LUCA Forms, Letters, User Guides, and other Items

Local Update of Census Addresses (LUCA) Program

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LUCA Forms, Letters, User Guides, and other Items

OMB: 0607-0795

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Option 1—Title 13 Full Address List Review for Puerto Rico
MAF/TIGER Partnership Software (MTPS)

TABLE OF CONTENTS

CHAPTER 1 INTRODUCTION TO THE 2010 DECENNIAL CENSUS LOCAL
UPDATE OF CENSUS ADDRESSES (LUCA) PROGRAM

The 2010 Decennial Census Local Update of Census Addresses (LUCA) Program ................. 1
Background.................................................................................................................................. 2
The Census Address List Improvement Act ........................................................................... 2
The Census Bureau’s Master Address File (MAF) ................................................................. 2
The Topologically Integrated Geographic Encoding and Referencing (TIGER®) Database .. 2
LUCA Program Responsibilities .................................................................................................. 3
Census Bureau’s LUCA Program Responsibilities ................................................................. 3
Participant’s LUCA Program Responsibilities......................................................................... 3
Training and Technical Support................................................................................................... 5
The LUCA Schedule .................................................................................................................... 5
Respondent Burden..................................................................................................................... 6

CHAPTER 2 BEFORE YOU BEGIN YOUR REVIEW

Introduction .................................................................................................................................. 7
What is a Housing Unit? .............................................................................................................. 7
What are Group Quarters? .......................................................................................................... 7
Unacceptable Types of Housing Units and Group Quarters ....................................................... 8
Census Bureau Addresses .......................................................................................................... 8
Residential and Nonresidential Addresses ............................................................................. 8
Address Formats..................................................................................................................... 9
City-style Address Format .................................................................................................. 9
Noncity-style Address Format ............................................................................................ 9
Census Tract ............................................................................................................................... 9
Census Block............................................................................................................................. 10
What is Geocoding? .................................................................................................................. 10
Strategies for Reviewing the Census Bureau’s Address List .................................................... 11
Local Address Sources.............................................................................................................. 11

CHAPTER 3 PROTECTING THE CENSUS BUREAU ADDRESS
INFORMATION

Introduction ................................................................................................................................ 12
Protecting Census Bureau Address Information ....................................................................... 12

CHAPTER 4 CENSUS SUPPLIED MATERIALS

Introduction ................................................................................................................................ 15
The MAF/TIGER Partnership Software (MTPS) Version 2.1 .................................................... 15
The MTPS Computer Based Training (CBT)............................................................................. 16
Address List File ........................................................................................................................ 16
Address Count List File.............................................................................................................. 16
Shapefiles .................................................................................................................................. 16
Other Files and Software ........................................................................................................... 16
Setup File .............................................................................................................................. 16
Readme.txt File..................................................................................................................... 16
The MTPS LUCA User Guide (this guide) ............................................................................ 16
Zip Software.......................................................................................................................... 16
Adobe® PDF Reader Software.............................................................................................. 17
Adobe® Flash Software ......................................................................................................... 17

CHAPTER 5 SETTING UP THE MAF/TIGER PARTNERSHIP SOFTWARE
(MTPS) FOR LUCA REVIEW

Introduction ................................................................................................................................ 18
Installing the MTPS.................................................................................................................... 18
Starting the MTPS ..................................................................................................................... 19
Completing the MTPS Computer Based Training (CBT)........................................................... 19
Beginning the LUCA Review with the MTPS............................................................................. 20
Overview of Toolboxes and Buttons.......................................................................................... 22
Main Menu ............................................................................................................................ 22
The Standard Toolbox .......................................................................................................... 23
The Tools Toolbox ................................................................................................................ 24
The LUCA Toolbox ............................................................................................................... 25
Other LUCA Toolbox Icons ................................................................................................... 26
The Line Editing Toolbox ...................................................................................................... 26
Other Line Editing Toolbox Icons.......................................................................................... 26
Bookmarks ............................................................................................................................ 27
Additional Resources................................................................................................................. 28
The MTPS Computer-Based Training (CBT)........................................................................ 28
The MTPS Help Menu .......................................................................................................... 28
LUCA Program Help Desk .................................................................................................... 29
LUCA Technical Help Desk .................................................................................................. 29
LUCA Website ...................................................................................................................... 29

CHAPTER 6 REVIEWING AND UPDATING THE CENSUS BUREAU’S
ADDRESS LIST

Introduction ................................................................................................................................ 30
The Census Bureau’s Address List ........................................................................................... 30
Action Codes for Updating the Address List.............................................................................. 37
A–Added Addresses ............................................................................................................. 37
C–Changed Addresses......................................................................................................... 40
Conversion of a Single Housing Unit to a Multiunit Structure (Multiple units in one
address)............................................................................................................................ 41
Conversion of a Multiunit Structure to a Single Housing Unit .......................................... 41
Conversion of a Group Quarter to a Single Housing Unit ................................................ 41
Conversion of a Single Housing Unit to a Group Quarters .............................................. 41
D–Deleted Addresses ........................................................................................................... 42
J–Out of Jurisdiction Addresses ........................................................................................... 42
N–Nonresidential or Commercial Addresses........................................................................ 42

CHAPTER 7 REVIEWING AND UPDATING THE ADDRESS COUNT LIST

Introduction ................................................................................................................................ 43
Reviewing and Editing the Address Count List File................................................................... 44

CHAPTER 8 UPDATING CENSUS BUREAU SHAPEFILES

Introduction ................................................................................................................................ 46
Reading a Census Bureau Map ................................................................................................ 46
Examples of Map Updates......................................................................................................... 46
Map Example 1: Adding a New Street................................................................................. 47
Map Example 2: Correcting a Street Name ......................................................................... 49
Map Example 3: Moving a Street......................................................................................... 50
Map Example 4: Deleting a Street ....................................................................................... 51

CHAPTER 9 SUBMITTING YOUR LUCA PROGRAM UPDATES

Submitting LUCA Program Updates.......................................................................................... 53

Creating the Changes File ......................................................................................................... 53
Shipping the Changes File CD .................................................................................................. 53

CHAPTER 10 RETURNING OR DESTROYING CENSUS BUREAU TITLE 13
MATERIALS AFTER FEEDBACK
55
Program Conclusion .................................................................................................................. 55
Method for Returning Census Bureau Title 13 Materials...................................................... 55
Method for Destroying Census Bureau Title 13 Materials .................................................... 56

Appendix A Confidentiality and Security Guidelines

Appendix B Confidentiality Agreement

Appendix C Self-Assessment Checklist

Appendix D Inventory Form

Appendix E Special Disclosure Notice

Appendix F Return or Destruction of Title 13, U.S.C. Materials

Appendix G MAF/TIGER Feature Classification Codes

MAF/TIGER Feature Classification Codes ................................................................................ 77
Road Features .................................................................................................................. 77
Water Features ................................................................................................................. 77
Railroad ............................................................................................................................ 77
Miscellaneous Features.................................................................................................... 77

Appendix H Selection Sets

Introduction ................................................................................................................................ 79
Creating a Selection Set ............................................................................................................ 79
Saving a Selection Set............................................................................................................... 81
Deleting a Selection Set ............................................................................................................ 81

Appendix I Abbreviation Examples

Glossary

Index

iii

CHAPTER 1
INTRODUCTION TO THE 2010 DECENNIAL CENSUS LOCAL UPDATE OF
CENSUS ADDRESSES (LUCA) PROGRAM
The 2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Background
The Census Address List Improvement Act
The Census Bureau’s Master Address File (MAF)
The Topologically Integrated Geographic Encoding and Referencing (TIGER®)
Database
LUCA Program Responsibilities
Census Bureau’s LUCA Responsibilities
Participant’s LUCA Responsibilities
Training and Technical Support
The LUCA Schedule
Respondent Burden

The 2010 Decennial Census Local Update of Census Addresses (LUCA)
Program
The Local Update of Census Addresses (LUCA) Program is an integral part of
the decennial census activities. It uses the expertise of Puerto Rico and
municipio governments to improve the accuracy and completeness of the
address list used to take the census.
The U.S. Census Bureau invited the mayor of your municipio to participate in
this program. Your municipio selected Title 13 Full Address List Review
using the Census Bureau supplied MAF/TIGER Partnership Software
(MTPS). This option allows you to:
•

Review the Census Bureau’s Address List for your municipio
including city-style 1 and noncity-style 2 residential addresses.

•

Comment on any single or multiunit structure or group quarters citystyle address in a census block on the address list using added,
changed, deleted, out of jurisdiction, or nonresidential or commercial
action codes and identify (flag) group quarters.

•

Challenge the count of addresses for any census block on the address
count list.

A city-style address consists of a house number and street name; for example, 201 Calle Mango. The
address may or may not be used for the delivery of mail and may include apartment numbers/designations
or similar identifiers.
2
A noncity-style address does not contain a house number and street name. Examples include rural route
and box number addresses; highway contract route addresses; post office boxes and drawers; and general
delivery.
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Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program

o For census blocks containing all noncity-style addresses, you can
challenge only the count of addresses for census blocks on the
Census Bureau’s Address Count List; you cannot comment on
individual noncity-style addresses.
NOTE: For census blocks with a mix of city-style and noncitystyle addresses, you may comment on individual city-style
addresses or challenge the count of addresses for the census block,
but cannot do both within the same block. However, it is to your
benefit and the Census Bureau’s that you provide city-style
address updates wherever applicable, rather than challenging the
count of addresses in a census block.
•

Identify any additions, deletions, or corrections to roads, or other
physical features and submit an updated version of the digital map file
(shapefile) provided by the Census Bureau.

Background
The Census Address List Improvement Act

The Census Address List Improvement Act of 1994 (Public Law 103-430)
strengthened the Census Bureau’s partnership capabilities with Puerto
Rico and municipio governments by expanding the methods the Census
Bureau could use to exchange address information. Designed to improve
the accuracy of the Census Bureau’s address list, the Act authorized the
Census Bureau to provide individual addresses to officials of Puerto Rico
and municipio governments who agreed to conditions of confidentiality.
Census 2000 marked the first decennial census for which the Census
Bureau could provide its address list for review to governments that
signed the required confidentiality agreement. (See Appendix A for the
terms of the LUCA Program Confidentiality and Security Guidelines.)
The Census Bureau’s Master Address File (MAF)

In preparation for Census 2000, the Census Bureau created the Master
Address File (MAF) by canvassing the entire island. The MAF is a
database of all addresses used to support many of the Census Bureau’s
operations. Besides containing mailing addresses and ZIP Codes, an
address record in the MAF also contains geographic information about the
location of addresses. In areas where there are noncity-style addresses
(e.g., rural route or post office box number), the address record may
contain additional information such as a location description.
The Topologically Integrated Geographic Encoding and Referencing
(TIGER®) Database

Address records in the MAF are linked to feature segments in the
Topologically Integrated Geographic Encoding and Referencing (TIGER®)
database. The TIGER® database includes the geographic coordinates and

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program

names of all streets, water features, and other linear features, and
boundaries for all jurisdictions and statistical areas (census tracts 3 , census
blocks 4 , etc.) used to tabulate decennial census data. The TIGER®
database also includes the hierarchy of census geographic area codes from
the Puerto Rico level down to individual census blocks
(www.census.gov/geo/www/geodiagram.html). By linking address records
in the MAF to the TIGER® database, the Census Bureau is able to identify
street segments along which an individual address exists and determine the
geographic code that applies to that address.
LUCA Program Responsibilities
Census Bureau’s LUCA Program Responsibilities

The Census Bureau’s LUCA program responsibilities include:
•

Provide training to LUCA program participants.

•

Provide the necessary materials to participants.

•

Provide technical assistance.

•

Process updates submitted by LUCA participants.

•

Conduct a 100% Address Canvassing (field check) operation. The
Census Bureau will visit each census block within your municipio
during this operation to update our address list and validate your
LUCA submissions.

•

Provide feedback materials for your review.

•

Provide assistance to participants to resolve any address
discrepancies.

•

Provide for a formal appeal of disputed addresses by an
independent Federal agency outside of the Census Bureau and the
Department of Commerce.

