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Addresses (LUCA) Program
CHAPTER 1
INTRODUCTION TO THE 2010 DECENNIAL CENSUS LOCAL UPDATE OF CENSUS
ADDRESSES (LUCA) PROGRAM
The 2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Background
The Census Address List Improvement Act
The Census Bureau’s Master Address File (MAF)
The Topologically Integrated Geographic Encoding and Referencing (TIGER®)
Database
The MAF/TIGER Accuracy Improvement Project: Digital Update of the TIGER®
Database
Census Bureau LUCA Responsibilities
LUCA Participant Responsibilities
Training and Technical Support
The LUCA Schedule
The 2010 Decennial Census Local Update of Census Addresses (LUCA) Program
The Local Update of Census Addresses (LUCA) Program is an integral part of the
decennial census activities. It uses the expertise of tribal, state, and local
governments to improve the accuracy and completeness of the address list used to
take the census.
The Census Bureau invited the highest elected official of your jurisdiction to
participate in this program. Your jurisdiction selected Option 1, Title 13 Full
Address List Review in computer-readable format. This option allows you to:
•
Review the Census Bureau’s Address List for your jurisdiction.
•
Comment on any city-style 1 address on the Address List using action codes
such as: “add,” “delete,” “correction,” “not in jurisdiction,” or
“nonresidential.”
•
Identify group quarter 2 addresses.
•
Challenge the count of addresses in a census block. If a census block
contains only noncity-style 3 addresses, you may challenge only the address
count.
NOTE: For census blocks with a mix of city-style and noncity-style
addresses, you may update individual city-style addresses or challenge the
count of addresses for the census block, but you cannot do both. In general,
city-style updates are more useful than block count challenges.
1
A city-style address consists of a house number and street name; for example, 201 Main Street. The address may or
may not be used for the delivery of mail and may include apartment numbers/designations or similar identifiers.
2
A group quarter is a place of residence that is normally owned or managed by an entity or an organization providing
housing and/or services for the residents. See Chapter 2 for a complete definition.
3
A noncity-style address does not contain a house number and street name. Examples include rural route and box
number addresses; highway contract route addresses; post office boxes and drawers; and general delivery.
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
•
Identify any additions, deletions, or corrections to roads or other physical
features on the Census Bureau paper maps or submit an updated version of
the digital map file (shapefile) provided by the Census Bureau.
Background
The Census Address List Improvement Act
The Census Address List Improvement Act of 1994 (Public Law 103-430)
strengthened the Census Bureau’s partnership capabilities with tribal, state,
and local governments by expanding the methods the Census Bureau could use
to exchange address information. Designed to improve the accuracy of the
Census Bureau’s address list, the Act authorized the Census Bureau to provide
individual addresses to officials of tribal, state, and local governments who
agreed to conditions of confidentiality. Census 2000 marked the first
decennial census for which the Census Bureau could provide its address list
for review to governments that signed the required confidentiality agreement.
(See Appendix A for the terms of the LUCA Program Confidentiality and
Security Guidelines.)
The Census Bureau’s Master Address File (MAF)
In preparation for Census 2000, the Census Bureau created the Master Address
File (MAF) by merging the 1990 Address Control File 4 with the latest version
of the U.S. Postal Service’s (USPS) Delivery Sequence File 5 (DSF). The
MAF is a nationwide database of all addresses used to support many of the
Census Bureau’s operations. Besides containing mailing addresses and ZIP
Codes, an address record in the MAF also contains geographic information
about the location of addresses. In areas where there are noncity-style
addresses (e.g., rural route or post office box number), the address record may
contain additional information such as a location description.
The Topologically Integrated Geographic Encoding and Referencing (TIGER®)
Database
Address records in the MAF are linked to feature segments in the
Topologically Integrated Geographic Encoding and Referencing (TIGER®)
database. The TIGER® database includes the geographic coordinates and
names of all streets, water features, and other linear features, and boundaries
for all jurisdictions and statistical areas (census tracts6 , census blocks 7 , etc.)
4
The 1990 residential address list used to label questionnaires, control the mail response check-in operation, and
determine the nonresponse follow-up workload.
5
A computerized file containing all delivery point addresses serviced by the U.S. Postal Service (USPS). The USPS
updates the DSF continuously as its letter carriers identify addresses for new delivery points or changes in the status of
existing addresses.
6
A census tract is a small, relatively permanent statistical division of a county or statistically equivalent entity,
delineated for the purpose of presenting Census Bureau statistical data.
7
A census block is a geographic area bounded by visible features, such as streets, roads, streams, and railroad tracks,
and invisible features, such as the boundaries of governmental units and other legal entities. Census blocks are the
smallest area for which the Census Bureau collects and tabulates statistical information.
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
used to tabulate decennial census data. The TIGER® database also includes
address ranges 8 along streets that have city-style addresses and the hierarchy
of census geographic area codes from the state level down to individual census
blocks (http://www.census.gov/geo/www/geodiagram.html). By linking
address records in the MAF to the TIGER® database, the Census Bureau is
able to identify street segments along which an individual address exists and
determine the geographic code that applies to that address.
The Census Bureau’s Geography Division regularly updates the MAF/TIGER
database from various sources. In addition to the USPS DSF, other sources of
updates include current household surveys, special censuses, and local sources.
Census Bureau LUCA Responsibilities
The Census Bureau’s LUCA responsibilities include:
•
Provide training to LUCA Program participants.
•
Provide the necessary materials to participants.
•
Provide technical assistance.
•
Process updates submitted by LUCA participants.
•
Conduct a 100% Address Canvassing (field check) operation. The
Census Bureau will visit each census block within your jurisdiction
during this operation to update our address list and validate your
LUCA submissions.
•
Provide feedback materials for your review.
•
Provide assistance to participants to resolve any address discrepancies.
•
Provide for a formal appeal of disputed addresses by an independent
Federal agency outside of the Census Bureau and the Department of
Commerce.
LUCA Participant Responsibilities
Your responsibilities include:
8
•
Select staff to perform the LUCA Program review. (The Census
Bureau suggests that individuals in your jurisdiction involved in zoning
enforcement not work on this program since this may create a conflict
of interest.)
•
Sign and return the Registration Form.
Address ranges are the first and last address numbers that could exist along a given section of a street. Usually one
side of the street has even address numbers and the other side has odd address numbers.
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
•
All liaisons, reviewers, and anyone with access to Title 13 materials
must read, understand, and agree to abide by the Census Bureau’s
Confidentiality and Security Guidelines (See Appendix A for the terms
of the LUCA Program Confidentiality Agreement and Security
Guidelines).
•
All liaisons, reviewers, and anyone with access to Title 13 materials
must sign and return to the Census Bureau the Confidentiality
Agreement Form.
•
Complete and return the Self-Assessment Form.
•
Complete and return the Participation Option/Product Preference form.
•
Ensure that everyone working on the LUCA program understands the
procedures for participating in the program and Census Bureau
terminology and concepts.
