COPS Non-Hiring Progress Report

Forms and Documents

Document Name	Status
COPS Non-Hiring Progress Report Form and Instruction	New
Violent Crime Act of 1994.pdf Supplementary Document	2007-12-21
COPS Non-Hiring Progress Report Supporting Statement_updated_030608.doc Supporting Statement A	2008-03-06

IC Document Collections

IC ID	Document Title	Status
183121	COPS Non-Hiring Progress Report Form and Instruction	New

ICR Details

OMB Control No: 1103-0102	ICR Reference No: 200709-1103-004
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Non-Hiring Progress Report
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/09/2008
	Date Received in OIRA: 12/27/2007
Terms of Clearance: DOJ will use the results to qualitatively assess individual programs, and will not generalize to the rest of the population.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2011	36 Months From Approved
Responses	3,200	0	0
Time Burden (Hours)	3,200	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Non-Hiring Progress Report (NHPR) solicits information about COPS grantees’ progress toward implementation of their COPS Non-Hiring grants and their community policing activities. To help manage the monitoring of grants, the COPS Office must obtain updated information from grantees at regular intervals. The new NHPR was part of a business process improvement effort aimed at minimizing the reporting burden on COPS grantees by streamlining the collection of progress report information into one annual report (or quarterly reports as required for community policing development grantees. Once OMB approves this report and it is developed online (online development completion expected January, 2008), the COPS Office plans to eliminate the following progress reports that have been in use: Training and Technical Assistance Semi-Annual Status Report (1103-0043); Mental Health and Community Safety Initiative Equipment and Training Progress Report (1103-0078); Tribal Resources Grant Program Equipment/Training Progress Report (1103-0087); Methamphetamine Project Final Update Report (1103-0091); and the Methamphetamine Project, Status Update Report (SUR) (1103-0092). In addition, the Annual Report to Congress-Expired COPS Awards Exceeding $5 million (1103-0099) will be modified to include only hiring grants.

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Authorizing Statute(s): PL: Pub.L. 103 - 322 10003 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	72 FR 54292	09/24/2007
30-day Notice:	Federal Register Citation:	Citation Date:
	72 FR 68898	12/06/2007
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
COPS Non-Hiring Progress Report	None	COPS Non-Hiring Progress Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,200	0	0	3,200	0	0
Annual Time Burden (Hours)	3,200	0	0	3,200	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: As a grant-making agency, the COPS Office is charged with monitoring each program, project or activity it funds. The Non-Hiring Progress Report will be an important instrument in the COPS Office's grant management and monitoring plan, and will be used to measure our grantees’ progress in grant implementation and to track the community policing activities of grant recipients. The Non-Hiring Progress Report solicits information about the grantees’ progress toward implementation of their COPS Non-Hiring grants and their community policing activities. To help manage the monitoring of grants, the COPS Office must obtain updated information from grantees at regular intervals. Progress reports help to determine the status of implementation of community policing and purchases of equipment, technology, training, and other items awarded under COPS non-hiring grants. The Grant Monitoring Division uses the information collected for pre-site visit preparation and the Grants Administration Division uses the information to further enhance the technical assistance and customer service provided to grantees. The Program, Policy Support and Evaluation Division also uses this information for evaluation of the programs funded by the COPS Office as well as the development of future programs.

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Annual Cost to Federal Government: $411,494

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/27/2007

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