American Cafe' Reservation & Application Forms

RESERVATION FORM
American Cafe
Mailing Address
courier service)
Overseas Trade Support Branch (OTSB)
Stop 1052
Room 469-A,Portals Building, 4th floor
Washington, DC 20024-1052

Street Address (for
USDA /Overseas Trade Support Branch (OTSB)
Room 469-A, Portals Building
1250 Maryland Avenue, SW, 4th floor
Washington, DC 20024

Please type or print clearly.
Section 1 -- Exhibitor Data
No. of exhibitors reserving the booth:

___1

___2

(Attach exhibitor data for Company No. 2)

Contact for Overseas Trade Support Branch (OTSB) Communications:____________________________________
Company E-mail address:________________________________________________________________________
Company name: _______________________________________________________________________________
Contact person to be listed in show directory:
________________________________________________________________________________________________
Company name to be listed in show directory:
________________________________________________________________________________________________
Street address: __________________________________________________________________________________
City, state, zip ___________________________________________________________________________________
Phone: _________________________________________________________________________________________
Fax: ____________________________________________________________________________________________
Representatives attending the show:______________________________________________________________
Company description (maximum 100 words) for use in the AAHAR 2008 U.S. Pavilion Directory
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Products to be exhibited, including brand names:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Section 2 -- Booth Location Preference
Priority choices: The floor plan will be provided at a later date.
Section 3 -- Contractual Agreement
I have read and will comply with all provisions of the Terms and Conditions for participation in the show.
I have included the booth fee with my Reservation Form. (Please make checks payable to USDA/FAS.)
I want _____ I do not want ______ my name, address, telephone, and fax numbers kept confidential prior
to AAHAR 2008
Signature ___________________________________ Expiration Date _____________________________________
Title
________________________________
Mastercard #____________________________
Visa#_____________________________________
Discovery #_____________________________

American Express#_________________________

PLEASE KEEP A COPY FOR YOUR RECORDS.
According to the Paperwork Act of 1995, an agency may not conduct or sponsor and a person is not required to respond to, a collection of information
unless it displays a valid OMB control number. The valid OMB number for this information collection is 0551-0031. The time required to complete this
information collection is estimated to average 8 minutes per response, including the time for reviewing instructions, searching existing data sources,
gathering & maintaining data needed for completing & reviewing the collection of information
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex,
religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases apply to all programs.) Persons with
disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s
TARGET Center at (202) 720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Avenue, SW,
Washington DC 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer.

_________________________________________________________________________________________
March 2008, OMB 0551-0031

Terms and Conditions AAHAR 2008
Upon acceptance of your completed Reservation Form and full booth payment, the following Terms and Conditions will be in effect
and are subject to additions and the USDA Overseas Trade Support Branch may make changes at any time. Exhibitors will be
promptly advised of any changes or additions.
The U.S. Department of Agriculture (USDA) agrees to:
1.
Provide the participant with the standard booth package described in this brochure.
2.
USDA reserves the right to rearrange the floor plan at any time and/or relocate exhibitors should it become necessary or
advisable in the judgment of show management.
3.
Issue refunds to exhibitors canceling their participation in the show according to the "Cancellation/Refund Policy" and issue a
full refund to all participants, if the show is canceled.
Cancellation/Refund Policy:
All cancellations must be made in writing.
Cancellation Date:
Cancel prior to or on February 8, 2008
Cancel after February 8, 2008

Amount withheld:
50% of total stand cost
100% of total stand cost

4.

Refrain from providing commercial third parties with exhibitor contact information prior to AAHAR 2008, unless authorized to
do so on the Reservation Form.
The Exhibitor agrees to:
1.
Promote and display only products consisting of at least 51 percent by SKU count that are of U.S. origin, and products must be
comprised of at least 51 percent of U.S. origin content by volume or value, exclusive of added water. Show management has the
authority to remove any non-U.S. products from an exhibitor's booth.
2.
Accept the location of the assigned booth within the U.S. Pavilion at AAHAR 2008, with the understanding that assignments
will be made according to booth location preferences indicated on the exhibitor's Reservation Form, if possible.
3.
Use the booth decoration and design supplied by the USDA Overseas Trade Support Branch (OTSB), unless written permission
is received from USDA/OTSB authorizing alterations to the booth design.
4.
Pay the cost of any booth personnel, equipment, or services ordered from show management. Payment for all services must be
made at the time the services are requested, unless otherwise stated. Outstanding financial obligations preclude participation in
future USDA Overseas Trade Support Branch (OTSB)
5.
Share the assigned booth with no more than one other exhibitor. Note: USDA /OTSB will authorize no more than two
companies to be listed on the booth fascia board and permit no more than two companies to be represented in the booth. All
companies must be properly identified on the Reservation Form.
6.
Refrain from subleasing the booth; in the case of State Departments of Agriculture, state or regional trade groups, and USDA
market development cooperators, booths may be subleased to their members with the approval of the USDA/Overseas Trade
Support Branch.
7.
Provide a qualified sales representative during the entire show.
8.
Display only products for which the participant is authorized to negotiate commercial sales.
9.
Strictly observe the regulations prohibiting sales of product samples during the show.
10. Refrain from dismantling the booth before the show closes on March 14, 2008.
11. Arrange for all equipment and booth materials to be removed from the show site at the Pragati Maidan Fair Grounds by 6:00
p.m. on March 14, 2008. USDA/OTSB will not secure exhibitor equipment or booth materials after 6:01 p.m. on March 14,
2008.
12. Release the U.S. Government, its agents, and officers of liability for any losses due to participation in the U.S. Pavilion,
AAHAR 2008. This refers in particular to late product shipments, in-transit damage, loss of product samples, and unauthorized
removal of equipment or supplies at the end of the show.
13. Arrange and pay for the shipping cost, clearance charges (including import duties), insurance charges of product samples,
promotional materials, and equipment to India before the show and back to the United States after the show.
14. Complete all questions on the exhibitor evaluation survey, including those pertaining to projected sales, which will be
distributed by the Show Coordinator near the end of the show. This information is used on a confidential basis to determine the
cost-effectiveness of these activities.
15. The Foreign Agricultural Service/OTSB is not responsible for any non-refundable expenses that participants incur as a result
of cancellation or non-participation in AAHAR 2008. These include, but are not limited to non-refundable airline tickets, hotel
reservations, and rental car fees.
Please note: Show management is empowered to expel from the show any exhibitor who does not fully comply with the above Terms
and Conditions.
PLEASE KEEP A COPY FOR YOUR RECORDS.