•
Keep Census Bureau addresses, and maps showing structure points 9 ,
(housing units and group quarters locations) confidential and ensure
their use only for census purposes. (Although structure points are not
displayed on the LUCA materials during the LUCA review phase, they
will be provided for the Feedback phase of the program.)
•
Ensure the receipt of all required materials for the LUCA program
review.
•
Prepare a strategy to conduct the review of LUCA materials.
•
Within 120 calendar days of receiving your LUCA materials, complete
your address list review and return your updated materials to the
Census Bureau.
•
Review the Census Bureau’s detailed feedback materials.
•
Appeal address discrepancies to the LUCA Appeals Office.
•
After the appeals process is complete, return to the Census Bureau or
destroy all Title 13 materials.
•
The LUCA liaison must verify the return or destruction of Title 13
materials by signing and returning to the Census Bureau the Return or
Destruction of Title 13, U.S.C. Materials form.
•
All LUCA program reviewers must sign and date the Return or
Destruction of Title 13, U.S.C. Materials form.
Training and Technical Support
Training workshops conducted by Census Bureau staff will provide you with handson experience in using the 2010 Decennial Census LUCA Program materials. If you
9
A structure point is a coordinate location that represents the location of one or more housing units and/or group
quarters. Structure points are protected by Title 13. See Appendix A, Confidentiality and Security Guidelines.
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
need additional information or assistance, please contact your Census Bureau
Regional Office listed on the back cover.
Schedule
January – February 2007
LUCA advance notification letters and
information materials were mailed to highest
elected officials and other contacts in eligible,
active, functioning governments.
March – June 2007
LUCA Promotional Workshops were
conducted.
August 2007
LUCA invitation letters and registration
materials were mailed to the highest elected
officials and as a cc to other contacts in eligible,
active, functioning governments.
.
August 2007- January 2008
Invited governments register for LUCA and the
Census Bureau ships LUCA review materials to
each participating government.
August 2007
LUCA Training Workshops begin.
September 2007 – March 2008
LUCA participants review and update the
address list and return their comments to their
Census Bureau’s Regional Office within 120
calendar days from the receipt of materials.
October 2007 – October 2008
Census Bureau reviews participant’s LUCA
submissions and updates the Master Address
File/TIGER® system.
November 2008 – June 2009
Census Bureau prepares for and conducts an
Address Canvassing Operation using GPS
equipped hand held computers.
August 2009 – October 2009
Census Bureau provides feedback materials to
participants showing how we processed each
participant’s LUCA submissions.
September 2009 – December 2009 Participants review feedback materials and have
the opportunity to appeal the results to the
LUCA Appeals Office.
September 2009 – January 2010
LUCA Appeals Office reviews and adjudicates
appeals.
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
Chapter 1: Introduction to 2010 LUCA
1
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
CHAPTER 2
BEFORE YOU BEGIN YOUR REVIEW
Introduction
What is Included in the LUCA Review?
What is a Housing Unit?
What is a Group Quarter?
Unacceptable Types of Housing Units and Group Quarters
Census Bureau Addresses
Census Tract
Census Block
Strategies for Reviewing the Census Bureau’s Address List
Local Address Sources
Introduction
Chapter 2 explains some of the terms and concepts used by the Census Bureau
and recommended strategies for your LUCA review. Refer to the Glossary or
visit the Census Bureau’s Web site at http://www.census.gov for additional
terms and definitions.
What is a Housing Unit?
A single-family house, townhouse, mobile home, trailer, apartment, group of
rooms, or a single room occupied as a separate living quarters or, if vacant,
intended for occupancy as a separate living quarters. A separate living
quarters is one in which one or more occupants (or intended occupants, if
vacant) live separate from any other individual(s) in the building and have
direct access to the living quarters without going through another living
quarters, such as from outside the building or through a common hall.
The following types of housing units are acceptable and should be included on
the Address List:
•
•
•
•
Houses, including townhouses, condominiums, and apartments.
Living quarters within an otherwise nonresidential structure such as an
apartment within a church, school, or business.
Mobile homes or trailers occupied as separate living quarters, or if
vacant, intended for occupancy as separate living quarters.
Any units under construction that will be habitable (closed to the
elements with final roof, windows, and doors) on Census Day, April 1,
2010.
What is a Group Quarter?
A place where people live or stay, in a group living arrangement, that is
owned or managed by an entity or organization providing housing and/or
Chapter 2: Before You Begin Your Review
2
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
services for the residents. This is not a typical household-type living
arrangement. These services may include custodial or medical care as well
as other types of assistance, and residency is commonly restricted to those
receiving these services. People living in group quarters are usually not
related to each other.
The following types of group quarters are acceptable and should be included
on the Address List:
•
•
•
•
•
•
•
•
•
•
Correctional facilities.
Juvenile facilities.
Nursing homes.
Hospitals with long-term care facilities.
College or university dormitories, fraternities, sororities.
Dormitories for workers.
Religious group quarters.
Shelters.
Group homes.
Any group quarters under construction that will be habitable (closed to
the elements with final roof, windows, and doors) on Census Day,
April 1, 2010.
Note: Housing units and group quarters can exist within the same structure.
Unacceptable Types of Housing Units and Group Quarters
Exclude the following unacceptable types of housing units and group quarters
addresses from your address list:
•
•
•
•
•
•
Condemned or scheduled for demolition.
Being converted or remodeled for nonresidential purposes.
Used solely for nonresidential storage.
Used solely as offices or businesses in which no one is living.
Used solely for ceremonial purposes.
Any units under construction that will not be habitable (closed to the
elements with final roof, windows, and doors) on Census Day, April 1,
2010.
Census Bureau Addresses
Residential and Non-residential Addresses
The Census Bureau divides all addresses into two use types, residential and
nonresidential. Residential addresses are addresses of housing units and group
quarters. Nonresidential addresses are addresses of a structure or unit within a
Chapter 2: Before You Begin Your Review
3
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
structure that do not serve as a residence, such as commercial establishments,
schools, government offices, and churches.
Some structures can contain both residential and nonresidential units, even
though they have a single address.
Address Formats
City-style Address Format
The Census Bureau refers to housing units and group quarters addresses
that have a house number and street name address, for example, 212 Elm
Street or 137 Clark Ct., Apt. 316, as city-style addresses. In some
instances, the house number may also include an alpha character such as
35A or W9254 or include a designator such as “garage” or “rear”. These
addresses are used for mailing or to provide location for emergency
services, such as police, fire, and rescue (E-911 addresses).
City-style addresses for housing units in multi-unit structures, such as
apartment buildings, contain a unit designator, for example, Apt 101 or
Suite D (See Appendix D, Unit Designation Abbreviations). The Census
Bureau and the U.S. Postal Service treat these designators as part of the
housing unit address, and they are included in each affected census
address record.
