-responder to SSA-21 supplement to claims outside of
USA
RECONT – Non-responder to recontact form
LESSDO – MBA is less than $1.00
PHILRP – Philippine representative payee cases
DISDET – Benefits suspended pending disability determination
RAILRD – Development for Railroad Board certification
determination
LEGISL – New legislative decision
MISCEL – Miscellaneous (no other specific reason applies)
DIRDEP – Refusal to provide bank account information for direct
deposit
IRSLEV – Benefits suspended because of imposition of an IRS levy

160

5.2. Description of MBR Data Elements

NOTLAW –

RFST

Failure to be lawfully present in the US

LAF S7 SUSPENSION REASONS:
VREHAB – Refused vocational rehabilitation services
PRISON – Prisoner suspension
EPESGA – EPE SGA Suspension
MENTAL – Prisoner suspension – not guilt because of insanity
LAF T3 TERMINATION REASONS:
STEPDV – Stepchild terminate because of divorce between parent and
the number holder
CMARRY – Marriage of child beneficiary
USAGE NOTES

This data element occurs on an MBR record once per beneficiary for
whom Suspension or Termination applies.
LAF S7 code EPESGA refers to Extended Period of Eligibility while
Substantially Gainfully Employed. This pertains to someone who is
eligible for disability benefits but who is working and earning enough to
put payment in suspension. These individuals are eligible to receive
Medicare for three years. These cases are of interest because it is a way to
get people back to work. New legislation, “ticket to work”, will extend
the period of time because the disabled often quit working when they
cannot get medical insurance through their jobs.
This is a recently added field.

161

RRC

5.2. Description of MBR Data Elements

RRC

Railroad Retirement Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No

Yes
Fixed Acct

DESCRIPTION AND PURPOSE

This data element provides information used to identify the basis of
Railroad Retirement beneficiaries.
POSSIBLE VALUES

blank – Railroad information unknown or not applicable
A
D
E
H
M
N
R
S
U
Y

–
–
–
–
–
–
–
–
–
–

Railroad annuitant (ANN)
Railroad survivor annuitant (SUR)
Eligible for but not entitled to a railroad annuity (ELG)
Individual has 120 railroad service months or more (120)
Residual payment; railroad election made (ELM)
Railroad earnings not used (INV)
Residual payment; not railroad election made (NEL)
Railroad spouse annuitant (SPO)
Railroad earnings used (RCU)
Railroad earnings used but did not establish insured status

Obsolete codes: 7
USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.
A non-blank value in this field indicates that the Railroad Board had some
type of claim for this person or that the person at one time worked for the
railroad. It tells the Title II administrators that there might be a need to
look at railroad information. If individuals worked for the railroad for 120
service months, they are eligible for a railroad retirement. If there is
railroad work experience and also other Social Security quarters of

162

5.2. Description of MBR Data Elements

RRC

coverage the beneficiary will receive one or the other benefits. A LAF
code of E is for persons entitled to railroad benefits.

163

SAC1

5.2. Description of MBR Data Elements

SAC1

Special Action Code One
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
Yes
Yes
Yes
No
Fixed Benefit

DESCRIPTION AND PURPOSE

This data element is a collection of flags (bit-codes) that provide
information that cannot be otherwise derived from the MBR.
POSSIBLE VALUES

Limits
Value
I
D

BCDIC Bit
Value
B
A
8

C
P
A

4
2
1

Definition
1 always set
1 if illegitimate child
1 if current Disability Insurance Benefits (DIB)
entitlement
1 if residual child
1 if readjusted rate (partial benefit case)*
1 if termination of benefits precluded by
administrative finality (no benefit increase
allowable) (No HI/SMI Enrollment Allowable)**

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.
If only the B-bit is set (default) then this is a case of Old-age/ Survivor
benefits.
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
*This applies to a working child whose siblings are eligible for benefits.
Because of own earnings, the pool of money for children excludes this
child.

164

5.2. Description of MBR Data Elements

SAC1

**This is a case of an ineligible person who is receiving benefits because
he/she was awarded benefits in the past. Although SSA cannot now
revoke the benefits, it is not required to increase the amount.

165

SAMBA

SAMBA
Amount

5.2. Description of MBR Data Elements

Smaller Actuarially Reduced Monthly Benefit

Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Money–$$$$c
Yes
No
No
Yes
Variable Benefit–DED
DESC, TOD, MBA,
OTPIA, LEMBA,
LFMBA

DESCRIPTION AND PURPOSE

This data element reflects the small monthly benefit amount reduced for
maximum and age (SAMBA).
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

Dollar amount with one implied decimal fraction, i.e., with dimes but not
pennies.
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.
There is a field called SFMBA that is the computed amount for the small
MBA before reduction. The reduced amount is given here in the SAMBA.
In the case of triple entitlement there are two DED groups for the
beneficiary. SAMBA in the first dual entitlement group is for the Primary
(A) claim, and SAMBA in the second dual entitlement group is blank.

166

5.2. Description of MBR Data Elements

SCC

SCC

State/County Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Yes
No
Yes
Yes, relational
Fixed Payment
DOC, ZIP, ACOC, BIC

DESCRIPTION AND PURPOSE

This data element indicates the State and County Code of the beneficiary
for whom this payment is intended. If the beneficiary lives abroad SCC
will contain the numeric geographic country code.
POSSIBLE VALUES

Blank – if unknown or questionable
Codes – see Appendix A (page 537).
USAGE NOTES

On an MBR record, if it applies, this field occurs once per check from this
account.
SCC must be completed when State and County Code (SCC) data or
Beneficiary Identification Code (BIC) change.
The ZIP/DOC/SCC lookup table is updated monthly. The ZIP code
applies to the payee not the beneficiary. The District Office Code (DOC)
must correspond to the same geographic location as the ZIP. However,
the SCC must represent the address of the beneficiary. Thus, if a benefit
check is being delivered to someone else’s house, the ZIP and SCC may
refer to different geographic locations.
This is usually where the payment is sent but it may be altered manually to
the county in which the beneficiary lives for Medicare-related
involvement.

167

SEX

5.2. Description of MBR Data Elements

SEX

Beneficiary’s Sex Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
Yes
Fixed Benefit

DESCRIPTION AND PURPOSE

This data element reflects the gender of the beneficiary. The bit-coded
data element SROP refers to the race and sex of the account primary
beneficiary.
POSSIBLE VALUES

blank – unknown
F – female
M – male
Obsolete codes: 0, 2, 4
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.

168

5.2. Description of MBR Data Elements

SIFT

SIFT

Security Income File Type
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–SID
SISC

DESCRIPTION AND PURPOSE

This data element describes the beneficiary in SSI terms. It corresponds to
the Master File Type (MFT) on an SSR record and is similar to the
Beneficiary Identification Code (BIC) on the MBR. Note that SSR
records hold information for couples and individuals only. Children are
always in their own records.
This data element only exists on the MBR if the beneficiary is also a
claimant for SSI and has a record (active or inactive) on the SSR file.
POSSIBLE VALUES

A
B
C
D
E
F
G
H
P
R

–
–
–
–
–
–
–
–
–
–

Aged individual
Blind individual
MSSICS ineligible child
Disabled individual
Essential person only*
Aged individual with representative payee
Blind individual with representative payee
Disabled individual with representative payee
Ineligible parent of an SSI child claimant
MSSICS ineligible alien sponsor (person sponsoring an alien
claimant)
S – Ineligible spouse
T – Essential person only (ineligible parent or spouse).*
Obsolete codes: 0,1,3-5,7-9
* In 1974, SSA took over welfare payments from the states. Some states
provided assistance to people who were assisting a welfare recipient. SSA
has continued to pay these service providers, so-called essential persons.

169

SIFT

5.2. Description of MBR Data Elements

USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
The income of spouses, ineligible children, and alien sponsors may be
used to determine the eligibility for, and the amount of, an SSI payment.
The MSSICS system creates a file of ‘pending’ records. These records are
then used to update the SSR file. Some of the records also cause changes
to the MBR file.

170

5.2. Description of MBR Data Elements

SIM

SIM

Survivor Increment Months
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 2
Yes

Yes
Variable Benefit–
DRCD
CRIM-C

DESCRIPTION AND PURPOSE

This data element reflects the number of work months of the worker used
in computing the survivor Delayed Retirement Credit (DRC).
POSSIBLE VALUES

Zeros – default value for data-purification.
1 to 84 – number of months (maximum of seven years)
USAGE NOTES

This data element occurs on an MBR record once per beneficiary for
whom the Delayed Retirement Credit Data apply.
Example: Suppose the husband works. At age 65, he applies for
retirement benefits, but continues to work and has benefits withheld
because of earnings test. After two years, he quits work and gets extra
MBA because of 24 months additional work (SIM = 24 months). When
he dies, his survivor is entitled to higher benefits because of his additional
work.
As of January 1984 increment months are stopped after age 70.
Previously increments were added until age 72.

171

SISC

5.2. Description of MBR Data Elements

SISC

Security Income Status Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–SID
SIFT

DESCRIPTION AND PURPOSE

This data element represents the current eligibility status of SSI recipients.
POSSIBLE VALUES

A –

B –
C
D
E
G

–
–
–
–

I –
L –
M –
N –

P –
S –
T –
U –
V –

W –
X –

172

Individual eligible for SSI (and eligible for 10 percent recovery
overpayment limit) and not eligible for Medicaid or third party
buy-in
Terminated because of excess income resulting from Title II
benefit rate increase
Conditional SSI payment
Denied
Receives federal payment
SSI recipient engaging in substantial gainful activity (SGA); not
eligible for special SSI payment; retains eligibility for Titles XIX
and XX
Ineligible spouse, ineligible parent, or essential person
Denied; received payment
SSI recipient engaging in SGA; eligible for special SSI payment
(not earning enough to lose SSI)
Terminated; erroneous state conversion (In 1974, when SSA took
over SSI from the states, some people were added to SSA roles
even though no longer eligible. This is a rare occurrence.)
Pending SSI determination
Receives state supplemental payment. (The state awards payment
and reimburses SSA for the supplemental amount.)
Terminated for reasons not specifically defined
Terminated because of death; source of report unknown
Terminated via PSTAT=T30 procedures; not reasserted. (The
record was terminated because required changes could not be made
on old and a new record is needed)
State supplement terminated (no longer used)
Terminated because of death

5.2. Description of MBR Data Elements

SISC

Y – Terminated because of excess income
Z – Terminated because of excess resources
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.

173

SROP

5.2. Description of MBR Data Elements

SROP

Sex and Race of Primary Beneficiary
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
No
No
No
No
Fixed Acct

DESCRIPTION AND PURPOSE

This data element has bit flags to give the sex and/or race of the primary
beneficiary on the account. There are only two race categories.
POSSIBLE VALUES

Limits
Value
M
F
O
N
W

BCDIC Bit
Value
B
A
8
4
2
1

Definition
1 always set
1 if Male Sex
1 if Female Sex
1 if Other Race
1 if Black Race
1 if White Race

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.
USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.
The “Other” classification includes Asians and Pacific Islanders,
American Indians and Alaska Natives, and a subset of the total number of
beneficiaries of Hispanic origin. The distribution of beneficiaries between
these three groups is not available.
Race and ethnic designations are collected from the form SS-5
(Application for Social Security Card). For dependents and survivor
beneficiaries, race is assumed to be the same as that shown on the SS-5 for
the wage earner on whose earnings record the benefit is based. Race is not
used for Social Security entitlements. There have been suggestions that it

174

5.2. Description of MBR Data Elements

SROP

be removed from the MBR, and that gender and race be determined from
the Numident file.
For a brief description of race coding on the MBR, see footnotes to table
5.A1 in the Annual Statistical Supplement.

175

TAC

5.2. Description of MBR Data Elements

TAC

Type of Award Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Bit-code
No
No
Yes
Yes
Fixed Acct

DESCRIPTION AND PURPOSE

This data element indicates the types of awards given on this number
holder’s account.
POSSIBLE VALUES

Limits
Value
L

BCDIC Bit
Value
B
A

S
I

8
4
2

D

1

Definition
1 always set
1 if lump sum paid. This implies that the
beneficiary is dead. The maximum amount paid
out is $255. The original intent was to cover
burial expenses, and it now must be paid to a
living spouse or a child. A lump sum benefit can
no longer paid to the funeral home. However, in
the past funeral homes were good about reporting
deaths because this insured receipt of the benefit.
0 always cleared
1 if survivor award
1 if interim award. This refers to a beneficiary
who collects retirement benefits at age 62 until
the disability review or waiting period is
complete.
1 if current Disability Insurance Benefit (DIB)
award

See Section 4.2.1 for details on how bit-coded data elements may be
presented in the data.
USAGE NOTES

This data element occurs once per record on the MBR, except for RICX
records.

176

5.2. Description of MBR Data Elements

TAC

The field limits value of ‘D’ or bit-code of 1 indicates that the beneficiary
is receiving funds from the DI Trust Fund. This does not mean that the
person is disabled. It could a dependent of a disabled worker.

177

TOC

TOC

5.2. Description of MBR Data Elements

Type of Claim
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Fixed Benefit
CEC, BIC, LAF

DESCRIPTION AND PURPOSE

This data element indicates the type of claim made by this beneficiary.
The TOC code combined with the BIC code defines the benefit type. For
example, retired workers are BIC A, TOCs 1,2,3,4. Disabled workers are
BIC A, TOCs 5 and 6.
It is generated by the Daily Update and Master Accounting System
(DUMAS).
POSSIBLE VALUES

Blank – Default value
R – Disability case where beneficiary is student child
0 – Survivor case where the beneficiary is:
a) Young child
b) Widow(er) whose benefit is limited by primary’s amount
c) Widow(er), remarried widow, or surviving divorced wife whose
benefit is not reduced for age
d) Mother/father entitled because of young child-in-care
e) Parent of deceased worker
f) Widow(er), remarried widow, or surviving divorced wife whose
benefit is not actuarially reduced (or actuarial reduction is involved
but the benefit amount is limited by the primary’s amount)
1 – Life (Retired) case where beneficiary is:
a) – Retired primary not reduced for age or not increased by
Delayed Retirement Credit (DRC) (MBR and LBI)
b) – Aged or divorced wife/husband not reduced for age
c) – Young wife entitled for young child-in-care
d) – Young child
e) – Prouty beneficiary (BIC J) or spouse of Prouty (BIC K). (For
Prouty, see footnote 3 on page 66.)
2 – Life (Retired) or survivor case where beneficiary is:
a) – Retired primary reduced for age with no DRC

178

5.2. Description of MBR Data Elements

TOC

b) – Retired primary and spouse beneficiary is reduced for own age
c) – Widow(er) reduced for age but not limited by primary’s
amount
d) – Disabled widow(er)
3 – Life or survivor case where beneficiary is:
a) – Retired primary reduced for age with DRC
b) – Surviving Disabled child of deceased primary
c) – Mother/father entitled solely for Disabled Adult Child (DAC)
in care
4 – Life (Retired) case where beneficiary is:
a) – Retired primary not reduced for age with DRC
b) – Young wife entitled solely for DAC in care
c) – DAC
5 – Disability case where beneficiary is:
a) – Disabled primary not reduced for age
b) – Aged or divorced wife/husband not reduced for age
c) – Young wife entitled for young child-in-care
d) – Young child
6 – Disability case where beneficiary is:
a) – Disabled primary reduced for age
b) – Aged or divorced wife/husband reduced for age
7 – Disability case where beneficiary is:
a) – Young wife entitle solely for DAC in care
b) – Disabled Adult Child
8 – Survivor case where beneficiary is student child
9 – Life case(retired primary) where beneficiary is student child
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
BIC code C applies to children of beneficiaries and who are themselves
eligible for benefits. There are three categories of children who receive
benefits:
Minor children (under 18)
Disabled children (age 18 or older )
Students (until they finish high school or reach age 19).
They may receive benefits based on three types of workers:
Retired worker
Deceased worker
Disabled worker
The MBR data element TOC can be used to distinguish among the
children and the source of their benefits.

179

TOC

5.2. Description of MBR Data Elements

TOC Codes by Category of Child and Benefit Program
Minor (<18)
Disabled child
Student

Retired Worker
1
4
9

Deceased Worker
0
3
8

Disabled Worker
5
7
R

TOC is a summary of many items. It is derived from other MBR data
elements: TAC, BIC, and CEC. If TOC is in error it may be because the
CEC or BPC were coded incorrectly.

180

5.2. Description of MBR Data Elements

TOD

TOD

Type of Dual Entitlement
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
Yes
Variable Benefit–DED
DESC

DESCRIPTION AND PURPOSE

This data element reflects the type of dual entitlement. Dual entitlement
exists when a beneficiary is eligible for benefits from two or more
workers’ earnings. Further the secondary benefit must be greater than
primary benefit.
TOD insures that all dual entitlement numbers are posted.
For more information on dual entitlement, see Section 5.1.3, in particular
pages 50 and following.
POSSIBLE VALUES

blank – No data
1 – Primary/Auxiliary (or Survivor) = own earnings entitlement &
other. The most common example is a married woman who has
worked and receives benefits upon retirement. If her husband dies
she becomes eligible for his full benefit. If his benefit is greater
than her own, she is dually entitled and will receive her retired
worker benefit, plus the difference between his full benefit and her
amount. This yields TOD = 1.
2 – Survivor/Auxiliary = no own earnings, survivor, and other: benefit
is based on someone else’s earnings. For example: Suppose a
widow marries a retired or disabled worker. The survivor must
have been entitled to the smaller benefit, otherwise TOC would not
equal 2. The second husband must have earned at least twice what
the first husband earned in order of the auxiliary benefit to exceed
the survivor benefit.
3 – Insured/Prouty = eligible for benefits. (For Prouty, see footnote 3
on page 66.)
4 – Triple Entitlement = Primary, survivor, auxiliary. On triple
entitlement, own earnings are the smaller. Survivor benefit is
greater than own earnings and auxiliary benefits are greater than

181

TOD

5.2. Description of MBR Data Elements

survivor benefits. Requires a second dual entitlement subrecord.
The first dual entitlement record has A/D primary/survivor. The
second dual entitlement record has A/B primary/auxiliary. One is
the true dual entitlement and the other is a technical dual
entitlement. (It could become dual entitlement if things changed.)
The largest auxiliary becomes the true and the other becomes the
technical dual entitlement.
USAGE NOTES

On an MBR record, if a dual entitlement situation applies, this field occurs
up to two times per beneficiary on this account.
There is no automation for triple entitlement.

182

5.2. Description of MBR Data Elements

TOP

TOP

Type of Payee
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–
REPD
CC, GS

DESCRIPTION AND PURPOSE

This data element provides a coded description of the person to whom the
benefit check is sent. If the code is any other than A, the check recipient is
not the beneficiary but is instead the ‘representative payee’ who is
handling the beneficiary’s finances.
POSSIBLE VALUES

A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V

–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–

Beneficiary direct (SEL)
Spouse (SPO)
Natural or adoptive father (FTH)
Natural or adoptive mother (MTH)
Stepfather (SFT)
Stepmother (SMT)
Grandparent (GPR)
Natural or adoptive child or stepchild (CHD)
Other relative (REL)
Federal nonmental institution (FDO)
Federal mental institution (FDM)
State or local nonmental institution (SLO)
State or local mental institution (SLM)
Privately-owned nonmental institution (PRO)
Privately-owned mental institution (PRM)
Nonprofit nonmental institution (NPO)
Nonprofit mental institution (NPM)
Financial organization (FIN)
Social agency (AGY)
Public official (OFF)
Other (OTH)
Payee being developed (RPD). This code represents a beneficiary
who is suspended because the old representative payee is no longer

183

TOP

5.2. Description of MBR Data Elements

able to manage benefits and a new representative payee must be
found.
W – Unknown for minor child. This code is for old cases when
representative payee was not specified for a child under 18; a
parent was assumed.
Y – Non classified. This code is for old cases when representative
payee was not specified for beneficiaries 18 and over.
Obsolete codes: X, Z
USAGE NOTES

On an MBR record, if it applies, this field occurs once per beneficiary on
this account.
Representative Payee data are maintained in greater detail in the
Representative Payee system. Only the most current data are kept on the
MBR.
If TOP is present on the record and the value is A (self), then this means
that the beneficiary had a payee prior to becoming his own payee.
The criterion for determining that a representative payee group is present
for a beneficiary is found in the payee legend (PNA), which will contain
special words such as “of” and “for.”

184

5.2. Description of MBR Data Elements

WIC

WIC

Work Indication Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
Variable Benefit–HIST
RFD, BPD

DESCRIPTION AND PURPOSE

This data element represents the type of work or contains the reason for
the termination, which is housed in the low-order position of the LAF
code (Second Position).
This information is valuable when working with history data elements
from the variable beneficiary portion of the MBR.
POSSIBLE VALUES

Codes if LAF not equal to T (Reason for Deduction):
0
1
2

–
–
–

N –
S –

No worked indicated
Foreign work indicated
Domestic work indicated or disabled beneficiary’s substantial
gainful activity (SGA) work in the extended period of entitlement
(together with an RFD of 7)
Noncompliance (Drug Addiction &Alcoholism Legislation)
Sanction (DA&A Legislation)

Codes if LAF = T:
0
1
2

–
–
–

3
4

–
–

5
6

–
–

Benefits payable by some other agency
Death of beneficiary
Dependent status terminated because of death of primary
beneficiary
Divorce, Marriage, Remarriage
Attainment of age 18 or 22 and not disabled; mother/father
terminated based on last child’s attainment of age 16
Entitled to other benefits equal or larger
Termination of mother/father benefits because of death or marriage
of last child; termination of benefits because child no longer
disabled or attending school.

185

WIC

5.2. Description of MBR Data Elements

7

–

8

–

9

–

Adoption of child; mother terminated, last entitled child adopted.
Valid only if Date of Suspension or Termination (DOST) is earlier
than 10/72.
DIB no longer disabled; mother/father terminated, child no longer
disabled
All other termination reasons

USAGE NOTES

On an MBR record, if payment history exists, this field occurs up to 48
times per beneficiary on this account. Benefit history data are
recomputed, and overwritten, when new information requires changes.
For more information on historic data, see Section 5.1.1.

186

5.2. Description of MBR Data Elements

YOC

YOC

Years of Coverage
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
No
No
Yes
Variable Acct–PIH
PIA

DESCRIPTION AND PURPOSE

This data element represents the years of coverage applicable to the
primary insurance amount, i.e., the years in which the number holder earns
25 percent of the yearly maximum.
POSSIBLE VALUES

Range 00 through 30.
USAGE NOTES

If it applies, this field occurs as many as 30 times per record on the MBR.
For more information on historic data, see Section 5.1.1.
This is used for the special minimum PIA. People who would have very
small PIA might be eligible. For every year one earned 15 percent of the
yearly maximum they receive a YOC credit. The number of YOCs
determines the value of the special PIA.
The Windfall Elimination Provision uses 25 percent of the yearly
maximum to determine YOC. It is then used to determine the percentage
for the first bin point. Fewer YOCs means a lower percentage benefit.

187

ZIP

ZIP

5.2. Description of MBR Data Elements

ZIP Code/Consular Office Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:

Character 5

Yes
No
Yes
Yes (may be entered
manually without
editing)
Master Record Location: Fixed Payment
Related Data Elements: SCC, DOC
DESCRIPTION AND PURPOSE

This data element indicates the ZIP code for the mailing address for
benefit checks.
POSSIBLE VALUES

Blank – unknown or questionable
Domestic Address: See ‘national ZIP code directory’
Foreign address: two blanks in leftmost position and Consular Office
Code (COC) in three right most position. (If COC is unknown,
two blanks and three zeros). The table below provides COCs.
Consular Office Codes
Consular
Code
520
530
550
601
650
651
652
653
655
660
661
662
663
664
666

188

Country/Place
Wake Island
Panama Canal Zone (closed)
Uzbekistan (Tashkent)
Philippines (Manila)
Malawi (Lilongwe)
Croatia (Zagreb)
Aruba
Brazil (Brasilia)
Zaire (Bukavu) (closed)
Swaziland (Mbabane)
Bonaire
Zambia (Lusaka)
Botswana (Gaborone)
St. Maarten
Mauritania (Nouakchott)

Geographic
Code
63080
57880
58345
61000
54440
58065
57780
62030
54190
54850
57780
54980
54070
57780
54460

5.2. Description of MBR Data Elements

Consular
Code
669
670
671
672
673
674
676
678
679
680
681
682
683
688
689
690
691
692
693
694
697
698
700
701
702
702
703
704
705
706
707
708
709
710
711
712
713
714
715
716
718
719
720
722

ZIP

Country/Place
Rwanda (Kigali)
Congo (Brazzaville)
Saba
Nigeria (Ibadan) (closed)
St. Eustatius
Cameroon (Douala) (closed)
France (Bordeaux) (Closed)
France (Lyon) (Closed)
France (Marseille) (Closed)
France (Nice)
France (Strasbourg) (Closed)
Niger (Niamey)
Burundi (Bujumbura)
Burma (Mandalay) (closed)
Burkina Faso (Ouagadougou)
Central African Rep (Bangui)
Chad (N’djamena)
Benin (Cotonou)
Gabon (Libreville)
Mali (Bamako)
Tanzania (Dar Es Salaam)
Gambia (Banjul)
Italy
Greece (Athens)
Germany (Berlin)
Germany (Berlin) (Closed)
Norway (Oslo)
Mexico (Guadalajara)
Portugal (Lisbon)
Brazil (Rio De Janeiro)
Venezuela (Caracas)
Australia (Sydney)
Zaire (Lubumbashi)
Cape Verde, Republic of (Praia)
Armenia (Yerevan)
Germany (Bremen) (closed)
Japan (Tokyo)
Mexico (Hermosillo) (Closed)
Azores (Ponta Delgada)
Azerbaijan (Baku)
Australia (Melbourne)
Zaire (Kinshasa)
Slovakia (Bratislava)
Germany (Dusseldorf) (closed)

Geographic
Code
54660
54180
57780
54540
57780
54110
58100
58100
58100
58100
58100
54530
54090
55110
54960
54140
54160
54210
54290
54450
54870
54300
58170
58130
58110
58110
58250
59000
58270
62030
62140
60010
54190
54120
58025
58110
55330
59000
58270
58035
60010
54190
58305
58110

189

ZIP

5.2. Description of MBR Data Elements

Consular
Code
723
726
727
729
730
731
732
733
734
736
737
738
739
740
742
744
745
746
747
748
749
750
752
753
754
755
756
757
758
759
762
765
768
769
770
772
773
774
775
777
779

190

Country/Place
Japan (Fukuoka)
Brazil (Belem) (closed)
Byelarus (Minsk)
Ecuador (Quito)
Georgia (Tbilisi)
Uzbekistan
Germany (Frankfurt)
Japan (Osaka-Kobe)
Mexico (Monterrey)
Brazil (Recife)
Cuba (Havana) (closed)
Australia (Perth)
Ecuador (Guayaquil)
Kazakhstan (Alma-Ata)
Germany (Hamburg)
Mexico (Matamoros) (Not taking claims)
(Closed?)
Spain (Madrid)
Brazil (Porto Alegre) (Closed)
Cuba (Santiago) (Closed)
Belgium (Brussels) (Closed?)
Egypt (Alexandria) (Closed)
Kyrgyzstan (Bishkek)
Germany (Munich) (Closed)
Japan (Sapporo)
Mexico (Nuevo Laredo) (Not taking claims)
(Closed?)
Spain (Barcelona) (Not taking claims)
(Closed?)
Brazil (Sao Paulo)
Colombia (Bogota)
Belgium (Antwerp) (Closed)
Egypt (Cairo)
Germany (Stuttgart) (Closed)
Spain (Bilbao) (Not taking claims) (Closed?)
Chile (Santiago)
Egypt (Port Said) (Closed)
Moldova (Chisinau)
Germany (Bonn) (Closed)
Mexico (Mexico City)
Mexico (Merida) (Not taking claims) (Closed?)
Spain (Seville) (Closed)
Colombia (Cali) (Closed)
Ethiopia (Addis Ababa)

Geographic
Code
55330
62030
58055
62070
58105
58345
58110
55330
59000
62030
57330
60010
62070
58175
58110
59000
58300
62030
57330
58040
54950
58185
58110
55330
59000
58300
62030
62060
58040
54950
58110
58300
62050
54950
58225
58110
59000
59000
58300
62060
54250

5.2. Description of MBR Data Elements

Consular
Code
782
783
784
787
789
790
793
796
797
798
799
800
801
803
804
805
806
807
808
809
810
811
812
813
815
816
817
818
819
820
822
824
825
826
827
828
829
830
831
832
833
834
835

ZIP

Country/Place
Sweden (Stockholm)
Mexico (Ciudad Juarez)
Tajikistan (Dushanbe)
Colombia (Medillin) (Closed)
Ethiopia (Asmara) (Closed)
Turkmenistan (Ashgabat)
Mexico (Tijuana) (Not taking claims) (Closed?)
Indonesia (Medan) (Closed)
Australia (Brisbane) (Closed)
Indonesia (Surabaja) (Closed)
Djibouti (Djibouti)
United Kingdom (London)
Ukraine (Kiev)
Iraq (Baghdad)
Libya (Tripoli) (Closed?)
Togo (Lome)
Panama (Panama City)
Syria (Damascus)
Bahamas (Nassau)
Fiji (Suva)
St. Lucia
Dominica
St. Vincent and the Grenadine Islands
Grenada (St. George’s)
Western Samoa (Apia)
British Virgin Islands
Bosnia Herzegovina
Barbados (Bridgetown)
Cote D’Ivoire (Ivory Coast) (Abidjan)
Brunei (Bandar Seri Begawan)
Honduras (Tegucigalpa)
Malaysia (Kuala Lampur)
Netherlands Antilles (Curacao)
Saudi Arabia (Dhahran)
Turkey (Istanbul)
Bermuda (Hamilton)
Yemen, People’s Dem. Republic (Aden)
(Closed)
Turkey (Izmir)
India (Calcutta)
Bahrain (Manama)
Iran (Tehran)
Oman (Muscat)
Pakistan (Islamabad)

Geographic
Code
58310
59000
58325
62060
54250
58330
59000
55250
60010
55250
54270
58350
58335
55290
54410
54890
57880
55790
57030
60100
57910
57350
57950
57510
60600
57020
58045
57080
54360
55090
57630
55450
57780
55690
55870
57130
55780
55870
55230
55050
55270
55490
55590

191

ZIP

5.2. Description of MBR Data Elements

Consular
Code
836
837
838
840
842
844
845
846
847
848
849
852
853
854
855
856
857
858
859
862
863
864
865
866
867
868
869
870
872
873
874
875
876
877
878
879
880
881
882
884
885
886
887
888

192

Country/Place
Saudi Arabia (Jeddah)
United Arab Emirates (Abu Dhabi)
Jamaica (Kingston)
Slovenia
India (Bombay)
Morocco (Casablanca)
Pakistan (Karachi)
Switzerland (Bern)
Turkey (Ankara)
Trinidad and Tobago (Port-of-Spain)
Yemen, Republic of (Sanaa)
India (Madras)
Iran (Tabriz) (Closed)
Morocco (Rabat)
Pakistan (Lahore)
Former Yugoslav Republic of Macedonia
Turkey (Adana)
Argentina (Buenos Aires)
Sierra Leone (Freetown)
India (New Delhi)
Iran (Shiraz) (Closed)
Morocco (Tangier)
Bangladesh (Dhaka)
Lesotho (Maseru)
South Africa, Republic of (Capetown)
Falkland Islands
Kenya (Nairobi)
Seychelles (Victoria)
Nepal (Kathmandu)
Israel (Tel Aviv)
Netherlands (Amsterdam)
New Zealand (Wellington) (Closed)
Comoros (Moroni)
South Africa, Republic of (Durban)
Martinique (Fort-de-France)
Nigeria (Kaduna) (Closed)
Namibia (Windhoek)
Guadalupe
Mozambique (Maputo)
Netherlands (Rotterdam) (Closed)
New Zealand (Auckland)
Liechtenstein (Bern, Switzerland)
South Africa, Republic of (Johannesburg)
French Guiana

Geographic
Code
55690
55850
57680
58295
55230
54490
55590
58320
55870
57980
55890
55230
55270
54490
55590
58095
55870
62010
54720
55230
55270
54490
55060
54390
54760
62110
54380
54370
55510
55310
58240
60400
54170
54760
57480
54540
54800
57480
54510
58240
60400
58190
54760
62080

5.2. Description of MBR Data Elements

Consular
Code
889
890
892
893
894
895
896
897
898
899
900
902
903
904
905
906
907
908
909
910
912
913
914
915
916
917
918
919
923
924
925
926
927
928
929
932
933
934
935
936
937
938
942

ZIP

Country/Place
Senegal (Dakar)
Sao Tome and Principe
Madagascar (Antananarivo)
Angola (Luanda)
Guyana (Georgetown)
Pakistan (Peshawar)
South Africa, Republic of (Pretoria)
Mauritius (Port Louis)
Equatorial Guinea (Malabo)
Mexico (Mazatlan) (Not taking claims)
(Closed?)
Ireland, Republic of (Dublin)
Serbia and Montenegro (Belgrade)
Bulgaria (Sofia)
Cyprus (Nicosia)
Greenland (Copenhagen)
Korea, North (Closed)
Malta (Valletta)
Poland
Suriname (Paramaribo)
Guinea-Biss
France (Paris)
Bolivia (La Paz)
Czech Republic (Prague)
Guatamala (Guatamala)
Korea, South (Seoul)
Qatar (Doha)
Zimbabwe (Harare)
Taiwan (Taipei)
Burma (Mayanmar)
Denmark (Copenhagen)
Haiti (Port-Au-Prince)
Kuwait (Kuwait)
Mongolia
Guinea (Conakry)
Thailand (Bangkok)
Afghanistan (Kabul)
Kampuchea (Cambodia)
Dominican Republic (Santo Domingo)
Macao
Laos (Vientiane)
New Caledonia
Romania (Bucharest)
Albania (Tirana)

Geographic
Code
54700
54690
54430
54030
62085
55590
54760
54470
54640
59000
58160
58360
58050
55190
56020
55550
58220
58260
62120
54600
58100
62020
58060
57530
55750
55630
54630
55810
55110
58070
57580
55370
55470
54340
55830
55030
55130
57380
55430
55390
60300
58280
58010

193

ZIP

5.2. Description of MBR Data Elements

Consular
Code
943
944
945
947
948
949
952
953
955
956
957
958
962
963
964
965
966
967
968
969
972
973
975
977
978
979
983
984
985
986
987
988
989
991
992
993
994
995
996
997
998
999
999
999

194

Country/Place
Cameroon (Yaounde)
Germany, East (Closed)
Hong Kong
Papua - New Guinea (Port Moresby)
Okinawa and Ryukyu Islands, Japan (Naha)
Tunisia (Tunis)
Algeria (Algiers)
Canada
Hungary (Budapest)
Lebanon (Beirut)
Nicaragua (Managua)
El Salvador (San Salvador)
Vietnam, North (Closed?)
Sri Lanka (Colombo)
Finland (Helsinki)
Iceland (Reykjavik)
Liberia (Monrovia)
Nigeria (Lagos)
Singapore
Uganda (Kampala)
Austria (Vienna)
China, People’s Republic of
Indonesia (Jakarta)
Israel (Jerusalem)
Russia (Moscow)
Uruguay (Montevideo)
Costa Rica (San Jose)
Ghana (Accra)
Jordan (Amman)
Luxembourg (Luxembourg)
Paraguay (Asuncion)
Sudan (Khartoum)]
Vietnam, South (Saigon) (Closed)
Latvia (Riga)
Belize (Belize City)
Lithuania (Vilnius)
Gibraltar
Estonia (Tallinn)
Manchuria (Closed)
Peru (Lima)
Somalia (Mogadishu)
Marshall Islands, Republic of
Midway Island
Micronesia, Federated States of

Geographic
Code
54110
58370
55210
60450
55330
54910
54010
56010
58140
55410
57830
57430
55770
55150
58090
58150
54400
54540
55730
54930
58030
55170
55250
55310
58285
62130
57280
54320
55350
58210
62090
54840
55770
58180
57180
58200
58120
28080
55170
62100
54740
60700
63070
60800

5.2. Description of MBR Data Elements

Consular
Country/Place
Code
999
Palau, Republic of
999
Trust Territories of the Pacific

ZIP

Geographic
Code
63090
63090

USAGE NOTES

On an MBR record, if it applies, this field occurs once per check from this
account.
The ZIP/DOC/SCC lookup table (ZIPTAB) is updated monthly. Every six
months, all the addresses must be checked with Coding Assurance Support
System (CASS) to validate the ZIP codes. If the post office deletes or
adds a ZIP code, the ZIP code fields will be cleaned up monthly. Another
software program adds the extra four digits by looking at the address and
the ZIP code. It also checks the ZIP code as it runs.
The ZIP code applies to the payee not the beneficiary. The DOC must
correspond to the same location as the ZIP. However, the SCC must
represent the address of the beneficiary. Thus, if a benefit check is being
delivered to someone else’s house, the ZIP and SCC may refer to different
geographic locations.
If the beneficiary lives abroad, the DOC should be ‘995’ which is located
at SSA headquarters. The ZIP code is a three-digit Counselor Office Code
of the country in which the beneficiary resides.
It is edited monthly by RETAP to ensure that ZIP and DOC are still
correct.

195

ZIPADD

ZIPADD

5.2. Description of MBR Data Elements

ZIP Code Add On
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
Yes
No
Yes
Yes
Fixed Payment
ZIP

DESCRIPTION AND PURPOSE

This data element indicates the second part of the ZIP code for U.S.
addresses of payees. This is used in conjunction with ZIP.
POSSIBLE VALUES

Four-digit numerical values.
USAGE NOTES

On an MBR record, if it applies, this field occurs once per check from this
account.

196

5.3. MBR-Based Extracts

5.3.

MBR-Based Extracts

This section discusses the most widely used recurring MBR extracts: purpose,
selection criteria, file characteristics, and record format. The table on the next
several pages provides an overview. It lists all data elements that are documented
above and indicates in which extracts they are available. It only lists data
elements that are documented in this user’s manual, i.e., a subset of all data
elements that the extracts contain. Each following subsection contains one extract
description:

5.3.1
5.3.2
5.3.3
5.3.4
5.3.5
5.3.6
5.3.7
5.3.8
5.3.9
5.3.10
5.3.11
5.3.12
5.3.13
5.3.14
5.3.15
5.3.16
5.3.17

Extract
Page
MBR One Percent Extract (MBR1%).................................. 202
MBR Ten Percent Extract (MBR10%) ................................ 207
Monthly Administrative Records (MOAD) ......................... 209
Dual Entitlement Data (DUAL) ........................................... 213
Centenarian File (CEN)........................................................ 216
ORS Foreign Beneficiary File (BRA).................................. 217
Twenty Percent Disability File (DIS20)............................... 219
Workers Compensation Offset File (WCOFF) .................... 222
Social Security Disability Beneficiaries File (DBF) ............ 224
One Percent OACT CAN File (CAN).................................. 226
One Percent OACT BOAN/OTAN/XRAN File (BOAN) ... 228
OACT Totalization File (TOTL).......................................... 229
OACT Windfall Elimination Provision File (WIND).......... 231
ZIP Extract for S.G. (ZIP).................................................... 233
Administrative Disallowance/Denial Extract (DDD) .......... 234
OACT AERO File Extract (AERO)..................................... 237
Widow’s Indexing File Extract (WIDOW).......................... 238

Researchers who need information that is not available on any recurring extract
may request a custom extract. Custom extracts follow the so-called 810 or 811
format. See Section 5.4 for a specification of that record format.

197

5.3. MBR-Based Extracts

Variable

ABT
ACOC
ARFC
BIC
BOAN
BPC
BPD
CAN
CC
CEC
CIS1
CRIM-C
DAA
DAC
DDCO
DDO
DESC
DIG

Definition

Action Block Type
Alien Country of Citizenship
Adjustment of Reduction Factor Code
Beneficiary Identification Code
Beneficiary Own Account Number
Benefit Payment Code
Benefit Paid Designation
Claim Account Number
Custody Code
Current Entitlement Code
Computation and Insured Status 1
Cumulative Retirement Increment Months
Current
Drug Addiction and Alcoholism
Disability Award Code and Special Action
Code
Direct Deposit Code
Date of Disability Onset (became disabled)
Dual Entitlement Status Code
Diagnosis Code

MBR1%
MBR10%
MOAD
DUAL
DDD
CEN
BRA
DIS20
WCOFF
DBF
CAN
BOAN
AERO
TOTL
WIND
WIDOW
ZIP

Data Elements in This User’s Manual Across Selected MBR Extracts

*
*
*
*
*
*
*
*
*
*

*
*
* * *
*
* * *
*
* * *
*
*

*

*

*

*
*

*

*

*

*

* *
* *
*

*

* * *
* * *
* *

*

*
* * * * * * *
* *
*
*
* *
* *
*

* *
*
*
*

198

*

*

*

* *
* *

*

*
*

*

*

*

*

*

*
*
*

*
*

*

*
* *

*

* *
* * *
*

*

*

*
*

Variable

DOA
DOB
DOBP
DOC
DOCA
DODP
DOEC
DOED
DOEI
DOF
DOST
DQC
DSD
EBD
ELY
FMAX
GS
IME
LAF
LANG
LEMBA
LFMBA
MBA

Definition

Date of Action
Date of Birth of Beneficiary
Date of Birth of Primary
District Office Code
Date of Credit Action
Date of Death of Primary
Date of Current Entitlement
Date of Entitlement to Disability
Date of Initial Entitlement
Date of Filing
Date of Suspension/Termination
Domestic Quarters of Coverage
Disability Adjudication Date
Extended Period of Eligibility Begin Date
Eligibility Year
Family Maximum Amount
Guardian Status
Indexed Monthly Earnings
Ledger Account File
Language Code
Larger Excess Monthly Benefit Amount
Larger Full Monthly Benefit Amount
Monthly Benefit Amount

MBR1%
MBR10%
MOAD
DUAL
DDD
CEN
BRA
DIS20
WCOFF
DBF
CAN
BOAN
AERO
TOTL
WIND
WIDOW
ZIP

5.3. MBR-Based Extracts

*
*
*
*
*
*
*
*
*
*

*
*
*
*
*
*
* *

*
*
*
*
* *
*
* *
*
* *
*
*

*

*

*
*

*
*
*

*
*

*
*

*

*

*

*

*

*

*

*
*
* *
*
* * * *
*
*
* *
* *
*

* * * * * *
* * * * * *
*
*
* *
* *
* *
* *
*

*

*

*
*
*
*

*

*
*
*
*
*

*
*

* *
* *

* *
* *
*

*

*

*

*
*
*

* *
*

*

* * *
* *
* *
* *
* *

199

*
*

*

*
*
*

*

*

*

*
*
* *

*

Variable

MBC
MBP
MIL
OED
OFA
OFC
OFDC
OFT
OTAN
OTBIC
OTD
OTDOE
OTPIA
PBP
PIA
PIFC
PSC
RCC
RDD
RFCP
RFD
RFST
RRC

Definition

Monthly Benefit Credited
Monthly Benefit Payable
Military Service Code
Offset Effective Date
Offset Amount
Offset Code
Offset Date Code
Offset Type Code
Other Account Number
Other Beneficiary Identification Code
Offset Termination Date
Other Date of Entitlement
Other Primary Insurance Amount
Primary Insurance History Benefit Pointer
Primary Insurance Amount
Primary Insurance Factor Code
Payment Status Code
Recomputation Code
Reason for Disallowance or Denial
Reason For Change in PIA
Reason For Deduction
Reason For Suspension or Termination
Railroad Retirement Code

MBR1%
MBR10%
MOAD
DUAL
DDD
CEN
BRA
DIS20
WCOFF
DBF
CAN
BOAN
AERO
TOTL
WIND
WIDOW
ZIP

5.3. MBR-Based Extracts

*

*

*
*
*
* *
*
*
*
* *
*
*
*
*
* *
* *
*
*
*
*
*
*

200

*

*

*

*

*

*

*

*

*

*

*
*
*
*

*
*
*
*
*
* *
*

*

*

*

*

*

*

*

*

*

*
*
*

*
*
*
*
*
*

*
*
*
*
*
*

*
*
*
*

*
*

*
* * * * * *
* * * * * *

*
*
*

*
*

*
*

*

*

Variable

SAC1
SAMBA
SCC
SEX
SIFT
SIM
SISC
SROP
TAC
TOC
TOD
TOP
WIC
YOC
ZIP
ZIPADD

Definition

Special Action Code
Smaller Actuarially Reduced Monthly
Benefit Amount
State/Country Code
Gender of Beneficiary
Security Income File Type
Survivor Increments Months
Security Income Status Code
Sex and Race of Primary
Type of Award Code
Type of Claim
Type of Dual Entitlement
Type of Payee
Work Indication Code
Years of Coverage
ZIP Code/Consular Office Code
ZIP Code Add On

MBR1%
MBR10%
MOAD
DUAL
DDD
CEN
BRA
DIS20
WCOFF
DBF
CAN
BOAN
AERO
TOTL
WIND
WIDOW
ZIP

5.3. MBR-Based Extracts

*
* *
* *
* *
* *
*
* *
*
* *
* *
* *
* *
*

*

*

*

*
*

*

*

*

*
*

*

*

*
*
*

*

*

* *
*

*
*

*

*

*
*
*
*
*

*

*
*
* *
*
* *

* *
*

*

* * *
* * *
*

*

*

*

*

*

*

*
*

*
*

*

*

*

*

*

201

*

*

*

*
*

5.3. MBR-Based Extracts

5.3.1. MBR One Percent Extract (MBR1%)
The MBR1% is a one percent extract of the MBR containing approximately 170
variables. It is one of the most important general-purpose MBR extracts used by
ORES. The selection criteria are:
•
•

No advanced filers (PSC 8-bit=0); and
1 Percent random sample based on serial digit patterns of the CAN.

The One Percent MBR extract is created monthly. It is used for tabulating data on
awards, terminations, conversions, and other payment status changes by
comparing cases for the current and prior month.
File Characteristics
•
•

Record length = 545
Blocking factor = 29862

Record Format:

RIC
OC
CAN
QCE
QCR
TAC
CIS1
RACE
RCC
ERC
MIL
RRC
SCIC1
DOBP
DODP
PIFC
PIA
RFCP
FMAX
TOM
SECAC
IME
ELY

202

Description
Record Identification Code
Office Code
Claim Account Number
Quarters of Coverage Earned
Quarters of Coverage Required
Type of Award Code
Computation and Status – One
Race of Primary (w, B, O, U)
Recomputation Code
Earnings Recomputation Cycle
Military Service Code
Railroad Code
Selected Claims Input Code – One
Date of Birth of Primary (MMDDCCYY)
Date of Death of Primary (MMCCYY)
Primary Insurance Factor Code
Governing Primary Insurance Amount ($$$$c)
Reason for Change in PIA
Family Maximum Amount ($$$$c)
Type of Maximum
State Exchange Categorical Assistance Code
Average Indexed Monthly Earnings
Eligibility Year (CCYY)

Position
1
2
3-11
12-13
14-15
16
17
18
19
20-21
22
23
24
25-32
33-38
44
45-49
50
51-55
56
57
58-61
62-65

5.3. MBR-Based Extracts

PIC
PSC
DOC
SCC
ZIP
LAP
DDCO
LSSC
EBD
DAA
BIC
LAF
DOB
BLN
DOEI
DOEC
CEC
BPC
ABN
ABT
ABS
DRD
DOST
DOCA
SEX
ARFC
SAC1
SAC2
SAC3
Lang
RRIC
RELATC
TOC
RDD
NDDF
NXREF
ACOC
DID:
TWPSD
PWASD
PWAEP
CWSD
TWPESM
TWPC

Description
Payment Identification Code
Payment Status Code
District Office Code
State and County Code
Zip Code
Last Action Processed
Direct Deposit Code
Lump Sum Status Code
Extended POE Begin Date (MMCCYY)
Drug Addiction Alcoholism Code
Beneficiary Identification Code
Ledger Account File
Date of Birth (MMDDCCYY)
Beneficiary’s Last Name
Date of Entitlement Initial (MMCCYY)
Current Date of Entitlement (MMCCYY)
Current Entitlement Code
Benefit Payment Code
Action Block Number
Action Block Type
Action Block Serial
Debit Processing Date (MMCCYY)
Date of Suspension or Termination
Date of Credit Action (MMCCYY)
Beneficiary’s Sex Code
Actuarial Reduction Code
Special Action Code – One
Special Action Code – Two
Special Action Code – Three
Language Code
Railroad Involvement
Relationship Code
Type of Claim
Reason for Disallowance or Denial
Number of Disability Date Fields
Number of Cross-Reference Fields
Alien Country of Citizenship
Disability Investigation Data
Trial Work Period Start Date (MMCCYY)
Prior Work Activity Start Date (MMCCYY)
Prior Work Activity End Date (MMCCYY)
Current Work Start Date (MMCCYY)
Trial Work Period Elapsed Service Months
Trail Work Period Code

Position
66-67
68
69-71
72-76
77-81
82
83
84
85-90
91
92-93
94-95
96-103
104-115
116-121
122-127
128
135
136-139
140
141-143
144-149
150-155
156-161
162
163
164
165
166
167
168
169
170
171-173
174-175
176
177-179
180-219
180-185
186-191
192-197
198-203
204
205

203

5.3. MBR-Based Extracts

RDI
WKEYRMDR
DPM
IDR
DIG
REPD:
DOS
TOP
CC
GS
PBP
DRSC
DRCY
LPDA
SIM
CYIC
PYE3
PYE2
PYE1
CYEE
CRIMC
AWSC
AEC
OFD:
OED
OTD
OFC
OFA
ACE
SASP
OFT
RACE
RZIP
SIFT
SISC
BOAN
BDOD
DIB:
DLM
DOED
DDBC

204

Description
Reason for Disability Investigation
Year of SGA Event Data (MMCCYY)
Medical Diary Reason
Disability Permanent Definition
Investigation of Disability Results
Diagnosis Code
Representative Payee Data
Date of Selection (MMCCYY)
Type of Payee
Custody Code
Guardian Code
Primary Insurance History Benefit Pointer
Delayed Retirement Selection Code
Delayed Retirement Computation Year (CCYY)
Legal Payment Deduction Amount (PD $$$$$cc 4
POS Packed decimal)
Survivor Increment Months
Current Year Identification Code (CCYY)
Third Prior Year Earnings ($$$$$)
Second Prior Year Earnings ($$$$$)
First Prior Year Earnings ($$$$$)
Current Year Estimated Earnings ($$$$$)
Cumulative Retirement Increment Months –
Current
Alien Withholding Status Code
Alien Exception Code
Offset Data
Date of Notice of Offset Effective Date (MMCCYY)
Offset Termination Date (MMCCYY)
Offset Code
Offset Amount ($$$$c)
Average Current Earnings ($$$$$c)
Sate Abbreviation for State Payment
Offset Type
Race
Residence ZIP Code
Security Income File Type
Security Income Status Code
Beneficiary’s Own Account Number
Beneficiary’s Date of Death (MMDDCCYY)
Disability Data
Date 20/40 Was Last Met (MMCCYY)
Date of Entitlement of DIB (MMCCYY)
Date of Disability Benefits Cessation (MMCCYY)

Position
206
207-212
213
214
215
216-219
220-244
220-225
226
227
228
229
230
231-234
235-238
239-240
241-244
245-249
250-254
255-259
260-264)
265-266
267
268
269-296
269-274
275-280
281
282-286
287-292
293-294
295-296
297
298-302
303
304
305-313
314-321
322-366
322-327
328-333
334-339

5.3. MBR-Based Extracts

DSD
ADC
DDO
DAC
LOD
BDC
CDR
CSA
PRY
XRTC
XRAN
XBIC
DED:
TOD
OTAN
OTBIC
OTDOE
OTPIA
LFMBA
OTRIA
LEMBA
SFMBA
SAMBA
DESC
OTOC
OTBIC
OTOC
LEMBA
LFMBA
SFMBA
SAMBA
EFD
MBA
HSA
DDA1
DDA2

Description
Disability Adjudication Date (MMCCYY)
Applicant’s Disability Cessation Date (MMCCYY)
Date of Disability Onset (MMDDCCYY)
Disability Award Code
Level of Denial Code
Basis for Denial Code
Cessation of Disability Reason
Current SGA Activity
Probability of Recovery
Cross-Reference Type Code
Cross-Reference Account Number
Cross-Reference BIC Code (BIC)
Dual Entitlement Data
Title II Type of Dual Entitlement
Other Account Number
Other Beneficiary Identification Code (BIC)
Other Date of Entitlement (MMCCYY)
Other Primary Insurance Amount ($$$$c)
Larger Monthly Benefit Amount Reduced for
Family Maximum, ($$$$c)
Other Retirement Primary Insurance Amount
Excess Amount Payable on Larger Benefit Amount
($$$$c)
Small Monthly Benefit Amount Reduced for
Family Maximum ($$$$c)
Smaller Monthly Benefit Amount Reduced for
Maximum and Age ($$$$c)
Dual Entitlement Status Code
Other Office Code
Other BIC (for Triple Entitlement)
Other Office (for Triple Entitlement)
Excess Amount Payable on Larger Benefit Amount
($$$$c) (for Triple Entitlement)
Larger MBA Reduce for Family Maximum ($$$$c)
(for Triple Entitlement)
Small MBA Reduce for Family Maximum ($$$$c)
(for Triple Entitlement)
Small MBA Reduced for Family Maximum and
Age ($$$$c) (for Triple Entitlement)
Effective Date (MMCCYY)
Monthly Benefit Amount Title II ($$$$c)
Historical SMI Amount ($$$c)
Dimes Deduction Amount (One)
Dimes Deduction Amount (Two)

Position
340-345
346-351
352-359
360
361
362
364
365
366
367
368-376
377-378
379-428
379
380-388
389-390
391-396
397-401
402-406
407-411
412-416
417-421
422-426
427
428
429-430
431
432-436
437-441
442-446
447-451
452-457
458-462
463-466
467
468

205

5.3. MBR-Based Extracts

Description
RHC
Rounding History Code
RFD
Reason for Deduction
BPD
Benefit Paid Designation
MBC
Monthly Benefit Credited ($$$$c)
WIC
Work Indication Code
LPWD
Legal Payment Withheld Date (MMCCYY)
ABP
Summary of MBC Amounts in NMP ($$$$$c)
(9405)
GSCC
Generated State and County Code (9405)
NMP
Number of Months Paid (9405)
DFP
Date for Which First Benefit Payment Made (9405)
(MMCCYY)
MBAAO
MBA After Offset ($$$$c) (Delayed Retirement
Credit File)
MBABO
MBA Before Offset ($$$$c) (DRC File)
MBABDR MBA Before Delayed Retirement Credit ($$$$c)
C
(DRC File)
MBAAD
MBA After Delayed Retirement Credit ($$$$c)
RC
(DRC File)
COB
Century of Birth (SS404 Generated)
DOLT
Date of Last Transaction (MMCCYY) (SS404
Generated)
TC
Transaction Code (SS404 Generated)
HENC
Hospital Insurance Entitlement Code
SENC
Supplemental Medical Insurance Entitlement Code
DOEH
Date of Entitlement to Health Insurance (MMCCYY)
DOES
Date of Entitlement to Supplementary Medical
Insurance

206

Position
469
470
471
472-476
477
478-483
484-489
490-494
495-496
497-502
503-507
508-512
513-517
518-522
523
524-529
530-531
532
533
534-539
540-545

5.3. MBR-Based Extracts

5.3.2. MBR Ten Percent Extract (MBR10%)
The MBR10% is a ten percent extract of the MBR containing approximately 50
variables. Because of the large sample size, it can be used to study small, more
specialized populations. It is one of the most heavily used MBR extracts. The
Annual Statistical Supplement of the Social Security Bulletin is in large part
based on tabulations from this file. The selection criteria are:
•
•

•

Ten percent random sample based on serial digit patterns of the CAN; and
All current, deferred, and conditional payment status beneficiaries, active
Title XVIII, and Railroad Retirement beneficiaries (LAF=C, D, E, S, U);
also terminated or health insurance benefits only beneficiaries (LAF=T,
X7) with a current DOC year; and
No advanced filers (PSC 8-bit=0).

This file is produced quarterly.
File Characteristics
•
•

Record length = 119
Blocksize = 32725

Record Format:

CAN
BIC
AGE
DODP
DOBP
DOEC
PIA
MBC
SIFT
TOP
CC
TOD
DESC
ZIP
SCC
GSCC
DOC
HENC
PCOC

Description
Claim Account Number
Beneficiary Identification Code
Age as of 12/98
Date of Death of Primary (CCYY)
Date of Birth of Primary (CCYY)
Date of Current Entitlement (MMCCYY)
Primary Insurance Amount ($$$$c)
Monthly Benefit Credited ($$$$c)
Security Income File Type
Type of Payee
Custody Code
Type of Dual Entitlement Code
Dual Entitlement Status Code
ZIP Code
State/County Code
Generated State/County Code
District Office Code
Hospital Insurance Entitlement Code
Payment Center Office Code

Position
1-9
10-11
12-14
15-18
19-22
23-28
29-33
34-38
39
40
41
42
43
44-48
49-53
54-58
59-61
62
63

207

5.3. MBR-Based Extracts

GS
TAC
SEX
SROP
DAC
DDCO
DOCA
PIFC
SISC
TOC
OFC
SOP
LAF
OFDC
CRIM-C
OTOC
LEMBA
SAMBA
OTBIC
BPC
BP1
BP8
CI4
SA8
-SENC
BOAN
AGEP
AGEDP

208

Description
Guardianship Status
Type of Award Code
Sex of Beneficiary (M, F, b)
Race of primary (W, B, O, U)
Disability Award Code
Direct Deposit Code
Date of Credit Action (CCYY)
Primary Insurance Factor Code
Security Income Status Code
Type of Claim
Offset Code
Sex of Primary (M, F, U)
Ledger Account File
Offset Date Code
Cumulative Retirement Increment Months
Other Office Code
Larger Excess MBA ($$$$c)
Smaller Actuarially Reduced MBA ($$$$c)
Other BIC
Benefit Payment Code
Benefit Payment Code (1-bit 0,1)
Benefit Payment Code (8-bit, 0,1)
Computation & Insured Status 1 (4-bit 0,1)
Special Action Code 1 (8-bit 0,1)
Blank
Medical Insurance Entitlement Code
Beneficiary Own Account Number
Age of Primary as of 12/98
Age of Primary at Death

Position
64
65
66
67
68
69
70-73
74
75
76
77
78
79-80
81
82-84
85
86-90
91-95
96-97
98
99
100
101
102
103
104
105-113
114-116
117-119

5.3. MBR-Based Extracts

5.3.3. Monthly Administrative Records (MOAD)
This is a 100 percent file of administrative records representing the following
types of monthly actions: monthly benefit awards, terminations, credit
adjustments, and lump sum death payment awards. The numbers of records for
each type varies from month to month, but typically are in the following ranges:
Monthly benefit awards
Terminations
Credit adjustments
Lump sum death payment awards
Total

190,000–390,000
140,000–340,000
520,000–4,740,000
20,000-75,000
880,000–5,520,000

MOAD records are generated for a requested month.
File Characteristics
•
•

Dates of Release: 11/96, 12/96, 01/97
Frequency of Release: monthly

Record Format (Year 2000)

CAN
BIC
—
TOC
PIA
DOB
MBC
DEC
ABN
SEX
RACE
DOEC
PBC
CRIMC
SIM
IAI
RFD
SC-AW
PIFC-AW
—
DAC

Description
Account Number
BIC
Filler
Type of Claim
Primary Insurance Amount ($$$$c)
Date of Birth (MMDDCCYY)
Monthly Benefit Credited ($$$$c)
Dual Entitlement Code
Action Block Number
Sex of Beneficiary
Race of Primary
Current Date of Entitlement (MMCCYY)
Partial Benefit Code
Cumulative Retirement Increment Months Current
Survivor Increment Months
Interim Award Indication (Awards only)
Reason for Deduction (Awards only)
State Code for Award
PIA Factor Code for Award
Filler
Disability Award Code and Special Action Code

Position
1-9
10-11
12
13
14-18
19-26
27-31
32
33-36
37
38
39-44
45
46-47
48-49
50
51
52-53
54
55-60
61

209

5.3. MBR-Based Extracts

DDOF
DDPB
DOF
WDOC
TAC
DFI
MSC
WCC
SOP
RRI
DIB-I
BPC
DOA
PCOC
COA
ZIP
DOEI
RPD
LAP
ELY
PBP
BPP

Description
Disability Date of Filing (MMCCYY)
Date of Disability Period Began (MMCCYY)
Filler
Date of Filing (MMCCYY) (RSI only)
Wage Earner’s Date of Death (MMCCYY) (OASI
only)
Type of Award Code
Disability Freeze Indication
Military Service Code
Workmen’s Compensation Code
Sex of Primary
Railroad Indicator
DIB Indicator
Benefit Payment Code
Date of Action (MMCCYY)
Payment Center Office Code
Class of Action
ZIP Code
Initial Date of Entitlement (MMCCYY)
Run Processing Date (MMDD)
Last Action Processed
Eligibility Year(CCYY)
Primary Insurance History Benefit Pointer
Benefit Primary Insurance History Pointer

Position
62-67
68-73
74-75
76-81
82-87
88
89
90
91
92
93
94
95
96-101
102
103
104-108
109-114
115-118
119
120-123
124
125

Termination Record Format and Credit Adjustments Format (Year 2000)

CAN
BIC
—
TOC
PIA
DOB
MBC
DEC
ABN
SEX
RACE
DOEC
PBC
CRIMC
SIM

210

Description
Account Number
BIC
Filler
Type of Claim
Primary Insurance Amount ($$$$c)
Date of Birth (MMDDCCYY)
Monthly Benefit Credited ($$$$c)
Dual Entitlement Code
Action Block Number
Sex of Beneficiary
Race of Primary
Current Date of Entitlement (MMCCYY)
Partial Benefit Code
Cumulative Retirement Increment Months Current
Survivor Increment Months

Position
1-9
10-11
12
13
14-18
19-26
27-31
32
33-36
37
38
39-44
45
46-47
48-49

5.3. MBR-Based Extracts

PIFC-TE
EDOT
AFWW
RFCA
—
DAC
DDOF
DDPB
SC-TE
DOF
WDOD
TAC
DFI
MSC
WCC
SOP
RRI
DIB-I
BPC
DOA
PCOC
COA
ZIP
DOEI
RPD
LAP
ELY
PBP
BPP

Description
PIA Factor Code for Credit Action
Effective Date of Credit Action (MMCCYY)
Account From Which Withdrawn (Credit Actions
only)
Reason For Credit Action (Credit Actions Only)
Filler
Disability Award Code and Special Action Code
Disability Date of Filing (MMCCYY)
Date Disability Period Began (MMCCYY)
State Code for Credit Action
Date of Filing (MMCCYY) (RSI only)
Wager Earner’s Date of Death (MMCCYY) (RSI
only)
Type of Award Code
Disability Freeze Indication
Military Service Code
Workmen’s Compensation Code
Sex of Primary
Railroad Indicator
DIB Indicator
Benefit Payment Code
Date of Action (MMYYY)
Payment Center Office Code
Class of Action
ZIP Code
Initial Date of Entitlement (MMCCYY)
Run Processing Date (MMDD)
Last Action Processed
Eligibility Year (CCYY)
Primary Insurance History Benefit Pointer
Benefit Primary Insurance History Pointer

Position
50
51-56
57
58
59-60
61
62-67
68-73
74-75
76-81
82-87
88
89
90
91
92
93
94
95
96-101
102
103
104-108
109-114
115-118
119
120-123
124
125

Administrative Lump Sum Award Record Format (Year 2000)

CAN
PIC
—
TOC
LSPIA
—
LSA
PAYEE

Description
Social Security Number
PIC
Filler
Type of Claim
Lump Sum Primary Insurance Amount ($$$$c)
Filler
Lump Sum Amount ($$$cc)
Lump Sum Payee Code

Position
1-9
10-11
12
13
14-18
19-26
27-31
32

211

5.3. MBR-Based Extracts

ABN
PODF
—
MBI
SC
—
LSFD
DODP
TAC
DFI
MIL
COE
SOWE
—
PLS
DOA
PCOC
COA
—
RPD
LAP

212

Description
Action Block Number
Proof of Death Furnished Code
Filler
Monthly Benefit Indication
Filler
State Code
Filler
Lump Sum Date of Filing (MMCCYY)
Wage Earner’s Date of Death (MMCCYY)
Type of Award Code
Disability Freeze Indication
Military Service Code
Class of Entitlement
Sex of Wage Earner
Filler
Prior Lump Sum Indication
Date of Action (MMCCYY)
Program Service Center Office Code
Class of Action (always “7”)
Filler
Run Processing Date (MMDD)
Last Action Processed
Filler

Position
33-36
37
38-44
45
46-51
52-53
54-75
76-81
82-87
88
89
90
91
92
93-94
95
96-101
102
103
104-114
115-118
119
120-125

5.3. MBR-Based Extracts

5.3.4. Dual Entitlement Data (DUAL)
This extract file contains 100 percent of all dual (and triple) entitlements in force
at a requested time. It is used to study multiple entitlement issues. The detailed
selection criteria for the extraction of dual entitlement records are:
Number of DE
data fields with
DESC = T
1
1
1
2

TOD
1
2
3
–

BIC
Type of Benefit
A
D
B-F
A

BIC subscript
–
4, 5
–
–

The extraction of skeleton records reflecting multiple entitlements in force at the
end of December of a given year should be accomplished following the MBR
update operations for January of the following year. The extraction is thus made
from the MBR of January of the following year.
File Characteristics
•
•

Record length = 108
Retention = 730 days.

Request for Dual Entitlement Control Totals
1.
2.
3.
4.
5.
6.

Total number of dual entitlement skeleton records extracted.
Total number of extracted DE skeleton records by TOD.
Total LEMBA for all records reflecting TOD = 1.
Total SAMBA for all records reflecting TOD = 1.
Total LFMBA for all records reflecting TOD = 1.
Total number of extracted DE skeleton records by (first digit of) OTBIC—
(nine totals).
7. Total number of records reflecting DLAF = C and TOD = 1.
Dual Entitlement Skeleton Record Format

Smaller Benefit data in positions 1-24
Larger Benefit data in positions 25-43
Third Benefit data in positions 44-51
Benefit data in positions 52-78
General Beneficiary data in positions 79-124
Note: all dates were revised in January 1999 in preparation of Y2K.

213

5.3. MBR-Based Extracts

Format
BIC
DOEC
PIA
SFMBA
SAMBA
OC 1
OTBIC
OTDOE
OTPIA
LFMBA
OTOC
Third type of benefit
Third subscript
TEMBA (Third benefit LEMBA)
Third OC
EFD 3
BPD 3
RFD 3
MBA 3
DLAF 2
MBC 3
RHC 3
DDA1 3
DDA2 3
DDA3 3
HSA
WIC 3
TOD – Type of Dual Entitlement
DOB
DESC-Dual Entitlement Status
Code
LEMBA – Excess MBA
SAC
LAF as of extraction
BPC
CAN
TOC – Type of Claim
DOST
SEX (of beneficiary)
SROP
CEC
CURDIB 4

214

MMCCYY

$$$$c
$$$$c
$$$$c

MMCCYY

$$$$c
$$$$c
zoned “+” if larger
benefit is DI

$$$$c
MMCCYY

$$$$c
$$$$c

MMDDCCYY

$$$$c

MMCCYY

Position
1-2
3-8
9-13
14-18
19-23
24
25-26
27-32
33-37
38-42
43
44
45
46-50
51
52-57
*
58
*
59
*
60-64
*
65
*
66-70
*
71
*
72
*
73
*
74
*
75-77
*
78
79
80-87
88
89-93
94
95-96
97
98-106
107
108-113
114
115
116
117

5.3. MBR-Based Extracts

Format
4

DISBEN
RDE 4
REDAGE 4
XDE 4
RHCTRI 3, 4
RHCDUA 3, 4
RHCSNG 3, 4
1

Position
118
119
120
121
122
123
124

The OC code should be recoded as follows:
OC
shown on
MBR

Type of
insurance

1
2
3
4
5
6
7
8
1-8

DI
DI
DI
DI
DI
DI
DI
DI
RSI

OC for
extracted
skeleton
record
A
B
C
D
E
F
G
H
same as shown
on MBR

2

DLAF—LAF as of December of year of interest – should be derived from the history which was
effective in December of that year as follows:
RFD as of
December
T,X
A
O/T T, A, X
O/T T, A, X
3

BPD as of
December

1
0

Assign DLAF as of
December
T
A
C
S

As of December of year of interest.

4

Derived from the 7080 MBR bit-code designated below. Assigned the value “0” or “1” in
accordance with the “0” or “1” setting of the interrogated bit.
Derived data element
CURDIB
DISBEN
RDE
REDAGE
XDE
RHCTRI
RHCDUA
RHCSNG

7080 bit-code
SAC-1
CEC
BPC
BPC
BPC
RHC
RHC
RHC

Interrogated bit
8
4
8
2
1
8
4
2

215

5.3. MBR-Based Extracts

5.3.5. Centenarian File (CEN)
This is an extract from the MBR of all individuals in current pay over 100 years
old. It contains approximately 20 variables including SSN, name, sex, race, age,
state, county, and ZIP code. This file has been used to assist state governments in
contacting individuals for a celebration. It is not commonly used for research or
policy evaluation purposes. The selection criteria are:
•
•

All current and conditional payment status beneficiaries, active Title
XVIII, and Railroad Retirement beneficiaries (LAF=C, E, S, U); and
year of birth equal to 100 years ago or earlier.

File Characteristics
•
•

Record length = 208
Blocksize = 32656

Record Format:

CAN
BIC
SROP
SROP
DOB
LAF
SCC
MBC
PIA
DOC
DOST
ZIP
BGN
BMI
BLN
PNA
RPI

216

Description
Claim Account Number
Beneficiary Identification Code
Sex of Primary (M, F, b)
Race of Primary (W,B,O,U)
Date of Birth (MMDDCCYY)
Ledger Account File
State/County Code
Monthly Benefit Credited ($$$$c)
Primary Insurance Amount
District Office Code
Date of Suspension or Termination (MMCCYY)
Postal ZIP Code
Beneficiary’s Given Name
Beneficiary’s Middle Initial
Beneficiary’s Last Name
Payee Name and Address (PNA1-PNA6)
Representative Payee Indicator (Code 1 if
involved)

Position
1-9
10-11
12
13
14-21
22-23
24-28
29-33
34-38
39-41
42-47
48-52
53-62
63
64-75
76-207
208

5.3. MBR-Based Extracts

5.3.6. ORS Foreign Beneficiary File (BRA)
This is a quarterly extract file that contain records for all foreign beneficiaries. It
is used within ORES to help address ad hoc issues about Social Security
beneficiaries who reside in foreign countries.
The selection criteria are:
•
•
•

OC = 8; and
LAF = C, D, PB, S, T; and
No advanced filers (PSC 8-bit=0).