Participant’s LUCA Program Responsibilities

As a participant in the LUCA program, your responsibilities include:
•

Select staff to perform the LUCA program review. (The Census
Bureau suggests that individuals in your municipio involved in
zoning enforcement not work on this program since this may create
a conflict of interest.)

A census tract is a small, relatively permanent statistical division of a county or statistically equivalent
entity, delineated for the purpose of presenting Census Bureau statistical data.
4
A census block is a geographic area bounded by visible features, such as streets, roads, streams, and
railroad tracks, and invisible features, such as the boundaries of governmental units and other legal entities.
Census blocks are the smallest area for which the Census Bureau collects and tabulates statistical
information.
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Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program

•

Sign and return the Registration Form.

•

All liaisons, reviewers, and anyone with access to Title 13
materials must read, understand, and agree to abide by the Census
Bureau’s Confidentiality and Security Guidelines. (See Appendix
A for the terms of the LUCA Program Confidentiality Agreement
and Security Guidelines).

•

All liaisons, reviewers, and anyone with access to Title 13
materials must sign and return to the Census Bureau the
Confidentiality Agreement Form.

•

Complete and return the Self-Assessment Form.

•

Complete and return the Participation Option/Product Preference
Form.

•

Ensure that everyone working on the LUCA program understands
the procedures for participating in the program and Census Bureau
terminology and concepts.

•

Keep Census Bureau addresses, and maps showing structure
points 5 , (housing units and group quarters locations) confidential
and ensure their use only for census purposes. (Although structure
points are not displayed on the LUCA materials during the LUCA
review phase, they will be provided for the Feedback phase of the
program.)

•

Ensure the receipt of all required materials for the LUCA program
review.

•

Prepare a strategy to conduct the review of LUCA materials.

•

Within 120 calendar days of receiving your LUCA materials,
complete your address list review and return your updated
materials to the Census Bureau.

•

Review the Census Bureau’s detailed feedback materials.

•

Appeal address discrepancies to the LUCA Appeals Office within
30 days of receipt of feedback materials.

•

After the appeals process is completed, return to the Census
Bureau, or destroy all Title 13 materials.

•

The LUCA liaison must verify the return or destruction of Title 13
materials by signing and returning to the Census Bureau the Return
or Destruction of Title 13, U.S.C. Materials Form.

A structure point is a coordinate location that represents the location of one or more housing units and/or
group quarters. Structure points are protected by Title 13. See Appendix A, Confidentiality and Security
Guidelines.
4

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program

•

All LUCA program reviewers must sign and date the Return or
Destruction of Title 13, U.S.C. Materials form.

Training and Technical Support
Census Bureau staff will conduct LUCA training workshops beginning in
August of 2007. These training workshops will provide you with hands-on
experience in using the 2010 Decennial Census LUCA Program materials. In
addition, computer-based training (CBT) is available on the LUCA Program
CBT CD-ROM and the LUCA Web site at
.
Should you need additional information, please contact the Census
Bureau’s Boston Regional Office toll free at 1-866-511-LUCA (5822) or
for technical assistance about computer applications including the
MAF/TIGER Partnership Software (MTPS), please call the Help Desk
toll free at 1-866-919-LUCA (5822).
The LUCA Schedule
January–February 2007

LUCA advance notification letters and
information materials were mailed to Puerto
Rico mayors and other municipio contacts.

March–June 2007

LUCA Promotional Workshops were
conducted.

August 2007

LUCA invitation letters and registration
materials were mailed to the major and a
courtesy copy to other municipio contacts.

August 2007–January 2008

Invited governments register for LUCA and the
Census Bureau ships LUCA review materials to
each participating government.

August 2007
September 2007–March 2008

LUCA Training Workshops begin.
LUCA participants review and update the
address list and return their comments to the
Census Bureau’s Boston Regional Office within
120 calendar days from the receipt of materials.

October 2007–October 2008

Census Bureau reviews participant’s LUCA
submissions and updates the MAF/TIGER
database.

November 2008–June 2009

Census Bureau prepares for and conducts an
Address Canvassing Operation using GPSequipped hand held computers.

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Chapter 1: Introduction to the 2010 Decennial Census Local Update of Census
Addresses (LUCA) Program

August 2009–October 2009

Census Bureau provides feedback materials to
participants showing how we processed each
participant’s LUCA submissions.

September 2009–December 2009

Participants review feedback materials and have
the opportunity to appeal the results to the
LUCA Appeals Office.

September 2009–January 2010

LUCA Appeals Office reviews and adjudicates
appeals.

Respondent Burden
The Census Bureau estimates that it will take between 105 and 1,575 hours to
complete the LUCA review depending on the number of addresses and rate of
address growth and change. This includes the time needed to read the
invitation materials and complete the registration forms, and upon receipt of
the LUCA materials, to read the instructions, assemble and review the LUCA
materials, and provide updates.
Please send comments regarding this burden estimate or any other aspect of
this collection of information, including suggestions for reducing this burden
to:
Paperwork Project 0607-0795
4600 Silver Hill Road, Room 3K138
Washington, DC 20233
Or you may e-mail comments to ; use "Paperwork
Project 0607-0795" as the subject. Please include a copy of your message
addressed to .
Under the paperwork Reduction Act, the Census Bureau cannot ask you to
respond to a collection of information unless it displays a currently valid
Office of Management and Budget (OMB) control number. The OMB
number is found in the upper right corner of each LUCA form.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

CHAPTER 2
BEFORE YOU BEGIN YOUR REVIEW
Introduction
What is a Housing Unit?
What are Group Quarters?
Unacceptable Types of Housing Units and Group Quarters
Census Bureau Addresses
Census Tract
Census Block
What is Geocoding?
Strategies for Reviewing the Census Bureau’s Address List
Local Address Sources

Introduction
Chapter 2 explains some of the terms and concepts used by the Census Bureau
and recommended strategies for your LUCA review. Refer to the Glossary or
visit the Census Bureau’s Web site at for additional terms
and definitions.
What is a Housing Unit?
A single-family house, townhouse, mobile home, trailer, apartment, group of
rooms, or a single room occupied as a separate living quarters or, if vacant,
intended for occupancy as a separate living quarters. A separate living
quarters is one in which one or more occupants (or intended occupants, if
vacant) live separate from any other individual(s) in the building and have
direct access to the living quarters without going through another living
quarters, such as from outside the building or through a common hall.
The following types of housing units are acceptable and should be included on
the address list that you submit to the Census Bureau:
•
•
•
•

Houses, including townhouses, condominiums, and apartments.
Living quarters within an otherwise nonresidential structure such as an
apartment within a church, school, or business.
Mobile homes or trailers occupied as separate living quarters, or if
vacant, intended for occupancy as separate living quarters.
Any housing units under construction that will be habitable (closed to
the elements with final roof, windows, and doors) on Census Day,
April 1, 2010.

What are Group Quarters?
A place where people live or stay, in a group living arrangement, that is
owned or managed by an entity or organization providing housing and/or
services for the residents. This is not a typical household-type living
arrangement. These services may include custodial or medical care as well
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Chapter 2: Before You Begin Your Review

as other types of assistance, and residency is commonly restricted to those
receiving these services. People living in group quarters are usually not
related to each other.
The following types of group quarters are acceptable and should be included
on the address list that you submit to the Census Bureau:
•
•
•
•
•
•
•
•
•
•

Correctional facilities.
Juvenile facilities.
Nursing homes.
Hospitals with long-term care facilities.
College or university dormitories, fraternities, sororities.
Dormitories for workers.
Religious group quarters.
Shelters.
Group homes.
Any group quarters under construction that will be habitable (closed to
the elements with final roof, windows, and doors) on Census Day,
April 1, 2010.

NOTE: Housing units and group quarters can exist within the same structure.
Unacceptable Types of Housing Units and Group Quarters
Exclude the following unacceptable types of housing units and group quarters
addresses from your address list:
•
•
•
•
•
•

Condemned or scheduled for demolition.
Being converted or remodeled for nonresidential purposes.
Used solely for nonresidential storage.
Used solely as offices or businesses in which no one is living.
Used solely for ceremonial purposes.
Any units under construction that will not be habitable (closed to the
elements with final roof, windows, and doors) on Census Day,
April 1, 2010.

Census Bureau Addresses
Residential and Nonresidential Addresses

The Census Bureau divides all addresses in two use types, residential and
nonresidential. Residential addresses are addresses of housing units
and/or group quarters where one or more persons could live.
Nonresidential addresses are addresses of a structure or unit within a
structure that do not serve as a residence, such as commercial
establishments, schools, government offices, and churches.

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Chapter 2: Before You Begin Your Review

Some structures can contain both residential and nonresidential units, even
though they have a single address such as an apartment over a store or a
home with an office.
Address Formats
City-style Address Format

The Census Bureau classifies housing unit and group quarters
addresses that have a house number and street name address, for
example, 212 Calle Elmo or 137 Ave Calor as city-style addresses. In
some instances, the house number may also include an alpha character
such as 35A or W9254, or include an unit designation such as “Altos”
or “Bajos”. These addresses are used for mailing or to provide
location for emergency services, such as police, fire, and rescue (E911addresses). City-style addresses for housing units in multiunit
structures, such as apartment buildings, contain a unit designator, for
example, Apt 101 or Suite D. The Census Bureau and the USPS treat
these unit designators as part of the housing unit address, and they are
included in each affected census address record.
Noncity-style Address Format

The Census Bureau classifies addresses that do not include a house
number and/or a street name as noncity-style addresses. Noncity-style
addresses also may not include a complete house number and street
name address. The majority of noncity-style addresses are located in
the more rural areas of Puerto Rico; however, they may exist in urban
areas as well. Frequently used noncity-style mailing addresses
include:
•

General delivery.
• Rural route and box number.
• Highway contract route and box number.
• Post Office box only delivery.
Noncity-style addresses often do not follow any numeric sequence,
and may not be associated with the name of the street or highway on
which they are located. For this reason, the Census Bureau uses
different methods to compile the list of addresses for inclusion into the
address list, such as location descriptions (CASA DE CEMENTO EN
LA INTERSECCION 123 Y 432), structure points (geographic
coordinates), and census geographic codes (Puerto Rico code,
municipio code, census tract number, census block number).
Census Tract
Census tracts are small, relatively permanent statistical subdivisions of a
municipio, delineated for presenting Census Bureau statistical data.

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Chapter 2: Before You Begin Your Review

The proposed criteria for census tracts for the 2010 Census is that they contain
a minimum of 1,200 people with an optimal population of 4,000.
Census tract boundaries are delineated with the intention of being stable over
many decades, so they generally follow relatively permanent visible features.
However, they may follow governmental unit boundaries and other nonvisible features in some instances. Census tract boundaries never cross
municipio boundaries.
Each census tract is uniquely numbered within a municipio and contains
numerous census blocks. Census tract numbers contain up to a 4-digit
number followed by a decimal point and a 2-digit number for suffixed tracts,
e.g., 1234.01. For census tracts without a suffix, the number will contain a
period with zero fill, e.g., 4567.00. Leading zeros are not shown on Census
Bureau materials.
Census Block
A census block is an area bounded by visible features such as streets, roads,
streams, and railroad tracks and nonvisible features such as the boundaries of
governmental units and other legal entities. A block is the smallest
geographic area for which the Census Bureau collects and tabulates statistical
data.
Census blocks may look like a city block or may be large and irregularly
shaped, depending upon features. The boundary of Puerto Rico or a
municipio is always a block boundary.
Census blocks are numbered within census tracts and are unique to the census
tract to which they belong. Census block numbers consist of 4-digits, and
may include a single alpha character suffix reflecting a boundary change or
added feature (e.g. 3001A and 3001B).
Note: The 2010 Decennial Census LUCA Program addresses are coded to
current census block/geography.
What is Geocoding?
In order to process your address submissions, the Census Bureau requires the
inclusion of census geographic code information. This link to census
geography is referred to as geocoding. Geocoding places an individual
address in its correct geographic location, which includes the correct Puerto
Rico, municipio, census tract, and census block codes.
Because the Census Bureau counts people where they live, census geographic
code information or geocodes support the systematic collection of data that
allows Census enumerators to locate an address. They are also important in
allocating data from questionnaire responses to the correct location. You
must include census geographic code information for the Census Bureau to
10

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Chapter 2: Before You Begin Your Review

process your address submissions. The Census Bureau will not accept
addresses without census geographic codes (geocodes) including Puerto
Rico, municipio, census tract, and census block codes. You can find these
census geographic codes on your LUCA materials.
Strategies for Reviewing the Census Bureau’s Address List
You must decide for yourself how to conduct the LUCA program review.
Consider your available time, the information you have readily available, and
the staff and computer resources you have. If resources are limited, the
Census Bureau recommends focusing on areas where addresses are more
likely to be missed or incorrect. For example:
•
•
•
•
•
•
•
•
•

Areas of new housing construction.
E-911 address conversion areas.
Areas that have changed from single-family homes to multifamily
homes and vice versa.
Warehouses that have been converted to residential lofts.
New mobile home parks or new scattered mobile homes.
Apartment buildings with irregular or missing numbering schemes for
the individual units.
Recently added territory.
Addresses near municipio boundaries.
Urbanizations, condominiums, or housing projects (residenciales)
recently built.