Noncity-Style Address Format
The Census Bureau classifies addresses that do not include a house number and
street name as noncity-style addresses. The majority of noncity-style addresses
are located in the more sparsely settled areas of the United States; however, they
may exist in small or medium sized towns as well. Frequently used noncity-style
mailing addresses include:
•
•
•
•
General delivery.
Rural route and box number.
Highway contract route and box number.
Post Office box only delivery.
Noncity-style addresses often do not follow any numeric sequence, and
may not be associated with the name of the street or highway on which
they are located. For this reason, the Census Bureau uses different
methods to compile the list of addresses for inclusion into the Address
List, such as location descriptions (BRICK HSE w/ATTACHED
GARAGE ON RIGHT), structure points (geographic coordinates), and
census geographic codes (state code, county code, census tract number,
census block number).
Chapter 2: Before You Begin Your Review
4
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
Census Tract
Census tracts are small, relatively permanent statistical subdivisions of a
county or statistically equivalent entity, delineated for presenting Census
Bureau statistical data.
The proposed criteria for Census tracts for the 2010 Census is that they
contain a minimum of 1,200 people with an optimal population of 4,000.
Census tract boundaries are delineated with the intention of being stable over
many decades, so they generally follow relatively permanent visible features.
However, they may follow governmental unit boundaries and other nonvisible features in some instances. Census tract boundaries never cross state
or county (or statistically equivalent entity) boundaries.
Each census tract is uniquely numbered within a county and contains
numerous census blocks. Census tract numbers contain up to a 4-digit
number followed by a decimal point and a 2-digit number for suffixed tracts,
e.g., 1234.01. For census tracts without a suffix, the number will contain a
period with zero fill, e.g., 4567.00. Leading zeros are not shown on Census
Bureau maps.
Census Block
A Census block is an area bounded by visible features such as streets, roads,
streams, and railroad tracks and non-visible features such as the boundaries of
governmental units and other legal entities. A block is the smallest
geographic area for which the Census Bureau collects and tabulates statistical
data.
Census blocks may look like a city block or may be large and irregularly
shaped, depending upon features. The boundary of a state or a county is
always a block boundary.
Census blocks are numbered within census tracts and are unique to the census
tract to which they belong. Census block numbers contain a 4-digit number
plus a 1-digit alpha character, if applicable, e.g. 3001A. Suffixes, such as
2011A and 2011B, reflect boundary changes as well as added features.
Note: The 2010 Decennial Census LUCA Program addresses are coded to
current census block/geography
What is Geocoding?
In order to process your address submissions, the Census Bureau requires the
inclusion of census geographic code information. This link to census
geography is referred to as geocoding. Geocoding places an individual
address in its correct geographic location, which includes the correct state,
county, census tract, and census block codes.
Chapter 2: Before You Begin Your Review
5
Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program
Because the Census Bureau counts people where they live, census geographic
code information or geocodes support the systematic collection of data that
allows Census enumerators to locate an address. They are also important in
allocating data from questionnaire responses to the correct location. You
must include census geographic code information for the Census Bureau to
process your address submissions. The Census Bureau will not accept
addresses without census geographic codes (geocodes) including the state,
county, census tract, and census block codes.
You can find these census geographic codes on your LUCA materials.
Strategies for Reviewing the Census Bureau’s Address List
You must decide how to conduct the LUCA Program review. Consider your
available time, the information you have readily available, and your existing staff and
computer resources. If your resources are limited, the Census Bureau recommends
focusing on areas where addresses are more likely to be missed or incorrect. For
example:
•
•
•
•
•
•
•
•
Areas of new construction.
E-911 address conversion areas.
Areas that have changed from single-family homes to multi-family homes
and vice versa.
Warehouses converted to residential lofts.
New mobile home parks or new scattered mobile homes.
Apartment buildings with irregular or missing numbering schemes for the
individual units.
Recently added territory.
Addresses near jurisdictional boundaries.
Local Address Sources
There are many possible sources of local feature and address information. Some of
these sources may not match the Census Bureau’s address list exactly, but they are a
good indication of where change is taking place and they can help you identify
addresses that need to be added to the Address List. The following list provides
suggestions for source materials to find local address:
•
•
•
•
•
•
•
•
•
New housing construction or building permits (include units that are under
construction only if final roof, doors, and windows will be in place on
Census Day, April 1, 2010).
E-911 addresses.
Housing occupancy permits.
Planning or zoning records.
Local utility records.
Drivers’ license files.
Annexation records.
Assessment or taxation files.
Voter registration files.
Chapter 2: Before You Begin Your Review
6
CHAPTER 3
PROTECTING THE LUCA PROGRAM’S COMPUTER-READABLE ADDRESS INFORMATION
Introduction
Protecting Electronic Census Bureau Address Information
Introduction
The Census Bureau’s Address List (AL) and the Address Count List (ACL) for your
jurisdiction are included on your Data CD-ROM. You must ensure the protection of
the Census Bureau’s Title 13 address information, which includes the computerreadable Address List files, all paper copies of the address lists, and any maps
(including copies) containing structure points. The Address List (AL) and the maps
will display structure points, where applicable, during the Feedback Phase of the
LUCA Program. The Address Count List is not covered by Title 13.
Access to the Census Bureau addresses must be restricted to the LUCA Program
liaison and to the reviewers. All individuals who may have any kind of access to
Title 13 materials must sign the Confidentiality Agreement (for detailed information,
see Appendix A for the terms of the Confidentiality and Security Guidelines).
Protecting Electronic Census Bureau Address Information
The most efficient method to store and protect the Address List (AL) and the Address
Count List (ACL) is to make copies onto a computer hard drive or folder that is
password protected, or onto a secure network server.
Any operating systems, programs, applications, and data related to the LUCA
Review must be accessible only to liaisons and reviewers as outlined above.
The automated data processing (ADP) system used to process this data must restrict
the read, write, delete, and execute functions applicable to any of the Census
Bureau’s files. The ADP system must use log-on routines that require a user-ID and
password that conform to the following guidelines:
•
Assign a unique user-ID and password for each LUCA Program liaison and
reviewer.
•
Passwords must consist of at least eight (8) characters:
c
c
c
7
Use at least one (1) alphabet character.
Use either one number or one special character ($,*, &).
No more than six (6) identical, consecutive characters (AAAAAA) may
appear in the password, and then only once.
•
Reject passwords that are the same as the user-ID or used within the last 6
months.
•
Encrypt passwords.
Chapter 3: Protecting Census Bureau Address Information
•
Disable passwords after three unsuccessful attempts to log in.
•
Do not display passwords on terminals or printers.
•
Change passwords every 90 days (more frequent change is optional) or
immediately, if compromised.
•
On new accounts, change the assigned password to a unique password the
first time a user logs on.