AMERICAN CAFÉ
APPLICATION
COMPANY NAME __________________________________________
CONTACT NAME __________________________________________
ADDRESS
__________________________________________
__________________________________________
PHONE NUMBER __________________________________________
FAX NUMBER
__________________________________________
E-MAIL
__________________________________________
The cost to display your products will be $500.00 NON REFUNDABLE.

Product Information
Product(s):

__________________________________________________
__________________________________________________

Product(s) description:

__________________________________________________
__________________________________________________
__________________________________________________

Is the product already in India?

__________________________________________________

If yes, provide the name and
__________________________________________________
address of the broker/distributor __________________________________________________
If no, are you actively searching
for an agent?
__________________________________________________
In what type of packaging is the product available?
(e.g., HRI, retail, vending, etc.) __________________________________________________
Has the product been packaged for India?___________________ _________________________
If not, are you willing?
________________________________________________
If possible, please send us a price list.
________________________________________________
Is the company able to supply ________
________
________
________

Large supermarket chains
Small independent grocery chains
Large foodservice chains
Small independent operations

Presentation instructions:
__________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Promotional items to be included: _______________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Please fax application to Tobitha Jones Fax (202) 690-4374
We will fax you a contact list of interested buyers by April 15, 2008

Payment Status
PLEASE MAKE CHECKS PAYABLE TO USDA/FAS.
Credit Card

o MasterCard

o Visa

o Discover

o American Express
Card Number

_______________________________________________

Exp. Date and Signature

_______________________________________________
Please send your checks to:

Mailing Address
USDA/Overseas Trade Support
Branch/Attn: Tobitha Jones
STOP 1052
Room 469-A, Portals Blding
Washington, DC 20024-1052

Street Address (for courier service)
USDA/Overseas Trade Support Branch
Attn: Tobitha Jones
Room 469-A, Portals Building
1250 Maryland Avenue, Sw, 4th floor
Washington, DC 20024

According to the Paperwork Act of 1995, an agency may not conduct or sponsor and a person is not required to respond to, a collection of information
unless it displays a valid OMB control number. The valid OMB number for this information collection is 0551-0031. The time required to complete this
information collection is estimated to average 8 minutes per response, including the time for reviewing instructions, searching existing data sources,
gathering & maintaining data needed for completing & reviewing the collection of information
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex,
religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases apply to all programs.) Persons with
disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s
TARGET Center at (202) 720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Avenue, SW,
Washington DC 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer.

_________________________________________________________________________________________
March 2008, OMB 0551-0031

SHIPPING GUIDELINES
Dear Exhibitor,
1). Please note the following closing dates for the shipment of the company’s product samples,
promotional materials, and other equipment.
→
→
→

February 11, 2008 - The shipment should arrive New Delhi (INDIA) airport. The agent needs at least three weeks
for shipment clearance.
March 3, 2008 - Exhibitors shipments should reach embassy/organizers warehouse after customs clearance.
March 10, 2008 – AAHAR begins.

2). For shipment of product samples, promotional materials, and equipment to India and back to United States,
after the show, please contact any of the following Freight Forwarder Agents.

1.

FREIGHT FORWARDER AGENTS’ ADDRESS IN INDIA
AND THE CONSOLIDATORS’ ADDRESS IN UNITED STATES
Contact: Surjeet Singh
R.E.ROGERS INDIA PVT.LTD.
1,COMMERCIAL COMPLEX,
POCKET H&J, SARITA VIHAR,
NEW DELHI-110044 (INDIA)
TEL: 91-11-2694 9801/9802/5898/5899
FAX: 91-11-2694 9803/5900
E-MAIL: [email protected]
[email protected]
Contact: CTC. JOSEPH MALINOWSKI
ROGERS WORLDWIDE A DIV. OF
ROCK-IT CARGO USA LLC
1550 HIGGINS RD - STE. 106
ELK GROVE VILLAGE, IL 60007 USA
TEL: 001-847-806-9200
FAX: 001-847-806-9204
E-MAIL: [email protected], [email protected]

2.

Contact: Ripudaman Singh &. S.P. Kamo
TRANSLINK EXPRESS (I) PVT. LTD.
123 Udyog Vihar, Phase – IV
Gurgaon – 122 001 (INDIA)
PH: 91-124-2399- 273/274/275; FX: 91-124-2399-272;
CELL: 91-9910377816;
Email: [email protected], [email protected]
Contact : Bill Langworthy
ROCK-IT CARGO USA, INC., Fairs & Exhibitions
600 Bayview Avenue, 2 nd Floor
Inwood, New York 11096
PH: 001-516-825-7357, TOLL FREE: 800 600-1865;
FX: 001-516-706-7677;
E-mail : [email protected]

3). PLEASE NOTE: The Freight Forwarder Agent will provide the detailed shipping instructions.