Local Address Sources
There are many possible sources of local address information. Some of these
sources may not match the Census Bureau’s Address List exactly, but they are
a good indication of where change is taking place and can help you identify
addresses that you need to add to the address list. The following list provides
suggestions for local address source materials:
•

•
•
•
•
•
•
•
•

New housing construction or building permits (include units that are
under construction only if final roof, doors, and windows will be in
place on Census Day, April 1, 2010).
E-911 address files.
Housing occupancy permits.
Planning or zoning records.
Local utility records.
Drivers’ license files.
Annexation records.
Assessment or taxation files.
Voter registration files.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

CHAPTER 3
PROTECTING THE CENSUS BUREAU ADDRESS INFORMATION
Introduction
Protecting Census Bureau Address Information

Introduction
The Census Bureau’s Address List and Address Count List files for your
municipio are included on your data CD-ROM. This chapter discusses how
you must protect the Census Bureau’s computer-readable address information.
(For detailed information, see Appendix A , for the terms of the
Confidentiality and Security Guidelines).
Protecting Census Bureau Address Information
The most efficient method to review and match your local address list to the
Census Bureau’s Address List is to copy the address file onto a computer hard
drive or a network server in a useable format. You must first ensure the
protection of the Census Bureau’s Title 13, U.S.C. address information
including your Census Bureau computer-readable address file, all address list
paper copies, and maps (including copies) containing structure points.
(Structure points will be displayed on the address list and maps, where
applicable, for the Feedback phase of the program.) For detailed information
see Appendix A, Confidentiality and Security Guidelines.
The LUCA liaison must restrict access to confidential Census address
information to only those individuals who have signed the Confidentiality
Agreement. This includes all reviewers and anyone with access to Title 13
materials. If you need to add additional reviewers during your LUCA review,
a blank Confidentiality Agreement Form is included in Appendix B. Be sure
additional reviewers have read and understand the Confidentiality and
Security Guidelines, Appendix A, before signing and returning the
Confidentiality Agreement Form to the Census Bureau.
Operating systems, programs, applications, and data related to the review of
Census Bureau addresses must be accessible only to LUCA program liaisons
and reviewers. The automated data processing (ADP) system should restrict
the read, write, delete, and execute functions applicable to the Census
Bureau’s address information. The ADP system must use log-on routines that
require a user-ID and password that conform to the following guidelines:

•

Assign a unique user-ID and password for each LUCA program
liaison and reviewer.

•

Passwords must consist of at least eight (8) nonblank characters
consisting of at least one alphabet letter and either one number or one

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Chapter 3: Protecting the Census Bureau Address Information

special character ($,*, &). No more than six consecutive characters
(AAAAAA) may appear in the password, and then only once.
•

Reject passwords that are the same as the user-ID or used within the
last 6 months.

•

Encrypt passwords.

•

Disable passwords after three bad attempts.

•

Do not display passwords on terminals or printers.

•

Change passwords every 90 days (more frequent change is optional)
or immediately, if compromised.

•

On new accounts, change the assigned password to a unique
password the first time users log on.

•

The ADP system must display a warning log-on feature. Computer
screens must display a warning that states:
**WARNING*WARNING*WARNING**
YOU HAVE ACCESSED A COMPUTER SYSTEM
CONTAINING UNITED STATES GOVERNMENT
INFORMATION. USE OF THIS COMPUTER WITHOUT
AUTHORIZATION OR FOR PURPOSES FOR WHICH
AUTHORIZATION HAS NOT BEEN EXTENDED IS A
VIOLATION OF FEDERAL LAW AND CAN BE PUNISHED
BY FINE OR IMPRISONMENT (Public Law 99-474). ALL USE
MAY BE INTERCEPTED, MONITORED, RECORDED,
COPIED, AUDITED, INSPECTED AND DISCLOSED TO
AUTHORIZED LAW ENFORCEMENT OFFICIALS. REPORT
SUSPECTED VIOLATIONS TO YOUR AGENCY SECURITY
OFFICER. USE OF THIS SYSTEM INDICATES YOU
CONSENT TO THIS WARNING. LOG OFF IMMEDIATELY
IF YOU DO NOT AGREE TO THE CONDITIONS OF THIS
WARNING.
**WARNING*WARNING*WARNING**

•

If you place Census Bureau address information on a shared computer
system, construct electronic security profiles to allow only the
LUCA liaison and reviewers access to the Census Bureau’s address
information. Test your security to ensure that only the LUCA liaison
and reviewers are permitted access to the Census Bureau’s address
information.

•

Lock all rooms containing computers and all associated media during
non-work hours.

•

Do not leave computers with Census Bureau address information
unattended during work hours. Log-off the computer or lock the room
whenever you leave.

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Chapter 3: Protecting the Census Bureau Address Information

•

Label any computer diskettes, CD-ROMs, DVDs, tapes, cartridges or
other computer storage media containing Census Bureau address
information with the following:
“This document contains information the release of which is
prohibited by Title 13 U.S.C. and is for Bureau of the Census official
use only.”

•

If backup is necessary, do not send the tapes, cartridges, or disks offsite. Store them in a secured area. Do not mix, store, or back-up
LUCA data with other data.

•

Clear magnetic media (tapes, disks, hard drives) containing Census
Bureau address information before reuse. To clear magnetic media,
overwrite all Title 13 data three times at a minimum using a
commercial disk utility program or degauss using a commercial
degausser.

•

Program any software you develop for displaying the Census Bureau
addresses to label each affected page of a printout containing Census
Bureau address information with the following:
“This document contains information, the release of which is
prohibited by Title 13 U.S.C. and is for Bureau of the Census official
use only.”

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CHAPTER 4
CENSUS SUPPLIED MATERIALS
Introduction
The MAF/TIGER PARTNERSHIP SOFTWARE (MTPS) Version 2.1
The MTPS Computer Based Training (CBT)
Address List File
Address Count List File
Shapefiles
Other Files and Software
Setup File
Readme.txt File
The MTPS LUCA User Guide
Zip Software
Adobe® PDF Reader Software
Adobe® Flash Software

Introduction
The Census Bureau supplies the following materials:
1) One (1) MTPS CD:
•

The MTPS Application.

•

The MTPS CBT.

2) One (1)* or more data CDs that may contain the following
information:
•

Address List.

•

Address Count List.

•

Shapefiles

•

Setup File.

•

Readme.txt File.

•

The MTPS LUCA User Guide.

•

Zip Software

•

Adobe® PDF Reader Software.

•

Adobe® Flash Software.

* The number of data disks depends on the size of your municipio.
The MAF/TIGER Partnership Software (MTPS) Version 2.1
The MTPS is a user friendly GIS software, written specifically for Census
geographic program participants, that is ready to load with the address list,
address count list, and shapefiles for your municipio. Note the licensing
agreement that limits use of the MTPS to Census Bureau programs; it will
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Chapter 4: Census Supplied Materials

appear on the screen when you open the software. Do not distribute the
software beyond your LUCA staff.
The MTPS Computer Based Training (CBT)
The MTPS CBT is a step-by-step guide that helps you learn how to use the
MTPS for your LUCA review. We strongly advise you to review the CBT
before you begin using the application. It is accessible after you load the
application software and data. The CBT will not train you in the specific
Puerto Rico address fields, but it will give you an overview on how to use the
software to update and/or review the addresses and maps of your municipio.
Please refer to this guide for instructions about the Puerto Rico specific
address fields.
Address List File
The address list file contains all of the residential (city-style and noncity-style)
addresses for your municipio that are currently recorded by the Census
Bureau.
Address Count List File
The address count list file contains the number of residential addresses for
each census block within your municipio.
Shapefiles
Shapefiles contain the location and attributes of physical features. They are
created using the Census Bureau’s MAF/TIGER database and allow
participants to submit digital updates to map features. Shapefiles require the
use of a GIS application such as the MTPS.
Other Files and Software
Setup File

The setup file contains the geographic information that the MTPS requires
in order to load the data disk(s).
Readme.txt File

The readme.txt file contains descriptive information about the software
and the files and provides instructions on how to use them.
The MTPS LUCA User Guide (this guide)

This is a step-by-step guide to learn how to use the MTPS for your LUCA
review.
Zip Software

Although Zip software is included, the MTPS automatically zips and
encrypts your updated files.

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Chapter 4: Census Supplied Materials

Adobe® PDF Reader Software

Adobe® PDF Reader Software allows you to view Adobe® Portable
Document Format (PDF) files. The LUCA User's Guide and the
MAF/TIGER Partnership Software User's Guide are in Adobe® PDF
format.
Adobe® Flash Software

Adobe® Flash Player is software that allows you to view Web content
created by Flash. This content may be interactive such as menus that
slide, or it may consist of complex applications, games, or animations.
Many Web browsers (Internet Explorer, for example) install Flash Player
automatically. The MAF/TIGER Partnership Software Computer Based
Training (CBT) is in Flash format. If the CBT does not run on your Web
browser, you may need to install the Adobe® Flash player.

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CHAPTER 5
SETTING UP THE MAF/TIGER PARTNERSHIP SOFTWARE (MTPS) FOR
LUCA REVIEW
Introduction
Installing the MTPS
Starting the MTPS
Completing the MTPS Computer Based Training (CBT)
Beginning the LUCA Review with the MTPS
Overview of Toolboxes and Buttons
Additional Resources
LUCA Program Help Desk
LUCA Technical Help Desk
LUCA Website

Introduction
The MTPS is a user-friendly application designed to read LUCA data disks
and record map and address updates in a format ready to be submitted to the
Census Bureau.
NOTE – The MTPS will refer and treat Puerto Rico as a State and the
municipio as County. These are geographic name equivalents used in this
software only for Puerto Rico.
Installing the MTPS
To install the MTPS, please follow these instructions:
1) Start Windows.
2) Insert the Program CD in your CD-ROM drive.
3) Select the Run command from the Start menu. Type the location of
your CD-ROM drive and the word “setup” (for example, type
d:\setup).
OR
Select the Run command from the Start menu. Use the Browse icon
to locate the setup file.
4) Click OK. The installation program will appear on your screen.
5) On the Welcome screen, click Next.
6) Click Yes to accept the Software License Agreement.
7) On the Select Installation Type window, accept the default option,
“Install MAF/TIGER Partnership Software and Data for a Single Use.”
Click Next.
8) The setup program guides you through the installation process. Accept
the default settings.