The ADP system must display a warning log-on feature. Computer screens must
display a warning that states:
**WARNING*WARNING*WARNING**
YOU HAVE ACCESSED A COMPUTER SYSTEM CONTAINING
UNITED STATES GOVERNMENT INFORMATION. USE OF THIS
COMPUTER WITHOUT AUTHORIZATION OR FOR PURPOSES FOR
WHICH AUTHORIZATION HAS NOT BEEN EXTENDED IS A
VIOLATION OF FEDERAL LAW AND CAN BE PUNISHED BY FINE
OR IMPRISONMENT (Public Law 99-474). ALL USE MAY BE
INTERCEPTED, MONITORED, RECORDED, COPIED, AUDITED,
INSPECTED AND DISCLOSED TO AUTHORIZED LAW
ENFORCEMENT OFFICIALS. REPORT SUSPECTED VIOLATIONS
TO YOUR AGENCY SECURITY OFFICER. USE OF THIS SYSTEM
INDICATES YOU CONSENT TO THIS WARNING. LOG OFF
IMMEDIATELY IF YOU DO NOT AGREE TO THE CONDITIONS OF
THIS WARNING.
**WARNING*WARNING*WARNING**
•
If you place Census Bureau address information on a shared computer
system, build electronic security profiles to allow access to the Census
Bureau’s address information only to the LUCA liaison and reviewers. Test
your security to ensure that only the LUCA liaison and reviewers are
permitted access to the Census Bureau’s address information.
•
Lock all rooms containing computers and all associated media during nonwork hours.
•
Do not leave computers with Census Bureau address information unattended
during working hours. Log-off the computer or lock the room whenever you
leave.
•
Label any computer diskettes, CD-ROMs, DVDs, tapes, cartridges or other
computer storage media containing Census Bureau address information with
the following text:
“The information contained in this document is intended only for
official use by the Bureau of the Census. The release of this
information is prohibited by Title 13 U.S.C.”
Chapter 3: Protecting Census Bureau Address Information
8
•
If backup is necessary, do not send the tapes, cartridges, or disks to an offsite location. Store them in a secured area. Do not store, back-up, or mix
LUCA data with other data.
•
Clear magnetic media (tapes, disks, hard drives) containing Census Bureau
address information before reusing it. To clear magnetic media, overwrite all
Title 13 data at least three times using a commercial disk utility program or
degauss it using a commercial degausser.
•
Program any software you develop to label each affected page of a printout
containing Census Bureau address information with the following text:
“The information contained in this document is intended only for official
use by the Bureau of the Census. The release of this information is
prohibited by Title 13 U.S.C.”
9
Chapter 3: Protecting Census Bureau Address Information
CHAPTER 4
CENSUS SUPPLIED MATERIALS
Introduction
MAF/TIGER PARTNERSHIP SOFTWARE (MTPS) 2.1
MTPS Computer Based Training (CBT)
The Computer-readable Address List
The Computer-readable Address Count List
Computer-readable Shapefiles (Maps)
Other Files and Software
Introduction
You will receive the following materials:
1) One (1) MTPS CD:
a) MTPS Software
b) MTPS CBT
2) (One) 1 or more data CDs:
a) Address List
b) Address Count List
c) Shapefiles
d) Setup File
e) Readme.txt File
f) MTPS LUCA User Guide
g) Zip Software
h) Adobe PDF Reader Software
i) Adobe Flash Software
The number of data disks depends on the size of your jurisdiction.
MTPS software 2.1
MTPS is user friendly GIS software, written specifically for Census geographic program
participants, that is ready to load with the Address List, Address Count List, and
shapefiles for your jurisdiction. Note the licensing agreement that limits use of the
MTPS to Census Bureau programs; it will appear on the screen when you open the
software. Do not distribute the software beyond your LUCA staff.
MTPS Computer Based Training (CBT)
The MTPS CBT is a step-by-step guide on CD-ROM that helps you learn how to use
MTPS for your LUCA review.
Address List file
The Address List (AL) file contains all the addresses for your jurisdiction that are
currently recorded by the Census Bureau.
Address Count List files
Chapter 4: Census Supplied Materials
10
The Address Count List (ACL) file contains the number of addresses for each census
block within your jurisdiction.
Shapefiles
Shapefiles contain the location and attributes of physical features. They are created using
the Census Bureau’s Topographically Integrated Geographic Encoding and Referencing
System (TIGER®) and allow participants to submit digital updates to map features.
Shapefiles require the use of a GIS application such as MTPS.
Other Files and Software
Setup File
The setup file contains the geographic information that the MTPS requires in order to
load the data disks.
Readme.txt File
The readme.txt file contains descriptive information about the software and the files and
provides instructions on how to use them.
MTPS LUCA User Guide
This is a step by step guide to learn how to use the MTPS for your LUCA review.
Zip Software
Zip software allows a user to compress (zip), uncompress (unzip), encrypt, and passwordprotect files.
Adobe PDF Reader Software
Adobe PDF Reader Software allows a user to view Adobe Portable Document Format
(PDF) files. The LUCA User's Guide and the MAF/TIGER Partnership Software User's
Guide are in Adobe PDF format.
Adobe Flash Software
Adobe Flash Player is software that lets you view web content created by Flash. This
content may be interactive such as menus that slide, or it may consist of complex
applications, games, or animations. Many web browsers (Internet Explorer, for example)
install Flash Player automatically. The MAF/TIGER Partnership Software Computer
Based Training (CBT) is in Flash format. If the CBT does not run on your web browser,
you may need to install the Adobe Flash player.
11
Chapter 4: Census Supplied Materials
CHAPTER 5
SETTING UP THE MAF/TIGER PARTNERSHIP SOFTWARE (MTPS) FOR LUCA REVIEW
Introduction
Installing the MTPS
Starting the MTPS
Completing the MTPS Computer Based Training
Beginning LUCA Review with MTPS
Overview of Toolboxes and Buttons
Additional Resources
The MTPS Computer-Based Training (CBT)
The MTPS Help Menu
LUCA Program Help Desk
LUCA Technical Help Desk
Introduction
The MTPS is a user-friendly application designed to read LUCA data disks and to record
map and address updates in a format ready to be submitted to the Census Bureau.
Installing the MTPS
To install the MTPS please follow these instructions:
1) Start Windows.
2) Insert the Program CD in your CD-ROM drive.
3) Select the Run command from the Start menu. Type the location of your CD-ROM
drive and the word “setup” (for example, type d:\setup)
OR:
4) Select the Run command from the Start menu. Use the Browse icon to locate the
setup file.
5) Click OK. The installation program will appear on your screen.
6) On the Welcome screen, click Next.
7) Click Yes to accept the Software License Agreement.
8) On the Select Installation Type window, accept the default option, “Install
MAF/TIGER Partnership Software and Data for a Single Use.” Click Next.
The setup program guides you through the installation process. Accept the default
settings.
9) Once the program has been installed, insert the first Data CD into your CD-ROM
drive. Click OK when prompted.
10) Click Finish.
Chapter 6: Updating the Census Bureau Shapefiles
12
11) On the next window, select “Yes, I want to restart my computer now.” Click Finish
to complete the setup.