Note: If SC=54-63 or SCC=94001, 95001, 96001, RIDC= ‘0’; else RIDC=‘N’.
File Characteristics
•
•

Record length = 339
Blocksize = 32544

Record Format:

CAN
BIC
LAF
TOC
MIL
PIA
MBC
FCC
SCC
ACOC
CAD
DOB
DOEC
DOEI
DOST
BDOD
AWSC
AMWA
AEC
BOAN
SEX

Description
Claim Account Number
Beneficiary Identification Code
Ledger Account File
Type of Claim
Military Service Credits
Primary Insurance Amount ($$$$c)
Monthly Benefit Credited ($$$$c)
Foreign Consular Code
State/County Code
Alien Country of Citizenship
Change of Address Date (MMCCYY)
Date of Birth (MMDDCCYY)
Date of Current Entitlement (MMCCYY)
Date Initial Entitlement (MMCCYY)
Date of Suspension or Termination (MMCCYY)
Beneficiary Date of Death (MMCCYY)
Alien Withholding Status Code
Alien Monthly W/Holding Amount ($$$$c)
Alien Exemption Code
Beneficiary’s Own Account Number
Sex of Beneficiary (M, F, U)

Position
1-9
10-11
12-13
14
15
16-20
21-25
26-28
29-33
34-36
37-42
43-50
51-56
57-62
63-68
69-74
75
76-80
81
82-90
91

217

5.3. MBR-Based Extracts

RACE
TOD
DESC
DDCO
DOS
TOP
CC
GS
TSC
TCC
DRD
ABT
LAP
DOC
PNA
AGE
DOF
RTN
BDCD
SOC
BGN
BMI
BLN
ZIP
DIG
MRED
RIDC
OC
DAN

218

Description
Race of Beneficiary
Type of Dual Entitlement
Dual Entitlement Status Code
Direct Deposit Code
Date of Selection (MMCCYY)
Type of Payee
Custody Code
Guardian Status
Totalization Status Code
Totalization Country Code
Debit Run Date (MMDDCCYY)
Action Block Type
Last Action Processed
District Office Code
Payment Name and Address
Age as of 12/98 (extraction date?)
Date of Filing (MMCCYY)
Routing and Transit Number
Bank Data Change Date (MMDDCCYY)
SMI Option Code
Beneficiary Given Name
Beneficiary Middle Initial
Beneficiary Last Name
ZIP Code
Diagnosis Code
Medical Reexamination Date (MMCCYY)
Record ID Code (‘N’ or ‘O’)
Office Code (PCOC)
Depositor Account Number

Position
92
93
94
95
96-101
102
103
104
105-106
107-111
112-119
120
121
122-124
125-256
257-259
260-265
266-273
274-281
282
283-292
293
294-305
306-310
311-314
315-320
321
322
323-339

5.3. MBR-Based Extracts

5.3.7. Twenty Percent Disability File (DIS20)
This is a 20 percent random sample of current DI recipients. It is prepared by
ORES and used primarily by the Office of Disability. The selection criteria are:
•
•

20 percent random sample based on serial digit patterns in the CAN; and
one of the following:
• LAF = C, D, S, U, E, T, X, 7
• TOB = A, B, C
• TOC = 5-7, R

File Characteristics
•
•

Record length = 245
Blocksize = 32585

Record Format:

CAN
BIC
PIA
FMAX
TAC
CIS-1
DDO

PSC
SC
LAF
DOB
DOEC
BPC
EDOT
SAC1
DOCA
DAC
MBC
CEC
DOEI
BOAN
ROP

Description
Claim Account Number
Beneficiary Identification Code
Primary Insurance Amount
Family Maximum Amount ($$$$c)
(Zoned if savings clause involved)
Type of Award Code
Computation and insured Status, Code 1
Date of Disability Onset (MMCCYY)
(Blank if no DDO on MBR)
Payment Status Code
State Code (Recoded)
Ledger Account File
Date of Birth (MMDDCCYY)
Date of Current Entitlement (MMCCYY)
Benefit Payment Code
Effective Date of Termination (MMCCYY, Blank if
LAF status in not T)
Special Action Code One
Date of Credit Action (MMCCYY)
Disability Award Code
Monthly Benefit Credited ($$$$c)
Current Entitlement Code
Date Initial Entitlement (MMCCYY)
Beneficiary’s Own Account Number
Race of Primary (W,B,O,U)

Position
1-9
10-11
12-16
17-21
22
23
24-29
30
31-32
33-34
35-42
43-48
49
50-55
56
57-62
63
64-68
69
70-75
76-84
85

219

5.3. MBR-Based Extracts

SOP
DODP
TOC
—
DSD
ZIP
LANG
MIL
SEWC
OFC
SISC
SDS
PRY
DPM
CDR
ADC
IVR
DIG
OC
—
SEX
DOC
LOD
DOF
DOS
TOP
CC
GS
YIPS
TWPSD
TWPESM
TWPDD
TWPC
PWASD
PWAED
CWSD
DOED
MRED
MRD
CDIO
CDIE
RDI
IDR

220

Description
Sex of Primary
Date of Death of Primary (MMCCYY)
Type of Claim
Blank
Disability Adjudication Date (MMCCYY)
Postal ZIP Code
Language Code
Military Service Code
State Exchange Welfare Code (first 2 digits)
Offset Code
Security Income Status Code
SGA Disability Suspension Date (MMCCYY)
Pending Appeals Review
Permanent Disability Code
Cessation of Disability Reason
Applicant Disability Cessation Date (MMCCYY)
Indication of Vocational Rehabilitation
Diagnosis Code
Office Code
Blank
Sex of Beneficiary
District Office
Level of Denial
Date of Filing (MMCCYY)
Date of Selection (MMCCYY)
Type of Payee
Custody Code
Guardian Status
Year Initial Payee Select (CCYY)
Trial Work Period Start Date (MMCCYY)
Trial Work Period Elapsed Service Months
Trial Work Period Diary Date (MMCCYY)
Trial Work Period Code
Prior Work Activity Start Date (MMCCYY)
Prior Work Activity Ending Date (MMCCYY)
Current Work Start Date (MMCCYY)
Date Entitled to Disability (MMCCYY)
Medical Reexam Diary Date (MMCCYY)
Medical Diary Reason (MMCCYY)
Continuing Disability Review Originating Date
(MMCCYY)
CDR Ending Date (MMCCYY)
Reason for Disability Review
Results of Disability Review or Mailer

Position
86
87-92
93
94
95-100
101-105
106
107
108-109
110
111
112-117
118
119
120
121-126
127
128-131
132
133
134
135-137
138
139-144
145-150
151
152
153
154-157
158-163
164
165-170
171
172-177
178-183
184-189
190-195
196-201
202
203-208
209-214
215
216

5.3. MBR-Based Extracts

DDT
SDIG
RBC
APS
WRC
MMI
DICM
DFCM
CMFC

Description
Disability Diary Type
Secondary Diagnosis Type
Regulation Basis Code
Appeals Decision Date (MMCCYY)
Mailer Fiscal Year Indicator
Mailing Method Indicator
Date of Initial Mailer (MMCCYY)
Date of Follow up Mailer (MMCCYY)
Follow up Mailer Code
Fields with century added and new fields added

Position
217
218-221
222-224
225-230
231
232
233-238
239-244
245

221

5.3. MBR-Based Extracts

5.3.8. Workers Compensation Offset File (WCOFF)
This file contains records for 100 percent of all SSNs who receive Workers
Compensation. It is prepared quarterly by ORES and is used primarily by OD.
The selection criteria are:
•
•
•

AGEC < 66 and TAC (1-bit) = 1; and
OFC = G, N, W, or D; and
If the above criteria are satisfied and LAF = T, U, or X7, then DOCA is in
current year.

File Characteristics
•
•

Record length = 145
Blocksize = 32625

Output Record Format:

CAN
BIC
LAF
CIS1
OFC
OED
OTD
OFA
ACE
OC
SASP
SCC
ZIP
OFT
DOB
DOEC
DOCA
DOST
PIA
MBC
FMAX
BLIC
BLED
BLES

222

Description
Claim Account Number
Beneficiary Identification Code
Ledger Account File
Computational Insured Status Code
(2-Bit is 1 or 0)
Offset Code
Offset Entitlement Date (MMCCYY)
Offset Termination Date (MMCCYY)
Offset Amount ($$$$c)
Average Earnings ($$$$$)
Payment Service Center Code
State Abbreviation for State Payment
State/County Code
ZIP Code
Offset Type Code
Date of Birth (MMCCYY)
Date of Current Entitlement (MMCCYY)
Date of Credit Action (MMCCYY)
Date of Suspension/Termination (MMCCYY)
Primary Insurance Amount ($$$$c)
Monthly Benefit Credited ($$$$c)
Family Maximum ($$$$c)
Black Lung Identification Code
Black Lung Entitlement Date (MMCCYY)
Black Lung Entitlement Status

Position
1-9
10-11
12-13
14
15
16-21
22-27
28-32
33-37
38
39-40
41-45
46-50
51-52
53-58
59-64
65-70
71-76
77-81
82-86
87-91
92-93
94-99
100-102

5.3. MBR-Based Extracts

BLIP
TOC
BPD
DDO
SISC
HENC
SENC
TPB
TWCB
CWCO
CWCD
DIG
AGE

Description
Black Lung Individual Payment
Type of Claim
Benefit Paid Designation Indicator
Date of Disability Onset (MMCCYY
Security Income Status Code
Health Insurance Entitlement Code
Supplemental Medical Insurance Entitlement Code
Total Periodic Benefits ($$$$c)
Total Workmen’s Comp. Benefits ($$$$c)
Current Workmen’s Comp. Offset ($$$$c)
Current Workmen’s Comp. Date ($$$$c)
Diagnosis Code
Age

Position
103-106
107
108
109-114
115
116
117
118-122
123-127
128-132
133-138
139-142
143-145

223

5.3. MBR-Based Extracts

5.3.9. Social Security Disability Beneficiaries File (DBF)
This file is a 100 percent sample of DI recipients. It is produced semi-annually
for use within ORES to answer ad hoc questions about DI that come into SSA.
The selection criteria are:
•
•
•

No advanced filers (PSC 8-bit=0); and
LAF = C, D, S, U, or E; and
One of the following:
• TOB = A and TOC=5 or 6;
• TOB = C and TOC=3, 4 or 7;
• TOB = W.

File Characteristics
•
•

Record length = 80
Blocksize = 32720

Record Format

CAN
DOC
SCC
ZIP
BIC
LAF
DOB
DOEC
SEX
SROP
MBC
TOC
DIG
SIFT
SISC
HENC
SENC
TOP
CC
PIA
NDIB
NDOED
SDIG

224

Description
Claim Account Number
District Office Code
State County Code
Postal ZIP Code
Beneficiary Identification Code
Ledger Account File
Date of Birth (MMDDCCYY)
Date of Current Entitlement (MMCCYY)
Sex of Beneficiary
Sex and Race of Primary
Monthly Benefit Credited ($$$$c)
Type of Claim
Diagnostic Code
Security Income File Type
Security Income Status Code
Hospital Insurance Entitlement Code
Medical Insurance Entitlement Code
Type of Payee
Custody Code
Primary Insurance Amount ($$$$c)
Number of Disability Data Fields
Number of Disability Entitlements
Secondary Diagnosis Code

Position
1-9
10-12
13-17
18-22
23-24
25-26
27-34
35-40
41
42
43-47
48
49-52
53
54
55
56
57
58
59-63
64-65
66
67-70

5.3. MBR-Based Extracts

BOAN
DAA

Description
Beneficiaries Own Account Number
Drug Addiction/Alcoholism Code

Position
71-79
80

225

5.3. MBR-Based Extracts

5.3.10. One Percent OACT CAN File (CAN)
This is a one percent extract of the MBR containing approximately 50 variables.
It is used primarily by OACT to prepare cost estimates of legislative proposals. It
is also used by ORES to answer ad hoc questions. The selection criteria are:
•
•

One percent random sample based on serial digit patterns of the CAN;
and
No advanced filers (PSC 8-bit=0) or PIC=G.

File Characteristics
•
•

Record length = 181
Blocksize = 32580

Record Format

CAN
PIA
PIFC
SC
FMAX
TOM
HAS
BIC
LAF
DOB
DOEI
DOEC
DOST
SEOB
TOC
SROP
BRF
DODP
SISC
OFC
OFT
OTD
ELY
DDO
RRC

226

Description
Claim Account Number
Primary Insurance Amount ($$$$c) (Governing
PIA)
Primary Insurance Factor Code
State Code
Family Maximum ($$$$c)
Type of Maximum
Historical SMI Amount ($$$$c)
Beneficiary Identification Code
Ledger Account File
Date of Birth (MMDDCCYY)
Date Initial Entitlement (MMCCYY)
Date of Current Entitlement (MMCCYY)
Date of Suspense or Termination (MMCCYY)
Sex of Beneficiary (M, F, b)
Type of Claim
Sex and Race of Primary
Beneficiary Reduction Factor
Date of Death of Primary (MMCCYY)
Security Income Status Code
Offset Code
Offset Type Code
Offset Termination Date (CCYY)
Eligibility Year (CCYY)
Date of Disability Onset (MMCCYY)
Railroad Code

Position
1-9
10-14
15
16-17
18-22
23
24-27
28-29
30-31
32-39
40-45
46-51
52-57
58
59
60
61-63
64-69
70
71
72-73
74-77
78-81
82-87
88

5.3. MBR-Based Extracts

OTBIC
OTDOE
OTPIA
LEMBA
SAMBA
LFMBA
DESC
MBA
IME
LESC
HENC
RHC
HOC
SOC
BOAN
BPC
CRIM-C
LSSC
DOBP
OTAN
DAA
DOES
PCI
PCCR
SMI
RFST
DOED

Description
Other Beneficiary Identification Code
Other Date of Entitlement (MMCCYY
Other Primary Insurance Amount ($$$$c)
Larger Excess Monthly Benefit Amount ($$$$c)
Smaller Actuarial Reduced MBA ($$$$c)
Larger Full Monthly Benefit Amount ($$$$c)
Dual Entitlement Status Code
Monthly Benefit Amount ($$$$c)
Indexed Monthly Earnings ($$$$)
Lump Sum Entitlement Code
Health Insurance Entitlement Code
Rounding History Code
Health Insurance Option Code
Supplemental Medical Insurance Option Code
Beneficiary’s Own Account Number
Benefit Payment Code
Cumulative Retirement Increment Months
Lump Sum Status Code
Date of Birth of Primary (MMCCYY)
Other account number
Drug and Alcohol Addition
Date of entitlement to SMI, (MMCCYY)
Payment Cycle Indicator
Payment Cycle Change Indicator
Premium Amount Collectable ($$$$c)
Reason for Suspense or Termination
(first three positions only)
Date of entitlement to disability (MMCCYY)

Position
89-90
91-96
87-101
102-106
107-111
112-116
117
118-122
123-126
127
128
129
130
131
132-140
141
142-143
144
145-150
151-159
160
161-166
167
168
169-172
173-175
176-181

227

5.3. MBR-Based Extracts

5.3.11. One Percent OACT BOAN/OTAN/XRAN File (BOAN)
This is a one percent extract of the MBR that is very similar to the MBR 1% file.
It is used primarily by OACT for developing actuarial estimates. The selection
criteria are:
•
•

One percent random sample based on serial digit patterns of the
BOAN, OTAN or XRAN; and
No advanced filers (PSC 8-bit=0).

File Characteristics
•
•

Record length = 193
Blocksize = 32617

Output Record Format
Same as One Percent OACT CAN file (Subsection 5.3.10, page 226), but with
three additional fields:
Description
Same as One Percent OACT CAN file
XTRC
XRAN
XBIC

228

Position
1-181
182
183-191
192-193

5.3. MBR-Based Extracts

5.3.12. OACT Totalization File (TOTL)
This is an extract from the MBR of all individuals in current pay who have lived
in two or more countries. This file is used primarily for issues on benefit payment
to foreign resident aliens. The selection criteria are:
•

•

All current, deferred, and conditional payment status beneficiaries, and
Railroad Retirement beneficiaries (LAF=C, D, E, S) or those whose
date of termination (DOST) is greater than 1997 (year before
extraction); and
One of the following:
• SC of either SCC or BSCC = 54-63; or
• TSC not blank; or
• NATWH>0.

File Characteristics
•
•

Record length = 148
Blocksize = 32708

Record Format

CAN
SROP
OC
DOBP
TSC
TCC
DQC
IQC
TDM
PIFC1
PIA1
PIFC2
PIA2
SCC
CAD
BIC
LAF
DOB
DOEI
DOEC

Description
Claim Account Number
Sex and Race of Primary
Office Code
Date of Birth of Primary (MMCCYY)
Totalization Status Code
Totalization Country Code
Domestic QCs
International QCs
Totalization Divisor Months (numeric)
Primary Insurance Factor Code One (Last)
Primary Insurance Amount ($$$$c) One (Last)
Primary Insurance Factor Code Two (Next to last)
Primary Insurance Amount ($$$$c) Two(Next to
last)
State/County Code
Change of address date (MMCCYY)
Beneficiary Identification Code
Ledger Account File
Date of Birth (MMDDCCYY)
Date of Initial Entitlement (MMCCYY)
Date of Current Entitlement (MMCCYY)

Position
1-9
10
11
12-17
18-19
20
21-23
24-26
27-29
30
31-35
36
37-41
42-46
47-52
53-54
55-56
57-64
65-70
71-76

229

5.3. MBR-Based Extracts

DOF
DOST
DOCA
SEX
TOC
NATWH
BOAN
BSCC
DESC
ASD
ASTD
AWSC
AMWA
AOWS
AEC
ACOC
ATR
COR
MBC

230

Description
Date of Filing (MMCCYY)
Date of Suspension/Termination (MMCCYY)
Date of Credit Action (MMCCYY)
Sex of Beneficiary (M, F, U)
Type of Claim
Number of Alien Tax Withholding Fields
Beneficiary’s Own Account Number
Beneficiary’s State/County Code
Dual Entitlement Status Code
Alien Start Date (MMCCYY)
Alien Stop Date (MMCCYY)
Alien Withholding Status Code
Alien Monthly Withholding Amount ($$$$c)
Alien Ongoing Withholding Status
Alien Exemption Code
Alien Country of Citizenship
Alien Tax Withholding Rate
Country of Residence
Monthly Benefit Credited ($$$$c)

Position
77-82
83-88
89-94
95
96
97-98
99-107
108-112
113
114-119
120-125
126
127-131
132
133
134-136
137-140
141-143
144-148

5.3. MBR-Based Extracts

5.3.13. OACT Windfall Elimination Provision File (WIND)
This file is a 100 percent extract of all individuals who are eligible for both
federal government pensions and Social Security Retirement benefits. OACT
uses this file to examine the policy for prorating SSA benefits in these situations.
The selection criteria are:
•
•

LAF=C, D, E, S or AD; and
PIFC (of governing PIA)=5, V or NANND>0 or OFC=G.

File Characteristics
•
•

Record length = 128
Blocksize = 32640

Record Format

CAN
PIA
PIFC
SC
FMAX
BIC
LAF
DOB
DOEC
SEOB
BRF
ELY
YOC
OTBIC
OTDOE
OTPIA
LEMBA
SAMBA
DESC
TOC
MBA
BOAN
OFC
OFA
OED
OTD

Description
Claims account number
Governing primary insurance amount
Primary insurance factor code
State code
Family maximum
Beneficiary identification code
Ledger account file
Date of birth (MMDDYYY)
Date of current entitlement
Sex of beneficiary
Beneficiary reduction factor
Eligibility year
Years of coverage
Other beneficiary identification code
Other date of entitlement
Other primary insurance amount
Larger excess monthly benefit amount
Smaller actuarially reduced MBA
Dual entitlement status code
Type of claim
Monthly benefit amount
Beneficiary’s own account number
Offset code
Offset amount
Offset effective date
Offset termination date

Position
1-9
10-14
15
16-17
18-22
23-24
25-26
27-33
34-37
38
39-41
42-43
44-45
46-47
48-51
52-56
57-61
62-66
67
68
69-73
74-82
83
84-88
89-92
93-96

231

5.3. MBR-Based Extracts

DOBP
ASCD
AELD
AEFD
APA
AMOW
AMNC
NANND
IME
SASP

232

Description
Date of birth of the primary (MMYYY)
Annuity source code
Annuity eligibility date
Annuity effective date
Annuity pension amount
Annuity total months of work
Annuity months of non-coverage
Number of annuity fields
Indexed monthly earnings
State abbreviation for state payment

Position
97-101
102-103
104-107
108-111
112-115
116-118
119-121
122
123-126
127-128

5.3. MBR-Based Extracts

5.3.14. ZIP Extract for S.G. (ZIP)
This is a 100 percent sample containing approximately 48 million records with a
limited number of variables. The small record size makes this a convenient file to
work in situations where a 100 percent sample is necessary. SSA decided in the
first half of 2000 to discontinue this extract. It used to be extracted quarterly.
The selection criteria are:
•
•

LAF=C, D, E, S or U; and
No advanced filers (PSC 8-bit=0).

File Characteristics
•
•

Record length = 57
Blocksize = 27987

Output Record Format

ZIP
SCC
LAFS
TOP
SAC1
TOC
MBC
SEX
SROP
AGE
DOC
DDCO
ZIPADD
GSCC
CAN
BIC
BOAN

Description
Post Office ZIP Code
State and County Code
Ledger Account File, Status
Type of Payee
Special Action Code 1 (8-bit, 0, 1)
Type of Claim
Monthly Benefit Credited ($$$$c)
Sex of Beneficiary (M, F, b)
Race of Primary (W, B, O, U)
Age as of extraction month
District Office Code
Direct Deposit Code
ZIP Code Add On
Generated State/County Code
Claim Account number
Beneficiary Identification Code
Beneficiary Own Account Number

Position
1-5
6-10
11
12
13
14
15-19
20
21
22-24
25-27
28
29-32
33-37
38-46
47-48
49-57

233

5.3. MBR-Based Extracts

5.3.15. Administrative Disallowance/Denial Extract (DDD)
All month codes should be represented by the standard one-character month code
(A-L).

RIC
CN
BIC
TOC
LOD
OLOD
ATC
AJDC
SEX
RACE
DOB
DOA
DOF
DRD
LSI
OC
RDD
ORDD
PDOC
PSCC
UPDATE-SW
DDO
ODDO
DOBP
DODP
BDC
OBDC
LAF
OLAF
PZIP
DLM
QCR
QCE
SOP
PIC
LSFD
LSDC
PLAP

234

Description
Record Identification Code 1
Claim Number
Beneficiary Identification Code 2
Type Of Claim 3
Level Of Denial 12, 13
Old LOD 11, 14
Action Type Code
Action Job/Date Code
Sex Of Beneficiary 4, 13
Race Of Primary 5
Date Of Birth Of Beneficiary (CCYYMDD)13
Date Of Action (CCYYM) 6
Date Of Filing (CCYYM) 13
Debit Processing Date (CCYYM) 13
Lump Sum Indication 7
Office Code
Reason For Disallowance and Denial
Old RDD 13, 14
Payment District Office Code
Payment State and County Code
Update Switch 8
Date Of Disability Onset (CCYYM) 12, 13
Old DDO (CCYYM)11, 13
Date Of Birth of Primary (CCYYMDD)
Date Of Death of Primary (CCYYM)
Basis for Denial Code 12, 13
Old BDC 11, 13
Ledger Account File 9
Old LAF 13,14
Payment Postal ZIP or consular Code
Date 20/40 Last Met (CCYYM) 13
Quarters of Coverage Required
Quarters of Coverage Earned
Sex Of Primary 10
Payment Identification Code
Lump-Sum Filing Date (CCYYM)
Lump-Sum Disallowance Code
Payment Last Action Processed

Position
1
2-10
11-13
14
15
16
17
18-20
21
22
23-29
30-34
35-39
40-44
45
46
47-49
50-52
53-55
56-60
61
62-66
67-71
72-78
79-83
84-85
86-87
88-89
90-91
92-96
97-101
102-103
104-105
106
107-109
110-114
115-117
118

5.3. MBR-Based Extracts

DOEC
COD
NDIB
ONDIB
CLSDIS
OCLSDIS
SSC
SSSC

Description
Date Of Entitlement Current (CCYYM) 13
Current (CMA) Operating Date (DD)
Number of Disability Data Fields 13
Old NDIB 13, 14
LS Claimant Disallowed
Old CLSDIS (from prior MBR)
Search Sort Code
Subsearch Sort Code

Position
119-123
124-125
126
127
128
129
130
131

Footnotes
1

RIC
Code
J
K

Description
Disallowance
Denial

2

BIC
Three digit BIC
For lump-sum disallowance, the BIC is blank.

3

TOC
For lump-sum disallowance, the TOC is blank.

4

Sex of Beneficiary
This item is not required for minor and/or student child claims.
Code Description
M
male
F
female
U
unknown

5

Race
Code Description
W
white
B
black
O(alpha) other race
U
race unknown

6

DOA
Generate the date of operation in (and for) which the record is being created. (Run month.)

7

LSI
Code Description
L
Lump-sum
Blank Not a lump-sum

8

UPDATE-SW
Code Description
1
Cannot meet update blank can meet update

9

LAF
For all actions except lump-sum actions. This data element should contain the LAF code
resulting from the action being recorded.

235

5.3. MBR-Based Extracts

10

11

SOP
Code
M
F
U

Description
male
female
unknown

ODDO, OLOD, OBDC
Extract from last disability data field on old MBR.

12

DDO, LOD, BDC
Extract from last disability data field on new MBR.

13

Not available for lump-sum disallowances.

14

ORDD, OLAF, ONDIB
Extract from fixed beneficiary data on old MBR.

236

5.3. MBR-Based Extracts

5.3.16. OACT AERO File Extract (AERO)
The selection criteria are:
•
•

One percent sample based on serial digit patterns of the CAN; and
One of the following:
• PIED = ‘0197’ and TOM O/T ‘D’ and RFCP = (blank, 1, 2, 3, 5, 7)
• PIED = ‘1296’ and TOM O/T ‘ D’
• EFD = ‘0197’ and RFD O/T ‘T’
• EFD = ‘1296’ and RFD O/T ‘T’
• TOC O/T (5-7, R)

File Characteristics
•
•

Record length = 63
Blocksize = 32760

Record Format

CAN
BIC
DOB
SEOB
TOC
RFCP
PIA
PIFC
IME
PIA
PIFC
IME
MBA
RFD
MBA
RFD
DOPB
DESC

Description
Claims Account Number
Beneficiary Identification Code
Date of Birth (MMCCYY)
Sex of Beneficiary
Type of Claim
Reason of Change in PIA (01/97)
Primary Insurance Amount ($$$$c)(01/97)
Primary Insurance Factor Code (01/97)
Indexed Monthly Earnings ($$$$) (01/97)
Primary Insurance Amount ($$$$c) (12/96)
Primary Insurance Factor Code (12/96)
Indexed Monthly Earnings ($$$$)(12/96)
Monthly Benefit Amount ($$$$c)(01/97)
Reason for Deduction (01/97)
Monthly Benefit Amount ($$$$c)(12/96)
Reason for Deduction (12/96)
Date of Birth of Primary (MMDDCCYY)
Dual Entitlement Status Code

Position
1-9
10-11
12-19
20
21
22
23-27
28
29-32
33-37
38
39-42
43-47
48
49-53
54
55-62
63

237

5.3. MBR-Based Extracts

5.3.17. Widow’s Indexing File Extract (WIDOW)
The selection criteria are:
•
•
•

First position of BIC is “D” or “W” or “A”; and
PBP is not blank in at least one of the four most recent PIA history subrecords
or BPP not blank recent PIA history subrecords or BPP not blank; and
PSC (8-bit)=0: no advance filing

File Characteristics
•
•

Record length = 196
Block size = 31,948

Record Format
Description
CAN
Claim account number
BIC
Beneficiary Identification Code
DOB
Date of Birth (MMDDCCYY)
DOEC
Date of Current Entitlement (MMCCYY)
DOBP
Date of Birth of Primary (MMCCYY)
DODP
Date of Death of Primary (MMCCYY)
MBA
Monthly Benefit Amount ($$$$c)
LFMBA
Larger Full Monthly Benefit Amount ($$$$c)
SAMBA
Smaller Actuarial MBA ($$$$c)
LEMBA
Larger Excess MBA ($$$$c)
DESC
Dual Entitlement Status Code
First PIA History Subrecord:
PIED
PIA Effective Date (MMCCYY)
PIFC
PIA Factor Code
PIA
Primary Insurance Amount ($$$$c)
AIME
Average Index Monthly Earnings ($$$$)
ELY
Eligibility Year (CCYY)
PBP
PIA Benefits Points
RFCP
Reason for Change in PIA Amount
PIFC2
PIA Factor Code 2
Second PIA History Subrecord:
PIED
PIA Effective Date (MMCCYY)
PIFC
PIA Factor Code
PIA
Primary Insurance Amount ($$$$c)
AIME
Average Index Monthly Earnings ($$$$)
ELY
Eligibility Year (CCYY)
PBP
PIA Benefits Points

238

Position
1-9
10-11
12-19
20-25
26-33
34-39
40-44
45-49
50-54
55-59
60
61-66
67
68-72
73-76
77-80
81
82
834
84-89
90
91-95
96-99
100-103
104

5.3. MBR-Based Extracts

Description
RFCP
Reason for Change in PIA Amount
PIFC2
PIA Factor Code 2
Third PIA History Subrecord:
PIED
PIA Effective Date (MMCCYY)
PIFC
PIA Factor Code
PIA
Primary Insurance Amount ($$$$c)
AIME
Average Index Monthly Earnings ($$$$)
ELY
Eligibility Year (CCYY)
PBP
PIA Benefits Points
RFCP
Reason for Change in PIA Amount
PIFC2
PIA Factor Code 2
Fourth PIA History Subrecord:
PIED
PIA Effective Date (MMCCYY)
PIFC
PIA Factor Code
PIA
Primary Insurance Amount ($$$$c)
AIME
Average Index Monthly Earnings ($$$$)
ELY
Eligibility Year (CCYY)
PBP
PIA Benefits Points
RFCP
Reason for Change in PIA Amount
PIFC2
PIA Factor Code 2

Position
105
106

LAF
DOEI
DOED
DDO
DDBC
DOST
OTAN
OTBIC
BPP

153-154
155-160
161-166
167-172
173-178
179-184
185-193
194-195
196

Ledger Account File
Date of Initial Entitlement (MMCCYY)
Date of Entitlement to Disability (MMCCYY)
Date of Disability Onset (MMCCYY)
Date of Disability Benefits Cessation (MMCCYY)
Date of Suspension or Termination (MMCCYY)
Other Account Number
Other BIC
Benefit PIH Pointer

107-112
113
114-118
119-122
123-126
127
128
129
130-135
136
137-141
142-145
146-149
150
151
152

Note: Columns 61-152 repeat fields from the last four PIA history subrecords.

239

5.4. MBR 810/811 Record Format

5.4.

MBR 810/811 Record Format

This section is relevant for custom extracts, which researchers may request if
none of the recurring extracts contain the desired information. Custom extracts
result from a finder process, which generates a large and predefined set of data
elements for a specified list of SSNs. The record format of those output files is
the so-called 810 or 811 format.
For technical reasons related to the finders process, ORES analysts distinguish
810 and 811 formats, but they are identical. There are two versions of the
810/811 format. The first format, documented immediately following this
paragraph, does not contain beneficiary telephone number or mailing address
information. The second format contains everything of the first format, plus
additional fields with (very highly confidential) information on beneficiaries’
telephone number and mailing address. The additional fields are described
following the table below.

CAN
JCN
SSC
ORIG.-SSN
ADD-KEY
INT-NUM
PCOC

TAC
SP
RP
RCC
ERC
RRC
LUM
CIS1
CIS2
MIL
DOBP
DODP
LSPA
FIP

240

Description
Finder Data
Claim Number
Job Control Number
Search Sort Code
Recirculated Account Number
Address Request Key
Internal Number
User Data
Office Code
Blank
Fixed Account Data
Type of Award Code
Sex of Primary
Race of Primary
Recomputation Code
Earnings Recomputation Code
Railroad Code
Last Update Month
Computation & Ins Status Code 1
Computation & Ins Status Code 2
Military Service Code
Vital Statistics Of Primary
Date of Birth of Primary(MMDDCCYY)
Date of Death of Primary (MMCCYY)
Lump Sum Paid Amount ($$$cc)
First Initial of Primary

Position
1-9
10-12
13
14-22
23-24
25-29
30-80
81
82
83
84
85
86
87-90
91
92-93
94
95
96
97-104
105-110
111-115
116

5.4. MBR 810/811 Record Format

MIP
LNP

PIED
PIFC
PIA
RFCP
FMAX
TOM
IME
ELY

PIC
PNOB
MPA
PSC
DOC
SCC
ZIP
CAD
RTN
CKDC
DDCO
DAN
BDCD
LSSC
LSFD
LSAP
LSDC
BIC
LAF
DOB
BGN
BMI
BLN
DOEI
DOEC

Description
Middle Initial of Primary
Last Name of Primary
Primary Insurance History
(data occur 30 times with 27 characters in each
occurrence)
Primary Insurance Effective Date (MMCCYY)
Primary Insurance Factor Code
Primary Insurance Amount ($$$$c)
Reason for Change in PIA
Family Maximum ($$$$c)
Type of Maximum
Avg. Indexed Monthly Earnings ($$$$)
Eligibility Year (ccyy)
Primary Insurance History Fields 2-30
Fixed Payment Data
Payment Identification Code
Number of Beneficiaries in Payment
Monthly Payment Amount ($$$$c)
Payment Status Code
District Office Code
State and County Code
ZIP Code
Blank
Change of Address Date (MMDDCCYY)
Bank Information Data
Routing and Transit Number
Check Digit Code
Direct Deposit Code
Depositor’s Account Number
Bank Data Change Date (MMDDCCYY)
Lump Sum Payment Data
Lump Sum Status Code
Lump Sum Filing Date (MMCCYY)
Lump Sum Amount Paid ($$$$c)
Lump Sum Disallowance Code
Fixed Benefit Data
Beneficiary Identification Code
Ledger Account File
Date of Birth (MMDDCCYY)
Beneficiary Given Name
Beneficiary Middle Initial
Beneficiary Last Name
Date of Initial Entitlement (MMCCYY)
Date of Current Entitlement (MMCCYY)

Position
117
118-129

130-135
136
137-141
142
143-147
148
149-152
153-156
157-939
940-941
942-943
944-948
949
950-952
953-957
958-962
963-966
967-974
975-982
983
984
985-1001
1002-1009
1010
1011-1016
1017-1021
1022-1024
1025-1026
1027-1028
1029-1036
1037-1046
1047
1048-1059
1060-1065
1066-1071

241

5.4. MBR 810/811 Record Format

Description
Current Entitlement Code
Date of Filing (MMCCYY)
Benefit Payment Code
Debit Processing Date (MMDDCCYY)
Date of Suspension/Termination (MMCCYY)
Date of Credit Action (MMCCYY)
Beneficiary Sex
Actuarial Reduction Factor Code
Relationship Code
Special Action Code
Monthly Benefit Payment ($$$$c)
Type of Claim
Reason for Disallowance/Denial
Date of HI-Conts. Period (MMCCYY)

CEC
DOF
BPC
DRD
DOST
DOCA
SEX
ARFC
RELATC
SAC1
MBP
TOC
RDD
HI-CONTSPRD
SMI-CONTS- Date of SMI-Conts.Period (MMCCYY)
PRD
Widows Carryover Reduction Data
PIART
Primary Ins. Amount Reduction Type
PIARD
PIA Reduction Date of Entitlement (MMCCYY)
MAR2A
Reduction Amount for Method 2A ($$$c)
WOBV
Widows/Widowers Original Benefit Amount
($$$$c)
MAR2B
Reduction Amount for Method 2B ($$$c)
Hospital Insurance Data
(HI data reflect last occurrence)
HI-START
Date of HI Enrollment Start(MMCCYY)
HI-TERM
Date of HI Termination (MMCCYY)
HI-BASIS
Hospital Ins. Basis Type
HI-TYPE
Hospital Ins. Type
HI-PERIOD Hospital Ins. Enrollment Period Type
HI-FILING
Date of HI Filing (MMCCYY)
HIHI Delayed Enrollment Reason Type
DELAYSN
HIHI Non Coverage Reason Type
NONCOVRS
N
HIHI Equitable Relief Status
EQRELIEF
HI-NONHI Non-Equitable Relief Start(MMCCYY)
EQRELST
Hospital Insurance Third Party Data
HI third party data reflect last occurrence
HITP-START HI Third Party Start Date (MMCCYY)

242

Position
1072
1073-1078
1079
1080-1087
1088-1093
1094-1099
1100
1101
1102
1103-1104
1105-1109
1110
1111-1113
1114-1119
1120-1125

1126
1127-1132
1133-1136
1137-1141
1142-1145

1146-1151
1152-1157
1158
1159
1160
1161-1166
1167
1168

1169
1170-1175

1176-1181

5.4. MBR 810/811 Record Format

Description
HI-Third Party Stop Date (MMCCYY)
Hospital Ins. Third Party Code
HI Third Party Category Type

HITP-STOP
HITP-CODE
HITPCATEGORY
HITP-BRM
HI Third Party Rate Multiplier (#.##)
Supplemental Medical Insurance
(SMI data reflect last occurrence)
SMI-START Date of SMI Enrollment Start(MMCCYY)
SMI-TERM
Date of SMI Termination (MMCCYY)
SMI-BASIS Supplemental Medical Ins. Basis Type
SMI-PERIOD SMI Enrollment Period Type
SMI-FILING Date of SMI Filing (MMCCYY)
SMISMI Delayed Enrollment Reason Type
DELAYRSN
SMI-NONSMI Non Coverage Reason Type
COVRSN
SMISMI Equitable Relief Status
EQRELIEF
SMI-NONSMI Non Equitable Relief Start Date (MMCCYY)
EQRELST
Supplemental Medical Insurance Third Party
(SMI data reflect last occurrence)
SMTPSMI Third Party Start Date(MMCCYY)
START
SMTP-STOP SMI Third Party Stop Date (MMCCYY)
SMTP-CODE SMI Third Party Identification Code
SMTPSMI Third Party Category Type
CATEGORY
SMTP-BRM SMI Third Party Rate Multiplier (#.##)
Disability Investigation Data
TWPSD
Trial Work Period Start Date (MMCCYY)
TWPESM
TWP Elapsed Service Months
TWPDD
TWP Diary Date (MMCCYY)
TWPC
TWP Code
MRED
Medical Re-examination Date (MMCCYY)
PWASD
Prior Work Activity Start Date(MMCCYY)
PWAED
Prior Activity End Date (MMCCYY)
CWSD
Current Work Start Date (MMCCYY)
CDIOD
CDI Origination Date (MMCCYY)
CDIED
CDI Ending Date (MMCCYY)
WKE
Work Events (MMCCYY)
IVR
Indication of Vocational Rehab
RDI
Reason for Disability Investigation
MDR
Medical Diary Reason

Position
1182-1187
1188-1190
1191
1192-1194

1195-1200
1201-1206
1207
1208
1209-1214
1215
1216
1217
1218-1223

1224-1229
1230-1235
1236-1238
1239
1240-1242
1243-1248
1249
1250-1255
1256
1257-1262
1263-1268
1269-1274
1275-1280
1281-1286
1287-1292
1293-1298
1299
1300
1301

243

5.4. MBR 810/811 Record Format

DPM
IDR
DIG
SDIG
DDT
DOS
TOP
CC
GS
YIPS
DRCY
CRIMC
PIARA

OED
OTD
OFC
OFA
ACE
BLAN
BL1C
RZIP
SIFT
SIED
SLAC
SISC
XIXEC
RLCN
RLSC
BOAN
BDOD
NODF

244

Description
Disability Permanent
Investigation of Disability Results
Diagnosis
Secondary Diagnosis Code
Disability Diary Type
Representative Payee Data
Date of Selection (MMCCYY)
Type of Payee
Custody Code
Guardian Status
Year Initial Payee Selected (ccyy)
Delay Retirement Credit Data
Delayed Retirement Comp Year (ccyy)
Current Cumulative Retirement Increment Months
PIA Reduction Amount ($$$$c)
Offset Data
Offset Effective Date (MMCCYY)
Offset Termination Date (MMCCYY)
Offset Code
Offset Amount ($$$$c)
Average Current Earnings ($$$$$c)
Black Lung Data
Black Lung Account Number
Black Lung Identification Code
Security Income Data
Residence ZIP Code
Blank
Security Income File Type
Security Income Entitlement Termination Date
(MMCCYY)
SSI Living Arrangement Code
Security Income Status Code
Title XIX Entitlement Code
Railroad Data
Railroad Claim Number
Railroad Status Code
Beneficiary Reference Data
Beneficiary’s Own Account No.
Date Of Death Data
Beneficiary Date of Death (MMDDCCYY)
Number Of Disability Fields
Number of Disability Fields

Position
1302
1303
1304-1307
1308-1311
1312
1313-1318
1319
1320
1321
1322-1325
1326-1329
1330-1331
1332-1336

1337-1342
1343-1348
1349
1350-1354
1355-1360
1361-1369
1370-1371
1372-1376
1377-1380
1381
1382-1387
1388
1389
1390
1391-1401
1402
1403-1411
1412-1419
1420-1421

5.4. MBR 810/811 Record Format

DLM
DDO
DAC
LOD
DOED
DDBC
DSD
HDD
SDS
ADC
APS
BDC
CDR
CSA
PRY
DAA

XRTC
XRAN
XBIC
XOC

TOD
OTAN
OTBIC
OTDOE
OTPIA
LFMBA
OTRIA
LEMBA
SFMBA
SAMBA
DESC
OTOC

Description
Disability Data (may occur up to 12 times 64
characters each occurrence)
Date 20/40 Last Met (MMCCYY)
Date of Disability Onset (MMDDCCYY)
Disability Award Code
Level of Denial Code
Date of Entitlement to DIB (MMCCYY)
Date of Disability Benefit Cessation (MMCCYY)
Disability Adjudication Date (MMCCYY)
Hearing Decision Date (MMCCYY)
Substantial Gainful Activity Disability Suspension
(MMCCYY)
Applicants Disability Cessation(MMCCYY)
Appeals (MMCCYY)
Basis for Denial Code
Cessation of Disability Reason
Current Substantial Gainful Activity
Pending Appeals Review
Drug Addiction/Alcoholism Code
Disability Fields 2 through 12
Cross Reference Data
(May occurs 9 times 13 characters each occurrence)
Cross Reference Type Code
Cross Reference Account Number
Cross Reference BIC
Cross Reference Office Code
XREF Fields 2 through 9
Dual Entitlement Data
(Occurs two times 50 characters each occurrence)
Type of Dual Entitlement
Other Account Number
Other BIC
Other Date of Entitlement (MMCCYY)
Other PIA ($$$$c)
Larger MBA Reduced for FMAX ($$$$c)
Other Retirement Insurance Amount ($$$$c)
Excess Amount Payable on Larger MBA ($$$$c)
Smaller MBA Reduced for FMAX ($$$$c)
Smaller MBA Reduced for Maximum and Age
($$$$c)
Dual Entitlement Status Code
Other Office Code
Dual Entitlement Field 2

Position

1422-1427
1428-1435
1436
1437
1438-1443
1444-1449
1450-1455
1456-1461
1462-1467
1468-1473
1474-1479
1480-1481
1482
1483
1484
1485
1486-2189

2190
2191-2199
2200-2201
2202
2203-2306

2307
2308-2316
2317-2318
2319-2324
2325-2329
2330-2334
2335-2339
2340-2344
2345-2349
2350-2354
2355
2356
2357-2406

245

5.4. MBR 810/811 Record Format

CTZNSTART
CTZN-STOP
CTZNCOUNTRY
CTZNPROOF

LWPRSTART
LWPR-STOP
LWPRPERM-TYPE
LWPRPROOF
LWPRSTATUS
NOHF

EFD
MBA
HSA
DDA1
DDA2
DDA3
RHC
RFD
WIC
BPD
MBC

YEAR
ENT-AMTPD
ENT-AMTNTPD

246

Description
Citizenship Data
(reflect last occurrence)
Citizenship Start Date (MMDDCCYY)

2407-2414

Citizenship Stop Date (MMDDCCYY)
Citizenship Country

2415-2422
2423-2424

Citizenship Proof

2425

Lawful Presence Data
(reflect last occurrence)
LWPR Start Date (MMDDCCYY)

2426-2433

LWPR Stop Date (MMDDCCYY)
LWPR Presence/Lawfully Admit Perm. Address

2434-2441
2442

LWPR-Proof

2443

LWPR-Status

2444

Number of History Fields
Number of History Fields
History Data
(May occur up to 48 times 27 characters each
occurrence)
Effective Date (MMCCYY)
Monthly Benefit Amount ($$$$c)
Historical Supplement Premium Amount ($$$c)
Dimes Deduction Amount (c)
Dimes Deduction Amount (c)
Dimes Deduction Amount (c)
Rounded History Code
Reason for Deduction
Work Indication Code
Benefit Paid Designation
Monthly Benefit Credited ($$$$c)
History Fields 2 through 48
Payment History Update Fields
(occurs 3 times 22 characters each occurrence)
PHUS Year (ccyy)
Entitlement Amount Paid ($$$$$c)
Entitlement Amount Not Paid ($$$$$c)

Position

2445-2446

2447-2452
2453-2457
2458-2461
2462
2463
2464
2465
2466
2467
2468
2469-2473
2474-3742

3743-3746
3747-3752
3753-3758

5.4. MBR 810/811 Record Format

TOT-ENTAMT

Description
Total Entitlement Amount ($$$$$c)

Position
3759-3764

Payment History Update Fields 2 and 3

3765-3808

The table above describes the first version of the MBR 810/811 record format.
The second version of the MBR 810/811 record format contains additional
information on beneficiaries’ telephone numbers and mailing addresses.
Description
Standard 810/811 record as defined above
BTC1

Beneficiary’s Telephone Code 1

BTN
FLOA
LLOA

Beneficiary’s Telephone Number
First Line of Address
Last Line of Address
PNA Line 1
PNA Line 2
PNA Line 3
PNA Line 4
PNA Line 5
PNA Line 6
Filler

Position
1-3808
3809
3810-3822
3823
3824
3825-3846
3847-3868
3869-3890
3891-3912
3913-3934
3935-3956
3957-3960

247

6. Supplemental Security Record (SSR) File

6.

Supplemental Security Record (SSR) File

6.1.

The SSR Master File

6.1.1. Source of Data and File Structure
The SSR master file maintains information on all persons who have ever applied
for Title XVI Supplemental Security Income (SSI) and persons who, prior to the
implementation of the federal SSI program in 1974, received state benefits and
were converted to the SSI program. Title XVI is a needs-based program that
provides cash assistance to the elderly, the blind, and the disabled.
The file contains more than 43 million records that represent units under a Housed
Under Number (HUN)—the SSN of the first eligible person in the unit. One
record may cover up to three persons, so that the 43 million records cover over 65
million persons who are, or who have been, eligible for SSI benefits or who are
ineligible spouses or parents of a beneficiary and living in the same household.
Conversely, one person may appear on multiple records. For example, if a couple
splits up and both the husband and wife receive benefits, the couple’s record is
terminated and two new records are established. Each person on the record can
be identified by his/her own SSN held in the Person Account Number (PAN) data
element.
A HUN unit may contain information on the following combinations of people,
corresponding to the types of household composition that may appear on an SSR
record:
• Individual;
• Individual and eligible spouse;
• Individual and ineligible spouse;
• Child;
• Child and one parent;
• Child and two parents.
SSI data are collected in SSA field offices using the Modernized Social Security
Income Claims System (MSSICS). MSSICS maintains a database of information
with more detail than the SSR record. In addition to collecting information about
those who apply for SSI, as well as information about the parents if the claimant
is a minor (under age 18), MSSICS collects information on people who are
ineligible to collect benefits but who are part of a family in which someone does
collect SSI (e.g., ineligible spouses, children, others). Information on the value of
resources is kept on MSSICS to determine eligibility. Once eligibility is
determined, the appropriate resource codes are set on the SSR.

249

6.1. The SSR Master File

The 831 Disability file maintains the results of disability determinations. An
application for SSI disability benefits often results in an 831 record. Some of the
SSR record information is passed to the 831 record and, after the adjudication is
complete, certain 831 data elements are copied to the SSR record. Data elements
that are common to the 831 and the SSR include PDX (DIBDIG) and SDX
(DIBDIG2). Other SSR fields are derived from 831 information. These include
DENCDE, DENIAL-JD, PSTAT, DISPAYCDE, and all the payment-related
fields.
The SSR master file is stored as a direct-access database with a compressed
hierarchical record structure. Every two years, the SSR is subject to a review at
which time the record may be reformatted. The file is indexed by HUN, the
primary identifier for each record or account. PAN identifies each person on the
account and is often used as a secondary index. The HUN is the PAN of the first
person on the record.
An SSN can be on more than one record. This happens for a number of reasons,
which are explained below.
• An ineligible person (who was living with an eligible spouse or child)
subsequently files for benefits. The old record is terminated and a new record
is added. This occurs because the original record cannot be converted to
reflect the new information. The resolution of the new application (approved
or denied) has no effect on this process.
• An individual marries and a new record is created that has both persons
(individual and spouse).
• A parent of an eligible child joins the child’s household and a new record is
created.
• A record has certain space limits. If these limits are exhausted, a new record
will be required.
Each HUN record is divided into a series of groups of data elements containing
information about one to three persons. Person 1 is the first eligible person,
Persons 2 is an ineligible spouse or ineligible father of Person 1, and Person 3 is
an eligible spouse or ineligible mother of Person 1. Case data are at the
household level whereas person data are specific to persons 1, 2, or 3. There will
always be case data on an SSR record and there will always be Person 1 person
data. If Person 1 is married to an eligible person, there will be data present for
Person 1 and Person 3. PAYHIST data may be present many times for each
beneficiary. Hence, data groups exist on the record once, once per person, or
once per monthly payment. The data groups from which data elements in this
user’s manual were drawn are:
Case data groups:
CASE
HUN and type of household
CASE-PL
Appeals information
CASE-COMPSTAT Current program category

250

6.1. The SSR Master File

Person data groups:
INDIV-HDR

Beneficiary ID (PAN), demographics (SEX,
RACE), program category (MFT), and
earnings and resources

Variable person data groups:
VDG1-APPL
Application data (alien data, application
date, decision date, and denial codes)
VDG1-DIB
Disability data
VDG1-DIRDEP
Direct deposit code
VDG2-CURPAY
Mailing address—accurate for those in
current pay
VDG3-IEARN
Earned income data
VDG3-IUNEARN
Unearned income data
VDG5-REPPAY
Representative payee type and code
VDG7-APPLADDR: Residence address data
VDG9-CNTS
Number of payments
VDG9-PAYHIST
Payment amounts and related codes
VDG9-COMPHIST-CMNTH Monthly amount due and paid for
federal and federally-administered state SSI
and fields that affect the amounts
This SSR data dictionary labels each data element as belonging to one data group.
For example, the data element TOA (Type of Action) belongs to the CASE data
group that includes record-level data elements. INDIV-HDR data group elements
pertain to an individual person and include a person’s SSN (PAN), fields that
explain the basis of the person’s inclusion on the record (Master File Type, MFT),
and demographic information (sex, date of birth). The VDG3 data group includes
information on earned income (IEAMT) and unearned income (IUEAMT) of
beneficiaries.
Certain groups of data elements are not found on all records—they are present
only on records that involve special situations. These “variable” groups have
names that begin with VDG (for Variable Data Group) and may be present once
for each person on the record. VDG1 refers to the primary person; VDG2 refers
to an ineligible spouse or father of a child recipient; and VDG3 refers to an
eligible spouse or mother of a child recipient. In this document, such data
elements are labeled as “repeating” fields to indicate that they may occur multiple
times. Further, within some VDG groups, some data elements repeat, or occur
multiple times. For example, the data group VDG9 contains COMP-HIST
(Computation History) and PAY-HIST (Payment History) subgroups of data
elements. These special subgroups of variables are repeated for each month of
benefits and show the history of one’s benefits. Extracts files are usually fixedlength records with predefined space for each data element. Extracts taken from
the SSR contain blanks for VDG data elements that are not present.

251

6.1. The SSR Master File

6.1.2. Crosswalk of Research Subject and Data Elements
Below are several research subjects and some key SSR data elements that are of
interest to each topic. Page numbers are given for each. The list includes the
page number in the data dictionary and is intended for initial researcher guidance
only; it is neither an exhaustive list of research topics nor an exhaustive list of
SSR data elements that relate to these topics.
Appeals
PL-CDE Appeals Code...................................................................................... 344
PL-APPEAL-JD Appeals Date ......................................................................... 343
Awards
FIRST-PAY-DATE First Pay Date................................................................... 308
Computational Data/SSI Eligibility Status
EINCM Chargeable Earned Income Amount .................................................. 299
UINCM Chargeable Unearned Income Amount .............................................. 383
FEDAMT-CUR Federal Computational Amount for the current month.......... 304
FEDAMTFederal Computational Amount for the following month.................. 304
LIVF-1 Federal Living Arrangement for the current month ........................... 329
LIVF
Federal Living Arrangement for the following month ....................... 329
PSTAT-CUR Payment Status for the current month ........................................ 346
PSTAT Payment Status for the following month ............................................ 346
SUPAMT-CUR State Computational Amount for the current month .............. 379
SUPAMT State Computational Amount for the following month...................... 379
STCONCATM State Concurrent Eligibility Indicator...................................... 372
OSCD
State Living Arrangement for the following month ........................... 333
STOPACM State Optional Payment Code........................................................ 374
Disability
DIBDIG Primary Disability Diagnosis Code .................................................... 290
DIBDIG2 Secondary Disability Diagnosis Code ................................................ 293
DISPAYCDE Disability Payment Code ............................................................. 296
DIS-ONST-JD Disability Onset Date ................................................................. 295
Income
IEAMT
IETYP

252

Amount of Earned Income or Earned Income Exclusion................... 310
Type of Earned Income and Earned Income Exclusions.................... 314

6.1. The SSR Master File

IUEAMT Amount of Unearned Income ............................................................. 317
IUETYP Type of Unearned Income .................................................................. 322
Initial Claims
8080-JD 8080 Date (Initial Decision Date)....................................................... 260
APPL-JD Application Date................................................................................. 275
CLM-FIL-JD Date Claim Filed......................................................................... 278
DENCDE Denial Code ........................................................................................ 286
DENIAL-JD Denial Date .................................................................................. 289
ELG-RD Date of Current Eligibility.................................................................. 301
Payments
DDDPC Direct Deposit Payment Code ............................................................ 282
FEDPMT Federal Payment Amount ................................................................... 306
NOP-9 Number of Payments .......................................................................... 332
STATPMT State Payment Amount................................................................... 370
Person Related Data
ALIEN Alien Refugee Indicator ..................................................................... 263
ALIEN-RD Alien Residence Date .................................................................... 272
AA-ZIP Applicant’s Residence ZIP Code........................................................ 262
BIRTH-JD Date of Birth ................................................................................... 277
DEATH-JD Date of Death ................................................................................ 283
HUN
Housed Under Number (SSN of Person 1)......................................... 309
PAN
Persons Social Security Number ........................................................ 335
PDSCC Residence State and County Code...................................................... 340
PDZIP Payee’s Mailing ZIP Code.................................................................. 342
RACE
Race of Applicant/Recipient............................................................... 352
STUDM Student Indicator ................................................................................ 378
Program Category/Household Composition
COMP-STAT-TOA Computations Status Type of Action ............................... 280
MFT
Master File Type................................................................................. 331
TOA
Type of Action.................................................................................... 381
Representative Payee Data
REPCUS Representative Payee Custody Code .................................................. 356
REPPAYTYP Type of Representative Payee ................................................... 358

253

6.1. The SSR Master File

6.1.3. Data Usage Issues
In this section, we discuss some data usage issues related to claimants
identification; eligibility; benefit determination; deeming; payment versus
eligibility; and monthly accounting, including adjustments for underpayments and
overpayments.
Claimant Identification
Identifying a particular beneficiary or claimant requires looking in two fields for
the particular SSN. SSR records hold up to three persons per record; each is
identified in a PAN data element. There may be three PAN fields on a record.
HUN
PAN

Housed Under Number – SSN of the first household
member
Social Security Number of Person

Types of Claimants
In identifying a particular type of beneficiary or claimant, users may need to
account for several fields. Below are some fields to be particularly aware of:
TOA
MFT
PSTAT

Type of Action – program category of unit
Master File Type – program category of person
Payment Status – eligibility status

Eligibility
As explained in Section 2.2, eligibility is determined based on citizenship,
income, financial resources, and age or disability. Data elements related to
income and financial resources are listed under the next subheading; for other
criteria, the following fields describe or affect a person’s eligibility for SSI.
BIRTH-JD
ALIEN
DENCDE
PSTAT
STCONCATM

254

Birth Date
Alien/Citizenship Status
Denial Code
Payment Status Code
State Program Category Eligibility Code

6.1. The SSR Master File

Benefit Determination
The SSR contains a number of fields related to the amount of benefits received on
a given account. Among those of interest are the following:
ESPER
LAF
CLM-FIL-JD
DEEMAMT
DISPAYCDE
DIS-ONST-JD
EINCM
UINCM
PDSCC
IETYP
IEAMT
IUETYP
IUEAMT
FEDAMT
SUPAMT
FEDPMT
STATPMT
PSTAT

Essential Person
Payment Status on MBR
Claim Filed Date
Deemed Income Amount
Disability Payment Code
Disability Onset Date
Earned Income Chargeable Amount
Unearned Income Chargeable Amount
Residence State and County
Earned Income Type Code
Earned Income Amount
Unearned Income Type Code
Unearned Income Amount
Federal Money Due Amount
State Money Due Amount
Federal Money Paid Amount
State Money Paid Amount
Payment Status Code

Deeming
The income and resources of people responsible for the welfare of an eligible
individual are considered in determining the eligibility and payment amount for
an SSI recipient. This process is called “deeming” and is based on the idea that
those who have a responsibility for each other share their income and resources.
It is not material whether money is actually provided to an eligible individual for
deeming to apply. There are four types of situations where income and resources
are deemed:
•
•
•
•

From an ineligible spouse to an eligible individual living in the same
household;
From a parent to a child under 18 living in the same household;
From a sponsor to an alien;
From an essential person to an eligible individual living in the same
household.

Income data elements are recorded for individuals responsible for the welfare of
an eligible individual, except for sponsors to an alien, even if they themselves are
not eligible.

255

6.1. The SSR Master File

Payment Versus Eligibility
Published data on caseloads reflect actual payments made during a specific
month. SSI recipients are usually eligible in the month they apply, although
actual payment is not made until all eligibility factors are met and an award is
made. Therefore, eligibility usually occurs before actual payment, which could
make counts based on eligibility (SSR data elements FEDAMT and SUPAMT)
larger or smaller than corresponding counts based on actual payments (SSR data
elements FEDPMT and STATPMT) received in any given year. This situation
would affect disability cases more than aged cases, because it takes longer to
establish disability.
Depending on the research objective, eligibility may be more or less appropriate
than actual payment. The OASDI program has always based its caseload counts
on the eligibility concept; however, since OASDI benefits are not based on
reporting of current income, there is seldom much difference in that program
between eligibility and actual payment. However, there are often differences
between eligibility and actual payment in SSI cases. (See Monthly Accounting,
below.) For example, an ineligible recipient (FEDAMT=SUPAMT=0) may
continue to receive actual payments (FEDPMT and/or STATPMT greater than
zero) through Goldberg-Kelly during the appeals process. Therefore, the
distinction between current counts as measured by eligibility versus actual
payment is important, particularly while cases are moving through the appeals
process.
Monthly Accounting
Two types of computations are performed routinely on active SSR records. The
first, eligibility computations, use information from the current month to
determine whether a person is eligible for a monthly payment. Information such
as state of residence (PDSCC), income fields, and payment status (PSTAT) are
used. Payment computations determine the amount of money that should be paid
to individuals. For payment determination, income data over a three-month
period are used: the previous month, the current month, and the next month. The
income for the next month is estimated. Because the processing of monthly
checks must be done weeks before the check will be sent, the “next” month
referred to here corresponds to the month in which the check is actually mailed to
the SSI recipient, the payment month. In other words, the computations are being
performed for the payment month using that month’s estimated data and actual
data from the two months preceding it.
The payment computation data and related fields are stored on the SSR for each
month a record is active. The amount due and the amount actually paid are both

256

6.1. The SSR Master File

recorded. New information may become available that changes the amount due
(FEDAMT and SUPAMT) retrospectively. When this occurs, a new computation
is performed and the monthly due amounts are changed. If the previous amount
was too low, an underpayment results. If the previous amount was too high, an
overpayment results. The amount paid (FEDPMT and STATPMT) show the sum
of the individual checks actually issued during that month. To compensate for the
earlier underpayment, the amount paid may be greater than the amount due. The
amount paid may be less than the amount due because funds are being withheld to
recover an overpayment. Therefore, the amount paid (FEDPMT and STATPMT)
may differ from the amount due (FEDAMT and SUPAMT) for the same month.
Earned and unearned income amounts are key factors in computing the amount to
which a person is entitled. Income that may affect the amount of benefits is
translated into one of the following categories. The letters IE and IUE often
appear in acronyms related to earned and unearned income, respectively. Data
element IETYP distinguishes wages and self-employment earnings. Their values,
provided by the beneficiary and recorded in IEAMT, must be supported by
documentation. Unearned income comes in many forms; their types are
categorized in IUETYP, while their amounts are categorized in IUEAMT. It is
not unusual for there to be more than one type of income. All the IEAMT fields
are added, with the total countable earned income amount stored in EINCM. The
same is true for unearned income categories, with the total countable stored in
UINCM. Some IETYP categories are in fact not earnings types but “exclusions,”
such as educational expenses. For income amounts that are exclusions, the
amount in IEAMT is subtracted from the other IEAMT values present. A type D
exclusion in IETYP may also be subtracted from IUEAMT.
Finally, both types of income are combined to get the total countable income.
Based on this figure and the current limits and program rules, two amounts are
calculated. FEDAMT is the amount of money to be paid for federal SSI benefits;
SUPAMT is the amount of federally-administered state supplement to be paid.
Federal benefits and state supplements are paid with one combined check.

6.2.

Description of SSR Data Elements

The following pages list data elements in the SSR master file that are particularly
relevant for analyses of the SSR data; the listing is followed by a data dictionary.
The data elements are presented in alphabetical order. Page headers show the
data element that is being described on a given page.
Data element
8080-JD
AA-ZIP
ALIEN
ALIEN-CNTRY

Description
Initial Decision Date
Residence Address ZIP Code
Alien/Citizenship Status
Alien Country of Origin

Page
260
262
263
267

257

6.2. Description of SSR Data Elements

Data element
ALIEN-RD
ALIEN-SPON
APPL-JD
BIRTH-JD
CLM-FIL-JD
COMP-STAT-TOA
DDDPC
DEATH-JD
DEEMAMT
DENCDE
DENIAL-JD
DIBDIG
DIBDIG2
DIS-ONST-JD
DISPAYCDE
DO
EINCM
ELG-RD
ESPER
FEDAMT
FEDPMT
FIRST-PAY-DATE
HUN
IEAMT
IEFRQ
IESTART-RD
IETYP
IUEAMT
IUEFRQ
IUESTART-RD
IUETYP
LAF
LIVF
MFT
NOP-9
OSCD
PAN
PAYFLG1
PAYFLG2
PDSCC
PDZIP
PL-APPEAL-JD
PL-CDE
PSTAT

258

Description
Alien Residency Date
Alien Sponsor
Application Date
Date of Birth
Application Receipt Date
Computations Status Type of Action
Direct Deposit Payment Code
Date of Death
Deemed Income Amount
Denial Code
Denial Date
Disability Diagnosis Code--Primary
Disability Diagnosis Code--Secondary
Disability Onset Date
Disability Payment Code
Servicing Field Office Code
Earned Income Chargeable Amount
Eligibility Date
Essential Person-1974 Conversion Case
Federal Money Due Amount
Federal Money Paid Amount
First Payment Date On This Record
Housed Under Number
Earned Income Amount
Earned Income Frequency
Earned Income Start Date
Earned Income Type Code
Unearned Income Amount
Unearned Income Frequency
Unearned Income Start Date
Unearned Income Type Code
Ledger Account File
Living Arrangement Code for Federal Money
Master File Type
Number of Payments
Living Arrangement Code for State Money
Social Security Number for Person
Pay Flag 1
Pay Flag 2
Residence State and County Code
Mailing Address ZIP Code
Appeals Date
Appeals Code
Payment status for the following month

Page
272
273
275
277
278
280
282
283
284
286
289
290
293
295
296
298
299
301
302
304
306
308
309
310
312
313
314
317
319
321
322
325
329
331
332
333
335
336
338
340
342
343
344
346

6.2. Description of SSR Data Elements

Data element
RACE
RCD-EST-JD
REPCUS
REPGC
REPPAYTYP
RESCAR
RESHOU
RESINC
RESINS
RESOTH
SEL-DATE
SEX
STALE-RCD-IND
START-RD
STATPMT
STCONCATM
STOPACM
STSUPGP
STUDM
SUPAMT
TOA
UINCM

Description
Race Code
Record Establishment Date
Representative Payee Custody Code
Representative Payee Guardian/Competency
Code
Representative Payee Type
Resource-Car
Resource-House
Resource-Income Producing Property
Resource-Insurance
Resource-Other
File Selection Date
Sex Code
Inactive Record Indicator
Earliest Computation Date
State Money Paid Amount
State Concurrent Eligibility Indicator
State Program Category Payment Code
Residence State & County Code (monthly)
Student Indicator
State Money Due Amount
Type of Action
Unearned Income Chargeable Amount

Page
352
354
356
357
358
360
361
363
364
365
366
367
368
369
370
372
374
376
378
379
381
383

259

8080-JD

6.2. Description of SSR Data Elements

8080-JD

Initial Decision Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYDDD–Julian
Yes
No

VDG1–APPL
APPL-JD, START-RD,
FIRST-PAY-DATE,
DODEC on 831 file

DESCRIPTION AND PURPOSE

This data element indicates the date of processing of the initial claim
decision, regardless of whether the case was paid or denied. In cases
involving a disability determination, this date may be much later than the
application date (APPL-JD). The initial decision is not recorded on the
SSR under certain circumstances; under those circumstances, 8080-JD
contains zeros.
On files extracted in May 1998 or earlier, this data element was named
DT-8080, and it is still sometimes referred to as the 8080 date. The name
8080 comes from the original paper form used to file decisions.
POSSIBLE VALUES

0000 – 8080-JD not generated
8888 – Start date case. 8080-JD not generated
9999 – Force pay case. 8080-JD not generated
CCYYDDD – 8080-JD Generated for this run date
USAGE NOTES

This data element occurs once for each eligible person (PAN) on each
SSR record.
For many disability cases, this value could be equal to or later than the 831
Disability file data element DODEC because 8080-JD is a processing date
and could be delayed. For age claims, this is the date the field office puts
the person into current pay status.
If the value is 8888, the field START-RD should be used for the initial
payment date. For example:

260

6.2. Description of SSR Data Elements

Old claim
New claim
CCYYMMDD

8080-JD
Oct 12, 1967
8888

8080-JD

START-RD
blank
Nov 5, 1978

format on files selected in June 1998 or later.

261

AA-ZIP

6.2. Description of SSR Data Elements

AA-ZIP

Residence Address ZIP Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 5
Yes

VDG7–APPLADDR
PDZIP, PDSCC

DESCRIPTION AND PURPOSE

This data element contains the recipient’s residence ZIP Code. It is filled
in only when mailing and residence addresses differ and when the
recipient does not live with his/her representative payee.
POSSIBLE VALUES

It contains a 5-digit ZIP code if residence address differs from mailing
address in PDZIP.
USAGE NOTES

This data element occurs once for each eligible PAN.
Data entry of this field can cause an auto fill of STSUPGP.
To receive SSI benefits one must live in the United States or the Northern
Marianas or be a disabled child of overseas military personnel.
For complete mailing/residence address data, use the SSI Address File.

262

6.2. Description of SSR Data Elements

ALIEN

ALIEN

Alien/Citizenship Status
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
VDG1–APPL
ALIEN-CNTRY,
ALIEN-RD, ALIENSPON

DESCRIPTION AND PURPOSE

This data element indicates citizenship status and type of lawfully resident
alien.
It is also referred to as Alien Refugee Indicator.
POSSIBLE VALUES

blank – not applicable or unknown
A – Proven U.S. born, (citizen)
B – Alleged U.S. born, (citizen)
C – U.S. citizens born outside U.S. (citizen) (includes naturalized
citizens)
D – Alleged U.S. citizen, pre-1948 (citizen)
E – Citizenship/alien status not proven, to be denied for other reason(s)
pre-1970 alien (presumed legal)
F – Section 203 (a)(7) alien (refugee/qualified)
G – Section 212 (d)(5) alien (parolee/qualified)
H – Silva vs Levi alien (unqualified) †
I – Indochinese alien (refugee/qualified)
J – Deferred status alien (unqualified) †
K – Other legal alien (lawfully admitted/qualified)
L – Section 208, asylum class (refugee/qualified)
M – Residents of the Northern Marianas Islands (citizen)
N – Identity and citizenship verified by Numident interface (citizen)
(AR code was previously A, B)
P – Pre-1948 alien (presumed legal)(unqualified) †
Q – Alleged U.S. born, U.S. citizen –allegation corroborated by a U.S.
place of birth shown on the online Numident (citizen)
R – Legal temporary resident – status granted as a result of the
immigration reform and control act of 1986 (unqualified) †

263

ALIEN

6.2. Description of SSR Data Elements

S –

T –

U
V
W
X
Y

–
–
–
–
–

Z –

1
2
3

–
–
–

4
*

–

Legal permanent resident status granted as a result of the
immigration reform and control act of 1986 (lawfully
admitted/qualified)
Alien granted voluntary departure (unqualified). (Grandfathered
cases only; these people were receiving benefits before 8/22/96
when the new rules went into effect.)
Unknown
Citizenship verification overridden by D.O. (citizen)
Alien granted stay of deportation (unqualified) †
Cuban / Haitian entrant (refugee/qualified)
Legalized agricultural worker pursuant to the immigration reform
and control act of 1986 (lawfully admitted/qualified)
Alien whose alien status is being determined by INS (mainly used
for battery cases/qualified)
Alien on whose behalf an immediate relative petition has been
alleged.
No status alleged
Valid status alleged. Not proven – N13 being processed.
Amerasian immigrants (treated like refugees—only eligible for
seven years beginning with the date of their INS status) (New
Code Effective 06/98)
North American Indian born outside the U.S. (new code 06/98)
data transmitted in error

USAGE NOTES

This data element occurs once for each eligible PAN. The most current is
kept on a CER extract.
In August 1996, Welfare Reform Legislation was passed that would limit
government support of immigrants. As a result, in 1997, SSA conducted a
review of the ALIEN field on the SSR, cleaning up data in anticipation of
new eligibility requirements. Although later law “grandfathered” those
already receiving SSI, this review improved the data in this field.
Recipient is a refuge entitled to Special Assistance under federal law.
Currently only Indo-Chinese refugees are covered. The federal
government pays the full cost.
Sometimes, a change in alien status changes the code in ALIEN. Other
times, the change requires terminating the record and beginning a new one
with a new value for ALIEN.
There is another field on the SSR (ALIEN-STAT-RD) that is the date the
alien received his status from INS. This date is used to determine

264

6.2. Description of SSR Data Elements

ALIEN

eligibility for SSI benefits because there are time limits for filing for
certain categories of aliens.
ALIEN, ALIEN-RD, ALIEN-CNTRY and other alien data elements are
entered as one string of data. Any modification to one requires
redefinitions of the rest. (Anything left blank will clear the original data.)
The following individuals are U.S. citizens:
1. Any individual born in one of the 50 states or the District of Columbia
who was subject to the jurisdiction of the U.S. at birth.
2. Any individual born in Puerto Rico after January 12, 1941, and subject
to the jurisdiction of the U.S. at birth; or any individual born in Puerto
Rico before January 13, 1941, and living in the U.S., Puerto Rico or a
U.S. territory on January 13, 1941.
3. Any individual born in the Canal Zone or the Republic of Panama to at
least one parent who was or is a U.S. citizen
4. Any individual born in the U.S. Virgin Islands on or after January 17,
1917 and subject to the jurisdiction of the U.S. or who was a native of
the U.S. Virgin Islands and residing there on January 17, 1917, and was
not a citizen or subject of a foreign country.
5. Any individual born in Guam after April 10, 1899, and subject to the
jurisdiction of the U.S. or born in Guam before April 11, 1899, and
who continuously resided in the U.S., Guam, or a U.S. territory until at
least August 1, 1950.
6. Any individual born in the NMI Islands on or after November 4, 1986
and subject to the jurisdiction of the U.S. or born in the NMI and a
citizen of the dissolved Trust Territory of the Pacific Islands (TTPI) on
November 3, 1986, and who did not owe allegiance to a foreign state.
7. Any individual born in American Samoa or Swain’s Island.
8. Any individual who was born outside the U.S. is a U.S. citizen if:
a. both parents were U.S. citizens at the time of the child’s birth;
or
b. one parent was a U.S. citizen and the other parent was a noncitizen national at the time of the child’s birth, and the U.S.
citizen parent resided in the U.S. or an outlying possession for
a period of at least one year before the child’s birth.