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9) Once the program has been installed, insert the first data CD into your
CD-ROM drive. (Most data sets will fit on one (1) CD.) Click OK
when prompted.
10) Click Finish.
11) On the next window, select “Yes, I want to restart my computer
now.”
12) Click Finish to complete the setup.
Starting the MTPS
To start the MTPS, please follow these instructions:
1) Select Programs from the Start menu.
2) Select MAF/TIGER Partnership Software > MAF/TIGER Partnership
Software 2.1.
3) Enter a User Name and Password (You should have received this
information under separate cover. If not, contact the Boston Regional
Office and they will provide it to you.)
4) Click OK when prompted to install the data files.
5) Update your LUCA participant information, if necessary.
6) Select one of two options:
•

To complete the training on CD-ROM, select “Run the
MAF/TIGER Partnership Software Computer Based Training”.
(Please refer to the Completing the Computer Based Training
(CBT) section below.)
OR

•

To launch the application, select “Go directly to the MAF/TIGER
Partnership Software program.”

Completing the MTPS Computer Based Training (CBT)
The MTPS Computer Based Training is a self-paced tutorial that provides
instructions on how to use the MTPS application for several Census Bureau
geographic programs.
The opening screen shows a total of eight (8) tutorials:
1) Three (3) General Skills tutorials:
•

Basic Skills.

•

Additional Skills.

•

Editing Linear Features, Area Features, and Landmarks.

2) Five (5) tutorials specific to Census Bureau geographic programs:
•

LUCA (Local Update of Census Addresses).

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•

BAS (Boundary and Annexation Survey). FOR THE PUERTO
RICO PLANNING BOARD USE ONLY. This feature is
disabled for municipio participants.

•

PSAP (Participant Statistical Area Programs). FOR THE
PUERTO RICO PLANNING BOARD USE ONLY. This
feature is disabled for municipio participants.

•

VTD/BBSP (Voting Districts/Block Boundary Suggestion
Program). FOR THE PUERTO RICO PLANNING BOARD
USE ONLY. This feature is disabled for municipio
participants.

•

SDRP (School District Review Program). DOES NOT APPLY
IN PUERTO RICO. This feature is disabled for municipio
participants.

This user guide provides instructions for the LUCA module of the MTPS.
NOTE: All of the examples shown in this user guide and in the MTPS
CBT were created with fictitious data that are not applicable to your
municipio, and do not contain any Title 13 information.
Beginning the LUCA Review with the MTPS
1) Open the MTPS application. The Please Log In dialog box will open.
2) Enter a User Name and Password (the Census Bureau will provide
this information to you under separate cover).
3) Select LUCA from the main menu.
4) Click Open. This will display the LUCA toolbox and three windows:
a) LUCA Map.

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Chapter 5: Setting up the MAF/TIGER Partnership Software (MTPS) for LUCA
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b) LUCA Address List (only for participants who selected Option 1
or Option 2).
c) LUCA Address Count List.

Map
Address
Count List

Address List

The map shows an overview of geographic areas. The
address lists shows the address records.
The MTPS allows you to combine the review of the maps, the address list,
and the address count list for your geographic area. The map and the two
lists are linked. If you are working from the map, selecting a block on the
map automatically selects and displays the corresponding records on the
address list and address count list.
The address list is sorted by tract/block, then by street name/house
number. The address count list is sorted by tract/block. For other sorting
options, see the MTPS Help menu.
Census blocks and census tracts are identified with numeric labels on the
map. State/Puerto Rico code (72) and County (Municipio) codes are not
shown on the map. Use the Information buttons described on page 24 to
locate the codes for any given feature.

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The MTPS has a simple legend. All line features are drawn first and are
the same thickness. Census block, census tract, and county (municipio)
symbols are displayed over the feature lines.
Toggle the Legend button
show or hide the legend.

on the Standard Toolbox (page 23) to

Overview of Toolboxes and Buttons
The MTPS has several toolboxes, each of which contains many buttons. This
section is an overview of their functions. Keep in mind that you will not need
to use all of them. Chapters 6, 7, and 8 describe in more detail how to use the
toolboxes and buttons required to complete your LUCA review. For more
information on any of these toolboxes and buttons, refer to the MTPS Help
section.
Main Menu

The system loads this menu by default when you open the MTPS, and the
Main Menu remains open.
Select Map to access:

•

Layers: to add, hide, drop, or move map layers.

•

Scale: to modify the map scale displayed on the computer screen.

•

Previous Scale: draws the map to the extent that was used before
the most recent change. Initial Scale draws the map to the extent
that was used when the map was created or last saved.

•

Locator: to create a window that shows your location within the
overall area.

•

Bookmarks: to create and manage bookmarks.

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Select Selection on the Main Menu to access:
•

Settings: to change the status and labels of map layers.

•

Select: to build queries by Condition, List, Value, or Location.
See Appendix H.

Select Tools on the Main Menu to access:
•

Imagery: to load aerial images, topographic maps, or urban color
images from TerraServer USA toolbox.

•

Export: to convert features to a different geographic format.

Select LUCA on the Main Menu to access:
•

LUCA Toolbox: to turn the LUCA Toolbox on and off.

•

Editing Toolboxes: to edit lines, areas, and points.

•

Default Display: to restore the computer screen to the original
layout when the MTPS is opened.

•

Verify: to validate your edits.

•

Report Changes: to create a ZIP file of your edits.

•

Update Address Data: to import an address list.

•

Update User Information: to make changes on the participant’s
information window.

The Standard Toolbox

The Standard toolbox is used to perform general tasks. This toolbox is
loaded by default when you open the MTPS and remains open. It is
located directly below the Main Menu, and can be docked and undocked:

•

Target Layer: to set the layer that is going to be
edited

•

Dataview: to see a list of records selected

•

Map Layers: to add, hide, drop, or move map layers

•

Legend: to show or hide the map legend

•

Layer Style: to change layer symbols

.
.

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•

Automatic Labels: to create label styles

•

Set the Map Scale: to set the scale of the map on the computer
screen

The Tools Toolbox

The Tools toolbox is used to navigate the map. This toolbox is loaded by
default when you open the MTPS (if you close the Tools toolbox
accidentally, you can open it again by selecting Tools from the menu
toolbar on the main menu then clicking on Toolbox).

•

The Pan and Zoom buttons are used to navigate around the map.

•

Zoom In and Zoom Out buttons

•

Pan button

NOTE: Every time you open the MTPS the map will display the
geographic extent you viewed before closing the application.
NOTE: The labeling of the features depends on the scale of the map
view; the further you zoom in to the map, the more labels you will see.
•

The Scale buttons are used to go back to the Previous Scale
the Initial Scale

•

The Information button

is used to display the fields of the

address records. Select a line to display its attributes.
buttons display multi-layer and multi-layer area information,
respectively.

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•

The Measuring buttons are used to Measure Distance
Measure Size

The LUCA Toolbox

The LUCA toolbox is used for editing the address list and the address
count list. It is loaded by default when you open the MTPS (if you close
the LUCA toolbox accidentally, you can load it again by selecting LUCA
on the menu toolbar and then clicking on LUCA toolbox).

Click on the Pick Block

icon. Select the One Block Only box

, and using the mouse, click inside one census block on the
map. The related census block records on the address list and the address
count list are displayed.
NOTE: The information shown in the S (State/Puerto Rico), C
(County/Municipio), T (Tract), and B (Block) boxes will be the block you
selected on the map and the associated state (Puerto Rico), county
(municipio), and tract codes. The dropdown menus for these boxes can
also be used to select a particular block.
•

Click on the Zoom to Block
icon to zoom in and center the
map on the selected block; click on the Zoom to the Entire Map
icon to show the entire geographic extent of the map.

•

Click on the Add a New Address
icon to add a new address
record. Fill out the information on the highlighted line.

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Other LUCA Toolbox Icons

Other LUCA toolbox icons include:
•

Create a Block Layout

and Create a Multiple Block Layout

.
•

Delete an Added Address Record

•

Copy the Current Record and Multiple Copies of the Current
.
Record

•

Structure Point icons
LUCA Review.

are not used for this phase of

NOTE: The LUCA Toolbox remains in the same place on the screen
unless you move it or close it. The Tools Toolbox and the Line Editing
Toolbox disappear from the screen when you are working with the address
list or the address count list but reappear when you click on the map.
The Line Editing Toolbox

The Line Editing toolbox is used to edit road features. This toolbox is not
loaded by default when you open the MTPS. To open it, click on Line
Editing under LUCA on the main menu.
Refer to Chapter 8 for additional line editing instructions.

•

Click on the Add Line
icon to add a line. Click on the start of
a new line, drag the mouse to the end of the line and double-click.
(Click at intermediate points on the line when necessary to make it
smooth.)

•

Click on Delete Line

•

Click on the Split Line
want to split the line.

•

to undo the most recent action or Save
Click on Cancel Edits
Edits
, to save your work.

then click on a line segment to delete it.
to split a line then click where you

Other Line Editing Toolbox Icons

Other Line Editing toolbox icons:
•

Copy and Delete Line

and Replace Copied Line

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Chapter 5: Setting up the MAF/TIGER Partnership Software (MTPS) for LUCA
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•

Edit Line Attributes, Display Alternate Names, and Display
Alternate Addresses

•

Show Right/Left Direction Arrows
are toggle icons that
alternatively show or hide the arrows (click again to Hide
Right/Left Direction Arrows)
.

Bookmarks

The MTPS allows you to save a particular map extent as a bookmark.
You can view it at any time.
Click Bookmarks from the Map menu. Click Create.

Type a name in the Create Bookmarks window. Click OK.

Click on the name of the bookmark you created to go back to the map
extent you bookmarked. The MTPS will zoom to that map extent.

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Chapter 5: Setting up the MAF/TIGER Partnership Software (MTPS) for LUCA
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Additional Resources
The MTPS Computer-Based Training (CBT)

You may have the MTPS and the CBT open at the same time while you
are completing your training, or for reference purposes.
The MTPS Help Menu

The MTPS Help Menu provides a variety of options for finding
information on a particular topic.
1) Select Help from the main menu and then click Contents. The screen
on the left shows a list of topics. At the bottom of the right screen you
can select either the link to the MTPS Basic Skills Help or the link to
Census Program Help:

2) Select the Index tab on the left side and the following screen will
display:

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Chapter 5: Setting up the MAF/TIGER Partnership Software (MTPS) for LUCA
Review

3) Select the Search tab on the left screen and the following screen will
display:

4) Select a word from one of the lists in the left column or type a word
into the search box.
LUCA Program Help Desk

If you have questions concerning the LUCA geographic program, please
call the Boston Regional Office toll free at 1-866-511-LUCA (5822).
LUCA Technical Help Desk

If you have questions concerning the MTPS and the electronic data, please
call the LUCA Help Desk toll free at 1-866-919-LUCA (5822).
LUCA Website

Visit the Census Bureau’s LUCA Web site at
for additional
information.

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CHAPTER 6
REVIEWING AND UPDATING THE CENSUS BUREAU’S ADDRESS LIST
Introduction
The Census Bureau’s Address List
Action Codes for Updating the Address List
A-Added
C-Changed
D-Deleted
J-Out of Jurisdiction
N-Nonresidential or Commercial

Introduction
This chapter provides instructions on making updates to the Census Bureau’s
Address List. The address list is the primary review tool for your LUCA
program review.
Compare the addresses on the Census Bureau’s Address List to the addresses
on your local address list, and make any updates as necessary following the
instructions in this chapter. For consistency, make any necessary updates on
the map so that your map matches the address list. If your resources are
limited, focus your review on areas with new addresses or address changes.
You can add or edit only city-style addresses. (The noncity-style addresses
are shaded in green on the address list.) Please refer to Chapter 8 for
instructions for updating the corresponding maps.
The Census Bureau’s Address List
The Census Bureau’s Address List contains all of the residential (city-style
and noncity-style) addresses known to the Census Bureau within your
jurisdiction. It also contains census geographic codes (state, municipio,
census tract, census block) that indicate the location of each address.
The Entity ID Code, a unique identification number (maximum character
length is 12 characters) assigned by the Census Bureau to each entity, is
listed at the top of the address list.

Entity

Entity Identification Code

State/Puerto Rico
County/Municipio

ST (2 alpha) + (2 numeric) – PR72
CO (2 alpha) + State (2 numeric) + County/Municipio (3
numeric)

Total
Characters
4
7

Each address record in the address list contains 30 fields of information.
See the table on the next page titled Address List Fields for Puerto Rico.