Starting the MTPS
1) Select Programs from the Start menu
2) Select MAF - TIGER Partnership Software > MAF - TIGER Partnership Software 2.1
3) Enter a User Name and Password (the Census Bureau will provide you this information
under separate cover)
4) Click OK when prompted to install the data files
5) Fill out the LUCA participant’s information
6) Select one of two options:
To complete the training on CD-ROM, select MTPS Computer Based Training —
(Please refer to the “MTPS Computer Based Training” section below)
OR
To launch the application, select MAF/TIGER Partnership Software 2.1 —
(Please refer to the “Beginning LUCA Review with MTPS” section below)
Completing the MTPS Computer Based Training
The MTPS Computer Based Training is a self-paced tutorial that provides instructions to use
the MTPS application in several Census Bureau Programs.
The opening screen shows a total of eight (8) tutorials:
Three (3) General Skills tutorials:
1. Basic Skills
2. Additional Skills
3. Editing Linear Features, Area Features, and Landmarks
Five (5) tutorials specific to Census Geographic Programs:
1.
2.
3.
4.
5.
13
LUCA (Local Update of Census Addresses)
BAS (Boundary and Annexation Survey)
PSAP (Participant Statistical Area Programs)
VTD/BBSP (Voting Districts/Block Boundary Suggestion Program)
SDRP (School District Review Program)
Chapter 6: Updating the Census Bureau Shapefiles
NOTES:
•
This user guide will only provide instructions for the LUCA module of the
MTPS. If you wish to participate in any of the other programs (BAS, PSAP,
VDT/BBSP, or SDRP), the Census Bureau will send you separate user guides
and data CDs.
•
All the examples shown on this user guide were created with test data not
applicable to your jurisdiction.
Beginning LUCA Review with MTPS
1) Open the MTPS application. The Please Log In dialog box will open.
2) Enter a User Name and Password (the Census Bureau will provide you this information
under separate cover).
3) Select LUCA from the main menu.
4) Select Open. This will display the LUCA toolbox and three windows:
a) LUCA Map
b) LUCA Address List (only for participants who selected Option 1 or Option 2)
c) LUCA Address Count List.
Chapter 6: Updating the Census Bureau Shapefiles
14
The map shows an overview of county and places.
The address lists shows the address records.
MTPS allows the user to combine the review of the maps, the Address List, and the Address
Count List for any given geographic area. The map and the two lists are linked. If you are
working from the map, selecting a line or block on the map automatically selects and displays the
corresponding records on the Address List and Address Count List.
The Address List is sorted by tract/block, then by street name/house number. The Address Count
List is sorted by tract/block. For other sorting options, see the MTPS Help menu.
Overview of Toolboxes and Buttons
MTPS has several toolboxes that contain many buttons. This section is an overview of their
functions. Keep in mind that you will not need to use all of them. Chapters 6, 7, and 8 describe
in more detail how to use the toolboxes and buttons required to complete your LUCA review.
For more information on any of these toolboxes and buttons, refer to the MTPS Help section.
Main Menu—Dropdown titles across the top of the page. This toolbox is loaded by default
when you open MTPS and it cannot be closed:
1) From Map on the Main Menu, you can go to:
• Layers: to add, hide, drop, or move map layers
• Scale: to modify the map scale displayed on the computer screen
• Previous Scale or Initial Scale: to go back to previous map extents
• Locator: to create a magnifier window that zooms in on a closer view of the map
area
• Bookmarks: to create and manage bookmarks
15
Chapter 6: Updating the Census Bureau Shapefiles
2) From Selection on the Main Menu, you can go to:
• Settings: to change the status and labels of map layers
• Select: to build queries by Condition, List, Value, or Location
3) From Tools on the Main Menu, you can go to:
• Imagery: to load aerial images, topographic maps, or urban color images from
TerraServer USA Toolbox
• Export: to convert features to different geographic formats
4) From LUCA on the Main Menu, you can go to:
• LUCA Toolbox: to turn the LUCA Toolbox on and off
• Editing Toolboxes: to edit lines, areas, and points
• Default Display: to restore the computer screen to the original layout when MTPS is
opened
• Verify: to validate your edits
• Report Changes: to create a ZIP file of your edits
• Update Address Data: to import an address list
• Update User Information: to make changes on the participant’s information
window
NOTE: This User Guide does not include information on the BAS module of MTPS.
The Standard Toolbox is used to perform general tasks. This toolbox is loaded by default
when you open MTPS and it cannot be closed. It is located directly below the Main Menu,
and can be docked and undocked:
•
Target Layer: to set the layer that is going to be edited
•
Dataview: to see a list of records selected
•
Map Layers: to add, hide, drop, or move map layers
•
Legend: to show or hide the map legend
•
Layer Style: to change layer symbols
•
Automatic Labels: to create label styles
•
Set the Map Scale: to set the scale of the map on the computer screen
Chapter 6: Updating the Census Bureau Shapefiles
16
The Tools Toolbox is used to navigate the map and to work with the address lists. This
toolbox is loaded by default when you open MTPS (if you close the Tools toolbox
accidentally, you can load it again by clicking on Tools on the main menu then clicking on
Toolbox).
o
The Pan and Zoom buttons are used to navigate around the map:
Zoom In and Zoom Out buttons
Pan button
NOTE: There is no “Back” option on the Pan and Zoom functions to bring the
map display to the previous geographic extent. Every time you open MTPS the
map will display the geographic extent you viewed before closing the
application.
o
The Scale buttons are used to go back to the Previous Scale
or the Initial Scale
.
17
o
The Information button
is used to display the fields of the address records.
Click on a line to display information about it.
o
The Measuring buttons are used to Measure Distance
or Measure Size
Chapter 6: Updating the Census Bureau Shapefiles
.
The LUCA Toolbox is used for editing the Address List and Address Count List. It is
loaded by default when you open MTPS (if you close the LUCA toolbox accidentally, you
can load it again by clicking LUCA on the main menu then clicking on LUCA toolbox).
Click on the Pick Block
icon. Place a checkmark on the One Block Only box
then click the cursor inside one census block on the map. The related
census block records on the Address List and the Address Count List are displayed.
o
Note the code information shown in the S (state), C (County), T (Tract),
and B (Block) boxes. The dropdown menus for these boxes can also be
used to select a particular block.
Click on the Zoom to Block
icon to zoom in and center the map on the selected
block; click on the Zoom to the Entire Map
geographic extent of the map.
o
icon to show the entire
Click on the Add a New Address
icon to add a new address record. Fill out
the information on the highlighted line.
Other LUCA Toolbox icons:
o
Create a Block Layout
and Create a Multiple Block Layout
o
Delete an Added Address Record
o
Copy the Current Record and Multiple Copies of the Current Record
o
Structure Point icons
Review.
will not be used for this phase of LUCA
The Line Editing Toolbox is used to edit road features. This toolbox is not loaded by
default when you open MTPS. To load it, click on Line Editing Toolbox under LUCA
on the main menu.
o
Click on the Add Line
icon to Add a line. Click on the start of a new line, drag
the mouse to the end of the line and double-click. (Click at intermediate points on
the line when necessary to make it smooth).