265

ALIEN

6.2. Description of SSR Data Elements

9. A naturalized U.S. citizen is one who either petitions for U.S.
citizenship and is naturalized in a District Court of the U.S. or one who
is collectively naturalized by a Congressional Act or Presidential
Proclamation. Collectively naturalized citizens are legislatively
defined as such when the U.S. incorporates new territory. A child
under the age of 18 derives naturalized citizenship without petition
when both parents (or a divorced parent with custody or a surviving
parent) receive naturalized citizenship.
The current definition of “non-citizens” includes codes: F, G, H, I, J, K, L,
P, R, S, T, W, X, Y, Z, 3, and 4.

266

6.2. Description of SSR Data Elements

ALIEN-CNTRY

ALIEN-CNTRY Alien Country of Origin
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes
Yes
Yes
VDG1–APPL
ALIEN

DESCRIPTION AND PURPOSE

This data element indicates the country from which the person originated.
Applies to people with ALIEN codes equal to F to L, R to T, W to Z, and
3.
POSSIBLE VALUES

Africa
AG
AO
BC
BN
BS
BV
BY
CD
CF
CM
CG
CN
CT
CV
DJ
FT
DM
EK
ER
ET
EU
GA
GB
GH

Algeria
Angola
Botswana
Benin
Bassas da India
Bouvet Islands
Burundi
Chad
Congo
Cameroon
Zaire
Comoros
Central African Rep.
Cape Verde Islands
Djibouti
?
Dahomey
Equatorial Guinea
Eritria
Ethiopia
Europa Islands
Gambia
Gabon
Ghana

MA
ME
MF
MI
ML
MO
MR
MZ
NG
NI
PY
RE
RH
RW
SE
SF
SG
SH
SL
SO
SS
SU
TO
TP

Madagascar
Spanish North Africa
Mayotte
Malawi
Mali
Morocco
Mauritania
Mozambique
Niger
Nigeria
Guinea-Bissau
Reunion Islands
Rhodesia
Rwanda
Seychelles
South Africa
Senegal
St Helena
Sierra Leone
Somalia
Spanish Sahara
Sudan
Togo
Sao Tome and Principe

267

ALIEN-CNTRY

LI
LL
LY
GO
GV
HM
IV
JU
KE
LT

6.2. Description of SSR Data Elements

Liberia
?
Libya
Glorioso Islands
Guinea
Heard/McDonald Islands
Ivory Coast
Juan de Nova Islands
Kenya
Lesotho

TS
TZ
MP
UG
UV
WA
WI
WZ
ZA
ZI

Tunesia
Tanzania
Mauritius
Uganda
Burkina Faso
Namibia
Western Sahara
Swaziland
Zambia
Zimbabwi

SB
SQ

St. Pierre and Miquelon
Swan Islands

GP
BQ
RQ
PR
MB
MH
NA
NT
SC
ST
TK
VC
VI
VQ

Guadeloupe
Navassa Is
Puerto Rico
Puerto Rico
Martinique
Montserrat
Netherlands Antilles
Netherlands Antilles
St. Kitts/Nevis
St Lucia
Turks and Caicos Islands
St. Vincent/Grenadines
Virgin Islands (US & UK)
Virgin Islands (US & UK)

NU
IP
PM
PN
PQ

Nicarauga
Clipperton Islands
Panama
Panama
Panama

North America
CA
GL

Canada
Greenland

Carribbean
CU
DR
HA
JM
JH
TD
AA
AC
AV
BB
BF
BD
DO
CJ
GJ

Cuba
Dominican Republic
Haiti
Jamaica
Jamaica
Trinidad and Tobago
Aruba
Antigua/Barbuda
Anguilla
Barbados
Bahamas
Bermuda
Dominica
Cayman Islands
Grenada

Central America
BH
CS
ES
GT
HO
MX

268

Belize/British Honduras
Costa Rica
El Salvador
Guatemala
Honduras
Mexico

6.2. Description of SSR Data Elements

ALIEN-CNTRY

South America
AR
BL
BR
CI
EC
FA
FK
FG

Argentina
Bolivia
Brazil
Chili
Ecuador
Falkland Islands
Falkland Islands
French Guiana

GY
NS
PA
PE
CO
UY
VE

Guyana
Surinam
Paraguay
Peru
Columbia
Uraguay
Venezuala

JO
JH
KU
MU
QA
QT
SA
TC
WE
YE
YM
YS

Jordan
Jordan
Kuwait
Oman
Qatar
Qatar
Saudi Arabia
United Arab Emirates
West Bank
Yemen
Yemen
Yemen

Russia
Russia
Ukraine
Soviet Union
Azerbaijan
Armenia
Belarus
Estonia
Georgia

KG
KZ
LG
LH
MD
TI
TK
UZ

Krygyzstan
Kazakhstan
Latvia
Lithuania
Moldova
Tajikistan
Turkmenistan
Uzbekistan

China
Hong Kong
Korea
Korea
Korea

BG
BT
CE
IO
MV

Bangladesh
Bhutan
Sri Lanka/Ceylon
British Indian Ocean Terr.
Maldives

Middle East
EG
LE
LB
LN
SY
TU
BA
CY
GZ
IS
IU
IW
IY

Egypt
Lebanon
Lebanon
Lebanon
Syria
Turkey
Baharain
Cyprus
Gaza
Israel
Israel
Israel
Iraq-Saudi Neutral Zone

Russia and Former Soviet Union
RU
RS
UP
UR
AJ
AM
BO
EN
GG
Asia
CH
HK
KS
KN
KO

269

ALIEN-CNTRY

TW
JA
JP
MC
MQ
YQ
TE
AF
IN
IR
PK
IZ
BM
ID
PT
TH

6.2. Description of SSR Data Elements

Taiwan
Japan
Japan
Macau
Midway Islands
Ryuku Islands Japan
Tetromelin Islands
Afghanistan
India
Iran
Pakistan
Iraq
Burma
Indonesia
Timor
Thailand

NP
SK
KZ
MY
CB
KM
LA
RP
PI
VM
VS
VN
BX
PF
SN

Nepal
Sikkim
Kazakstan
Maylasia
Cambodia/Kampuchea
Cambodia/Kampuchea
Laos
Phillipines
Phillipines
Vietnam
Vietnam
Vietnam
Brunei
Paracel Islands
Singapore

AU
VT
UK
AW
BE
BZ
GM
GC
GE
WB
BW
DA
FI
FN
JE
JR
FO
EI
MW
NL
NO
SW
SZ

Austria
Vatican
Britain
?
Belgium
Germany
Germany
Germany
Germany
Germany
Germany
Denmark
Finland
Finland
Jersey
Jersey
Faroe Islands
Ireland
Montenegro
Netherlands
Norway
Sweden
Switzerland

PG

Spratley Islands

Europe
PL
RO
BU
CZ
EZ
LO
HU
HR
GR
IT
PO
YO
BK
RR
SI
SR
AL
AN
GI
MK
MT
SM
SP

Poland
Romania
Bulgaria
Czechoslovakia
Czechoslovakia
Czechoslovakia
Hungary
Croatia
Greece
Italy
Portugal
Yugoslavia
Bosnia
?
Slovenia
Serbia
Albania
Andorra
Gibralter
Macedonia
Malta
San Marino
Spain/Canary Islands

Oceania
AS

270

Australia

6.2. Description of SSR Data Elements

AT
AY
BP
CK
CQ
MP
TQ
CR
CW
DQ
EQ
FJ
FM
FP
FQ
GN
GS
HQ
JQ
KQ

Ashmore/Cartier Islands
Antarctica
Solomon Islands
Cocos Islands
Northern Mariana Islands
Northern Mariana Is
Northern Mariana Is
Coral Sea Islands
Cook Islands
Jarvis Islands
Canton/Elderbury Islands
Fiji Islands
Micronesia
French Polynesia
Baker Islands
Gilbert Islands
Gilbert Islands
Howland Islands
Johnston Atoll
Kingman Reef

ALIEN-CNTRY

NQ
PS
RM
KT
LQ
NC
NE
NF
NH
NR
NZ
PC
PP
TL
TN
TV
WF
WS
WQ
SX

Pacific Trust Territories
Pacific Trust Territories
RM
Christmas Islands
Palmyra Atoll
New Caledonia
Niue
Norfolk Islands
Vanuatu
Nauru
New Zealand
Pitcairn Islands
Papua New Guinea
Tokelau
Tonga
Tuvalu
Wallis/Futuna
Samoa
Wake Is
Georgia/Sandwich Islands

This data element occurs once for each eligible PAN.
ALIEN, ALIEN-RD, ALIEN-CNTRY, and other alien data elements are
entered as one string of data. Any modification to one requires
redefinitions of the rest. (Anything left blank will clear the original data.)
See PDSSC about differences between FIPS codes and SSA’s coding
scheme.

271

ALIEN-RD

6.2. Description of SSR Data Elements

ALIEN-RD Alien Residency Date
Type:

Binary 2, Months Rel
01/74

Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

CCYYMM

Yes
Yes
VDG1–APPL
ALIEN

DESCRIPTION AND PURPOSE

This data element indicates the date the alien’s residency in the U.S.
began. It is not coded for citizens, even if they are foreign born.
POSSIBLE VALUES
CCYYMM

Century, year and month

USAGE NOTES

This data element occurs once for each eligible PAN.
ALIEN, ALIEN-RD, ALIEN-CNTRY, and other alien data elements are
entered as one string of data. Any modification to one requires
redefinitions of the rest. (Anything left blank will clear the original data.)
The earliest date entered is January 1974, when SSI began.
CER Extract Format- YYMM (on files selected 05/98 or earlier).

272

6.2. Description of SSR Data Elements

ALIEN-SPON

ALIEN-SPON

Alien Sponsor
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
VDG1–APPL
ALIEN

DESCRIPTION AND PURPOSE

This data element indicates legal support liability and deeming
involvement of the sponsor.
POSSIBLE VALUES

blank – not applicable or unknown
ABCDE-

No Sponsor
Sponsor legally exempt from deeming. (Church, etc)
Sponsor liable for support. Deeming from sponsor only.
Sponsor liable for support. Regular deeming rules apply.
Sponsor liable for support. SSR has a regular deemer plus the
sponsor, and deeming occurs from both the spouse/parent and
the sponsor.
F- Same as C, except the sponsor has a spouse
G- Same as D, except sponsors are identified as parents of the
alien. Both are eligible for deeming.
H- Same as E, except sponsor has a spouse on the SSR.
J- Multiple legal sponsors exist. One or more of the sponsors
may have status as a regular deemer on the SSR, or may have a
spouse whose income is deemable.
L- Sponsor is liable for support. However, recipient’s disability
onset date is later than the ALIEN-RD. (exemption applies)
M- Sponsor legally liable for support. Sponsor does have status as
a regular deemer on the alien’s SSR and deeming occurs only
from the sponsor. A new affidavit of support is in effect.
N- Sponsor legally liable for support. Sponsor does have status as
a regular deemer on the alien’s SSR; however, sponsor-to-alien
deeming rules apply since a new affidavit of support is in
effect.
O- Sponsor legally liable for support; SSR contains a regular
deemer plus the sponsor (sponsor is not regular deemer), and

273

ALIEN-SPON

6.2. Description of SSR Data Elements

PQ-

R-

S-

TUV-

deeming occurs from both the sponsor and the spouse/parent; a
new affidavit of support is in effect.
Same as M, but with the addition that the sponsor has a spouse
Same as N, except sponsors are specifically identified as
parents of the alien, and both parents (therefore, sponsor and
sponsor’s spouse) are liable for the deeming
Same as O, except sponsor has a spouse , i.e., deeming has
been considered from at least three potential deemers: the
sponsor, the sponsor’s spouse and the regular deemer ( alien’s
own ineligible spouse or parents) on the SSR.
Multiple legal sponsors exist. One or more of the legal
sponsors may have other status (as a regular deemer) on the
SSR; or one or more of the sponsors may have a spouse whose
income is also deemable. A new affidavit of support is in
effect.
Sponsor no longer liable.
Unknown (systems generated)
Sponsor legally liable for support, and a new affidavit of
support is in effect. Deeming terminated because the alien has
acquired 40 work credits.

WUSAGE NOTES

This data element occurs once for each eligible person (PAN). The most
current is kept on a CER extract.
ALIEN, ALIEN-RD, ALIEN-CTRY, and other alien data elements are
entered as one string of data. Any modification to one requires
redefinitions of the rest. (Anything left blank will clear the original data.)
This data element must be entered if ALIEN code is F, G, I, J, L, S, X, Z,
or 3.

274

6.2. Description of SSR Data Elements

APPL-JD

APPL-JD Application Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYMMDD
Yes
No

VDG1–APPL
CLM-FIL-JD, ELGRD

DESCRIPTION AND PURPOSE

This data element indicates the effective date of filing an application. If
there is a delay in getting an office appointment, the data element APPLJD will reflect the date of first contact with SSA for eligibility. This may
represent a telephone call before an application is completed. This data
element should always be filled in. A change in the application date
should indicate a new filing. It is used to determine the month in which
eligibility begins and the period of computation.
POSSIBLE VALUES

0000 – Data not transmitted
* – Data transmitted in error
USAGE NOTES

This data element occurs once for each eligible PAN.
This is a mandatory field.
Each application generates at least one record on the SSR. If there are two
applications with the same month and year, they will be treated as one for
processing. One record will have PSTAT of T50 (a false start), so it will
be ignored for further processing.
On the Longitudinal Record File (LRF), application dates with zeroed-out
values are found. These are records established in the early years of the
SSI program (1974-1975), and it is unclear what they represent. The
volume of such cases is low.
On the LRF, a person may have more than one record per application
because of appeals the person might make with respect to an unfavorable

275

APPL-JD

6.2. Description of SSR Data Elements

decision; any change in the unit structure or other administrative edits are
made to the record. The information on these multiple applicationspecific records must be overlayed to correctly capture information about
a specific application.
The only extracts with only one record per PAN are the 1 percent and 10
percent monthly person files in the CER or Address format.
This data element is APLDTE on extract files selected 05/98 or earlier

276

6.2. Description of SSR Data Elements

BIRTH-JD

BIRTH-JD Date of Birth
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYMMDD
Yes
Yes
Yes
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element indicates the date the person was born. This data
element should always be filled in. It is used to identify individuals.
POSSIBLE VALUES
CCYYMMDD

Century, year, month and day

USAGE NOTES

This data element occurs once per person (up to three persons) per SSR
record.
Though this field should always have valid values, this is not always the
case on the LRF and other extracts. Dates of birth are sometimes zeroedout and are even inconsistent across person records.
On new records the birth is always verified against the Numident.
This is completed for ineligibles and so proof may not be asked for. When
an individual later reaches 65, he/she may become eligible but require
proof of date of birth.
This data element was referred to as BIRTHDTE/DOBCEN on extract
files selected 05/98 or earlier.

277

CLM-FIL-JD

CLM-FIL-JD

6.2. Description of SSR Data Elements

Application Receipt Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYMMDD
Yes

VDG1–APPL
APPL-JD, ELG-RD

DESCRIPTION AND PURPOSE

This data element indicates the date that the application was received by
an SSA field office and the receipt date is different from the application
date (APPL-JD). The application date determines the date from which
eligibility starts. The receipt date typically occurs after the application
date because of protective filing. Sometimes the receipt date is before the
application date because of advance filing (e.g., an application is received
in the month before the person attains age 65.)
POSSIBLE VALUES

blank
CCYYMMDD

same as application date (APPL-JD)
Century, year, month, day

USAGE NOTES

This data element occurs once for each eligible PAN. The most current is
kept on a CER extract.
This data element is used to keep track of elapsed processing time as
opposed to the date used for benefit computations (APPL-JD).
This data element is frequently blank. This happens when the application
date (APPL-JD) is the same as the receipt date.
If a person calls the toll-free number to make an appointment, the APPLJD holds the date of the call and remains the official beginning of
eligibility. CLM-FIL-JD will have the later date when the application
form is completed and turned in to SSA.
In advance filing cases, the receipt occurs before eligibility begins and so
CLM-FIL-JD is earlier than APPL-JD.

278

6.2. Description of SSR Data Elements

CLM-FIL-JD

This data element is DCF on extract files selected 05/98 or earlier.

279

COMP-STAT-TOA

COMP-STAT-TOA

6.2. Description of SSR Data Elements

Computations Status Type of Action
Type:
Data Format:
Repeating
Cleared:
Reset: No
Edited:
Original Source:
Related Data Elements:

Character 2
Yes
No

CASE–COMPSTAT
MFT, STOPACM,
TOA

DESCRIPTION AND PURPOSE

This data element provides the most recent description of the program
category (aged, disabled, or blind) and living arrangement of the eligible
person. It contains the same kind of information as TOA (Type of
Action). This data element is only set when there has been a change since
the application was filed and TOA was set.
It is used to update the Master File Type (MFT) and Type of Action
(TOA) in describing SSI recipients as children, individuals, or couples.
It is also referred to as Program Category/Household Structure-Current.
POSSIBLE VALUES

Blank - no change; use TOA
AI –
AX–
AE –
BI –
BX –
BE –
DE –
DI –
DX–
BC –
BM–
BF –
BB –
DC –
DM–
DF –

280

Aged individual
Aged individual with ineligible spouse
Aged individual with eligible spouse
Blind individual
Blind individual with ineligible spouse
Blind individual with eligible spouse
Disabled individual with eligible spouse
Disabled individual
Disabled individual with ineligible spouse
Blind child
Blind child living with mother
Blind child living with father
Blind child living with both parents
Disabled child
Disabled child living with mother
Disabled child living with father

6.2. Description of SSR Data Elements

COMP-STAT-TOA

DB – Disabled child living with both parents
ES – Eligible individual awaiting spouse
20 –

Initially denied record terminated when record is established for
new application. (Records with TOA equal to 20 are not present
on the One Percent or Ten Percent CER person files. However,
they are present on other SSI data files.)

USAGE NOTES

If COMP-STAT-TOA is not blank it should be used instead of TOA to
determine the current category of the individual. If this field is blank (89
percent of all cases), then TOA has the most current category information.
COMP-STAT-TOA will show an adult when the child reaches age 18
even though the MFT and TOA still show a child. COMP-STAT-TOA
may also show an individual when the spouse dies, although the MFT and
TOA still show a couple.
On the SSR, there is space for five occurrences of this data element. The
first occurrence is after a change in the HUN’s eligibility category or
living arrangement. Instead of changing TOA, the new status is set in
COMP-STAT-TOA. Subsequent changes result in additional COMPSTAT-TOA fields on the SSR. There is a maximum of five COMPSTAT-TOA fields on one SSR record. However, currently only two
COMP-STAT-TOA fields are used. If a third change occurs, the record is
terminated and a new one is started.
On the CER extract the most current value is used.

281

DDDPC

6.2. Description of SSR Data Elements

DDDPC

Direct Deposit Payment Code
Type:
Character 1
Data Format:
Repeating:
Yes
Cleared:
Reset:
Edited:
Master Record Location: VDG1–DIRDEP
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element shows whether an SSI check is directly deposited into a
checking or savings account. If neither, it is left blank.
POSSIBLE VALUES

Blank – not deposited in either checking or savings account
C – Checking account
S – Savings account
USAGE NOTES

This data element occurs once for each eligible PAN. The most current is
kept on a CER extract.
Some banks use the same number for checking and savings accounts.

282

6.2. Description of SSR Data Elements

DEATH-JD

DEATH-JD Date of Death
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYMMDD
Yes

INDIV–HDR

DESCRIPTION AND PURPOSE

This data element captures the fact of death for all persons in payment or
suspense status. It is less reliable for persons who have been terminated.
That information can only come from a match with the Numident File.
POSSIBLE VALUES
CCYYMMDD

- year, month and day of death

USAGE NOTES

This data element occurs once per person (up to three persons) per SSR
record. The most current is kept on a CER extract.
When a person dies, PSTAT is set to T01 at the same time this field is set.
If in non-pay status for at least six months data are unreliable.
Termination records are only updated as a result of a transaction from
MBR or IRS or Numident.
CER Extract Format- CCYYMMDD (on files selected 06/98 or later).
This data element is DTH-PD on extract files selected 05/98 or earlier.

283

DEEMAMT

DEEMAMT

6.2. Description of SSR Data Elements

Deemed Income Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:

Packed 4
Money: $$$$$cc
Yes
Yes
Yes
No
VDG9–COMPHIST–
CMNTH

Related Data Elements:
DESCRIPTION AND PURPOSE

Deemed income is the amount of an ineligible person’s income that is
counted as income of an eligible person. See page 255 for more details.
For computational periods before 3/82 (start of retrospective accounting),
this held the quarterly amount of underpayment of one member that is set
or adjusted by the overpayment amount of the other member for the same
quarter.
This data element is set by the system or transmitted as Type B unearned
income. In essential person deeming, this field shows the total income of
the eligible person (EP). In spouse-to spouse deeming after 3/82, this field
shows the couple’s countable income when the DEEMCD is C or D and
shows the INEL. Spouse’s net income (if computed) when the deeming
code is I. Otherwise, the field is blank.
POSSIBLE VALUES

$0.00 - $99999.99

monthly deemed income

USAGE NOTES

On an SSR record, this field is in the Computational Data Group and
occurs up to 336 times for each eligible person. These occurrences
correspond to every month since eligibility began.
When a CER extract is created, this data element gets the value for the
month immediately following the SEL-DATE month.
When a child is eligible for SSI benefits, part of the parents’ income may
be deemed as unearned income of the child because the income is used to

284

6.2. Description of SSR Data Elements

DEEMAMT

support the child. This amount is derived from the parents’ income
amount and added to the child’s countable unearned income.
DEEMAMT indicates the amount of money deemed, but it cannot be used
to identify the type of deemed income (how much is earned versus
unearned).

285

DENCDE

6.2. Description of SSR Data Elements

DENCDE Denial Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes
Yes
Yes, not often
Yes
VDG1–APPL
DENIAL-JD, PSTAT

DESCRIPTION AND PURPOSE

This data element indicates the reason the initial claim was denied. It
reflects the final denial reason, not just the result of the disability
determination and may be cleared if a claim is allowed on an appeal or
reopening (error made on original decision and no appeal is necessary).
POSSIBLE VALUES

Blank - An award or pending a decision. (See Notes)
N01 – Claimant’s chargeable income exceeds both the applicable Title
XVI payment and his state’s payment standard.
N02 – Claimant is inmate of a public institution. (See N22)
N03 – Claimant resides outside U.S.
N04 – Claimant’s non-excludable resources exceed Title XVI
limitations.
N05 – Unable to determine if eligibility exists. (See N24, N25)
N06 – Claimant failed to file for other benefits.
N12 – Claimant voluntarily withdrew from program.
N13 – Not a citizen or eligible alien. (See N23)
N14
N15
N16
N17
N18
N22

Aged claim denied for age.
Blind claim denied; applicant not blind; no visual impairment.
Disabled claim denied; applicant not disabled.
Failure by applicant to pursue claim.
Failure by applicant to cooperate on development of claim.
Claimant is an inmate of a penal institution (effective
12/97).(N02 will no longer be used for prisoners.)
N23 – Claimant is not a resident of the United States (effective 12/97).
(N13 will no longer be used for non-residents.)
N24 – Claimant has been convicted of a felony of fraudulently
misrepresenting residence to receive benefits/services (SSI,
Medicaid, AFDC, Food Stamps) simultaneously in two or more

286

–
–
–
–
–
–

6.2. Description of SSR Data Elements

N25 –

N30 –
N31 –
N32 –
N33 –
N34 –

N35 –
N36
N37
N38
N39

–
–
–
–

N40 –

N41
N42
N43
N44

–
–
–
–

N45 –
N46 –
N47 –
N48 –
N49 –

DENCDE

states (effective 12/97). N05 will no longer be used for this
welfare reform provision.
Claimant is fleeing to avoid prosecution for, or custody or
confinement after convictions for, a crime that is a felony (or in
New Jersey, a high misdemeanor) under the laws of the place
from which he/she flees, or is violating a condition of probation
or parole imposed under federal or state law (effective 12/97).
N05 will no longer be used for this welfare reform provision.
Slight impairment, medical consideration alone; no visual
impairment.
Capacity for substantial gainful activity (SGA) – customary past
work; no visual impairment
Capacity for SGA – other work; no visual impairment.
Engaging in SGA despite impairment; no visual impairment.
(Before 3/9/91) – Impairment no longer severe at time of
adjudication and did not last 12 months; no visual impairment.
(Effective 3/9/91)—child under age 18, impairment(s) disabling
for a period of less than 12 months
Impairment is severe at time of adjudication but not expected to
last 12 months, no visual impairment
Insufficient or no medical data furnished
Failure or refusal to submit to consultative examination
Applicant does not want to continue development of claim
Applicant willfully fails to follow prescribed treatment.
(Effective 06/96, this code is being used for denials where drug
addiction and/or alcoholism (DAA) is a material condition.)
(Before 3/9/91) – Impairment does not meet or equal listing
(disabled child under age 18 only); no visual impairment.
(Effective 3/9/91) – Child under age 18, individual functional
assessment (IFA) shows impairment not of comparable severity.
Slight impairment – medical condition alone; visual impairment.
Capacity for SGA – customary past work; visual impairment.
Capacity for SGA – other work; visual impairment
(Before 3/9/91)--Engaging in SGA despite impairment, visual
impairment. (Effective 3/9/91)—child under age 18, impairment
not severe
Impairment no longer severe at time of adjudication and did not
last 12 months; visual impairment.
Impairment is severe at time of adjudication but not expected to
last 12 months; visual impairment.
Insufficient or no medical evidence furnished; visual impairment.
(obsolete)
Failure or refusal to submit to consultative examination; visual
impairment. (obsolete)
Applicant does not want to continue development of claim.
visual impairment. (obsolete)

287

DENCDE

6.2. Description of SSR Data Elements

N50 – Applicant willfully fails to follow prescribed treatment; visual
impairment. (obsolete)
N51 – (Before 3/9/91) – Impairment does not meet or equal listing
(disabled child under age 18 only), visual impairment. (Effective
3/9/91) – child under 18, individual functional assessment (IFA)
shows impairment not of comparable severity; visual
impairment.
N52 – Deleted from state rolls before 12/73 payment.
N53 – Deleted from state rolls after 12/73 payment.
N54 – District office is unable to locate applicant. (obsolete – might see
this in old cases).
USAGE NOTES

This data element occurs once for each SSR PAN. The most current is
kept on a CER extract.
If the case was initially denied but later approved, the DENCDE is
cleared.
N01-N25 are technical denials (not disability).
N30-N51 are medical denials(disability related application).
N52-N53 are conversion cases.
DENCDE and PSTAT are often the same.

288

6.2. Description of SSR Data Elements

DENIAL-JD

DENIAL-JD

Denial Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYMMDD
Yes
Yes
No
VDG1–APPL
DENCDE

DESCRIPTION AND PURPOSE

This data element indicates the date of the systems run that processes the
final denial decision listed in DENCDE. It is blank for an award or a
pending decision.
POSSIBLE VALUES
CCYYMMDD

- year, month and day

USAGE NOTES

This data element occurs once for each SSR PAN
On extract files made before June of 1998, this field was called DENDTE.

289

DIBDIG

DIBDIG

6.2. Description of SSR Data Elements

Disability Diagnosis Code--Primary
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
Yes

VDG1–DIB
DIBDIG2; DIG on
MBR file; PDX on 831
file

DESCRIPTION AND PURPOSE

This data element identifies the primary condition on which an
individual’s disability or blindness is based. DIBDIG contains a four-digit
impairment code devised by SSA (SSA Impairment Codes) or an ICD-9
code without decimal point (e.g., 3195 rather than 319.5).
POSSIBLE VALUES

A complete set of SSA Impairment Codes and corresponding ICD-9 codes
is given in Appendix C (page 582).
The following table groups the codes into diagnostic groups. These
groupings are used in the computation of tables 7.F1 and 7.F2 in the
Annual Statistical Supplement to the Social Security Bulletin. Only the
leftmost three digits are used in most cases, since the fourth digit is
generally a zero.
Diagnostic codes
Blank, 000, 001, 136, 248, 649,
677-679, 999
002–139 (except 136)
140–239
240–279 (except 248)
280–289
295
290–294, 296–316 (except 315.2)
317–319 (except 319.5)
320–359
360–379
380–389
390–459

290

Diagnostic group
Pending or denied
Infectious and parasitic
Neoplasms
Endocrine and metabolic
Blood and blood forming organs
Schizophrenia
Psychoses and neuroses
Mental retardation
Central nervous system
Diseases of the eye
Diseases of the ear
Diseases of the circulatory system

6.2. Description of SSR Data Elements

Diagnostic codes
460–519
520–579
580–629
630–676 (except 649)
680–709
710–739
740–759
760–779
780–799, 315.2, 319.5
800–998

DIBDIG

Diagnostic group
Diseases of respiratory system
Diseases of the digestive system
Diseases of genitourinary system
Complications of pregnancy
Skin and subcutaneous
Musculoskeletal system
Congenital anomalies
Perinatal disease
Other
Injury

USAGE NOTES

This data element occurs once for each SSR PAN. If the final medical
decision is a denial, the field is blank.
ICD-9 codes were used exclusively before 1985. Since that time, the DDS
have been using the new SSA Impairment coding scheme. ICD-9 codes
delineate specific diagnoses with four digits; the SSA codes are usually
less specific three-digit codes. The DDS should use SSA Impairment
Codes, but continues to use both coding systems.
Codes 136, 3152, and 3195 were shown under different diagnostic groups
in previous versions of the dictionary.
•

•
•

Code 136 (unspecified infectious/parasitic diseases) was moved from
“Infectious and Parasitic” to “missing” because its prevalence
dramatically increased on the SSR between March and April 1998
because of miscoding. This problem was limited to the SSR and had
no impact on cases coded 136 on the MBR and 831 Disability file.
Code 3152 (learning disorders) was previously displayed under
Psychoses and Neuroses.
Code 3195 (borderline intellectual functioning) was previously in a
separate diagnostic group by itself because the code was relatively
new. Code 3195 was established in 10/97 and is usually assigned to an
individual having IQ scores in the 71-84 range and for whom the
diagnosis of mental retardation has been excluded. Only a small
number of cases (11,000 as of December 1998) list 3195 as the
primary diagnosis.

Because of a special cleanup program run in March 1998, the SSR
contains primary diagnostic codes for about 80 percent of all disability
cases. For published data, other sources (e.g., MBR and 100% SSI files)
are matched to SSR extracts to improve the rate to 85 percent. Codes are
sometimes lost when the field re-inputs cases allowed on appeal (e.g.,

291

DIBDIG

6.2. Description of SSR Data Elements

DIBDIG = 0010). Sometimes, codes do not exist because the disability
decision was adopted from a concurrently filed SSDI claim (e.g., DIBDIG
= 0001).
Effective with the March 1998 CER extract file, there is a drop in the
number of code “0001” cases because corrective action has been taken to
fix these records.
Codes of 2480 and 6490 represent diagnoses that are actually DDS-coded
values for diagnoses falling in the 780x-799x series (i.e., ill-defined); thus,
depending on interpretation, they may be categorized in this group.
Missing diagnoses may be resolved by linking to the 831 Disability file.
This process may not be straightforward, depending on the extract to
which it is linked.

292

6.2. Description of SSR Data Elements

DIBDIG2

DIBDIG2 Disability Diagnosis Code--Secondary
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
Yes

VDG1–DIB
DIBDIG

DESCRIPTION AND PURPOSE

This data element identifies the secondary condition on which an
individual’s disability or blindness is based. DIBDIG2 contains a fourdigit impairment code devised by SSA (SSA Impairment Codes) or an
ICD-9 code without decimal point (e.g., 3195 rather than 319.5).
POSSIBLE VALUES

A complete set of SSA Impairment Codes and corresponding ICD-9 codes
is given in Appendix C (page 582).
The following table groups the codes into diagnostic groups. These
groupings are used in the computation of tables 7.F1 and 7.F2 in the
Annual Statistical Supplement to the Social Security Bulletin. Only the
leftmost three digits are used in most cases, as the fourth digit is generally
a zero.
Diagnostic codes
Blank, 000, 001, 136, 248, 649,
677-679, 999
002–139 (except 136)
140–239
240–279 (except 248)
280–289
295
290–294, 296–316 (except 315.2)
317–319 (except 319.5)
320–359
360–379
380–389
390–459
460–519
520–579

Diagnostic group
Pending or denied
Infectious and parasitic
Neoplasms
Endocrine and metabolic
Blood and blood forming organs
Schizophrenia
Psychoses and neuroses
Mental retardation
Central nervous system
Diseases of the eye
Diseases of the ear
Diseases of the circulatory system
Diseases of respiratory system
Diseases of the digestive system

293

DIBDIG2

Diagnostic codes
580–629
630–676 (except 649)
680–709
710–739
740–759
760–779
780–799, 315.2, 319.5
800–998

6.2. Description of SSR Data Elements

Diagnostic group
Diseases of genitourinary system
Complications of pregnancy
Skin and subcutaneous
Musculoskeletal system
Congenital anomalies
Perinatal disease
Other
Injury

USAGE NOTES

This data element occurs once for each SSR PAN. If the final medical
decision is a denial, the field is blank.
ICD-9 codes were used exclusively before 1985. Since that time, the DDS
have been using the new SSA Impairment coding scheme. ICD-9 codes
delineate specific diagnoses with four digits; the SSA codes are usually
less specific three-digit codes. The DDS should use SSA Impairment
Codes, but continues to use both coding systems.

294

6.2. Description of SSR Data Elements

DIS-ONST-JD

DIS-ONST-JD

Disability Onset Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYDDD, Julian
Yes
No
Yes
VDG1–DIB
8080-JD, DISPAYCDE

DESCRIPTION AND PURPOSE

This data element indicates the date of onset of disability or blindness.
POSSIBLE VALUES

*

–

Data transmitted in error
CCYYDDD - year and number of days.
USAGE NOTES

This data element occurs once for each SSR PAN. The most current is
kept on a CER extract.
If a final decision has not been made, this is the alleged date of onset.
See 8080-JD to determine if a decision has been made. DISPAYCDE of F
indicates a final medical decision has been made and so the date (DISONST-JD) is established.
If the final medical decision is a denial, the alleged date remains.
This data element matches the 831 Disability file data element DDPB if
the case is on the 831 Disability file. Otherwise, the MBR date of onset is
used if the case is “adopted” from the MBR.

295

DISPAYCDE

6.2. Description of SSR Data Elements

DISPAYCDE

Disability Payment Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
No
VDG1–DIB
8080-JD, DENCDE,
PSTAT

DESCRIPTION AND PURPOSE

This data element shows that payments are being made based on
presumptive or an allowed disability.
Income and resource research is not performed until medical approval is
done.
POSSIBLE VALUES

blank – does not apply
In Pay Codes
F – Final medical allowance as disabled or blind and met income
requirements
P – Presumptive finding by DO or DDS
S – State determination, DIB allowance (conversion case only )
T – Presumptive finding (conversion cases only)
Not in Pay Codes
F – Final medical decision was an allowance but did not meet income
requirements
R – Referred to state agency (no medical determination made )
X – Denied for reasons other than medical (income and resources)
(DENCDE=Nx)
*

296

–

Data transmitted in error

6.2. Description of SSR Data Elements

DISPAYCDE

USAGE NOTES

This data element occurs once for each SSR PAN. The most current is
kept on a CER extract.
There are two types of denials: technical, that is, not eligible because of
income, resources, citizenship, or other non-medical reasons; and medical,
that is, not disabled.
At the time of application, the DO may decide one of four things:
•
•
•
•

The person appears to meet the technical requirements and meets the
requirements for presumptive disability while waiting for DDS to
make the final medical decision. Code P.
The person is technically denied. Code X.
The person may meet technical requirements, refer to DDS. Code R.
PSTAT will be blank or an ‘H’.
The person has already been given a medical allowance on Title II.
Code F.

If the Disability Determination Services (DDS) decides that the person is
medically disabled, the code R or P is overwritten with the code F. If
there is a medical denial, the code remains an R or P. In this case,
DENCDE must be referred to.
After a medical decision allows the disability, more research is done on
the person’s income and resources. Whatever the income determination,
this code will remain an F.
This data element cannot be used to determine if an award or denial has
been decided. Instead, use DENCDE (non-blank if denied) and PSTAT
(C01 means in current pay status) and DISPAYCDE = F means award
given.
8080-JD will show date of award or denial.
In old, or stale, cases the codes, may be in lower case instead of upper
case.

297

DO

6.2. Description of SSR Data Elements

DO

Servicing Field Office Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes
Yes
VDG2–CURPAY
X-MITNG-DO

DESCRIPTION AND PURPOSE

This data element identifies the field office that services the recipient’s
current mailing address.
POSSIBLE VALUES

Three-character string.
USAGE NOTES

This data element occurs once for each SSR PAN.
Use X-MITNG-DO (not in this user’s manual) to identify the field office
that processed the SSI application.

298

6.2. Description of SSR Data Elements

EINCM

EINCM

Earned Income Chargeable Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Money–$$$$cc only
Yes
Yes
Yes
No
VDG9–COMPHIST–
CMNTH
UINCM, IETYP,
IEAMT

DESCRIPTION AND PURPOSE

This data element indicates the EINCM—one half of the remainder of the
total amount of earned income (self-employment plus wages) after
deducting earned income exclusions and the standard exclusions. EINCM
is used to compute payments.
The rationale is that the chargeable earned income is retained by month for
ease in reconstructing the computation
POSSIBLE VALUES

$0.00 - $9999.99

earned income

USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month.
Earned income exclusions consist of the general exclusions described
below and specific work exclusions (student child, blind work expenses,
approved plan for achieving self-support, and impairment-related work
expenses). See IETYP for more details.
The general earned income exclusions are:
• If only earned income, deduct $85 plus one-half of the remaining
earnings;

299

EINCM

6.2. Description of SSR Data Elements

•

If both earned and unearned income, deduct $65 plus one-half of the
remaining earnings.

EINCM = ½ [IEAMT(IETYP=S) + IEAMT(IETYP=W) –
IEAMT(IETYP=B) – IEAMT(IETYP=C) –
IEAMT(IETYP=D) – IEAMT(IETYP=T)] –
Standard Exclusion ($85 or $65)
It is generated by the monthly and daily runs of computation history
(computation history).

300

6.2. Description of SSR Data Elements

ELG-RD

ELG-RD

Eligibility Date
Type:

Binary 2, Months rel
01/74
Date: CCYYMM
Yes

Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location: VDG1–APPL
Related Data Elements: APPL-JD, CLM-FILJD, START-RD
DESCRIPTION AND PURPOSE

This data element indicates the month of first eligibility. Since eligibility
tends to extend back to the point of award, the ELG-RD is usually the
same as the application date
(APPL-JD).
The rationale is to compute payment, especially where recipient is found
disabled retroactively.
POSSIBLE VALUES

$0.00 - $9999.99

earned income

USAGE NOTES

This data element occurs once for each eligible person (PAN). The most
current is kept on a CER extract.
The Welfare Reform legislation changed the payment rules. Effective
08/22/96, the first month of payment cannot be earlier than the second
month of eligibility (ELG-RD plus one month). Before 8/22/96, ELG-RD
was the earliest month benefits were payable.
If START-RD has a value then use it for the earliest computation month.
Otherwise, use ELG-RD.
CER Extracts Format- YYMM (on files selected 05/98 or earlier).

301

ESPER

6.2. Description of SSR Data Elements

ESPER

Essential Person—1974 Conversion Case
Type:
Character 1
Data Format:
Repeating:
No
Cleared:
Reset:
Edited:
Master Record Location: CASE
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element identifies essential person categories for conversion
cases. Conversion cases involved people who were receiving SSI benefits
from a state and who were passed on to SSA when SSA began managing
the program.
The rationale is that the presence of essential person(s) affects payment
amounts.
POSSIBLE VALUES

0 – No essential person involved
1 – Ineligible spouse
2 – Living with father
3 – Living with mother
4 – Non-relative in person 2 space on the record
5 – Non-relative in person 3 space on the record
A – Ineligible spouse and another
B – Live with father and another
C – Live with mother and another
D – At least 2 essential persons, one of whom is per2
E – A least 2 essential persons, one of whom is per3
F – Living with parent is essential person ( pipeline cases only )
USAGE NOTES

Some states paid money to essential persons when they were
administering SSI because they wished to keep beneficiaries out of
hospitals. (California was the largest provider of these funds.) When SSA
took over SSI, it kept paying these people although it did not allow any
new essential persons. Up to 50 percent of the Federal Benefit Rate (FBR)
is added to the beneficiary’s check to cover expenses to support the
essential person.

302

6.2. Description of SSR Data Elements

ESPER

As of June 2000, there were fewer than 5,000 essential persons. If they
ever go out of pay status, they could not be reinstated.

303

FEDAMT

6.2. Description of SSR Data Elements

FEDAMT Federal Money Due Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 3
Money–$$$cc
Yes
Yes
Yes
No
VDG9–COMPHIST–
CMNTH
SUPAMT, FEDPMT

DESCRIPTION AND PURPOSE

This data element indicates the actual computed monthly benefit amount
for which the person is eligible. FEDPMT is taken from this. However,
later FEDAMT may be recalculated to reflect changes in income or
PSTAT (Payment Status) or LIVF (Living Arrangement Code for Federal
Money) and result in a different value than what was paid.
It is also referred to as Federal Computational Amount.
POSSIBLE VALUES

$1.00 - $999.99

benefit amount

USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
This figure does not include back payments and is always equal to or
lower than the Federal Benefit Rate (FBR).
The FEDAMT can be quite different from the Federal Money Paid
Amount (FEDPMT) because it can be rewritten after the fact. If
circumstances change for an individual and the benefit amount changes,
previous months’ FEDAMT may be corrected using the new information.
This will result in a difference in what should have been paid and what
was paid. There will be minimal differences when using the 1 percent or
10 percent sample files because the files are drawn monthly.
There are two reasons FEDAMT and FEDPMT may differ on monthly
amounts:

304

6.2. Description of SSR Data Elements

•
•

FEDAMT

FEDAMT was recomputed after FEDPMT was set
FEDPMT was increased to cover underpayments

For the most part, if there is an amount in FEDPMT for June, there will be
an amount in FEDAMT for May. There are a few exceptions. One is
where an overpayment is being collected and the rate of adjustment equals
or exceeds the monthly benefit amount. The FEDAMT will show the
scheduled payment, but the actual payment (FEDPMT) will be zero.
Another example is where the person receives payments under
Goldberg/Kelly. The FEDAMT will be zero, but the FEDPMT will have
some money in it. There are some of these cases.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month. Also on the CER is a
field with the name FEDAMT-CUR that shows the dollar amount due for
the current month of file selection (SEL-DATE).
The longitudinal format extracts capture the federal due amount and paid
amount for every month since eligibility began.
The same rules apply to the State Computational Amount (SUPAMT) and
the State Payment Amount (STATPMT).
Note: For files selected 06/98 or later, compare FEDAMT-CUR to
FEDPMT for the same month to make due versus paid comparisons.
However, for files selected before 06/98, use FEDAMT and follow these
guidelines.

305

FEDPMT

6.2. Description of SSR Data Elements

FEDPMT Federal Money Paid Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Money–$$$$$cc
Yes
No
No
No
VDG9–PAYHIST
STATPMT, FEDAMT,
PAYFLG1, PAYFLG2

DESCRIPTION AND PURPOSE

This data element indicates the actual federal money paid in a given
month. Includes federal recurring amounts and back payments.
This amount will not be retroactively adjusted like FEDAMT, and,
because of back pay might be much larger than any FEDAMT.
It is also referred to as the Federal Payment Amount.
POSSIBLE VALUES

Monetary value with two implied decimal fractions.
USAGE NOTES

$0.00 - $99999.99

money paid

The main method to count SSI recipients checks whether FEDPMT or
STATPMT is greater than zero.
On an SSR record, there are up to 700 occurrences of FEDPMT for each
eligible person. See PAYFLG1 and PAYFLG2 for more information.
This amount, FEDPMT, can often be quite different from Federal Money
Due Amount (FEDAMT) because FEDAMT may be rewritten after
FEDPMT is set. If circumstances change for an individual, the benefit
amount may change also. If a change occurs that applies to past months,
the computations of FEDAMT for the affected months will be recomputed
using the new data. This will produce a difference in what the person was
due and what was paid. There are minimal differences in the One Percent
or Ten Percent sample files because the files are drawn monthly.

306

6.2. Description of SSR Data Elements

FEDPMT

There are several reasons FEDAMT and FEDPMT may differ on monthly
amounts (also see page 256):
•
•
•
•

FEDAMT was recomputed after FEDPMT was set;
FEDPMT was increased to cover underpayments (e.g., back payment
for new awardees);
FEDPMT was decreased to recover an overpayment;
FEDPMT may be greater than FEDAMT because the person is
receiving payment under Goldberg-Kelly.

For CER extracts, these occurrences are reduced to one monthly dollar
amount that is the sum of federal payments issued during that month.
Effective 09/99, the Longitudinal format extracts capture FEDPMT for
every month since eligibility began.

307

FIRST-PAY-DATE

6.2. Description of SSR Data Elements

FIRST-PAY-DATE

First Payment Date On This Record
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date: CCYYMMDD
No
No
No
No
Derived
8080-JD, START-RD

DESCRIPTION AND PURPOSE

This data element captures first payment date on a specific SSR. (Keep in
mind that a given SSI application may be covered by multiple SSRs.)
This is not an SSR data element. It is derived from the PAYHST-JD data
element that occurs on the SSR once for every month of payment on this
account. Returned checks and presumptive disability payments are not
counted. See usage notes for more detail.
POSSIBLE VALUES
CCYYMMDD

- year, month and day of first payment

USAGE NOTES

To derive the FIRST-PAY-DATE scan the payment history data from the
oldest occurrence and select the first PAYHIST-JD entry that meets the
following conditions:
•
•

PAYFLG1 and PAYFLG2 is equal to 1N, 2E, 3N, or 5N; and
PAYFLG3 is not equal to J or P.

This data element is a derived data element on CER and LFR formats. It
used to be called AWARD-DATE on CER extract files selected 02/9805/98; it is not available on CER extract files selected before 02/98. As of
March 1995, it is available on LFR extracts by the acronym AWARDDATE.
Contact SSA for more information about how to use FIRST-PAY-DATE
to capture award counts if you are working with the CER Original File or
the Longitudinal File.

308

6.2. Description of SSR Data Elements

HUN

HUN

Housed Under Number
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 9
No
No
No
CASE
PAN

DESCRIPTION AND PURPOSE

This data element is the Social Security Number of the first eligible person
in the household unit. This is similar to the CAN field on the MBR.
POSSIBLE VALUES

Bytes 1-3 = area number
Bytes 4-5 = group number
Bytes 6-9 = serial number
USAGE NOTES

Persons may be found under several different HUNs if they were a spouse
or a parent of an eligible recipient and live with them. The first eligible
person may be an alien, but person 2 or person 3 will not include a sponsor
unless the sponsor is a parent or spouse of the alien.
See Section 6.1.1 or more information.

309

IEAMT

6.2. Description of SSR Data Elements

IEAMT

Earned Income Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Money–$$$$cc
Yes
Yes
VDG3–IEARN
IETYP, IEFRQ,
IESTART-RD, EINCM

DESCRIPTION AND PURPOSE

This data element indicates the amount of monthly earned income or
earned income exclusions for types specified under Earned Income Type
(IETYP).
POSSIBLE VALUES

$0.00 - $9999.99

monthly earned income

USAGE NOTES

This data element is part of the VDG3 group that covers earned income
data. Every income source or exclusion a person has will be represented
in one VDG3 group on the SSR. In each group, the field IEAMT will give
a dollar amount of earnings, or exclusion, and IETYP will identify the
type of earned income. A single SSR record will contain multiple VDG3
groups as needed to record different jobs and exclusions. For each eligible
PAN there is space for up to 340 VDG3 groups. When this space is full,
the record is terminated and a new SSR record is created.
If there is a net loss situation (IETYP=N), the amount in IEAMT will be
subtracted from the money associated with a IETYP of W (wages) or
unearned income (IUETYP).
If the record is in terminated status (PSTAT=Txx), IEAMT will be
changed to a value of $0; it will not be blank. IETYP would remain the
same, but IEFRQ would change to T.
A person with no job or who is self-employed will have no occurrence of
the VDG3 group for those months with no income.

310

6.2. Description of SSR Data Elements

IEAMT

A wage earner who qualifies for an income exclusion (such as a student)
would have at least two entries, one with earnings and the other with
exclusions. For example, a student who works and received $1000 a
month in wages but who has a student exclusion of $400 a month would
have a record that looks like this:

Entry 1
Entry 2

IETYP
W
B

IEAMT
$1000
$400

It is also referred to as Amount of Earned Income or Earned Income
Exclusion.
On a CER extract, there is space for 6 IEAMT values for the selected
month. IEAMT dollars associated with IETYP B are not included in CER
extracts. Multiple incomes (IEAMT) of the same IETYP will be added
together in IEAMT. The earned income group is kept for the month that
matches the SEL-DATE, usually the current month.
On a CER extract, current earned income (IEAMT > 0) is captured for the
following month (SEL-DATE + 1 month). See IETYP for more.

311

IEFRQ

6.2. Description of SSR Data Elements

IEFRQ

Earned Income Frequency
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
VDG3–IEARN
IESTART-RD,
IEAMT, IETYP

DESCRIPTION AND PURPOSE

This field indicates the frequency of receipt of earned income.
POSSIBLE VALUES

C – Continuing
T – Terminated
N – One time payment
USAGE NOTES

This data element is part of the VDG3 group that covers earned income
data. Every income source or exclusion a person has will be represented
in one VDG3 group on the SSR. In each group the field IEAMT will give
a dollar amount of earnings, or exclusion, and IETYP will identify the
type of earned income. A single SSR record will contain multiple VDG3
groups as needed to record different jobs and exclusions. For each eligible
PAN there is space for up to 340 VDG3 groups. When this space is full
the record is terminated and a new SSR record is created.
If the record is put in terminated status (PSTAT=Txx) IEFRQ will change
to a value of T and IEAMT changes to $0 as the new ‘payment amount’.
On a CER extract, there is space for six VDG3 groups corresponding to
the 6 IETYP codes, excluding type B. The current earned income
(IEAMT > zero) is captured for the following month (SEL-DATE + 1
month). See IETYP for more information.

312

6.2. Description of SSR Data Elements

IESTART-RD

IESTART-RD

Earned Income Start Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Binary 2, Months rel
01/74
Yes
Yes
VDG3–IEARN
IEFRQ, IETYP,
IEAMT

DESCRIPTION AND PURPOSE

This data element indicates the month earned income or exclusion began.
The rationale is that to compute payment, the effective date is required.
POSSIBLE VALUES
CCYYMM

Year and month

USAGE NOTES

This data element is part of the VDG3 group that covers earned income
data. Every income source or exclusion a person has will be represented
in one VDG3 group on the SSR. In each group, the field IEAMT will give
a dollar amount of earnings, or exclusion, and IETYP will identify the
type of earned income. IESTART-RD will give the start data of this
amount. A single SSR record will contain multiple VDG3 groups as
needed to record different jobs and exclusions. For each eligible PAN
there is space for up to 340 VDG3 groups. When this space is full the
record is terminated and a new SSR record created.
On a CER extract, there is space for six IEAMT values for the selected
month. IETYP B exclusions are not included in CER extracts. Multiple
incomes or exclusions of the same IETYP will be added together in
IEAMT. The earned income group is kept for the month that matches the
SEL-DATE, usually the current month.
On a CER extract, the group for current earned income is captured for the
month that matches the SEL-DATE + 1 month.
On CER extracts, this data element has format CCYYMM.

313

IETYP

6.2. Description of SSR Data Elements

IETYP

Earned Income Type Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
VDG3–IEARN
IEAMT, IUEAMT,
IESTART-RD, IEFRQ

DESCRIPTION AND PURPOSE

This data element indicates the type of earned income or earned income
exclusions. The presence of this data element does not indicate current
pay status. If the benefit is terminated, this data element is unchanged.
An IEAMT of $0 reflects the loss of benefits.
POSSIBLE VALUES

blank – does not apply or unknown
Earned income:
S – Self-employment
W – Wages
N –Net Loss
Earned income exclusions:
B – Student education expense
C – Blind work expense
D – Program to Achieve Self Support (PASS) approved INCOME
exclusion – for disabled or blind (see notes)
T – Disabled workers impairment-related work expenses (devices) (see
notes)
USAGE NOTES

This data element occurs six times per month for up to 340 months per
SSR PAN. Each of the six occurrences corresponds to one of the IETYP
codes. The entire group is present is there are data for at least one type of
earned income.
Work exclusions represent amounts of earned income that will not count
toward SSI eligibility status. These exclusions are for specific amounts

314

6.2. Description of SSR Data Elements

IETYP

that are given in the IEAMT field that corresponds to the IETYP. For
instance, if a disabled SSI recipient needs a wheelchair to work, and the
wheel chair is valued at $50 a month, there will be an entry on the record
with IETYP of T and IEAMT of $50. If the same individual earns $500 a
month at his/her job, there will be another entry with IETYP of W and
IEAMT of $500. The exclusion will be subtracted from the earnings, and
only $450 will be used to determine SSI benefits.
Work exclusions are applied against the earned income amount (IETYP =
W or S) before the general earned income exclusion (see EINCM).
One of the work exclusions (IETYP=D) cam also offset unearned income
(IUEAMT).
Student exclusions (IETYP=B) are limited to a maximum of $400/month
or $1620/year. Eligibility is limited to full-time students who are less than
22 years old and are working. See the student indicator field, STUDM.
Formulas are used to compute the amount of work exclusions (IETYP=B,
C, and T) to be subtracted from earnings before calculating benefit
amounts. Work exclusion D is a dollar-for-dollar exclusion and can also
be used to offset unearned income (IUEAMT). If expenses (such as
tuition) equal or exceed earnings, then there will be no countable earnings
deducted from benefit amounts.
If the field IETYP is on a record for a certain person, that person must
have earnings or a net loss. (This only applies to self-employment.) The
one exception is IETYP D with the presence of unearned income
(IUETYP).
If the person has more than one employer then the amount in IEAMT will
be the combined wages with an IETYP of W. If the person has both
wages and self-employment income, there will be two entries on the
record—one with IETYP W and the other with IETYP S.
Net losses (IETYP=N) only exist for those who are self-employed. The
amount in IEAMT will be subtracted from the money associated with a
wages or unearned income. One cannot have an IETYP S and an IETYP
N for the same taxable year.
A disabled person may have both a D and a T. In this situation, both
amounts would be subtracted from earnings before computing SSI
benefits.
D is the amount of a recipient’s income that is being excluded for a PASS.
The intent of PASS is to enable disabled individuals to return to work by

315

IETYP

6.2. Description of SSR Data Elements

allowing them to continue to get SSI even though there is some income.
Code D persons may not be currently employed.
A person with no wages or self-employment income will not have data for
this field or IEAMT.
A non-excluded wage earner would have IETYP=S/N and IEAMT =
monthly earnings.
On a CER extract, there is space for six VDG3 groups for the selected
month. IETYP B exclusions are not included in CER extracts. Multiple
incomes (IEAMT) of the same IETYP will be added together in IEAMT.
The presence of a particular type does not indicate current activity. Check
the IEAMT for each to determine if anything is currently being paid. The
earned income group is kept for the month that matches the SEL-DATE,
usually the current month. On a CER extract, the group is kept for the
month that matches the SEL-DATE, usually the current month.

316

6.2. Description of SSR Data Elements

IUEAMT

IUEAMT

Unearned Income Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Money–$$$$cc
Yes
Yes
No
VDG3–IUNEARN
IEAMT, IUETYP,
SEL-DATE, IETYP,
IUEFRQ, IUESTARTRD, UINCM

DESCRIPTION AND PURPOSE

This data element indicates the amount of monthly unearned income.
POSSIBLE VALUES

$0.00 – $9999.99

monthly unearned income

USAGE NOTES

This data element is a part of the VDG3 group that covers unearned
income data. Every unearned income source or exclusion a person has
will be represented in one unearned income subgroup of the SSR. In each
subgroup, the field IUEAMT will give a dollar amount of income, and
IUETYP will identify the type of income. IUESTART-RD will give the
start data of this income source. A single SSR record will contain multiple
VDG3 unearned income subgroups as needed. For each eligible PAN
there is space for up to 260 unearned income subgroups. When this space
is full the record is terminated and a new SSR record is created.
When benefit computations are performed the amount in IUEAMT may be
reduced by IEAMT if IETYP is D. D is a dollar-for-dollar exclusion. If
expenses (such as tuition) are equal to or exceed earnings, then no
earnings will affect benefit amounts. Because it is possible to have no
amount for a specific type of income, it is necessary to check both the
IUETYP and IUEAMT fields together.
On a CER extract, there is space for six occurrences of current unearned
income subgroups for the selected month. Multiple incomes of the same
IUETYP will be added together in IUEAMT. The unearned income group
is kept for the month that matches the SEL-DATE, usually the current

317

IUEAMT

6.2. Description of SSR Data Elements

month. If there are more than six types of unearned income present on the
SSR for the selected month, the sixth IUEAMT will summarize all the
remaining dollar amounts. The corresponding IUESTART-RD data
elements will be included.

318

6.2. Description of SSR Data Elements

IUEFRQ

IUEFRQ

Unearned Income Frequency
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
No
VDG3–IUNEARN
IUESTART-RD,
IUEAMT, IUETYP

DESCRIPTION AND PURPOSE

This data element indicates the frequency of receipt of unearned income
POSSIBLE VALUES

C – Continuous monthly payments
N – One time payment
R – Recent OASDI filing and no eligibility decision yet
T – Termination of continuing monthly payment
U – Uninsured (getting Medicare only)
blank – default
USAGE NOTES

This data element is a part of the VDG3 group that covers unearned
income data. Every unearned income source a person has will be
represented in one unearned income subgroup of the SSR. In each
subgroup the field IUEAMT will give a dollar amount of earnings and
IUETYP will identify the type of unearned income. IUESTART-RD will
give the start data of this income source. A single SSR record will contain
multiple VDG3 unearned income subgroups as needed to record different
incomes. For each eligible PAN, there is space for up to 260 unearned
income subgroups. When this space is full, the record is terminated and a
new SSR record is created.
An IUETYP of D and IUEFRQ of U indicates that an RRB ID is assigned,
currently Title XVIII only. Future RRB entitlement is possible; mainly
Medicare – not cash.
An IUETYP of D and IUEFRQ of R indicate a recent RRB filing (applied
for Title II or RRB and Title XVI at same time). The value will convert to
a C or N if the claim is approved or a to T if it is not.

319

IUEFRQ

6.2. Description of SSR Data Elements

On a CER extract, there is space for six IUEAMT values for the selected
month. Multiple incomes of the same IUETYP will be added together in
IUEAMT. The unearned income group is kept for the month that matches
the SEL-DATE, usually the current month. If there are more than six
types of unearned income present on the SSR for the selected month, the
sixth IUEAMT will summarize all the remaining dollar amounts. The
corresponding IUESTART-RD data elements will be included.

320

6.2. Description of SSR Data Elements

IUESTART-RD

IUESTART-RD Unearned Income Start Date
Type:

Binary 2, months rel
01/74
Date: CCYYMM
Yes

Data Format:
Repeating:
Cleared:
Reset:
Yes
Edited:
Master Record Location: VDG3–IUNEARN
Related Data Elements: IUEFRQ, IUETYP,
IUEAMT
DESCRIPTION AND PURPOSE

This data element indicates the month the income started for recurring
payments and the month received for one-time payments.
The rationale is that to compute the payment, the effective date of receipt
is needed.
POSSIBLE VALUES
CCYYMM

-

Year and month of start of payments

USAGE NOTES

This data element is a part of the VDG3 group that covers unearned
income data. Every unearned income source a person has will be
represented in one unearned income subgroup of the SSR. In each
subgroup, the field IUEAMT will give a dollar amount of income, and
IUETYP will identify the type of unearned income. IUESTART-RD will
give the start data of this income source. A single SSR record will contain
multiple VDG3 unearned income subgroups as needed. For each eligible
PAN, there is space for up to 260 unearned income subgroups. When this
space is full, the record is terminated and a new SSR record is created.
On a CER extract, there is space for six IUEAMT values for the selected
month. Multiple incomes of the same IUETYP will be added together in
IUEAMT. The unearned income group is kept for the month that matches
the SEL-DATE, usually the current month. If there are more than six
types of unearned income present on the SSR for the selected month, the
sixth IUEAMT will summarize all the remaining dollar amounts. The
corresponding IUESTART-RD data elements will be included.

321

IUETYP

IUETYP

6.2. Description of SSR Data Elements

Unearned Income Type Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes
Yes
VDG3–IUNEARN
IUEAMT, LIVF,
IUESTART-RD,
IUEFRQ

DESCRIPTION AND PURPOSE

This data element indicates the particular kind of unearned income. The
benefit calculation is affected by the value of IUETYP.
POSSIBLE VALUES

blank – does not apply or unknown
A – Social security benefits (Title II)
B – Black lung
C – Veterans Administration compensation
D – Railroad retirement
E – Veterans Administration pension – needs-based
F – Assistance based on need and counts as income e.g., TANF (used
to be AFDC). (see Notes)
G – Title XVI windfall OFFSET
H – In-kind support(non cash) and maintenance. Value of support
received because of special living arrangements (never more than
one-third FBR (Federal Benefit Rate) +$20.) LIVF=A or C
I – Income exclusion because of a person’s income allocated to
children. Applies to the deemer/parent.
J – Value of One Third Reduction (VTR) (1/3 of the FBR) (LIVF=B)
K – Blind countable income conversion cases only (a special provision
to exclude income)
L – Military pension
M – Civil service pensions, annuity(s) and survivors
N – Support payments received from absent parents (recipients less
than 18 years old)
O – Income based on need from private sources (e.g., Salvation Army)
P – Other employment-related pension (Panama Canal Zone (CZC)),
state or local government retirement, private pensions.
Q – Worker’s compensation

322

6.2. Description of SSR Data Elements

IUETYP

R – Rents, interest, dividends, royalties
S – Other (e.g., unemployment insurance or roommate giving cash
towards expenses)
T – Alaskan annual bonus or income under a demonstration project .
V – Field Office manually computed net deemed income (Override)
W – Title II windfall offset (SSI benefits first, which affect OASDI)
X – Mandatory income level (conversion cases only) (Combine federal
and state grant amounts and then determine the minimum state
payment)
Y – MIL (mandatory income level) special needs reduction (conversion
cases only- exclude some income)
Z – State countable income (Vermont conversion cases only)
USAGE NOTES

This data element is a part of the VDG3 group that covers unearned
income data. Every unearned income source a person has will be
represented in one unearned income subgroup of the SSR. In each
subgroup, the field IUEAMT will give a dollar amount of income, and
IUETYP will identify the type of unearned income. IUESTART-RD will
give the start data of this income source. A single SSR record will contain
multiple VDG3 unearned income subgroups as needed. For each eligible
PAN, there is space for up to 260 unearned income subgroups. When this
space is full, the record is terminated and a new SSR record is created.
Federally subsidized program benefits do not count as income for the
purposes of SSI eligibility or amount of benefits. Food Stamps do not
count as income. Neither does home energy assistance, federal disaster
assistance, federal housing assistance, school lunches, or other food
programs.
Codes H and S can be one-time or continuous benefits. Code H includes
non-cash items such as food, clothing, shelter paid for by another, and
vouchers for food or hotel (if homeless). Code S includes cash given for
unspecified shopping, non-domestic travel tickets, and cash not tied to
basic needs.
If one lives with a brother for free then LIVF =B and IUETYP=J. If one
lives with a brother and pays some money toward expenses, then LIVF=A
and IUETYP=H.
F type unearned income benefit amounts are not affected by any other
income or exclusion amount. Only the F amount is used. IUETYP E F,
and J do not get the $20 automatic disregard.

323

IUETYP

6.2. Description of SSR Data Elements

This is a two-character field because it was once planned to convert to a
two-character coding scheme.
On a CER extract, there is space for six IUEAMT values for the selected
month. Multiple incomes of the same IUETYP will be added together in
IUEAMT. The unearned income group is kept for the month that matches
the SEL-DATE, usually the current month. If there are more than six
types of unearned income present on the SSR for the selected month, the
sixth IUEAMT will summarize all the remaining dollar amounts. The
corresponding IUESTART-RD data elements will be included.
On CER extracts this field has a one-digit alpha format on files selected
05/98 or earlier but a one-digit alpha on files selected after 05/98.
In summary:
A, B, C, D, G, H, L, M, P, Q, R, S, and V are used in establishing the base
income for computing benefit amounts.
E, F, and J are used in establishing the unearned income but are not
subject to the $240/year general exclusion.
N is reduced by the system by one-third prior to use in establishing the
unearned income base.
Codes K, T, X, Y, and Z are not used in establishing unearned income
base. Codes X, Y, and Z are used for mandatory supplementation
processing only.

324

6.2. Description of SSR Data Elements

LAF

LAF

Ledger Account File
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes
Yes
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element reflects the MBR payment status for this beneficiary.
Initially, this value comes from the MBR, but it may subsequently get out
of sync.
LAF is a two-digit character field. The first character is a status code, and
the second character is a “reason” code that expands upon the status.
POSSIBLE VALUES

blank – unknown
Obsolete Codes
A –
A& –
A- –
A0 –
A1 –
A2 –
A3 –
A4 –
A5 –
A6 –
A7 –
A8 –

Withdrawal for adjustment
Withdrawn from S or D to be placed in C
Withdrawn from C to be placed in S or D
Withdrawn to adjust reduction factor
Military service recomputation (Section 229) for service after 1956
1965 or 1967 recomputation
Military service recomp (Section 229) for service after 1956
Disability offset recalculation under 1967 amendments
Withdrawal for PIA recomputation
Disability freeze recalculation
Military service recomp (Section 217) credit before 1957
Transfer from DIO to an RSI program service center

Not Obsolete
A9 –
AC –
AD –
AE –

All other adjust actions
PIA correction (no recomputation)
Adjusted for dual entitlement
Adjusted for Japanese internment recomputation

325

LAF

6.2. Description of SSR Data Elements

AF –
AJ –
AM –
AP –
AS –
AW –
B –
C –
D –
DP –
DW –
D1 –
D2 –
D3 –
D4 –
D5 –
D6 –
D9 –
E –
N –
ND –
P –

PB –

Transfer from a RSI program service center to DIO
Adjusted to compensate for workman’s comp offset
Withdraw from HIB only status
Withdrawn for PIC change or post-entitlement action or adjusted
for partial withholding of overpayment not on MBR.
Adjusted for simultaneous entitlement
Withdrawn to impose workman’s comp offset
Abatement status
Current payment status (except railroad payment) = principal
condition
Deferred payment status
Deferred because of public assistance
Deferred because of Workers Compensation (WC) offset
Deferred for foreign work test
Deferred for annual retirement test
Deferred as an auxiliary of a beneficiary whose status is deferred
for annual retirement test (LAF = D2)
Deferred for no child-in-care
Deferred as an auxiliary of a beneficiary whose status is deferred
for foreign work test (LAF = D1)
Deferred to cover overpayments not covered by any of the above
reasons
Miscellaneous deferment not provided with a specific code
Current payment through Railroad Board (RRB)
Disallowed claim (technical disallowance)e.g., not enough
Quarters of Coverage (QC)
Denied claim (medical/dental) e.g., not proven disabled
Pending claim (adjudication pending) (no beneficiary in this claim
is in a LAF other than B, N, P, T, U or X) (low-order LAF is equal
to LAF S low-order positions) used with delayed claims to show
that upon final adjudication the beneficiary should be placed in
LAF S with the same subscript. For example, LAF P2 would
indicate that upon adjudication the LAF will become S2
Delayed claim (another beneficiary in this claim has a LAF other
than B, N, P, T, U, or X)
Claim has been terminated from delayed status (LAF PB)

PT –
R –
S – Conditional payment status
SD – Technical entitlement
SF – Prouty beneficiary fails to meet residency requirement. (For
Prouty, see footnote 3 on page 66.)
SH – Government pension completely offsets benefits due a spouse,
widow, mother, father or special age 72 (Prouty) beneficiary (see
notes)
SJ – Alien suspension
SK – Deportation

326

6.2. Description of SSR Data Elements

LAF

SL – Barred payment country
SM – Refused old-age insurance benefits to get Medicare-only coverage
(prior to 1/81)
SP – Prouty beneficiary receiving public assistance
SS – Non payment to post-secondary students during summer months
SW – WC Offset
S0 – Pending determination of continuing disability
S1 – Worked outside the United States (U.S.)
S2 – Worked inside the U.S.
S3 – Insured person worked in the U.S.
S4 – Failure to have child-in-care
S5 – Insured person worked outside the U.S.
S6 – For better address
S7 – Prisoner suspension; suspension because of extended trail work
period (EPE SGA); or suspension for refusing Vocational
Rehabilitation (VR) Services (see Reason for Suspension or
Termination (RFST) on MBR record for why suspension occurred)
S8 – Payee not determined
S9 – All other suspension reason not specifically defined (miscellaneous
suspension) (see RFST on MBR record for why suspension
occurred))
T – Terminated (not used)
TA – Advanced filing claim terminated before maturity
TB – Mother, Father terminated-entitled to disabled widow(er)’s
benefits
TC – Disabled widow or widower attained age 65
TJ – Advance file claim terminated after maturity
TL – Termination of student (post-secondary) benefits because of
legislative changes in student requirements
TP – Terminated for change of Payment Identification Code (PIC) on
post-entitlement actions
TR – Claimed withdrawn
TX – DIB attained 65 (also used for auxiliary beneficiaries)
T- – DIB attained 65, converted to RIB (same as TX)
T0 – Benefits payable by some other agency
T1 – Death of beneficiary
T2 – Dependent status terminated because of death of primary
beneficiary. This is a very ephemeral code. Most people who lose
benefits because of the death of a primary beneficiary will soon
convert to a survivors beneficiary.
T3 – Divorce, marriage (see RFST on MBR record for why suspension
occurred)
T4 – Attainment of age 18 or 22 and not disabled; mother/father
terminated based on last child’s attainment of age 16.
T5 – Entitled to other benefits equal or larger

327

LAF

6.2. Description of SSR Data Elements

T6 –

T7 –

T8 –
T9 –
U –
W –
X –
XD –
X8 –
XK –
XR –
X0 –
X1 –
X5 –
X7 –
X9 –
ZZ –

Termination of mother/father benefits because of death or marriage
of last child; termination of benefits because child no longer
disabled or attending school. (Examination of BIC on the MBR
record will determine the meaning of this value.).
Adoption of child; mother terminated, last entitled child adopted.
Valid only if Date of Suspension or Termination (DOST) is earlier
than 10/72. Probably not happening any more.
DIB no longer disabled; mother/father terminated, child no longer
disabled
All other termination reasons
Active title XVIII status only
Withdrawal before entitlement
Title XVIII adjustment or termination status
Withdrawal for adjustment
Payee not determined
Deportation
Withdrawn from Supplemental Medical Insurance Benefits
(SMIB)
Claim transferred to RRB
Death of beneficiary
Entitled to other benefits
Health Insurance Benefits (HIB)/SMIB terminated
All other reasons

USAGE NOTES

This data element occurs once per eligible or deeming person (up to three
persons) per SSR record.
The most common universe is “C “ (C followed by a blank), or current
payment status. Another commonly used first character value is “T”
(termination status).
LAF must be crossed with BIC (Beneficiary Identification Code) for
proper interpretation. In some cases, a single LAF code will define
multiple universes and the only way to distinguish them is by examining
BIC. For example, LAF=’T6’ may indicate a termination because of
death/marriage or because an individual is no longer disabled. The
researcher must cross with BIC to determine the applicable condition for
termination of the mother or father of the child.
If IUETYP=A income stops, the LAF code may explain why.

