3220-0184

OMB NO. 3220-0184

Justification

Earnings Information Request

Form G-19-F

1. Circumstances of the collection - Under Section 2 of the Railroad Retirement Act, an annuity is not payable, or is reduced for any month(s) in which the beneficiary works for a railroad or earns more than prescribed amounts. The provisions relating to the reduction or non-payment of annuities by reason of work are prescribed in 20 CFR 230.

2. Purposes of collecting/consequences of not collecting the information - To obtain the information needed to determine if an annuity is not payable to an applicant because of earnings in excess of prescribed amounts, the Railroad Retirement Board (RRB) uses a series of basic application forms used to request specific information relating to an applicant's past, present, and future earnings. To obtain information needed for determining reductions in, or non-payment of, annuities currently being paid to annuitants, the RRB primarily relies on earnings information received from the Social Security Administration under a computer matching program agreement. The RRB also uses Form G-19L, Annual Earnings Questionnaire (OMB No. 3220-0179), and Form G-254, Continuing Disability Report (OMB No. 3220-0187).

In some cases, an applicant or annuitant fails to furnish the earnings information or enters erroneous information on an RRB form. In other cases, the RRB receives information from various sources relating to an applicant's or annuitant's earnings, including telephone calls or correspondence from the applicant or annuitant involved, other RRB forms used for monitoring earnings, and information received from the Social Security Administration. In these cases, the appropriate field office makes a telephone call to the applicant or annuitant or prepares Form G-19-F to request needed earnings information from applicants or annuitants. Rather than require each field office to prepare its own letter for each specific information request, and then have each applicant or annuitant furnish the earnings information with no to a standardized format, the RRB uses Form G-19-F. The form is used by all RRB field offices, thereby providing a standardized format for both the requesting and providing of the information.

Form G-19-F, Earnings Information Request, is used by the RRB to obtain earnings information when needed. The form is comprised of six information items, all of which pertain to an individual's employment for hire or self-employment for a time period of either 1 or 2 calendar years. The particular calendar year(s) for which the earnings information is needed is prefilled by the RRB field office in items 1and 3, and, when appropriate, in items 4 and 5, before the form is released. The releasing field office also enters an "x" in the box provided on the left side of items 4, 5, and 6 indicating that a respondent is to complete that particular item or items. If for some reason, earnings information is needed for more than 2 calendar years, the RRB will furnish a second Form G-19-F for completion by the respondent.

The transmittal letter, which is part of Form G-19-F, provides additional instructions for the completion of Form G-19-F and for furnishing Forms W-2, Schedules SE, and Forms 1040, when applicable. The RRB field office enters the applicant's or annuitant's RRB claim number in the top portion of the transmittal letter for identification purposes before its release. A pre-addressed envelope is enclosed for the respondent to use to return the completed Form G-19-F to the RRB field office.

The RRB proposes the following non-burden impacting editorial changes to Form G-19-F.

Page 1

• Re: The second bulleted item: We propose changing the term “exact amount” to “net amount” for clarity.

• Minor editorial changes.

Page 2

• Item 2 – Add to item to include request for employer’s federal tax ID or employer identification.

• Item 2 - Replace “if self-employed, show “Self”” sentence by providing a check box that the respondent can use to indicate if they are self-employed.

• Item 4 – Reword both paragraphs for clarity or when to enter the gross amount for employment or hire or the net amount if self-employed.

• Other minor editorial and cosmetic changes.

To our knowledge no other agency uses a form similar to RRB Form G-19-F.

3. Planned use of improved information technology or technical/legal impediments to further burden reduction – Not practicable for Internet submission because this form is initiated by the RRB with pre-filled data. Also, overall volume is low and falling.

4. Efforts to identify duplication and other improvements - This information collection does not duplicate any other information collection.

5. Small business respondents - N.A.

6. Consequences of less frequent collection - Not applicable since the information is obtained only once for each incident involving omitted or erroneous information.

7. Special circumstances - None.

8. Consultations outside the agency - In accordance with 5 CFR 1320.8(d), comments were invited from the public regarding the information collection. The notice to the public was published on pages 20390 and 20391 of the April 24, 2007 Federal Register. No comments or requests for additional information were received.

9. Payments or gifts to respondents - None.

10. Confidentiality - Privacy Act System of Records, RRB-22, Railroad Retirement, Survivor and Pension Benefit System - RRB.

11. Sensitive questions - None.

12. Estimate of respondent burden - The estimated burden for this collection has changed as follows.

Current Burden

Form	Annual Responses	Time (Min)	Burden (Hrs)
G-19-F	1,000	8	133
Total	1,000	8	133

Adjusted Burden

Form	Annual Responses	Time (Min)	Burden (Hrs)
G-19-F	900	8	120
Total	900	8	120

Responses Hours

Burden Change -100 -13

13. Estimated annual cost to respondents or record keepers - N.A.

14. Estimate of cost to Federal Government - N.A.

15. Explanation for changes in burden - The decrease in the number of Form G-19-Fs’being completed is due to RRB’s increased reliance on the earnings information we receive from a computer matching program with SSA and less emphasis on self-reporting of earnings information.

16. Time schedule for data collections and publications - The results of this collection will not be published.

17. Request not to display OMB expiration date - The form associated with this collection is seldom revised. Given the costs associated with redrafting, reprinting, and distributing the form in order to keep the appropriate expiration date in place, the RRB requests the authority to not display the OMB expiration date on the form.

18. Exceptions to Certification Statement - None