Chapter 6: Updating the Census Bureau Shapefiles
18
o
Click on Delete Line
o
Click on the Split Line
line.
o
Click on Cancel Edits
your work.
then click on a line segment to delete it.
to split a line then click where you want to split the
and Save Edits
, respectively, to cancel or to save
Other Line Editing Toolbox icons:
o
Copy and Delete Line
o
Edit Line Attributes, Display Alternate Names, and Display Alternate
Addresses
o
and Replace Copied Line
.
.
Show Right/Left Direction Arrows
are toggle icons that alternatively show or
hide the arrows (click again to Hide Right/Left Direction Arrows
.
Additional Resources
The MTPS Computer-Based Training (CBT)
You may have the MTPS and the CBT open at the same time while you are completing
your training or for reference purposes.
The MTPS Help Menu
The MTPS Help Menu provides a variety of options for finding information on a
particular topic.
1) Select Help from the main menu and then select Contents. The screen on the left
shows a
list of topics. At the bottom of the right screen you can select either the link to
MTPS
Basic Skills Help or the link to MTPS Census Program Help:
19
2) Select the Index tab on the left side and the following screen will display:
Chapter 6: Updating the Census Bureau Shapefiles
3) Select the Search tab on the left screen and the following screen will display:
Select a word from one of the lists in the left column, or type a word into the search box.
LUCA Program Help Desk
If you need LUCA program assistance, please call the Regional Office at:
1-866-511-LUCA (5822)
LUCA Technical Help Desk
If you need LUCA technical assistance, please call the LUCA Help Desk at:
1-866-919-5822.
Chapter 6: Updating the Census Bureau Shapefiles
20
CHAPTER 6
UPDATING CENSUS BUREAU SHAPEFILES
Introduction
Reading a Census Bureau Map
Examples of Map Updates
Adding a New Street and Associated Address Ranges
Correcting a Street Name
Moving a Street
Deleting a Street
Introduction
The Census Bureau provides you with a digital shapefile to review in conjunction
with the Address List and Address Count List. You may use the shapefile to submit
any needed updates or corrections to your jurisdiction’s features.
The map updates you provide will allow the Census Bureau to update the TIGER®
database so that all subsequent map and address list products reflect these changes.
Reading a Census Map
The Census Bureau map shows some of the same information found on a typical road
map, such as streets and roads, water features, and legal boundaries. However, the
Census Bureau map displays this information using symbols unique to the Census
Bureau. The maps display the following information:
•
•
•
•
•
•
•
Boundaries
Streets and roads and their names
Water features and their names, if any
Other features and their names, if applicable
Jurisdiction codes and jurisdiction names and adjacent areas
Census block boundaries and numbers
Census tract boundaries and numbers
•
Click on the Show or Hide the Legend
icon on the Standard menu to
display the map legend showing the symbols used on the maps (See
Appendix G)
Examples of Map Updates
•
•
•
•
21
Adding a new street
Correcting a street name
Moving a street
Deleting a street
Chapter 6: Updating the Census Bureau Shapefiles
NOTES:
•
•
•
Adding a record to the Address List cannot be undone. If you add a record to the
table accidentally, mark it as “C” (Changed). The Census Bureau will correct the
mistake.
Edits to the Address List and the Address Count List are automatically saved.
Edits to features on the map must be saved manually. See the Cancel Edits and
Save Edits buttons described below.
Examples
Map Example 1: Adding a New Street and Associated Addresses
During your review, you may find streets that are partially or entirely missing
from the maps.
For example, Heekin Ave is a new street with newly constructed housing units in
census tract 9704 and census block 1304. The addresses are missing from the
Address List and the street is missing from the map.
Select the Add Line
button on the Line Editing Toolbox. Click on the
starting point for Heekin Avenue, and drag the mouse to the end of the avenue,
adding points as needed to define the shape. Double click to end the line.
Chapter 6: Updating the Census Bureau Shapefiles
22
A table will pop up for inserting the following information:
1) MAF/TIGER Feature Class Code-- Click to the right of the
MTFCC title and a pop-up table to select from will appear.
NOTE: See Appendix G for a complete list of MTFCC codes.
2) Full Feature Name—Enter the feature name, including any
qualifiers such as prefixes or suffixes and street types. Click on
the + sign to automatically enter “Unnamed”.
NOTE: The MTPS software numbers each dataview you open sequentially; the first
is Dataview1, the second is Dataview2, and so on. The numbers themselves are just
labels and have no meaning.
Select Save Edits
and the feature name will appear on the map.
NOTE: Added features will not show up on the Address List until you have
added the individual addresses to the Address List. See Chapter 7.
23
Chapter 6: Updating the Census Bureau Shapefiles
Map Example 2: Correcting a Street Name
The map shows HOWARD AVE instead of the correct name, BROWARD AVE
From the Line Editing Toolbox, select the Edit Line Attributes
icon, then
click on the line you want to correct. A box with the attributes for that line will
pop up on your screen:
Enter the correct name in the box:
Click the Save Edits
corrected on the map.
Repeat for each line to be corrected (in this example, from Oak to California, as
well as from California to Idaho)
button on the Line Editing Toolbox. The name will be
Chapter 6: Updating the Census Bureau Shapefiles
24
Check the Address List, and make any corrections as needed, so that the maps
match the Address List. Each address with the incorrect name needs to be
corrected on the Address List. (For more information see Chapter 7).
Map Example 3: Moving a Street
The Census Bureau map shows Caitlin Ct located in census block 1006. Actually,
Caitlin Ct is located in census block 1007.
25
•
Select the Copy and Delete
button on the Line Editing Toolbox. Click on
Caitlin Ct to select the line. The line will turn red:
•
Select the Replace Copied Line
button on the Line Editing Toolbox. Click
at the beginning of the replacement line, drag it to the end and double click.
•
Click the Save Edits
button on the Line Editing Toolbox. The original street will
show as a red dashed line. The new line will carry all the attributes of the original line.
Chapter 6: Updating the Census Bureau Shapefiles
NOTE: The street name may not show up on the new line on the map, but if you check Edit Line
on the Line Editing Toolbox, you will see that the name and other attributes have
Attributes
been transferred.
Map Example 4: Deleting a Street
All of the housing units along a portion of McKim Street in census block 1007 have been
demolished and this section of the street no longer exists.
•
Select the Delete Line
button on the Line Editing Toolbox. Click on the line to
be deleted. The line will turn red:
button on the Line Editing Toolbox. The deleted line will
Click the Save Edits
show as a red dashed line:
Chapter 6: Updating the Census Bureau Shapefiles
26
•
27
Delete all affected addresses on the Address List so that the maps match the list. (For
more information see Chapter 7).