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Chapter 6: Reviewing and Updating the Address List

Address List Fields for Puerto Rico
Field
Number
1

Field

Maximum
Character
Length

Entity ID Code

2
3
4

Line Number
MAF ID

7
13

Action Code

5
6
7
8
9

State/Puerto Rico Code
County/Municipio Code
Census Tract Number
Census Block Number

2
3
7
5

Structure Point

11
10

Urbanizacion

House Number

Condominium or
Housing Project Name
Area Name 1

13
14
15
16
17
18
19
20
21
22
23
24
25
26

60
30

Area Name 2

Complex Descriptor

Complex Identifier

Unit Descriptor

Unit Identifier

Street Name

Carretera

Ramal

KM/HM

City- Style Mailing ZIP
Code

GQ Name

100

Noncity – Style Mail
Delivery Address

Noncity-style ZIP Code

Group Quarters Flag

Structure Latitude
Structure Longitude
City-style Address Flag

9
10
1

28
29
30

Format
Variable length
alphanumeric
Numeric
Fixed length numeric
Blank; entered by
participant or application
Fixed length numeric
Fixed length numeric
Fixed length numeric
Fixed length numeric
Fixed length
alphanumeric
Variable Length alpha
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Variable length
alphanumeric
Fixed length numeric
Variable length
alphanumeric
Variable length
alphanumeric
Fixed length numeric
Displays a ‘Y’ if the
value is 2 or 3.
Otherwise leave blank.
Fixed length numeric
Fixed length numeric
Y = Yes, N= No

Display Name
Entity ID
Line #
MAFID
Action Code
State
Municipio
Tract
Block
Structure Point
Urbanizacion
House #
Condo/Housing Project
Name
Area Name 1
Area Name 2
Complex Desc.
Complex ID
Unit Desc.
Unit ID
Street Name
Carretera
Ramal
KM/HM
City Style ZIP Code
GQ Name
Noncity-Style Mail
Address
Noncity-Style ZIP
Code
GQ Flag
Structure Lat
Structure Lon
City-style Address Flag

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Chapter 6: Reviewing and Updating the Address List

Each address list record contains the following fields. Refer to the
explanations of each field when updating or adding an address.
1. Entity ID (see above)
2. Line Number–sequential number for each address record in
the file. Do not edit this field. You may use this field to return
the address list to the original sort after changing the sort.
3. MAFID–unique control number assigned to each MAF
address. The MTPS does not allow you to edit this field.
4. Action Code–use this field to record the type of change when
an update is made to the address list:
A–Added addresses.
C–Changed addresses.
D–Deleted addresses.
J–Out of jurisdiction addresses.
N–Nonresidential or commercial addresses.
5. State–2-digit current Puerto Rico code (72). You may edit this
field to record your correct code.
6. Municipio–3-digit current municipio code for your
jurisdiction. You may edit this field to record your correct
municipio code.
7. Tract–Census tract numbers contain up to a 4-digit number
followed by a decimal point and a 2-digit number for suffixed
tracts, e.g., 1234.01. For census tracts without a suffix, the
number will contain a period with zero fill, e.g., 4567.00. You
may edit this field to record correct census tract numbers.
8. Block–Census block numbers contain a 4-digit number plus
one alpha character, if applicable, e.g. 3001A. You may edit
this field to record correct census block numbers.
9. Structure Point–4-digit number plus one alphanumeric
character assigned by the Census Bureau to a structure that
contains a housing unit or a group quarters address. This field
will be blank for the Review phase of the LUCA program but
data will be provided for the Feedback phase of the program.
Do not edit this field.
10. House Number–Housing unit or group quarters assigned
number, which can contain numbers, letters, hyphens or other
characters. Hyphens should only be used on addresses that
have a “bloque” and house number. For example, an address is
"Calle 20, Bloque 40, Casa 70" write in the house number field
40-70 (bloque, hyphen, house number) and then the “Calle 20.”
If the housing unit or group quarters has an alphanumeric
house number, for example G19, please do not use hyphens to
32

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Chapter 6: Reviewing and Updating the Address List

separate the letter/s from the number/s. You may edit this field
to record correct house numbers.
11. Urbanizacion–Urbanization Name (if applicable). Please
provide the full name. Use URB, as abbreviation for
urbanization, if it is used as part of its name. You can edit this
field to write in the correct name of the urbanization. Always
provide the full name of the Urbanization (for example, Alturas
de Flamboyán, Urb Los Condes). You may edit this field.
12. Condominium or Housing Project Name–Please provide the
full name. Use COND as an abbreviation for Condominium if
it is used as part of its full name. If the word condominium is
not used, please record the full name. Use RES as the
abbreviation for all housing projects (Residenciales). Using
RES as the abreviation for all housing projects (residenciales)
will indicate that this is a housing project (residencial). All
other structures that do not have RES will be considered as
Condominiums. You may edit this field to record correct
Condominiums and Housing Project (residenciales) names.
Always provide the full name (for example, Parque de las
Fuentes, Cond Los Condes, Res Alameda). You may edit this
field.
13. Area Name 1–“Barrio” names, “Barriadas,” “Comunidades,”
“Parcelas” and “Sectores.” “Barrio” could only be in this field.
If there is no “Barrio” name, then another area name will show
in the field. Use the following abbreviations for these area
names: BO for “Barrios,” BDA for “Barriadas,” PARC for
“Parcelas,” SECT for “Sectores” and COM for
“Comunidades.” Always provide the full name (for example,
Bo Obrero, Parc San José). You may edit this field to record
the correct area names.
14. Area Name 2–“Barriada” names, “Comunidades,” “Parcelas”
and “Sectores.” If applicable, another name would be in this
field, it would be in combination with Area Name 1. For
example, Bo Sur, Sect Norte (Area Name 1, Area Name 2).
Use the following abbreviations for these area names: BDA for
“Barriadas,” PARC for “Parcelas,” SECT for “Sectores” and
COM for “Comunidades.” Always provide the full name, (for
example, Bda Orlando, Sect San José). “Barriadas,”
“Sectores,” “Parcelas,” and “Comunidades” go in Area Name 2
if Area Name has a “Barrio” Name. You may edit this field to
record the correct area names.
15. Complex Descriptor (CD)–This field is used to identify a
building or tower within a building complex. They contain the
words “Edif” (building) or “Torre” (tower). You may edit this
field.
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Chapter 6: Reviewing and Updating the Address List

16. Complex Identifier (CID)–This field is used to make
buildings unique within a building complex. The identifiers
may be alphabetic, numeric or alphanumeric designators. It
can be used in combination with the Complex Descriptor field.
For example “Torre 3” or “Edif Norte” (CD, CID). You may
edit this field.
17. Unit Descriptor (UD)–The unit descriptor is used to describe
apartments and suites within a multi-unit structure. The words
this field contain are APT for apartments, and STE for suites.
You may edit this field.
18. Unit Identifier (UID)–This field is used to make a unit within
a multi-unit structure unique from the other units in the same
structure. The identifiers may be alphabetic, numeric or
alphanumeric designators. It can be used in combination with
the Unit Descriptor field. For example “Apt 3” or “Ste D”
(CD, CID), or it can be used alone, for example, “Altos,”
“Bajos,” “Sótano,” etc. You may edit this field.
19. Street Name–Full street or road name (for example, Calle
Verde o Ave Juan Ponce de Leon). Do NOT abbreviate Calle,
use the full name. The abbreviation for the other street types
are in Appendix I. Use the “Carretera” field for carreteras and
the “Ramal” field for ramales. We are separating “Carreteras”
and “Ramal” from the street names because it is common for
these street types to have kilometers and hectometers
associated with them. You may edit this field to record correct
street names.
20. Carretera–Route number or name for major roads. If the
carretera is known by two (2) names, for example, Carr 123 is
also known as Carr Los Millones, please provide the carretera
number in this field. Use CARR as the abbreviation of
carretera. You may edit this field.
21. Ramal–Route number or name for secondary roads. If the
ramal is known by 2 names, for example, Ramal 546 is also
known as Ramal El Salto, please provide the ramal number in
this field. You may edit this field.
22. KM/HM–Identifies distance markers used for carreteras and
ramales, frequently used in more rural areas.
23. City-style Mailing ZIP Code–5-digit ZIP Code for city-style
mailing addresses. You may edit this field.
24. GQ Name–name of group quarters (e.g. Convento Las
Monjitas). If the value in the GQ Flag field is “Y,” you must
edit or enter the GQ name in the GQ Name field.
NOTE: If you enter a “Y” in the GQ Flag field, you must
provide a group quarters name. The Census Bureau will not
34

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Chapter 6: Reviewing and Updating the Address List

process an identified group quarters address record without a
group quarters name. Examples include “Casa de Cuido
Morales” or “Dormitorio Barbosa”.
If the value in the GQ Flag field is blank, do not edit or add
values in the GQ Name field.
25. Noncity-style Mail Delivery Address (RR#, HCR#, or PO
BOX#)–identifies noncity-style mail deliver address such as
rural route and box number, post office box number, etc. Do
not edit this field.
26. Noncity-style Mailing ZIP Code–5-digit ZIP Code for
noncity-style mailing addresses. Do not edit this field.
27. GQ (Group Quarters) Flag–displays a “Y” for addresses that
are considered group quarters, such as nursing homes or
dormitories. You may edit this field for group quarters
addresses.
NOTE: If you enter a “Y” in the GQ Flag field, you must
provide a group quarters name in the GQ Name field. The
Census Bureau will not process an identified group quarters
address record without a group quarters name.
28. Structure Latitude–This field will be blank for the Review
phase of the LUCA program but data will be provided for the
Feedback phase of the program.
29. Structure Longitude–This field will be blank for the Review
phase of the LUCA program but data will be provided for the
Feedback phase of the program.
30. City-style Address Flag–records with a City-Style Address
Flag value of “Y” can be updated. Records with a City-Style
Address Flag value of “N” cannot be updated. Do not edit this
field. (The Census Bureau will not process updates to address
records containing an “N” in the City-Style Address Flag
column.)
See the MTPS Address List Record Layout on the next page.

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Chapter 6: Reviewing and Updating the Address List

Puerto Rico Address List MTPS Record Layout

9 10

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

27 28/29

….

Chapter 6: Reviewing and Updating the Address List

Action Codes for Updating the Address List
There are five action codes you can use to make updates to the address
list:
A–Added
C–Changed
D–Deleted
J–Out of Jurisdiction
N–Nonresidential or Commercial
A–Added Addresses

1) Select the block on the map for which you need to insert an address:
from the LUCA toolbox, click on Pick Block
icon to Add a New Address Record.

then click on the

OR
2) Select the tract and block (T and B) from the LUCA toolbox pull down
lists:

•

A new address record is displayed on the address list, containing
all the correct geocodes (state (Puerto Rico, 72), county
(municipio), tract, block codes) and an “A-Added” in the Action
Code field:

NOTE: Geocodes are automatically entered when you select a block.
Verify that you have selected the correct block.
3) Enter the required address information in the appropriate fields for
each new address. Please refer to the section “The Census Bureau
Address List” for instructions on how to provide these updates.

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Chapter 6: Reviewing and Updating the Address List

•

House number.

•

Urbanization, if needed.

•

Condominium or Housing Project (Residencial) name, if needed.

•

Area name 1, if needed.

•

Area name 2, if needed

•

Complex descriptor (CD), if needed (only used for multi-unit
structures).

•

Complex identification (CID), if needed (only used for multi-unit
structures).

•

Unit descriptor (UD), if needed (only used for multi-unit
structures).

•

Unit identification (UID), if needed (only used for multi-unit
structures):

For example, the new multiunit structure located at the basic
street address 1500 Cascade Street contains ten (10) units.
•

Add one record with the correct census geography (i.e.,
state (Puerto Rico) code 72, county (municipio) code,
census tract number, census block number) and the
basic street address, 1500 Cascade Street.

