5441stm

Supporting Statement
Justification for: PD F 5441, "U.S. Treasury Auctions Submitter Agreement”
PD F 5541-1, "U.S. Treasury Auctions Designation of E-mail Addresses
to Receive Notifications”
PD F 5541-2, "U.S. Treasury Auctions Individual Authority and
TAAPLink Access”
1.

Explain the circumstances that make this collection of information necessary.
Identify any legal or administrative requirements that necessitate the collection.
Chapter 31 of Title 31 of the United States code authorizes the Secretary of the Treasury
to issue United States obligations and to offer them for sale under such terms and
conditions as the Secretary may prescribe. Submitters in U.S. Treasury auctions are
required by Federal Regulation 31 CFR Part 356.16(a) to have an agreement on file prior
to submitting a computer tender in Treasury auctions. The regulation further mandates
that this agreement must be renewed at least annually. This information is only required
of organizations that voluntarily choose to submit tenders directly in Treasury auctions.

2.

Indicate how, by whom and for what purpose is this information used? The
information is used by Treasury’s Office of Financing, Bureau of the Public Debt to
identify authorized submitters who may submit computer tenders in Treasury auctions.

3.

Describe whether, and to what extent, the collection of information involves the use
of automated, electronic, mechanical, or other technological collection techniques or
other forms of information technology? What consideration is given to use
information technology to reduce burden? The forms will be available from Public
Debt and also on the Internet in fillable format. Public Debt has been a leader in e-Gov,
providing the public with options for conducting financial transactions online for several
years. We are currently working toward providing our submitters with the option of
submitting this form electronically.

4.

Describe efforts are used to identity duplication? Why can’t any similar
information already available be used or modified for use for the purposes
described in Item 2 above? The forms will be reviewed annually to identify duplicate
information.

5.

If this collection of information impacts small businesses or other small entities,
what methods are used to minimize burden? The collection of information is made
only for a specific purpose.

6.

What consequences to Federal program or policy activities and what, if any,
technical or legal obstacles to reducing burden will occur if this collection is not
conducted or is conducted less frequently? The collection of information cannot be
conducted less frequently because the regulation mandates that the agreement be renewed
at least annually.

7.

Is this collection of information conducted in a manner consistent with the
guidelines of 5 CFR 1320.6? N/A

8.

What effort was made to notify the general public about this collection of
information? The Bureau’s notice was published in the Federal Register on October 17,
2007, page 58941. No comments were received.

9.

What decision was made to provide any payment or gift to respondents, other than
reenumeration of contractors or grantees? N/A

10. What assurance of confidentiality was provided to respondents and what was the

basis for the assurance in statute, regulations, or agency policy? In accordance with
the Privacy Act of 1974, information furnished by the public is assured confidentiality.
11. What justification is there for questions of a sensitive nature? There are no questions

of a sensitive nature.
12. What is the estimated hour burden of this collection of information? In order to

compute disclosure burden estimates, Bureau of the Public Debt personnel who
developed the form conducted tests to determine the average length of time required for
completion. The average time required to complete the forms (5 minutes) multiplied by
the estimated number of forms completed (1,000) reflects the total burden of 80 hours.
13. What is the estimated total annual cost burden to respondents or recordkeepers

resulting from this collection of information? Estimated cost burden to respondents is
not available at this time, but will be provided when available.
14. What is the annualized cost to the Federal Government? The following factors were

used to estimate the annual burden to this agency:
a. Printing cost - estimated number of forms printed annually, multiplied by the unit
cost of the forms.
b. Case processing cost - estimated number of forms completed, multiplied by the
estimated average form processing time, multiplied by the estimated average salary of
forms processing staff.
c. Forms management cost - salary cost of forms management personnel.
Printing Cost
Case Processing Cost
Forms Management Cost
Total Cost

1,000 @ $40.00/M
=$
40.
1,000 x 2 hours x $25 = 50,000.
=
500.
$50,540.

15. What is the reason for any program changes or adjustments reported in Items 13 or

14 of the OMB Form 83-I? N/A
16. For collections of information whose results will be published, outline plans for

tabulation and publication. The results of the collection of this information will not be
published for statistical use.
17. If seeking approval to not display the expiration date for OMB approval of this

information collection, what are the reasons that the display would be
inappropriate? We believe the public interest will be better served by not printing an
expiration date on Forms PD F 5441, PD F 5441-1, and PD F 5441-2. Not printing the
expiration date will avoid confusion among the public. For this reason, we request
authorization to omit printing the expiration date on these three forms.
18. What are the exceptions to the certification statement? N/A