Chapter 6: Updating the Census Bureau Shapefiles
CHAPTER 7
REVIEWING AND UPDATING THE ADDRESS LIST
Introduction
Action Codes for Updating Address List
A – Adding Addresses
C – Correcting Addresses
D – Deleting Addresses
J – Not in Our Jurisdiction Addresses
N – Nonresidential Addresses
Introduction
The Address List is the primary review tool for LUCA. It includes all of the addresses in
your jurisdiction known to the Census Bureau. Compare the addresses on the Address
List to the addresses on your local address sources, and make any updates as necessary
following the instructions below. Also, make the necessary updates on the map in order
to keep it consistent with all the changes made to the Address List. If your resources are
limited, focus your review on areas with new addresses or address changes.
You can add or edit only city-style addresses. This chapter provides instructions on
making updates to the Address List. Please refer to Chapter 6 for instructions for
updating the corresponding maps.
Action Codes for Updating the Address List
There are five action codes you can use to make updates to the Address List:
A – Add
C – Correction
D – Delete
J – Not in Jurisdiction
N – Nonresidential
A – Adding Addresses
1) Select the block on the map on which you are going to insert an address:
from the LUCA Toolbox, click on Pick block
icon to Add a New Address Record
then click on the
OR
2) Select the tract and block (T and B) from the LUCA Toolbox pull down
lists:
Chapter 9: Submitting Your LUCA Program Updates
28
o
A new address record is displayed on the Address List, containing all the
correct geocodes (state, county, tract, block codes) and an “A” in the
Action Code field.
NOTE: Geocodes are automatically generated when you select a block. Verify that
you have selected the correct block.
3) Enter the required address information in the appropriate fields for
each new address:
House number.
Street or road name, including qualifiers.
Apartment/unit number, if applicable.
NOTE: To add mobile home or trailer lots, whether occupied
or vacant, use the same procedure applied to apartments.
City-style mailing ZIP Code
NOTE: The ZIP Code field is at the far right of the Address
List record on the screen.
Group quarters flag, if applicable:
♦ Enter a “Y” in the Group Quarters Flag field for a group
quarters address.
♦ Add the name of the group quarters in the Location
Description or GQ Name field.
29
If applicable, add new streets or other map features on the Census Bureau
digital map(s). For more information see Chapter 6.
Chapter 9: Submitting Your LUCA Program Updates
C – Correcting Addresses
Replace all incorrect geographic codes (i.e., state code, county code, census tract
number, and census block number) and/or address information with the correct
information. A “C” will automatically appear in the Action Code field. There may
be incorrect information in:
•
state code
•
county code
•
census tract number
•
census block number
•
group quarters designation
•
house number
•
street name, including directional and type information
•
group quarters name
•
apartment/unit number
•
ZIP Code
Converting a Single Housing Unit to a Multi-Unit Structure (multiple units
in one address)
o
Create one record for each individual unit and add each individual unit
designator, if known.
o
If an address record already exists, add the first unit designator in the
Apartment/Unit Number field. A “C” will appear in the Action Code field.
o
If no address record exists, add one using the procedures for adding a single
address.
o
Create additional records for the same address: from the LUCA toolbox click
on Copy the current record to create one additional record, or Multiple
copies of the current record which will prompt you to input the number of
copies needed.
o
Enter the unit designator in the Apartment/Unit Number field for each new
record.
If the apartment/unit designators are unknown but you know the unit count in
the multi-unit structure, enter the characters *# in the Apartment/Unit
Number field for each unit added. The *# characters will alert the Census
Bureau that the actual unit identifiers are unknown and that we need to obtain
further information during the Address Canvassing Operation.
Chapter 9: Submitting Your LUCA Program Updates
30
Adding a Multi-unit Structure
For example, the new multi-unit structure located at the basic street address 1500 Cascade Street,
contains ten units.
Í Add one record with the correct census geography (i.e., state code, county code,
census tract number, census block number) and the basic street address, 1500
Cascade Street.
Í Copy that record 9 times, using the Multiple Copies of the Current Record
button on the LUCA Toolbox.
Í For each unit added at 1500 Cascade St., enter the appropriate “#” in the
Apartment/Unit Number field. For example, for the first unit added at 1500
Cascade Street, enter “1” in the Apartment/Unit Number field; for the second unit
record added, enter “2” in the Apartment/Unit Number field, and so on, until you
get to the tenth unit record, where you enter “10” in the Apartment/Unit Number
field.
31
Chapter 9: Submitting Your LUCA Program Updates
•
•
•
Conversion of a multi-unit structure to a housing unit:
c
Enter a “C” in the Action Code field for the first unit address record.
c
Remove the unit designation in the Apartment/Unit Number field.
c
For the remaining units, enter a “D” in the Action Code field.
Conversion of a group quarter to a housing unit:
c
Enter a “C” in the Action Code field.
c
Remove the “Y” in the Group Quarters Flag field.
c
Remove the name of the group quarters in the Location Description or GQ Name field.
Conversion of a housing unit to a group quarter:
c
Enter a “Y” in the Group Quarters Flag field for a group quarters address. A “C” will
automatically appear in the Action Code field.
c
Add the name of the group quarters in the Location Description or GQ Name field.
Make corrections to the shapefiles as needed so that the maps match the new information on the
Address List.
D – Deleting Addresses
•
Select “D” from the Action Code drop down list.
NOTES: Exercise caution when using this action code so that you do not inadvertently
delete valid records. Verify that the housing unit or group quarter does not exist or that it is a
duplicate address (duplicate addresses are those that are incorrectly listed multiple times on the
Census Address List). The address record will remain visible on the Address List and will be
verified by the Census Bureau during the Address Canvassing operation.
Do not use the “D” action code for existing commercial or institutional addresses; instead, use
The “N” nonresidential action code.
•
Make the corresponding deletions on the map(s), as explained in Chapter 6, so that the maps are
consistent with the Address List.
J – Not in Jurisdiction Addresses
• Enter a “J” in the Action Code field for addresses that are not in your jurisdiction. The address
record will remain visible on the Address List, and will be verified by the Census Bureau during
the Address Canvassing Operation.
Chapter 9: Submitting Your LUCA Program Updates
32
N – Nonresidential Addresses
• Enter an “N” in the Action Code field for addresses that are used for any purpose other than
residential. Examples of nonresidential addresses are businesses, schools, churches, schools, and
government offices. Verify that the address does not contain a living quarter. The address
record will remain visible on the Address List, and will be verified by the Census Bureau during
the Address Canvassing Operation.
33
Chapter 9: Submitting Your LUCA Program Updates
CHAPTER 8
REVIEWING AND UPDATING THE ADDRESS COUNT LIST
Introduction
Reviewing and Editing the Address Count List File
Introduction
The Address Count List contains the number of housing unit and group quarter
addresses on the Address List for each census block within your jurisdiction. Use
this list to challenge the count of addresses for any census block within your
jurisdiction that you consider incorrect. Here are some guidelines you should follow
when planning your review:
If a census block contains all city-style addresses or a mix of city-style
and noncity-style addresses, you can update either the individual citystyle addresses or challenge the count of addresses for the entire census
block, but you cannot do both.
