FARES Web-based Sy Food Aid Request Entry System

COMMODITY REQUESTS

Start New Request >Add Header
MFRC140D
new Commodity Request
Access the Start New
Request>Add Header
(MFRC140D) page by
clicking Start New Request
from the Main menu. A
Commodity Request Number
is system assigned if no
validation errors are found
when Update is clicked. The
Request Number is formatted
with a CR- prefix, followed by
the last two digits of the
Fiscal Year and a 5 digit
system assigned sequence
number (CR-02-99999). The
5 digit system assigned
sequence number starts with
00001 for each new Fiscal
Year. After you have entered
a Request Header, it is
displayed in the Request List
screen.
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Commodity Type,
Program, Fiscal Year, Destination Country, US Load Port Date, Destination Date, and Type/
Subtype are required fields.
US Load Port Date must be greater than the current date.
Destination Date must be greater than the US Load Port Date.
All other fields are optional at this time.
Any user can create a Request, however, US-AID and FAS may only enter Requests for their
programs. EOD may only enter Requests for processed commodities, and BCD may only
enter Requests for bulk commodities.
Users with View roles for FARES cannot create Requests.
Update must be selected to add the Request Header to the system. After Update, the Add
Commodity (MFRC156D) page is displayed.

New Commodity Request Header

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COMMODITY REQUESTS

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Commodity Type - Click the radio button
to select the Type of Commodities for the
Commodity Request: PROCESSED or
BULK. (Required)
❍ BCD users can create only Bulk
Commodity Requests.
❍ EOD users can create only
Processed Commodity Requests.
❍ AID / FAS users can create either
Processed or Bulk Commodity
Requests.

Fiscal Year - Displays a selection of Fiscal
Years to add to the Commodity Request
Header. Select the year from the drop-down
list in which funds for the Commodity
Request should be allocated. (Required)

Programs - Displays a selection of
Program Types to add to the Commodity
Request Header. Select from the dropdown list the Program under which
Commodities should be purchased.
(Required)
❍ If you log on as a FAS user, the dropdown list is limited to GFEI, Section
416b, and Food For Progress. FAS
users are only allowed to create
Commodity Requests for these
programs.
❍ If you log on as an AID user, the
drop-down list is limited to Title II,
Title III, and BEHT. AID users are
only allowed to create Commodity
Requests for these programs.

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Destination Country - Displays a selection
of Destination Countries to add to the
Commodity Request Header. Select from
the drop-down the Country where the
Commodities ordered on the Commodity
Request should be delivered. (Required)

U.S. Port Load Date - Displays an entry
area for the date the commodities should
arrive at the U.S. Load Port to the
Commodity Request Header. Enter the date
the Commodities should arrive at the U.S.
port. (Required)
Defaults to spaces. The U.S. Port Load
Date must be beyond the current date,
before the Destination Date, and be in a
mm/dd/yyyy format. The Cal (calendar)
button displays a popup calendar window
for selecting the U.S. Port Load Date.

Destination Date - Displays an entry area
for the date the Commodities should arrive
at their destination to the Commodity
Request Header.
Defaults to spaces. The Destination Date
must be greater than the U.S. Port Load
Date and be in a mm/dd/yyyy format. The
CAL (calendar) opens a calendar for easy
date entry. (Required)

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COMMODITY REQUESTS

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S.I. Number - Displays an entry area to add
the S.I. Number (Shipping Instruction
Number) to the Commodity Request
Header. The Shipping Instruction Number is
used by the World Food Program to track
Commodity Requests.
Defaults to spaces.

Project Number - Displays an entry area
for the Project Number to be added to the
Commodity Request Header. The Project
Number is also used by the World Food
Program to track Commodity Requests.
The Project Number field defaults to spaces.

Agreement Number - Displays an entry
area for the Agreement Number to be
added to the Commodity Request Header.
This number identifies which Commodities
can be requested and the Destination
Countries where the requested
Commodities can be delivered.
Defaults to spaces.

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Order Number - Displays an entry area for
the Order Number to be added to the
Commodity Request Header. The Order
Number is used by the World Food
Program and U.S. Agency for International
Development to track Commodity Requests.
Defaults to spaces.

CCC Number - Displays an entry area for
the CCC Number to be added to the
Commodity Request Header. The CCC
Number is the Commodity Credit
Corporation Number.
Defaults to spaces.

Cable Number - The number of the cable
used on a Commodity Request to transfer
funds to an individual in another country.
Funds are deposited with a domestic bank,
which cables instructions to a correspondent
bank abroad to make the funds available to
the payee.
This field defaults to spaces.

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Regional Designation - Displays an entry
area for the Regional Designation to be
added to the Commodity Request Header.
The Regional Designation is the Region in
which the Commodities on a Commodity
Request are scheduled to be delivered.
Defaults to spaces.

Freight Forwarder - Displays a drop-down
list of Freight Forwarders. Select the Freight
Forwarder that should handle the
Commodities for this Commodity Request.
Defaults to spaces.

Freight Consolidation - Displays an entry
area for the Freight Consolidation
Information to be added to the Commodity
Request Header. The Freight Consolidation
Number is assigned to like items for the
shipping purposes.
Defaults to spaces.

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Type/Subtype - Displays a selection of
Commodity Request Type/Subtype
combinations to add to the Commodity
Request Header. This Identifies the specific
Type of Commodity Request and is derived
from the Request Type and Subtype.
(Required)
Current available Types / Subtypes:
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DEVELOPMENT / CONSORTIUM
MONETIZATION
DEVELOPMENT / DIRECT
DISTRIBUTION
DEVELOPMENT /
MONETIZATION
DEVELOPMENT / PRRO
DEVELOPMENT / TRANSITION
EMERGENCY / CONSORTIUM
EMERGENCY / DIRECT
DISTRIBUTION
EMERGENCY / IEFR
EMERGENCY / MONETIZATION
EMERGENCY / PRRO
EMERGENCY / TRANSITION

Free Form Remarks - Displays an entry
area for Free-Form Remarks to be added to
the Commodity Request Header.
Defaults to spaces.

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Update

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Select - Use Select Requirements checkbox to select Requirements to add to the
new Commodity Request. Multiple
Requirements may be selected from the
list. The Select check boxes are unselected
by default.
Requirements - Displays the
Requirements (Special Instructions) from
which to select that may be needed for a
Commodity Request. All available active
Requirements are listed on the page with a
check box.
The Free Form text field at the bottom of
the Select Requirements check-box
selection defaults to spaces and is used to
add Requirements not listed in the Select
Requirements check box. The text entered
in this Add Requirement box will NOT be
converted to upper case.

Click Update to save all information
entered for a new Commodity Request.

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