328

6.2. Description of SSR Data Elements

LIVF

LIVF

Living Arrangement Code for Federal Money
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
Yes
VDG9–COMPHIST–
CMNTH
IUETYP, OSCD

DESCRIPTION AND PURPOSE

This data element indicates the living arrangement code of the beneficiary
used to compute the monthly federal payment.
The rationale is to know which standard payment amount to use.
POSSIBLE VALUES

Blank – Payment status code (PSTAT) of H10, N02, N03, N22, N23 or
in deferred status.
status (information not yet collected- see Notes).
A – Living in own household or alone or “intervening”
B – Living in the household of another receiving support and
maintenance (not C) (see Notes)
C – Living in parent’s own household and child less than 18 (see
Notes)
D – Living in medical facility and Medicaid pays more than 50 percent
of expenses.
* – Error in transmission of data.
USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
Own household means that the person owns the property, is liable for rent
of the property, or is paying a fair share of the household expenses.
A is the default situation and includes the homeless and those in
residential facilities (not medical).

329

LIVF

6.2. Description of SSR Data Elements

The MSSICS file has much more detail about one’s living arrangements.
At the time one applies for SSI disability benefits only a limited amount of
information is collected. Once the medical decision that allows the
benefits is decided, the applicant is asked for more information, such as
living arrangements. LIVF is blank until this time. There is only a value
in LIVF for eligible persons.
Benefits for persons with LIVF codes of A and C start with the Federal
Benefit Rate (FBR) before benefits are reduced by countable income.
Code B recipients start with two-thirds of the FBR and then have
reductions taken.
Recipients with LIVF codes A and C can have IUETYP H (in-kind
support and maintenance), while those with LIVF code B always have
IUETYP of J and are subject to a reduction.
If a recipient lives with a brother for free, the coding will be LIVF=B and
IUETYP=J. However, if a recipient lives with a brother and pays some of
the expenses, the coding will be LIVF=A and IUETYP=H.
Children under age 18 can be in any category but are usually in C. LIVF
of A or D indicates the child does not live with parents.
LIVF C is a situation where deeming is applicable. Deeming also applies
to LIVF B if a child lives with parents in another person’s household. At
age 18, the LIVF would change to an A or a B depending on
circumstances. Deeming may apply to adults also.
Payment for D is limited to $30 per month. It is possible to be temporarily
institutionalized with no reduction in benefits for three months.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month. Also on the CER is a
field with the name LIVF-1, which shows the living arrangement status for
the current month of file selection (SEL-DATE).

330

6.2. Description of SSR Data Elements

MFT

MFT

Master File Type
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes

INDIV–HDR
COMP-STAT-TOA,
STOPACM, TOA

DESCRIPTION AND PURPOSE

This data element identifies the person in terms of his/her program
eligibility.
The rationale is that high-order position indicates whether the person is
eligible or ineligible and if eligible, the type of eligibility (aged, blind, or
disabled). Low-order position indicates the type of person (spouse, child,
eligible individual, father, etc.)
POSSIBLE VALUES

AI, BI, DI AS, BS, DS -

BC, DC
XF, XM, XS XP
-

Aged, blind or disabled individual
Aged, blind or disabled eligible spouse
(first position will be blank if Type of Action (TOA) =
ES)
Blind or disabled eligible child
Ineligible father, mother or spouse
Ineligible essential person who is not an ineligible parent
or spouse. (old conversion cases).

USAGE NOTES

This is also referred to as Program Category for Individual. If COMPSTAT-TOA has a value, it will be more current than TOA and MFT and
should be used instead.
This is updated in the 1% and 10% CER Original and Person extract files
when they are created by using the data element STOPACM (State
Program Category Payment Code) (as is TOA, Type of Action.)

331

NOP-9

6.2. Description of SSR Data Elements

NOP-9

Number of Payments
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Binary 2
Yes
Yes
Yes
No
VDG9–CNTS

DESCRIPTION AND PURPOSE

This data element indicates the number of payments made for this record.
POSSIBLE VALUES

0 - 700
USAGE NOTES

This data element is useful because it tells you if there has been any
payment on the record. If the field shows zero, there has been no
payment.
On a CER extract, values before 6/98 are two-digit numeric. As of 6/98,
values contain three digits.

332

6.2. Description of SSR Data Elements

OSCD

OSCD

Living Arrangement Code for State Money
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
Yes
VDG9–COMPHIST–
CMNTH
PDSCC, LIVF,
STSUPGP

DESCRIPTION AND PURPOSE

This data element identifies the living arrangement code for the federallyadministered state supplement due for the month.
POSSIBLE VALUES

blank – No state supplement (same as Z) or data not yet collected
A - K Coded meanings as selected by the state
Y – Claimant refused state supplementation
Z – Individual does not qualify for the state supplement
* – Error in data transmission
The codes Y and Z indicate no federally-administered state supplement is
payable.
If a beneficiary moves, this field could change to a blank or a Z or a
different code. (MSSICS always sets a Z if there is no supplement in the
new state.)
Some states have variations by county. The code, OSCD, would be the
same but the dollar amounts vary by county (Washington and New York
only).
For more information about the state living arrangement codes, see the
SSA publication “State Assistance Programs for SSI Recipients.” This
publication gives you the combined federal/state payment level for the
different living arrangements. The publication’s Payment Level Code is
the OSCD code; if no code is shown, then the OSCD is Z. Use the
individual’s state of residence to look up specific information. The
PDSCC field (first two positions) houses the person’s state of residence as
of the file’s date of selection (SEL-DATE). The STSUPGP (first two

333

OSCD

6.2. Description of SSR Data Elements

positions) on the Longitudinal File (LRF) identifies the state of residence
for each month in Comp-History.
USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month.
This code is only used for states in which SSA administers optional
supplementation.

334

6.2. Description of SSR Data Elements

PAN

PAN

Social Security Number for Person
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 9
Yes

INDIV–HDR
HUN

DESCRIPTION AND PURPOSE

This data element indicates the person’s Social Security Number. It is
similar to the BOAN field on the MBR.
POSSIBLE VALUES

Bytes 1-3 = area number
Bytes 4-5 = group number
Bytes 6-9 = serial number
USAGE NOTES

This data element can be used to identify all the persons in the HUN.
This data element may occur up to three times on a SSR record. There is a
specific order of persons according to the living arrangement and
eligibility:
• Person 1 is the first eligible individual from the household.
• Person 2 is an ineligible person living with Person 1, such as the parent
of a child or an ineligible spouse of Person 1.
• Person 3 is the eligible spouse of Person 1.
SSR records for a given PAN may be found under several different HUNs.
For example, consider a husband and wife who both receive SSI benefits.
If this couple separates, their joint record is terminated and two new single
records are created.

335

PAYFLG1

6.2. Description of SSR Data Elements

PAYFLG1 Pay Flag 1
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
No
VDG9–PAYHIST
PAYFLG2, FEDPMT,
STATPMT

DESCRIPTION AND PURPOSE

This data element indicates type of payment, whether the check was
returned, and by whom.
The rationale for this field is that it is needed for payment computation
and accounting.
POSSIBLE VALUES

blank – Never paid
0 – No payment made currently
1 – Recurring payment dated the first of the month
2 – Regular daily underpayment
3 – Supplemental payment dated the first of the month.
4 – One-time payment
5 – Recovery (advance payment or overpayment )
6 – – Recurring payment (type 1) on which a request for substitute
payment has been sent to Treasury.
7 – Regular daily payment (type 2) on which a request for substitute
payment has been sent to Treasury.
8 – Special CMA payment (type 3) on which a request for substitute
payment has been sent to Treasury
9 – Substitute payment issued by Treasury which was late found to be
a duplicate payment.
A – Recurring payment returned by District Office and Treasury.
J – Recurring payment returned by District Office only.
/ – Regular payment returned by Treasury only
B – Regular daily payment returned by District Office and Treasury.
K – Regular daily payment returned by District Office only.
S – Regular daily payment returned by Treasury only.
C – Special CMA payment returned by District Office and Treasury.
L – Special CMA payment returned by District Office only.

336

6.2. Description of SSR Data Elements

T
D
M
U
V

–
–
–
–
–

PAYFLG1

Special CMA payment returned by Treasury only.
Underpayment (OTP) returned by District Office and Treasury
Underpayment (OTP) returned by District Office only.
Underpayment (OTP) returned by Treasury only.
Recovery voided

USAGE NOTES

This data element may occur on an SSR record up to 700 times for each
eligible person.
A return to District Office (DO) means that someone actually took checks
to the District Office, such as when a relative has died.
Checks are returned to Treasury because of an undeliverable address.
People who get supplemental checks will get two checks – one as a
PAYFLG1=1 and one as a PAYFLG1=3. These are the only checks dated
the first of the month and are known as recurring payments. The
supplemental payment (code 3) does not refer to federally-administered
state Supplemental Income. PAYFLG1 = 3 applies to situations when an
increase in benefits (either because of a new start or an adjustment)
occurred after the type 1 cutoff.
This data element is derived from the payment computation process and
also from other operations. A returned check may reset this field.
This field, along with PAYFLG2, is used to create the CER extract fields
FEDPMT and STATPMT. All occurrences of PAYHIST-JD (on the SSR
but not the CER) that match the CER month (SEL-DATE) are considered
for inclusion. If PAYFLG1 and PAYFLG2 meet any of the combinations
in the table below, the FEDPMT and STATPMT amounts are summed
into the CER data elements of the same name. Acceptable payment codes
for inclusion are:
PAYFLG1
1, 3, 6, 8, A, C, /, J, T, L
2, 7, B, S, K
4, U, D, M

PAYFLG2
Any value
E,F
N

After summing all occurrences that meet the criteria, the values should be
rounded to the nearest dollar.
Similar PAYFLG1/PAYFLG2 logic is used to create the FEDPMT and
STATPMT fields on the Longitudinal format extracts.

337

PAYFLG2

6.2. Description of SSR Data Elements

PAYFLG2 Pay Flag 2
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
Yes
VDG9–PAYHIST
PAYFLG1, FEDPMT,
STATPMT

DESCRIPTION AND PURPOSE

This data element indicates the type of payment or quarter or month of
payment. Month and quarter values are present only for retroactive
payments. From 1/74 to 3/82, these postings were quarterly. Later
postings were monthly. Whenever there is a date value for PAYFLAG2 it
is part of a composite entry meaning that there is more than one
PAYFLG2 field. One of them will contain the type of payment code.
POSSIBLE VALUES

Types of Payment
blank – no payment
E – Payment amount from adding underpayments due
F – Forced payments
N – Forced payments not applicable or the total of OTP (one-time
payments).
S – Forced stop payment
T – Forced termination
U – Used in conjunction with a 4 in PAYFLG1 for cases prior to 3/82.
Formerly used to designate an OTP quarterly entry (cases before
3/82)
Values associated with Retroactive Payments
3, 6, 9, or 12 - Quarters (for 1/74 to 3/82)
0-12 Relative Months (data since 3/82).
USAGE NOTES

This data element may occur on an SSR record up to 700 times for each
eligible person.

338

6.2. Description of SSR Data Elements

PAYFLG2

This is derived from the payment computation process and also from other
operations. A returned check may reset this field.
Note, if PAYFLG1 = S,C,T,D, or U, then PAYFLG2 will have the
relative month of cancellation instead of the quarterly designation or
alphabetical code.
This field, along with PAYFLG1, is used to create the CER extract fields
FEDPMT and STATPMT. All occurrences of PAYHIST (on the SSR but
not the CER) that match the CER month (SEL-DATE)are considered for
inclusion. If PAYFLG1 and PAYFLG2 meet any of the combinations in
the table below the FEDPMT and STATPMT amounts are summed into
the CER data elements of the same name. Acceptable payment codes for
inclusion are:
PAYFLG1
1, 3, 6, 8, A, C, /, J, T, L
2, 7, B, S, K
4, U, D, M

PAYFLG2
Any value
E,F
N

After summing all occurrences that meet the criteria, the values should be
rounded to the nearest dollar.
Prior to 1982, checks were monthly but computation history on the SSR
was quarterly. Since then, the computation history is monthly.
Similar PAYFLG1/PAYFLG2 logic is used to create the FEDPMT and
STATPMT fields on the Longitudinal format extracts.

339

PDSCC

6.2. Description of SSR Data Elements

PDSCC

Residence State and County Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 6
SSCCCD
Yes

VDG2–CURPAY
STSUPGP, PAYSC

DESCRIPTION AND PURPOSE

This data element indicates the current state and county of residence
and/or supplementation (SSCCCD). The first two positions are the state
code and the next three positions are the county code. Ignore the last digit,
which deals with the local field office. This code is always filled in once
payments start. However, some newly filed applications do not have the
code.
To receive SSI, a person must be living in the United States or the
Northern Mariana Islands or be the disabled child of overseas military
personnel.
Also identifies DO when more than one DO services that county.
The rationale for this field is that it is needed for supplementation and
Medicaid determination.
POSSIBLE VALUES

01
02
03
04
05
06
07
08
09
10
11
12
13
14

340

Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois

18
19
20
21
22
23
24
25
26
27
28
29
30
31

Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey

6.2. Description of SSR Data Elements

15
16
17
35
36
37
38
39
40
41
42
43
44
45

Indiana
Iowa
Kansas
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas

PDSCC

32
33
34
46
47
48
49
50
51
52
53
97
98
99

New Mexico
New York
North Carolina
Utah
Vermont
Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Northern Mariana Islands
Guam
American Samoa

USAGE NOTES

This data element occurs once for each eligible PAN.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month. The value here is the
same as the field STSUPGP on CER extracts.
The PDSCC state/county coding scheme does not match the FIPS codes
commonly used elsewhere. SSA has translator programs available for
translating between the two.
Two SSR fields are used by SSA for state statistics and distributions.
PDSCC is used to identify SSI recipients by their geographic residence.
However, the Payment State Code (PAYSC) is used for tracking people
with SSI payments.
There are two codes for the Mariana Islands. PDSCC uses 97 and PAYSC
uses 63.
For a list of state and county codes, see Appendix A (page 537).

341

PDZIP

6.2. Description of SSR Data Elements

PDZIP

Mailing Address ZIP Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 5
Yes

VDG2–CURPAY
AA-ZIP

DESCRIPTION AND PURPOSE

This data element indicates the mailing address ZIP code. If AA-ZIP is
blank, then PDZIP is both the mailing and the residence ZIP code. it is
filled in all the time.
It is also referred to as the Payee’s ZIP Code.
POSSIBLE VALUES

*

–

XXXXX

Address wrong. Return to District Office.
– ZIP code.

USAGE NOTES

This data element occurs once for each eligible SSR PAN. The most
recent information is kept on the CER extract.
For complete mailing/residence address data, use the SSI Address File.

342

6.2. Description of SSR Data Elements

PL-APPEAL-JD

PL-APPEAL-JD Appeals Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4, months rel
01/74
Date: CCYYMMDD
No
Yes
No
CASE–PL
PL-CDE

DESCRIPTION AND PURPOSE

This data element indicates the date of action noted by the appeals code
(PL-CDE). The action may be determined by looking at PL-CDE. For
example, if PL-CDE is A, then this is the day the appeal was filed. If PLCDE is B, C, or D, then this will have the day the decision was made.
POSSIBLE VALUES
CCYYMMDD

– Year, month and day of appeal

USAGE NOTES

CER Format- CCYYMMDD (on files selected 06/98 or later)
This is reliable if the outcome is an award. However, this is frequently not
updated even to show an appeal was filed.
This data element is PL-DTE on extract files selected 05/98 or earlier.

343

PL-CDE

6.2. Description of SSR Data Elements

PL-CDE

Appeals Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
Yes
Yes
CASE–PL
PL-APPEAL-JD

DESCRIPTION AND PURPOSE

This data element identifies the type of appeal for last appeal that was
made. Generally speaking, the appeals code on the SSR is useful only to
determine whether an appeal has been filed and whether the person has
been placed in payment status as a result of an appeal. This data element
is not necessarily updated once an appeal has been finalized.
POSSIBLE VALUES

A
B
C
D
K
L

–
–
–
–
–
–

M –
N –
O
P
Q
R
S
W
X
Y
Z

344

–
–
–
–
–
–
–
–
–

Appeal request filed (reconsideration)
Appeal request dismissed or withdrawn (reconsideration)
Affirmation of prior decision (reconsideration)
Reversal or modification of prior decision (reconsideration)
Court activity pending
Court order or decision unfavorable to claimant and not appealed
by SSA.
Court order or decision favorable to claimant and not appealed by
SSA.
Court order or decision favorable to claimant and appealed by
SSA.
Class action suit
Appeal request filed (hearing)
Appeal request dismissed or withdrawn (hearing)
Affirmation of prior decision (hearing)
Reversal or modification of prior decision (hearing)
Appeal request filed (appeals council)
Appeal request dismissed or withdrawn (appeals council)
Affirmation of prior decision (appeals council)
Reversal or modification of prior decision (appeals council)

6.2. Description of SSR Data Elements

PL-CDE

USAGE NOTES

This data element is being revised and will be replaced with a group of
data elements.
The SSR contains limited appeals data, although the codes listed above
imply otherwise. Filing for reconsiderations should be valid, as should
any code denoting a favorable appeal decision (reversal). Filings and
affirmations are not always posted onto the SSR by the field offices.
It would be common to begin with an A and then have it overwritten with
a B, C, or D. If there is a code C and there is a further appeal, PL-CDE is
changed to P, which will later be overwritten with Q, R, or S.

345

PSTAT

6.2. Description of SSR Data Elements

PSTAT

Payment status for the following month
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes
No
Yes
Yes
VDG9–COMPHIST–
CMNTH
TOA, DENCDE,
START-RD, LIVF

DESCRIPTION AND PURPOSE

This data element shows eligibility status for SSI benefits. It provides a
clue about why a person leaves current pay status.
POSSIBLE VALUES

Blank case has not been computed but not on hold
C01 – Current pay (eligible for a payment)
E01 – Eligible for federal and/or state benefits based on eligibility
computation, but no payment is due based on the payment
computation (like a suspense)
E02 – First month of eligibility; eligible but not payable (effective
08/22/96). Under welfare reform, the second month of eligibility
is the earliest month payment may begin (like a suspense).
H10 – Hold living arrangements change in process †
H20 – Hold marital status change in process
H30 – Hold resource change in process
H40 – Hold student status change in process
H50 – Hold head of household change in process
H60 – Hold pending receipt of date of death
H70 – Hold pending posting of payment made outside the system
H80 – Hold early input case– waiting on a disability determination
H90 – Hold systems limitation about computation, field office must
manually compute and input payment amounts.
M01 – Force payment case. Recipient may be in current pay or non-pay
status depending on payment history. If in current pay, it is a
manual payment. (See notes.)
M02 - Force due case - field office has taken control. Recipient may be
in current pay or non-pay status, depending on the payment
history. This is a temporary situation. The benefit amount is
manually computed, but offsets from computation history may be

346

6.2. Description of SSR Data Elements

N01 –
N02 –
N03 –
N04 –
N05
N06
N07
N08
N09

–
–
–
–
–

N10 –
N11 –
N12
N13
N14
N15

–
–
–
–

N16 –
N17 –
N18 –
N19 –
N20 –
N22 –
N23 –
N24 –

N25 –

N27 –

PSTAT

computed and sent to the field office for possible adjustments.
(effective 08/99) (See notes.)
Non-pay recipient’s chargeable income exceeds both the
applicable Title XVI payment and his state’s payment standard.
Non-pay recipient is inmate of public institution†
Non-pay recipient is outside U.S. †
Non-pay recipient’s non-excludable resources exceed Title XVI
limitations
Non-pay field office unable to determine eligibility exists
Non-pay recipient failed to file for other benefits.
Non-pay cessation of recipient’s disability
Non-pay cessation of recipient’s blindness
Non-pay recipient refused vocational rehabilitation without good
cause
Non-pay recipient refused treatment for drug addiction – not
legitimate but not yet obsolete
Non-pay recipient refused treatment for alcoholism – not
legitimate but not yet obsolete
Non-pay recipient voluntarily withdrew from program
Non-pay not a citizen or eligible alien
Non-pay aged claim denied for age
Non-pay blind claim denied. Applicant not blind. No visual
impairment.
Non-pay disability claim denied. Applicant not disabled
Non-pay failure to pursue claim by applicant
Non-pay failure by applicant to cooperate on development of
claim
Recipient voluntarily terminates participation in SSI program
Recipient fails to furnish a required report of evidence
Non-pay recipient is an inmate of a penal institution (effective
12/97). N02 will no longer be used for prisoners. †
Non-pay recipient is not a resident of the United States (effective
12/97). N13 will no longer be used for non-residents. †
Non-pay recipient has been convicted of a felony of fraudulently
misrepresenting residence to receive benefits/services (SSI,
Medicaid, AFDC, Food Stamps) simultaneously in two or more
states (effective 12/97). N05 will no longer be used for this
welfare reform provision.
Non-pay recipient is fleeing to avoid prosecution for, or custody
or confinement after convictions for, a crime which is a felony or
in new jersey, a high misdemeanor) under the laws of the place
from which he/she flees, or is violating a condition of probation or
parole imposed under federal or state law (effective 12/97). N05
will no longer be used for this welfare reform provision.
Termination of disability because of SGA status

347

PSTAT

6.2. Description of SSR Data Elements

N30 – Non-pay slight impairment – medical consideration alone. no
visual impairment.
N31 – Non-pay capacity for substantial gainful activity (SGA) –
customary past work. no visual impairment
N32 – Non-pay capacity for SGA—other work. No visual impairment.
N33 – Non-pay engaging in SGA despite impairment, No visual
impairment.
N34 – Non-pay (Before 3/9/91)--impairment no longer severe at time of
adjudication and did not last 12 months no visual impairment.
(effective 3/9/91)—child under age 18, impairment(s) disabling
for a period of less than 12 months
N35 – Non-pay impairment is severe at time of adjudication but not
expected to last 12 months. no visual impairment.
N36 – Non-pay insufficient or no medical data furnished
N37 – Non-pay failure or refusal to submit to consultative examination
N38 – Non-pay applicant does not want to continue development of
claim
N39 – Non-pay applicant willfully fails to follow prescribed treatment.
(Effective 06/96, this code is being used for denials where drug
addiction and/or alcoholism (DAA) is a material condition.)
N40 – Non-pay (Before 3/9/91)--impairment(s) does not meet or equal
listing (disabled child under age 18 only), no visual impairment.
(effective 3/9/91)—child under age 18, individual functional
assessment (IFA) shows impairment not of comparable severity.
N41 – Non-pay slight impairment – medical condition alone, visual
impairment.
N42 – Non-pay capacity for SGA –customary past work, visual
impairment
N43 – Non-pay capacity for SGA –other work, visual impairment
N44 – Non-pay (Before 3/9/91)--engaging in SGA despite impairment,
visual impairment (effective 3/9/91)—child under age 18,
impairment not severe
N45 – Non-pay impairment no longer severe at time adjudication and
did not last 12 months, visual impairment
N46 – Non-pay impairment is severe at time of adjudication but not
expected to last 12 months. visual impairment
N47 – Non-pay insufficient. or no medical evidence furnished. Visual
impairment. (obsolete)
N48 – Non-pay failure or refusal to submit to consultative examination.
Visual impairment. (obsolete)
N49 – Non-pay applicant does not want to continue development of
claim. Visual impairment. (obsolete)
N50 – Non-pay applicant willfully fails to follow prescribed treatment.
visual impairment. (obsolete)
N51 – Non-pay (Before 3/9/91)--impairment does not meet or equal
listing (disabled child under age 18 only), visual impairment.

348

6.2. Description of SSR Data Elements

N52
N53
N54
P01
S01

–
–
–
–
–

S04 –
S05 –
S06 –
S07 –
S08
S09
S10
S20

–
–
–
–

S21 –
T01 –
T20 –
T22 –
T30 –
T31 –

T32 T33 T50 –
T51 –
*

–

PSTAT

(effective 3/9/91)—child under 18. Individual functional
assessment (IFA) shows impairment not of comparable severity,
visual impairment.
Non-pay deleted from state rolls prior to 12/73 payment.
Non-pay deleted from state rolls after 12/73 payment.
Non-pay District Office unable to locate applicant. (obsolete)
Suspension of disability payments because of SGA
Suspended because of report of death by treasury. Potential
automated death case
Suspension system is awaiting disability determination (system
generated)
System unable to determine prerequisite month for 1619(a)
eligibility
Suspended Recipient’s address unknown
Suspended. Returned checks for other than address, payee change,
or death of payee
Suspended. Representative payee development pending
Suspended. Recipient refuses to cooperate.
Adjudicative suspense (system generated)
Suspended the recipient is subject to rollback, that is rollback
code is 1 or 3.
Suspended the recipient is presumptively disabled and has
received six months payments
Terminated death of recipient
Terminated received a duplicate payment based on 2 different
numbers.(clerical or D.O.)
Terminated received a duplicate payment based on the same
number twice or 2 different numbers (electronic termination).
Terminated received payments, but record must be reestablished
to correct SSR (such as when the individual gets married)
Terminated recipient met denial or non-pay termination criteria.
Payment received. (electronic termination) (may have been a
presumptive disability which was denied)
Terminated electronic termination of a paid record that has
exceeded certain size limitations.
Terminated manually through MSSICS. Received payments but
record must be reestablished to correct SSR.
Terminated no payment received, but record must be
reestablished to correct SSR (false start).
Terminated recipient met denial or non-pay termination criteria.
Payment not received (electronic termination).
Error on data transmission

349

PSTAT

6.2. Description of SSR Data Elements

USAGE NOTES
†

Does not require a LIVF code because the person is not eligible for
benefits or is on hold.
On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month. Also on the CER is a
field with the name PSTAT-CUR that shows the eligibility status for the
current month of file selection (SEL-DATE).
Produces counts that are smaller than those obtained using FEDPMT and
STATPMT
If DENCDE is blank but PSTAT is N_, then it is a suspension case and
will terminate in 12 months.
T codes refer to the status of the record as opposed to the recipient.
If TOA is 20, there will be a PSTAT and a DENCDE that begins with N
(non-pay) and is a terminated situation. The TOA=20 record was
automatically terminated when a new SSR was established for a new
claim.
The N code is set instead of T because on appeal, the benefits may be
granted. If no appeal succeeds, the N will convert to a T31 or a T51.
However, the DENCDE remains N.
Medical denials stay as N for 12 months. Others have less time.
M coded records will never go back to a code of C01. They are on their
way to being terminated. Usually, only a temporary situation until the
system can accurately compute the due and payment amount. Then the
record is terminated and a new one is started.
H-coded records are hold conditions.
Typically, when one applies for benefits, a blank or and H is in PSTAT.
While the decision is being made, it will remain the same. If there is an
award PSTAT is set to C01. If there is a denial, PSTAT and DENCDE are
set to N. If PSTAT is set to C01 before the ELG-RD date, it is a
presumptive case.

350

6.2. Description of SSR Data Elements

PSTAT

Each application generates at least one record on the SSR. If there are two
applications with the same month and year, they will be treated as one for
processing. One record will have PSTAT of T50 (a false start) so it will
be ignored for further processing.
To find the effective starting date for a person in current pay
(PSTAT=C01, M01, or M02), it is necessary to look through previous
COMP-HIST months for the month, which has a different PSTAT code.
N10 and N11 are no longer valid reasons for medical disability.

351

RACE

6.2. Description of SSR Data Elements

RACE

Race Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
No
No
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element indicates the race of applicant/recipient.
POSSIBLE VALUES

A
B
H
I
N
W
O
U

–
–
–
–
–
–
–
–

Asian American, Pacific Islander (new as of 01/81)
Black (not Hispanic)
Hispanic (new as of 01/81)
North American Indian or Alaskan native (new as of 01/81)
Negro
White (not Hispanic)
Other
Unknown

USAGE NOTES

This data element occurs once per person (up to three persons) per SSR
record.
It is strongly suggested that researchers do not use the SSR to determine
the race of beneficiaries for several reasons:
1. This coding scheme has been used when capturing data from Social
Security applications since January 1981. Prior to that time, there was
no code for Asian (A), Hispanic (H), or Indian (I). No recoding has
been done to make the old and new data compatible.
2. Also about 15 percent of persons on the SSR are coded U (Unknown).
Because states do not pass SSA race data under the enumeration at
birth process, about 10 percent of children age 9 through 17 and 59
percent of children under age 9 are coded U (unknown).

352

6.2. Description of SSR Data Elements

RACE

3. Older persons receiving SSI on or before 1979, the SSR race code is U
because the data was lost when the Numident file was computerized.
The MEF has race data for these persons.
4. When an SSR record is created, the Numident race code is posted to
the SSR. It is not updated after that time.

353

RCD-EST-JD

RCD-EST-JD

6.2. Description of SSR Data Elements

Record Establishment Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Date: CCYYMMDD
Yes
No
No
INDIV–HDR
EST-PD

DESCRIPTION AND PURPOSE

This data element indicates the date the record was established on the
SSR. Whenever certain events occur affecting household unit structure
(e.g., marriage), a new record is generated. Therefore, there may be
several SSR records for each application. Subsequent applications result
in still more SSR records. Generating new records for a given application
was quite common, but with increased computer capability is now more
rare. The RCD-EST-JD is always present.
POSSIBLE VALUES
CCYYMMDD

- Year, month and day of record establishment

USAGE NOTES

There are four circumstances that result in a new record on the SSR.
•

•
•
•

When an ineligible person (as person 2 or 3 in the HUN) subsequently
files and is approved (or denied) benefits the old record is terminated
and a new one created. (This is because the record cannot be
converted.)
When two people get married, a new record will be added that
includes both.
When a parent joins an eligible child’s household.
When record limits are reached and more space is needed (e.g., comp
history data are full), a new record is created as a continuation.

CER Format- CCYYMMDD (on files selected 06/98 or later).
This data element is EST-PD on extract files selected 05/98 or earlier.
This data element is often the same as APPL-JD.

354

6.2. Description of SSR Data Elements

RCD-EST-JD

Each record has a RCD-EST-JD.
It is used as a key identifier along with HUN and PAN.

355

REPCUS

REPCUS

6.2. Description of SSR Data Elements

Representative Payee Custody Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes

VDG5–REPPAY
REPPAYTYP

DESCRIPTION AND PURPOSE

This data element shows who has custody of the recipient. If the payee
has custody, then ‘REPPAYTYP’ = ‘PYE’.
POSSIBLE VALUES

See REPPAYTYP for codes
USAGE NOTES

This data element occurs once for each SSR PAN who has a representative
payee. On a CER extract, the most recent data are kept.

356

6.2. Description of SSR Data Elements

REPGC

REPGC

Representative Payee Guardian/Competency Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
VDG5–REPPAY

DESCRIPTION AND PURPOSE

This data element indicates a combination of presence of a guardian and
payee’s competency status.
POSSIBLE VALUES

A Recipient is competent and payee is legal guardian.
B Recipient is competent and there is no legal guardian.
C Recipient is competent and legal guardian is someone other than the
payee.
D Recipient is incompetent and payee is legal guardian.
E Recipient is incompetent and there is no legal guardian.
F Recipient is incompetent and legal guardian is someone other than the
payee.
USAGE NOTES

This data element occurs once for each SSR PAN who has a representative
payee. On a CER extract, the most recent data are kept.

357

REPPAYTYP

REPPAYTYP

6.2. Description of SSR Data Elements

Representative Payee Type
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 3
Yes
Yes
Yes
VDG5–REPPAY
REPCUS

DESCRIPTION AND PURPOSE

This data element shows who the representative payee is where one exists.
If one does not exist, code will be SEL or blank.
The rationale for this field is the need for periodic reviews of payees.
POSSIBLE VALUES

blank – not applicable or unknown
SEL – Beneficiary is his own payee (self)
SPO – Spouse
FTH – Natural or adoptive father
MTH – Natural or adoptive mother
SFT – Stepfather
SMT – Stepmother
GPR – Grandparent
CHD – Natural or adoptive child or stepchild
ESP – Essential person
INP – Legally incompetent, but no representative payee
(conversion cases, only)
REL – Other relative
FDO – Federal non-mental institution
FDM – Federal mental institution
SLO – State/local non-mental institution
SLM – State/local mental institution
PRO – Proprietary non-mental institution
PRM – Proprietary mental institution
NPO – Non-profit non-mental institution
NPM – Non-profit mental institution
FIN – Financial organization
AGY – Social agency
OFF – Public official
OTH – Other

358

6.2. Description of SSR Data Elements

REPPAYTYP

RPD – Payee being developed
PYE – Payee has custody
USAGE NOTES

This data element occurs once for each SSR PAN who has a representative
payee.
Persons with blank, ‘SEL’ or ‘RPD’ in this field do not have a payee
representative payee.
On a CER extract, the most recent data are kept.

359

RESCAR

RESCAR

6.2. Description of SSR Data Elements

Resource-Car
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element indicates whether the recipient owns a vehicle.
POSSIBLE VALUES

Blank – Not determined
B – Recipient owns motor vehicle not to be disposed of
K – Car to be disposed of
Z – None
G – Unverified resource
USAGE NOTES

Usually, a car is excluded if it is used for transportation to work, for
transporting a handicapped individual, used for getting medical treatment,
or for distance, climate, or terrain, which affect necessary daily activities.
Otherwise, an auto is excluded up to a current market value of $4,500.
Resource data elements on the SSR indicate the presence of resources but
not their value. Without dollar values, it is not possible to know whether
these assets are excluded from qualification for SSI benefits. The
MSSICS system maintains the values and further details on resources and
is used to determine eligibility for SSI.
This data element is present on the REMICS extract file.

360

6.2. Description of SSR Data Elements

RESHOU

RESHOU Resource-House
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
INDIV–HDR
LIVF

DESCRIPTION AND PURPOSE

This data element indicates whether the recipient owns a house.
POSSIBLE VALUES

Blank – not determined
A – Recipient owns and lives in a house that is not to be disposed of
F – Unverified value– (obsolete)
J – Recipient owns house to be disposed of- (obsolete)
S – Equity in property
T – House and equity in property
Z – None
* – Initial claims exception
USAGE NOTES

Type A, own house, is excluded for SSI eligibility purposes.
This data element is used to verify the value of the home to be excluded.
Currently the house may be of any value.
Type S applies to a non-excluded property that is expected to increase in
value.
A house that must be sold to be eligible for SSI must be sold within nine
months. During this time, one may receive conditional benefits.
Resource data elements on the SSR indicate the presence of resources but
not their value. Without dollar values, it is not possible to know whether
these assets are excluded from qualification for SSI benefits. The
MSSICS system maintains the values and further details on resources and
is used to determine eligibility for SSI.

361

RESHOU

6.2. Description of SSR Data Elements

This data element is present on the REMICS extract file.

362

6.2. Description of SSR Data Elements

RESINC

RESINC

Resource-Income Producing Property
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element indicates whether the recipient owns income-producing
property.
POSSIBLE VALUES

M – Recipient owns income-producing property to be disposed of
O – Under/over limit
D – Income producing property not to be disposed of
Z – None
USAGE NOTES

This includes real or personal property. Usually, it is property used in a
trade or business such as a computer, plumbers tools, or a farm and farm
equipment. It is considered essential to self-support.
This is not subject to any limit on the value of the exclusion.
A plot for growing vegetables or livestock for personal consumption is
excluded up to $6000 equity value. Rental property must be producing at
least a 6 percent rate of return to be excluded and is limited to $6,000 in
value.
Resource data elements on the SSR indicate the presence of resources but
not their value. Without dollar values, it is not possible to know whether
these assets are excluded from qualification for SSI benefits. The
MSSICS system maintains the values and further details on resources and
is used to determine eligibility for SSI.
This data element is present on the REMICS extract file.

363

RESINS

RESINS

6.2. Description of SSR Data Elements

Resource-Insurance
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element indicates whether the recipient owns life insurance.
POSSIBLE VALUES

Blank – Not determined
C – Recipient owns life insurance not to be disposed of
L – Life insurance to be disposed of
Z – None
H – Unverified resource – alleged value to be determined
USAGE NOTES

The face value of all insurance policies is excluded to a limit of $1500.
Employer provided and other term insurance is generally not counted
because there is no face value.
Resource data elements on the SSR indicate the presence of resources but
not their value. Without dollar values, it is not possible to know whether
these assets are excluded from qualification for SSI benefits. The
MSSICS system maintains the values and further details on resources and
is used to determine eligibility for SSI.
This data element is present on the REMICS extract file.

364

6.2. Description of SSR Data Elements

RESOTH

RESOTH Resource-Other
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
Yes
Yes
INDIV–HDR
PSTAT

DESCRIPTION AND PURPOSE

This data element indicates whether the recipient owns other resources.
POSSIBLE VALUES

Blank – not determined
E – Recipient owns other resources over the allowable limits. Must be
accompanied by a denial code (DENCDE=N04 or
DENCDE=blank and PSTAT=N04).
N – Agreement to dispose of other resources that are over the allowable
limits
Z – None
USAGE NOTES

Other income includes bank accounts, savings bonds, countable personal
property (e.g., jewelry, a piano, stamp collection), non-home real property,
or a second car.
Resource data elements on the SSR indicate the presence of resources but
not their value. Without dollar values, it is not possible to know whether
these assets are excluded from qualification for SSI benefits. The
MSSICS system maintains the values and further details on resources and
is used to determine eligibility for SSI.
This data element is present on the REMICS extract file.

365

SEL-DATE

6.2. Description of SSR Data Elements

SEL-DATE File Selection Date
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date: CCYYMMDD
No
No
No
No
Derived

DESCRIPTION AND PURPOSE

This data element indicates the date the extract file was drawn from the
SSR master file. This is not an SSR data element.
When computing ages, use date of birth (from the Numident) and SELDATE to derive the ages for individuals. This date is also important both
as a check of how the file was put together so that you can determine the
month that applies to the payment due fields (FEDAMT/SUPAMT and
FEDAMT-CUR/SUPAMT-CUR) and of the actual payment fields
(FEDPMT/STATPMT).
POSSIBLE VALUES
CCYYMMDD

- Year, month and day of extract

USAGE NOTES

This data element is present on the CER, REMICS, Longitudinal, and
Address extracts.
CER Format- YYMM (on files selected 05/98 or earlier).

366

6.2. Description of SSR Data Elements

SEX

SEX

Sex Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
INDIV–HDR

DESCRIPTION AND PURPOSE

This data element indicates the gender of beneficiary.
The rationale of this field is that it facilitates positive identification of the
individual. This is required for matching records in data exchange
activities and for policy evaluation profiles.
POSSIBLE VALUES

U – Unknown
F – Female
M – Male
* – Data transmitted in error
USAGE NOTES

This data element occurs once per person (up to three persons) per SSR
record.

367

STALE-RCD-IND

STALE-RCD-IND

6.2. Description of SSR Data Elements

Inactive Record Indicator
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
Yes
CASE

DESCRIPTION AND PURPOSE

This data element is used to indicate the presence of a stale file record in
the active SSI master file.
POSSIBLE VALUES

0
1
2

–
–
–

Current record
Stale file record sometimes paid
Stale file record never paid

USAGE NOTES

After three, six, or 12 months of no activity this field is set to ‘1’ or ‘2’.
The REMICS extract file takes no stale records.
At one time, there was a ‘stale’ file and an ‘active’ file. Now, there is only
one file and this field flags the stale records. Stale means that the account
has not been paid for a certain period of time and has been terminated.
(PSTAT=T31 or T51 ).

368

6.2. Description of SSR Data Elements

START-RD

START-RD Earliest Computation Date
Type:

Binary 2, months rel
01/74

Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

CCYYMM

No
No

CASE
ELG-RD, PSTAT

DESCRIPTION AND PURPOSE

This data element indicates the effective month and year of beginning of
payments using this record.
The rationale for this field is that the system must be able to start
computation using a date different than date of eligibility.
POSSIBLE VALUES
CCYYMM –

Year and month of payments

USAGE NOTES

If there is no value in START-RD then ELG-RD is the earliest
computation month.
This is set by the field office independently of the information held in
ELG-RD.
This data element only has data if an earlier record exists for the HUN.
Typically, this is added to the record when there is a change in personal
circumstances such as marriage or separation of a couple.
This is usually present on second records when the old record is a PSTAT
of T30 or T33 and a new record has been created. The purpose is to block
system-generated payments on months before this date. It is important
when there is more than one record for a beneficiary, an old and a new.
Benefits before this date were paid on the old record so payments on the
new record should begin with START-RD.

369

STATPMT

6.2. Description of SSR Data Elements

STATPMT State Money Paid Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Money–$$$$$cc only
Yes
No
No
No
VDG9–PAYHIST
FEDPMT, SUPAMT,
PAYFLG1, PAYFLG2

DESCRIPTION AND PURPOSE

This data element indicates the amount of federally-administered state
money paid in a given month. This applies to persons who receive extra
funds in addition to their SSI benefits because the state in which they live
has allocated resources to assist the poor and/or disabled beyond that
provided by the federal government. The additional funds are paid by
SSA but are reimbursed by the states that authorized the payments.
STATPMT is the main source for counting state SSI recipients and to
show payments.
It is also referred to as State Payment Amount.
POSSIBLE VALUES

$0.00 - $99999.99

monthly payment

USAGE NOTES

The main source for counting SSI recipients is FEDPMT and STATPMT.
If either is greater than zero, the person is a recipient.
On an SSR record, there are up to 700 occurrences of STATPMT for each
eligible person. These occurrences are reduced to one monthly dollar
amount ($$$$$) for CER extracts; the amount is the sum of state payments
issued during that month. See PAYFLG1 and PAYFLG2 for more
information.
Payment amounts in a record will not change in contrast to SUPAMT,
which can change if new information is reported.

370

6.2. Description of SSR Data Elements

STATPMT

There are several reasons SUPAMT and STATPMT may differ on
monthly amounts (also see page 256):
•
•
•
•

SUPAMT was recomputed after STATPMT was set;
STATPMT was decreased to recover an overpayment;
STATPMT greater than SUPAMT because person is receiving
payments under Goldberg/Kelly; or
STATPMT was increased to cover underpayments (e.g., backpayments
for new awardees).

Effective 09/99, the Longitudinal format captures STATPMT for every
month since eligibility began.

371

STCONCATM

STCONCATM

6.2. Description of SSR Data Elements

State Concurrent Eligibility Indicator
Type:
Data Format:
Repeating:

Character 1

Yes, monthly from
01/1974
Cleared:
Yes
Reset:
Yes
Edited:
Yes
Master Record Location: VDG9–COMPHIST–
CMNTH
Related Data Elements: STOPACM
DESCRIPTION AND PURPOSE

The numeric values in this field identify state program categories for
which the SSI recipient is eligible. The alpha values identify eligibility
status for section 1619(a) payments. Section 1611 payments are due under
regular SSI rules. Section 1619(a) payments are due under special rules
for recipients who engage in substantial gainful activity (SGA).
POSSIBLE VALUES

blank – not applicable
1 – Aged category of eligibility
2 – Blind category of eligibility
3 – Aged and blind categories of eligibility
4 – Disabled category of eligibility
5 – Aged and disabled categories of eligibility
6 – Blind and disabled categories of eligibility
7 – Aged, blind, and disabled categories of eligibility
D – Disabled, special section 1619(a) payment due
E – Aged and disabled, special 1619(a) payment due
F – Blind and disabled, special 1619(a) payment due
G – Aged, blind, and disabled, special 1619(a) payment due
H – Disabled and SGA involvement, no 1619(a) payment due
J – Aged, disabled and SGA involvement, no payment due under
1619(a)
K – Blind, disabled and SGA involvement, no payment due under
1619(a)
L – Aged, blind, and disabled and SGA involvement
M – Disabled, prerequisite month for 1619(a) eligibility (1611 payment
due)
N – Aged and disabled, prerequisite month for 1619(a) eligibility (1611
payment due)

372

6.2. Description of SSR Data Elements

STCONCATM

O –

Blind and disabled, prerequisite month for 1619(a) eligibility
(1611 payment due)
P – Aged, blind, and disabled, prerequisite month for 1619(a)
eligibility (1611 payment due)
Q – Disabled, prerequisite 1611 payment not made
R – Aged and disabled, prerequisite 1611 payment not made
S – Blind and disabled, prerequisite 1611 payment not made
W – Disabled, PSTAT S05 applies, SGA decision required
X – Aged and disabled, PSTAT S05 applies, SGA decision required.
Y – Blind and disabled, PSTAT S05 applies, SGA decision required.
Z – Aged, blind and disabled, PSTAT S05 applies, SGA decision
required.
USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
A STCONCATM code of D, E, F, or G and a PSTAT = C01/M01/M02
indicate that the person is eligible for payments for the next month under
section 1619(a). Section 1611 beneficiaries receive general SSI benefits.
Section 1619(a) recipients have Substantial Gainful Activity (SGA) but
still get SSI benefits.
Persons are eligible for supplemental payments because of old age and/or
disabilities. Whichever qualification provides the higher benefit is
selected and given in STOPACM. This is for federally-administered state
supplement as supplied from State Data Exchange information.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month.

373

STOPACM

6.2. Description of SSR Data Elements

STOPACM State Program Category Payment Code
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes, monthly
Yes
Yes
Yes
VDG9–COMPHIST–
CMNTH
TOA, MFT, COMPSTAT-TOA,
STCONCATM

DESCRIPTION AND PURPOSE

If the person is eligible for more than one program category under
federally-administered state supplement, this field tells you what category
the person was paid (i.e., the category that paid the higher state
supplement from State Data Exchange information).
It is also referred to as State Optional Payment Code.
POSSIBLE VALUES

blank – Not applicable
0 - No supplementation paid
1 – Paid in aged category
2 – Paid in blind category
4 – Paid in disabled category
8 - California couple, only one member blind (optional supplement)
9 - Mandatory supplement paid
A - Optional supplement plus food stamp payment (paid as aged
individual)
B - Optional supplement plus food stamp payment (paid as blind
individual)
D - Optional supplement plus food stamp payment (paid as disabled
individual)
USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.

374

6.2. Description of SSR Data Elements

For residents of:
California (first two positions of
PDSCC, STSUPGP or
STCONV = 05)
Iowa (first two positions of
PDSCC, STSUPGP or
STCONV = 16)
Massachusetts (first two positions
of PDSCC, STSUPGP or
STCONV = 22)

Nevada (first two positions of
PDSCC, STSUPGP or
STCONV = 29)

STOPACM

If STOPACM = 2 (paid in blind
category), move “B” to first
position of MFT and TOA.
Same as California.

If STOPACM = 2 (paid in blind
category), move “B” to first
position of MFT and TOA. If
STOPACM = 1 (paid in aged
category), move “A” to first
position of MFT and TOA.
Same as Massachusetts.

Note: If you are working with any other SSI data file, you should follow
the same logic to have STOPACM override the MFT and TOA codes.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month. On 1% and 10% CER
files, the first position of MFT and TOA has already been changed to
agree with STOPACM if the case meets the criteria above.

375

STSUPGP

6.2. Description of SSR Data Elements

STSUPGP Residence State & County Code (monthly)
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 5
Yes
No
Yes
Yes
VDG9–COMPHIST–
CMNTH
PDSCC

DESCRIPTION AND PURPOSE

This data element indicates the state and county code of residence. The
first two digits are state code and the next three digits are county code.
This data element is part of the comp history data group and is therefore
repeated for every month. Should a person’s residence change, benefits
may be affected.
POSSIBLE VALUES

The following is a list of the state codes:
Blank
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20

376

Data not collected
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine

29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49

Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virgin Islands
Virginia

6.2. Description of SSR Data Elements

21
22
23
24
25
26
27
28

Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska

STSUPGP

50
51
52
53
97
98
99

Washington
West Virginia
Wisconsin
Wyoming
Northern Mariana Islands
Guam
American Samoa

USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
This is a composite of two fields. STSUP is a two-digit state code and
COSUP is a three-digit county code.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month.
This value may be different across the months of data. PDSCC is
overwritten when changes are made and only holds the current month’s
state residence.
The value here is the same as the data element PDSCC on CER extracts.
It is not in longitudinal extracts. See PDSCC for more details.
For a list of state and county codes, see Appendix A (page 537).

377

STUDM

6.2. Description of SSR Data Elements

STUDM

Student Indicator
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes
No
Yes
VDG9–COMPHIST–
CMNTH
IETYP

DESCRIPTION AND PURPOSE

This data element indicates whether a recipient who is under age 22 is a
student.
POSSIBLE VALUES

Y –
N –

Is a student
Not a student

USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
A special earned income exclusion (IETYP=B) applies to students who
work through the month they attain age 22.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month.

378

6.2. Description of SSR Data Elements

SUPAMT

SUPAMT State Money Due Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 3
Money–$$$cc
Yes
Yes
Yes
No
VDG9–COMPHIST–
CMNTH
FEDAMT, STATPMT

DESCRIPTION AND PURPOSE

This data element indicates the actual computed monthly amount of
federally-administered state money the person is eligible to receive. It
does not include back payments. It is always equal to or lower than the
maximum state rate of supplementation. STATPMT is taken from this
field.
This applies to persons who receive extra funds in addition to their SSI
benefits because the state in which they live has allocated resources to
assist the poor and/or disabled beyond that provided by the federal
government. The additional funds are paid by SSA but are reimbursed by
the states that authorized the payments. This only applies for states with
federally-administered state supplementation.
It is also referred to as State Computational Amount.
POSSIBLE VALUES

$0.00 - $999.99

monthly state money paid

USAGE NOTES

On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
There are several reasons SUPAMT and STATPMT may differ on
monthly amounts:
•
•

SUPAMT was recomputed after STATPMT was set
STATPMT was decreased to recover an overpayment;

379

SUPAMT

6.2. Description of SSR Data Elements

•

STATPMT greater than SUPAMT because person is receiving
payments under Goldberg-Kelly
STATPMT was increased to cover underpayments (e.g., backpayments
for new awardees)

•

When extract files, except the longitudinal, are created, this data element
gets the value for the month that is one more than the SEL-DATE month.
The longitudinal format extracts capture the State amount due and paid for
every month since eligibility began. The CER extract also has a field with
the name SUPAMT-CUR that shows the dollar amount due for the current
month of file selection (SEL-DATE).

380

6.2. Description of SSR Data Elements

TOA

TOA

Type of Action
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
Yes, up to 5 cases
No
No
CASE
COMP-STAT-TOA,
MFT, STOPACM,
PSTAT, RCD-EST-JD

DESCRIPTION AND PURPOSE

This data element describes the initial program category (aged, disabled,
or blind) and the household composition of the eligible person at the time
the record was established (RCD-EST-JD).
Also referred to as Program Category/Household Structure.
POSSIBLE VALUES

Blank - original application, use TOA
AI –
AX–
AE –
BI –
BX –
BE –
DE –
DI –
DX–
BC –
BM–
BF –
BB –
DC –
DM–
DF –
DB –
ES –

Aged individual
Aged individual with ineligible spouse
Aged individual with eligible spouse
Blind individual
Blind individual with ineligible spouse
Blind individual with eligible spouse
Disabled individual with eligible spouse
Disabled individual
Disabled individual with ineligible spouse
Blind child
Blind child living with mother
Blind child living with father
Blind child living with both parents
Disabled child
Disabled child living with mother
Disabled child living with father
Disabled child living with both parents
Eligible individual awaiting spouse

381

TOA

6.2. Description of SSR Data Elements

20 –

Initially denied record terminated when record is established for
new application. (Record with TOA equal to 20 are not present on
the One Percent or Ten Percent CER person files, but they may be
on other SSI data files.)

See Possible Values in DSMA50 01-02
USAGE NOTES

TOA correctly describes the recipient category if COMP-STAT-TOA is
blank. If COMP-STAT-TOA has a value, it will be more current than
TOA and should be used instead. However, when the 1 percent and 10
percent original and person files are created, the TOA is updated using
STOPACM.
If TOA is a child category, then the application for benefits was filed
when the eligible person was under 18. When the eligible person turns 18
the program category will change to an equivalent adult code (e.g., DC
changes to DI or BC changes to BI). At this time, COMP-STAT-TOA
will be set and will show an adult code, even though the TOA will still
show a child. MFT will also hold an old code.
COMP-STAT-TOA will also be set when a married person dies. COMPSTAT-TOA will have a code for an individual, and MFT and TOA will
still show a couple.
If the TOA is equal to 20, this is a terminated record, and both DENCDE
and PSTAT will have a code that begins with an N.

382

6.2. Description of SSR Data Elements

UINCM

UINCM

Unearned Income Chargeable Amount
Type:
Data Format:
Repeating:
Cleared:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 4
Money–$$$$cc
Yes
Yes
Yes
No
VDG9–COMPHIST–
CMNTH
EINCM, IUETYP,
IUEAMT

DESCRIPTION AND PURPOSE

This data element indicates the amount of unearned income chargeable for
the next month after deducting the $20 disregard. UINCM is used to
compute payments.
The rationale for this field is that the chargeable unearned income is
retained by month for ease in reconstructing the computation
POSSIBLE VALUES

$0.00 - $9999.99

monthly dollar amount

USAGE NOTES
On an SSR record, this field occurs up to 336 times for each eligible
person. These occurrences correspond to every month since eligibility
began.
When a CER extract is created, this data element gets the value for the
month that is one more than the SEL-DATE month. The value is whole
dollars only.
The standard exclusions are:
•
•

If only unearned income, take $20 from the unearned;
If also earned income, take $20 from the unearned and $65 from the
earned.

383

6.3. SSR-Based Extracts

6.3.

SSR-Based Extracts

This section discusses the most widely used recurring SSR extracts: purpose,
selection criteria, file characteristics, and record format. The following extract
files are documented:

6.3.1
6.3.2
6.3.3
6.3.4
6.3.5
6.3.6
6.3.7
6.3.8
6.3.9

Extract
Page
One Percent CER Person File ......................................... 385
Ten Percent CER Person File.......................................... 385
One Percent CER Original File....................................... 385
Ten Percent CER Original File ....................................... 385
One Percent Full SSR File .............................................. 386
Ten Percent Full SSR File............................................... 386
One Percent Longitudinal File ........................................ 386
100 Percent Universe File ............................................... 386
REMICS File................................................................... 387

Most extracts follow one of two record formats: the Characteristic Extract Record
(CER) or the Longitudinal Record Format (LRF). There is a third format, the
Household Address Format. It contains a different subset of data elements and
may be obtained using a finders file; it is not used in any recurring extract. The
extract descriptions indicate each extract’s record format. These record formats
imply certain subsets of data elements; see Section 6.4.
Researchers who need information that is not available on any recurring extract
may request a custom extract. Custom extracts may be CER- or LRF-formatted;
see Section 6.4 for a specification of those record formats.
Introduction
The SSR file of data on SSI beneficiaries may have one, two, or three individuals
on a single record. If there is more than one person, the other person(s) must be
the husband/wife, parent of a child, or an essential person. When an extract is
made from the SSR, these persons are usually separated onto person-level
records. The SSN of the individual, the PAN, and the SSN of the primary
beneficiary, the HUN, are kept from the original record. If the PAN is equal to
the HUN, then this person was the primary of the original record.
There may also be multiple records for a given SSN. This may be the result of
many causes, including marriage, divorce, and other changes in living
arrangements. Such changes induce the termination of prior records and the
creation of new records with information on the same individual(s). The only
extracts limited to one record per PAN are the One Percent or Ten Percent
Monthly Person files in the CER and Address format. For all other extracts,

384

6.3. SSR-Based Extracts

including the LRF, a person may have more than one record. In the future it will
be possible to obtain extracts in the LRF format that contain (a) one record per
application or (b) one record per PAN.
Because of the hierarchical nature of the SSR file, certain data elements have
somewhat different meanings on person-level extracts. Many of these differences
are explained throughout this chapter as in usage notes for the affected data
elements. For example, the data element TOA describes the eligibility basis for
the first eligible individual on the record and that individual’s household
composition. Possible selections are aged individual with ineligible spouse, blind
individual with eligible spouse, etc. When a CER-formatted file is created, the
data element TOA is given to all persons from the HUN unit. In other words, the
blind person and his eligible spouse will both have the same value in their records
for the TOA field, even though the spouse may be eligible because of another
type of disability or because of old age.
6.3.1. One Percent CER Person File
This monthly file is useful for obtaining large counts but it is not a good tool for
doing estimates on a State basis. It is formatted in CER format; see Subsection
6.4.1 (page 395).
6.3.2. Ten Percent CER Person File
This monthly file is similar to the One Percent CER Person File, but contains ten
times as many records. It is therefore better suited for analyses by geographical
unit, such as state-level analyses. All PANs in the One Percent CER Person File
are included on the Ten Percent file. It is formatted in CER format; see
Subsection 6.4.1 (page 395).
6.3.3. One Percent CER Original File
This monthly file includes all records, including terminated ones, for people in the
HUN unit where the unit contains a person who meets the one percent PAN
selection criteria. Therefore, this file contains one percent of couples and one
percent of individuals. The file is sorted in PAN sequence. It is formatted in
CER format; see Subsection 6.4.1 (page 395).
6.3.4. Ten Percent CER Original File
This monthly file is similar to the One Percent CER Original File, but contains ten
times as many records. It is therefore better suited for analyses by geographical

385

6.3. SSR-Based Extracts

unit, such as state-level analyses. All PANs in the One Percent CER Original File
are included on the Ten Percent file. It is formatted in CER format; see
Subsection 6.4.1 (page 395)..
6.3.5. One Percent Full SSR File
This monthly file is the same as the 1% CER Original file except that this file
contains all data elements on the SSR for each record, sorted in PAN sequence.
6.3.6. Ten Percent Full SSR File
This monthly file is similar to the One Percent Full SSR File, but contains ten
times as many records. It is therefore better suited for analyses by geographical
unit, such as state-level analyses. All PANs in the One Percent Full SSR File are
included on the Ten Percent file.
6.3.7. One Percent Longitudinal File
This file contains all records for persons who meet the 1% PAN selection criteria.
It is extracted twice per year, in June and December. It is sorted in PAN
sequence. This file is formatted in LRF format; see Subsection 6.4.2, page 401.
6.3.8. 100 Percent Universe File
This semi-annual file contains a limited number of data elements for all records
on the SSR, is selected in June and December, and is sorted in PAN sequence.
This file is particularly useful as a first step of custom extraction. It allows
identifying all cases of a particular type (e.g., SSI recipients with a representative
payee). Then the finder process may be used to pull the selected SSR records in a
CER or LRF format.

HUN
PAN
TOA
COMP-STATTOA
MFT
RCD-EST-JD
BIRTH-JD
DEATH-JD
LAF

386

Description
Housed Under Number
Social Security Number
Transaction Code
Computation Status-TOA
Master File Type
Record Establishment Date
Date of Birth
Date of Death
MBR Ledger Account File Code

Format

CCYYMMDD
CCYYMMDD
CCYYMMDD

Loc’n Size
1
9
10
9
19
2
21
2
23
25
33
41
49

2
8
8
8
2

6.3. SSR-Based Extracts

SEX
APPL-JD
DIBDIG
PDSCC
ZIP*
DO
REP-PAY-JD
REPPAYTYP
REP-GC
REPCUS
STALE-RCDIND
NOP-9
FEDPMT**
STATPMT**
PSTAT***
DRUGM***
FEDAMT***
SUPAMT***

Description
Sex
Application Date
Primary Disability Diagnosis Code
Residence State/County/DO Code
ZIP Code
District Office Code
Rep. Pay date of Selection/Change
Type of Payee
Guardian/Competency Code
Custody Code
Stale Record Indicator

Number of Payment Entries
Federal Money Account
State Supplementation Amount
Payment Status Code
Drug Addict or Alcoholic Ind.
Federal Assistance Amount
Current Amount of State
Supplement
ELG-RD
Date of Eligibility Current
ALIEN
Alien Refugee Indicator
ALIEN-RD
Alien’s Residency Began
ALIEN-CNTRY Alien Country

Format
CCYYMMDD
SSCCCD

CCYYMMDD

$$$$$
$$$$$

$$$
$$$
CCYYMM
CCYYMM

Loc’n Size
51
1
52
8
60
4
64
6
70
5
75
3
78
8
86
3
89
1
90
3
93
1
94
97
102
107
110
111
114

3
5
5
3
1
3
3

117
123
124
130

6
1
6
2

6.3.9. REMICS File
Two monthly extract files are created in the REMICS format. The first, REMICS
Merge File, contains all active SSR records (STALE-RCD-IND = 0 and PSTAT
not Tx). The second REMICS format file, REMICS Current Pay File, is a subset
of the former, containing only records with PSTAT=C01. This second file is used
for several publications produced by ORES/DSSA. Both files are in PAN
sequence and do not include records that have been terminated, records on which
no payments were ever made, or ineligible persons.
Record layout for files extracted in or after December 1999:
Description
ADVPAY
Advance Payment Amount
ALIEN
Alien Refuge Indicator
ALIEN-RD
Alien Relative Data
ALIEN-SPON Alien Sponsor
BIRTH-JD
Date of Birth

Format
$$$cc

Loc'n
1
6
relative date
7
10
CCYYDDD
11

Size
5
1
3
1
7

387

6.3. SSR-Based Extracts

BMF
DDDPC
DEEMCD
DENCDE
DENIAL-JD
DIB-DIG
DOBCEN
EINCM-curr
ELG-RD
ESPER
FCI-CURR
FEDAMTprior
FEDAMT-curr
FEDAMTnext
FEDPMTprior
FEDPMT-curr
FOR-LANGNTC
FSRECIPIENT
FS-REQUEST
IETYP
IEAMT
IUETYP
IUEAMT

LIVF-curr
MEDIC
MEDTESTcurr
MFT
MILITARY
MINL
MSM
OSCD
PAN

388

Description
Budget Month Flag
Direct Deposit Payment Code
Deemed Indicator
Denial Code
Denial Date
Primary Disability Diagnosis Code
Date of Birth Century
Chargeable Earned Inc. Amt.
Date of Eligibility (current)
Essential Person Indicator
Fed Countable Income
Fed Assistance Amt.

Format

Loc'n
18
19
20
21
CCYYDDD
24
31
35
$$$$cc
36
relative date 42
45
$$$$$cc
46
$$$cc
53

Fed Assistance Amt.
Fed Assistance Amt.

$$$cc
$$$cc

58
63

5
5

Federal Money Amt.

$$$$$$$cc

68

9

Federal Money Amt.
Foreign Language Notice Ind.

$$$$$$$cc

77
86

9
1

87

1

Food Stamps Request
88
Earned Inc. Type (occurs 6 times)
89
(Remaining 5 occurrences)
90
Earned Inc. Amt. (occurs 6 times)
$$$$$$$ccc 95
(Remaining 5 occurrences)
105
Unearned Inc. Type (occurs 17 times)
155
(Remaining 16 occurrences)
156
Unearned Inc. Amt. (occurs 17 times) $$$$$$$ccc 172
(Remaining 16 occurrences)
182

Food Stamps Recipient

Size
1
1
1
3
7
4
1
6
3
1
7
5

Living Arrangements Code
Medicaid Eligibility Code
Medical & Soc. Serv. Inc Test

342
343
344

1
1
5
10
50
1
16
10
16
0
1
1
1

Master File Type
Military Service Indicator
Mandatory Supp. Amt.
MS Indicator
Optional State Supp. Code
Social Security Number

345
347
348
353
354
355

2
1
5
1
1
9

$$$cc

6.3. SSR-Based Extracts

PAN-IS
PAN-S
PAYHST-JD
PAYFLG1
PAYFLG2
PAYSC
Filler
PL-CDE
PL-APPEALJD
PSTAT-prior
PSTAT-curr
RACE
RCDSOURCE
RESCAR
RESHOU
RESINC
RESINS
RESOTH
SEX
START-RD
STATPMTprior
STATPMTcurr
STCOCNV
STCONCAT
M
STOPACM
SUPAMTprior
SUPAMT-curr
SUPAMTnext
TOA
UINCM-curr
VR-CODE
WELF
NOP-9
REM-TYP
REM-RS
REM-AGE

Description
Social Security Number - Inelg.
Spouse
Social Security Number – Spouse
Date of Payment
Pay Flag 1
Pay Flag 2
Payment State Code
Filler
Appeals Code
Appeals Date

Format

Loc'n Size
364
9
373
382
389
390
391
393
396
397

9
7
1
1
2
3
1
7

404
407
410
411

3
3
1
1

Resource - Car
Resource - House
Resource - Income
Resource - Insurance
Resource - Other
Sex
Earliest Computation Date
State Supp Amt.

412
413
414
415
416
417
relative date 418
$$$$$$$cc 421

1
1
1
1
1
1
3
9

State Supp Amt.

$$$$$$$cc

430

9

State & County Conversion Code
State Concurrent Elig. Ind.

SSCCC

439
444

5
1
1
5

CCYYDDD

CCYYDDD

Payment Status Code
Payment Status Code
Race
Record Source Code

State Optional Payment Code
Current Amt. of State Supp.

$$$cc

445
446

Current Amt. of State Supp.
Current Amt. of State Supp.

$$$cc
$$$cc

451
456

5
5

461
463
469
470
471
474
475
478

2
6
1
1
3
1
3
3

Transaction Code
Chargeable Unearned Inc. Amt.
Vocational Rehabilitation Code
Welfare Ind.
Number of Payment Entries Present
REM - Type
REM - Race / Sex
REM - Age

$$$$cc

389

6.3. SSR-Based Extracts

REGCDE
REM-COUPIND
C-EINCM-O
C-UINCM-O
C-IEAMT-O

Description
REM - Code
REM - Couple Ind

Format

Loc'n Size
481
2
483
1

Couple Chargeable Earned Inc Amt.
Couple Chargeable Unearn Inc Amt.
Couple Earned Inc Amt. (occurs 6
times)
(Remaining 5 occurrences)
C-IUEAMT-O Couple Unearned Inc Amt. (occurs 17
times)
(Remaining 16 occurrences)

$$$$$$$cc 484
$$$$$$$cc 493
$$$$$$$ccc 502

9
9
10

512
$$$$$$$ccc 562

50
10

572

C-FEDAMTO
C-FEDPMT-O
C-STATPMTO
C-SUPAMTO
CPARAGE-O
HUN
APPL-JD
RCD-EST-JD
CLM-FIL-JD
PSTAT-next
DO
X-MITNGDO
REPPAYTYP
AAZIP
AAZIP6-9
PDZIP
PDZIP6-9
SEL-DATE
PDSCC

Couple Fed. Assistance Amt.

$$$cc

732

16
0
5

Couple Fed. Money Amt.
Couple State Supp Amt.

$$$$$$$cc
$$$$$$$cc

737
746

9
9

Couple Current Amt. State Supp

$$$cc

755

5

760
763
772
780
788
796
799
802

3
9
8
8
8
3
3
3

805
808
813
817
822
826
832

3
5
4
5
4
6
6

838

15

-

Couple Parent Age - oldest
Housed Under Number
Application Date
Record Establishment Date
Date Claim Filed
Payment Status Code
District Office Code
Transmitting DO Code
Type of Payee
Applicant's Address ZIP Code
Applicant's Address ZIP Code Suffix
Payee's ZIP Code
Payee's ZIP Code Suffix
Date of Selection
Residence State & County & Serv.
DO
Filler

CCYYMMDD
CCYYMMDD
CCYYMMDD

CCYYMM
SSCCCD

Notes:
• prior, curr, next refer to month;
• SEL-DATE is the date of the file, and the 'CURR' month;
• Relative date is number of months from January 1974.

390

6.4. SSR-Based Record Formats

6.4.

SSR-Based Record Formats

The creation of most SSA extracts begins with a finder process, which returns the
full SSR record for a fixed set of SSNs. The full SSR record, also known as the
“spread record,” is complex and rarely used directly. Instead, extracts are made in
one of three more user-friendly formats: the Characteristic Extract Record (CER),
the Longitudinal Record Format (LRF), or the Household Address Format. Each
format has its own strengths and its usefulness depends on the research objective.
Their contents are subsets of the spread record data elements organized in a more
accessible manner. Each of the finders-based extracts is discussed below.
SSR Characteristic Extract Record Format. The CER provides a crosssectional, current image of the SSR at the time of extraction. See Section 6.4.1
for the full record layout.
SSR Longitudinal Record Format. The longitudinal format contains monthly
eligibility and payment history for each record, back as far as the beginning of the
SSI program. Therefore, the format provides a retrospective look at the
recipient’s benefit amounts. The file’s history data can be used to determine
length of stay on SSI. This format has several drawbacks. First, eligibility
history can be overlaid making it difficult to reconstruct specific events. Also, the
longitudinal file would not be useful for identifying new awards prior to and after
a specific point in time. See Section 6.4.2 for the full record layout.
SSR Household Address Format. The address format includes mailing and
residence address data. See Section 6.4.3 for the full record layout.
The REMICS files are also subsets of the SSR data elements but are generated
independently from the finder process. There are several SSR data elements
included in this user’s manual that are not found on any recurring extracts except
the REMICS. The REMICS contains more data elements from the SSR that any
other extract.
The table below replicates the list of SSR data elements listed in the SSR data
dictionary above and shows in which of the selected SSR record formats and
extracts the elements appear.