If you have reviewed and updated the Address List for your entire
jurisdiction, you cannot make any challenges to the Address Count List.
If a census block contains all noncity-style addresses, the Address Count
List is the only way you can challenge addresses for that block.
Reviewing and Editing the Address Count List File
1) Review the Census Bureau’s current housing unit address count for each
census block within your jurisdiction.
Chapter 8: Reviewing and Updating the Address Count List
2) If there is a discrepancy between the Census Bureau’s current housing unit
address count and your local address count for any census block, fill in the
Local Housing Unit Address Count column for that particular census
block.
3) Record any discrepancy between the Census Bureau’s current address counts
for group quarters and your local address counts for group quarters in the
Local Group Quarters Address Count column.
4) Make any necessary corrections to the Census Bureau’s maps.
2
Chapter 9: Submitting Your LUCA Updates
CHAPTER 9
SUBMITTING YOUR LUCA PROGRAM UPDATES
Submitting LUCA Program Updates
Creating the Changes File
Shipping Census Bureau Title 13 Materials
Submitting LUCA Program Updates
After completing your review and update of the LUCA materials, return all the
materials to the Census Bureau’s Regional Office responsible for your
jurisdiction (see the back cover for a list of Regional Offices).
•
Please include the Inventory Form (Appendix _) with your returned
materials.
•
Follow the procedure guidelines below for shipping Title 13 materials
(address lists and maps) back to the Census Bureau.
Creating the Changes File
•
Select Report Changes from the LUCA dropdown menu.
•
MTPS prompts you to create a ZIP file of your updates.
•
•
The name of the ZIP file will correspond to the entity ID.
•
If you want to review your changes, use Windows Explorer to open
the ZIP file you created and extract its contents to a folder on your
computer. Depending on the changes you made, you may be
prompted to enter a password at this point. This is the same password
supplied by the Census Bureau at the beginning of the LUCA
program.
Make two CDs of the Changes File:
•
Return one CD to the Census Bureau.
•
Keep one CD as a temporary backup copy for your records only until
the completion of the LUCA Program
Shipping the Changes File CD
•
Use any shipping company that provides tracking services. For example,
send your CD by certified or registered mail through the U.S. Postal Service
(USPS); or Fed Ex; or United Parcel Service (UPS).
Chapter 8: Reviewing and Updating the Address Count List
•
Ship the Changes File CD to the Census Bureau in two opaque, sealed
envelopes, one inside the other. Both envelopes must be durable enough to
prevent someone from viewing or tampering with the enclosed materials.
•
Write “DISCLOSURE PROHIBITED BY Title 13 U.S.C.” on both sides
of the inner envelope, as shown in Appendix _.
•
DO NOT write “DISCLOSURE PROHIBITED BY Title 13 U.S.C.” on
the outer addressed envelope.
•
Address the outer envelope to:
Director
Census Bureau Regional Office
ATTN: LUCA Staff
Full street address?
Contact you Census Bureau Regional Office if you have questions about submitting your
materials for the LUCA Program.
2
Chapter 9: Submitting Your LUCA Updates
CHAPTER 10
RETURNING OR DESTROYING CENSUS BUREAU TITLE 13 MATERIALS AFTER FEEDBACK
Introduction
Method for Returning Census Bureau Title 13 Materials
Method for Destroying Census Bureau Title 13 Materials
Introduction
Once you have reviewed your LUCA Program feedback materials, you must return or destroy all Title 13,
U.S.C. address lists and maps containing structure points according to the Census Bureau’s specific
guidelines for returning or destroying Title 13 materials.
The primary liaison is required to verify the return or destruction of any remaining Title 13 materials, both
paper and computer-readable (i.e., paper copies, backup files, etc.). The primary liaison must sign and
return to the Census Bureau the Return/Destruction of Title 13, U.S.C. Materials form found in Appendix
I. This form must be included with your returned Title 13 materials.
All LUCA Program reviewers are required to sign and date this form at the completion of the LUCA
Program. Should any liaison or reviewer leave before the completion of the LUCA Program, they are
required to “sign-out” of the program by signing and dating this form. If any liaison or reviewer leaves
and fails to sign and date this form, the current liaison can “sign-out” on their behalf.
Method for Returning Census Bureau Title 13 Materials
If you choose to return the Census Bureau’s data files instead of destroying them:
•
Use a shipping company that provides tracking services. For example, send your CD by
certified or registered mail through the U.S. Postal Service (USPS); or Fed Ex; or United
Parcel Service (UPS).
•
Ship the Changes File CD to the Census Bureau in two opaque, sealed envelopes, one
inside the other. Both envelopes must be durable enough to prevent someone from viewing
or tampering with the enclosed materials.
•
Write “DISCLOSURE PROHIBITED BY Title 13 U.S.C.” on both sides of the inner
envelope, as shown in Appendix H.
•
DO NOT write “DISCLOSURE PROHIBITED BY Title 13 U.S.C.” on the outer
addressed envelope.
•
Address the outer envelope to:
Director
Census Bureau Regional Office
`
ATTN: LUCA Staff
Full street address?
Chapter 10: Returning or Destroying Title 13 Data
3
Method for Destroying Census Bureau Title 13 Materials
Only those individuals who signed the Confidentiality Agreement Form need to destroy the Census
Bureau’s Title 13 materials.
•
Never deposit Census Bureau confidential materials in a trash or recycle container.
•
Store the materials in a secure area in a container labeled “document destruction container”
until they are destroyed.
•
The destruction process must prevent recognition or reconstruction of the paper or computerreadable information. Use one of the following methods to destroy census confidential
materials:
c
Shredding.
c
Chemical decomposition.
c
Pulverizing (such as hammer mills, choppers, etc.).
c
Burning (only in a facility approved by the Environmental Protection Agency).
c
Clear magnetic media (tapes, disks, hard drives) containing Census Bureau address
information before reuse. To clear, overwrite all Title 13 data a minimum of three times
using a commercial disk utility program or degauss using a commercial degausser.
c
Clear diskettes by running a magnetic strip of sufficient length to reach all areas of the
disk over and under each surface a minimum of three times. If the information cannot be
destroyed as suggested, the disk must be damaged in an obvious manner to prevent use in
any disk drive unit and discarded.
NOTE: Hand tearing or burying information in a landfill are unacceptable methods of
disposal.
c
Destroy CD-ROMs and DVDs using a commercial-grade shredder that will render them
unusable; or cut them up with scissors in an obvious manner to prevent use in a drive
unit.
If you have any questions regarding the destruction of Title 13 materials, please call your Census
Bureau Regional Office.
4
Chapter 10: Returning or Destroying Title 13 Data
| File Type | application/pdf |
| File Title | CHAPTER 1 |
| Author | Bureau Of The Census |
| File Modified | 2007-06-05 |
| File Created | 2007-06-05 |