•

Copy that record nine (9) times using the Multiple
Copies of the Current Record
LUCA toolbox.

button on the

For each added unit at 1500 Cascade St., enter the appropriate
value in the Unit Desc. and Unit ID field. For example, for
the first unit added at 1500 Cascade Street, enter “APT” in the
Unit Desc. field and “1” in the Unit ID field; for the second
unit record added, enter “APT” in the Unit Desc. field and “2”
in the Unit ID field, and so on, until you get to the tenth unit
record, where you enter enter “APT” in the Unit Desc. field
and “10” in the Unit ID field.

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Chapter 6: Reviewing and Updating the Address List

If these units are part of a bulding complex, remember to use
the complex designations fields (if needed) for each address
record, in the same manner as explained above with the unit
designations.

NOTE: To add mobile homes or trailer lots, whether occupied
or vacant, use the same procedure as applied to apartments.
•

Street or road name, including prefix and suffix qualifiers,
direction, and type.

•

Carretera number/name, if needed.

•

Ramal number/name, if needed.

•

KM/HM, if needed.

•

ZIP Code.

•

Group Quarters flag, if applicable:
o

Enter a “Y” in the GQ Flag field for a group quarters
address.

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Chapter 6: Reviewing and Updating the Address List

NOTE: If you enter a “Y” in the GQ Flag field, you must
provide a group quarters name. The Census Bureau will not
process an identified group quarters address record without a group
quarters name.
4) If applicable, add new streets or other map features on the Census
Bureau digital map. See Chapter 8 for more information.
C–Changed Addresses

Replace all incorrect geographic codes (i.e., state code (Puerto Rico, 72),
county (municipio) code, census tract number, and census block number)
and/or address information with the correct information. A “C-Changed”
will automatically appear in the Action Code field. Please refer to the
section “The Census Bureau Address List” for instructions on how to
provide these updates.
You may correct information in the following fields:

•

State (Puerto Rico) code (72).

•

County (municipio) code.

•

Census tract number.

•

Census block number.

•

Group quarters designation.

•

House number.

•

Urbanization, if needed.

•

Condominium or Housing Project (Residencial) name, if needed.

•

Area name 1, if needed.

•

Area name 2, if needed

•

Complex descriptor (CD), if needed (only used for multi-unit
structures).

•

Complex identification (CID), if needed (only used for multi-unit
structures).

•

Unit descriptor (UD), if needed (only used for multi-unit
structures).

•

Unit identification (UID), if needed (only used for multi-unit
structures).

•

Street name, including prefix and suffix qualifiers, direction, and
type.

•

Carretera number/name, if needed.

•

Ramal number/name, if needed.

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Chapter 6: Reviewing and Updating the Address List

•

KM/HM, if needed.

•

Group Quarters name, if needed.

•

ZIP Code.

Conversion of a Single Housing Unit to a Multiunit Structure
(Multiple units in one address)

•

Using the existing address record, add APT or STE in the Unit
Desc. field and add the first unit designator in the Unit ID
field. A “C-Changed” will appear in the Action Code field.

•

Create additional records for the same address: from the LUCA
toolbox click on Copy the Current Record to create one
additional record, or Multiple Copies of the Current Record,
which will prompt you to input the number of copies needed.
Add the urbanization, condominium, housing project
(residencial), or other area name in the appropriate field, if
necessary.

•

Enter APT or STE in the Unit Desc. field and unit designator
in the Unit ID field for each new record.
NOTE: If the apartment/unit designators are unknown but you
know the unit count in the multiunit structure, assign each unit
a number. Enter the number, preceded by an “*”, in the Unit
ID field for each unit added. The “*” will alert the Census
Bureau that the actual unit designators are unknown and that
we need to obtain further information during the Address
Canvassing Operation.

Conversion of a Multiunit Structure to a Single Housing Unit

•

Remove the unit and/or complex designation in the Complex
Desc., Complex ID, Unit Desc. and/or Unit ID fields.

•

“C-Changed” will automatically appear in the Action Code
field for the first unit address record.

•

For the remaining units, enter “D-Deleted” in the Action Code
field.

Conversion of a Group Quarter to a Single Housing Unit

•

Remove the “Y” in the GQ Flag field.

•

Remove the name of the group quarters in the GQ Name field.

•

“C-Changed” will automatically appear in the Action Code
field.

Conversion of a Single Housing Unit to a Group Quarters

•

Add a “Y” in the GQ Flag field for a group quarters address.

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Chapter 6: Reviewing and Updating the Address List

•

“C-Changed” will automatically appear in the Action Code
field.

•

Add the name of the group quarters in the GQ Name field.

•

Update the shapefiles as needed so that the map matches the
new information on the address list.

D–Deleted Addresses

•

Select “D-Deleted” from the Action Code drop down list.
Exercise caution when using this action code so that you do not
inadvertently delete valid records. Verify that the housing unit
or group quarter does not exist, is uninhabitable, or that it is a
duplicate address (duplicate addresses are those that are incorrectly
listed multiple times on the Census Bureau’s Address List). The
address record will remain visible on the address list and will be
verified by the Census Bureau during the Address Canvassing
operation.
NOTE: Do not use the “D-Deleted” action code for existing
nonresidential or commercial addresses; instead, use “NNonresidential or Commercial” action code.

•

Make the corresponding deletions on the map, as explained in
Chapter 8, so that the map is consistent with the address list.

J–Out of Jurisdiction Addresses

•

Select “J-Out of Jurisdiction” from the Action Code drop down list
for addresses that are not in your municipio. The address record
will remain visible on the address list and will be verified by the
Census Bureau during the Address Canvassing Operation.

N–Nonresidential or Commercial Addresses

•

Select “N-Nonresidential or Commercial” from the Action Code
drop down list for addresses that are used for any purpose other
than residential (for example, a business, school, church,
government office). Verify that the address does not contain a
living quarter. Some structures can contain both residential and
nonresidential units even though they have a single address such as
an apartment over a store or a home with an office. The address
record will remain visible on the address list and will be verified
by the Census Bureau during the Address Canvassing Operation.

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CHAPTER 7
REVIEWING AND UPDATING THE ADDRESS COUNT LIST
Introduction
Reviewing and Editing the Address Count List File

Introduction
The address count list contains the number of housing unit and group quarter
addresses on the address list for each census block within your jurisdiction.
Use this list to identify inconsistencies between the Census Bureau’s housing
unit and/or group quarters address counts and your housing unit and/or group
quarters address counts.
The Entity ID Code, a unique identification number (maximum character
length is 12 characters) assigned by the Census Bureau to each entity, is listed
at the top of the address count list.
Entity

Entity Identification Code

State (Puerto Rico)
County (municipio)

ST (2 alpha) + (2 numeric) – PR72
CO (2 alpha) + State (2 numeric) + County (3 numeric)

Total
Characters
4
7

Each block record in the address count list file contains eight (8) fields of
information. The character length of each record may vary. The header
displays the field names for each data column in the file:
1. State (Puerto Rico)–2-digit current Puerto Rico code (72). This field
is prepopulated and cannot be edited.
2. County (municipio)–3-digit current county (municipio) code for your
municipio. This field is prepopulated and cannot be edited.
3. Tract–Contains up to a 4-digit number followed by a decimal point
and a 2-digit number for suffixed tracts, e.g., 1234.01. For census
tracts without a suffix, the number will contain a period with zero fill,
e.g., 4567.00. This field is prepopulated and cannot be edited.
4. Block–Contains a 4-digit number plus one alpha character, if
applicable, e.g. 3001a. This field is prepopulated and cannot be edited.
5. Census HU Count–Census Bureau’s most recent count of housing
unit addresses. This field is prepopulated and cannot be edited.

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Chapter 7: Reviewing and Updating the Address Count List

6. Local HU Count–this field is blank to record your local count of
housing unit addresses if there is a discrepancy between the Census
Bureau’s count of housing unit addresses and your local count of
housing unit addresses.
7. Census GQ Count–Census Bureau’s most recent count of group
quarters addresses. This field is prepopulated and cannot be edited.
8. Local GQ Count–this field is blank to record your local count of
group quarters addresses, if there is a discrepancy between the Census
Bureau’s count of group quarters addresses and your local count of
group of quarters addresses.
These are some guidelines you should follow when planning your review:
•

If a census block contains all city-style addresses, you can update
either the individual city-style addresses on the address list or
challenge the count of addresses on the address count list, but you
cannot do both within the same block.

•

If you have reviewed and updated the address list for every block
in your municipio, you cannot make any challenges to the address
count list.

•

If your address list and the Census Bureau’s Address List contain
only noncity-style addresses for a census block, you can challenge
the count of addresses for that block only if a discrepancy exists.

NOTE: It is to your benefit and the Census Bureau’s, that you
provide city-style address updates wherever applicable, rather than
challenging the count of addresses in a census block.
Reviewing and Editing the Address Count List File
1) Review the Census Bureau’s current housing unit address count for
each census block within your municipio.

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Chapter 7: Reviewing and Updating the Address Count List

2) If there is a discrepancy between the Census Bureau’s current housing
unit address count and your local housing unit count for any census
block, fill in the Local HU Count field, for that particular census
block.
3) Record any discrepancy between the Census Bureau’s current address
counts for group quarters and your local address counts for group
quarters in the Local GQ Count field for that particular census block.
4) Make any necessary corrections to the Census Bureau’s maps.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

CHAPTER 8
UPDATING CENSUS BUREAU SHAPEFILES
Introduction
Reading a Census Bureau Map
Examples of Map Updates
Map Example 1: Adding a New Street
Map Example 2: Correcting a Street Name
Map Example 3: Moving a Street
Map Example 4: Deleting a Street

Introduction
The MTPS displays the Census Bureau shapefiles as a reference for locating
and geocoding individual addresses, and for updating and correcting your
municipios’s features.
The spatial map updates you provide will allow the Census Bureau to update
the TIGER® database so that all subsequent spatial map and address list
products reflect these changes.
Reading a Census Bureau Map
The Census Bureau map shows some of the same information found on a
typical road map, such as streets and roads, water features, and legal
boundaries. However, the Census Bureau map displays this information using
symbols unique to the Census Bureau. The maps display the following
information:
•

Boundaries.

•

Streets and roads and their names.

•

Water features and their names, if any.

•

Other features and their names, if applicable.

•

Municipio codes and municipio names and adjacent areas.

•

Census block boundaries and numbers.

•

Census tract boundaries and numbers.

icon on the Standard menu to
Click on the Show or Hide the Legend
display the map legend showing the symbols used on the maps.
Examples of Map Updates

•

Adding a new street.

•

Correcting a street name.

•

Moving a street

•

Deleting a street

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Chapter 8: Updating Census Bureau Shapefiles

NOTE: Edits to the address list and the address count list are
automatically saved.
NOTE: Edits to features on the map must be saved manually. See the
Cancel Edits and Save Edits buttons described below.
Map Example 1: Adding a New Street

During your review, you may find streets that are partially or entirely
missing from the maps.
For example, Heekin Ave is a new street with newly constructed housing
units in census tract 9704 and census block 1304. The addresses are
missing from the address list and the street is missing from the map.

Click the Add Line
button on the Line Editing toolbox. Click on the
starting point for Heekin Avenue, and drag the mouse to the end of the
avenue, adding points as needed to define the shape. Double click to end
the line.

A table will pop up for inserting the following information:
1) MAF/TIGER Feature Class Code - Click to the right of the
MTFCC title (See Appendix G) and a pop-up table to select from
will appear.
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Chapter 8: Updating Census Bureau Shapefiles

2) Full Feature Name - Enter the feature name, including any
qualifiers such as prefixes or suffixes and street types. If the
feature does not have a name, select the + sign, and “Unnamed
feature” will display.

NOTE: The MTPS software automatically assigns a sequential number
for each dataview you open sequentially; the first is Dataview1, the second
is Dataview2, and so on. The numbers are labels and have no bearing on
the data you are entering.
Click Save Edits

and the feature name will appear on the map.

NOTE: New street features that are added on the map will not have their
corresponding address attributes until the street fields are individually
populated in the address list. (For more information, see Chapter 6).