391

6.4. SSR-Based Record Formats

SSR Data Elements by Record Formats
8080-JD
AA-ZIP
ALIEN
ALIENCNTRY
ALIEN-RD
ALIEN-SPON
APPL-JD
CLM-FIL-JD
COMP-STATTOA
DDDPC
DEEMAMT

Description
8080 Date
Applicants Address ZIP Code
Alien Data Citizenship/Alien
Code
Alien Country

Alien Relative Date
Alien Sponsor
Application Date
Date Claim Filed
Comp. Status Type of Action

Direct Deposit Payment Code
Deemed Income Amount for the
Quarter
DENCDE
Denial Code
DENIAL-JD
Date of Denial
DIBDIG
Primary Disability Diagnostic
Code
DIBDIG2
Secondary Disability Diagnostic
Code
DIS-ONST-JD Disability Onset Date
DISPAYCDE Disability Payment Code
DO
District Office Code
DOB
Date of Birth
DOD
Date of Death of Primary
EINCM
Chargeable Earned Income
Amount
ELG-RD
Date of Current Eligibility
ESPER
Essential Person Indicator
FEDAMT
Federal Assistance Amount
FEDPMT
Federal Money Amount
FIRST-PAYFirst Payment Date
DATE
HUN
Account Number
IEAMT
Earned Income Amount
IEFRQ
Earned Income Frequency
IESTART-RD Earned Income Start Date
IETYP
Earned Income Type Code
IUEAMT
Unearned Income Amount
IUEFRQ
Unearned Income Frequency

392

CER LRF Address REMICS

*
*
*

*
*
*

*
*

*
*
*
*
*
*

*
*
*
*

*
*
*
*

*
*
*

*
*
*
*
*
*
*

*
*
*
*

*
*
*

*

*

*

*
*
*
*
*
*

*
*
*
*
*

*
*
*

*
*
*
*
*
*

*

*

*
*
*

*

*

*

*
*
*
*
*
*
*
*
*
*
*
*

*

*

*
*
*

*
*
*
*

*
*
*
*
*
*
*

6.4. SSR-Based Record Formats

IUESTARTRD
IUETYP
LAF
LIVF
MFT
NOP-9
OSCD
PAN
PAYFLG1
PAYFLG2
PDSCC
PDZIP
PL-APPEALJD
PL-CDE
PSTAT
RACE
RCD-EST-JD
REPCUS
REPGC
REPPAYTYP
RESCAR
RESHOU
RESINC
RESINS
RESOTH
SEL-DATE

Description
Unearned Income Start Date

CER LRF Address REMICS

*

Unearned Income Type Code
Ledger Account File
Living Arrangements Code
Master File Type Code
Number of Payment Entries
Present
Optional State Supplementation
Code
Person Account Number
Pay Flag 1
Pay Flag 2
Residence State & County & DO
Code
Payee’s ZIP Code
Appeals Date

*
*
*
*
*

Appeals Code
Payment Status Code
Race of Account Number Holder
Record Establishment Date
Custody Code
Guardian/Competency Code
Type of Payee Code
Resource- CAR
Resource-House
Resource-Income
Resource-Insurance
Resource-Other
Date of File Selection (cut-off
date)
Sex of Primary
Stale Record Indicator

SEX
STALE-RCDIND
START-RD
Earliest Computation Date
STATPMT
State Supplementation Amount
STCONCATM State Concurrent Eligibility
Indicator
STOPACM
State Optional Payment Code
STSUPGP
State/County Supplementation
Code
STUDM
Student Indicator

*

*
*
*
*

*
*
*
*
*

*
*
*
*
*

*

*

*

*

*

*

*

*

*

*

*

*
*

*
*

*
*

*
*
*
*
*
*
*

*
*
*
*
*
*
*

*
*
*
*
*
*

*

*

*

*
*
*
*
*
*
*
*
*
*
*
*
*

*
*

*
*

*
*

*
*

*
*
*

*
*
*

*
*
*

*
*

*
*

*

*

393

6.4. SSR-Based Record Formats

SUPAMT
TOA
UINCM

394

Description
Current Amount of State
Supplemental
Transaction Code
Chargeable Unearned Income
Amount

CER LRF Address REMICS

*

*

*

*

*
*

*
*

*

*
*

6.4. SSR-Based Record Formats

6.4.1. SSR Characteristic Extract Record (CER)
The record length is 936 characters.

RIC
TOA
MFT
HUN
PAN
PMTIND
MILI
ESPER
STALERCD-IND
START-RD
PL-CDE
PL-APPEALJD
WININTRFCE
AP-TYPE
RED-NOE
COMPSTAT-TOA
REDLOWPROB
PROFILE
REDTYPE
RED-INITRD
REDCOMPL-RD
PROF-SRCE
REDREGION
RED-AREA
CCHAR

Description
Record Identification Code
Transaction Code (Type Of Action)
Master File Type Code
Housed Under Number
Social Security Number
Case Payment Indicator
MIL (min. income level) Indicator
Essential Persons Indicator
Stale Record Indicator (previously
STALE-RCD-DT)
Earliest Computation Date
Appeals Code
Appeals Date

Format

Loc'n Size
1
1
2
2
4
2
6
9
15
9
24
1
25
1
26
1
27
1
28
34
35

6
1
8

Windfall Flag

43

1

Application Type
No. of Redetermination Entries
Comp. Status Type Of Action (most
current)
Redetermination Low Probability

44
45
47

1
2
2

49

1

Redetermination Profile
Redetermination Type
Redetermination Initiation Date

CCYYMM

50
51
52

1
1
6

Redetermination Completion Date

CCYYMM

58

6

64
66

2
1

67
68
72
108
116
124
132
134

1
4
36
8
8
8
2
1

CCYYMM
CCYYMMDD

Redetermination Profile Source Code
Redetermination Region Code

Redetermination Area Office Code
Case Characteristics (Occurs 10 times)
(Remaining 9 occurrences)
RCD-EST-JD Record Establishment Date
BIRTH-JD
Date Of Birth
DEATH-JD Date Of Death
LAF
MBR - Ledger Account File Code
SEX
Sex

CCYYMMDD
CCYYMMDD
CCYYMMDD

395

6.4. SSR-Based Record Formats

Description
RACE
Race
APLNAM
Name Of Individual
First Name
Middle Initial
Last Name
IIR
Interface Income Recovery
IIRVA
Veterans Adm. Income Recovery
Indicator
IIRCS
Civil Service Income Recovery
Indicator
ELG-RD
Date Of Current Eligibility
APPL-JD
Application Date (current)
8080-JD
8080 Date
X-MITTING- Transmitting District Office Code
DO
ALIEN-RD
Alien Relative Date
ALIEN
Alien Data Citizenship/Alien Code
ALIENAlien Country
CNTRY
ALIENAlien Sponsor
SPON
DENCDE
Denial Code
DENIAL-JD Date Of Denial
FSFood Stamps Interview Date
INTERVIEW
-RD
FSFood Stamps Recipient
RECIPIENT
FSFood Stamps Request
REQUEST
FOR-LANG- Foreign Language Notice Indicator
NTC
CLM-FIL-JD Date Claim Filed
FOR-LNGForeign Language Code
CDE
ALIENAlien Status Attained Date
STAT-RD
ALIEN-EXC Alien Eligibility Reason
ALIEN-EXC- Alien Eligibility Start Date
START-RD
DISPAYCDE Disability Payment Code
DIS-ONST- Date Of Onset of Disability or
JD
Blindness

396

Format

Loc'n Size
135
1
136
146
147
166
167

10
1
19
1
1

168

1

169
175
183
191

6
8
8
3

194
200
201

6
1
2

203

1

204
207
215

3
8
6

221

1

222

1

223

1

CCYYMMDD

224
232

8
2

CCYYMM

234

6

CCYYMM

240
241

1
6

CCYYMMDD

247
248

1
8

CCYYMM
CCYYMMDD
CCYYMMDD

CCYYMM

CCYYMMDD
CCYYMM

6.4. SSR-Based Record Formats

DRUGTREAT
TWP-WRKRD

Description
Alcoholic - Drug Treatment Status

Trial Work Period Months (occurs 9
times)
Remaining 8 occurrences
TWP-CDE
Trial Work Period Code
VR-CODE
Vocational Rehabilitation Code
EXTWPEND Ending Date Of Extended Trial Work
-RD
Period
MEDSERV- Eligibility Status Effective Date
RD
MEDSERV- Medical And Social Services Eligibility
CDE
DIBDIG
Primary Disability Diagnostic Code
DIBDIG2
Secondary Disability Diagnostic Code
DIB-MDR
Medical Diary Reason
DIB-DPM
Permanent Disability Indicator
ZEBIND
Zebley Indicator
STCOCNV
State & County Code at Conversion
DDDPC
Direct Deposit Payment Code
PDSCC
Residence State & County & Servicing
DO Code
PDZIP
Payee's ZIP Code
PDZIP6-9
Payee's ZIP Code Suffix
DO
District Office Code
Current Earned Income (comp month
data). Occurs 6 times for types S, W,
C, D, T, N respectively. Multiple
occurrences of any single type are
summed into a single occurrence
IETYP
IESTARTRD
IEAMT
IEFRQ

Earned Income Type Code - S
Earned Income Start Date

Format

Loc'n Size
256
1

CCYYMM

257

6

CCYYMM

263
311
312
313

48
1
1
6

CCYYMM

319

6

325

1

326
330
334
335
336
337
342
343

4
4
1
1
1
5
1
6

349
354
358

5
4
3

361
362

1
6

368
374

6
1

375

70

CCYYMM

Earned Income Amount
$$$$cc
Earned Income Frequency - occurs 6
times
Remaining 5 occurrences
Current Unearned Income (comp month
data). Occurs 6 times for the first six
types of unearned types encountered. If
more than 6 types, the 6th occurrence is
used to summarize the 6th through the
nth type.

397

6.4. SSR-Based Record Formats

IUETYP
IUESTARTRD
IUEAMT
IUEFRQ
IUEIDNO-A
IUEIDNO-H
DIACDE
DIARY-JD
FOLUP

REPPAYTY
P
REPGC
REPCUS
AAZIP
AAZIP6-9
ATHRZDREP-T2-FEE
ATHRZDREP-T16FEE
NOP-9
ADVPAY
UNRESOLV
ED
EXCESDEC
OUTSTAND
RATEREC
OP-COLL
TENPER
EXCPMTDE
T
EXCPMTVE
R
WSTRT-RD
WEND-RD
WIN

398

Description
Unearned Income Type Code
Unearned Income Start Date

Format
CCYYMM

Loc'n Size
445
2
447
6

Unearned Income Amount
$$$$cc
Unearned Income Frequency
Remaining 5 occurrences
Unearned Income Claim Or ID Number
Type 'A'
Unearned Income Claim Or ID Number
Type 'H'
Diary Code (Last 7 occurs)
Remaining 6 occurrences
Diary Date (Last 7occurs)
CCYYMMDD
Remaining 6 occurrences
Diary Follow-up Indicator (Last 7
occurs)
Remaining 6 occurrences
Type Of Payee Code

453
459
460
535

6
1
75
12

547

12

559
561
573
581
629

2
12
8
48
1

630
636

6
3

Guardian/Competency Code
Custody Code
Applicant's Address ZIP Code
Applicant's Address ZIP Code Suffix
Title II Authorized Representative Fee

$$$$

639
640
643
648
652

1
3
5
4
4

$$$$

656

4

$$$$$
$$$$$$

660
663
668

3
5
6

674
680
686
692
698
699

6
6
6
6
1
5

704

1

705
711
717

6
6
1

Title XVI Maximum Authorized
Representative Fee
No. of Payment Entries Present
Advance Payment Amount
Amount of Unresolved Overpayment
Excess Decisions on Overpayment
Overpayment Balance (current)
Overpayment Rate of Recovery
Amount of Overpayment Collected
Ten Percent Rate of Recovery Indicator
Excessive Retroactive Payment Amount
Excessive Retroactive Payment
Verification Code
Windfall Start Date
Windfall End Date
Windfall Indicator

$$$$$$
$$$$$$
$$$$$$
$$$$$$
$$$$$

CCYYMM
CCYYMM

6.4. SSR-Based Record Formats

Description
WNCI
Windfall Non-Countable Income
FEDPMT
Federal Money Amount (payment)
STATPMT
State Supplementation Amount
(payment)
PAYSC
Payment State Code
UCI
Unnegotiated Check Indicator
RW-BHRT
Overpayment - Refund
RW-C
Overpayment - Unverified
RW-D
Overpayment - Adjustment
RW-G
Overpayment - Installment
RW-K
Overpayment - Title Ii
RW-N
Overpayment - Uncollectable
RW-P
Overpayment - Do
RW-PT
Overpayment - Penalty
RW-PT-NOE Overpayment - Penalty Number
RW-Q
Overpayment - Cancellation - Q
RW-W
Overpayment - Waiver
RW-Z
Overpayment - Cancellation
Computational Data
BMF
Budget Month Flag
PSTAT-CUR Payment Status Code - (current month)
PSTAT
Payment Status Code
LIVF
Living Arrangements Code
LIVF-1
Living Arrangements Code - (current
month)
LIVF-2
Living Arrangements Code - (prior
month)
OSCD
Optional State Supplementation Code
STSUPGP
State & County Code for
Supplementation
STCONCAT State Concurrent Eligibility Indicator
M
STOPACM
State Optional Payment Code
MEDIC
Medicaid Eligibility Code
STUDM
Student Indicator
DRUGM
Drug Addict or Alcoholic Identification
EINCM
Chargeable Earned Income Amount
UINCM
Chargeable Unearned Income Amount
FEDAMTFederal Assistance Amount (current
CUR
month)
SUPAMTCurrent Amount of State Supp. CUR
(current month)
FEDAMT
Federal Assistance Amount
SUPAMT
Current Amount of State Supp.

Format
$$$$$
$$$$$
$$$$$

Loc'n Size
718
5
723
5
728
5

$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$

733
735
736
741
746
751
756
761
766
771
776
778
783
788

2
1
5
5
5
5
5
5
5
5
2
5
5
5

793
794
797
800
801

1
1
3
3
1

802

1

803
804

1
5

809

1

$$$$
$$$$
$$$

810
811
812
813
814
818
822

1
1
1
1
4
4
3

$$$

825

3

$$$
$$$

828
831

3
3

399

6.4. SSR-Based Record Formats

Description
CONDPAY Conditional Payment Indicator
MEDTEST
Medical and Social Services Income
Test
OPDET
Total Amount of Overpayment
Detected
DEEAMT
Deemed Income Amount for the
Quarter
DEEMCD
Deeming Indicator
WIN-FED
Windfall Offset Federal Amount
WIN-STAT Windfall Offset State Amount
Additional Derived Data
SEL-DATE
Date of File Selection (cutoff date)
SPEC-ID
Special Indicator Field
RFRQ
Unearned Type "A"/Frequency "R"
Indicator
NEWARD
New Award Indicator
FIRST-PAY- First Payment Date (this record)
DATE
PSTAT-LST PSTAT After Last C01
PSTAT-LST- PSTAT After Last C01 Date
DATE
—
Filler

400

Format

Loc'n Size
834
1
835
1

$$$$$

836

5

$$$$$

841

5

$$$
$$$

846
847
850

1
3
3

853
861
864

8
3
1

CCYYMMDD

865
866

1
8

CCYYMM

874
877

3
6

CCYYMMDD

R / space
Y / space

883- 54
936

6.4. SSR-Based Record Formats

6.4.2. SSR Longitudinal Record Format (LRF)
Record layout for files extracted in or after September 1999.
Acronym
HUN
PAN
TOA
COMPSTAT-TOA
MFT
START-RD
PL-CDE
PLAPPEAL-JD
AP-TYPE
RCD-ESTJD
BIRTH-JD
DEATH-JD
LAF

Description
Housed Under Number
Social Security Number
Transaction Code (Type of
Action)
Comp. Status Type of Action
(most current)
Master File Type Code
Earliest Computation Date
Appeals Code
Appeals Date

Action Format

F

Loc Size
1
9
10
9
19
2

F

21

2

CCYYMMDD

23
25
31
32

2
6
1
8

CCYYMMDD

40
41

1
8

CCYYMMDD

49
57
65

8
8
2

CCYYMM

67
70
71
72
78
86
94

3
1
1
6
8
8
3

97

1

98
101
109

3
8
1

110

1

111

1

112

8

CCYYMM

Application Type
Record Establishment Date

Date of Birth
Date of Death
MBR Ledger Account File
Code
CURSTAT Current Payment Status
SEX
Sex
RACE
Race
ELG-RD
Date of Current Eligibility
APPL-JD
Application Date (current)
8080-JD
8080 Date
X-MITNG- Transmitting District Office
DO
Code
ALIEN
Alien Data Citizenship/Alien
Code
DENCDE
Denial Code
DENIAL-JD Date of Denial
FSFood Stamps Recipient
RECIPIENT
FSFood Stamps Request
REQUEST
FORForeign Language Notice Ind.
LANG-NTC
CLM-FILDate Claim Filed
JD

CCYYMMDD

CCYYMMDD
CCYYMMDD

F

F

CCYYMMDD

CCYYMMDD

401

6.4. SSR-Based Record Formats

Acronym
DISPAYCD
E
STAG-FLDJD
DRUGTREAT
STARTPREDIB-RD
DIB-DIG

Description
Disability Payment Code

Date Forward to Dis. Detr.
Unit
Alcohol-Drug Treatment
Status
Presumptive DIB Payment
Start Date
Primary Disability Diagnostic
Code
DIB-DIG2
Secondary Disability
Diagnostic Code
DIB-MDR
Medical Diary Reason
ZEBIND
Zebley Indicator
PDSCC
Residence State/County/DO
Code
PDZIP
Payee's ZIP Code
PDZIP6-9
Payee's ZIP Code Suffix
DO
District Office Code
REP-PAY- Rep. Payee Date of Selection
JD
/ Change
REPPAYTY Type of Payee Code
P
REPCUS
Custody Code
AAZIP
Applicant's Address ZIP
Code
AAZIP6-9
Applicant's Address ZIP
Code Suffix
STALEStale Record Indicator
RCD-IND
NOP-9
Number of Payment Entries
Present
SEL-DATE Date of Selection
FIRSTFirst Payment Date (this
PAY-DTE
record)
STCOCNV State & County Conversion
Code
REP-GC
Guardian / Competency Code
ALIEN-RD Alien Relative Date
STOP-RD
Stop Date
FOR-LNG- Foreign Language Code
CDE
—
Filler

402

Action Format

Loc Size
120
1
121

8

129

1

130

6

136

4

140

4

SSCCCD

144
145
146

1
1
6

CCYYMMDD

152
157
161
164

5
4
3
8

172

3

FMX

175
178

3
5

FMX

183

4

187

1

188

3

CCYYMMDD

191
197

6
8

SSCCC

205

5

210
211
217
223

1
6
6
2

225

18

CCYYMMDD

CCYYMM

FMX
FMX
F

*
FX*

CCYYMM

CCYYMM

N
N

CCYYMM

6.4. SSR-Based Record Formats

Computation history data occur 325 times, sequentially representing all months
from January 1974 through January 2001, beginning with January 1974:
1974/01
1974/02
2001/01
Acronym
PSTAT
LIVF
OSCD
STCONCATM
DRUGM
EINCM
UINCM
FEDAMT
SUPAMT
MEDTEST
FEDPMT
STATPMT

243 to 274 (shown below)
275 to 306
16,611 to 16,642
Description
Action Loc Size Format
Payment Status Code
C
243
3
Living Arrangement Code
C
246
1
Optional State Suppl. Code
C
247
1
State Concurrent Eligibility Ind.
C
248
1
Drug Addict or Alcoholic Ind.
C
249
1
Chargeable Earned Income Amt.
C
250
4 $$$$
Chargeable Unearned Income
C
254
4 $$$$
Amt.
Federal Assistance Amount
C
258
3 $$$
Current Amount of State Supp.
C
261
3 $$$
Medical and Soc. Serv. Income
C
264
1
Test
Federal Money Amount (payment)
N
265
5 $$$$$
State Supplementation Amount
N
270
5 $$$$$
(payment)
Remaining 324 occurrences
275 10,368

Action codes:
*
Not directly derived from SSR
C
Computation data fields
F
Field name change, this record.
Several minor changes
First Payment Date was Award Date
M Fields modified - this record.
PDZIP, AAZIP
N
New field to this record
X
Acronym name change, this record.
PDZIP, AAZIP
FIRST-PAY-DATE was AWARD-DATE

403

6.4. SSR-Based Record Formats

6.4.3. SSR Household Address Format File (ADDRESS)

TOA
HUN
STALERCD-IND
COMPSTAT-TOA
PAN
MFT
RCD-EST-JD
BIRTH-JD
DEATH-JD
LAF
SEX
RACE
APLNAM

Description
Transaction code
Housed Under Number
Stale Record Indicator

Format

Computation Status – TOA

Social Security Number
Master File Type
Record Establishment Date
CCYYMMDD
Date of Birth
CCYYMMDD
Date of Death
CCYYMMDD
MBR-Ledger Account File Code
Sex
Race
Name of Individual:
First Name
1-10
Middle Initial 11
Surname
12-30
ELG-RD
Date of Current Eligibility
CCYYMM
APPL-JD
Application Date
CCYYMMDD
TELENO
Recipient’s Telephone Number
8080-JD
8080 Data
CCYYMMDD
DENIAL
Denial Code
DENIAL-JD Date of Denial
CCYYMMDD
CLM-FIL-JD Date Claim Filed
CCYYMMDD
PDSCC
Residence State/County/DO Code
SSCCCD
PDZIP
Payee’s ZIP Code
ADDR-CHG- Address Change Date
CCYYMMDD
JD
DO
District Office Code
PD-CITY
Payee City
PD-STATE
Payee State
FLON
First Line of Recipient’s Name
PDFLOA
First Line of Address Code
PDNUM
Number of Lines for Address
PDNAMAD Payee Name & Mailing Address (6
R
lines of 35 characters)
IUETYP-A
Unearned Income Type Code – Type A
IUEAMT-A Unearned Income Amount – Type A
$$$$cc
IUEFRQ-A
Unearned Income Frequency – Type A
IUETYP-H
Unearned Income Type Code – Type H

404

Loc’n Size
1
2
3
9
12
1
13

2

15
24
26
34
42
50
52
53
54

9
2
8
8
8
2
1
1
30

84
90
98
108
116
119
127
135
141
155

6
8
10
8
3
8
8
6
14
8

163
166
188
190
191
192
193

3
22
2
1
1
1
210

403
405
412
413

2
7
1
2

6.4. SSR-Based Record Formats

Description
IUEAMT-H Unearned Income Amount – Type H
IUEFRQ-H
Unearned Income Frequency – Type H
REPCTL1
Representative Payee Control Flag
REP-PAY-JD Representative Payee Date of
Selection/Change
REPPAYTY Type of Payee Code
P
REP-GC
Guardian/Competency Code
REPCUS
Custody Code
REP-ACCT- Representative Payee Negotiated Acct.
JD
Date
AAZIP
Applicant’s Address ZIP Code
AA-CITY
Applicant’s City
AAApplicant’s State
STNAME
AALNG
Number of Lines for Address
AA-ADDR
Applicant’s Address
5 lines of 35 characters
NOP-9
Number of Payment Entries Present
PSTAT
Payment Status Code
LIVF
Living Arrangements Code
OSCD
Optional State Supp. Code
FEDAMT
Monthly Federal Assistance Amount
SUPAMT
Current Amount of State Supp.
SEL-DATE
Date of File Selection (not SSR SDMA
field)
—
Filler

Format
$$$$cc

CCYYMMDD

CCYYMMDD

$$$cc
$$$cc
YYMM

Loc’n Size
415
7
422
1
423
1
424
8
432

3

435
436
439

1
3
8

447
461
483

14
22
2

485
486

1
175

661
664
667
668
669
674
679

3
3
1
1
5
5
4

683
700

18

405

7. Numident File

7.

Numident File

7.1.

The Numident Master File

Until the early 1970s, data on SSA clients were kept only in hardcopy form. In
the early 1970s, SSA began to create a central database for client information
called the Numident. The Numident is a numerically-ordered master file of
assigned Social Security Numbers (SSNs). The official death master file for the
United States government is the Death Master File (DMF), stored on Numident
and based on the date received from the DACUS operation. The Numident file
receives information from SSA and other sources including all State and
Territorial Bureaus of Vital Statistics and the Veteran’s Administration. The
Numident became fully electronic in the 1980s.
Researchers tend to use the Numident to obtain demographic data for survey
participants. The Numident is also used for mortality studies, since it carries birth
and death dates.
Alpha-Index Master File (Alphident)
The Alpha Index Master File is an alternative version of the Numident. This file
was created to search for an SSN when only minimum client-information is
available and the SSN is unknown. The extract includes client first, middle, and
last name, DOB, sex, mother’s first and last name, father’s first and last name,
and SSN. Field office and central office staff can access this file.
Because the Alpha Index Master File is a subset of the Numident, this chapter
focuses only on the Numident.
7.1.1. Source of Data and File Structure
There is one Numident record for each SSN ever issued. The record houses the
identifying information given by the applicant for an SSN ordered by the date of
the application. Each Numident record can have up to 300 sections or “entries.”
Each entry represents an addition or change to the information pertaining to that
SSN. For example, a name change results in reissuing a new Social Security card
with the new name and the old SSN. A new entry, rather than a new record, is
added to record that information.
Entries are of fixed length, and the length of Numident records depends on the
number of entries. In 1999, there were approximately 400 million records and
approximately 725 million entries on the Numident.
There are five different types of entries, corresponding to their informational
source. The names of the entry types as defined in the Numident data dictionary
406

7.1. The Numident Master File

are NSS5, NCLM, NCOR, NDTH, and NESI. These names are mnemonic words
rather than abbreviations and refer to SS-5 forms (NSS5), claims (NCLM),
correspondence (NCOR), death (NDTH), and enumeration special indicators
(NESI). With the exception of NDTH entries, entries are not overwritten and
individual entry fields are never deleted, except in rare circumstances. Instead,
new entries are created with updated information. This implies that multiple
entries may need to be searched for the most recent information.
NSS5: Client Identification Information
NSS5 entries include, for example, initial SSN assignments, name changes, and
DOB changes. The majority of entries on the Numident are NSS5 entries. NSS5
entries are built from data collected in field offices and from data provided from
State vital statistics through enumeration at birth. The Modernized Enumeration
System (MES) is one of the SSA systems used in field offices to enter NSS5 data.
The MES writes to the Integrated Client Database (ICDB). ICDB is an attempt to
create a single view of critical elements that identify clients. Critical elements
include names, date and location of birth, gender, date of death, and parent names.
This allows standardization of client-identifying information across systems that
are used to pay benefits for SSA-administered programs.
NCLM: Information on Title II Claims
NCLM entries were built when SSA moved from paper to computerized systems.
Prior to the Numident, only the most recent paperwork was maintained in paper
files for each record. Consequently, when the Numident was created, the only
data available for many records was from claims paperwork. NCLM entries are
no longer created. NCLM entries on the Numident contain minimal data and
carry information on individuals who are mostly deceased. It is sometimes
considered a “catch-all” entry; for example, in a small percentage of records the
date of death can only be found in the NCLM entry. In fewer than 1 percent of
the records, NCLM data may not be reliable because of how older claims were
processed. For example, a widow’s identification may have been put in the wageearner’s identification fields because the widow may never have applied for her
own SSN.
NCOR: Client Correspondence Information
NCOR entries are built when a client writes to SSA about any problem.
NDTH: Information on Client Death, Including Date of Death
Only one NDTH entry is allowed for each SSN. Unlike with other entries,
updated information for these entries may be rewritten or deleted. Processing of
death data began with DACUS in 1988; death information for the majority of

407

7.1. The Numident Master File

people who died prior to this date may not be posted. Data for the NDTH entry
come from many sources, including the Veteran’s Administration, State and
Territorial Bureaus of Vital Statistics, SSA field offices, other SSA administrative
files, etc. The vast majority of entries come from vital statistics; this reporting
began in February 1988. NDTH entries are built through the DACUS system.
Entries with death information are created from incoming sources and sent to
DACUS. DACUS runs every night after all other computer processes. DACUS
compares alleged date of death against the MBR to determine whether the client
was paid after the alleged date of death. If there are no discrepancies with the
MBR data the information goes to the Numident for posting. Since only one
death entry is allowed, a complex prioritization scheme exists to compare
information coming through DACUS with any existing NDTH entry on the
Numident. If discrepancies are found between incoming data and existing data,
an investigation will be conducted to reconcile the discrepancies. If incoming
data are considered better, the system will overwrite the existing data with the
new data. If an NDTH entry is built for a client who is later determined to be
living, the NDTH entry is removed.
NESI: Special indicator entries
NESI entries include information for records that are flagged for an investigation
of some sort, such as potential fraud cases. These records are added to existing
Numident records to indicate, for example, fraudulent identity or illegal alien
status.
7.1.2. Crosswalk of Research Subject and Data Elements
The Numident by itself is generally used to verify SSN, name, and date of birth or
death for demographic studies involving births and mortality. For analyses based
on other SSA master files, the Numident provides the most reliable source for
individual birth dates, death dates, gender, location of birth, and ethnicity,
although ethnicity is supplied by the applicant and is not a mandatory item to be
filled out. Thus, researchers should request that items such as birth date, gender,
and death date be pulled from the Numident if they are not requesting an extract
that already pulls that information from the Numident.
7.1.3. Data Usage Issues

Multiple SSNs
SSA currently uses matching procedures to help ensure that clients are not
assigned multiple SSNs. However, in past years, some clients were assigned
multiple SSNs. For instance, clients would apply for a new SSN with each job

408

7.1. The Numident Master File

change. SSA maintains a file called the MULTX, which contains a table of
multiple numbers allegedly assigned to the same client. This file is independent
of the Numident.
Data Output from Numident
Output data may come from one or more entries or entry types on the Numident.
When SSNs are run against the Numident, the finders program (which looks up
specified SSNs) delivers the complete data for the SSN, i.e., every entry. When
SSA Numident analysts are looking for data, they generally follow a hierarchy
based on the type of information requested and entry type. In checking for all but
death data on the Numident, the NSS5 entry is always used first. Analysts will
select data from the most recent cycle date possible. If the information does not
exist in NSS5 entries, the analysts will look at the NCLM entry. For death data,
the NDTH entry is always checked first, followed by the NCLM entry.

7.2.

Description of Numident Data Elements

The following pages contain the list of data elements, or fields, in the Numident
master file that have been viewed as the most useful to the research community.
Several elements will occur in multiple types of entries. Elements are always
located in the same position across the different entry types.
The table below lists the data elements covered in the data dictionary. They are
presented in alphabetical order. The page headers note the data element that is
being described on a given page.
Data element
CITIZEN
CYCDTE
DOB
DOD
ENTCD
POB
POBFORID
POB-STATE-COUNTRY
RACE
SEX
SSN

Description
Citizenship Code
Enumeration Cycle Date
Date of Birth
Date of Death
Entry Code
City and/or County of Birth
Foreign Place of Birth Indicator
State or Country of Birth
Ethnic Description
Sex Code
Social Security Number

Page
410
411
412
413
415
417
418
419
420
421
422

409

CITIZEN

7.2. Description of Numident Data Elements

CITIZEN Citizenship Code
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
Yes
No
NSS5

DESCRIPTION AND PURPOSE

This data element indicates the SSN holder’s U.S. citizenship or alien
status.
Since May 1981, it identifies the number holder’s status as a U.S. citizen
or work status for non-citizens.
POSSIBLE VALUES

A
B
C
D
E
F

–
–
–
–
–
–

U.S. citizen
Legal alien, authorized to work
Legal alien, not authorized to work
Other
Alien student—restricted work authorized
Conditionally legalized alien

USAGE NOTES

Effective 8/97, the Modernized Enumeration System (MES) no longer
permits the codes of ‘E’ or ‘F’ to be added to Numident. ‘E’ and ‘F’
categories now fall under ‘D.’
Category C supports administrative uses, such as drivers’ licenses, which
require an SSN for identification purposes. Some aliens are not able to
work but may still hold a permit to drive. Otherwise, this field is used to
determine work eligibility.

410

7.2. Description of Numident Data Elements

CYCDTE

CYCDTE Enumeration Cycle Date
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:

Character 8
Date:
CCYYMMDD
Yes, on NDTH entry
Yes
Yes, on NDTH entry
NCLM, NCOR,
NDTH, NESI, NSS5

Related Data Elements:
DESCRIPTION AND PURPOSE

This data element indicates the date an enumeration entry was added to the
Numident.
It identifies when the data for the particular entry was posted to the
Numident. For records prior to the mid-1970s, this represents the date
written on the SS-5 form.
POSSIBLE VALUES

Blank - Default
XXXXXXXX - Complete date is unknown
CCYYMMXX - Acceptable for unknown day (DD)
CCYYMMDD - Correct entry
USAGE NOTES

This data element is stored in CCYYMMDD format for entry-sorting
purposes.
It is displayed in MMDDCCYY format on queries
Only dates from NDTH are cleared or reset.
Entries are sorted within record by CYCDTE.
This data element is used to determine the most current data.

411

DOB

7.2. Description of Numident Data Elements

DOB

Date of Birth
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:

Character 8
Date–MMDDCCYY
Yes, on NDTH entry
Yes
Yes, on NDTH entry
NCLM, NDTH, NESI,
NSS5

Related Data Elements:
DESCRIPTION AND PURPOSE

This data element indicates the month, day, century, and year an
individual was born.
It is used to help identify an individual and may be used in searching for
his/her SSN on the related Alpha-Index (Alphident) file.
POSSIBLE VALUES

Blank - Default Value
XXXXXXXX - Complete date is unknown
MMXXCCYY - Acceptable for unknown day (DD)
CCYYMMDD - Correct entry
USAGE NOTES

Only dates from NDTH are cleared or reset.

412

7.2. Description of Numident Data Elements

DOD

DOD

Date of Death
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date–MMDDCCYY
Yes, on NDTH entry
Yes (see Usage Notes)
Yes, on NDTH entry
NCLM, NDTH

DESCRIPTION AND PURPOSE

This data element indicates the client’s date of death as reported to SSA.
The death entry is the official SSA record of death; therefore, this is the
client’s official date of death.
POSSIBLE VALUES

Blank - Default Value
XXXXXXXX - Complete date is unknown
MMXXCCYY - Acceptable for unknown day (DD)
MMDDCCYY – Correct format
USAGE NOTES

Only dates from NDTH are cleared or reset.
Only one date of death allowed on file; previous dates are overwritten.
As per agreement, states need only provide month and year of death.
However, some states also provide day.
Both the NDTH and NCLM entries have a DOD field. Therefore,
theoretically, DOD may occur on the Numident record more than once.
However, in reality, DOD will most likely exist on only one of these
entries (usually the NDTH) and will not be repeated within the entry.
Changes to the NDTH entry will overwrite the old NDTH data.
If trying to determine the official Date of Death, search engines first look
at the NDTH entry. If that entry has no data, then the NCLM entry is
reviewed.
Most information will come from NDTH entry.

413

DOD

7.2. Description of Numident Data Elements

There are 3.3 million Numident records with DOD on both the NCLM and
NDTH entries.

414

7.2. Description of Numident Data Elements

ENTCD

ENTCD

Entry Code
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:

Character 1
Yes, on NDTH entry
Yes
Yes, on NDTH entry
NCLM, NCOR,
NDTH, NESI, NSS5

Related Data Elements:
DESCRIPTION AND PURPOSE

This data element identifies the type of entry, e.g., NSS5 and NDTH.
Further, the specific code tells the source of the data.
POSSIBLE VALUES

NSS5 Entry:
G –
J –
K –
P –
S
V
W
0
1
2

–
–
–
–
–
–

4
5
9

–
–
–

SS5 generated by using the MEF cross-reference (MULTX), or
MBR files (no longer used)
New account established prior to central office issuance of SSNs
Duplicate name change
Change in individual’s identifying information (replaced by “2”
below)
Supporting application for SSN card
Voided SSN
Welfare request (no longer used)
Original application for SSN card
Date of birth correction
Name change, duplicate SSN, replacement card issued, or
correction of misspelled name
Reestablish voided SSN
Sex correction
Internal correction

NCLM Entry:
D – Death claim (claim for benefits made by a survivor)
L – Life Claim (claim for benefits made by a living client)

415

ENTCD

7.2. Description of Numident Data Elements

NCOR Entry:
Q –

Correspondence

NESI Entry:
E –

ESI entry

NDTH Entry:
T –

Death entry

USAGE NOTES

Only codes from NDTH are cleared or reset.
As of 1999, approximately 47 percent of all entries were ‘0’,
approximately 35 percent were ‘2’
‘G’ and ‘W’ are no longer added, and ‘P’ is replaced by ‘2’.
‘G’ – part of 1986 study where SS5 entries were generated based on data
search of other Administrative files.
‘J’ – values assigned in “emergencies” (e.g., welfare cases needing
immediate SSN).
‘S’ – not all information could fit on SS5 form; additional paperwork is
stapled to SS5.

416

7.2. Description of Numident Data Elements

POB

POB

City and/or County of Birth
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 13
No
Yes
No
NCLM, NSS5

DESCRIPTION AND PURPOSE

This data element indicates the name of the city and/or county where an
individual was born.
It is used to help identify an individual.
POSSIBLE VALUES

Actual county/city name.
Valid data appears in positions 1-12; position 13 is set to set to ‘*’ as an
overflow indicator.
USAGE NOTES

In general county name is seen when an individual is not born in a city. In
some instances, this data element has both city and county.

417

POBFORID

POBFORID

7.2. Description of Numident Data Elements

Foreign Place of Birth Indicator
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
Yes
No
NCLM, NSS5
POB-STATECOUNTRY

DESCRIPTION AND PURPOSE

This data element provides a simple indicator used to identify persons
born outside the United States.
POSSIBLE VALUES

* - Born outside the United States
Blank – Default value
USAGE NOTES

This data element must be used with the POB-State-Country data element
to determine state and country of birth.

418

7.2. Description of Numident Data Elements

POB-STATE-COUNTRY

POB-STATE-COUNTRY State or Country of Birth
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
Yes
Yes
NCLM, NSS5
POBFORID

DESCRIPTION AND PURPOSE

This data element indicates the U.S. state, U.S. territory, or foreign
country where an individual was born.
It is used to help identify an individual and may be used in search for
his/her SSN on the related Alpha Index file.
POSSIBLE VALUES

Blank–Default Value
Valid abbreviations for states and countries can be found in POMS RM
0029.220
USAGE NOTES

Some codes have been changed (e.g., PR has been replaced by RQ, all
territories now have the letter Q in the second character, and pre- and postwar Germany have two separate codes).
Codes may not be unique. For example, code CA represents both
California and Canada. One therefore needs to use the Foreign Country
Indicator to confirm country.
Some foreign country codes for records established prior to 1997 may be
incorrect because edits were not applied prior to 8/97.

419

RACE

7.2. Description of Numident Data Elements

RACE

Ethnic Description
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
Yes
No
NSS5

DESCRIPTION AND PURPOSE

This data element indicates ethnicity, as voluntarily provided by the
applicant.
Officially, this information is collected for statistical purposes only and for
studies of demographics by agencies such as the Bureau of the Census.
POSSIBLE VALUES

0
1
2
3
4
5
6

–
–
–
–
–
–
–

Unknown
White
African American or African origin
Other
Asian or Pacific Islander
Hispanic (obsolete)
North American Indian or Eskimo (obsolete)

USAGE NOTES

This field is optional on input by the applicant.
The input screen in the field offices where this information is generally
entered lists different values.
Prior to 1982, ethnicity data were not collected. From 1982 through 1988,
collection was mandatory. In 1989, it became optional.

420

7.2. Description of Numident Data Elements

SEX

SEX

Sex Code
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
Yes, on NDTH entry
Yes
Yes, on NDTH entry
NCLM, NDTH, NSS5

DESCRIPTION AND PURPOSE

This data element indicates the gender of the number holder. It is used to
help identify an individual and may be used in searching for his/her SSN
on the related Alpha Index File.
POSSIBLE VALUES

On the Numident:
0
1
2

–
–
–

Unknown
Male
Female

On the Alpha Index:
U – Unknown
M – Male
F – Female
USAGE NOTES

Only codes from NDTH are cleared or reset.
Although this data element has always existed on the file, it has not always
been mandatory to collect this information; thus, this data element may be
listed as unknown.
Unknowns also arise because, at time of data transfer from hardcopy,
information may have been illegible.

421

SSN

SSN

7.2. Description of Numident Data Elements

Social Security Number
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:

Character 9
Yes, on NDTH entry
Yes
Yes, on NDTH entry
Yes
NCLM, NCOR,
NDTH, NESI, NSS5

Related Data Elements:
DESCRIPTION AND PURPOSE

This data element provides a number assigned by SSA to uniquely identify
a client.
Within SSA, the SSN is to control:
•
•
•
•

The record of all earnings the client has in FICA-covered or
MQGE-covered employment.
Claims for social security benefits.
Claims for supplemental security benefits.
Claims for Medicare benefits.

POSSIBLE VALUES
XXX-YY-ZZZZ

Area: XXX (001-999). Assigned based on geographic area of the U.S.
Exceptions include:
700s - Railroad Retirement beneficiaries. Some of the 700s are
now being released to states that have used up their initial
allocation.
800s – Not yet used for SSNs.
900s – Not yet used for SSNs. Some numbers in this series were
“pseudo numbers” given to welfare benefits (1974-early
1990s). These are not included in the Numident file but exist
on other administrative files.
Group: YY (01-99). Time of issue: Even numbers are assigned first (0298), followed by odd numbers (01-99).
Serial: ZZZZ (0001-9999). Serial number.

422

7.2. Description of Numident Data Elements

SSN

USAGE NOTES

Only SSNs from NDTH are cleared or reset.
Non-program users of the SSN for record control include:
State Unemployment Insurance Agencies;
The Office of Personnel Management;
The Internal Revenue Service;
Schools;
Public Assistance Agencies;
The Department of Defense;
The Department of Veteran’s Affairs;
The Indian Health Service;
The Parent Locator Service;
Motor Vehicle Bureau.
SSN were not created to be a universal identifier, but they are increasingly
being used by the private sector as an identification tool.

423

7.3. Numident-Based Extracts

7.3.

Numident-Based Extracts

The Numident has no associated recurring extracts. The Alpha Index Master File
(sometimes called Alphident) contains a subset of Numident data. The access key
is a combination of SOUNDEX key, client’s name, and date of birth. It is not
accessible to the research community.

424

8. Master Earnings File (MEF)

8.

Master Earnings File (MEF)

8.1.

The MEF Master File

The Master Earnings File (MEF) is SSA’s primary repository of earnings data for
the US population. It contains annual summaries of all FICA earnings received
by an individual and detailed information on all FICA earnings processed since
1977.
8.1.1. Source of Data and File Structure
A MEF record is created when the corresponding Numident record is created.
Identifying information, such as SSN, name, race, sex, and date of birth are taken
from the Numident. The primary source of information for the MEF is the W-2
form, which is sent directly to SSA. W-2 forms arrive at SSA continuously. The
MEF is updated with this new W-2 information on a weekly basis.
The MEF is stored in a compressed record structure. Each record is divided into
nine sections or segments with different types of information. The segments are
as follows:
•

Header Segment– This is the only mandatory segment. The header contains
SSN, name, sex, race, date of birth, and date of death from the Numident and
a count of the number of entries found on the remainder of the record.

•

Summary Segment – This segment contains annual FICA earnings from 1937
to present. It also contains annual information on MQGE/MQFE earnings,
quarters of coverage, self-employment earnings, and military earnings
indicators. The record has space for earnings through 2025.

•

Posted Earnings Detail Segment – This segment contains W-2-level data for
all FICA and MQGE related earnings since 1978. This is the “detailed”
information that is summarized on the Summary segment. This is the
historical record of additions to the MEF. There is space for 1750 entries.
Note: “Posted” refers to FICA-eligible income which is posted or
summarized to the Summary Segment.

•

Unposted Detail Segment – This segment contain detailed non-FICA-related
earnings, e.g., earnings not subject to FICA tax, such as deferred earnings paid
into 401(k) retirement plans. “Unposted” refers to the fact that this income is
not summarized on the Summary Segment.

•

Discrepancy Detail Segment – This segment is created when earnings
discrepancies are identified. This indicates that the case is being investigated.

•

Employer Special Payment Segment – This segment contains special
employer payments not considered to be detail items, such as sick pay. This

425

8.1. The MEF Master File

segment is not maintained and the information is now housed in the Unposted
Detail Segment.
•

Railroad Main Segment – This segment contains data from the Railroad
Retirement Master File.

•

Railroad Film Segment – This segment contains data keyed in from Railroad
Retirement microfilm.

•

Old Start Quarterly Segment – This segment contains a quarterly summary of
earnings for the period 1937-1955. This data has been keyed-in from
microfilm.

Data on the MEF are sorted by year, and there are other sub-sorts within each
year.
8.1.2. Crosswalk of Research Subject and Data Elements
The MEF is primarily used for studies of income and income distribution.
8.1.3. Data Usage Issues
This subsection discusses some data usage issues related to the distinction
between Summary and Posted Detail Segments.
Using the Summary and Posted Detail Segments
The MEF Summary Segment summarizes all earnings information found on the
Posted Detail Segment. It represents annual “net” amounts of all reported W-2
earnings for all employers, by tax year. Thus, the summary record would contain
the same value for total FICA earnings if a worker earned $30,000 from a single
job, or $30,000 from three separate $10,000 jobs. Researchers interested in
earnings summarized to the annual level may use data elements from the
Summary Segment.
The Posted Detail Segment contains individual entries for every W-2 form
reported for a worker. In the above example, the Detail Segment would contain
three separate entries for each $10,000 job. Researchers interested in earnings at
the employer level, or who want to reconstruct earnings histories in a given year,
will need to use the information from the Detail Segment.
The main way to access the MEF is to submit a file of SSNs through the New
Summary Earnings Finder Process, which produces two output files based on the
Summary Segment. The first data file includes only FICA-covered wages; yearly
earnings are capped at the FICA maximum. The second data file contains total
426

8.1. The MEF Master File

earnings, including Medicare Taxable Earnings; for recent years, those annual
earnings are not capped at the FICA maximum. Authorized researchers within
SSA can access earnings from the Detail Segment through a separate finder
process.
Working with Entries on the MEF Posted Detail Segment
The Posted Detail Segment can contain up to 1750 repeating blocks of data
elements, each representing a single entry. Entries are never updated. Each
subsequent W-2 posting generates an entirely new entry. The Posted Detail
Segment is intended to provide a complete audit trail of a worker’s FICA earnings
history.
Each Posted Detail entry represents an individual W-2 form received from an
employer. Unlike the Summary Segment, a Detail Segment entry contains a
single multi-purpose money field that can contain different types of earnings, as
appropriate. Examples include regular wage and salary earnings, military
earnings, delinquent reports, and adjustments to previous postings. Researchers
who want to reconstruct annual earnings will need to distinguish among the
multiple entries on the MEF Detail Segment. To do this, the data elements
Earnings Report Type (ERT) and Earnings Type of Employment (EET) must be
examined. The two data elements identify the precise type of entry. The
following table summarizes the relationship between ERT and EET.
ERT
A
A
A
A
A
A
A
A
A
A
A
A
A
I
I
I
I
I
I
I

EET
A
E
G
M
N
O
P
Q
S
T
V
W
X
A
E
G
M
N
O
P

Description
W-2 FICA Regular
W-2 FICA Military
W-2 State and Local Government
W-2 Agricultural
W-2 Non-Profit
MGFE Tips
W-2 FICA Household
W-2 MQFE
W-2 FICA State and Local Tips
W-2 FICA Tips
W-2 FICA State and Local Limit of Liability
W-2 FICA State and Local Agricultural
W-2 FICA State and Local Agricultural Limit of Liability
Delinquent W-2 FICA Regular
Delinquent W-2 FICA Military
Delinquent W-2 FICA State and Local
Delinquent W-2 FICA Agricultural
Delinquent W-2 FICA Nonprofit
Delinquent MGFE Tips
Delinquent W-2 FICA Household
427

8.1. The MEF Master File

ERT
I
I
I
I
I
I
E
E
E
E
E
E
E
E
E
E
E
E
E
D
D
D
D
D
D
D
F
F
F
F
F
L
L
L
L
L
L
L
L
L
L
L
L

428

EET
Q
S
T
V
W
X
A
E
G
M
N
O
P
Q
S
T
V
W
W
A
G
B
J
K
M
P
A
G
M
P
R
A
E
G
M
N
O
P
Q
S
T
V
W

Description
Delinquent W-2 MQFE
Delinquent W-2 FICA State and Local Tips
Delinquent W-2 FICA Tips
Delinquent W-2 FICA State and Local Limit of Liability
Delinquent W-2 FICA State and Local Agricultural
Delinquent W-2 FICA State and Local Agricultural Limit of Liability
Corrected W-2 FICA Regular
Corrected W-2 FICA Military
Corrected W-2 FICA State and Local
Corrected W-2 FICA Agricultural
Corrected W-2 FICA Nonprofit
Corrected MGFE Tips
Corrected W-2 FICA Household
Corrected W-2 MQFE
Corrected W-2 FICA State and Local Tips
Corrected W-2 FICA Tips
Corrected W-2 FICA State and Local Limit of Liability
Corrected W-2 FICA State and Local Agricultural
Corrected W-2 FICA State and Local Agricultural Limit of Liability
W-2 Non-FICA Regular
W-2 Non-FICA State and Local
W-2 Non-FICA Special Wage Payment
W-2 Non-FICA Deferred Compensation
W-2 Non-FICA 457 Distributions
W-2 Non-FICA Agricultural
W-2 Non-FICA Railroad
Corrected W-2 Non-FICA Regular
Corrected W-2 Non-FICA State and Local
Corrected W-2 Non-FICA Agricultural
Corrected W-2 Non-FICA Household
W-2 Non-FICA Railroad
Delinquent Corrected W-2 FICA Regular
Delinquent Corrected W-2 FICA Military
Delinquent Corrected W-2 FICA State and Local
Delinquent Corrected W-2 FICA Agricultural
Delinquent Corrected W-2 FICA Nonprofit
Delinquent Corrected MGFE Tips
Delinquent Corrected W-2 FICA Household
Delinquent Corrected W-2 MGFE
Delinquent Corrected W-2 FICA State and Local Tips
Delinquent Corrected W-2 FICA Tips
Delinquent Corrected W-2 FICA State and Local Limit of Liability
Delinquent Corrected W-2 FICA Agricultural

8.1. The MEF Master File

ERT EET Description
L
X
Delinquent Corrected W-2 FICA State and Local Agricultural Limit of
Liability
W
A
Quarterly Regular
W
E
Quarterly Military
W
G
Quarterly State and Local
W
M
Quarterly Agricultural
W
N
Quarterly Nonprofit
W
P
Quarterly Household
W
S
Quarterly State and Local Tips
W
T
Quarterly Tips
W
V
Quarterly State and Local Limit of Liability
W
W
Quarterly Agricultural
W
X
Quarterly State and Local Agricultural Limit of Liability
X
A
Quarterly Delinquent Regular
X
E
Quarterly Delinquent Military
X
G
Quarterly Delinquent State and Local
X
M
Quarterly Delinquent Agricultural
X
P
Quarterly Delinquent Household
X
S
Quarterly Delinquent State and Local Tips
X
T
Quarterly Delinquent Tips
X
V
Quarterly Delinquent State and Local Limit of Liability
X
W
Quarterly Delinquent Agricultural
X
X
Quarterly Delinquent State and Local Agricultural Limit of Liability
P
A
7010 Annual Regular
P
E
7010 Annual Military
P
M
7010 Annual Agricultural
P
N
7010 Annual Non-Profit
P
P
7010 Annual Household
P
Q
7010 Annual MQFE
P
T
7010 Annual Tips
Q
A
7010 Quarterly Regular
Q
E
7010 Quarterly Military
Q
M
7010 Quarterly Agricultural
Q
P
7010 Quarterly Household
Q
T
7010 Quarterly Tips
R
T
Quarterly Unreported Tips
S
A
External Adjustment Quarterly Regular
S
E
External Adjustment Quarterly Military
S
G
External Adjustment Quarterly State and Local
S
M
External Adjustment Quarterly Agricultural
S
P
External Adjustment Quarterly Household
S
S
External Adjustment Quarterly State and Local Tips
S
T
External Adjustment Quarterly Tips
S
V
External Adjustment Quarterly State and Local Limit of Liability

429

8.1. The MEF Master File

ERT EET Description
S
W
External Adjustment Quarterly Agricultural
S
X
External Adjustment Quarterly State and Local Agricultural Limit of
Liability
T
T
Annual Unreported Tips
U
A
External Adjustment Annual Regular
U
E
External Adjustment Annual Military
U
G
External Adjustment Annual State and Local
U
I
External Adjustment Annual Self-Employed
U
M
External Adjustment Annual Agricultural
U
N
External Adjustment Annual Non-Profit
U
O
External Adjustment Annual MGFE Tips
U
P
External Adjustment Annual Household
U
Q
External Adjustment Annual MQFE
U
S
External Adjustment Annual State and Local Tips
U
T
External Adjustment Annual Tips
U
V
External Adjustment Annual State and Local Limit of Liability
U
W
External Adjustment Annual State and Local Agricultural
U
X
External Adjustment Annual State and Local Agricultural Limit of
Liability
Y
A
Internal Adjustment Quarterly Regular
Y
E
Internal Adjustment Quarterly Military
Y
G
Internal Adjustment Quarterly State and Local
Y
M
Internal Adjustment Quarterly Agricultural
Y
P
Internal Adjustment Quarterly Household
Y
S
Internal Adjustment Quarterly State and Local Tips
Y
T
Internal Adjustment Quarterly Tips
Y
W
Internal Adjustment Quarterly State and Local Agricultural
Y
X
Internal Adjustment Quarterly State and Local Agricultural Limit of
Liability
Z
A
Internal Adjustment Annual Regular
Z
E
Internal Adjustment Annual Military
Z
G
Internal Adjustment Annual State and Local
Z
I
Internal Adjustment Annual Self-Employed
Z
M
Internal Adjustment Annual Agricultural
Z
N
Internal Adjustment Annual Non-Profit
Z
O
Internal Adjustment Annual MGFE Tips
Z
P
Internal Adjustment Annual Household
Z
Q
Internal Adjustment Annual MQFE
Z
S
Internal Adjustment Annual State and Local Tips
Z
T
Internal Adjustment Annual Tips
Z
V
Internal Adjustment Annual State and Local Limit of Liability
Z
W
Internal Adjustment Annual State and Local Agricultural
Z
X
Internal Adjustment Annual State and Local Agricultural Limit of
Liability

430

8.1. The MEF Master File

ERT EET Description
O
I
Tape Self-Employed from IRS
D
E
Accepted and Changed to DA
Entries also contain information on the relevant tax year to which the entry
applies, as well as the Employer Identification Number (EIN).

8.2.

Description of MEF Data Elements

The following pages contain the list of data elements in the MEF master file that
are particularly relevant for research. They have been divided into two sections:
(1) data elements from the Summary Segment, and (2) data elements from the
Posted Detail Segment. Within each section, the data elements are presented in
alphabetical order. The page headers note the data element that is being described
on a given page.
MEF Data Elements from the Summary Segment
Data element
DOB
DOD
ERN
FST-YR-EARNINGS
LST-YR-EARNINGS
RACE
SEX
SSN
SUM-QC
TOTAL-EARNINGS-3750
TOTAL-EARNINGS-5177
TOTAL-EARNINGS-78TD
TOTAL-QC4750
TOTAL-QC5177

Description
Date of Birth of Primary
Date of Death
FICA Earnings Annually 1951-present
First Year of FICA Earnings After 1950
Last Year of FICA Earnings
Race of Account Number Holder
Sex of Account Number Holder
Account Number (SSN or CAN)
Quarters of Coverage Annually for 19511977
Cumulative Earnings 1937 to 1950
Cumulative Earnings 1951 to 1977
Cumulative Earnings 1978 to Date
Cumulative Quarters of Coverage 1947 to
1950
Cumulative Quarters of Coverage 1951 to
1977

Page
433
434
435
436
437
438
439
440
441
442
443
444
445
446

431

8.2. Description of MEF Data Elements

MEF Data Elements from the Posted Detail Segment
Data element
EET
EIN
ERT
ERY
ETC
TRN

432

Description
Earnings Type of Employment
Employer Identification Number
Earnings Report Type
Earnings Report Year
Earnings Total Compensation
Total FICA Earnings

Page
447
448
449
451
452
453

8.2. Description of MEF Data Elements

DOB

DOB

Date of Birth of Primary
Type:
Character 6
Data Format:
MMCCYY
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Numident
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element provides the month and year of birth for the individual
represented by this SSN.
POSSIBLE VALUES

The format is MMCCYY
MM –
CC –
YY –

month
century
year

USAGE NOTES

This data element is not completely reliable, especially for historical years.
There were periods when DOB updates to MEF from the MBR were not
made. DOB is much more reliable for recent years. Researchers who
need the most accurate DOB information should obtain this from the MBR
or Numident.

433

DOD

8.2. Description of MEF Data Elements

DOD

Date of Death
Type:
Character 6
Data Format:
MMCCYY
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Numident
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element provides the month and year of death for the individual
represented by this SSN
POSSIBLE VALUES

The format is MMCCYY.
USAGE NOTES

As per agreement, states need only provide month and year of death.
However, some states also provide the day of death.
There are cases where DOD information exists on the MEF, but not
appear on the MBR. This occurs when a death was reported by a funeral
home for an individual who had never worked; hence, for these
individuals, no MBR record was ever created.
After 1978 this field on the MEF is considered unreliable. The MBR or
Numident are preferred sources for establishing DOD.

434

8.2. Description of MEF Data Elements

ERN

ERN

FICA Earnings Annually 1951-present
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed
$$$$$$$$$$cc
annually
when new W–2 data are posted
Summary Segment

DESCRIPTION AND PURPOSE

This data element indicates FICA earnings by year. It is located on the
Summary Segment.
POSSIBLE VALUES

Money format - $$$$$$$$$$cc.
USAGE NOTES

This data element series is not available prior to 1951.
This data element is capped at the FICA taxable maximum for the
corresponding year. Uncapped income is available in data element ETC
(Earnings Total Compensation) on the Detail Segment.
This data element sums all FICA postings to the detail segment, creating
an annual “net” value.

435

FST-YR-EARNINGS

FST-YR-EARNINGS

8.2. Description of MEF Data Elements

First Year of FICA Earnings After 1950
Type:
Character 4
Data Format:
CCYY
Cleared:
Repeating:
Reset:
No
Edited:
Master Record Location: Summary segment
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element represents the first year of earnings data for this earner
on the MEF summary segment.
POSSIBLE VALUES

0000 Inactive
1950 Indicates a partial record
1951 and on - Indicates an active record
USAGE NOTES

This data element is set the first time an individual reports FICA earnings
on a W-2 form posted to the MEF detail segment. However, it is not
subsequently adjusted if another W-2 form later cancels out the initially
reported earnings. To calculate this data element accurately, it is
necessary to check the summary record annual FICA earnings fields to
determine the actual first year of FICA earnings.

436

8.2. Description of MEF Data Elements

LST-YR-EARNINGS

LST-YR-EARNINGS Last Year of FICA Earnings
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
Date:
CCYY

No
Summary segment

DESCRIPTION AND PURPOSE

This field represents the last year of earnings data for this earner on the
summary segment of the MEF.
POSSIBLE VALUES

0000 Inactive
1950 Partial Record, all earnings prior to 1950
1951 and on - Ending year of earnings
USAGE NOTES

To calculate this data element accurately, it is necessary to check the
summary record annual FICA earnings fields to determine the actual last
year of FICA earnings.

437

RACE

8.2. Description of MEF Data Elements

RACE

Race of Account Number Holder
Type:
Character 1
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Numident
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element indicates the race of the worker represented on this
MEF record.
POSSIBLE VALUES

A
B
H
I
O
U

=
=
=
=
=
=

Asian or Pacific Islander
Black
Hispanic
North American Indian or Eskimo
Other
White

USAGE NOTES

This field is optional on input by the applicant.
Prior to 1982 ethnic data were not collected. From 1982 through 1988,
collection was mandatory. In 1989 it became optional.
Hispanic (H) and North American Indian or Eskimo (I) codes are no
longer in use.
This data element is not completely reliable, especially for historical years.
Researchers who need the most accurate information should obtain this
from the MBR or Numident.

438

8.2. Description of MEF Data Elements

SEX

SEX

Sex of Account Number Holder
Type:
Character 1
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Numident
Related Data Elements:

DESCRIPTION AND PURPOSE

This field indicates the sex of the worker represented on this MEF record.
POSSIBLE VALUES

F = Female
M = Male
U = Unknown
USAGE NOTES

Although this data element has always existed on the file, it has not always
been mandatory to collect this information; thus, the data element may be
unknown.
Unknowns also arise because, at time of data transfer from hardcopy,
information may have been illegible
This data element is not completely reliable, especially for historical years.
Researchers who need the most accurate information should obtain this
from the MBR or Numident.

439

SSN

8.2. Description of MEF Data Elements

SSN

Account Number (SSN or CAN)
Type:
Numeric 9
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: W–2, Numident
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element contains the SSN of the worker represented on this
record.
POSSIBLE VALUES
XXX-YY-ZZZZ

Area: XXX (001-999). Assigned based on geographic area of the U.S.
Exceptions include:
700s - Railroad Retirement beneficiaries. Some of the 700s are
now being released to states that have used up their initial
allocation.
800s – Not yet used for SSNs.
900s – Not yet used for SSNs. Some numbers in this series were
“pseudo numbers” given to welfare benefits (1974-early
1990s). These are not included in the Numident file, but they
exist on other administrative files.
Group: YY (01-99). Time of issue: Even numbers are assigned first (0298), followed by odd numbers (01-99).
Serial: ZZZZ (0001-9999). Serial number.
USAGE NOTES

New data are added to the MEF whenever SSA receives W-2 information
for this SSN. In general, an MEF record is created when the
corresponding Numident record is created. However, if there is no
existing record for this SSN, a new record is created after checking the
SSN against the Numident file.

440

8.2. Description of MEF Data Elements

SUM-QC

SUM-QC

Quarters of Coverage Annually for 1951-1977
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:

Numeric 1

Yes

as new W–2 data are
posted
Master Record Location: Summary segment
Related Data Elements:
DESCRIPTION AND PURPOSE

This field indicates quarters of FICA coverage by year for the earner
represented on this MEF record.
POSSIBLE VALUES

Range 0 to 4
0 – No quarters of coverage
1-4 – 1-4 quarters of coverage
USAGE NOTES

This data element series exists for years 1951-1977 (i.e., SUM-QC51,
SUM-QC52…SUM-QC77). It is not available after 1977 because of the
switch to annual reporting of FICA earnings. However, summary data
elements aggregating a range of years are available, including TOTALQC-4750 for the period preceding 1951.
SUM-QC data elements are derived from records of quarters of coverage
from non-agricultural wages, agriculture wages, and self-employment
have been summed and top-coded at 4 quarters per year.

441

TOTAL-EARNINGS-3750

8.2. Description of MEF Data Elements

TOTAL-EARNINGS-3750

Cumulative Earnings 1937 to 1950

Type:
Packed 7
Data Format:
Money: $$$$$$$$$$cc
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Summary segment
Related Data Elements:
DESCRIPTION AND PURPOSE

This data element contains a summary of total earnings for 1937-1950.
POSSIBLE VALUES

Money format - $$$$$$$$$$cc
USAGE NOTES

“Total Earnings” are defined as Wage and Salary FICA -covered earnings
plus Self-Employment SECA-covered earnings; in other words, this field
represents all FICA earnings. Its components are thus capped at the FICA
maximum.

442

8.2. Description of MEF Data Elements

TOTAL-EARNINGS-5177

TOTAL-EARNINGS-5177

Cumulative Earnings 1951 to 1977

Type:
Packed 7
Data Format:
Money: $$$$$$$$$$cc
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Summary segment
Related Data Elements:
DESCRIPTION AND PURPOSE

This data element contains a summary of total earnings for 1951-1977.
POSSIBLE VALUES

Money Format - $$$$$$$$$$cc
USAGE NOTES

“Total Earnings” are defined as Wage and Salary FICA-covered earnings
plus Self-Employment SECA-covered earnings; in other words, this field
represents all FICA earnings.

443

TOTAL-EARNINGS-78TD

8.2. Description of MEF Data Elements

TOTAL-EARNINGS-78TD

Cumulative Earnings 1978 to Date

Type:
Packed 7
Data Format:
Money: $$$$$$$$$$cc
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Summary segment
Related Data Elements:
DESCRIPTION AND PURPOSE

This data element contains a summary of total earnings for 1978-to date.
POSSIBLE VALUES

Money Format - $$$$$$$$$$cc
USAGE NOTES

“Total Earnings” are defined as Wage and Salary FICA-covered earnings
plus Self-Employment SECA-covered earnings; in other words, this field
represents all FICA earnings.

444

8.2. Description of MEF Data Elements

TOTAL-QC4750

TOTAL-QC4750 Cumulative Quarters of Coverage 1947 to 1950
Type:
Numeric 2
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Summary segment
Related Data Elements:
DESCRIPTION AND PURPOSE

This data element contains a summary of total quarters of coverage from
1947-1950.
POSSIBLE VALUES

Range 00 through 16
0
– No quarters of coverage
1-16 – 1-16 quarters of coverage
USAGE NOTES

None.

445

TOTAL-QC5177

8.2. Description of MEF Data Elements

TOTAL-QC5177 Cumulative Quarters of Coverage 1951 to 1977
Type:
Numeric 2
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location: Summary segment
Related Data Elements:
DESCRIPTION AND PURPOSE

This data element contains a summary of total quarters of coverage from
1951-1977.
POSSIBLE VALUES

Range 0 to 68
0
–
No quarters of coverage
1-68 –
1-68 quarters of coverage
USAGE NOTES

None.

446

8.2. Description of MEF Data Elements

EET

EET

Earnings Type of Employment
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1

Yes
No
Posted Detail segment

DESCRIPTION AND PURPOSE

This data element describes the type of employment that generated the
income reported on this entry (W-2).
POSSIBLE VALUES

A – Regular
C – Postable self-employment Medicare
E – Military
G – State and local
H – Medicare in excess of FICA
I – Self employment
M – Agricultural
N – Nonprofit
O – MQGE Tips
P – Household
Q – Medicare Qualified Government Employee
R – Railroad
S – State and local tips
T – Tips
V – Limit of liability (state and local)
W – State and local (agricultural)
X – State and local agricultural (limit of liability)
USAGE NOTES

When used in conjunction with Earnings Report Type (ERT), this data
element will permit identifying the precise type of W-2 form represented
by this entry.

447

EIN

8.2. Description of MEF Data Elements

EIN

Employer Identification Number
Type:
Alphanumeric 9
Data Format:
Cleared:
Repeating:
Yes
Reset:
Edited:
Master Record Location: Posted Detail segment
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element provides a unique employer ID.
POSSIBLE VALUES

Nine-character string.
USAGE NOTES

All Earnings items except self-employment contain a nine-digit EIN.
Self-employment items contain nine digits of information, consisting of a
two-digit Internal Revenue District (IRD), a one-digit self-employment
urban option field, a one-digit tab rate year, and five digits whose content
depends on the year and type of the self-employment report.
If the self-employment report is for a year prior to 1978 or for fiscal 1978,
the fifth position carries the number of credited quarters of coverage and
positions 6-9 describe the quarterly coverage pattern. If the selfemployment report is for an accounting year after 1977 or a fiscal year
after 1978, 5-9 always contain zeros.
This data element allows aggregation of Detail Entries to the employer
level.

448

8.2. Description of MEF Data Elements

ERT

ERT

Earnings Report Type
Type:
Character 1
Data Format:
Cleared:
Repeating:
Yes
Reset:
Edited:
Master Record Location: Posted Detail segment
Related Data Elements:

DESCRIPTION AND PURPOSE

This data element describes the type of employment or action represented
by this entry.
POSSIBLE VALUES

A – Current FICA
C – Current W-2P
D – Current non-FICA
E – Current corrected FICA
F – Current corrected non-FICA
G – Current corrected W-2P
I – Delinquent FICA
H – Scouting detail with zero FICA
L – Delinquent corrected FICA
M – Pre-annual reporting quarterly from suspense
N – Pre-annual reporting self-employment from suspense
O – Tape self-employment
P – 7010 annual
Q – 7010 quarterly
R – Unreported tips quarterly
S – External adjustment quarterly
T – Unreported tips annual
U – External adjustment annual
W – Quarterly current
X – Quarterly delinquent
Y – Internal adjustment quarterly
Z – Internal adjustment annual
1 – Posting adjustment
2 – Posting adjustment from GERM process

449

ERT

8.2. Description of MEF Data Elements

USAGE NOTES

When used in conjunction with Earnings Type of Employment (EET), this
data element will permit identifying the precise type of W-2 form
represented by this entry.

450

8.2. Description of MEF Data Elements

ERY

ERY

Earnings Report Year
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 4
Date–CCYY
Yes

Posted Detail segment

DESCRIPTION AND PURPOSE

This data element on a Posted Detail entry contains the tax year to which
this entry applies.
POSSIBLE VALUES

Four-digit number.
USAGE NOTES

None.

451

ETC

8.2. Description of MEF Data Elements

ETC

Earnings Total Compensation
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 2
money–$$$$$$$$$$cc
Yes

Posted Detail segment

DESCRIPTION AND PURPOSE

This data element is part of the Posted Detail Segment. It represents total
taxable wages. It is not capped at the FICA maximum. However, it does
not include any pre-tax payments to IRAs, retirement annuities,
independent child care expense accounts, or other deferred compensation.
POSSIBLE VALUES

Monetary value with two implied decimal fractions.
USAGE NOTES

This data element corresponds to Box 1 on the W-2 form.

452

8.2. Description of MEF Data Elements

TRN

TRN

Total FICA Earnings
Type:
Data Format:
Cleared:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Packed 6
money–$$$$$$$$$$cc
Yes

Posted Detail segment

DESCRIPTION AND PURPOSE

This data element represents earnings subject to the FICA tax for this
entry. It is capped at the FICA limit for the relevant tax year.
POSSIBLE VALUES

Monetary value with two implied decimal fractions.
USAGE NOTES

These Detail Segment entries correspond to earnings amounts appearing in
Boxes 3 (FICA wages) and 7 (FICA tips) on the W-2 form. (They are part
of a repeating entry and appear once for Box 3 and once for Box 7.)
A negative value represents a credit.

453

8.3. MEF-Based Extracts

8.3.

MEF-Based Extracts

The MEF has no widely used recurring extracts. The CWHS, which is built from
the MEF and other data sources, is described in Chapter 10.

454

9. 831 Disability File

9.

831 Disability File

9.1.

The 831 Disability Master File

The Disability Determination Services (DDSs) render the initial medical
determination for individuals applying for disability benefits under Title II (Social
Security) and Title XVI (Supplemental Security Income–SSI). The DDSs also
make the reconsideration decision, which is the first level of appeal for medical
denials. The 831 Disability file contains data from these DDS decisions. The 831
Disability file stores minimal data about subsequent appeals, such as decisions
made by the SSA’s Office of Hearings and Appeals. Data on subsequent appeals,
even if present, are usually incomplete.
9.1.1. Source of Data and File Structure
The 831 Disability files are maintained by the Office of Disability (OD) at SSA.
An 831 record is established as soon as the DDS makes its decision. Subsequent
decisions or corrections to earlier decisions result in additional records with the
same identifiers but with new values and dates. The key identifying fields, SSN
and BIC, identify the individual and FLD identifies the filing date of an
application. When there is more than one record for a given application, the field
AL identifies the “level” of decision within a progression of appeals (initial,
reconsideration, etc.). DODEC holds the date of decision and can be used to
identify the most current outcome.
Every Saturday, new 831 records are added to a “grow” file4. The grow file is
archived into a yearly file (e.g., 1987 file of 831) that holds all decisions rendered
in a calendar year. Yearly files may not be completed until April of the following
4

During the weekly update to the 831 Disability file, OD looks for records that pertain to the
same initial application. If duplicate records are found the “best” data are kept. The OD criteria
for a duplicate record is that the following variables be the same: SSN, RID, TOC, AL, BIC,
DODEC, RDT, ND, DDS. Key variables are sorted in ascending order with the exception of RDT
and ND which are in decending order. In 90-95 percent of all cases, SSN, FLD, and DODEC will
give the latest record for an application. The exceptions result from reconsiderations when FLD
mistakenly contains the date of appeal instead of the date of original application. After grouping
records that appear to apply to the same application and adjudication level, OD evaluates the data
elements that differ. If a field, such as the impairment code, is present in one record and not the
other, the data are retained, regardless of the order of the records. However, if there are different
impairment codes in the otherwise duplicate records, the information with the most recent time
stamp is kept. Variable ND (not documented in this dictionary) identifies the source of the data
and will be either NDDSS, the normal system for DDS decisions, or WBDOT (Wilkesberry Data
Operational Center), a clerical data entry system that processes OHA decisions. Usually WBDOT
data are recorded on the 832 and 833 files, not the 831, because OHA handles reopenings. (A
reopening of an 831 decision replaces everything that happened before.) The next decision after a
reopening is handled by OHA, but in some cases the OHA requests that the DDS re-examine its
earlier decision (and informal remand).

455

9. The 831 Disability Master File

year because of processing delays in receiving the decisions. Consequently, the
1999 grow file may still be adding records at the same time that the 2000 grow
file has begun.
Yearly 831 Disability files are available back to 1988 and have uniform record
layouts beginning with 1989. A person may have several 831 records in the same
and/or different yearly files. Multiple 831 records are present if a person filed
concurrent Title II and Title XVI claims, if an initial claim was denied and was
then appealed, or if more than one application was filed. Each 831 yearly file is
in SSN sequence. For Title II cases, the 831 SSN = CAN on the Master Benefit
Record (MBR) and for Title XVI cases, the 831 SSN = PAN on the Supplemental
Security Record (SSR).
9.1.2. Crosswalk of Research Subject and Data Elements
The 831 Disability file is primarily used for research on disability diagnoses.
9.1.3. Data Usage Issues
This subsection discusses one data usage issue, related to diagnosis coding.
Diagnosis Coding
The 831 primary impairment code (PDX) and the secondary impairment code
(SDX) identify the medical conditions considered in the medical decision about
disability or blindness. Prior to 1985, the diagnosis codes used were from the
International Classification of Diseases, 9th Edition (ICD-9 Codes). Starting in
1985, impairment codes assigned are SSA-developed Impairment Codes, also
known as Fussell codes. On occasion, the PDX and SDX will still contain ICD-9
codes set by the examining doctor. The 831 Disability file also contains a
recoded primary impairment code (RPDX) and a recoded secondary impairment
code (RSDX) that contain only SSA codes for the medical conditions. These are
derived fields that look at the PDX and SDX and, if necessary, convert ICD-9
codes to their SSA equivalent. The Impairment Translation Table (of 1997)
matches the two coding schemes and is included in Appendix C (page 582).
The National Disability Determination Services System (NDDSS) propagates the
impairment codes to the 831 Disability file data elements PDX and SDX, the
MBR data elements DIG and SDIG; and the SSR data elements DIBDIG and
DIBDIG2. Because program files are getting the original diagnosis codes, not the
recoded values, care must be taken when using the disability fields in the program
files.

456

9. The 831 Disability Master File

9.1.4. Linking 831 Data to the MBR and SSR
Analysts may want to link 831 decision data with claim records in SSA files. The
831 Disability file can provide more detailed information on the medical
conditions and severity of illness associated with a beneficiary in the Title II
Master Benefit Record (MBR) or Title XVI Supplemental Security Record data
for SSI benefits (SSR).
To link 831 data to MBR records, the 831 records that apply to MBR cases must
be selected by finding records with a RID value of ‘2’. Next, the 831 records
should be sorted into ascending SSN/BIC/FLD sequence, so that the MBR
CAN/BIC may be matched with the 831 SSN/BIC/DOF. Persons claiming Title
II disability benefits on their own account have their own SSN in data element
CAN. However, widows/widowers and disabled adult children have the SSN of a
spouse or parent in the CAN. The MBR data element DOF will not always
exactly match the 831 data element FLD for the same application. To match
these records, a tolerance of up to plus-or-minus three months must be used. In
some cases, it may be necessary to use the MBR data elements DOEC or DOEI
instead of DOF to match with FLD.
To match 831 data with Title XVI data, Title XVI records must be selected from
the 831 Disability file using the data element RID (value of ‘R’). Next, the 831
records must be sorted into ascending SSN/FLD sequence so that the SSR
PAN/APPL-JD may be matched with the 831 SSN. Matching these records may
require a plus-or-minus one-month tolerance of difference in dates.
To link 831s (which are application-specific records) to specific applications from
other SSA administrative data (e.g., the LRF–Longitudinal Record Format), the
researcher needs to use the SSN and filing date from the 831 record. Depending
on the extract being linked to, either the application date or the filing date should
be used. If the SSR application date is used, it is recommended that the
researcher use a one-month fuzz factor. That is, since the dates may not always
yield exact matches, it is necessary to consider records matching if there is a plusor-minus one month difference in these dates.

9.2.

Description of 831 Disability File Data Elements

The following pages document the data elements in the 831 Disability file that are
particularly relevant for research. The table below lists those data elements.
They are presented in alphabetical order. Page headers note the data element
being described on a given page.

457

9.2. Description of 831 Disability File Data Elements

Data element
AL
BIC
BS
DAA
DDPB
DODEC
DPM
ED
FLD
PD
PDD
PDX
RB
RDT
RID
RPDX
RSDX
SDX
SSN
ST
STNUM
STRDATE
TOC
ZIP

458

Description
Adjudicative Level
Beneficiary Identification Code
Body System Codes
Drug or Alcohol Addiction
Date Disability Period Began
Date of DDS or SSA Decision
Permanent Disability Code
Education Years
Filing Date
Presumptive Disability Decision
Presumptive Decision Date
Primary Impairment Code
Regulation Basis Code
Result of Determination
Record Identification
Recoded Primary Impairment Code
Recoded Secondary Impairment Code
Secondary Impairment Code
Social Security Number
State Of Claimant Residence
State Code (Numerical)
State Receipt Date
Type of Claim
ZIP Code of Claimant

Page
459
461
462
463
465
466
467
468
469
471
472
473
475
479
480
481
482
483
484
485
486
488
489
491

9.2. Description of 831 Disability File Data Elements

AL

AL

Adjudicative Level
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A
RID, FLD, DODEC

DESCRIPTION AND PURPOSE

Awards for Title II and Title XVI program eligibility are made at several
different levels in the adjudication process depending on the number of
appeals made as a result of being denied eligibility. This data element
identifies the level in the adjudication process for a decision (RDT). AL
codes ‘A’ through ‘F’ denote the sequence of ever-higher levels of
decisions in the adjudicative process.
POSSIBLE VALUES

A
B
C
D
E
F
G
I

-

Z -

Initial DDS (Disability Determination Services) decision
Reconsideration DDS decision
Recon DHU (Disability Hearing Unit) in DDS
ALJ (Administrative Law Judge) in Office of Hearing & Appeals
Appeals Council of OHA
Federal District Court final level of appeal
Reopening – usually new evidence
Informal Remand being reviewed at higher level and sent back to
lower level for reviewing again.
Unknown

USAGE NOTES

The AL code ‘A’ is used to identify the first decision made on an
application. If an appeal is filed, a new 831 record is created with an AL
code of ‘B’. An AL code of ‘G’ or ‘I’ refers to reopening or reexamining
a decision at a later date.
The code ‘C’ is used to identify decisions made by a special group within
DDS. This group is primarily responsible for reviewing cases that have
been identified for termination of benefits by the CDR (Continuing
Disability Review) process. For this reason, these decisions would be
found on the 832 or 833 file and not on the 831. However, on rare

459

AL

9.2. Description of 831 Disability File Data Elements

occasions, a special group of persons will have their initial applications
reviewed by the DHU and these ‘C’ decisions would show on the 831.
Initial (AL=‘A’) and reconsideration (AL= ‘B’ or ‘C’) decisions are made
by the Disability Determination Services (DDS) which are State
organizations funded by SSA. Other decisions or reopenings occur in the
Office of Hearing and Appeals (OHA). When decisions are made in OHA
the hearing results are put in the OHA case control system. This
information is sometimes, but rarely, typed into a file for updating the 831.
However, even when present, this data may be in error and incomplete.
When an OHA decision is made, the MBR and SSR program files are
updated by the field offices, which are notified of the decision.
In the case of an informal remand (AL = ‘I’), an appeal has been lodged
with the OHA where it is referred back to the level of last decision. If
OHA decides instead to consider the appeal itself, the case is considered
reopened (AL = ‘G’).
In addition to the appeal process, multiple 831 records may be created if a
person files multiple applications for Title II (Social Security) and/or Title
XVI (Supplemental Security Income–SSI). There should be at most one
831 record for any adjudication level for a particular application. There
are exceptions that are explained in Section 9.1.1.
When there are multiple 831 records for a single applicant, data elements
other than SSN must then be used to distinguish these cases.
Reason for multiple records
Applies for Title II and Title XVI
Appeals a decision, reopening, or
remand
Reapplies within one program

Selection data element
RID
AL
FLD

To identify the most current 831 record associated with a particular
person’s application by adjudication the file should be sorted (all in
ascending order) by SSN, BIC (if RID=‘2’), FLD, AL, and DODEC. The
last 831 for each level is the most current for that level of adjudication.
However, to find the most current status of a person’s specific application,
the sort should not include the field AL.
OHA is under SSA but operates independently.
A & B are the most common values. Currently, there is little information
on the 831 Disability files about appeals above the reconsideration level.
This explains the infrequency of codes D, E, and F.

460

9.2. Description of 831 Disability File Data Elements

BIC

BIC

Beneficiary Identification Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
No
Yes
N/A
SSN, RID

DESCRIPTION AND PURPOSE

This data element is the beneficiary identification code from the MBR for
Title II applicants.
POSSIBLE VALUES

A Cx Dx Ex Mx RA T Tx WxZZ -

Primary
Child
Widow/widower
Widow/widower
Uninsured
Assistance requested/litigation case
Uninsured or renal
Medicare qualified federal employee’s auxiliary
Widow/widower
Unknown

Note: x means anything other than blank
USAGE NOTES

All SSI cases are set to an ‘A’ in this field because in Title XVI the SSN
always holds the SSN of the applicant. However, for Title II applications,
the SSN may be that of someone other than the beneficiary, such as a
spouse or child. Therefore, BIC is needed to distinguish individuals. See
RID to determine if this is a Title II or a Title XVI applicant.
The code ‘RA’ is from neither the MBR nor the SSR. This code is used
when the DDS has requested the assistance of another DDS to pursue
medical evidence. It is also used to identify litigation cases. BIC code of
‘RA’ is rare and may account for duplicate records.

461

BS

9.2. Description of 831 Disability File Data Elements

BS

Body System Codes
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
No
No
N/A
RB, PDX, SDX

DESCRIPTION AND PURPOSE

This data element indicates the diagnostic category under which the PDX
falls.
POSSIBLE VALUES

01
02
03
04
05
06
07
08
09
10
11
12
13
14
19
20
99
Blank

-

Musculoskeletal system
Special senses and speech
Respiratory system
Cardiovascular system
Digestive system
Genito-urinary system
Hemic and lymphatic-system
Skin
Endocrine system
Multiple body systems
Neurological
Mental disorders
Neoplastic diseases, malignant
Immune deficiency
Growth impairment
Other/unknown code
Invalid code used
Not available

USAGE NOTES

The data in this field are very reliable.
These codes come from the listing of impairments in the Code of Federal
Regulations (CFR) 404 subpart P, appendix 1 to subpart P, part A.

462

9.2. Description of 831 Disability File Data Elements

DAA

DAA

Drug or Alcohol Addiction
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A

DESCRIPTION AND PURPOSE

This data element indicates the role of alcohol and drugs in this case.
POSSIBLE VALUES

APPLICATIONS FILED BEFORE 3/29/96
UNFAVORABLE CASES:
A - Alcohol does contribute to findings
B - DAA both contribute to findings
D - Drugs do contribute to findings
ALL CASES:
I - Drug addiction or alcoholism is not a condition or not involved
N - DAA does not contribute to findings
blank = unknown/invalid code
APPLICATIONS FILED AFTER 3/29/96
UNFAVORABLE CASES:
J - Alcoholism contributing factor/material
K - Drug addiction contributing factor/material
L - Both drug and alcohol contributing factors/material
FAVORABLE CASES:
W - No medical evidence of DAA
X - Alcoholism is not material to findings
Y - Drug addiction is not material to findings
Z - Neither drugs nor alcohol contribute to findings
# - Invalid code
blank - Not coded

463

DAA

9.2. Description of 831 Disability File Data Elements

USAGE NOTES

Effective January 1997, these data are no longer the basis for SSI or SSDI
eligibility.
Beginning in March 1996, claims based on DAA were denied. However,
some people who were already receiving benefits had their benefits
continued until January 1997. If in that interval they qualified for another
category of disability, their benefits continued.
This data element is contained in the SSR master file under the acronym
DRUGM and in the MBR master file as DAA.
Codes J, K, L, W, X, Y, and Z were effective as of March 1996 with DAA
legislation, but coding was not input by DDS centers until May 1996.

464

9.2. Description of 831 Disability File Data Elements

DDPB

DDPB

Date Disability Period Began
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date: CCYYMMDD
No
No
No
N/A

DESCRIPTION AND PURPOSE

This data element indicates the date of onset of disability.
POSSIBLE VALUES
CCYYMMDD
CCYYMM15
CCYY8888

77777777
99999999

Century, Year, Month and Day of onset
Century, Year, Month of onset - Unknown Day
Century and Year of onset - Unknown Month/Day
Invalid Characters
Unknown/Not Available

USAGE NOTES

All allowances have valid data.

465

DODEC

9.2. Description of 831 Disability File Data Elements

DODEC

Date of DDS or SSA Decision
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date: CCYYMMDD
No
No
No
N/A
SSN, FLD, AL

DESCRIPTION AND PURPOSE

This data element identifies the date the decision was made with respect to
a particular application for Title II or Title XVI at a particular level in the
adjudicative process.
POSSIBLE VALUES
CCYYMMDD
CCYYMM15
CCYY8888

77777777
99999999

Century, Year, Month and Day of decision
Century, Year, Month of decision - Unknown Day
Century/Year of decision - Unknown Month/Day
Invalid Characters
Unknown/Not Available

USAGE NOTES

In most cases, a new decision results in a new record being added to the
831 with the decision date in DODEC. Usually multiple records with the
same SSN/BIC/FLD will have different values for AL and DODEC.
However, if there are multiple 831 records for a given SSN/BIC/FLD, the
record having the most current DODEC should be used to determine the
final outcome. When there are two decisions at the same AL, one should
have been marked as a reopening, but this will not always be consistent.
Not all decisions are recorded in the 831 Disability file. For example,
some SSI awards are adopted from a prior Title II award and no further
DDS decision is required. Moreover, the 831 Disability file stores
minimal data about appeals above the reconsideration level. The latest
831 could show an RDT of ‘D’ (a denial) even if the denial decision had
been reversed by SSA’s Office of Hearings and Appeals.

466

9.2. Description of 831 Disability File Data Elements

DPM

DPM

Permanent Disability Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A

DESCRIPTION AND PURPOSE

This data element provides a measure of severity of disability.
POSSIBLE VALUES

Blank
N
P
0 (Zero)
Z

-

Not coded
Not a permanent disability
Permanent disability
Denial or cessation decision
Unknown

USAGE NOTES

The data in this field are not reliable.

467

ED

9.2. Description of 831 Disability File Data Elements

ED

Education Years
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
No
No
N/A

DESCRIPTION AND PURPOSE

This data element indicates the number of years of schooling completed.
POSSIBLE VALUES

00-26 - Years of schooling
99
- Unknown
ZZ
- Unknown
Blank - Not available
USAGE NOTES

The data in this field are not very reliable. They should be better from
1992 on.
Some sources of this field use 99 for unknown or illegal value and other
sources use ZZ or blank.

468

9.2. Description of 831 Disability File Data Elements

FLD

FLD

Filing Date
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date: CCYYMMDD
No
No
No
N/A
DODEC, RID, AL

DESCRIPTION AND PURPOSE

This data element identifies the date that the application for Title II or
Title XVI disability was filed.
POSSIBLE VALUES
CCYYMMDD
CCYYMM15
CCYY8888

77777777
99999999

Century, Year, Month and Day of filing
Century, Year, Month of filing - Unknown Day
Century and Year of filing - Unknown Month/Day
Invalid Characters
Unknown/Not Available

USAGE NOTES

The filing date should be the same for all 831 records pertaining to the
same original application. However, a reconsideration occurring 2-3
months after the initial decision may, mistakenly, be given a new filing
date.
Filing date identifies the date an application was received (i.e., filed) and
may differ from the application date on the original program file (MBR
and SSR). For example, the SSI application process considers the
application date to be the day a person makes an initial inquiry, which
could have been a phone call. Although the paper work is processed later,
the date of the call is treated as the official filing date. However, when the
831 record is created, it may take the date of the paper filing as its FLD
and thus differ from the APPL-JD on the SSR. Differences may also arise
because the 831 filing date data element is an unedited data element and
the MBR and SSR data elements are edited.
There may be multiple 831 records for a single applicant. Data elements
other than SSN must then be used to distinguish these cases.

469

FLD

9.2. Description of 831 Disability File Data Elements

Reason for multiple records
Applies for Title II and Title XVI
Appeals a decision, reopening, or
remand
Reapplies within one program

Selection data element
RID
AL
FLD

In 831 Disability files for the years 1988-1990, the year and month are in
the FLD data element (e.g., FLD=19880500).

470

9.2. Description of 831 Disability File Data Elements

PD

PD

Presumptive Disability Decision
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A
RDT, PDD

DESCRIPTION AND PURPOSE

This data element indicates that a presumptive disability has been awarded
before the DDS has made a final determination. A beneficiary may
receive up to six months of paid benefits while waiting for a decision.
POSSIBLE VALUES

1
2
Z
Blank -

DO decision (District Office)
DDS decision (Disability Determination Services)
Unknown
Not Coded/Not Applicable

USAGE NOTES

The 831 rarely contains cases with a ‘1’ in this field because they are
considered temporary benefit awards rather than decisions. Consequently,
the first decision by DDS has an AL code of ‘A’ and ignores the PD.
PD is a NDDSS (National Disability Determination Services System)
element only. The NDDS provides the DDS offices with automated
control data. NDDS is a database of decisions and pending decisions
made by DDS. OD uses it to update the 831 Disability file.
PD only applies to SSI (Title XVI) cases. On the SSR file, the data
element DPC has a P if this is ‘1’ or ‘2’.
If the final decision is a medical denial, benefits received under PD need
not be repaid.

471

PDD

9.2. Description of 831 Disability File Data Elements

PDD

Presumptive Decision Date
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 6
Date: CCYYMM
No
No
No
N/A
PD, DODEC

DESCRIPTION AND PURPOSE

This data element indicates the date that the decision was made to begin
PD payments. There is a limit of six months on PD payments.
POSSIBLE VALUES
CCYYMM
CCYY88

777777
999999
USAGE NOTES

None.

472

Century, Year, Month of decision
Century and Year of decision - Unknown Month
Invalid Characters
Unknown/Not Available

9.2. Description of 831 Disability File Data Elements

PDX

PDX

Primary Impairment Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
No
No
No
N/A
BS, SDX, RPDX,
RSDX; DIG in MBR
file; DIBDIG in SSR
file

DESCRIPTION AND PURPOSE

This data element identifies the primary impairment code used in the
medical determination of an individual’s eligibility for disability benefits
under Title II or Title XVI. PDX contains a four-digit impairment code
devised by SSA (SSA Impairment Code) or an ICD-9 code without
decimal point (e.g., 3195 rather than 319.5). With few exceptions, if the
PDX contains an SSA code, the fourth position will be a zero
POSSIBLE VALUES

A complete set of SSA Impairment Codes and corresponding ICD-9 codes
is given in Appendix C (page 582).
The following table groups the codes into diagnostic groups. These
groupings are used in the computation of table 6.C3 in the Annual
Statistical Supplement to the Social Security Bulletin. Only the leftmost
three digits are used in most cases, as the fourth digit is generally a zero.
Impairment Codes

Diagnosis group

000
001, 649, 677-679, 999
002-139
140-239
240-247, 249-279
280-289
290-316 (except 315.2)

Blank
Invalid codes
Infectious and parasitic diseases
Neoplasms
Endocrine, nutritional, metabolic
Diseases of the blood
Mental disorders (other than
mental retardation)
317-319 (except 319.5) Mental retardation
320-389
Nervous system and sense organs
390-459
Circulatory system

473

PDX

9.2. Description of 831 Disability File Data Elements

Impairment Codes
460-519
520-579
580-629
680-709
710-739
740-759
800-998
248, 315.2, 319.5, 630648, 650-676, 760-799

Diagnosis group
Respiratory system
Digestive system
Genitourinary system
Skin and subcutaneous tissue
Musculoskeletal system
Congenital anomalies
Injuries
Other

Note: Code 249 used to be grouped under “mental disorders.”
USAGE NOTES

ICD-9 codes were used exclusively before 1985. Since that time, the DDS
have been using the new SSA Impairment coding scheme. ICD-9 codes
delineate specific diagnoses with four digits; the SSA codes are usually
less specific three-digit codes. The DDS should use SSA Impairment
Codes, but continues to use both coding systems.
Primary impairment codes are frequently missing. Certain values denote
‘missing’ values including all blank, ‘0000’, ‘0001’, ‘999x’ series and any
non-numeric values. Values of ‘2480’ and ‘6490’ are used by the DDS to
identify diagnoses that they cannot classify accurately or do not have
complete information on. The ‘2480’ and ‘6490’ codes are the DDS’s
counterpart of the ‘780x’—’799x’ ICD-9 series, which classifies all
diagnoses that fall under the classification of ‘symptoms, signs, and illdefined conditions’. Code ‘2840’ covers “other” situations when there is
medical evidence of disability but no listing impairment code that
represents the illness.

474

9.2. Description of 831 Disability File Data Elements

RB

RB

Regulation Basis Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
No
No
N/A
BS

DESCRIPTION AND PURPOSE

This data element identifies the basis for meeting or not meeting the
specific program regulations of Title II and Title XVI disability programs.
For allowances, this data element captures whether the person meets or
equals the criteria (either medically or functionally) or has been allowed
through an IFA (Independent Functional Assessment). (As of August
1996, under the Welfare Reform Legislation P.L. 104-193, IFA is no
longer used.) RB also captures the reason that a person’s application has
been denied. This includes such things as whether the person engages in
SGA (Substantial Gainful Employment), whether the impairment is not
deemed severe or s/he does not meet or equal the criteria (medically or
functionally), whether insufficient evidence was furnished, or whether the
person failed to cooperate or follow prescribed treatment.
POSSIBLE VALUES

Codes Al-X3 are related to Title II.
Codes 30-48, 51, and 61-67 are related to Title XVI.
The code CE could be either Title II or Title XVI.
Title XVI Codes
Allowed:
62
63
64
65
66
67
CE

Impairment equals listings
Medical vocational considerations
Medical vocational – arduous unskilled work
Medically equals listings
Impairment functionally equals listing requirements
IFA – impairment of comparable severity
Collateral estoppel

475

RB

9.2. Description of 831 Disability File Data Elements

Denied:
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
51

Impairment not severe - no visual allegation
Capacity for SGA - past relevant work - no visual
allegation
Capacity for SGA - other work - no visual allegation
Engaging in SGA - with/without visual allegation
Impairment prevented SGA < 12 months - no visual
allegation
Impairment not expected to last 12 months – no visual
allegation
Insufficient evidence - with/without visual allegation
Failure/refusal to submit to CE - with/without visual
allegation
Does not want to continue development of claim with/without visual allegation
Failure to follow prescribed treatment - with/without
visual allegation
IFA shows impairment not comparable severity - no
visual allegation
Impairment not severe - visual allegation
Capacity for SGA - past relevant work – visual
allegation
Capacity for SGA - other work - visual allegation
Impairment not severe - with/without visual allegation
Impairment prevented SGA < 12 months – visual
allegation
Impairment not expected to last 12 months – visual
allegation
IFA shows impairment not of comparable severity –
visual allegation

Title II Codes
Allowed:
A1
B1
C1
D1
CE

Impairment meets the listings
Impairment equals the listings
Medical vocational considerations
Medical vocational – arduous unskilled work
Collateral estoppel

Denied:
E1

476

Impairment prevented SGA < 12 months –
ER/PP/reent period met

9.2. Description of 831 Disability File Data Elements

E2
E3
E4
F1
F2
G1
G2
H1
H2
J1
J2
K1
K2
L1
L2
M3
M4
M5
M6
M7
M8
N1
N2
S1
X3
Z1
Z2

RB

Impairment prevented SGA < 12 months –
ER/PP/reent period not met
Impairment not expected to last 12 months –
ER/PP/reent period met
Impairment not expected to last 12 months –
ER/PP/reent period not met
Impairment not severe - ER/PP/Reent period met
Impairment not severe - ER/PP/Reent period not met
Capacity for SGA, vocational consider - reent period
met
Capacity for SGA, vocational consider - reent period
not met
Capacity for SGA, past relevant work - ER/PP met
Capacity for SGA, past relevant work - ER/PP not met
Capacity for SGA, other work - ER/PP met
Capacity for SGA, other work - ER/PP not met
Failure to follow prescribed treatment - ER/PP/reent
period met
Failure to follow prescribed treatment - ER/PP/reent
period not met
Failure/refusal to submit to CE - ER/PP/reent period
met
Failure/refusal to submit to CE - ER/PP/reent period
not met
Does not want to continue development of claim - use
evidence in file - ER/PP/reent period met
Does not want to continue development of claim - use
evidence in file - ER/PP/reent period not met
Insufficient evidence - ER/PP/reent period met
Insufficient evidence - ER/PP/reent period not met
Does not want to continue development of claim - do
not use evidence in file - ER/PP/reent period met
Does not want to continue development of claim - do
not use evidence in file - ER/PP/reent period not met
Engaging in SGA - ER/PP met
Engaging in SGA - ER/PP not met
Res judicata - ER/PP not met
Medicare only case - AOD on or after age 62 years 7
months/or not disabled, whereabouts unknown
DAA is material to the determination of disability-ER/PP/reent period met
DAA is material to determination of disability-ER/PP/reent period not met

477

RB

9.2. Description of 831 Disability File Data Elements

USAGE NOTES

This data element is not carried on the SSR or MBR files.
It is a good measure of the severity of the disability.
Medical vocational refers to persons who do not meet the list of medical
impairments but are nevertheless unable to work.
Code 66 was added for Title XVI children.

478

9.2. Description of 831 Disability File Data Elements

RDT

RDT

Result of Determination
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A
PD, RB

DESCRIPTION AND PURPOSE

This data element gives the result of the determination for an application
for disability benefits at a particular level in the adjudicative process.
Results are generally either an allowance or a denial. In some cases the
period of disability will be closed and there will be no further payments.
POSSIBLE VALUES

A D C -

Allowance
Denial
Closed period

USAGE NOTES

A code of C occurs when the final determination is sufficiently delayed
such that it is decided that the applicant was disabled at the time of
application and for some interval since, but is no longer disabled. A onetime check will be paid to cover the period of disability. A C code could
also apply to a diagnosis that is only temporarily disabling. C is
considered an allowance even though it may be for a limited period of
time.
On the SSR file this will have a PSTAT of C01 for one month or more
followed by a PSTAT code of N07.

479

RID

9.2. Description of 831 Disability File Data Elements

RID

Record Identification
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A
SSN, BIC, AL

DESCRIPTION AND PURPOSE

This data element identifies the program (Title II or Title XVI) with which
the 831 record is associated.
POSSIBLE VALUES

2 Title II application source
R Title XVI application source
USAGE NOTES

This data element must have a legal value. No blanks are allowed.
There may be multiple 831 records for a single applicant. Data elements
other than SSN must then be used to distinguish these cases.
Reason for multiple record
Applies for Title II and Title XVI
Appeals a decision, reopening, or
remand
Reapplies within one program

480

Selection data element
RID
AL
FLD

9.2. Description of 831 Disability File Data Elements

RPDX

RPDX

Recoded Primary Impairment Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
No
No
No
N/A
PDX, SDX, RSDX

DESCRIPTION AND PURPOSE

This data element identifies the primary impairment code used in the
medical determination for an individual’s eligibility for Title II or Title
XVI disability benefits. It is derived from the PDX and is always a fourdigit SSA Impairment Code.
POSSIBLE VALUES

See data element PDX and Appendix C (page 582).
USAGE NOTES

None.

481

RSDX

9.2. Description of 831 Disability File Data Elements

RSDX

Recoded Secondary Impairment Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
No
No
No
N/A
SDX, PDX, RPDX

DESCRIPTION AND PURPOSE

This data element identifies the secondary impairment code used in the
medical determination for an individual’s eligibility for Title II or Title
XVI disability benefits. It is derived from the SDX is always a four-digit
SSA Impairment Code.
POSSIBLE VALUES

See PDX.
USAGE NOTES

None.

482

9.2. Description of 831 Disability File Data Elements

SDX

SDX

Secondary Impairment Code
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 4
No
No
No
N/A
PDX, RSDX, RPDX

DESCRIPTION AND PURPOSE

This data element identifies the secondary impairment code used in the
medical determination for an individual’s eligibility for Title II or Title
XVI disability benefits. SDX is a four-digit SSA Impairment Code or an
ICD-9 code without decimal points (e.g., 3195 rather than 319.5).
POSSIBLE VALUES

See PDX.
USAGE NOTES

This data element exists on the SSR Master file under the acronym
DIBDIG2 and on the MBR Master file as SDIG.
The secondary impairment code was added to the SSR in January 1995
and to the MBR in August 1995. It should be present for allowed claims
filed in 1996 and later. The SSR/MBR coding comes from the 831 SDX.

483

SSN

9.2. Description of 831 Disability File Data Elements

SSN

Social Security Number
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 9
No
No
No
N/A
BIC, RID, FLD,
DODEC

DESCRIPTION AND PURPOSE

This data element provides the account number under which this disability
award may be determined.
POSSIBLE VALUES

AAAGGSSSS
999999999

The area number (AAA), the group number (GG), and a
serial number (SSSS)
Unknown SSN

USAGE NOTES

For Title II cases, the 831 SSN is equal to the CAN on the MBR; for Title
XVI cases, the 831 SSN is equal to the PAN on the SSR. See BIC for
more information on Title II identifiers. Use RID to determine whether
this is a Title II or Title XVI application.
The 831 Disability file is in SSN sequence.
On Title XVI, the SSN always holds the SSN of the applicant. However,
for Title II applications, the 831 SSN may not be that of the applicant.
Use SSN and BIC to uniquely identify a Title II applicant in the 831
Disability file. See BIC for more information.
There may be multiple 831 records for a single applicant. Data elements
other than SSN must then be used to distinguish these cases.
Reason for multiple records
Applies for Title II and Title XVI
Appeals a decision, reopening, or
remand
Reapplies within one program

484

Selection data element
RID
AL
FLD

9.2. Description of 831 Disability File Data Elements

ST

ST

State Of Claimant Residence
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 2
No
No
No
N/A
STNUM, ZIP

DESCRIPTION AND PURPOSE

This data element indicates the state of residence of the claimant.
POSSIBLE VALUES

SS

Postal Service State alpha codes (AL-WY)

USAGE NOTES

This data element is decoded from ZIP code.

485

STNUM

9.2. Description of 831 Disability File Data Elements

STNUM

State Code (Numerical)
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Numeric 2
No
No
No
N/A
ST, ZIP

DESCRIPTION AND PURPOSE

This data element provides a numeric state code.
POSSIBLE VALUES

01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
35
36
37
38
39
40
41
42
43
44
45

486

Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas

18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
46
47
48
49
50
51
52
53
97
98
99

Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
Utah
Vermont
Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Northern Mariana Islands
Guam
American Samoa

9.2. Description of 831 Disability File Data Elements

STNUM

USAGE NOTES

None.

487

STRDATE

9.2. Description of 831 Disability File Data Elements

STRDATE State Receipt Date
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 8
Date: CCYYMMDD
No
No
No
N/A
DODEC

DESCRIPTION AND PURPOSE

This data element provides the date DDS received the claim for
adjudication.
POSSIBLE VALUES
CCYYMMDD
CCYYMM15 CCYY8888 -

77777777 99999999 -

Century, year, month and day of receipt
Century, year, month of receipt - unknown day
Century and year of receipt - unknown month/day
Invalid characters
Unknown/not available

USAGE NOTES

If DODEC is after 1990, there will be a STRDATE.

488

9.2. Description of 831 Disability File Data Elements

TOC

TOC

Type of Claim
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 1
No
No
No
N/A

DESCRIPTION AND PURPOSE

This data element identifies the type of disability for which the applicant is
claiming benefits.
POSSIBLE VALUES

Title II
1 - DIB (disabled worker)
2 - FZ (blind worker)
3 - DWB (disabled widow/widower)
4 - CDBR (disabled child benefits RSI)
5 - CDBD (disabled child benefits DIB)
6 - RDR (end-stage renal--retirement)
7 - RDD (end-stage-renal--disability)
8 - RD (end-stage renal--on own SSN
9 - PR (child - grandparent--retirement)
P - PD (child - grandparent--disability)
M - MQFE (Medically Qualified Federal Employee)
Title XVI
A - DI (disabled worker)
B - DS (disabled spouse)
C - DC (disabled child)
D - BI (blind individual)
E - BS (blind spouse)
F - BC (blind child)
G - AI (aged individual) effective 7/98
H - AS (aged spouse) effective 7/98
Z - Unknown
Blank - Not available

489

TOC

9.2. Description of 831 Disability File Data Elements

USAGE NOTES

In general, the value of TOC on the 831 Disability file matches the SSR
element MFT for the same application.
A non-citizen over 65 cannot receive benefits based solely on age. The
individual must also be disabled.

490

9.2. Description of 831 Disability File Data Elements

ZIP

ZIP

ZIP Code of Claimant
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:

Character 9
No
No
No
N/A

DESCRIPTION AND PURPOSE

This data element indicates the ZIP code of the claimant.
POSSIBLE VALUES

See National ZIP Code Directory.
USAGE NOTES

None.

491

9.3. 831 Disability File Extracts

9.3.

831 Disability File Extracts

There are no recurring extracts based on the 831 Disability data file.

492

10. Continuous Work History Sample (CWHS) Data Dictionary

10. Continuous Work History Sample (CWHS)
Data Dictionary
10.1. The CWHS Master File
10.1.1. Source of Data and File Structure
The term Continuous Work History Sample (CWHS) is somewhat ambiguous. At
first (1939), the CWHS had an SSN-based sample design, which was used to
extract various size samples from SSA’s program records. Today, when SSA
analysts use the term CWHS, they usually refer to a series of annual data files
containing, but not limited to, earnings and employment data from SSA program
records.
Unlike the MBR, SSR, Numident, and MEF, the CWHS is an analytical master
file. It is created from several administrative master files and its primary purpose
is to support research and statistical analysis rather than to administer specific
SSA programs. However, the CWHS is one of the primary resources for data on
earnings and employment within ORES and is one of the main ways in which
ORES analysts encounter the earnings data of the MEF.
Most of the CWHS files are currently based on one percent samples of the MBR
and MEF master files. Some of the CWHS files are longitudinal and cover data
from the beginning of SSA programs, while some are confined to in-depth views
of aspects of single calendar years’ earnings or employment. The sample records
are selected based on certain serial digits of the SSN. The same digits are used
each year, which increases the continuity of the data. In many situations, the
sample can be treated as a random sample, but subsampling can be complicated
and should be discussed with SSA analysts.
The CWHS is updated annually. The annual cycle adds data from newly issued
SSNs from the Numident file. Records for deceased workers are not purged from
the files, so birth cohorts can be studied over time. The MBR provides certain
selected claims and benefits data, and the MEF is used to add the latest year of
earnings, or in the case of one percent 1937-to-date CWHS longitudinal files all
years earnings data are updated for adjustments and corrections to the MEF. In
addition to the above data, which are derived from SSA master files, the CWHS
files access items from Internal Revenue Service (IRS) Schedule SE of Form
1040, some basic employer coverage, industry, and geographic information from
the employer’s Application for Identification Number (Form SS-4), and worker
residence (state and county) from the processing of W-2 data at SSA.
It is important to note the timing of arrival of new earnings, claims, and benefits
data. The update sequence has traditionally been controlled by the posting cycle

493

10.1. The CWHS Master File

for earnings data. The point at which earnings data are considered complete for
statistical purposes is February, fourteen months after the end of a calendar tax
year. This means that for year 2000 earnings data, the extraction from the MEF
will occur in February 2002 and the CWHS files will be generated over the next
seven to eight months. Therefore, the CWHS files for year 2000 will become
available in September or October 2002. The CWHS files are designed to capture
an accounting picture of the target data year. This means that claims and benefit
data for the year 2000 CWHS files concern entitled benefits and insured status for
the year 2000 as opposed to the actual date of payment of benefit checks or
processing of claims forms. To achieve this time frame, the 2000 CWHS files use
a December 2000 and a June 2001 MBR extract to determine entitlements for
year 2000.
There are two versions of the CWHS—an active one and an inactive one. The
active file provides a longitudinal work history of covered and noncovered
earnings (including from self-employment), demographic information, and an
annual picture of claims and benefit information for each SSN. The term “active”
refers to any worker with earnings from any employment, regardless of whether
those earnings are covered under Social Security. Prior to 1978, the CWHS
tracked only Social Security-covered earnings; starting in 1978, the CWHS was
extended to include uncovered earnings. The inactive file provides a longitudinal
history, including demographic, claims, and benefit information, for individuals
who have never worked and, thus, have no earnings, covered or uncovered. The
active file is used far more frequently than the inactive file. For both files, the
unit of observation is an SSN.
Files Produced in CWHS System
•

One-percent 1937-to-Date CWHS File. A one percent sample of SSNs
issued through the cut-off date of the file reflecting the individual’s entire
work experience in covered employment. Basic data elements include: (1)
demographic characteristics—year of birth, sex, and race; (2) employment—
number of years employed, first and last years employed, and number of
quarters of coverage from 1937 to date; (3) type of work—farm or non-farm,
wage, or self-employment; (4) taxable earnings each year from 1951-to-date;
(5) self-employment taxable income each year from 1951 to the year prior to
current year; (6) self-employment net earnings, for year prior to current year;
(7) insurance status; (8) benefit status and dates of entitlement; (9) Medicare
taxable earnings, including earnings over the Social Security annual taxable
maximum beginning in 1991, and Medicare-only earnings (wages 1983-todate and self-employment 1991-to-date); and (10) total compensation from the
W-2 form (1978 and later).

•

One-percent Annual Employee-Employer (EE-ER) File. This is a one
percent sample of SSNs for which wage and salary employment was reported
for the reference year. One record exists for each employer-employee

494

10.1. The CWHS Master File

combination. Basic data elements include: (1) personal characteristics – year
of birth, sex, and race; (2) wage-annual taxable, total estimated wages (prior
to 1978), and total compensation (1978 and later); (3) employer-state and
county, industry, and coverage group (such as farm, household, and federal
civilian; and (4) Medicare earnings (1983 and later). A major distinction of
the EE-ER from the CWHS is that earnings are reported at the employer level,
from the “detail” portion of the MEF. There is a record for each employer a
worker is employed by in the year. They are not summarized to an annual
total.
There are two versions of this file, a Social Security (FICA) and Social
Security-covered and non-covered (FICA/non-FICA) version. Both files
contain information about Social Security covered employment. The
FICA/non-FICA file contains additional information about earnings over the
Social Security annual taxable maximum, employment and earnings covered
only by Medicare, and employment and earnings not covered by Social
Security or Medicare.
•

One-percent 1957-1994 Longitudinal Employee-Employer Data (LEED)
File. This is a longitudinal version of the EE-ER file, sorted by SSN, year,
and EIN (Employer Identification Number) combination. The basic data
elements are the same as for the Annual EE-ER file for the corresponding
years. This file is used by other federal agencies for studies of workers in
different geographic regions and different industries over time.

•

One-percent Annual Self-Employed (SE) File. This is a 1-percent sample
of SSNs for which self-employment earnings subject to Social Security and/or
Medicare taxation were reported in the reference year. From 1991 to 1993,
self-employment income was taxable for Medicare beyond the Social Security
annual taxable maximum up to the higher Medicare maximum. In 1994, the
Medicare annual taxable maximum was eliminated. For workers with Social
Security wages at the annual taxable maximum any self-employment they had
was subject to Medicare taxation up to the Medicare annual taxable maximum
from 1991 to 1993, and with no limit from 1994 on. This is referred to as
Medicare-only self-employment income, and is included in this file beginning
with 1996. Medicare-only self-employment income from 1991 on is found in
the CWHS file.

10.1.2. Data Usage Issues
There are two special data fields created in the CWHS update process that are not
part of the parent administrative record systems: insured status and benefit status.
Insured status measures an individual’s projected eligibility for retirement and
entitlement to survivor benefits based on the number of quarters of coverage
accrued thus far in his or her work history. The codes in this field indicate if

495

10.1. The CWHS Master File

sufficient quarters of coverage have been earned to guarantee benefit eligibility or
for younger workers if quarters of coverage are being earned at a rate that will
result in guaranteed benefit eligibility at the attainment of age 65. The benefit
status field shows whether benefits are being received under the sample SSN.
The benefit status code also identifies the type of benefits being paid—retirement,
survivors, or disability benefits. Both codes are available for each calendar year,
which permits analysis of change of status over time.

10.2. Description of CWHS Data Elements
The following pages document the data elements in the CWHS master file that are
particularly relevant for research. Note that some data elements contain
references to Office of Information Management (OIM) data element names that
represent the same data.
The table below presents the data elements covered in the data dictionary. All
CWHS variables documented here come from the Active File. The data elements
are presented in alphabetical order. The page headers note the data element that is
being described on a given page.
Data element
AMTFBF
SSN
CTE37TD
DENT
DIBYR
DOB
DOD
DODIB
DODSR
DOENT
DOTERM
FICA
FIYREM
E10
LYEPCY
MQFYE
MQLYE
MQTW
MTSEI
NYE37TD
NYE51DT
PIA
RACE

496

Description
Amount of Family Benefit in Force
CAN/HUN of Sampled Individual
Cumulative Taxable Earnings 1937-to-Date
Dual Entitlement Indication
Disability Beginning Year
Date of Birth of Primary
Date of Death
Month and Year of First Entitlement to DIB
Date of Death Source
Month and Year of Entitlement or Death
Month and Year of Termination (Cessation) of Disability
Social Security Earnings
First Year Employed
Alternate Insurance Status
Last Year Employed Prior to Current Year
Medicare First Year Employed
Medicare Last Year Employed
Medicare Taxable Earnings for Years 1983-to-Date
Medicare Taxable Self-employment Income
Number of Years Employed 37-to-Date
Number of Years Employed 51-to-Date
Primary Insurance Amount in Force
Race of Primary

Page
498
499
500
502
503
504
505
506
507
508
510
511
512
514
516
517
518
519
521
522
523
524
525

10.2. Description of CWHS Data Elements

Data element
SEI
SEX
TC
TOAB

Description
Self-Employment Taxable Earnings
Sex of Primary
Total Compensation for 1978 through Current Year
Termination of Old-Age Benefits

Page
526
527
528
529

497

AMTFBF

10.2. Description of CWHS Data Elements

AMTFBF Amount of Family Benefit in Force
Type:
Data Format:
Repeating:
Reset:

numeric
binary

annually from MBR
data
Edited:
annually from MBR
data
Master Record Location: MBR (MBA) Monthly
Benefit Amount
Related Data Elements:
OIM Tags:
AMTFBFPY, CFBF,
CFBFPR
DESCRIPTION AND PURPOSE

This data element indicates the actual total family benefit amount for
current year.
POSSIBLE VALUES

Monetary value with one implied decimal fraction, i.e., with dimes but not
pennies.
USAGE NOTES

To reflect the last full calendar year and obtain the family benefit amount
in force as of December 31 of the data year, the CWHS uses two MBR
write-offs for each data year — in late December of the data year and in
the following June.

498

10.2. Description of CWHS Data Elements

SSN

SSN

CAN/HUN of Sampled Individual
Type:
Numeric
Data Format:
Binary
Repeating:
Reset:
Edited:
Master Record Location: MEF, Numident,
previous CWHS
Related Data Elements:
OIM Tags:

DESCRIPTION AND PURPOSE

This data element provides the SSN of the sampled individual.
The CWHS is a 1 percent sample of stratified cluster design based on
serial digit patterns of the SSN. For practical purposes, it may be
considered to be random. As new people enter the Social Security system
(e.g., by applying for an SSN), they are eligible to become part of the
CWHS sample if they meet the sampling criteria. Records are never
dropped from the CWHS; as individuals die, they are retained in the
sample. Because the sample is SSN-based, the CWHS will include both
active records (with earnings), and inactive records (no earnings).
POSSIBLE VALUES
XXX-YY-ZZZZ

Area: XXX (001-999). Assigned based on geographic area of the U.S.
Exceptions include:
700s - Railroad Retirement beneficiaries. Some 700s are now
being released to states that have used up their initial
allocation. – Not yet used for SSNs.
900s – Not yet used for SSNs. Some numbers in this series were
“pseudo numbers” given to welfare benefits (1974-early
1990s). These are not included in the Numident file but exist
on other administrative files
Group: YY (01-99). Time of issue: Even numbers are assigned first (0298), followed by odd numbers (01-99).
Serial: ZZZZ (0001-9999). Serial number.
USAGE NOTES

None.

499

CTE37TD

10.2. Description of CWHS Data Elements

CTE37TD Cumulative Taxable Earnings 1937-to-Date
Type:
Data Format:
Repeating:
Reset:

numeric
binary

annually updated from
MEF
Edited:
annually updated from
MEF
Master Record Location: MEF/previous CWHS
Related Data Elements:
OIM Tags:
CEACR37DT
DESCRIPTION AND PURPOSE

This data element is the sum of all Social Security taxable earnings for the
period 1937 to present for the person represented on this record.
POSSIBLE VALUES

In general, earnings in Social Security covered employment are taxable to
both the employee and employer up to the annual maximum taxable
amount. In the case where a worker has earnings from more than one
employer and the worker’s total earnings from the various employers
exceed the taxable maximum, the worker pays Social Security taxes on the
earnings up to the annual taxable maximum. However, each employer
also pays up to the taxable maximum, so the combined employers share of
the taxes is paid on the entire amount of earnings in Social Securitycovered employment, regardless of the annual taxable maximum amount.
This means that the total amount of earnings in Social Security covered
employment that is considered taxable to employees is the sum of all
taxable earnings up to the annual taxable maximum. However, the total
amount of earnings taxable to employers is slightly higher because of the
instance described above where an employee has multiple employers and
exceeds the annual taxable maximum.
The annual taxable dollar maximums are as follows:
Year Maximum
1937-50
3,000
1951-54
3,600
1955-58
4,200
1959-65
4,800
1966-67
6,600
1968-71
7,800

500

10.2. Description of CWHS Data Elements

CTE37TD

Year Maximum
1972
9,000
1973
10,000
1974
13,200
1975
14,100
1976
15,300
1977
16,500
1978
17,700
1979
22,900
1980
25,900
1981
29,700
1982
32,400
1983
35,700
1984
37,800
1985
39,600
1986
42,000
1987
43,800
1988
45,000
1989
48,000
1990
51,300
1991
53,400
1992
55,500
1993
57,600
1994
60,600
1995
61,200
1996
62,700
1997
65,400
1998
68,400
1999
72,600
2000
76,200
USAGE NOTES

Earnings below $1.00 are posted as $1.00. No deeming is done for any
year.
This data element sums earnings from multiple employers in a given year.
Although earnings from any one employer are capped at the taxable
maximum, it is possible for earnings from multiple jobs to exceed the
taxable maximum.

501

DENT

10.2. Description of CWHS Data Elements

DENT

Dual Entitlement Indication
Type:
Numeric 1
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MBR
Related Data Elements:
OIM Tags:
CDENT

DESCRIPTION AND PURPOSE

This data element describes the dual entitlement status of the person
represented on this record.
POSSIBLE VALUES

Benefit-in-force (BIF) survivors only
0 - No dual entitlement
2 - At least one survivor dually entitled
4 - All survivors dually entitled
BIF Primaries
1 - No dual entitlement
3 - Auxiliary but not primary dually entitled
5 - At least primary dually entitled
O/T Above
6 - No benefits in force as of current CW year
USAGE NOTES

None.

502

10.2. Description of CWHS Data Elements

DIBYR

DIBYR

Disability Beginning Year
Type:
Character
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MBR (Date of
Disability Onset)
Related Data Elements:
OIM Tags:
CDIMOBE, CDIYRBE

DESCRIPTION AND PURPOSE

This data element reflects the month and year of the first or only “onset of
disability.” Onset of disability means that the disability condition was
established by medical documentation for either approval or disapproval.
To determine whether the “onset of disability” for an individual was
approved, the benefit status “6” must be verified and a check must be done
to ensure that there was no date of cessation (termination) of benefit.
Once the onset of disability has been approved, there will be a gap of five
full calendar months before the individual will be entitled to a benefit.
POSSIBLE VALUES

Alpha/Numeric
MONTH:
Blank - None or Unknown
A through L January through December
Z
- Scouted but not available. (Code not used after 1977.)
YEAR:
0000
- None or unknown
1941
- Through current year
USAGE NOTES

In DIBYR, date of onset means date when applied only—The person may
not have been approved, so DIBYR cannot be used alone to define
disability status. Once established in the CWHS this field will never
change. However, in the MBR, there are other onset-fields to indicate
other possible periods of disability.

503

DOB

10.2. Description of CWHS Data Elements

DOB

Date of Birth of Primary
Type:
Numeric 5
Data Format:
Date–MMYYY
Repeating:
Reset:
Edited:
Master Record Location: Numident, MEF
Accretion, Prior
CWHS, MBR
Related Data Elements:
OIM Tags:
CDOB, CMBR,
CYRBR

DESCRIPTION AND PURPOSE

This data element indicates the date of birth of the person represented on
this record.
POSSIBLE VALUES
MMYYY Numeric

Month of Birth: 01 through 12 - January through December
Year of Birth: Century (1 Digit) and year (2 Digit)
Unknown month and year is coded 90744
Unknown month is coded 00YYY
USAGE NOTES

Initially the DOB comes from the Numident and is posted in the CWHS.
If a MBR Claim is filed on the account then the claim’s record will always
take precedence over the prior CWHS.

504

10.2. Description of CWHS Data Elements

DOD

DOD

Date of Death
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Character

MEF
DODSR
CDTDTH

DESCRIPTION AND PURPOSE

This data element indicates the date of death of the person represented on
this record.
POSSIBLE VALUES

Month:
Blank
A through L

None or Unknown
January through December

Year:
0000
- None or Unknown
Units and tens position of the year of death
USAGE NOTES

The MEF discontinued collecting these data after 1978. Early years are
questionable. This data element should be used with caution.

505

DODIB

10.2. Description of CWHS Data Elements

DODIB

Month and Year of First Entitlement to DIB
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Character 5
Date–MYYYY

MBR (DOEC)
CMODIB, CYRDIB

DESCRIPTION AND PURPOSE

This data element indicates the month and year the primary beneficiary
became entitled to first or only period of disability benefits.
POSSIBLE VALUES

MONTH:
Blank
A through L
Z

- None or unknown
- January through December
- Scouted but not available. (Code not used after 1971.)

YEAR:
0000 – None
1957 to current
USAGE NOTES

Once established in the CWHS, this date will never change.

506

10.2. Description of CWHS Data Elements

DODSR

DODSR

Date of Death Source
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Character 1

MEF
DOD
CUSDODS

DESCRIPTION AND PURPOSE

This data element indicates the source of date of death information for the
person represented on this record.
POSSIBLE VALUES

0
2

-

Old Beneficiary-in-Force (BIF) tape
Claims Termination File (CT1) (old statistical file of termination
prior to 1962)
3 - Payment center holding file
4 - SCIP
6 - Disabled survivor
7 - Proof of death (undertaker report)
8 - Survivors claim
9 - MBR
E - Numident via earnings after death transaction
Q - Master Benefit Record (DIB termination)
R - Current Master Benefit Record (BIF tape) (DIB termination)
X - Railroad Board (RRB)
1 - SSI death
5 - Black Lung file
Blank -Reason not used or codeable
USAGE NOTES

The MEF discontinued collecting these data after 1978 since the dates of
death were not reliable.

507

DOENT

10.2. Description of CWHS Data Elements

DOENT

Month and Year of Entitlement or Death
Type:
Character X
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MBR, MEF
Related Data Elements:
OIM Tags:
CMOENT, CYRENT

DESCRIPTION AND PURPOSE

This is a dual-purpose field containing either the date of death or date of
current entitlement of the primary beneficiary. If the beneficiary is alive
and receiving benefits, the field contains the date of entitlement. If the
beneficiary is dead, it contains the date of death. To distinguish these two
possibilities, it is necessary to check the Benefit Status Code data element.
(See below.)
When a survivor begins to draw from an account with unknown year of
death, the year of entitlement will be changed to the earlier of the
following: year of discovery of death or year of survivor entitlement.
POSSIBLE VALUES

MONTH:
Blank - None or unknown
A through L - January through December
Z
- Scouted, but not available
YEAR:
0000
0001
0002

-

4 Digit Year

No death or current entitlement
Unknown Year of death
Unknown Year of death
- 1937 through current CWHS year

USAGE NOTES

If the Benefit Status Code is 0, 1, 6, T, P, or X (living primary), this field
represents the month and year of entitlement.

508

10.2. Description of CWHS Data Elements

DOENT

If Benefit Status Code is 2 (deceased primary), this field represents the
latest entitlement before death.
If Benefit Status Code is Y, 3, 4, 5, 7, 8, or 9, this field represents the date
of death of the SSN holder or date of entitlement for survivor benefits on
the SSN.
If other than the above, this field represents the month and year of death.

509

DOTERM

10.2. Description of CWHS Data Elements

DOTERM Month and Year of Termination (Cessation) of
Disability
Type:
Character X
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MBR (DOCA) Data of
Credit Action
Related Data Elements:
OIM Tags:
CDIMOCE, CDIYRCE
DESCRIPTION AND PURPOSE

This data element indicates the date of last removal from disability status.
If applicable, this field reflects the latest data of cessation of disability
benefits.
POSSIBLE VALUES

MONTH:
Blank None or unknown
A–L January through December
Z
Scouted but not available
YEAR:
Units and tens position of the last removal from disability status.
0000 Not currently in termination status from disability
1941 to Current Year - The last termination of disability (recovery,
old-age benefit, death or other)
USAGE NOTES

The current MBR record always overrides the prior CWHS record.
The data collection source is the claims form.

510

10.2. Description of CWHS Data Elements

FICA

FICA

Social Security Earnings
Type:
Data Format:
Repeating:
Reset:
Edited:

Numeric
Binary

Annually updated from
MEF
Master Record Location: MEF
Related Data Elements: ERN on MEF file
OIM Tags:
CEA
DESCRIPTION AND PURPOSE

This data element indicates total Social Security-covered earnings for the
year, including wages from all employers and earnings from selfemployment. Total earnings can exceed the annual taxable maximum if
an individual has more than one job.
POSSIBLE VALUES

Numeric (Binary) - Actual Dollars
This data element can have negative values.
USAGE NOTES

Amounts of less than $1.00 are recorded as $1.00. Cents are truncated.
This variable corresponds to ERN from the Summary Segment of the
MEF.

511

FIYREM

FIYREM

10.2. Description of CWHS Data Elements

First Year Employed
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Numeric
Binary

MEF
CFIYREM

DESCRIPTION AND PURPOSE

This date element indicates the first year of employment with Social
Security taxable earnings for this person.
POSSIBLE VALUES

Four-digit Numeric (Binary)
Year - 1937 to current year
0001 -Unknown
0000 - Inactive
USAGE NOTES

This data element does not consider MQGE/non-covered employment.
Years with first year employed found prior to 1951 were scouted during
manual operations and put into the CWHS file. This is no longer done.
This data element is based on MEF Social Security (FICA) taxable
earnings only. OIM performs scanning operations in the yearly MEF
FICA fields to determine the first year employed.
The logic for determining the First Year Employed is as follows:
Can be obtained from prior CW because:
1. Missing MEF
2. CW has earnings prior to 1951.
a. If MEF shows 51-TD activity only, delete 1937-50 activity in
current CW, recode first year employed and indicate code 2 in
missing or deleted 1937-50 earnings indication.
b. If MEF shows earnings, retain prior CW first year employed.
Then, check first year employed in MEF:

512

10.2. Description of CWHS Data Elements

FIYREM

1. Obtain from MEF, as is, if later than 50.
2. If equal to 50, and MEF last year employed > 50 with earnings in
1937-50, and CW first year employed is 00, code as 01 for
unknown.
If prior CW is missing the year of first employed, obtain from the MEF. If
the MEF year is coded ‘50’ then code as ‘01’ for unknown.
Note: Since the MEF does not carry individual Social Security (FICA)
earnings prior to 1951, the MEF 1937-50 Cumulative Earnings was
checked for earnings. If earnings were found, the MEF coded the ‘First
Year Employed’ as ‘50’. The CWHS process recodes the field to ‘01’.

513

E10

10.2. Description of CWHS Data Elements

E10

Alternate Insurance Status
Type:
Numeric 1
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements: INST
OIM Tags:

DESCRIPTION AND PURPOSE

This field identifies an individual’s alternate insurance status. Starting in
1961, this data element replaced INST.
An individual’s insured status is determined by the quarters of coverage.
An individual may fit one or more of the following “insured” categories:
•
•
•

Currently insured (A) - six or more quarters of coverage within the last
three years.
Fully Insured (B) - The total number of quarters of coverage - 25
percent or more of the number of elapsed quarters, but not fewer than
six quarters of coverage.
Permanently Insured (C) - 40 quarters of coverage or (in the case of
older workers) a total number of quarters of coverage that is 25 percent
or more of the number of quarters elapsed up to the time the worker
attains the age of 65, but not fewer than six quarters of coverage.

POSSIBLE VALUES

1
2
3
4
5
6
7
8

-

Fully and currently insured - condition A and B
Currently but not fully insured - condition A, but not B
Fully but not currently insured - condition B, but not A
Uninsured - neither A or B
Permanently and currently insured - condition A and C
Permanently but not currently insured - condition C but not A
Entitled deaths - accounts with Benefit Status Codes 2-5 & 9
Transitionally insured - starting in 1965 for workers age 72 and
over, having one quarter of coverage for each year elapsed after
1950 up to age 65 (62 for female) with a minimum requirement of
three quarters of coverage, a basic benefit is payable.

Codes 0-7 are possible for all years; ‘8’ is possible beginning 1/1/66.

514

10.2. Description of CWHS Data Elements

E10

Special Provision Codes are:
1

–

1956 special provisions were used to improve the insurance status.
1956 special provisions not needed to improve the insurance status

Note: Effective 1/1/67, insured status 4 is used for people who are
receiving benefits under the Prouty Amendments (see footnote 3 on page
66).
USAGE NOTES

Alternative Insurance Status was used to maximize the number of quarters
of coverage an individual could have. If there was not enough quarters of
coverage for years 1951 to current year, then quarters of coverage were
checked prior to year 1951 to improve the individual’s insurance status.
This was used for older workers with earnings prior to 1951.

515

LYEPCY

LYEPCY

10.2. Description of CWHS Data Elements

Last Year Employed Prior to Current Year
Type:
Numeric
Data Format:
Binary
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:
CLAYRPR

DESCRIPTION AND PURPOSE

This data element indicates the last year of employment with Social
Security taxable earnings for this person.
POSSIBLE VALUES

Four-digit Numeric (Binary)
year 1937 to current year
0001 unknown
0000 inactive
USAGE NOTES

This data element does not consider MQGE/non-covered employment.
MEF does not carry individual years of Social Security (FICA) earnings
prior to 1951; therefore, if prior to 1951, the ‘Last Year of Employed’
cannot be determined from the MEF. During a manual operation, prior
years were scouted and put into the CWHS File. The manual operation is
no longer done.
The data element is based on MEF Social Security (FICA) taxable
earnings. If there are no earnings after 1950, obtain the information from
Current Last Year Employed.
If earnings from 1951 through PY (Prior Year), obtain in current CW
mainline processing routines. Refer to ‘LAYRE, page E20.’

516

10.2. Description of CWHS Data Elements

MQFYE

MQFYE

Medicare First Year Employed
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Numeric
Binary

MEF
CMQFYE, MQGE

DESCRIPTION AND PURPOSE

This field indicates the Medicare first year employed. The definition
varies by year as follows:
1983-1990: First year of employment in a federal, state, or local
government job that was only covered by Medicare (exempt from
Social Security)
1991-present: First year of employment any job covered by , including all
Social Security-covered employment plus all Medicare-only
employment.
POSSIBLE VALUES

Four-digit Numeric (Binary)
1983 0000 -

present date
Inactive

USAGE NOTES

Prior to April 1, 1986 this field only applied to federal government
workers (MQFE-Medicare Qualified Federal Employee). After this date
state and local government workers (MQGE-Medicare Qualified
Government Employee) were included in this field.
This data element is based on the first year that Medicare earnings are
greater than zero.

517

MQLYE

MQLYE

10.2. Description of CWHS Data Elements

Medicare Last Year Employed
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MEF
Related Data Elements:
OIM Tags:
MQGE, CMQLYE

DESCRIPTION AND PURPOSE

This data element indicates the last year that a federal, state, or local
government worker was employed in a job covered only by Medicare,
exempt from Social Security.
POSSIBLE VALUES

Four-digit Numeric (Binary)
1983 0000 -

present day
Inactive

USAGE NOTES

Prior to April 1, 1986 this field only applied to federal government
workers (MQFE-Medicare Qualified Federal Employee). After this date
state and local government workers (MQGE-Medicare Qualified
Government Employee) were included in this field. After 1990 all
workers under Social Security and Medicare are included in this field.
If Medicare Last Year Employed from the MEF is greater than the current
year, code it as current year.

518

10.2. Description of CWHS Data Elements

MQTW

MQTW

Medicare Taxable Earnings for Years 1983-to-Date
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Numeric
Binary

MEF Summary Portion
MQFE, MQGE,
CMQERN

DESCRIPTION AND PURPOSE

This data element indicates Medicare-taxable earnings for the years 1983
to date.
From 1983-to-March 1986 this field contains wages for MQFEs
(Medicare Qualified Federal Employee). From April 1986-1990 it also
contains wages for MQSLEs (Medicare Qualified State and Local
Government Employee). From 1991 on, it contains Medicare earnings for
all employees.
Medicare Taxable Earnings includes all taxable earnings in Medicarecovered employment.
POSSIBLE VALUES

Numeric (Binary) - Actual Dollars
USAGE NOTES

This data element is capped for years 1991-1993 at the following limits.
After 1993 there is no cap.
YEAR Annual Taxable Maximum Amount
1991
1992
1993
1994-CY

125,000
130,200
135,000
Annual Taxable Maximum for Medicare has been
eliminated. All 1994 earnings are subject to Medicare
taxation.

519

MQTW

10.2. Description of CWHS Data Elements

Earnings for each year 1991-1993 may exceed the annual taxable
maximum because of multiple employers.
Data collected in 1983 may be inaccurate because of partial or double
reporting.

520

10.2. Description of CWHS Data Elements

MTSEI

MTSEI

Medicare Taxable Self-employment Income
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Numeric
Binary

MQTW
CMQSEI

DESCRIPTION AND PURPOSE

This data element indicates Medicare-taxable self-employment income for
years 1991 to date.
POSSIBLE VALUES
USAGE NOTES

This data element is capped at the same levels as MQTW for years 19911993. After 1993, there is no cap.
YEAR Annual Maximum Taxable Amount
1991
1992
1993
1994-CY

125,000
130,200
135,000
Annual maximum taxable amount for Medicare taxation
has been eliminated. All 1994 earnings are subject to
Medicare Tax.

Note that MTSEI is included in MQTW.
Earnings for each year may exceed the annual maximum taxable amount
because of multiple employers
Data collected in 1983 may be inaccurate because of partial or double
reporting.

521

NYE37TD

10.2. Description of CWHS Data Elements

NYE37TD Number of Years Employed 37-to-Date
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MEF
Related Data Elements:
OIM Tags:
CYREM37DT
DESCRIPTION AND PURPOSE

This data element indicates the total number of years employed with
Social Security taxable earnings, 1937 to present.
POSSIBLE VALUES

Two-digit Numeric (Binary)
Actual Number of Years
USAGE NOTES

This data element does not consider MQGE (Medicare Qualified
Government Earnings or non-covered Earnings).

522

10.2. Description of CWHS Data Elements

NYE51TD

NYE51DT Number of Years Employed 51-to-Date
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: MEF
Related Data Elements:
OIM Tags:
CYREM51DT
DESCRIPTION AND PURPOSE

This data element indicates the total number of years employed with
Social Security taxable earnings, 1951 to present.
POSSIBLE VALUES

Two-digit Numeric (Binary)
Actual Number of Years from 1951 to Date
USAGE NOTES

This data element does not consider MQGE (Medicare Qualified
Government Earnings or non-covered earnings).

523

PIA

10.2. Description of CWHS Data Elements

PIA

Primary Insurance Amount in Force
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:

Numeric 5
Money: $$$$c

MBR (PIA)
AMTFBF
PIAPY CPIA,CPIAPR

DESCRIPTION AND PURPOSE

This data element indicates the base amount from which monthly benefit
amounts payable to the worker’s family members or survivors are
determined. The PIA is derived from the worker’s annual taxable
earnings, averaged over a time period that encompasses most of the
worker’s adult years and the worker’s age at retirement. After 1979,
eligible workers’ benefits were based on the Average Indexed Monthly
Earnings (AIME), replacing the Average Monthly Wage (AMW). The
AIME reflects the general earnings level in the indexing year. Beginning
with the year of first eligibility, the PIA is increased by cost-of-living
adjustments (COLAs)
POSSIBLE VALUES

Numeric - Actual dollars and tens position of PIA for current year
USAGE NOTES

See Amount of Family Benefit in Force (AMTFBF) for the current year or
prior year.

524

10.2. Description of CWHS Data Elements

RACE

RACE

Race of Primary
Type:
Numeric 1
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: Numident, Prior
CWHS
Related Data Elements:
OIM Tags:
CRACE

DESCRIPTION AND PURPOSE

This data element indicates the race of the primary.
POSSIBLE VALUES

Code
1 2 3 4 5 6 7 -

White
Black
Other
Asian, Pacific Islander
Hispanic
North American Indian or Eskimo
Unknown

USAGE NOTES

RACE comes from the Numident and is posted in the CWHS.
Prior to 1980 race was coded 1=white, 2=black, 3=other, and 4=unknown.
From 1981 on, race is coded 1=white, non-Hispanic, 2=black, nonHispanic, 3=other, 4=Asian, Pacific Islander, 5=Hispanic, 6=North
American Indian or Eskimo, and 7=Unknown.

525

SEI

10.2. Description of CWHS Data Elements

SEI

Self-Employment Taxable Earnings
Type:
Data Format:
Repeating:

repeats, 1951 to current
year

Reset:
Edited:
Master Record Location:
Related Data Elements:
OIM Tags:
CSEI
DESCRIPTION AND PURPOSE

This data element indicates the self-employment earnings credited for the
year.
POSSIBLE VALUES

This data element can be negative. Negative values represent credit selfemployment income. A zero amount with self-employment coverage
indicates missing self-employment income.
USAGE NOTES

Self-employment earnings are included in total Social Security earnings
(FICA).

526

10.2. Description of CWHS Data Elements

SEX

SEX

Sex of Primary
Type:
Numeric 1
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: Numident, Prior
CWHS, MEF
Related Data Elements:
OIM Tags:
CSEX

DESCRIPTION AND PURPOSE

This data element indicates the sex of the primary.
POSSIBLE VALUES

1
2
3

-

Male
Female
Unknown

USAGE NOTES

Initially SEX comes from the Numident file and is posted in the CWHS.

527

TC

10.2. Description of CWHS Data Elements

TC

Total Compensation for 1978 through Current Year
Type:
Data Format:
Repeating:
Reset:
Edited:
Master Record Location:

Related Data Elements:
OIM Tags:

numeric
binary
1978 to current year
No
No
Direct move of
summary portion of
MEF for current
processing year.
CTOTCOMP

DESCRIPTION AND PURPOSE

This data element contains total wages from all jobs, including employerreported tips and other compensation as reported on Form W-2. Total
compensation does not include deferred compensation or self-employment
earnings but it does include any non-covered earnings. (Deferred
compensation is not included because it is not subject to federal taxes
(e.g., funds contributed to a 401(k) retirement plan). Deferred
compensation is taxable by Social Security and Medicare.
POSSIBLE VALUES

Numeric - Actual dollars
USAGE NOTES

Caution should be exercised when using this field for years prior to the
current CWHS year. Unlike other summary MEF earnings fields that are
included in the CWHS, there are no adjustments for delinquent or
correction postings made after the close of the initial posting year.

528

10.2. Description of CWHS Data Elements

TOAB

TOAB

Termination of Old-Age Benefits
Type:
Character 1
Data Format:
Repeating:
Reset:
Edited:
Master Record Location: Recode from MBR
Related Data Elements:
OIM Tags:
CTERMND

DESCRIPTION AND PURPOSE

This data element indicates termination of old-age benefits and is used to
show the reason for the latest termination of old-age benefits.
POSSIBLE VALUES

Blank – Never terminated (not used)
1
3

-

A B C D -

E F G P T X Y -

Death of OAB while entitled to a regular old-age benefit
Unknown
OAB delete - award from another resource or withdrawn
OAB changed to DIB
Entitlement deleted - erroneous award or advanced file case
terminated
Special (Prouty) or transitional OAB terminated to benefit status
‘X’ - award from another source. For Prouty, see footnote 3 on
page 66.
OAB award with termination reason ‘TS’ (entitled to other
benefits) with no DIB award
Special (Prouty) or transitional - OAB termination to regular OAB,
or special (Prouty) termination to transitional
Termination of benefits awarded from another source to special
(Prouty) terminated to transitional
Death of OAB while entitled to special (Prouty) benefits
Death of OAB while entitled to OAB
Termination of transition or Prouty when they are receiving
benefits from another source.(same as benefit status X)
Death of someone in X status. (same as benefit status Y

USAGE NOTES

None.