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Chapter 8: Updating Census Bureau Shapefiles

Map Example 2: Correcting a Street Name

The map shows HOWARD ST instead of the correct name, BROWARD
ST

•

From the Line Editing toolbox, click the Edit Line Attributes
icon. Then click on the road feature you want to correct. A
dataview with the attributes for that line will pop up on your
screen:

•

Enter the correct name in the FULLNAME field:

•

Click the Save Edits
button on the Line Editing toolbox. The
name will be corrected on the map.

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Chapter 8: Updating Census Bureau Shapefiles

•

Repeat for each line to be corrected (in this example, from Oak
Street to California Street as well as from California Street to
Idaho Street).

•

Check the address list, and make any corrections as needed, so that
the maps match the address list. Each address with the incorrect
name needs to be corrected on the address list. (For more
information, see Chapter 6.)

Map Example 3: Moving a Street

The Census Bureau map shows Caitlin Ct located in census block 1006.
Actually, Caitlin Ct is located in census block 1007.

•

Click the Copy and Delete
button on the Line Editing
Toolbox. Click on Caitlin Ct to select the line. The line will turn
red as illustrated in the following figure.

•

Click the Replace Copied Line
button on the Line Editing
toolbox. Click at the beginning of the replacement line, drag it to
the end and double click.

•

button on the Line Editing toolbox. The
Click the Save Edits
original street will show as a red dashed line. The new line will
carry all the attributes of the original line.

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Chapter 8: Updating Census Bureau Shapefiles

NOTE: The street name may not show up on the new line on the map,
on the Line Editing toolbox,
but if you check Edit Line Attributes
you will see that the name and other attributes have been transferred.
Map Example 4: Deleting a Street

All of the housing units along a portion of McKim Street in census block
1007 have been demolished and this section of the street no longer exists.
•

button on the Line Editing Toolbox.
Click the Delete Line
Click on the line to be deleted. The line will turn red:

•

button on the Line Editing toolbox. The
Click the Save Edits
deleted line will show as a red dashed line:

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Chapter 8: Updating Census Bureau Shapefiles

•

Delete all affected addresses on the address list so that the maps
match the list. (For more information, see Chapter 6.)

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

CHAPTER 9
SUBMITTING YOUR LUCA PROGRAM UPDATES
Submitting LUCA Program Updates
Creating the Changes File
Shipping the Changes File CD

Submitting LUCA Program Updates
After completing your review and update of the LUCA materials, return the
materials with updates to the Census Bureau’s Boston Regional Office.
Include the Inventory Form (Appendix D) with your returned materials.
Follow the procedure guidelines below for shipping the Title 13 data back to
the Census Bureau as outlined in this chapter.
Creating the Changes File
•

Select Report Changes from the LUCA dropdown menu.

•

The MTPS prompts you to create a ZIP file of your updates.
o Enter your password.
o The name of the ZIP file will correspond to the Entity ID, and
will contain the phrase “LUCA_xxxxxxxxxxx_Return.”
o If you want to review your changes, use Windows Explorer to
open the ZIP file you created and extract its contents to a folder
on your computer. If you want to review changes to the
address list, you will be prompted to enter a password at this
point. This is the same password supplied by the Census
Bureau at the beginning of the LUCA program.

•

Make two CDs of the Changes File:
o Return one CD to the Census Bureau.
o Keep one CD as a backup copy for your records until the
completion of the LUCA Program.

Shipping the Changes File CD
•

Insert the Changes File CD in an opaque, sealable envelope. The
envelope must be durable enough to prevent someone from
viewing or tampering with the enclosed materials.

•

Write, “DISCLOSURE PROHIBITED BY Title 13 U.S.C.” on
both sides of this envelope, as shown in Appendix E.

•

Insert the sealed and labeled envelope into another opaque
envelope and seal it.

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Chapter 9: Submitting LUCA Program Updates

•

Do not write, “DISCLOSURE PROHIBITED BY Title 13
U.S.C.” on the outer envelope. Address the outer envelope to:
ATTN: Geography
U.S. Census Bureau
Boston Regional Office
4 Copley Place, Ste. 301
Boston, MA 02117-9108

•

Use the prepaid, preprinted FedEx label provided to you if FedEx
service is available in you area.

•

Use any shipping company that provides tracking services such as
U.S. Postal Service (USPS), FedEx, United Parcel Service (UPS),
or similar service.

Contact you Census Bureau Regional Office toll free at 1-866-511-5822 if
you have questions about submitting your materials for the LUCA
program.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

CHAPTER 10
RETURNING OR DESTROYING CENSUS BUREAU TITLE 13 MATERIALS
AFTER FEEDBACK
Program Conclusion
Method for Returning Census Bureau Title 13 Materials
Methods for Destroying Census Bureau Title 13 Materials

Program Conclusion
At the conclusion of the appeals process, you must return to the Census
Bureau or destroy all Title 13, U.S.C. address lists and all copies. If you
choose to destroy Title 13, U.S.C. materials, you must follow the Census
Bureau’s specific guidelines for destroying Title 13 materials as described
below or in the Confidentiality and Security Guidelines.
The designated liaison is required to verify the return or destruction of any
remaining Title 13 materials, both paper and computer-readable (i.e. paper
copies, backup files, etc.) by signing and returning to the Census Bureau the
Return or Destruction of Title 13, U.S.C. Materials form found in Appendix F.
If you return your Title 13 materials to the Census Bureau, this form must be
included. All LUCA Program reviewers and anyone with access to Title 13
materials (includes all persons who signed the Confidentiality Agreement
Form) are required to sign and date this form once the appeals process has
concluded. Should any liaison, reviewer, or anyone with access to Title 13
materials leave before the completion of the LUCA Program, they are required
to sign out of the program by signing and dating this form. If any liaison or
reviewer leaves and fails to sign and date this form, the current liaison can sign
out on their behalf.
Method for Returning Census Bureau Title 13 Materials

If you choose to return the Census Bureau’s data files instead of
destroying them:
•

Insert the Changes File CD in an opaque, sealable envelope. The
envelope must be durable enough to prevent someone from
viewing or tampering with the enclosed materials.

•

Write, “DISCLOSURE PROHIBITED BY Title 13 U.S.C.” on
both sides of this envelope, as shown in Appendix E.

•

Insert the sealed and labeled envelope into another opaque
envelope and seal it.

•

Do not write, “DISCLOSURE PROHIBITED BY Title 13
U.S.C.” on the outer envelope.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

Chapter 10: Returning or Destroying Census Bureau Title 13 Material After
Feedback

•

Address the outer envelope to:
ATTN: Geography
U.S. Census Bureau
Boston Regional Office
4 Copley Place, Ste. 301
Boston, MA 02117-9108

•

Use any shipping company that provides tracking services such as
U.S. Postal Service (USPS), FedEx, United Parcel Service (UPS),
or similar service.

Contact you Census Bureau Regional Office if you have questions about
submitting your materials for the LUCA Program.
Method for Destroying Census Bureau Title 13 Materials

•

Only those individuals who signed the Confidentiality Agreement
Form are permitted to destroy the Census Bureau’s Title 13
materials.

•

Never deposit Census Bureau confidential materials in a trash or
recycle container before destruction.

•

Store the materials in a secure area in a container labeled
“document destruction container” until they are destroyed.

•

The destruction process must prevent recognition or reconstruction
of the paper or computer-readable information. Use one of the
following methods to destroy census confidential materials:
o

Shredding.

Chemical decomposition.

Pulverizing (such as, hammer mills, choppers, etc.).

Burning (only in a facility approved by the Environmental
Protection Agency).

Clear magnetic media (tapes, disks, hard drives) containing
Census Bureau address information before reuse. To clear,
overwrite all Title 13 data a minimum of three times using a
commercial disk utility program or degauss using a commercial
degausser.

Clear diskettes by running a magnetic strip of sufficient length
to reach all areas of the disk over and under each surface a
minimum of three times. If the information cannot be
destroyed as suggested, the disk must be damaged in an
obvious manner to prevent use in any disk drive unit and
discarded.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

Chapter 10: Returning or Destroying Census Bureau Title 13 Material After
Feedback
o

Destroy CD-ROMs and DVDs using a commercial grade
shredder, suitable for rendering them unuseable; or cut them up
with scissors in an obvious manner to prevent use in a drive
unit.

NOTE: Hand tearing or burying information in a landfill are
unacceptable methods of disposal.
If you have questions regarding the return or destruction of Title 13
materials, contact your Census Bureau’s Boston Regional Office toll free
at 1-866-511-5822.

Option 1 – Title 13 Full Address List Review MTPS, Puerto Rico

APPENDIX A
CONFIDENTIALITY AND SECURITY GUIDELINES

APPENDIX B
CONFIDENTIALITY AGREEMENT

Appendix B: Confidentiality Agreement

Confidentiality Agreement Form

APPENDIX C
SELF-ASSESSMENT CHECKLIST

Appendix C: Self-Assessment Checklist

Self-Assessment Checklist

APPENDIX D
INVENTORY FORM

Appendix D: Inventory Form

Inventory Form

APPENDIX E
SPECIAL DISCLOSURE NOTICE

Appendix E: Special Disclosure Notice

Special Notice
This Package Contains
U.S. Census Bureau
Address Information

DISCLOSURE PROHIBITED BY
TITLE 13, U.S.C.

Department of Commerce
U.S. Census Bureau
4/04/2007
D-1657

Special Disclosure Notice

APPENDIX F
RETURN OR DESTRUCTION OF TITLE 13, U.S.C. MATERIALS

Appendix F: Return or Destruction of Title 13, U.S.C. Materials

Return or Destruction of Title 13, U.S.C. Materials Form

APPENDIX G
MAF/TIGER FEATURE CLASSIFICATION CODES

Appendix G: MAF/TIGER Feature Classification Codes

MAF/TIGER Feature Classification Codes
The MTFCC field contains the MAF/TIGER Feature Class Code that
identifies the most noticeable characteristic of a feature. For example,
streets and roads are identified as S1400. Not all these apply to Puerto
Rico. Please use the code that closely relates to features in Puerto Rico.
Road Features
MTFCC
S1100
S1200
S1400
S1500
S1630
S1640
S1710
S1720
S1730
S1740
S1750

FEATURE NAME
Interstate Highway or Primary Road with limited access
Primary Road without limited access, US Highway, State Highway, or
County Highway, Secondary and connecting roads
Local Neighborhood Road, Rural Road, City Street
Vehicular Trail (4WD)
Ramp
Service Drive usually along a limited access highway
Walkway/Pedestrian Trail
Stairway
Alley
Private Road for service vehicles (logging, oil fields, ranches, etc.)
Private Driveway

Water Features
MTFCC
H3010
H3013
H3020

FEATURE NAME
Stream/River
Braided Stream
Canal, Ditch or Aqueduct

Railroad
MTFCC
R1011
R1051
R1052

FEATURE NAME
Railroad Feature (Main, Spur, or Yard)
Carline, Streetcar Track, Monorail, Other Mass Transit Rail
Cog Rail Line, Incline Rail Line, Tram

Miscellaneous Features
MTFCC
P0001
L4010
L4020
L4110
L4121
L4031
K2451
L4140
L4165

FEATURE NAME
Non-visible Legal/Statistical Boundary
Pipeline
Power Transmission Line
Fence Line
Ridge Line
Aerial Tramway/Ski Lift
Airport or Airfield
Property/Parcel Line
Ferry Crossing

MAF/TIGER Feature Classification Codes

APPENDIX H
SELECTION SETS

APPENDIX H
SELECTION SETS
Introduction
Creating a Selection Set
Saving a Selection Set
Deleting a Selection Set

Introduction
A Selection Set is a group of features from a single map layer that you can
highlight on the map in order to display only the records that meet a
certain condition (e.g. blocks that have already been reviewed). The
MTPS allows you to create, update, and delete new geographic layers that
contain only the features you select using the Selection toolbar and the
Selection Sets dialog box. You can save selection sets to store them in the
file so you can use them when you open it again.
Creating a Selection Set
1. Choose the layer whose line or block features you want to select from
the drop-down list on the Standard toolbar:

2. Click Tools from the Main Menu.

3. Click Selection to display the Census Block Selection dialog box:
•

Click the Select by Pointing
button to select a map feature by
pointing to it. Click on a single feature on the map. The MTPS
selects the features and highlights the result on the map:

•

Click the Select by Circle
button to select a map feature by
drawing a circle around it. Draw a circle to select all features
inside it. The MTPS selects the features and highlights the result
on the map.