529

10.3. CWHS-Related Files

10.3. CWHS-Related Files
The CWHS has no recurring extracts. However, as discussed earlier in this
chapter, the CWHS family consists of multiple files. Below is the record layout
of the most widely used file, the One Percent Annual Employee-Employer (EEER) File.
10.3.1. One Percent Annual Employee-Employer (EE-ER) File

YR
SEX

Description
Social Security Number
Employer Identification
Number
Report Year
Sex

RACE

Race

MOB
YOB
TOE

Month of Birth
Year of Birth
Type of Employment

MC

Match Code

ERIND
TOER

Employer Indication
Type of Employer

SSN
EIN

530

Codes

1-Male
2-Female
3-Unknown
1-White (Not Hispanic)
2- Black (Not Hispanic)
3-Other
4-Asian, Pacific Islander
5-Hispanic
6-N.A. Indian/Eskimo
7-Unknown
00-Unknown; Numeric
1744-Unknown
A-Regular
D-Deferred Comp
E-Military
G-State & Local
M-Agriculture
O-MQGE Tips
R-Railroad
T-Tips
A-Autocoded Military or
Reserve
C-Match to NERP
G-No match to either ERP
or NERP
I-Match to NERP w/ ‘00’
State/Industry
S-Single M-Multi
A-Individual S&L
Government Official*

Position
1-9
10-18
19-22
23

24

25-26
27-30
31

32

33
34

10.3. CWHS-Related Files

Description

Codes
Position
*
B-State Government
C-County Government*
D-Local Government*
F-Federal Government
(Civilian Employees)
G-Federal Government
(Military, Reserves, or
National Guard)**
H-Household
M-Multiple EIN Entity
N-Nonprofit under IRC
501(c) (3)*
R-Church/Church
Controlled Organizations
S-State and Local
Government
W-National/Air National
Guard
X-Military
Y-Reserves
1-Individual
2-Corporation (Except
Limited)
3-Partnership (Except
Limited)
4-Association, Limited
Corporation or
Partnership, estate or
other type of legal entity
5-Blank or Unknown
*

COV

Coverage Code

Effective 1987, these codes
are no longer being
assigned to new entities.
**
Effective with 1991 EEER, this code was
converted to F, W, X, or
Y.
0-Other
1-Agriculture
2, B-State & Local
3, C-Non-Profit (Form
8274)
5, E-Non-Profit(Form 941)
6, F-Federal civilian

35

531

10.3. CWHS-Related Files

Description

IND

Industry Code
36-37 Major Group (MG)
38-39 Industry Group

Residence/Employer
Based
Geographic Code (GEO)
40-41
Residence/Employer
State Code (ST)
42-44
Residence/Employer
County Code

ERGEO

EINTC

Employer Based
Geographic Code
45-46 Employer State
Code (ERST)
47-49 Employer County
Code
Source of
Residence/Employer
Geographic Code
Social Security (FICA)
Taxable
Wages
Total Compensation

EINMTW

Medicare Taxable Wages

GEOSRCE

EINFICA

532

Codes
7-Self-reported tips
8, H-Household
M,4-Military
R,9-Reserves
W-National Guard
T-Reported tips (Alpha or
numeric equivalent
indicates tips.)
See 1987 Industrial
Classification Manual and
SSA Foldback Codes
0300-Military
0400-Reserves
0000-Unclassified
See Employer-Worker
Geographic Code Manual
03999-Military
04999-Reserves
96000-Unclassified
Multi-Unit
Employer
97000-Nationwide
98000-Foreign
99990-Ships at Sea
00000-Unclassified
Refer to Rec. Pos.
40-44 above.

1-Residence; 2-Employer

Position

36-39

40-44

45-49

50

Includes Cents; EIN Level

51-60

Includes cents; wages, ER
reported tips, & other
compensation; EIN level
(does not include deferred
compensation)
Includes MQGE (non-FICA
only)
Includes cents; EIN level

61-70

71-80

10.3. CWHS-Related Files

EINDC

Description
Deferred Compensation

Codes
EIN level (only for
TOE=D)

Position
81-90

*

Effective 1987, these codes are no longer being assigned to new entities.
Effective with 1991 EE-ER, this code was converted to F, W, X, or Y.

**

533

References

References
Kollman, Geoffrey. 1996. Summary of Major Changes in the Social Security
Cash Benefits Program: 1935-1996. CRS Report for Congress, document 9436, Congressional Research Service, The Library of Congress, Washington,
DC.
SSA. 1997a. Social Security Programs in the United States, Social Security
Administration, Office of Research, Evaluation and Statistics, SSA
Publication No. 13-11758, July 1997.
SSA. 1997b. Social Security Handbook, 1997. Social Security Administration
publication 65-008, ICN 958392, August 1997.
SSA. 1999. Statistical Supplement to the Social Security Bulletin, 1999. Social
Security Administration publication 13-11700, November 1998.
OASDI Trust Fund Annual Report. 2000. 2000 Annual Report of the Board of
Trustees of the federal Old-Age and Survivors Insurance and Disability
Insurance Trust Funds. March 2000.
1998 Green Book: Background Material And Data On Programs Within The
Jurisdiction Of The Committee On Ways And Means, U.S. House Of
Representatives, U.S. Government Printing Office, Washington, DC, 1998.

534

Appendices

535

A. State and County Codes

A.

State and County Codes

Code City
1000 Autauga
1010 Baldwin
1020 Barbour
1030 Bibb
1040 Blount
1050 Bullock
1060 Butler
1070 Calhoun
1080 Chambers
1090 Cherokee
1100 Chilton
1110 Choctaw
1120 Clarke
1130 Clay
1140 Cleburne
1150 Coffee
1160 Colbert
1170 Conecuh
1180 Coosa
1190 Covington
1200 Crenshaw
1210 Cullman
1220 Dale
1230 Dallas
1240 De Kalb
1250 Elmore
1260 Escambia
1270 Etowah
1280 Fayette
1290 Franklin
1300 Geneva
1310 Greene
1320 Hale
1330 Henry
1340 Houston
1350 Jackson
1360 Jefferson
1370 Lamar
1380 Lauderdale
1390 Lawrence
1400 Lee
1410 Limestone
1420 Lowndes
1430 Macon
1440 Madison
1450 Marengo
1460 Marion
1470 Marshall
1480 Mobile
1490 Monroe
1500 Montgomery
1510 Morgan

State
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama

Code City
1520 Perry
1530 Pickens
1540 Pike
1550 Randolph
1560 Russell
1570 St. Clair
1580 Shelby
1590 Sumter
1600 Talladega
1610 Tallapoosa
1620 Tuscaloosa
1630 Walker
1640 Washington
1650 Wilcox
1660 Winston
1999 Unknown
2010 Aleutian Islands
2020 Anchorage
2030 Angoon
2040 Barrow-North Slope
2050 Bethel
2060 Bristol Bay Borough
2070 Bristol Bay
2080 Cordova-McCarthy
2090 Fairbanks North Star
2100 Haines
2110 Juneau
2120 Kenai-Cook Inlet
2130 Ketchikan Gateway
2140 Kobuk
2150 Kodiak Island
2160 Kuskokwim
2170 Matanuska-Susitna
2180 Nome
2190 Outer Ketchikan
2200 Prince Of Wales
2210 Seward
2220 Sitka
2230 Skagway-Yakutat
2240 Southeast Fairbanks
2250 Upper Yukon
2260 Valdez-ChitinaWhittier
2270 Wade Hampton
2280 Wrangell-Petersburg
2290 Yukon-Koyukuk
2999 Unknown
3000 Apache
3010 Cochise
3020 Coconino
3030 Gila
3040 Graham

State
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Alaska
Arizona
Arizona
Arizona
Arizona
Arizona

537

A. State and County Codes

Code City
3050 Greenlee
3055 La Paz
3060 Maricopa
3070 Mohave
3080 Navajo
3090 Pima
3100 Pinal
3110 Santa Cruz
3120 Yavapai
3130 Yuma
3999 Unknown
4000 Arkansas
4010 Ashley
4020 Baxter
4030 Benton
4040 Boone
4050 Bradley
4060 Calhoun
4070 Carroll
4080 Chicot
4090 Clark
4100 Clay
4110 Cleburne
4120 Cleveland
4130 Columbia
4140 Conway
4150 Craighead
4160 Crawford
4170 Crittenden
4180 Cross
4190 Dallas
4200 Desha
4210 Drew
4220 Faulkner
4230 Franklin
4240 Fulton
4250 Garland
4260 Grant
4270 Greene
4280 Hempstead
4290 Hot Spring
4300 Howard
4310 Independence
4320 Izard
4330 Jackson
4340 Jefferson
4350 Johnson
4360 Lafayette
4370 Lawrence
4380 Lee
4390 Lincoln
4400 Little River
4410 Logan
4420 Lonoke
4430 Madison

538

State
Arizona
Arizona
Arizona
Arizona
Arizona
Arizona
Arizona
Arizona
Arizona
Arizona
Arizona
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas

Code City
4440 Marion
4450 Miller
4460 Mississippi
4470 Monroe
4480 Montgomery
4490 Nevada
4500 Newton
4510 Ouachita
4520 Perry
4530 Phillips
4540 Pike
4550 Poinsett
4560 Polk
4570 Pope
4580 Prairie
4590 Pulaski
4600 Randolph
4610 St. Francis
4620 Saline
4630 Scott
4640 Searcy
4650 Sebastian
4660 Sevier
4670 Sharp
4680 Stone
4690 Union
4700 Van Buren
4710 Washington
4720 White
4730 Woodruff
4740 Yell
4999 Unknown
5000 Alameda
5010 Alpine
5020 Amador
5030 Butte
5040 Calaveras
5050 Colusa
5060 Contra Costa
5070 Del Norte
5080 Eldorado
5090 Fresno
5100 Glenn
5110 Humboldt
5120 Imperial
5130 Inyo
5140 Kern
5150 Kings
5160 Lake
5170 Lassen
5200 Los Angeles
5300 Madera
5310 Marin
5320 Mariposa
5330 Mendocino

State
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California

A. State and County Codes

Code City
5340 Merced
5350 Modoc
5360 Mono
5370 Monterey
5380 Napa
5390 Nevada
5400 Orange
5410 Placer
5420 Plumas
5430 Riverside
5440 Sacramento
5450 San Benito
5460 San Bernardino
5470 San Diego
5480 San Francisco
5490 San Joaquin
5500 San Luis Obispo
5510 San Mateo
5520 Santa Barbara
5530 Santa Clara
5540 Santa Cruz
5550 Shasta
5560 Sierra
5570 Siskiyou
5580 Solano
5590 Sonoma
5600 Stanislaus
5610 Sutter
5620 Tehama
5630 Trinity
5640 Tulare
5650 Tuolumne
5660 Ventura
5670 Yolo
5680 Yuba
5999 Unknown
6000 Adams
6010 Alamosa
6020 Arapahoe
6030 Archuleta
6040 Baca
6050 Bent
6060 Boulder
6070 Chaffee
6080 Cheyenne
6090 Clear Creek
6100 Conejos
6110 Costilla
6120 Crowley
6130 Custer
6140 Delta
6150 Denver
6160 Dolores
6170 Douglas
6180 Eagle

State
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
California
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado

Code City
6190 Elbert
6200 El Paso
6210 Fremont
6220 Garfield
6230 Gilpin
6240 Grand
6250 Gunnison
6260 Hinsdale
6270 Huerfano
6280 Jackson
6290 Jefferson
6300 Kiowa
6310 Kit Carson
6320 Lake
6330 La Plata
6340 Larimer
6350 Las Animas
6360 Lincoln
6370 Logan
6380 Mesa
6390 Mineral
6400 Moffat
6410 Montezuma
6420 Montrose
6430 Morgan
6440 Otero
6450 Ouray
6460 Park
6470 Phillips
6480 Pitkin
6490 Prowers
6500 Pueblo
6510 Rio Blanco
6520 Rio Grande
6530 Routt
6540 Saguache
6550 San Juan
6560 San Miguel
6570 Sedgwick
6580 Summit
6590 Teller
6600 Washington
6610 Weld
6620 Yuma
6999 Unknown
7000 Fairfield
7010 Hartford
7020 Litchfield
7030 Middlesex
7040 New Haven
7050 New London
7060 Tolland
7070 Windham
7999 Unknown
8000 Kent

State
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Delaware

539

A. State and County Codes

Code City
8010 New Castle
8020 Sussex
8999 Unknown
9000 District Of Columbia
9999 Unknown
10000 Alachua
10010 Baker
10020 Bay
10030 Bradford
10040 Brevard
10050 Broward
10060 Calhoun
10070 Charlotte
10080 Citrus
10090 Clay
10100 Collier
10110 Columbia
10120 Dade
10130 De Soto
10140 Dixie
10150 Duval
10160 Escambia
10170 Flagler
10180 Franklin
10190 Gadsden
10200 Gilchrist
10210 Glades
10220 Gulf
10230 Hamilton
10240 Hardee
10250 Hendry
10260 Hernando
10270 Highlands
10280 Hillsborough
10290 Holmes
10300 Indian River
10310 Jackson
10320 Jefferson
10330 Lafayette
10340 Lake
10350 Lee
10360 Leon
10370 Levy
10380 Liberty
10390 Madison
10400 Manatee
10410 Marion
10420 Martin
10430 Monroe
10440 Nassau
10450 Okaloosa
10460 Okeechobee
10470 Orange

540

State
Delaware
Delaware
Delaware
District of
Columbia
District of
Columbia
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida

Code City
10480 Osceola
10490 Palm Beach
10500 Pasco
10510 Pinellas
10520 Polk
10530 Putnam
10540 St. Johns
10550 St. Lucie
10560 Santa Rosa
10570 Sarasota
10580 Seminole
10590 Sumter
10600 Suwannee
10610 Taylor
10620 Union
10630 Volusia
10640 Wakulla
10650 Walton
10660 Washington
10999 Unknown
11000 Appling
11010 Atkinson
11011 Bacon
11020 Baker
11030 Baldwin
11040 Banks
11050 Barrow
11060 Bartow
11070 Ben Hill
11080 Berrien
11090 Bibb
11100 Bleckley
11110 Brantley
11120 Brooks
11130 Bryan
11140 Bulloch
11150 Burke
11160 Butts
11161 Calhoun
11170 Camden
11180 Candler
11190 Carroll
11200 Catoosa
11210 Charlton
11220 Chatham
11230 Chattahoochee
11240 Chattooga
11250 Cherokee
11260 Clarke
11270 Clay
11280 Clayton
11281 Clinch
11290 Cobb
11291 Coffee
11300 Colquitt

State
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia

A. State and County Codes

Code City
11310 Columbia
11311 Cook
11320 Coweta
11330 Crawford
11340 Crisp
11341 Dade
11350 Dawson
11360 Decatur
11370 De Kalb
11380 Dodge
11381 Dooly
11390 Dougherty
11400 Douglas
11410 Early
11420 Echols
11421 Effingham
11430 Elbert
11440 Emanuel
11441 Evans
11450 Fannin
11451 Fayette
11460 Floyd
11461 Forsyth
11462 Franklin
11470 Fulton
11471 Gilmer
11480 Glascock
11490 Glynn
11500 Gordon
11510 Grady
11520 Greene
11530 Gwinnett
11540 Habersham
11550 Hall
11560 Hancock
11570 Haralson
11580 Harris
11581 Hart
11590 Heard
11591 Henry
11600 Houston
11601 Irwin
11610 Jackson
11611 Jasper
11612 Jeff Davis
11620 Jefferson
11630 Jenkins
11640 Johnson
11650 Jones
11651 Lamar
11652 Lanier
11660 Laurens
11670 Lee
11680 Liberty
11690 Lincoln

State
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia

Code City
11691 Long
11700 Lowndes
11701 Lumpkin
11702 McDuffie
11703 McIntosh
11710 Macon
11720 Madison
11730 Marion
11740 Meriwether
11741 Miller
11750 Mitchell
11760 Monroe
11770 Montgomery
11771 Morgan
11772 Murray
11780 Muscogee
11790 Newton
11800 Oconee
11801 Oglethorpe
11810 Paulding
11811 Peach
11812 Pickens
11820 Pierce
11821 Pike
11830 Polk
11831 Pulaski
11832 Putnam
11833 Quitman
11834 Rabun
11835 Randolph
11840 Richmond
11841 Rockdale
11842 Schley
11850 Screven
11851 Seminole
11860 Spalding
11861 Stephens
11862 Stewart
11870 Sumter
11880 Talbot
11881 Taliaferro
11882 Tattnall
11883 Taylor
11884 Telfair
11885 Terrell
11890 Thomas
11900 Tift
11901 Toombs
11902 Towns
11903 Treutlen
11910 Troup
11911 Turner
11912 Twiggs
11913 Union
11920 Upson

State
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia

541

A. State and County Codes

Code City
11921 Walker
11930 Walton
11940 Ware
11941 Warren
11950 Washington
11960 Wayne
11961 Webster
11962 Wheeler
11963 White
11970 Whitfield
11971 Wilcox
11972 Wilkes
11973 Wilkinson
11980 Worth
11999 Unknown
12010 Hawaii
12020 Honolulu
12030 Kalawao
12040 Kauai
12050 Maui
12999 Unknown
13000 Ada
13010 Adams
13020 Bannock
13030 Bear Lake
13040 Benewah
13050 Bingham
13060 Blaine
13070 Boise
13080 Bonner
13090 Bonneville
13100 Boundary
13110 Butte
13120 Camas
13130 Canyon
13140 Caribou
13150 Cassia
13160 Clark
13170 Clearwater
13180 Custer
13190 Elmore
13200 Franklin
13210 Fremont
13220 Gem
13230 Gooding
13240 Idaho
13250 Jefferson
13260 Jerome
13270 Kootenai
13280 Latah
13290 Lemhi
13300 Lewis
13310 Lincoln
13320 Madison
13330 Minidoka

542

State
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Hawaii
Hawaii
Hawaii
Hawaii
Hawaii
Hawaii
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho

Code City
13340 Nez Perce
13350 Oneida
13360 Owyhee
13370 Payette
13380 Power
13390 Shoshone
13400 Teton
13410 Twin Falls
13420 Valley
13430 Washington
13999 Unknown
14000 Adams
14010 Alexander
14020 Bond
14030 Boone
14040 Brown
14050 Bureau
14060 Calhoun
14070 Carroll
14080 Cass
14090 Champaign
14100 Christian
14110 Clark
14120 Clay
14130 Clinton
14140 Coles
14141 Cook
14150 Crawford
14160 Cumberland
14170 De Kalb
14180 De Witt
14190 Douglas
14250 Du Page
14310 Edgar
14320 Edwards
14330 Effingham
14340 Fayette
14350 Ford
14360 Franklin
14370 Fulton
14380 Gallatin
14390 Greene
14400 Grundy
14410 Hamilton
14420 Hancock
14421 Hardin
14440 Henderson
14450 Henry
14460 Iroquois
14470 Jackson
14480 Jasper
14490 Jefferson
14500 Jersey
14510 Jo Daviess
14520 Johnson

State
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois

A. State and County Codes

Code City
14530 Kane
14540 Kankakee
14550 Kendall
14560 Knox
14570 Lake
14580 La Salle
14590 Lawrence
14600 Lee
14610 Livingston
14620 Logan
14630 McDonough
14640 McHenry
14650 McLean
14660 Macon
14670 Macoupin
14680 Madison
14690 Marion
14700 Marshall
14710 Mason
14720 Massac
14730 Menard
14740 Mercer
14750 Monroe
14760 Montgomery
14770 Morgan
14780 Moultrie
14790 Ogle
14800 Peoria
14810 Perry
14820 Piatt
14830 Pike
14831 Pope
14850 Pulaski
14860 Putnam
14870 Randolph
14880 Richland
14890 Rock Island
14900 St. Clair
14910 Saline
14920 Sangamon
14921 Schuyler
14940 Scott
14950 Shelby
14960 Stark
14970 Stephenson
14980 Tazewell
14981 Union
14982 Vermilion
14983 Wabash
14984 Warren
14985 Washington
14986 Wayne
14987 White
14988 Whiteside
14989 Will

State
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois

Code City
14990 Williamson
14991 Winnebago
14992 Woodford
14999 Unknown
15000 Adams
15010 Allen
15020 Bartholomew
15030 Benton
15040 Blackford
15050 Boone
15060 Brown
15070 Carroll
15080 Cass
15090 Clark
15100 Clay
15110 Clinton
15120 Crawford
15130 Daviess
15140 Dearborn
15150 Decatur
15160 De Kalb
15170 Delaware
15180 Dubois
15190 Elkhart
15200 Fayette
15210 Floyd
15220 Fountain
15230 Franklin
15240 Fulton
15250 Gibson
15260 Grant
15270 Greene
15280 Hamilton
15290 Hancock
15300 Harrison
15310 Hendricks
15320 Henry
15330 Howard
15340 Huntington
15350 Jackson
15360 Jasper
15370 Jay
15380 Jefferson
15390 Jennings
15400 Johnson
15410 Knox
15420 Kosciusko
15430 Lagrange
15440 Lake
15450 La Porte
15460 Lawrence
15470 Madison
15480 Marion
15490 Marshall
15500 Martin

State
Illinois
Illinois
Illinois
Illinois
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana

543

A. State and County Codes

Code City
15510 Miami
15520 Monroe
15530 Montgomery
15540 Morgan
15550 Newton
15560 Noble
15570 Ohio
15580 Orange
15590 Owen
15600 Parke
15610 Perry
15620 Pike
15630 Porter
15640 Posey
15650 Pulaski
15660 Putnam
15670 Randolph
15680 Ripley
15690 Rush
15700 St. Joseph
15710 Scott
15720 Shelby
15730 Spencer
15740 Starke
15750 Steuben
15760 Sullivan
15770 Switzerland
15780 Tippecanoe
15790 Tipton
15800 Union
15810 Vanderburgh
15820 Vermillion
15830 Vigo
15840 Wabash
15850 Warren
15860 Warrick
15870 Washington
15880 Wayne
15890 Wells
15900 White
15910 Whitley
15999 Unknown
16000 Adair
16010 Adams
16020 Allamakee
16030 Appanoose
16040 Audubon
16050 Benton
16060 Black Hawk
16070 Boone
16080 Bremer
16090 Buchanan
16100 Buena Vista
16110 Butler
16120 Calhoun

544

State
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa

Code City
16130 Carroll
16140 Cass
16150 Cedar
16160 Cerro Gordo
16170 Cherokee
16180 Chickasaw
16190 Clarke
16200 Clay
16210 Clayton
16220 Clinton
16230 Crawford
16240 Dallas
16250 Davis
16260 Decatur
16270 Delaware
16280 Des Moines
16290 Dickinson
16300 Dubuque
16310 Emmet
16320 Fayette
16330 Floyd
16340 Franklin
16350 Fremont
16360 Greene
16370 Grundy
16380 Guthrie
16390 Hamilton
16400 Hancock
16410 Hardin
16420 Harrison
16430 Henry
16440 Howard
16450 Humboldt
16460 Ida
16470 Iowa
16480 Jackson
16490 Jasper
16500 Jefferson
16510 Johnson
16520 Jones
16530 Keokuk
16540 Kossuth
16550 Lee
16560 Linn
16570 Louisa
16580 Lucas
16590 Lyon
16600 Madison
16610 Mahaska
16620 Marion
16630 Marshall
16640 Mills
16650 Mitchell
16660 Monona
16670 Monroe

State
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa

A. State and County Codes

Code City
16680 Montgomery
16690 Muscatine
16700 O’Brien
16710 Osceola
16720 Page
16730 Palo Alto
16740 Plymouth
16750 Pocahontas
16760 Polk
16770 Pottawattamie
16780 Poweshiek
16790 Ringgold
16800 Sac
16810 Scott
16820 Shelby
16830 Sioux
16840 Story
16850 Tama
16860 Taylor
16870 Union
16880 Van Buren
16890 Wapello
16900 Warren
16910 Washington
16920 Wayne
16930 Webster
16940 Winnebago
16950 Winneshiek
16960 Woodbury
16970 Worth
16980 Wright
16999 Unknown
17000 Allen
17010 Anderson
17020 Atchison
17030 Barber
17040 Barton
17050 Bourbon
17060 Brown
17070 Butler
17080 Chase
17090 Chautauqua
17100 Cherokee
17110 Cheyenne
17120 Clark
17130 Clay
17140 Cloud
17150 Coffey
17160 Comanche
17170 Cowley
17180 Crawford
17190 Decatur
17200 Dickinson
17210 Doniphan
17220 Douglas

State
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas

Code City
17230 Edwards
17240 Elk
17250 Ellis
17260 Ellsworth
17270 Finney
17280 Ford
17290 Franklin
17300 Geary
17310 Gove
17320 Graham
17330 Grant
17340 Gray
17350 Greeley
17360 Greenwood
17370 Hamilton
17380 Harper
17390 Harvey
17391 Haskell
17410 Hodgeman
17420 Jackson
17430 Jefferson
17440 Jewell
17450 Johnson
17451 Kearny
17470 Kingman
17480 Kiowa
17490 Labette
17500 Lane
17510 Leavenworth
17520 Lincoln
17530 Linn
17540 Logan
17550 Lyon
17560 Mc Pherson
17570 Marion
17580 Marshall
17590 Meade
17600 Miami
17610 Mitchell
17620 Montgomery
17630 Morris
17640 Morton
17650 Nemaha
17660 Neosho
17670 Ness
17680 Norton
17690 Osage
17700 Osborne
17710 Ottawa
17720 Pawnee
17730 Phillips
17740 Pottawatomie
17750 Pratt
17760 Rawlins
17770 Reno

State
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas

545

A. State and County Codes

Code City
17780 Republic
17790 Rice
17800 Riley
17810 Rooks
17820 Rush
17830 Russell
17840 Saline
17841 Scott
17860 Sedgwick
17870 Seward
17880 Shawnee
17890 Sheridan
17900 Sherman
17910 Smith
17920 Stafford
17921 Stanton
17940 Stevens
17950 Sumner
17960 Thomas
17970 Trego
17980 Wabaunsee
17981 Wallace
17982 Washington
17983 Wichita
17984 Wilson
17985 Woodson
17986 Wyandotte
17999 Unknown
18000 Adair
18010 Allen
18020 Anderson
18030 Ballard
18040 Barren
18050 Bath
18060 Bell
18070 Boone
18080 Bourbon
18090 Boyd
18100 Boyle
18110 Bracken
18120 Breathitt
18130 Breckinridge
18140 Bullitt
18150 Butler
18160 Caldwell
18170 Calloway
18180 Campbell
18190 Carlisle
18191 Carroll
18210 Carter
18220 Casey
18230 Christian
18240 Clark
18250 Clay
18260 Clinton

546

State
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky

Code City
18270 Crittenden
18271 Cumberland
18290 Daviess
18291 Edmonson
18310 Elliott
18320 Estill
18330 Fayette
18340 Fleming
18350 Floyd
18360 Franklin
18361 Fulton
18362 Gallatin
18390 Garrard
18400 Grant
18410 Graves
18420 Grayson
18421 Green
18440 Greenup
18450 Hancock
18460 Hardin
18470 Harlan
18480 Harrison
18490 Hart
18500 Henderson
18510 Henry
18511 Hickman
18530 Hopkins
18540 Jackson
18550 Jefferson
18560 Jessamine
18570 Johnson
18580 Kenton
18590 Knott
18600 Knox
18610 Larue
18620 Laurel
18630 Lawrence
18640 Lee
18650 Leslie
18660 Letcher
18670 Lewis
18680 Lincoln
18690 Livingston
18700 Logan
18710 Lyon
18720 McCracken
18730 McCreary
18740 McLean
18750 Madison
18760 Magoffin
18770 Marion
18780 Marshall
18790 Martin
18800 Mason
18801 Meade

State
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky

A. State and County Codes

Code City
18802 Menifee
18830 Mercer
18831 Metcalfe
18850 Monroe
18860 Montgomery
18861 Morgan
18880 Muhlenberg
18890 Nelson
18900 Nicholas
18910 Ohio
18920 Oldham
18930 Owen
18931 Owsley
18932 Pendleton
18960 Perry
18970 Pike
18971 Powell
18972 Pulaski
18973 Robertson
18974 Rockcastle
18975 Rowan
18976 Russell
18977 Scott
18978 Shelby
18979 Simpson
18980 Spencer
18981 Taylor
18982 Todd
18983 Trigg
18984 Trimble
18985 Union
18986 Warren
18987 Washington
18988 Wayne
18989 Webster
18990 Whitley
18991 Wolfe
18992 Woodford
18999 Unknown
19000 Acadia
19010 Allen
19020 Ascension
19030 Assumption
19040 Avoyelles
19050 Beauregard
19060 Bienville
19070 Bossier
19080 Caddo
19090 Calcasieu
19100 Caldwell
19110 Cameron
19120 Catahoula
19130 Claiborne
19140 Concordia
19150 De Soto

State
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana

Code City
19160 East Baton Rouge
19170 East Carroll
19180 East Feliciana
19190 Evangeline
19200 Franklin
19210 Grant
19220 Iberia
19230 Iberville
19240 Jackson
19250 Jefferson
19260 Jefferson Davis
19270 Lafayette
19280 Lafourche
19290 La Salle
19300 Lincoln
19310 Livingston
19320 Madison
19330 Morehouse
19340 Natchitoches
19350 Orleans
19360 Ouachita
19370 Plaquemines
19380 Pointe Coupee
19390 Rapides
19400 Red River
19410 Richland
19420 Sabine
19430 St. Bernard
19440 St. Charles
19450 St. Helena
19460 St. James
19470 St. John The Baptist
19480 St. Landry
19490 St. Martin
19500 St. Mary
19510 St. Tammany
19520 Tangipahoa
19530 Tensas
19540 Terrebonne
19550 Union
19560 Vermilion
19570 Vernon
19580 Washington
19590 Webster
19600 West Baton Rouge
19610 West Carroll
19620 West Feliciana
19630 Winn
19999 Unknown
20000 Androscoggin
20010 Aroostook
20020 Cumberland
20030 Franklin
20040 Hancock
20050 Kennebec

State
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Maine
Maine
Maine
Maine
Maine
Maine

547

A. State and County Codes

Code City
20060 Knox
20070 Lincoln
20080 Oxford
20090 Penobscot
20100 Piscataquis
20110 Sagadahoc
20120 Somerset
20130 Waldo
20140 Washington
20150 York
20999 Unknown
21000 Allegany
21010 Anne Arundel
21020 Baltimore
21030 Baltimore City
21040 Calvert
21050 Caroline
21060 Carroll
21070 Cecil
21080 Charles
21090 Dorchester
21100 Frederick
21110 Garrett
21120 Harford
21130 Howard
21140 Kent
21150 Montgomery
21160 Prince George’s
21170 Queen Anne’s
21180 St. Mary’s
21190 Somerset
21200 Talbot
21210 Washington
21220 Wicomico
21230 Worcester
21999 Unknown
22000 Barnstable
22010 Berkshire
22020 Bristol
22030 Dukes
22040 Essex
22060 Franklin
22070 Hampden
22080 Hampshire
22090 Middlesex
22120 Nantucket
22130 Norfolk
22150 Plymouth
22160 Suffolk
22170 Worcester
22999 Unknown
23000 Alcona
23010 Alger
23020 Allegan
23030 Alpena

548

State
Maine
Maine
Maine
Maine
Maine
Maine
Maine
Maine
Maine
Maine
Maine
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Maryland
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Michigan
Michigan
Michigan
Michigan

Code City
23040 Antrim
23050 Arenac
23060 Baraga
23070 Barry
23080 Bay
23090 Benzie
23100 Berrien
23110 Branch
23120 Calhoun
23130 Cass
23140 Charlevoix
23150 Cheboygan
23160 Chippewa
23170 Clare
23180 Clinton
23190 Crawford
23200 Delta
23210 Oickinson
23220 Eaton
23230 Emmet
23240 Genesee
23250 Gladwin
23260 Gogebic
23270 Grand Traverse
23280 Gratiot
23290 Hillsdale
23300 Houghton
23310 Huron
23320 Ingham
23330 Ionia
23340 Iosco
23350 Iron
23360 Isabella
23370 Jackson
23380 Kalamazoo
23390 Kalkaska
23400 Kent
23410 Keweenaw
23420 Lake
23430 Lapeer
23440 Leelanau
23450 Lenawee
23460 Livingston
23470 Luce
23480 Mackinac
23490 Macomb
23500 Manistee
23510 Marquette
23520 Mason
23530 Mecosta
23540 Menominee
23550 Midland
23560 Missaukee
23570 Monroe
23580 Montcalm

State
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan

A. State and County Codes

Code City
23590 Montmorency
23600 Muskegon
23610 Newaygo
23620 Oakland
23630 Oceana
23640 Ogemaw
23650 Ontonagon
23660 Osceola
23670 Oscoda
23680 Otsego
23690 Ottawa
23700 Presque Isle
23710 Roscommon
23720 Saginaw
23730 St. Clair
23740 St. Joseph
23750 Sanilac
23760 Schoolcraft
23770 Shiawassee
23780 Tuscola
23790 Van Buren
23800 Washtenaw
23810 Wayne
23830 Wexford
23999 Unknown
24000 Aitkin
24010 Anoka
24020 Becker
24030 Beltrami
24040 Benton
24050 Big Stone
24060 Blue Earth
24070 Brown
24080 Carlton
24090 Carver
24100 Cass
24110 Chippewa
24120 Chisago
24130 Clay
24140 Clearwater
24150 Cook
24160 Cottonwood
24170 Crow Wing
24180 Dakota
24190 Dodge
24200 Douglas
24210 Faribault
24220 Fillmore
24230 Freeborn
24240 Goodhue
24250 Grant
24260 Hennepin
24270 Houston
24280 Hubbard
24290 Isanti

State
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota

Code City
24300 Itasca
24310 Jackson
24320 Kanabec
24330 Kandiyohi
24340 Kittson
24350 Koochiching
24360 Lac Qui Parle
24370 Lake
24380 Lake Of The Woods
24390 Le Sueur
24400 Lincoln
24410 Lyon
24420 McLeod
24430 Mahnomen
24440 Marshall
24450 Martin
24460 Meeker
24470 Mille Lacs
24480 Morrison
24490 Mower
24500 Murray
24510 Nicollet
24520 Nobles
24530 Norman
24540 Olmsted
24550 Otter Tail
24560 Pennington
24570 Pine
24580 Pipestone
24590 Polk
24600 Pope
24610 Ramsey
24620 Red Lake
24630 Redwood
24640 Renville
24650 Rice
24660 Rock
24670 Roseau
24680 St. Louis
24690 Scott
24700 Sherburne
24710 Sibley
24720 Stearns
24730 Steele
24740 Stevens
24750 Swift
24760 Todd
24770 Traverse
24780 Wabasha
24790 Wadena
24800 Waseca
24810 Washington
24820 Watonwan
24830 Wilkin
24840 Winona

State
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota

549

A. State and County Codes

Code City
24850 Wright
24860 Yellow Medicine
24999 Unknown
25000 Adams
25010 Alcorn
25020 Amite
25030 Attala
25040 Benton
25050 Bolivar
25060 Calhoun
25070 Carroll
25080 Chickasaw
25090 Choctaw
25100 Claiborne
25110 Clarke
25120 Clay
25130 Coahoma
25140 Copiah
25150 Covington
25160 De Soto
25170 Forrest
25180 Franklin
25190 George
25200 Greene
25210 Grenada
25220 Hancock
25230 Harrison
25240 Hinds
25250 Holmes
25260 Humphreys
25270 Issaquena
25280 Itawamba
25290 Jackson
25300 Jasper
25310 Jefferson
25320 Jefferson Davis
25330 Jones
25340 Kemper
25350 Lafayette
25360 Lamar
25370 Lauderdale
25380 Lawrence
25390 Leake
25400 Lee
25410 Leflore
25420 Lincoln
25430 Lowndes
25440 Madison
25450 Marion
25460 Marshall
25470 Monroe
25480 Montgomery
25490 Neshoba
25500 Newton
25510 Noxubee

550

State
Minnesota
Minnesota
Minnesota
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi

Code City
25520 Oktibbeha
25530 Panola
25540 Pearl River
25550 Perry
25560 Pike
25570 Pontotoc
25580 Prentiss
25590 Quitman
25600 Rankin
25610 Scott
25620 Sharkey
25630 Simpson
25640 Smith
25650 Stone
25660 Sunflower
25670 Tallahatchie
25680 Tate
25690 Tippah
25700 Tishomingo
25710 Tunica
25720 Union
25730 Walthall
25740 Warren
25750 Washington
25760 Wayne
25770 Webster
25780 Wilkinson
25790 Winston
25800 Yalobusha
25810 Yazoo
25999 Unknown
26000 Adair
26010 Andrew
26020 Atchison
26030 Audrain
26040 Barry
26050 Barton
26060 Bates
26070 Benton
26080 Bollinger
26090 Boone
26100 Buchanan
26110 Butler
26120 Caldwell
26130 Callaway
26140 Camden
26150 Cape Girardeau
26160 Carroll
26170 Carter
26180 Cass
26190 Cedar
26200 Chariton
26210 Christian
26220 Clark
26230 Clay

State
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri

A. State and County Codes

Code City
26240 Clinton
26250 Cole
26260 Cooper
26270 Crawford
26280 Dade
26290 Dallas
26300 Daviess
26310 De Kalb
26320 Dent
26330 Douglas
26340 Dunklin
26350 Franklin
26360 Gasconade
26370 Gentry
26380 Greene
26390 Grundy
26400 Harrison
26410 Henry
26411 Hickory
26412 Holt
26440 Howard
26450 Howell
26460 Iron
26470 Jackson
26480 Jasper
26490 Jefferson
26500 Johnson
26510 Knox
26520 Laclede
26530 Lafayette
26540 Lawrence
26541 Lewis
26560 Lincoln
26570 Linn
26580 Livingston
26590 McDonald
26600 Macon
26601 Madison
26620 Maries
26630 Marion
26631 Mercer
26650 Miller
26660 Mississippi
26670 Moniteau
26680 Monroe
26690 Montgomery
26700 Morgan
26710 New Madrid
26720 Newton
26730 Nodaway
26740 Oregon
26750 Osage
26751 Ozark
26770 Pemiscot
26780 Perry

State
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri

Code City
26790 Pettis
26800 Phelps
26810 Pike
26820 Platte
26821 Polk
26840 Pulaski
26850 Putnam
26860 Ralls
26870 Randolph
26880 Ray
26881 Reynolds
26900 Ripley
26910 St. Charles
26911 St. Clair
26930 St. Francois
26940 St. Louis
26950 St. Louis City
26960 Ste. Genevieve
26970 Saline
26980 Schuyler
26981 Scotland
26982 Scott
26983 Shannon
26984 Shelby
26985 Stoddard
26986 Stone
26987 Sullivan
26988 Taney
26989 Texas
26990 Vernon
26991 Warren
26992 Washington
26993 Wayne
26994 Webster
26995 Worth
26996 Wright
26999 Unknown
27000 Beaverhead
27010 Big Horn
27020 Blaine
27030 Broadwater
27040 Carbon
27050 Carter
27060 Cascade
27070 Chouteau
27080 Custer
27090 Daniels
27100 Dawson
27110 Deer Lodge
27120 Fallon
27130 Fergus
27140 Flathead
27150 Gallatin
27160 Garfield
27170 Glacier

State
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana

551

A. State and County Codes

Code City
27180 Golden Valley
27190 Granite
27200 Hill
27210 Jefferson
27220 Judith Basin
27230 Lake
27240 Lewis And Clark
27250 Liberty
27260 Lincoln
27270 McCone
27280 Madison
27290 Meagher
27300 Mineral
27310 Missoula
27320 Musselshell
27330 Park
27340 Petroleum
27350 Phillips
27360 Pondera
27370 Powder River
27380 Powell
27390 Prairie
27400 Ravalli
27410 Richland
27420 Roosevelt
27430 Rosebud
27440 Sanders
27450 Sheridan
27460 Silver Bow
27470 Stillwater
27480 Sweet Grass
27490 Teton
27500 Toole
27510 Treasure
27520 Valley
27530 Wheatland
27540 Wibaux
27550 Yellowstone
27999 Unknown
28000 Adams
28010 Antelope
28020 Arthur
28030 Banner
28040 Blaine
28050 Boone
28060 Box Butte
28070 Boyd
28080 Brown
28090 Buffalo
28100 Burt
28110 Butler
28120 Cass
28130 Cedar
28140 Chase
28150 Cherry

552

State
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Montana
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska

Code City
28160 Cheyenne
28170 Clay
28180 Colfax
28190 Cuming
28200 Custer
28210 Dakota
28220 Dawes
28230 Dawson
28240 Deuel
28250 Dixon
28260 Dodge
28270 Douglas
28280 Dundy
28290 Fillmore
28300 Franklin
28310 Frontier
28320 Furnas
28330 Gage
28340 Garden
28350 Garfield
28360 Gosper
28370 Grant
28380 Greeley
28390 Hall
28400 Hamilton
28410 Harlan
28420 Hayes
28430 Hitchock
28440 Holt
28450 Hooker
28460 Howard
28470 Jefferson
28480 Johnson
28490 Kearney
28500 Keith
28510 Keya Paha
28520 Kimball
28530 Knox
28540 Lancaster
28550 Lincoln
28560 Logan
28570 Loup
28580 McPherson
28590 Madison
28600 Merrick
28610 Morrill
28620 Nance
28630 Nemaha
28640 Nuckolls
28650 Otoe
28660 Pawnee
28670 Perkins
28680 Phelps
28690 Pierce
28700 Platte

State
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska

A. State and County Codes

Code City
28710 Polk
28720 Red Willow
28730 Richardson
28740 Rock
28750 Saline
28760 Sarpy
28770 Saunders
28780 Scotts Bluff
28790 Seward
28800 Sheridan
28810 Sherman
28820 Sioux
28830 Stanton
28840 Thayer
28850 Thomas
28860 Thurston
28870 Valley
28880 Washington
28890 Wayne
28900 Webster
28910 Wheeler
28920 York
28999 Unknown
29000 Churchill
29010 Clark
29020 Douglas
29030 Elko
29040 Esmeralda
29050 Eureka
29060 Humboldt
29070 Lander
29080 Lincoln
29090 Lyon
29100 Mineral
29110 Nye
29120 Carson City
29130 Pershing
29140 Storey
29150 Washoe
29160 White Pine
29999 Unknown
30000 Belknap
30010 Carroll
30020 Cheshire
30030 Coos
30040 Grafton
30050 Hillsboro
30060 Merrimack

State
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
Nevada
New
Hampshire
New
Hampshire
New
Hampshire
New
Hampshire
New
Hampshire
New
Hampshire
New
Hampshire

Code City
30070 Rockingham
30080 Strafford
30090 Sullivan
30999 Unknown
31000 Atlantic
31100 Bergen
31150 Burlington
31160 Camden
31180 Cape May
31190 Cumberland
31200 Essex
31220 Gloucester
31230 Hudson
31250 Hunterdon
31260 Mercer
31270 Middlesex
31290 Monmouth
31300 Morris
31310 Ocean
31320 Passaic
31340 Salem
31350 Somerset
31360 Sussex
31370 Union
31390 Warren
31999 Unknown
32000 Bernalillo
32010 Catron
32020 Chaves
32025 Cibola
32030 Colfax
32040 Curry
32050 De Baca
32060 Dona Ana
32070 Eddy
32080 Grant
32090 Guadalupe
32100 Harding
32110 Hidalgo
32120 Lea
32130 Lincoln
32131 Los Alamos
32140 Luna
32150 McKinley
32160 Mora
32170 Otero
32180 Quay
32190 Rio Arriba
32200 Roosevelt
32210 Sandoval
32220 San Jaun

State
New
Hampshire
New
Hampshire
New
Hampshire
New
Hampshire
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico

553

A. State and County Codes

Code City
32230 San Miguel
32240 Santa Fe
32250 Sierra
32260 Socorro
32270 Taos
32280 Torrance
32290 Union
32300 Valencia
32999 Unknown
33000 Albany
33010 Allegany
33020 Bronx
33030 Broome
33040 Cattaraugus
33050 Cayuga
33060 Chautauqua
33070 Chemung
33080 Chenango
33090 Clinton
33200 Columbia
33210 Cortland
33220 Delaware
33230 Dutchess
33240 Erie
33260 Essex
33270 Franklin
33280 Fulton
33290 Genesee
33300 Greene
33310 Hamilton
33320 Herkimer
33330 Jefferson
33331 Kings
33340 Lewis
33350 Livingston
33360 Madison
33370 Monroe
33380 Montgomery
33400 Nassau
33420 New York
33500 Niagara
33510 Oneida
33520 Onondaga
33530 Ontario
33540 Orange
33550 Orleans
33560 Oswego
33570 Otsego
33580 Putnam
33590 Queens
33600 Rensselaer
33610 Richmond
33620 Rockland
33630 St. Lawrence
33640 Saratoga

554

State
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York

Code City
33650 Schnectady
33660 Schoharie
33670 Schuyler
33680 Seneca
33690 Steuben
33700 Suffolk
33710 Sullivan
33720 Tioga
33730 Tompkins
33740 Ulster
33750 Warren
33760 Washington
33770 Wayne
33800 Westchester
33900 Wyoming
33910 Yates
33999 Unknown
34000 Alamance
34010 Alexander
34020 Alleghany
34030 Anson
34040 Ashe
34050 Avery
34060 Beaufort
34070 Bertie
34080 Bladen
34090 Brunswick
34100 Buncombe
34110 Burke
34120 Cabarrus
34130 Caldwell
34140 Camden
34150 Carteret
34160 Caswell
34170 Catawba
34180 Chatham
34190 Cherokee
34200 Chowan
34210 Clay
34220 Cleveland
34230 Columbus
34240 Craven
34250 Cumberland
34251 Currituck
34270 Dare
34280 Davidson
34290 Davie
34300 Duplin
34310 Durham
34320 Edgecombe
34330 Forsyth
34340 Franklin
34350 Gaston
34360 Gates
34370 Graham

State
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina

A. State and County Codes

Code City
34380 Granville
34390 Greene
34400 Guilford
34410 Halifax
34420 Harnett
34430 Haywood
34440 Henderson
34450 Hertford
34460 Hoke
34470 Hyde
34480 Iredell
34490 Jackson
34500 Johnston
34510 Jones
34520 Lee
34530 Lenoir
34540 Lincoln
34550 McDowell
34560 Macon
34570 Madison
34580 Martin
34590 Mecklenburg
34600 Mitchell
34610 Montgomery
34620 Moore
34630 Nash
34640 New Hanover
34650 Northampton
34660 Onslow
34670 Orange
34680 Pamlico
34690 Pasquotank
34700 Pender
34710 Perquimans
34720 Person
34730 Pitt
34740 Polk
34750 Randolph
34760 Richmond
34770 Robeson
34780 Rockingham
34790 Rowan
34800 Rutherford
34810 Sampson
34820 Scotland
34830 Stanly
34840 Stokes
34850 Surry
34860 Swain
34870 Transylvania
34880 Tyrrell
34890 Union
34900 Vance
34910 Wake
34920 Warren

State
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina

Code City
34930 Washington
34940 Watauga
34950 Wayne
34960 Wilkes
34970 Wilson
34980 Yadkin
34981 Yancey
34999 Unknown
35000 Adams
35010 Barnes
35020 Benson
35030 Billings
35040 Bottineau
35050 Bowman
35060 Burke
35070 Burleigh
35080 Cass
35090 Cavalier
35100 Dickey
35110 Divide
35120 Dunn
35130 Eddy
35140 Emmons
35150 Foster
35160 Golden Valley
35170 Grand Forks
35180 Grant
35190 Griggs
35200 Hettinger
35210 Kidder
35220 La Moure
35230 Logan
35240 McHenry
35250 McIntosh
35260 McKenzie
35270 McLean
35280 Mercer
35290 Morton
35300 Mountrial
35310 Nelson
35320 Oliver
35330 Pembina
35340 Pierce
35350 Ramsey
35360 Ransom
35370 Renville
35380 Richland
35390 Rolette
35400 Sargent
35410 Sheridan
35420 Sioux
35430 Slope
35440 Stark
35450 Steele
35460 Stutsman

State
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota

555

A. State and County Codes

Code City
35470 Towner
35480 Traill
35490 Walsh
35500 Ward
35510 Wells
35520 Williams
35999 Unknown
36000 Adams
36010 Allen
36020 Ashland
36030 Ashtabula
36040 Athens
36050 Auglaize
36060 Belmont
36070 Brown
36080 Butler
36090 Carroll
36100 Champaign
36110 Clark
36120 Clermont
36130 Clinton
36140 Columbiana
36150 Coshocton
36160 Crawford
36170 Cuyahoga
36190 Darke
36200 Defiance
36210 Delaware
36220 Erie
36230 Fairfield
36240 Fayette
36250 Franklin
36260 Fulton
36270 Gallia
36280 Geauga
36290 Greene
36300 Guernsey
36310 Hamilton
36330 Hancock
36340 Hardin
36350 Harrison
36360 Henry
36370 Highland
36380 Hocking
36390 Holmes
36400 Huron
36410 Jackson
36420 Jefferson
36430 Knox
36440 Lake
36450 Lawrence
36460 Licking
36470 Logan
36480 Lorain
36490 Lucas

556

State
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
North Dakota
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio

Code City
36500 Madison
36510 Mahoning
36520 Marion
36530 Medina
36540 Meigs
36550 Mercer
36560 Miami
36570 Monroe
36580 Montgomery
36590 Morgan
36600 Morrow
36610 Muskingum
36620 Noble
36630 Ottawa
36640 Paulding
36650 Perry
36660 Pickaway
36670 Pike
36680 Portage
36690 Preble
36700 Putnam
36710 Richland
36720 Ross
36730 Sandusky
36740 Scioto
36750 Seneca
36760 Shelby
36770 Stark
36780 Summit
36790 Trumbull
36800 Tuscarawas
36810 Union
36820 Van Wert
36830 Vinton
36840 Warren
36850 Washington
36860 Wayne
36870 Williams
36880 Wood
36890 Wyandot
36999 Unknown
37000 Adair
37010 Alfalfa
37020 Atoka
37030 Beaver
37040 Beckham
37050 Blaine
37060 Bryan
37070 Caddo
37080 Canadian
37090 Carter
37100 Cherokee
37110 Choctaw
37120 Cimarron
37130 Cleveland

State
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma

A. State and County Codes

Code City
37140 Coal
37150 Comanche
37160 Cotton
37170 Craig
37180 Creek
37190 Custer
37200 Delaware
37210 Dewey
37220 Ellis
37230 Garfield
37240 Garvin
37250 Grady
37260 Grant
37270 Greer
37280 Harmon
37290 Harper
37300 Haskell
37310 Hughes
37320 Jackson
37330 Jefferson
37340 Johnston
37350 Kay
37360 Kingfisher
37370 Kiowa
37380 Latimer
37390 Le Flore
37400 Lincoln
37410 Logan
37420 Love
37430 McClain
37440 McCurtain
37450 McIntosh
37460 Major
37470 Marshall
37480 Mayes
37490 Murray
37500 Muskogee
37510 Noble
37520 Nowata
37530 Okfuskee
37540 Oklahoma
37550 Okmulgee
37560 Osage
37570 Ottawa
37580 Pawnee
37590 Payne
37600 Pittsburg
37610 Pontotoc
37620 Pottawatomie
37630 Pushmataha
37640 Roger Mills
37650 Rogers
37660 Seminole
37670 Sequoyah
37680 Stephens

State
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma

Code City
37690 Texas
37700 Tillman
37710 Tulsa
37720 Wagoner
37730 Washington
37740 Washita
37750 Woods
37760 Woodward
37999 Unknown
38000 Baker
38010 Benton
38020 Clackamas
38030 Clatsop
38040 Columbia
38050 Coos
38060 Crook
38070 Curry
38080 Deschutes
38090 Douglas
38100 Gilliam
38110 Grant
38120 Harney
38130 Hood River
38140 Jackson
38150 Jefferson
38160 Josephine
38170 Klamath
38180 Lake
38190 Lane
38200 Lincoln
38210 Linn
38220 Malheur
38230 Marion
38240 Morrow
38250 Multnomah
38260 Polk
38270 Sherman
38280 Tillamook
38290 Umatilla
38300 Union
38310 Wallowa
38320 Wasco
38330 Washington
38340 Wheeler
38350 Yamhill
38999 Unknown
39000 Adams
39010 Allegheny
39070 Armstrong
39080 Beaver
39100 Bedford
39110 Berks
39120 Blair
39130 Bradford
39140 Bucks

State
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Oregon
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania

557

A. State and County Codes

Code City
39150 Butler
39160 Cambria
39180 Cameron
39190 Carbon
39200 Centre
39210 Chester
39220 Clarion
39230 Clearfield
39240 Clinton
39250 Columbia
39260 Crawford
39270 Cumberland
39280 Dauphin
39290 Delaware
39310 Elk
39320 Erie
39330 Fayette
39340 Forest
39350 Franklin
39360 Fulton
39370 Greene
39380 Huntingdon
39390 Indiana
39400 Jefferson
39410 Juniata
39420 Lackawanna
39440 Lancaster
39450 Lawrence
39460 Lebanon
39470 Lehigh
39480 Luzerne
39510 Lycoming
39520 McKean
39530 Mercer
39540 Mifflin
39550 Monroe
39560 Montgomery
39580 Montour
39590 Northampton
39600 Northumberland
39610 Perry
39620 Philadelphia
39630 Pike
39640 Potter
39650 Schuylkill
39670 Snyder
39680 Somerset
39690 Sullivan
39700 Susquehanna
39710 Tioga
39720 Union
39730 Venango
39740 Warren
39750 Washington
39760 Wayne

558

State
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania

Code City
39770 Westmoreland
39790 Wyoming
39800 York
39999 Unknown
40010 Adjuntas
40020 Aguada
40030 Aguadilla
40040 Aguas Buenas
40050 Aibonito
40060 Anasco
40070 Arecibo
40080 Arroyo
40090 Barceloneta
40100 Barranquitas
40110 Bayamon
40120 Cabo Rojo
40130 Caguas
40140 Camuy
40145 Canovanas
40150 Carolina
40160 Catano
40170 Cayey
40180 Ceiba
40190 Ciales
40200 Cidra
40210 Coamo
40220 Comerio
40230 Corozal
40240 Culebra
40250 Dorado
40260 Fajardo
40265 Florida
40270 Guanica
40280 Guayama
40290 Guayanilla
40300 Guaynabo
40310 Gurabo
40320 Hatillo
40330 Hormigueros
40340 Humacao
40350 Isabela
40360 Jayuya
40370 Juana Diaz
40380 Juncos
40390 Lajas
40400 Lares
40410 Las Marias
40420 Las Piedras
40430 Loiza
40440 Luquillo
40450 Manati
40460 Maricao
40470 Maunabo
40480 Mayaguez
40490 Moca

State
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico

A. State and County Codes

Code City
40500 Morovis
40510 Naguabo
40520 Naranjito
40530 Orocovis
40540 Patillas
40550 Penuelas
40560 Ponce
40570 Quebradillas
40580 Rincon
40590 Rio Grande
40610 Sabana Grande
40620 Salinas
40630 San German
40640 San Juan
40650 San Lorenzo
40660 San Sebastian
40670 Santa Isabel
40680 Toa Alta
40690 Toa Baja
40700 Trujillo Alto
40710 Utuado
40720 Vega Alta
40730 Vega Baja
40740 Vieques
40750 Villalba
40760 Yabucoa
40770 Yauco
40999 Unknown
41000 Bristol
41010 Kent
41020 Newport
41030 Providence
41050 Washington
41999 Unknown
42000 Abbeville
42010 Aiken
42020 Allendale
42030 Anderson
42040 Bamberg
42050 Barnwell
42060 Beaufort
42070 Berkeley
42080 Calhoun
42090 Charleston
42100 Cherokee
42110 Chester
42120 Chesterfield
42130 Clarendon
42140 Colleton
42150 Darlington
42160 Dillon
42170 Dorchester
42180 Edgefield
42190 Fairfield
42200 Florence

State
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
Rhode Island
Rhode Island
Rhode Island
Rhode Island
Rhode Island
Rhode Island
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina

Code City
42210 Georgetown
42220 Greenville
42230 Greenwood
42240 Hampton
42250 Horry
42260 Jasper
42270 Kershaw
42280 Lancaster
42290 Laurens
42300 Lee
42310 Lexington
42320 McCormick
42330 Marion
42340 Marlboro
42350 Newberry
42360 Oconee
42370 Orangeburg
42380 Pickens
42390 Richland
42400 Saluda
42410 Spartanburg
42420 Sumter
42430 Union
42440 Williamsburg
42450 York
42999 Unknown
43010 Aurora
43020 Beadle
43030 Bennett
43040 Bon Homme
43050 Brookings
43060 Brown
43070 Brule
43080 Buffalo
43090 Butte
43100 Campbell
43110 Charles Mix
43120 Clark
43130 Clay
43140 Codington
43150 Corson
43160 Custer
43170 Davison
43180 Day
43190 Deuel
43200 Dewey
43210 Douglas
43220 Edmunds
43230 Fall River
43240 Faulk
43250 Grant
43260 Gregory
43270 Haakon
43280 Hamlin
43290 Hand

State
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota

559

A. State and County Codes

Code City
43300 Hanson
43310 Harding
43320 Hughes
43330 Hutchinson
43340 Hyde
43350 Jackson
43360 Jerauld
43370 Jones
43380 Kingsbury
43390 Lake
43400 Lawrence
43410 Lincoln
43420 Lyman
43430 McCook
43440 McPherson
43450 Marshall
43460 Meade
43470 Mellette
43480 Miner
43490 Minnehaha
43500 Moody
43510 Pennington
43520 Perkins
43530 Potter
43540 Roberts
43550 Sanborn
43560 Shannon
43570 Spink
43580 Stanley
43590 Sully
43600 Todd
43610 Tripp
43620 Turner
43630 Union
43640 Walworth
43650 Washabaugh
43670 Yankton
43680 Ziebach
43999 Unknown
44000 Anderson
44010 Bedford
44020 Benton
44030 Bledsoe
44040 Blount
44050 Bradley
44060 Campbell
44070 Cannon
44080 Carroll
44090 Carter
44100 Cheatham
44110 Chester
44120 Claiborne
44130 Clay
44140 Cocke
44150 Coffee

560

State
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
South Dakota
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee

Code City
44160 Crockett
44170 Cumberland
44180 Davidson
44190 Decatur
44200 De Kalb
44210 Dickson
44220 Dyer
44230 Fayette
44240 Fentress
44250 Franklin
44260 Gibson
44270 Giles
44280 Grainger
44290 Greene
44300 Grundy
44310 Hamblen
44320 Hamilton
44330 Hancock
44340 Hardeman
44350 Hardin
44360 Hawkins
44370 Haywood
44380 Henderson
44390 Henry
44400 Hickman
44410 Houston
44420 Humphreys
44430 Jackson
44440 Jefferson
44450 Johnson
44460 Knox
44470 Lake
44480 Lauderdale
44490 Lawrence
44500 Lewis
44510 Lincoln
44520 Loudon
44530 McMinn
44540 McNairy
44550 Macon
44560 Madison
44570 Marion
44580 Marshall
44590 Maury
44600 Meigs
44610 Monroe
44620 Montgomery
44630 Moore
44640 Morgan
44650 Obion
44660 Overton
44670 Perry
44680 Pickett
44690 Polk
44700 Putnam

State
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee

A. State and County Codes

Code City
44710 Rhea
44720 Roane
44730 Robertson
44740 Rutherford
44750 Scott
44760 Sequatchie
44770 Sevier
44780 Shelby
44790 Smith
44800 Stewart
44810 Sullivan
44820 Sumner
44830 Tipton
44840 Trousdale
44850 Unicoi
44860 Union
44870 Van Buren
44880 Warren
44890 Washington
44900 Wayne
44910 Weakley
44920 White
44930 Williamson
44940 Wilson
44999 Unknown
45000 Anderson
45010 Andrews
45020 Angelina
45030 Aransas
45040 Archer
45050 Armstrong
45060 Atascosa
45070 Austin
45080 Bailey
45090 Bandera
45100 Bastrop
45110 Baylor
45113 Bee
45120 Bell
45130 Bexar
45140 Blanco
45150 Borden
45160 Bosque
45170 Bowie
45180 Brazoria
45190 Brazos
45200 Brewster
45201 Briscoe
45210 Brooks
45220 Brown
45221 Burleson
45222 Burnet
45223 Caldwell
45224 Calhoun
45230 Callahan

State
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

Code City
45240 Cameron
45250 Camp
45251 Carson
45260 Cass
45270 Castro
45280 Chambers
45281 Cherokee
45290 Childress
45291 Clay
45292 Cochran
45300 Coke
45301 Coleman
45310 Collin
45311 Collingsworth
45312 Colorado
45320 Comal
45321 Comanche
45330 Concho
45340 Cooke
45341 Coryell
45350 Cottle
45360 Crane
45361 Crockett
45362 Crosby
45370 Culberson
45380 Dallam
45390 Dallas
45391 Dawson
45392 Deaf Smith
45400 Delta
45410 Denton
45420 De Witt
45421 Dickens
45430 Dimmit
45431 Donley
45440 Duval
45450 Eastland
45451 Ector
45460 Edwards
45470 Ellis
45480 El Paso
45490 Erath
45500 Falls
45510 Fannin
45511 Fayette
45520 Fisher
45521 Floyd
45522 Foard
45530 Fort Bend
45531 Franklin
45540 Freestone
45541 Frio
45542 Gaines
45550 Galveston
45551 Garza

State
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

561

A. State and County Codes

Code City
45552 Gillespie
45560 Glasscock
45561 Goliad
45562 Gonzales
45563 Gray
45564 Grayson
45570 Gregg
45580 Grimes
45581 Guadalupe
45582 Hale
45583 Hall
45590 Hamilton
45591 Hansford
45592 Hardeman
45600 Hardin
45610 Harris
45620 Harrison
45621 Hartley
45630 Haskell
45631 Hays
45632 Hemphill
45640 Henderson
45650 Hidalgo
45651 Hill
45652 Hockley
45653 Hood
45654 Hopkins
45660 Houston
45661 Howard
45662 Hudspeth
45670 Hunt
45671 Hutchinson
45672 Irion
45680 Jack
45681 Jackson
45690 Jasper
45691 Jeff Davis
45700 Jefferson
45710 Jim Hogg
45711 Jim Wells
45720 Johnson
45721 Jones
45722 Karnes
45730 Kaufman
45731 Kendall
45732 Kenedy
45733 Kent
45734 Kerr
45740 Kimble
45741 King
45742 Kinney
45743 Kleberg
45744 Knox
45750 Lamar
45751 Lamb

562

State
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

Code City
45752 Lampasas
45753 La Salle
45754 Lavaca
45755 Lee
45756 Leon
45757 Liberty
45758 Limestone
45759 Lipscomb
45760 Live Oak
45761 Llano
45762 Loving
45770 Lubbock
45771 Lynn
45772 McCulloch
45780 McLennan
45781 McMullen
45782 Madison
45783 Marion
45784 Martin
45785 Mason
45790 Matagorda
45791 Maverick
45792 Medina
45793 Menard
45794 Midland
45795 Milam
45796 Mills
45797 Mitchell
45800 Montague
45801 Montgomery
45802 Moore
45803 Morris
45804 Motley
45810 Nacogdoches
45820 Navarro
45821 Newton
45822 Nolan
45830 Nueces
45831 Ochiltree
45832 Oldham
45840 Orange
45841 Palo Pinto
45842 Panola
45843 Parker
45844 Parmer
45845 Pecos
45850 Polk
45860 Potter
45861 Presidio
45870 Rains
45871 Randall
45872 Reagan
45873 Real
45874 Red River
45875 Reeves

State
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

A. State and County Codes

Code City
45876 Refugio
45877 Roberts
45878 Robertson
45879 Rockwall
45880 Runnels
45881 Rusk
45882 Sabine
45883 San Augustine
45884 San Jacinto
45885 San Patricio
45886 San Saba
45887 Schleicher
45888 Scurry
45889 Shackelford
45890 Shelby
45891 Sherman
45892 Smith
45893 Somervell
45900 Starr
45901 Stephens
45902 Sterling
45903 Stonewall
45904 Sutton
45905 Swisher
45910 Tarrant
45911 Taylor
45912 Terrell
45913 Terry
45920 Throckmorton
45921 Titus
45930 Tom Green
45940 Travis
45941 Trinity
45942 Tyler
45943 Upshur
45944 Upton
45945 Uvalde
45946 Val Verde
45947 Van Zandt
45948 Victoria
45949 Walker
45950 Waller
45951 Ward
45952 Washington
45953 Webb
45954 Wharton
45955 Wheeler
45960 Wichita
45961 Wilbarger
45962 Willacy
45970 Williamson
45971 Wilson
45972 Winkler
45973 Wise
45974 Wood

State
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

Code City
45980 Yoakum
45981 Young
45982 Zapata
45983 Zavala
45999 Unknown
46000 Beaver
46010 Box Elder
46020 Cache
46030 Carbon
46040 Daggett
46050 Davis
46060 Duchesne
46070 Emery
46080 Garfield
46090 Grand
46100 Iron
46110 Juab
46120 Kane
46130 Millard
46140 Morgan
46150 Piute
46160 Rich
46170 Salt Lake
46180 San Juan
46190 Sanpete
46200 Sevier
46210 Summit
46220 Tooele
46230 Uintah
46240 Utah
46250 Wasatch
46260 Washington
46270 Wayne
46280 Weber
46999 Unknown
47000 Addison
47010 Bennington
47020 Caledonia
47030 Chittenden
47040 Essex
47050 Franklin
47060 Grand Isle
47070 Lamoille
47080 Orange
47090 Orleans
47100 Rutland
47110 Washington
47120 Windham
47130 Windsor
47999 Unknown
48010 St. Croix
48020 St. John and St.
Thomas
48999 Unknown
49000 Accomack

State
Texas
Texas
Texas
Texas
Texas
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Utah
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Vermont
Virgin Islands
Virgin Islands
Virgin Islands
Virginia

563

A. State and County Codes

Code City
49010 Albermarle
49011 Alexandria City
49020 Alleghany
49030 Amelia
49040 Amherst
49050 Appomattox
49060 Arlington
49070 Augusta
49080 Bath
49088 Bedford City
49090 Bedford
49100 Bland
49110 Botetourt
49111 Bristol City
49120 Brunswick
49130 Buchanan
49140 Buckingham
49141 Buena Vista City
49150 Campbell
49160 Caroline
49170 Carroll
49180 Charles City
49190 Charlotte
49191 Charlottesville City
49194 Chesapeake City
49200 Chesterfield
49210 Clarke
49211 Clifton Forge City
49212 Colonial Heights City
49213 Covington City
49220 Craig
49230 Culpeper
49240 Cumberland
49241 Danville City
49250 Dickenson
49260 Dinwiddie
49270 Emporia City
49280 Essex
49288 Fairfax City
49290 Fairfax
49291 Falls Church City
49300 Fauquier
49310 Floyd
49320 Fluvanna
49328 Franklin City
49330 Franklin
49340 Frederick
49342 Fredericksburg City
49343 Galax City
49350 Giles
49360 Gloucester
49370 Goochland
49380 Grayson
49390 Greene
49400 Greensville

564

State
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia

Code City
49410 Halifax
49411 Hampton City
49420 Hanover
49421 Harrisonburg City
49430 Henrico
49440 Henry
49450 Highland
49451 Hopewell City
49460 Isle Of Wight
49470 James City
49480 King And Queen
49490 King George
49500 King William
49510 Lancaster
49520 Lee
49522 Lexington City
49530 Loudoun
49540 Louisa
49550 Lunenburg
49551 Lynchburg City
49560 Madison
49561 Martinsville City
49563 Manassas
49570 Mathews
49580 Mecklenburg
49590 Middlesex
49600 Montgomery
49620 Nelson
49621 New Kent
49622 Newport News City
49641 Norfolk City
49650 Northampton
49660 Northumberland
49661 Norton City
49670 Nottoway
49680 Orange
49690 Page
49700 Patrick
49701 Petersburg City
49710 Pittsylvania
49711 Portsmouth City
49712 Poquoson
49720 Powhatan
49730 Prince Edward
49740 Prince George
49750 Prince William
49770 Pulaski
49771 Radford City
49780 Rappahannock
49790 Richmond
49791 Richmond City
49800 Roanoke
49801 Roanoke City
49810 Rockbridge
49820 Rockingham

State
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia

A. State and County Codes

Code City
49830 Russell
49838 Salem City
49840 Scott
49850 Shenandoah
49860 Smyth
49870 Southampton
49880 Spotsylvania
49890 Stafford
49891 Staunton City
49892 Suffolk City
49900 Surry
49910 Sussex
49920 Tazewell
49921 Virginia Beach City
49930 Warren
49950 Washington
49951 Waynesboro City
49960 Westmoreland
49961 Williamsburg City
49962 Winchester City
49970 Wise
49980 Wythe
49981 York
49999 Unknown
50000 Adams
50010 Asotin
50020 Benton
50030 Chelan
50040 Clallam
50050 Clark
50060 Columbia
50070 Cowlitz
50080 Douglas
50090 Ferry
50100 Franklin
50110 Garfield
50120 Grant
50130 Grays Harbor
50140 Island
50150 Jefferson
50160 King
50170 Kitsap
50180 Kittitas
50190 Klickitat
50200 Lewis
50210 Lincoln
50220 Mason
50230 Okanogan
50240 Pacific
50250 Pend Oreille
50260 Pierce
50270 San Juan
50280 Skagit
50290 Skamania
50300 Snohomish

State
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington

Code City
50310 Spokane
50320 Stevens
50330 Thurston
50340 Wahkiakum
50350 Walla Walla
50360 Whatcom
50370 Whitman
50380 Yakima
50999 Unknown
51000 Barbour
51010 Berkeley
51020 Boone
51030 Braxton
51040 Brooke
51050 Cabell
51060 Calhoun
51070 Clay
51080 Doddridge
51090 Fayette
51100 Gilmer
51110 Grant
51120 Greenbrier
51130 Hampshire
51140 Hancock
51150 Hardy
51160 Harrison
51170 Jackson
51180 Jefferson
51190 Kanawha
51200 Lewis
51210 Lincoln
51220 Logan
51230 McDowell
51240 Marion
51250 Marshall
51260 Mason
51270 Mercer
51280 Mineral
51290 Mingo
51300 Monongalia
51310 Monroe
51320 Morgan
51330 Nicholas
51340 Ohio
51350 Pendleton
51360 Pleasants
51370 Pocahontas
51380 Preston
51390 Putnam
51400 Raleigh
51410 Randolph
51420 Ritchie
51430 Roane
51440 Summers
51450 Taylor