•

Click the Select by Shape
button to select a map feature by
drawing a shape around it. Draw a shape to select all features
inside it (double-click at the end to finish your sketch). The MTPS
selects the features and highlights the result on the map.

NOTE: Selecting by circle or by shape will only select map features that
are completely contained within the shapes.
NOTE: For more Selection Sets options please search the Help menu.
•

Click the Clear Selection
on the active selection set.

•

Click the Create New Selection
sets:

•

Click the Selection Settings
sets:

Selection Sets

button to clear all selected features
button to add more selection

button to symbolize the selection

•

The Selection Sets are named by default but you can rename them
by clicking the Rename button and typing a new name, i.e.,
“Census Block 1000.”

•

Click the Style button to customize the display style. Choose the
border and the fill styles and colors.

•

Click Apply then click OK to save the selection set.

•

Select any map features as described in Step 3.

Saving a Selection Set
When you close the MTPS session, all the selection sets are saved so you
can access them again. The MTPS also saves the style settings of the
selection set(s).
Deleting a Selection Set
•

You can delete selection sets that you no longer need to use.

Selection Sets

•

Click the Selection Settings
Sets dialog box.

•

Choose the selection set you want to delete.

•

Click Drop Set. The MTPS prompts you to confirm that you want
to delete the selection set.

•

Click Yes to delete the selection set. The MTPS deletes the
selection set and updates the Selection toolbar and map legend
accordingly.

button to display the Selection

NOTE: You cannot delete the default selection set named "Selection."
•

Close the Selection Sets dialog box.

Selection Sets

APPENDIX I
ABBREVIATION EXAMPLES

Appendix I: Abbreviation Examples

Abbreviation Examples

GLOSSARY
Address count list - Identifies the number of housing unit addresses and
group quarters addresses on the Census Bureau’s address list for each census
block within a municipio.
Block number - A 4-digit number, plus 1 alpha character block suffix, if
applicable, used by the Census Bureau to identify each census block. Census
blocks are numbered uniquely within each census tract.
Boundary - A line, either invisible or coincident with a visible feature that
identifies the extent of a geographic entity, such as a census tract, municipio,
or Puerto Rico.
Boundary and Annexation Survey (FOR THE PUERTO RICO
PLANNING BOARD ONLY) - An annual survey to collect information
about selected legally defined geographic areas. The BAS is used to update
information about the legal boundaries and names of all governmental units in
the United States and Puerto Rico.
Census Bureau Address List - A list of all housing unit and group quarters
addresses known to the Census Bureau. In addition to the mailing address and
ZIP Code, the address list may identify the location of each housing unit and
group quarters.
Census block - A geographic area bounded by visible features, such as
streets, roads, streams, and railroad tracks, and invisible features, such as the
boundaries of governmental units and other legal entities. A census block is
the smallest area for which the Census Bureau collects and tabulates statistical
information. Census blocks are numbered within census tracts and are unique
to the census tract to which they belong.
Census block number -Census block numbers contain a 4-digit number plus
a 1-digit alpha character, if applicable, e.g. 3001A. Suffixes, such as 2011A
and 2011B, reflect boundary changes as well as added features.
Census Bureau - An agency within the U.S. Department of Commerce. The
U.S. Census Bureau is the country's preeminent statistical collection and
dissemination agency. It publishes a wide variety of statistical data about
people and the economy of the nation. The Census Bureau conducts the
Puerto Rico Community Survey (PRCS) and conducts the decennial census of
the United States and Puerto Rico population.
Census Bureau map - Any map produced by the Census Bureau. A Census
Bureau map displays geographic entities used in a Census Bureau sponsored
census or survey for which the Census Bureau tabulates data.
Census tract - A small, relatively permanent statistical division of a
municipio, delineated for the purpose of presenting Census Bureau statistical
data. Census tracts never cross the boundary of a municipio, but may split
other geographic entities; e.g., minor civil divisions and places.
Glossary

Census tract number - Unique numbers to identify census tracts within a
municipio. Census tract numbers contain up to a 4-digit number followed by
a decimal point and a 2-digit number for suffixed tracts, e.g., 1234.01. For
census tracts without a suffix, the number will contain a period with zero fill,
e.g., 4567.00. Leading zeros are not shown on Census Bureau maps.
City-style address - An address that consists of a house number and street
name; for example, 201 Calle Mango. The address may or may not be used
for the delivery of mail and may include apartment numbers/designations or
similar identifiers. The address may also contain urbanization, condominium,
housing project (residencial), or other area names.
Confidentiality - The guarantee made by law (Title 13, United States Code)
to individuals who provide information about themselves or their business to
the Census Bureau. This item refers to the Census Bureau’s promise of
nondisclosure of that information to others.
Enumeration - The process of interviewing people and recording the
information on census forms.
Feature - Any part of the landscape, whether natural (such as a stream or
ridge) or artificial (such as a road or power line). In a geographic context,
features are any part of the landscape portrayed on a map, including
nonvisible boundaries of legal entities, such as municipio lines.
Federal Information Processing Standards codes (FIPS codes) - a
standardized set of numeric or alphabetic codes issued by the National
Institute of Standards and Technology (NIST) to ensure uniform identification
of geographic entities through all federal government agencies. The entities
covered in Puerto Rico include: Puerto Rico, municipios, barrios and subbarrios.
Geocodes - Codes that place an individual address in its correct geographic
location, which includes Puerto Rico, municipio, census tract, and census
block codes.
Geographic Information System (GIS) - A computer system for the storage,
retrieval, and maintenance of information about the points, lines, and areas
that represent the streets and roads, rivers, railroads, geographic entities, and
other features on the surface of the Earth-information that previously was
available only on paper maps.
Governmental unit - A geographic entity established by legal action for the
purpose of implementing specified governmental functions. Most
governmental units provide a number of general government services and
raise revenues (usually through taxing authority).
Group quarters - A place where people live or stay, in a group living
arrangement, that is owned or managed by an entity or organization providing
housing and/or services for the residents. This is not a typical household-type
living arrangement. These services may include custodial or medical care as
well as other types of assistance, and residency is commonly restricted to
86

Glossary

those receiving these services. People living in group quarters are usually not
related to each other.
Group quarters include such places as correctional facilities, juvenile
facilities, nursing homes, hospitals with long-term care facilities, college or
university dormitories, fraternities, sororities, dormitories for workers,
religious group quarters, shelters, group homes.
Housing unit (HU) - A single-family house, townhouse, mobile home, trailer,
apartment, group of rooms, or a single room occupied as a separate living
quarters or, if vacant, intended for occupancy as a separate living quarters. A
separate living quarters is one in which one or more occupants (or intended
occupants, if vacant) live separate from any other individual(s) in the building
and have direct access to the living quarters without going through another
living quarters, such as from outside the building or through a common hall.
Legal boundary - The legally defined boundary of a governmental unit,
usually referring to a municipio. The legal boundary identifies the area within
a local government's jurisdiction, and thus bounds the area of LUCA
responsibility.
LUCA liaison - Also known as the program primary liaison or designated
liaison. A person voluntarily appointed by the mayor of each municipio to
review the Census Bureau’s address list and maps against local records to
identify differences.
MAF/TIGER Database - The Census Bureau’s new geographic database,
which integrates the MAF (Master Address File) and TIGER (Topologically
Integrated Geographic Encoding and Referencing) files.
MAF/TIGER Partnership Software (MTPS) - A GIS application provided
by the Census Bureau that has customized functionality required by Census
Bureau geographic partnership programs.
Master Address File (MAF) - A database of all addresses to support many of
the Census Bureau’s operations. Besides containing mailing addresses and
ZIP Codes, a MAF record also contains geographic information about the
location of addresses. Now part of the MAF/TIGER Database.
Mayor - The elected person responsible for the governmental activities of a
local government. This person receives the LUCA Program invitation letter,
and must designate a LUCA liaison, if desired.
Metadata - describes the data content, coordinate system/projection, author,
source, and other characteristics of GIS files.
Municipio - The primary legal division in Puerto Rico. These are
governmental units with powers defined by Puerto Rico law.
Noncity-style address - An address that does not have a house number and/or
street name or may not include a complete house number and street name
address. This includes rural route and box number address and highway

Glossary

contract route addresses, etc., which may include a box number, post office
boxes and drawers, and general delivery.
Occupied housing unit - A housing unit is classified as occupied if it is the
usual place of residence of the individual or group of persons living in it at the
time of enumeration or if the occupants are only temporarily absent; for
example, away on vacation. Occupied rooms or suites of rooms in hotels,
motels, and similar places are classified as housing units only when occupied
by permanent residents, that is, individuals for whom the facility is their usual
place of residence.
Regional Office - One of 12 permanent Census Bureau offices responsible for
the Census Bureau’s office and field operations within its region. The Boston
Regional Office is the one designated for Puerto Rico.
Shapefile - Data set used to represent geographic features such as streets and
boundaries. Shapefiles can represent point, line, or area features and require
GIS or mapping software.
Street segment - The portion of a street or road between two features that
intersect that street or road, such as other streets or roads, railroad tracks,
streams, and governmental unit boundaries. The Census Bureau records the
known address ranges for every street segment with city-style addresses.
Structure Point - A dot on a Census Bureau map, used to show the location
of one or more living quarters. A 4-digit number plus 1-digit alpha character
assigned within a census block to each structure point. Structure points are
stored in the TIGER® database.
Topologically Integrated Geographic Encoding and Referencing
(TIGER®) - A computer database that contains a digital representation of all
map features (streets, roads, rivers, railroads, lakes, and so forth) required to
support Census Bureau operations, the related attributes for each, and the
geographic identification codes for all entities used by the Census Bureau to
tabulate data for the United States and Puerto Rico. Now part of the
MAF/TIGER Database.
Vacant housing unit - A habitable structure containing living quarters that is
not occupied. New housing units not yet occupied are classified as vacant
housing units if construction has reached a point where exterior windows and
doors are installed and final usable floors and a roof are in place. Vacant units
are excluded if open to the elements, or if there is positive evidence, such as a
sign on the house, that the housing unit is to be demolished or has been
condemned.

Glossary

INDEX

Address List, 53
defined, 85
entity ID codes, 53
Address types
residential, 8

Housing Unit, 7
defined, 87

L
Legal boundary
defined, 87
Liaison
defined, 87
Local Update of Census Addresses (LUCA) Program
Appeals Office, 4
explained, 1

B
Boundary
defined, 85
Boundary and Annexation Survey (BAS)
defined, 85

Census block
defined, 85
number, 85
Census tract, 9
defined, 85
number, 86
City-Style address
defined, 86
Confidentiality
defined, 86

Master address file (MAF), 2
defined, 87
Metadata
defined, 87

N
Noncity-Style address
defined, 1, 87
Nonresidential addresses, 8

Enumeration
defined, 86

Occupied housing unit
defined, 88

Feature
defined, 86
Federal Information Processing Standards codes (FIPS
codes)
defined, 86
File
creating the changes file, 53

Participation Option/Product Preference form, 4

R
Return or destruction of title 13 materials form, 55

Selection Set
creating, 79
defined, 79
deleting, 81
saving, 81
Self-Assessment Form, 4
Shapefile
defined, 88
Shipping, 53
Street segment
defined, 88
structure points
defined, 88
Submit updates, 53

Geocode
defined, 86
Geographic Information System (GIS)
defined, 86
Governmental unit
defined, 86
Group Quarter
defined, 87
Group quarters
defined, 8

Index

Title 13, 53, 54
destroy materials, 56
return materials, 55
Topologically Integrated Geographic Encoding and
Referencing System (TIGER®)
defined, 88

Vacant housing unit
defined, 88

W
Website, 29

Index

File Type	application/pdf
File Title	2010 Decennial Census
Author	Bureau Of The Census
File Modified	2007-10-25
File Created	2007-10-25