State
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia

565

A. State and County Codes

Code City
51460 Tucker
51470 Tyler
51480 Upshur
51490 Wayne
51500 Webster
51510 Wetzel
51520 Wirt
51530 Wood
51540 Wyoming
51999 Unknown
52000 Adams
52010 Ashland
52020 Barron
52030 Bayfield
52040 Brown
52050 Buffalo
52060 Burnett
52070 Calumet
52080 Chippewa
52090 Clark
52100 Columbia
52110 Crawford
52120 Dane
52130 Dodge
52140 Door
52150 Douglas
52160 Dunn
52170 Eau Claire
52180 Florence
52190 Fond Du Lac
52200 Forest
52210 Grant
52220 Green
52230 Green Lake
52240 Iowa
52250 Iron
52260 Jackson
52270 Jefferson
52280 Juneau
52290 Kenosha
52300 Kewaunee
52310 La Crosse
52320 Lafayette
52330 Langlade
52340 Lincoln
52350 Manitowoc
52360 Marathon
52370 Marinette
52380 Marquette
52381 Menominee
52390 Milwaukee
52400 Monroe
52410 Oconto
52420 Oneida
52430 Outagamie

566

State
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin

Code City
52440 Ozaukee
52450 Pepin
52460 Pierce
52470 Polk
52480 Portage
52490 Price
52500 Racine
52510 Richland
52520 Rock
52530 Rusk
52540 St. Croix
52550 Sauk
52560 Sawyer
52570 Shawano
52580 Sheboygan
52590 Taylor
52600 Trempealeau
52610 Vernon
52620 Vilas
52630 Walworth
52640 Washburn
52650 Washington
52660 Waukesha
52670 Waupaca
52680 Waushara
52690 Winnebago
52700 Wood
52999 Unknown
53000 Albany
53010 Big Horn
53020 Campbell
53030 Carbon
53040 Converse
53050 Crook
53060 Fremont
53070 Goshen
53080 Hot Springs
53090 Johnson
53100 Laramie
53110 Lincoln
53120 Natrona
53130 Niobrara
53140 Park
53150 Platte
53160 Sheridan
53170 Sublette
53180 Sweetwater
53190 Teton
53200 Uinta
53210 Washakie
53220 Weston
53999 Unknown

State
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming
Wyoming

B. District Office Codes

B. District Office Codes
DOC
001
002
003
004
005
006
007
008

State
Maine
Maine
Maine
Maine
Maine
Maine
Pennsylvania
Pennsylvania

009
010
011
012
013
014
015
016
019

Pennsylvania
New Hampshire
New Hampshire
New Hampshire
New Hampshire
New Hampshire
New Hampshire
District of
Columbia
Maryland

020
022
023
024
026

Maryland
Vermont
Vermont
Vermont
California

027
028
029

California
California
California

030
031
032

Massachusetts
Massachusetts
Massachusetts

033
034
035
036
037
038
039
040
041
042
043
044
045
046
047
048
049
050

Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts

568

District Office
Portland
Bangor
Augusta
Lewiston
Presque Isle
Rockland
Meadville
Pittsburgh,
Northside
Philadelphia, South
Concord
Portsmouth
Manchester
Littleton
Nashua
Keene
Washington, D.C.,
Hawaii Aveune
Baltimore,
Northeast
Baltimore, West
Burlington
Rutland
Montpelier
Los Angeles,
Crenshaw
San Fernando
Oakland, Foothill
San Francisco,
Hunter’s Point
Boston
Springfield
Cambridge,
Sommervil
Roxbury
Lynn
Lowell
Worcester
Pittsfield
New Bedford
Brockton
Fitchburg
Lawrence
Fall River
Chelsea
Holyoke
Malden
Salem
Quincy
Boston, Dorchester
Attleboro
Haverhill

DOC
051
052
053
054
055
056
057
059
060
061
062
063
064
065
066
067
068
070
072
073
074
075
080
081
082
083
084
085
086
087
088
089
090
092
093
094
095
096
097
098

State
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
Massachusetts
California
California
California
California
California
California
California
California
California
California
California
Rhode Island
Rhode Island
Rhode Island
Rhode Island
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Connecticut
Colorado
Colorado
Maryland
Maryland
Maryland
Missouri
Missouri

099

Missouri

100

New York

101
102
103
104
105
106

New York
New York
New York
New York
New York
New York

District Office
Waltham
Norwood
Framingham
Hyannis
Greenfield
Boston, Roslindale
Taunton
Lancaster
Merced
Santa Cruz
Canoga Park
Montebello
Los Angeles, Watts
Palo Alto
Hayward
Carmel
Santa Maria
Palm Springs
Providence
Woonsocket
Pawtucket
West Warwick
Hartford
Bridgeport
Waterbury
Willimantic
New London
New Haven
New Britain
Stamford
Meriden
Torrington
Danbury
Englewood
Lakewood
Bel Air
Cambridge
Elkton
Chillicothe
Kansas City, Hyde
Park
St. Louis, Central
West End
New York City,
Midtown
Syracuse
Albany
Buffalo
Binghamton
Schenectady
Brooklyn, Boro
Hall

B. District Office Codes

DOC
107
108

State
New York
New York

109

New York

110
111
112
113
114
115
116
117

New York
New York
New York
New York
New York
New York
New York
New York

118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134

New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York

135

New York

136
137

New York
New York

138
139

New York
New York

140
141
142
143
144
145
146
147
148
149
150
151
152
153

New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York

District Office
Kingston
Rochester,
Downtown
New York City,
Downtown
Utica
Jamestown
Bronx, South
Yonkers
Elmira
Niagara Falls
Ogdensburg
New York City,
Uptown
Newburgh
Jackson Heights
Jamaica
Staten Island
Gloversville
Oswego
Astoria
Plattsburgh
Glens Falls
Brooklyn, Flatbush
New Rochelle
Watertown
Troy
Auburn
Bronx, North
Poughkeepsie
New York City,
Washington
Heights
Brooklyn,
Bushwick
Patchogue
Brooklyn, Avenue
‘X’
Mineola
Brooklyn, Cypress
Hills
Corning
Geneva
Olean
Batavia
Melville
Amherst
Oneonta
Bronx, East
White Plains
Nanuet
Flushing
Freeport
Ithaca
Hudson

DOC
154
156

State
New York
New York

157

New York

158
159

New York
New York

160

New York

161

New York

162
163
164
166
167
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188

New York
New York
New York
Hawaii
Hawaii
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New York
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey
New Jersey

189
190
191
192
193
194

New Jersey
Washington
Washington
Pennsylvania
Pennsylvania
Pennsylvania

195
196

Maryland
Maryland

197
198
199

Maryland
Puerto Rico
Maryland

200

Pennsylvania

District Office
Monticello
New York City,
East Harlem
Brooklyn, Bedford
Stuyvesant
Bronx, Hunts Point
New York City,
Chinatown
Brooklyn, Crown
Heights
Brooklyn, Bay
Ridge
Far Rockaway
Riverhead
Rome
Wailuku
Pearl City
Newark
Trenton
Camden
Paterson
Elizabeth
Iselin, Woodbridge
Jersey City
Passaic
Pleasantville
Bronx, Baychester
Bridgeton
Neptune
Hackensack
Montclair
East Orange
Irvington
Morristown
New Brunswick
Newark, Clinton
Hill
Plainfield
Bellevue
Renton
Bloomsburg
Beaver Falls
Philadelphia,
KensingtonAlleghen
Columbia
Baltimore, Middle
River
Randallstown
Bayamon
Baltimore,
Mondawmin
Philadelphia,
Downtown

569

B. District Office Codes

DOC
201

State
Pennsylvania

202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218

Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania

219

Pennsylvania

220
221
222
223
225
226
227
228
229
230
231

Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania

232
233
234
235
236
237
238
239
240
241
242

Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania

243
244
245

Pennsylvania
Michigan
Pennsylvania

246
247

Michigan
Pennsylvania

248
249

California
California

570

District Office
Pittsburgh,
Downtown
Scranton
Reading
Harrisburg
Erie
Hazleton
Altoona
Lancaster
Allentown
New Castle
Oil City
Uniontown
Wilkes Barre
Johnstown
Williamsport
York
Chester
Philadelphia,
Germantown
Philadelphia,
Northeast
Pottsville
Mckeesport
Ambridge
Greensburg
New Kensington
Washington
Norristown
Du Bois
Easton
Philadelphia, West
Pittsburgh, East
Liberty
Sharon
Sunbury
Bristol
Chambersburg
State College
West Chester
Indiana
Butler
Lebanon
Charleroi
Philadelphia, Broad
Street
Upper Darby
Ludington
Philadelphia,
Nicetown
West Branch
Philadelphia,
Woodland Avenue
Walnut Creek
Anaheim

DOC
250
251
252

State
California
California
California

253

California

255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271

Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Delaware
Delaware
Florida
District Of
Columbia
Puerto Rico

272
273

Puerto Rico
Maryland

274
275
276
277
278
279
280
281
282
283
284
285

Maryland
Maryland
Maryland
Maryland
Maryland
Puerto Rico
Puerto Rico
Puerto Rico
Maryland
Maryland
Virgin Islands
Virginia

286
287
288
289
290
291
292
293
294
295
296
297
298
299

Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia
Virginia

District Office
El Cajon
Riverside
San Francisco,
Chinatown
Los Angeles,
University Village
Lake City
Fort Pierce
Clearwater
Leesburg
Deland
Hollywood
Miami, Perrine
Hialeah
Jacksonville, North
Miami, Allapattah
Bradenton
Plant City
Wilmington
Dover
Sanford
Washington, D.C.,
‘M’ Street
San Juan,
Downtown
Ponce
Baltimore,
Downtown
Salisbury
Cumberland
Hagerstown
Annapolis
Towson
Mayaguez
Arecibo
Caguas
Wheaton
Glen Burnie
St. Thomas
Richmond,
Downtown
Roanoke
Norfolk
Bristol
Lynchburg
Staunton
Petersburg
Danville
Newport News
Alexandria
Winchester
Covington
Charlottesville
Wytheville
Norton

B. District Office Codes

DOC
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354

State
Virginia
Virginia
Virginia
Virginia
Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
West Virginia
Virginia
Pennsylvania
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
North Carolina
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan

District Office
Richmond, East
Farmville
Portsmouth
Suffolk
South Boston
Charleston
Wheeling
Parkersburg
Huntington
Clarksburg
Elkins
Bluefield
Morgantown
Beckley
Logan
Welch
Martinsburg
Fairmont
Tysons Corner
Pittston
Charlotte
Salisbury
Raleigh
Asheville
Winston Salem
Greensboro
Rocky Mount
Wilmington
Durham
Goldsboro
Fayetteville
Hickory
Gastonia
High Point
New Bern
Greenville
Elizabeth City
Burlington
Lumberton
Wilkesboro
Roanoke Rapids
Statesville
Rockingham
Kinston
Concord
Detroit, Downtown
Marquette
Grand Rapids
Saginaw
Flint, Downtown
Pontiac
Jackson
Traverse City
Kalamazoo
Lansing

DOC
355
356
357
358

State
Michigan
Michigan
Michigan
Michigan

359
360
361
362
363
364
365
366
367
368
369
370
371
372

Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan
Michigan

373

Michigan

374

Michigan

375
376
378
379
380
381

Michigan
Ohio
Ohio
Puerto Rico
Puerto Rico
New York

383
384
385
386
387

California
California
California
California
Ohio

388

Ohio

389

Ohio

390
391
392
393
394
395
396
397
398
399
400
401
402
403

Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio

District Office
Escanaba
Bay City
Detroit, East
Detroit, Highland
Park
Battle Creek
Muskegon
Dearborn
Port Huron
Detroit, Northwest
Roseville
Benton Harbor-St. J
Ann Arbor
Mount Pleasant
Petoskey
Monroe
Alpena
Ironwood
Detroit, Grand
River
Detroit, Livernois
Street
Detroit, Conner
Avenue
Royal Oak
Toledo, West
Painesville
San Juan, Hato Rey
San Juan, Santurce
Brooklyn, East
New York
Richmond
El Monte
San Jose, East
Fresno, West
Cincinnati,
Downtown
Cleveland,
Downtown
Columbus,
Downtown
Akron, Downtown
Lorain
Ashtabula
Mansfield
Lima
Toledo
Zanesville
Youngstown
Springfield
Hamilton
Canton
Portsmouth
Dayton
Warren

571

B. District Office Codes

DOC
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423

State
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio
Ohio

424

Ohio

426
427

Ohio
Ohio

428
429
431

Kentucky
Kentucky
Ohio

432

Ohio

433

California

434
435

California
California

436
437

California
Kentucky

438
439
440
441
442
443
444
445
446
447
448
449
450
451
452

Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky
Kentucky

572

District Office
Marion
Athens
Cleveland, East
Cleveland, West
Steubenville
Sandusky
Chillicothe
Cincinnati, North
Defiance
Findlay
Marietta
Newark
New Philadelphia
East Liverpool
Piqua
Lancaster
Wooster
Ironton
Akron, West
Cleveland,
Northeast
Cleveland,
Southeast
Dayton, West
Cleveland,
University Circle
Maysville
Louisville, West
Cleveland,
Northwest
Cleveland,
Southwest
San Francisco,
Western Addition
Compton
San Diego,
Southeast
Chula Vista
Louisville,
Downtown
Ashland
Lexington
Paducah
Frankfort
Fort Mitchell
Bowling Green
Owensboro
Corbin
Hazard
Hopkinsville
Pikeville
Elizabethtown
Campbellsville
Middlesboro
Danville

DOC
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
473
474
475
476
478
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
503
504
505
506
507
508

State
Kentucky
Kentucky
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
Indiana
California
Wisconsin
California
North Carolina
North Carolina
North Carolina
North Carolina
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois

District Office
Madisonville
Somerset
Indianapolis
South Bend
Evansville
Terre Haute
Fort Wayne
Richmond
Lafayette
Kokomo
Muncie
Gary
New Albany
Bloomington
Elkhart
Anderson
Hammond
Michigan City
Marion
Vincennes
Columbus
Madison
Valparaiso
Ontario
Portage
Sonora
Albemarle
Franklin
Hendersonville
Smithfield
Chicago, Loop
East St Louis
Peoria
Springfield
Rock Island
Quincy
Waukegan
Mount Vernon
Danville
Joliet
Harrisburg
Rockford
Chicago, East
Chicago, West
Chicago, North
Chicago, South
Champaign
North Riverside
Melrose Park
Evanston
Galesburg
Decatur
Bloomington
Aurora

B. District Office Codes

DOC
509

State
Illinois

510

Illinois

511

Illinois

512
513
514
515
516
517
518
519
520
521
522
523
524
527
528
529
530
531

Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
Illinois
California
Illinois
Maryland
Puerto Rico
Maryland
Maryland
District Of
Columbia

532
535
536
537
538
539
540
541
542
543
544
545
546
547
548

Illinois
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin

549
550
551
552
553
554
556
558
559
560
561
562

Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Wisconsin
Tennessee
Tennessee
Tennessee
Missouri
California
California

District Office
Chicago, Chicago
Heights
Chicago, Near
Northwest
Chicago, Near
Southwest
Alton
Chicago, Northwest
Chicago, Southeast
Elgin
Kankakee
Carbondale
Sterling
Peru
Freeport
Effingham
Bloomingdale
Manteca
Cairo
Camp Springs
Aquadilla
Frederick
Capitol Heights
Washington, D.C.,
Pennsylvania
Avenue
Des Plaines
Milwaukee, North
Madison
Green Bay
Fond du Lac
Eau Claire
Racine
La Crosse
Wausau
Sheboygan
Superior
Oshkosh
Janesville
Kenosha
Milwaukee,
Downtown
Appleton
Waukesha
Wisconsin Rapids
Lancaster
Marinette
Manitowoc
Memphis, South
Gallatin
Maryville
West Plains
Gilroy
Norwalk

DOC
563

State
California

565

Tennessee

566

Tennessee

567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615

Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
Tennessee
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
South Carolina
Connecticut
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia

District Office
Bakersfield,
Southeast
Nashville,
Downtown
Memphis,
Downtown
Knoxville
Chattanooga
Columbia
Dyersburg
Jackson
Johnson City
Cookeville
Clarksville
Greeneville
Morristown
Tullahoma
Murfreesboro
Kingsport
La Follette
Cleveland
Paris
Columbia
Spartanburg
Charleston
Greenville
Florence
Rock Hill
Greenwood
Anderson
Bennettsville
Conway
Georgetown
Orangeburg
Sumter
Aiken
Beaufort
Camden
Ansonia
Atlanta, Downtown
Savannah
Albany
Macon
Athens
Columbus
Augusta
Waycross
La Grange
Rome
Milledgeville
Thomasville
Gainesville
Valdosta
Brunswick
Dublin

573

B. District Office Codes

DOC
616
617
618
619
620
621
622

State
Georgia
Georgia
Georgia
Georgia
Georgia
Georgia
Alabama

623
624
625
626
627
628
629
630
631
632
633
634
635
636
640
641
642
643
644
645
646
647
648
649
650
651
652
653
655

Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Alabama
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Mississippi
Florida

656
657
658
659
660
661
662
663
664
665

Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida
Florida

667
668
669
670
671
672

Florida
Florida
Florida
Florida
Florida
Florida

574

District Office
Griffin
East Point
Dalton
Marietta
Decatur
Atlanta, Southeast
Birmingham,
Downtown
Montgomery
Mobile
Decatur
Gadsden
Anniston
Dothan
Tuscaloosa
Selma
Florence
Huntsville
Opelika
Andalusia
Talladega
Bessemer
Vicksburg
Jackson
Hattiesburg
Meridian
Columbus
Greenwood
Gulfport
Greenville
Tupelo
Clarksdale
McComb
Natchez
Laurel
Pascagoula
Jacksonville,
Downtown
Tampa
Orlando
Lakeland
Tallahassee
Pensacola
West Palm Beach
St. Petersburg
Gainesville
Daytona Beach
Fort Lauderdale
Eas
Sarasota
Panama City
Miami, North
Fort Myers
Miami Beach
Key West

DOC
673
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688

State
Florida
Florida
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Minnesota
Oregon
Oregon

689
690
691
692
693
694
695
696
697
698
699
700
701
703
704
705
706
707
708
709
710

Oregon
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Iowa
Illinois
Arkansas
North Dakota
North Dakota
North Dakota
North Dakota
Florida
Louisiana

712
713
714
715
716
717
718
720
722
723
724
725
726
727
728
729

Louisiana
Louisiana
Arkansas
South Dakota
South Dakota
South Dakota
South Dakota
Georgia
Florida
Florida
Alabama
Nebraska
Nebraska
Nebraska
Nebraska
Nebraska

District Office
Melbourne
Ocala
Minneapolis
Duluth
St. Paul
Mankato
St. Cloud
Winona
Marshall
Bemidji
Hibbing
Austin
Rochester
Fairmont
Beaverton
Portland, Lloyd
Center
The Dalles
Des Moines
Davenport
Sioux City
Waterloo
Ottumwa
Dubuque
Cedar Rapids
Fort Dodge
Mason City
Burlington
Creston
Carroll
Chicago, Lawndale
West Memphis
Fargo
Minot
Grand Forks
Bismarck
Newport Richey
New Orleans, St.
Claude Avenue
Bastrop
Minden
Camden
Sioux Falls
Aberdeen
Rapid City
Huron
Atlanta, West
Pompano Beach
Miami, South
Jasper
Omaha
Lincoln
North Platte
Grand Island
Scottsbluff

B. District Office Codes

DOC
730
731
733

State
Nebraska
Nebraska
Nebraska

734
735

Missouri
Missouri

736
737
738
739
740
741
742
743
744
745
746

Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri

747
748
749
750
751
752
753
755
756
757
758
759
760
761
762
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781

Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Missouri
Arkansas
Arkansas
Texas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Arkansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Kansas
Missouri
Kansas
Kansas
Iowa
California

District Office
Norfolk
Beatrice
Omaha, West
Omaha
St. Charles
St. Louis,
Downtown
Kansas City, South
St. Joseph
Springfield
Cape Girardeau
Jefferson City
Hannibal
Clayton
Sedalia
Joplin
St. Louis, Southside
Kansas City,
Downtown
Moberly
Independence
Poplar Bluff
Rolla
Columbia
Kennett
Flat River
Little Rock
Fort Smith
Texarkana
Jonesboro
Pine Bluff
Hot Springs
El Dorado
Blytheville
Fayetteville
Helena
Forrest City
Russellville
Batesville
Topeka
Wichita
Salina
Dodge City
Kansas City
Pittsburg
Hutchinson
Independence
Hays
Gladstone
Manhattan
Johnson County
Spencer
San Francisco,
Mission

DOC
782

State
California

783
784
785
786
787
788
789
790
791
792
793
794
795
796
797
798
799
800

Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Oklahoma
Louisiana

801
802
803

Louisiana
Louisiana
Louisiana

804
805
806
807
808
809
810
811
812
813
814
815

Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Louisiana
Texas
Texas
Texas

816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832

Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

District Office
San Francisco,
Outer Mission
Oklahoma City
Tulsa
Chickasha
Ardmore
Muskogee
Enid
Hugo
Lawton
Miami
Moore
McAlester
Bartlesville
Ponca City
Shawnee
Ada
Clinton
Altus
New Orleans,
Downtown
Shreveport
Monroe
Baton Rouge,
Downtown
Alexandria
Lake Charles
Lafayette
Houma
Hammond
Natchitoches
Opelousas
New Orleans, East
Morgan City
Austin
Dallas, North
San Antonio,
Downtown
Houston, Southwest
El Paso
Beaumont
Tyler
Amarillo
Fort Worth
San Angelo
Wichita Falls
Brownsville
Corpus Christi
Waco
Lubbock
Galveston
Abilene
Port Arthur
Paris
Big Spring

575

B. District Office Codes

DOC
833
834
835
836
837
838
839
840
841
842
843
844
845
846
847
848
849
850
851
852

State
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas
Texas

853
854
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
873

Texas
Texas
Texas
Texas
Texas
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
New Mexico
Montana
Montana
Florida
Montana
Montana
Florida
Montana
Montana
Texas

874
875
876
877
878
879
880
882
883
884
885
886

Texas
Texas
Wyoming
Wyoming
Wisconsin
Wyoming
Texas
Colorado
Colorado
Colorado
Colorado
Colorado

576

District Office
Lufkin
Odessa
Longview
Bryan
Sherman
Temple
Victoria
Laredo
McAllen
Brownwood
Corsicana
Eagle Pass
Greenville
Palestine
Pampa
Plainview
Vernon
Pasadena
Dallas, Fair Park
San Antonio,
Northwest
Dallas, Oakcliff
Dallas, West
Houston, Northwest
Houston, Northeast
Houston, Southeast
Albuquerque
Roswell
Santa Fe
Gallup
Clovis
Las Cruces
Farmington
Helena
Butte
Pinellas Park
Billings
Great Falls
St. Augustine
Missoula
Kalispell
Arlington,
Midcities
Alice
Harlingen
Cheyenne
Casper
Rhinelander
Rock Springs
San Antonio, South
Denver
Pueblo
Grand Junction
Greeley
Trinidad

DOC
887
888
889
890
891
892
893
894
895
896
897
898
899
900
901
902
903
904

State
Colorado
Colorado
Colorado
Colorado
Colorado
Colorado
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Idaho
Utah
Utah
Utah
Arizona
California

905

California

906
907
908
909
910
911
912
913
914
915
916
917
918
919
920
921
922
923
924
925
926
927
928
929
930
931
932

California
Arizona
Arizona
Arizona
Wisconsin
Arizona
Arizona
Arizona
Arizona
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Arizona
Arizona
California
Oregon

933
934
935
936
937
938

Oregon
Oregon
Oregon
Oregon
Oregon
Oregon

District Office
Colorado Springs
Alamosa
Boulder
Durango
Fort Collins
La Junta
Boise
Pocatello
Lewiston
Twin Falls
Idaho Falls
Coeur d’Alene
Caldwell
Salt Lake City
Ogden
Provo
Casa Grande
Los Angeles, Boyle
Heights
Los Angeles, El
Sereno
Hemet
Phoenix
Tucson
Prescott
Rice Lake
Yuma
Scottsdale
Phoenix, South
Glendale
Spokane
Seattle
Tacoma
Olympia
Yakima
Bellingham
Aberdeen
Everett
Vancouver
Wenatchee
Walla Walla
Bremerton
Tri Cities
Longview
Mesa
Tucson, South
Escondido
Portland,
Downtown
Eugene
Klamath Falls
Salem
La Grande
Medford
Coos Bay

B. District Office Codes

DOC
939
940
941
942
943
944
945
946
947
948
949
950

State
Oregon
Oregon
Oregon
California
California
California
Nevada
Nevada
California
California
Florida
California

951

California

952
953

California
California

954
955

California
California

956
957
958
959
960

California
California
California
California
California

961
962
963
964
965
966
967
968
969
970

California
California
California
California
California
California
California
California
California
California

971
972
973
974
975
976
977

California
California
California
California
California
California
California

978
979
980
981
982
983
984
985
986

California
California
California
California
California
California
California
California
California

District Office
Roseburg
Portland, East
Portland, South
Delano
West Covina
Porterville
Reno
Las Vegas
Madera
Watsonville
Tampa, Carrolwood
San Francisco,
Civic Center
Los Angeles,
Downtown
Fresno
Oakland,
Downtown
San Diego
Sacramento,
Downtown
Eureka
Pasadena
Long Beach
San Bernardino
San Jose,
Downtown
Santa Barbara
Stockton
Bakersfield
Santa Rosa
Glendale
Huntington Park
San Mateo
Hollywood
Redding
Los Angeles,
Westwood
Inglewood
Santa Ana
Vallejo
Ventura
Van Nuys
Berkeley
San Francisco,
Parkside
Modesto
Chico
Visalia
Pomona
Whittier
Torrance
Salinas
El Centro
San Luis Obispo

DOC
987
988
989
990
991
993
996
997
998
999
A01
A02
A03
A04
A05
A06
A07
A09
A10
A11
A12
A13
A14
A15
A16
A17
A19
A20
A21
A22
A23
A24
A25
A26
A27
A28

State
California
California
California
Hawaii
Hawaii
Hawaii
Alaska
Alaska
Alaska
New York
California
Arizona
California
Texas
New Mexico
Florida
Utah
California
California
Arizona
Texas
California
Florida
California
California
California
California
Florida
Alabama
Alabama
Connecticut
Maine
New Jersey
New Jersey
New Jersey
New York

A29
A30
A31
A32
A33
A34

Puerto Rico
Puerto Rico
Puerto Rico
California
Maryland
Pennsylvania

A35
A36

Pennsylvania
Pennsylvania

A37
A38
A39
A40
A41
A42
A43
A44

Virginia
Virginia
Virginia
Virginia
Virginia
Washington
Florida
Georgia

District Office
Oceanside
San Rafael
Feather River
Honolulu
Hilo
Lihue
Juneau
Anchorage
Fairbanks
Long Beach
Susanville
Globe
Yreka
Midland
Carlsbad
Port Charlotte
St. George
Thousand Oaks
Santa Clarita
Safford
Del Rio
Blythe
Venice
Needles
Fort Bragg
Crescent City
Barstow
Fort Walton Beach
Cullman
Scottsboro
East Hartford
Biddeford
Glassboro
Toms River
Wildwood
Brooklyn, King’s
Plaza
Guayama
Humacao
Carolina
Lakeport
Rockville
Pittsburgh, Mount
Lebanon
Carlisle
Pittsburgh,
Brentwood
Arlington
Fredricksburg
Manassas
Martinsville
Chesterfield
Port Angeles
Winter Haven
Statesboro

577

B. District Office Codes

DOC
A45
A46
A47
A48
A49
A50
A51
A52

State
Kentucky
Kentucky
Mississippi
North Carolina
North Carolina
Tennessee
Tennessee
Illinois

A53
A55
A56
A57
A58

California
Illinois
Illinois
Florida
Illinois

A59
A60
A61
A62
A63
A64
A65
A66
A67
A68
A69
A70
A71
A72
A73
A74
A75
A76
A77
A78
A79
A80
A81
A82
A83
A84
A85
A86
A87
A88
A89
A90
A91
A92
A93
A94
A96
A97
A98
A99

Illinois
Illinois
Wisconsin
Michigan
Michigan
Ohio
Ohio
Ohio
Arkansas
Arkansas
Louisiana
Louisiana
Louisiana
Texas
Texas
Texas
Texas
Texas
California
California
California
California
Indiana
California
California
California
California
California
California
California
Rhode Island
Connecticut
Connecticut
Virginia
Pennsylvania
Pennsylvania
Maryland
Pennsylvania
Florida
Mississippi

578

District Office
Louisville, East
Richmond
Philadelphia
Whiteville
Wilson
Memphis, East
Oak Ridge
Chicago, West
Town
Yucca Valley
Downers Grove
Litchfield
Belle Glade
Chicago, Southwest
Surburban
Pekin
Woodstock
West Bend
Hamtramck
Wyandotte
Batavia
Middletown
Ravenna
Harrison
Searcy
Bogalusa
Gretna
Metairie
Angleton
Denton
Conroe
Kerrville
McKinney
Burbank
Huntington Beach
Napa
North Hollywood
Crawfordsville
San Pedro
Sunnyvale
Roseville
Ukiah
Marina Del Rey
Victorville
Daly City
Newport
Bristol
Norwalk, South
Culpeper
Somerset
Lewistown
Westminster
East Stroudsburg
Dade City
Cleveland

DOC
B00
B01
B02
B03
B04
B05
B06
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
B21
B22
B23
B24
B25
B26
B27
B28
B29
B30
B31
B32
B33
B34
B35
B36
B37
B38
B39
B40
B41
B42
B43
B44
B45
B46
B47
B48
B49
B50
B51
B52
B53
B54
B55

State
Puerto Rico
North Carolina
Mississippi
Tennessee
Florida
North Carolina
Alabama
Tennessee
Mississippi
North Carolina
North Carolina
South Carolina
Florida
Mississippi
Mississippi
North Carolina
North Carolina
Alabama
Tennessee
Kentucky
Florida
Georgia
Georgia
Kentucky
Georgia
North Carolina
Kentucky
Michigan
Ohio
Ohio
Michigan
Ohio
Michigan
Iowa
Missouri
Iowa
Iowa
Missouri
Kansas
Iowa
Missouri
Iowa
Louisiana
Texas
Oklahoma
Oklahoma
Texas
Texas
Arkansas
Texas
Texas
Louisiana
New Mexico
Oklahoma
New Mexico

District Office
Hato Tejas
Shelby
Corinth
Union City
Palatka
Sanford
Albertville
Lawrenceburg
Brookhaven
Henderson
Reidsville
Lancaster
Sebring
Grenada
Kosciusko
Mount Airy
Washington
Troy
McMinnville
Henderson
Vero Beach
Moultrie
Toccoa
Prestonsburg
Carrollton
Morganton
Mayfield
Holland
Xenia
Medina
Adrian
Bowling Green
Owosso
Iowa City
Nevada
Marshalltown
Ames
Union
Ottawa
Clinton
Kirksville
Decorah
Ruston
Nacogdoches
Okmulgee
Stillwater
Cleburne
Brenham
Conway
Marshall
Seguin
New Iberia
Hobbs
Duncan
Las Vegas

B. District Office Codes

DOC
B56
B57
B58
B59
B60
B61
B62
B63
B64
B65
B66
B67
B68
B69
B70
B71
B72
B73
B74
B75
B76
B77
B78
B79
B80
B87
B88
B89
B90
B91
B92
B93
B95

State
Virginia
Arizona
California
California
California
California
Arizona
California
California
California
California
California
Virginia
California
California
California
California
California
California
Arizona
Oregon
Oregon
Oregon
Washington
California
Massachusetts
Massachusetts
Puerto Rico
Puerto Rico
Puerto Rico
Puerto Rico
New York
New York

B96
B97
B98
B99
C01
C03

New York
New York
New York
New Jersey
New York
New York

C04
C05

New Jersey
New York

C06
C07
C08
C09
C10
C11
C13
C14
C15
C16
C17

West Virginia
Maryland
Pennsylvania
Maryland
Pennsylvania
Pennsylvania
Pennsylvania
Pennsylvania
West Virginia
South Carolina
Alabama

District Office
Virginia Beach
Flagstaff
Laguna Niguel
Bellflower
Fremont
Redlands
Douglas
Pittsburg
Culver City
Hanford
Livermore
Oxnard
Onancock
Fontana
Corona
Verdugo Hills
Arcadia
Banning
Lodi
Nogales
Albany
Ontario
Pendleton
Pullman
La Mesa
Hanover
Falmouth
Manati
Cayey
San Sebastian
Yauco
Peekskill
New York City,
Delancy Street
West Seneca
Babylon
Cheektowaga
Raritan
Long Island City
New York City,
Lenox Hill
Hoboken
New York City,
Murray Hill
Montgomery
Greenbelt
Glenside
Baltimore, North
Bethlehem
Monroeville
Carbondale
Pottstown
St. Albans
Laurens
Birmingham, East

DOC
C18
C19
C20
C21
C22
C23
C24
C26
C27
C28
C29

State
Florida
Florida
Georgia
Mississippi
Florida
South Carolina
Florida
Florida
Alabama
Kentucky
Florida

C30
C31
C32
C36
C37
C38
C39
C40

Florida
Georgia
Alabama
Georgia
Tennessee
Florida
Minnesota
Minnesota

C41
C43
C44
C45
C46
C47
C48
C49
C50
C51

Indiana
Michigan
Michigan
North Carolina
Michigan
Michigan
Ohio
Iowa
Kansas
Missouri

C52
C53
C55
C56
C57
C58
C59
C60
C62
C63
C64
C65
C66
C67
C68
C69
C70
C71
C72
C73
C74

Missouri
Missouri
Iowa
Iowa
Utah
South Dakota
Utah
North Dakota
Washington
Washington
Connecticut
Maine
Massachusetts
Massachusetts
Connecticut
Massachusetts
Maine
Puerto Rico
New York
New Jersey
New York

C75

New York

District Office
Naples
Fort Lauderdale
Swainsboro
Holly Springs
Marianna
North Charleston
Miami, Little River
Delray Beach
Fairhope
Harlan
Miami, Little
Havana
Quincy
Winder
Alexander City
Cedartown
Nashville, East
Hallandale
Brooklyn Center
Minneapolis,
Southwest
Indianapolis, East
Farmington Hills
Inkster
Ahoskie
Mount Clemens
Detroit, Southwest
Cambridge
Council Bluffs
Winfield
St. Louis, South
County
Lebanon
Maryville
Storm Lake
Oskaloosa
Fort Morgan
Watertown
Cedar City
Grafton
Seattle, North
Seattle, West
Middletown
Waterville
Brookline
North Adams
Norwich
Gardner
Rumford
Fajardo
Dunkirk
Mount Holly
Brooklyn,
Williamsburg
Herkimer

579

B. District Office Codes

DOC
C76
C77
C78
C79
C80
C81
C82
C83
C84
C85
C86
C89
C90
C91
C92
C93
C94
C95
C96
C97
C99
D00
D01
D02
D04
D05
D06
D07

State
New Jersey
New York
New York
New Jersey
Delaware
Virginia
Virginia
Virginia
Pennsylvania
Pennsylvania
Pennsylvania
West Virginia
Tennessee
Georgia
Georgia
South Carolina
Tennessee
Georgia
Georgia
Mississippi
Georgia
Tennessee
North Carolina
Mississippi
Illinois
Indiana
Minnesota
Wisconsin

D08

Wisconsin

D09
D10
D12
D13
D14
D15
D16
D17
D18
D19
D20
D21
D22
D23
D24
D25
D26
D27
D28
D29
D31
D32
D33
D34

Michigan
Ohio
Ohio
Ohio
Michigan
Kansas
Kansas
Missouri
Louisiana
Louisiana
Texas
Oklahoma
Minnesota
North Dakota
Colorado
Colorado
Colorado
North Dakota
Utah
Colorado
Wyoming
North Dakota
South Dakota
California

580

District Office
Glen Rock
Bronx, West Farms
Mount Vernon
Newton
Georgetown
Hampton
Richmond, West
Harrisonburg
Shamokin
Towanda
Kittanning
Petersburg
Memphis, North
Cordele
Warner Robins
Walterboro
Athens
Tifton
Covington
Newton
Bainbridge
Selmer
Asheboro
Starkville
West Frankfort
Auburn
Alexandria
Milwaukee,
Mitchell Street
Milwaukee, West
Vliet Street
Livonia
Euclid
Gallipolis
Fremont
Center-Line Warren
Lawrence
Emporia
Warrensburg
Covington
Tallulah
Waxahachie
Durant
Fergus Falls
Jamestown
Aurora
Glenwood Springs
Montrose
Dickinson
Murray
Canon City
Sheridan
Devils Lake
Yankton
Redwood City

DOC
D35
D36
D37
D38
D39
D41

State
California
California
California
California
California
California

D42

California

D43

California

D44

California

D46
D47
D48
D49
D50
D51
D52
D53
D54
D55
D57
D58

California
California
California
Nevada
Washington
Washington
Oregon
Oregon
Washington
Washington
New York
New York

D59
D60
D61
D62
D63
D64

Illinois
Indiana
Indiana
Ohio
Ohio
Texas

D65
D68
D77
D79
D80
D81
D88
D89
D91
D92
D93
D94
D97
E00
E05

Louisiana
Alabama
Missouri
Virgin Islands
Kentucky
Louisiana
California
West Virginia
South Carolina
Montana
Louisiana
California
Washington
Michigan
Illinois

E07
E08
E21
E22
E23
E24

California
California
New Jersey
New York
New York
Texas

District Office
Auburn
Garden Grove
Newport Beach
Campbell
Fullerton
San Diego, Linda
Vista
Los Angeles,
Miracle Mile
San Diego, Pacific
Beach
Los Angeles,
Willshire Center
Alhambra
Fairfield
San Leandro
North Las Vegas
Mount Vernon
Puyallup
Astoria
Bend
Chehalis
Lynnwood
Brooklyn, Canarsie
Staten Island,
Forest Avenue
Belleville
Indianapolis, West
Merrillville
Columbus, East
Columbus, North
Houston,
Downtown
De Ridder
Jackson
Sikeston
St. Croix
Jackson
Leesville
Beach Cities
Williamson
Dillon
Bozeman
Plaquemine
Downey
Seattle, South
Flint, North
Chicago, Back of
the Yards
Fresno, ‘O’ Street
Fresno, Southeast
Brick Town
Brooklyn, Glendale
Bronx, Hub
El Paso, Downtown

B. District Office Codes

DOC
E25

State
New York

E26
E27
E28
E29
E30
E31
E32
E35
E36
E37
E39
E40
E41
E44
E45
E63
E64

Wisconsin
California
California
California
California
California
Oklahoma
Texas
Louisiana
Arkansas
California
California
California
Texas
Texas
District Of
Columbia
Texas

E65
E69
E71
E72
E73
E74
E75

Ohio
Georgia
Mississippi
New York
Missouri
Missouri
Missouri

E76

Missouri

E77
E78

California
California

District Office
Bronx, River
Parkway
Milwaukee, South
Oroville
Sacramento, North
West Sacramento
La Puente Valley
Glendora
Poteau
Fort Worth, South
Baton Rouge, North
North Little Rock
Indio
San Pablo
San Jose, South
San Marcos
Georgetown
Washington, D.C.,
Fort Lincoln
Dallas, Pleasant
Grove
Columbus, West
Vidalia
Biloxi
Rochester, Greece
St. Louis, Northeast
Kirkwood
St. Louis,
Northwest
St. Louis, North
County
American River
Placerville

DOC
E79
E99
H45
I09
I11
I14
I16
I20
I22
I25
I27
I32
I35
I36
I38
I42
I43
I44
I45
I46
I48
I55
I57
I60
I61
I62
I63
I67
I78
I79
I91

State
California
Florida
Wisconsin
Michigan
Michigan
Georgia
Michigan
Arkansas
Texas
Minnesota
Michigan
Arizona
Arizona
Oklahoma
Colorado
Montana
Montana
Montana
South Dakota
Michigan
North Dakota
Nevada
Arizona
Arizona
Utah
Oregon
Alaska
Arkansas
Wyoming
Wyoming
Arizona

District Office
Sacramento, South
Miami, Central
Altoona
Big Rapids
Cadillac
Blue Ridge
Iron Mountain
Mountain Home
Mount Pleasant
Brainerd
Sault Ste. Marie
Chinle
Tuba City
Woodward
Cortez
Glasgow
Havre
Miles City
Pierre
Hancock
Williston
Elko
Kingman
Show Low
Grants Pass
Ketchikan
Monticello
Riverton
Cody
Sells

581

C. Impairment Codes

C.

Impairment Codes

This table lists a mixture of ICD-9 and SSA Impairment Codes in the first column
(PDX), SSA Impairment Codes in the second column (RPDX), and their
corresponding diagnosis and diagnosis groups. Since 1985, only SSA Impairment
Codes should be used, but some ICD-9 codes remain in use. The codes apply not
just to 831 Disability file data elements PDX and RPDX, but also to other data
elements that contain diagnosis codes.
PDX
0110
0420

RPDX
0110
0430

0430

0430

0440

0440

0441

0440

0930
0940
1110
1120
1170
1350
1353
0070
0201
0248
0250
0310
0345
0410
0540
0550
0780
1360
0450
1380
1410
1420
1500
1510
1520

0930
0940
1170
1170
1170
1350
1350
1360
1360
1360
1360
1360
1360
1360
1360
1360
1360
1360
1380
1380
1410
1420
1500
1510
1520

1530
1548
1550

1530
1530
1550

1560

1560

1570

1570

582

Diagnosis table value
Pulmonary tuberculosis
Symptomatic human immunodeficiency virus
(HIV) infection
Symptomatic human immunodeficiency virus
(HIV) infection
Asymptomatic human immunodeficiency virus
(HIV) infection
Asymptomatic human immunodeficiency virus
(HIV) infection
Cardiovascular syphilis
Neurosyphilis (tabes dorsalis)
Aspergillosis
Aspergillosis
Aspergillosis
Sarcoidosis
Sarcoidosis
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Pneumocystis carinii pneumonia (pcp)
Late effects of acute poliomyelitis
Late effects of acute poliomyelitis
Malignant neoplasm of the tongue
Malignant neoplasm of major salivary glands
Malignant neoplasm of esophagus
Malignant neoplasm of stomach
Malignant neoplasm of small intestine including
duodenum
Malignant neoplasm of colon rectum or anus
Malignant neoplasm of colon rectum or anus
Malignant neoplasm of liver and intrahepatic bile
ducts
Malignant neoplasm of gall bladder and
extrahepatic bile ducts
Malignant neoplasm of pancreas

Diagnosis group
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Infect+Parasitic
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms

C. Impairment Codes

PDX
1590

RPDX
1590

1620
1630
1640

1620
1630
1640

1700

1700

1710

1710

1720
1730
1740
1760
1790
1800
1830

1720
1730
1740
1760
1790
1790
1830

1840

1840

1850
1860
1870

1850
1860
1870

1880
1890

1880
1890

1900
1910
1919
1920

1900
1910
1910
1920

1930
1940

1930
1940

1950

1950

1980

1980

1990
1991
2000

1990
1990
2020

2010

2020

2019

2020

2020

2020

2021

2020

2030

2030

Diagnosis table value
Malignant neoplasm of other and ill-defined sites
within the digestive organs and peritoneum
(abdomen)
Malignant neoplasm of trachea bronchus or lung
Malignant neoplasm of pleura
Malignant neoplasm of thymus heart and
mediastinum
Malignant neoplasm of bone and articular
cartilage
Malignant neoplasm of connective and other soft
tissue
Malignant neoplasm of skin
Other malignant neoplasm of skin
Malignant neoplasm of breast
Kaposi's sarcoma
Malignant neoplasm of uterus
Malignant neoplasm of uterus
Malignant neoplasm of ovary and other uterine
adnexa
Malignant neoplasm of other female genital
organs
Malignant neoplasm of prostate
Malignant neoplasm of testis
Malignant neoplasm of penis or other male genital
organs
Malignant neoplasm of bladder
Malignant neoplasm of kidney or other urinary
organs
Malignant neoplasm of eye
Malignant neoplasm of brain
Malignant neoplasm of brain
Malignant neoplasm of other parts of nervous
system
Malignant neoplasm of thyroid gland
Malignant neoplasm of other endocrine glands and
related structures
Malignant neoplasm of other sites (head and neck)
or of unspecified nature
Secondary malignant neoplasms (metastatic
neoplasms of distant sites other than regional
lymph nodes
Malignant neoplasms of unspecified site
Malignant neoplasms of unspecified site
Malignant neoplasm of lymphoid and histiocytic
tissue (lymphoma)
Malignant neoplasm of lymphoid and histiocytic
tissue (lymphoma)
Malignant neoplasm of lymphoid and histiocytic
tissue (lymphoma)
Malignant neoplasm of lymphoid and histiocytic
tissue (lymphoma)
Malignant neoplasm of lymphoid and histiocytic
tissue (lymphoma)
Multiple myeloma and immunoproliferative
neoplasms

Diagnosis group
Neoplasms

Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms

Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms

583

C. Impairment Codes

PDX
2040
2070
2250

RPDX
2070
2070
2250

2380

2380

2180
2290
2390
2440

2390
2390
2390
2460

2450

2460

2460

2460

2500
2510
2520

2500
2510
2520

2530

2530

2550

2550

2630
2649
2680
2720
2730
2740
2749
2760
2750
2770
2780
2790

2630
2630
2630
2720
2730
2740
2740
2760
2770
2770
2780
2790

2800
2810
2820

2810
2810
2820

2840
2850
2860
2870
2880
2890
2900

2840
2850
2860
2870
2880
2890
2940

2901

2940

2930

2940

2940

2940

584

Diagnosis table value
Leukemias
Leukemias
Benign neoplasm of brain and other parts of
nervous system
Neoplasm of uncertain behavior of other sites and
tissues (polycythemia vera)
Neoplasm of unspecified or unknown nature
Neoplasm of unspecified or unknown nature
Neoplasm of unspecified or unknown nature
All disorders of thyroid (except malignant
neoplasm)
All disorders of thyroid (except malignant
neoplasm)
All disorders of thyroid (except malignant
neoplasm)
Diabetes mellitus
Hypoglycemia
All disorders of parathyroid gland (except
malignant neoplasm)
All disorders of the pituitary gland (except
malignant neoplasm)
All disorders of adrenal glands (except malignant
neoplasm)
HIV wasting syndrome
HIV wasting syndrome
HIV wasting syndrome
Hyperlipidemia
Disorders of plasma protein metabolism
Gout
Gout
Diabetic Acidosis
Disorders of metabolism (cystic fibrosis)
Disorders of metabolism (cystic fibrosis)
Obesity and other hyperalimentation
Disorders involving the immune mechanism
(includes AIDS)
Deficiency anemias
Deficiency anemias
Hereditary hemolytic anemias (including all sickle
cell)
Aplastic anemia
Anemia
Coagulation defects (including hemophilia)
Thrombocytopenia
Granulocytopenia
Other disease of blood and blood-forming organs
Under age 41.5 -- organic mental disorders
(chronic brain syndrome)
Under age 41.5 -- organic mental disorders
(chronic brain syndrome)
Under age 41.5 -- organic mental disorders
(chronic brain syndrome)
Under age 41.5 -- organic mental disorders
(chronic brain syndrome)

Diagnosis group
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Neoplasms
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Endocrn+Nutrit
Blood
Blood
Blood
Blood
Blood
Blood
Blood
Blood
Blood
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders

C. Impairment Codes

PDX
3108

RPDX
2940

2950

2950

2957

2950

2959

2950

2980

2950

2989

2950

2960
2960
2962
2962
2965
2965
2968
2968
2969
2969
3110
3110
2990

2960
2960
2960
2960
2960
2960
2960
2960
2960
2960
2960
2960
2990

2990
3000
3000
3002
3002
3005
3005
3080
3080
3083
3083
3090
3090
3094
3094
3098
3098
3010
3011
3012
3030
3030
3039
3039
3040
3040
3049
3049
3050

2990
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3000
3010
3010
3010
3030
3030
3030
3030
3040
3040
3040
3040
3040

Diagnosis table value
Under age 41.5 -- organic mental disorders
(chronic brain syndrome)
Age 46.5 or older -- schizophrenic paranoid and
other functional psychotic disorders
Age 46.5 or older -- schizophrenic paranoid and
other functional psychotic disorders
Age 46.5 or older -- schizophrenic paranoid and
other functional psychotic disorders
Age 46.5 or older -- schizophrenic paranoid and
other functional psychotic disorders
Age 46.5 or older -- schizophrenic paranoid and
other functional psychotic disorders
Affective disorders
Mood disorders
Affective disorders
Mood disorders
Affective disorders
Mood disorders
Affective disorders
Mood disorders
Affective disorders
Mood disorders
Affective disorders
Mood disorders
Autistic disorders and other pervasive
developmental disorders
Childhood Original Psychosis
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Anxiety related disorders
Neurotic Disorder - Non-Psychotic
Personality disorders
Personality disorders
Personality disorders
Substance Dependence/Alcohol
Substance addiction disorders (alcohol)
Substance Dependence/Alcohol
Substance addiction disorders (alcohol)
Substance Dependence/Drugs
Substance addiction disorders (drug)
Substance Dependence/Drugs
Substance addiction disorders (drug)
Substance Dependence/Drugs

Diagnosis group
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders

585

C. Impairment Codes

PDX
3050
3060
3160
3070
3072
3120
3128
3129
3138
3140

RPDX
3040
3060
3060
3070
3070
3120
3120
3120
3138
3140

3150

3150

3154

3150

3158

3150

3159

3150

3152
3153
3170
3180
3182
3190
3195
3300

3152
3153
3180
3180
3180
3180
3195
3300

3310
3312
3314
3320
3350

3310
3310
3310
3320
3350

3360
3370
3379
3400
3430
3439
3450
3451
3460
3469
3336
3339
3410
3480
3490
3501
3521
3530
3540
3560
3569

3360
3370
3370
3400
3430
3430
3450
3450
3460
3460
3490
3490
3490
3490
3490
3490
3490
3490
3490
3570
3570

586

Diagnosis table value
Substance addiction disorders (drug)
Somatoform disorders
Somatoform disorders
Eating and tic disorders
Eating and tic disorders
Conduct disorders
Conduct disorders
Conduct disorders
Oppositional/defiant disorders
Attention deficit disorders/attention deficit
hyperactivity disorder
Developmental and emotional disorders of
newborn and younger infants
Developmental and emotional disorders of
newborn and younger infants
Developmental and emotional disorders of
newborn and younger infants
Developmental and emotional disorders of
newborn and younger infants
Learning disorders
Speech and language delays
Under age 41.5 --mental retardation
Under age 41.5 --mental retardation
Under age 41.5 --mental retardation
Under age 41.5 --mental retardation
Borderline intellectual functioning
Cerebral degenerations usually manifest in
childhood
Age 46.5 or older -- brain atrophy
Age 46.5 or older -- brain atrophy
Age 46.5 or older -- brain atrophy
Parkinson's disease
Anterior horn cell disease (including amyotrophic
lateral sclerosis)
Other diseases of spinal cord
Disorders of autonomic nervous system
Disorders of autonomic nervous system
Multiple sclerosis
Cerebral palsy
Cerebral palsy
Epilepsy
Epilepsy
Migraine
Migraine
Neurological conditions
Neurological conditions
Neurological conditions
Neurological conditions
Neurological conditions
Neurological conditions
Neurological conditions
Neurological conditions
Neurological conditions
Diabetic and other peripheral neuropathy
Diabetic and other peripheral neuropathy

Diagnosis group
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Disorders
Mental Retardation
Mental Retardation
Mental Retardation
Mental Retardation
Mental Disorders
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense

C. Impairment Codes

PDX
3570
3579
3580
3590

RPDX
3570
3570
3580
3590

3599

3590

3610
3620
3650
3660
3670
3680
3690
3750
3780
3860

3610
3620
3650
3660
3680
3680
3690
3750
3780
3860

3880
3890
3891
3910

3880
3890
3890
3910

3918

3910

3950
3940
3960
3980
4010
4020
4030
4100
4110
4130
4140

3950
3980
3980
3980
4010
4020
4030
4100
4100
4130
4140

4149

4140

4160
4240

4160
4240

4249

4240

4250
4254
4270
4280
3420

4250
4250
4270
4280
4380

4300

4380

4310

4380

Diagnosis table value
Diabetic and other peripheral neuropathy
Diabetic and other peripheral neuropathy
Myoneural disorders
Under age 41.5 -- muscular dystrophies and other
myopathies
Under age 41.5 -- muscular dystrophies and other
myopathies
Retinal detachments and defects
Other retinal disorder (diabetic retinopathy)
Glaucoma
Cataract
Visual disturbances
Visual disturbances
Blindness and low vision
Cardiac transplantation
Strabismus and other disorders of eye movements
Vertiginous syndromes and other disorders of
vestibular system
Other disorders of ear
Deafness
Deafness
Chronic rheumatic fever or rheumatic heart
disease
Chronic rheumatic fever or rheumatic heart
disease
Diseases of aortic valve
Other rheumatic heart disease
Other rheumatic heart disease
Other rheumatic heart disease
Essential hypertension
Hypertensive vascular disease
Hypertensive vascular and renal disease
Acute myocardial infarction
Acute myocardial infarction
Angina pectoris without ischemic heart disease
Chronic ischemic heart disease with or without
angina
Chronic ischemic heart disease with or without
angina
Chronic pulmonary heart disease
Valvular heart disease or other stenotic defects or
valvular regurgitation
Valvular heart disease or other stenotic defects or
valvular regurgitation
Cardiomyopathies
Cardiomyopathies
Cardiac dysrhythmia
Heart failure
Under age 46.5 -- late effects of cerebrovascular
disease
Under age 46.5 -- late effects of cerebrovascular
disease
Under age 46.5 -- late effects of cerebrovascular
disease

Diagnosis group
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Nervous+Sense
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory

587

C. Impairment Codes

PDX
4360

RPDX
4380

4380

4380

4388

4380

4410
4430
4460
4480
4510
4540
4203
4590
4910
4920
4930
4938
4940
4960
5010
5050
4730
4740
4810
4860
5110
5170
5178
5190
7690
5300
5330
5350
5530
5550
5559
5560
5580
5641
5680
5690
5693
5710
5713
5714
5715
5730
5733
5780
5810
5830
5850
5910
5960

4410
4430
4460
4480
4510
4540
4590
4590
4910
4920
4930
4930
4940
4960
5010
5050
5190
5190
5190
5190
5190
5190
5190
5190
5190
5300
5330
5350
5530
5550
5550
5560
5690
5690
5690
5690
5690
5710
5710
5710
5710
5710
5710
5780
5810
5810
5850
5990
5990

588

Diagnosis table value
Under age 46.5 -- late effects of cerebrovascular
disease
Under age 46.5 -- late effects of cerebrovascular
disease
Under age 46.5 -- late effects of cerebrovascular
disease
Aneurysm of aortic or major branches
Peripheral vascular (arterial) disease
Kawasaki syndrome
Disease of capillaries (hereditary telangiectasia)
Phlebitis and thrombophlebitis
Varicose veins of lower extremities
Chronic venous insufficiency
Chronic venous insufficiency
Chronic bronchitis
Emphysema
Asthma
Asthma
Bronchiectasis
Chronic pulmonary insufficiency (COPD)
Asbestosis
Pneumoconiosis
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Other disorders of the respiratory system
Disease of esophagus
Peptic ulcer (gastric or duodenal)
Gastritis and duodenitis
Hernias
Granulomatous colitis
Granulomatous colitis
Idiopathic proctocolitis (chronic ulcerative colitis)
Other disorders of gastrointestinal system
Other disorders of gastrointestinal system
Other disorders of gastrointestinal system
Other disorders of gastrointestinal system
Other disorders of gastrointestinal system
Chronic liver disease and cirrhosis
Chronic liver disease and cirrhosis
Chronic liver disease and cirrhosis
Chronic liver disease and cirrhosis
Chronic liver disease and cirrhosis
Chronic liver disease and cirrhosis
Gastrointestinal hemorrhage
Nephrotic syndrome
Nephrotic syndrome
Chronic renal failure
Other disorders of the urinary tract
Other disorders of the urinary tract

Diagnosis group
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Circulatory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Respiratory
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Digestive
Genito-Urinary
Genito-Urinary
Genito-Urinary
Genito-Urinary
Genito-Urinary

C. Impairment Codes

PDX
5990
5997
6080
6202
6221
6290
6920
6940
6950
6954
6960
7050
7080

RPDX
5990
5990
6080
6290
6290
6290
6940
6940
6950
6950
6960
7050
7090

7090

7090

7100

7100

7101

7100

7140

7140

7143

7140

7120
7150
7157
7160
7169
7184
7194
7200

7150
7150
7150
7150
7150
7150
7150
7200

7221
7222
7224
7225
7226
7228
7230
7240
7242
7246
7250
7260
7270
7280
7290
7291
7292
7300
7301
7330

7240
7240
7240
7240
7240
7240
7240
7240
7240
7240
7280
7280
7280
7280
7280
7280
7280
7300
7300
7330

Diagnosis table value
Other disorders of the urinary tract
Other disorders of the urinary tract
Other disorders of the male genital organs
Genital ulcerative disease, female
Genital ulcerative disease, female
Genital ulcerative disease, female
Bullous dermatoses
Bullous dermatoses
Erythematous conditions (includes discoid lupus)
Erythematous conditions (includes discoid lupus)
Psoriasis
Disorders of sweat glands
Other disorders of the skin and subcutaneous
tissues
Other disorders of the skin and subcutaneous
tissues
Diffuse diseases of connective tissue (including
systemic lupus)
Diffuse diseases of connective tissue (including
systemic lupus)
Rheumatoid arthritis and other inflammatory
polyarthropathies
Rheumatoid arthritis and other inflammatory
polyarthropathies
Osteoarthrosis and allied disorder
Osteoarthrosis and allied disorder
Osteoarthrosis and allied disorder
Osteoarthrosis and allied disorder
Osteoarthrosis and allied disorder
Osteoarthrosis and allied disorder
Osteoarthrosis and allied disorder
Ankylosing spondylitis and other inflammatory
spondylitis
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of back (discogenic and degenerative)
Disorders of muscle, ligament and fascia
Disorders of muscle, ligament and fascia
Disorders of muscle, ligament and fascia
Disorders of muscle, ligament and fascia
Disorders of muscle, ligament and fascia
Disorders of muscle, ligament and fascia
Disorders of muscle, ligament and fascia
Bone infection
Bone infection
Other disorders of bone and cartilage
(osteoporosis)

Diagnosis group
Genito-Urinary
Genito-Urinary
Genito-Urinary
Genito-Urinary
Genito-Urinary
Genito-Urinary
Skin
Skin
Skin
Skin
Skin
Skin
Skin
Skin
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal
Musculoskeletal

589

C. Impairment Codes

PDX
7334

RPDX
7330

7340

7330

7370
7400
7410
7419
7460
7471
7500
7580
7420
7513
7552
7560
7590
7599
7600
7649

7370
7400
7410
7410
7460
7460
7500
7580
7590
7590
7590
7590
7590
7590
7600
7649

7651

7649

7650
7800
7803
7804
7809
7830

7650
7800
7800
7800
7800
7830

7834

7830

7840
7841
7845
0000
0001
6490
7810
7850
7865
2480
2580
3130
6400
6420
6430
7740
9840
9849
0688
2490
4880
6880
7950

7840
7840
7840
7910
7910
7920
7920
7920
7920
7930
7930
7930
7930
7930
7930
7930
7930
7930
7940
7940
7940
7940
7940

590

Diagnosis table value
Other disorders of bone and cartilage
(osteoporosis)
Other disorders of bone and cartilage
(osteoporosis)
Curvature of spine
Anencephalus and catastrophic anomalies
Spina bifida
Spina bifida
Symptomatic congenital heart disease
Symptomatic congenital heart disease
Congenital anomalies of upper alimentary tract
Chromosomal anomalies
Other congenital anomalies
Other congenital anomalies
Other congenital anomalies
Other congenital anomalies
Other congenital anomalies
Other congenital anomalies
Multiple body disfunction
Birth weight between 1200 and 2000 grams and
small for gestational age
Birth weight between 1200 and 2000 grams and
small for gestational age
Birth weight under 1200 grams
Sleep related disorder
Sleep related disorder
Sleep related disorder
Sleep related disorder
Malnutrition, maramus, failure to thrive (growth
impairment)
Malnutrition, maramus, failure to thrive (growth
impairment)
Loss of voice
Loss of voice
Loss of voice
Unknown no medical evidence
Unknown no medical evidence
Unknown insufficient medical evidence
Unknown insufficient medical evidence
Unknown insufficient medical evidence
Unknown insufficient medical evidence
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown no code applies
Unknown code impossible
Unknown code impossible
Unknown code impossible
Unknown code impossible
Unknown code impossible

Diagnosis group
Musculoskeletal
Musculoskeletal
Musculoskeletal
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Congenital
Accidents
Unknown
Unknown
Unknown
Accidents
Accidents
Accidents
Accidents
Unknown
Unknown
Unknown
Unknown
Unknown
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents

C. Impairment Codes

PDX
0010
8028
8030
8040
8060

RPDX
7941
8030
8030
8030
8060

8141
8180
8240
8270
8280
8050
8290
8360
8380
8390
8400
8404
8409
8440
8450
8480
8540
8690
9020
9030
9594
9599
8760
8790
8798
8840
8910
8920
8940
9050

8180
8180
8270
8270
8270
8290
8290
8390
8390
8390
8480
8480
8480
8480
8480
8480
8540
8690
8690
8690
8690
8690
8790
8790
8790
8840
8940
8940
8940
9050

9070
9534
9420
9430
9480

9070
9070
9480
9480
9480

Diagnosis table value
Unknown code impossible
Fracture of skull without intracranial injury
Fracture of skull without intracranial injury
Fracture of skull without intracranial injury
Fracture of vertebral column with spinal cord
injury
Fractures of upper limb
Fractures of upper limb
Fractures of lower limb
Fractures of lower limb
Fractures of lower limb
Other fractures of bones
Other fractures of bones
Dislocations - all types
Dislocations - all types
Dislocations - all types
Sprains and strains - all types
Sprains and strains - all types
Sprains and strains - all types
Sprains and strains - all types
Sprains and strains - all types
Sprains and strains - all types
Intracranial injury
Internal injury
Internal injury
Internal injury
Internal injury
Internal injury
Other open wounds except limbs
Other open wounds except limbs
Other open wounds except limbs
Open wound of upper limb (soft tissue injury)
Open wound of lower limb (soft tissue injury)
Open wound of lower limb (soft tissue injury)
Open wound of lower limb (soft tissue injury)
Late effects of musculoskeletal and connective
tissue injuries (amputations)
Late effects of injuries to the nervous system
Late effects of injuries to the nervous system
Burns
Burns
Burns

Diagnosis group
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents
Accidents

591

Your Comments
The information in this user’s manual comes in part from the experiences of
researchers who have used the SSA program data. Your experiences with this
user’s manual and the data are critically important to the development and
improvement of future editions. SSA would therefore like to hear from you. If
you detect an error, please notify SSA immediately. If something in the manual
or the data are unclear, please contact SSA, even if after a while you managed to
solve the issue. Future users will greatly appreciate your contribution.
In comments on this user’s manual, please mention the date on the coverpage and
the relevant page number(s). In comments on data idiosyncracies, please mention
the names of the master file, recurring extract file (if applicable), and data
element(s).
E-mail, fax, or mail your comments to:
SSA Data Linkage Team
Office of Research, Evaluation and Statistics
4-C-15 Operations Building
6401 Security Boulevard
Baltimore, MD 21235-6401
E-mail:
[email protected]
Fax:
410.965.3308
Telephone: 410.965.5530
Thank you for your input.

593

Full-Name Index
This index lists data element names across all master files.
MBR:
SSR:
Numident:
MEF:
831:
CWHS:

pages 58 to 196
pages 257 to 383
pages 409 to 423
pages 431 to 453
pages 457 to 491
pages 496 to 529

A
Account Number (SSN or CAN), 440
Action Block Type, 60
Adjudicative Level, 459
Adjustment of Reduction Factor Code, 64
Alien Country of Citizenship, 61
Alien Country of Origin, 267
Alien Residency Date, 272
Alien Sponsor, 273
Alien/Citizenship Status, 263
Alternate Insurance Status, 514
Amount of Family Benefit in Force, 498
Appeals Code, 344
Appeals Date, 343
Application Date, 275
Application Receipt Date, 278

B
Beneficiary Identification Code, 66, 461
Beneficiary Own Account Number, 73
Beneficiary's Sex Code, 168
Benefit Paid Designation Indicator, 76
Benefit Payment Code, 74
Body System Codes, 462

C
CAN/HUN of Sampled Individual, 499
Citizenship Code, 410
City and/or County of Birth, 417
Claim Account Number, 77
Computation and Insured Status, 82
Computations Status Type of Action, 280
Cumulative Earnings 1937 to 1950, 442
Cumulative Earnings 1951 to 1977, 443
Cumulative Earnings 1978 to Date, 444
Cumulative Quarters of Coverage 1947 to
1950, 445
Cumulative Quarters of Coverage 1951 to
1977, 446

Cumulative Retirement Increment Months
Current, 83
Cumulative Taxable Earnings 1937-to-Date,
500
Current Entitlement Code, 80
Custody Code, 78

D
Date Disability Period Began, 465
Date of Action, 95
Date of Birth, 277, 412
Date of Birth (of beneficiary), 97
Date of Birth of Primary, 98, 433, 504
Date of Credit Action, 100
Date of Current Entitlement, 102
Date of DDS or SSA Decision, 466
Date of Death, 283, 413, 434, 505
Date of Death of Primary, 101
Date of Death Source, 507
Date of Disability Onset, 89
Date of Entitlement to Disability, 103
Date of Filing, 107
Date of Initial Entitlement, 105
Date of Suspension/Termination, 108
Deemed Income Amount, 284
Denial Code, 286
Denial Date, 289
Diagnosis Code, 92
Diagnosis Code-Secondary, 94
Direct Deposit Code, 88
Direct Deposit Payment Code, 282
Disability Adjudication Date, 110
Disability Award Code and Special Action
Code, 86
Disability Beginning Year, 503
Disability Diagnosis Code--Primary, 290
Disability Diagnosis Code--Secondary, 293
Disability Onset Date, 295
Disability Payment Code, 296
District Office Code, 99
Domestic Quarters of Coverage, 109

595

C. Impairment Codes

Drug Addiction and Alcoholism, 84
Drug or Alcohol Addiction, 463
Dual Entitlement Indication, 502
Dual Entitlement Status Code, 90

E
Earliest Computation Date, 369
Earned Income Amount, 310
Earned Income Chargeable Amount, 299
Earned Income Frequency, 312
Earned Income Start Date, 313
Earned Income Type Code, 314
Earnings Report Type, 449
Earnings Report Year, 451
Earnings Total Compensation, 452
Earnings Type of Employment, 447
Education Years, 468
Eligibility Date, 301
Eligibility Year, 113
Employer Identification Number, 448
Entry Code, 415
Enumeration Cycle Date, 411
Essential Person-1974 Conversion Case, 302
Ethnic Description, 420
Extended Period of Eligibility Begin Date,
111

F
Family Maximum, 114
Federal Money Due Amount, 304
Federal Money Paid Amount, 306
FICA Earnings Annually 1951-present, 435
File Selection Date, 366
Filing Date, 469
First Payment Date On This Record, 308
First Year Employed, 512
First Year of FICA Earnings After 1950,
436
Foreign Place of Birth Indicator, 418

G
Guardian Status, 115

H
Housed Under Number, 309

I
Inactive Record Indicator, 368
Indexed Monthly Earnings, 116
Initial Decision Date, 260

596

L
Language Code, 121
Larger Excess Monthly Benefit Amount,
123
Larger Full Monthly Benefit Amount, 124
Last Year Employed Prior to Current Year,
516
Last Year of FICA Earnings, 437
Ledger Account File, 325
Ledger Account File (Payment Status), 117
Living Arrangement Code for Federal
Money, 329
Living Arrangement Code for State Money,
333

M
Mailing Address ZIP Code, 342
Master File Type, 331
Medicare First Year Employed, 517
Medicare Last Year Employed, 518
Medicare Taxable Earnings for Years 1983to-Date, 519
Medicare Taxable Self-employment Income,
521
Military Service Code, 129
Month and Year of Entitlement or Death,
508
Month and Year of First Entitlement to DIB,
506
Month and Year of Termination (Cessation)
of Disability, 510
Monthly Benefit Amount, 125
Monthly Benefit Credited, 126
Monthly Benefit Payable, 128

N
Number of Payments, 332
Number of Years Employed 37-to-Date, 522
Number of Years Employed 51-to-Date, 523

O
Offset Amount, 131
Offset Code, 132
Offset Date Code, 133
Offset Effective Date, 130
Offset Termination Date, 138
Offset Type Code, 134
Other Account Number, 136
Other Beneficiary Identification Code, 137
Other Date of Entitlement, 139
Other Primary Insurance Amount, 140

P
Pay Flag 1, 336
Pay Flag 2, 338
Payment Status Code, 146
Payment status for the following month, 346
Permanent Disability Code, 467
Presumptive Decision Date, 472
Presumptive Disability Decision, 471
Primary Impairment Code, 473
Primary Insurance Amount, 142
Primary Insurance Amount in Force, 524
Primary Insurance Factor Code, 144
Primary Insurance History Benefit Pointer,
141

Q
Quarters of Coverage Annually for 19511977, 441

R
Race Code, 352
Race of Account Number Holder, 438
Race of Primary, 525
Railroad Retirement Code, 162
Reason For Change in PIA, 157
Reason For Deduction, 158
Reason For Disallowance or Denial, 149
Reason for Suspension or Termination, 160
Recoded Primary Impairment Code, 481
Recoded Secondary Impairment Code, 482
Recomputation Code, 147
Record Establishment Date, 354
Record Identification, 480
Regulation Basis Code, 475
Representative Payee Custody Code, 356
Representative Payee Guardian/Competency
Code, 357
Representative Payee Type, 358
Residence Address ZIP Code, 262
Residence State & County Code (monthly),
376
Residence State and County Code, 340
Resource-Car, 360
Resource-House, 361
Resource-Income Producing Property, 363
Resource-Insurance, 364
Resource-Other, 365
Result of Determination, 479

Security Income Status Code, 172
Self-Employment Taxable Earnings, 526
Servicing Field Office Code, 298
Sex and Race of Primary Beneficiary, 174
Sex Code, 367, 421
Sex of Account Number Holder, 439
Sex of Primary, 527
Smaller Actuarially Reduced Monthly
Benefit Amount, 166
Social Security Earnings, 511
Social Security Number, 422, 484
Social Security Number for Person, 335
Special Action Code One, 164
State Code (Numerical), 486
State Concurrent Eligibility Indicator, 372
State Money Due Amount, 379
State Money Paid Amount, 370
State Of Claimant Residence, 485
State or Country of Birth, 419
State Program Category Payment Code, 374
State Receipt Date, 488
State/County Code, 167
Student Indicator, 378
Survivor Increment Months, 171

T
Termination of Old-Age Benefits, 529
Total Compensation for 1978 through
Current Year, 528
Total FICA Earnings, 453
Type of Action, 381
Type of Award Code, 176
Type of Claim, 178, 489
Type of Dual Entitlement, 181
Type of Payee, 183

U
Unearned Income Amount, 317
Unearned Income Chargeable Amount, 383
Unearned Income Frequency, 319
Unearned Income Start Date, 321
Unearned Income Type Code, 322

W
Work Indication Code, 185

Y
Years of Coverage, 187

S
Secondary Impairment Code, 483
Security Income File Type, 169

Z

597

C. Impairment Codes

ZIP Code Add On, 196
ZIP Code of Claimant, 491
ZIP Code/Consular Office Code, 188

598