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pdfLUCA Promotional Workshop
LUCA Promotional Workshop
2010 Census LUCA Promotional Workshop
2010 CENSUS
Local Update of Census Addresses
(LUCA)
Promotional Workshop
1
Welcome to the Local Update of Census Addresses (LUCA)
Promotional Workshop! Today you will learn about:
• The importance of the LUCA program to your community
• Your LUCA participation options
• Your LUCA program responsibilities
Participant Guide
1
LUCA Promotional Workshop
Overview
2010 Census LUCA Promotional Workshop
Welcome and Introductions
• Welcome to the LUCA Promotional Workshop!
• Please make sure you sign the sign-in sheet
before you leave today.
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Topics
The topics covered today include:
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LUCA purpose, importance, and schedule
LUCA participation options
Confidentiality and Security requirements
Participation responsibilities
Selecting the best participation option for your jurisdiction
LUCA materials
Developing a plan
Next steps
Conclusion
Participant Guide
LUCA Promotional Workshop
Overview
Workshop Schedule
Today’s LUCA Promotional Workshop will last approximately two
hours.
Please ask any questions you have before you leave today. Our goal
is to provide you with all of the information you need to make your
participation choice.
LUCA Promotional Workshop Key Terms and Concepts*
Address Count List
Address List Add Page
Census block
Census Bureau Address List
Census Bureau predefined computer-readable format
Census tract
City-style address
Geocodes
Group Quarters (GQ)
Housing Unit (HU)
Map Sheet to Block Number Relationship List
Noncity-style Address
Structure point
Title 13
*Refer to the Glossary on p. 82 for a complete definition.
Participant Guide
3
LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
What is LUCA?
• 2010 Decennial Census
Program
• Allows tribal, state,
and local governments to
help update the Census
Bureau’s Address List
• Authorized by the Census
Address List Improvement Act of 1994
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What is LUCA?
• A decennial census geographic partnership program that
allows tribal, state, and local governments to review and
update the Census Bureau’s Address List
• Uses local knowledge in updating the Address List used to
deliver questionnaires for the decennial census, and is
authorized by the Census Address List Improvement Act of
1994
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Participant Guide
LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
LUCA and the 2010 Census
• Important to the success of the
2010 Census
• Verified during
Address Canvassing
Operation
• Results are the basis of the
address list used to deliver the
2010 Census questionnaires.
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LUCA and the 2010 Census
Your LUCA participation is important to the success of the 2010
Census.
During a 100% Address Canvassing (field check) Operation, Census
Bureau employees will visit each census block in your jurisdiction to
update our Address List and validate your LUCA submissions. The
results of the Address Canvassing Operation are the basis of the
Address List used to deliver the questionnaires for the 2010 Census.
Participant Guide
5
LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
How Census Data is Used
• Apportionment of
Congressional seats
• Appropriation of Federal
funds to state, tribal, and
local governments
• State funds distribution
• Accurate local
statistical data
• Data for community
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How Census Data is Used
Census data is used in a number of ways, as illustrated on the slide.
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Participant Guide
LUCA Promotional Workshop
Introduction to the LUCA Program
50 Top Formula Grants
Below is a list of 50 of the top formula grants compiled by the Northeast Midwest
Institute:
Agriculture Department
Child and Adult Care Food Program
National School Lunch Program
School Breakfast Program
Special Supplemental Nutrition Program for Women, Infants, and Children (WIC)
State Administrative Matching Grants for Food Stamp Program
Education Department
Adult Education
Class Size Reduction
Eisenhower Professional Development State Grants
Impact Aid
Innovative Education Program Strategies
Rehabilitation Services—Vocational Rehabilitation Grants to States
Safe and Drug-Free Schools and Communities—State Grants
School Renovation Grants
Special Education—Grants for Infants and Families with Disabilities
Special Education—Grants to States
Special Education—Preschool Grants
Technology Literacy Challenge Fund Grants
Title I Grants to Local Educational Agencies
Vocational Education—Basic Grants to States
Environmental Protection Agency
Capitalization Grants for Clean Water State Revolving Funds
Capitalization Grants for Drinking Water State Revolving Funds
Health and Human Services
Adoption Assistance
Block Grants for Substance Abuse Prevention and Treatment
Child Care and Development Block Grant
Child Care and Development Fund
Child Support Enforcement—Federal Share of State and Local Administrative
Costs
Community Services Block Grant
Foster Care—Title IV–E
Head Start
HIV CARE Formula Grants
Low Income Home Energy Assistance Program
Maternal and Child Health Services Block Grant
Participant Guide
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LUCA Promotional Workshop
Medicaid Grants to States
Social Services Block Grant
Special Programs for the Aging
State Children’s Health Insurance Program
Temporary Assistance for Needy Families (TANF)
Housing and Urban Development Department
Community Development Block Grants (Entitlement Grants)
Community Development Block Grants (State Program)
HOME Investment Partnerships Program
Justice Department
Byrne Formula Grant Program (Drug Control and System Improvement)
Labor Department
Employment Service
Unemployment Insurance Program
Workforce Investment Act (WIA)—Adult Employment and Training Activities
Workforce Investment Act (WIA)—Dislocated Worker Employment and
Training Activities
Workforce Investment Act (WIA)—Youth Activities
Transportation Department
Airport Improvement Program
Federal Transit Capital Investment Grants
Federal Transit Urbanized Area Formula
Highway Planning and Construction (Federal-aid Highways)
The Medicaid program is by far the largest of the Federal formula grants to state
and local governments, amounting to 44.7% of the estimated fiscal year 2001
total.
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Participant Guide
LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
Local Uses
• Determining areas of low/moderate income for housing
and infrastructure projects
• Identifying high concentrations of elderly populations to
provide facilities and services
• Identifying demographic characteristics for the location
of businesses and public facilities and services
• Comparing population trends to plan for future
community needs and grant and loan applications
• Determining the need for new schools
• Identifying demographic characteristics to provide
emergency services and disaster relief
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Local Uses
In addition to the Federal and state-level census data uses, there are
many ways you may use census data in your own jurisdiction.
Local government participation in the LUCA program helps to ensure
complete enumeration and an accurate decennial census for your
community.
Participant Guide
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LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
2010 Census LUCA Schedule –Preparation
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LUCA Preparation
• January 2007—Highest elected official and other contacts
were mailed an advance letter and information about the
LUCA program.
o March 2007 through June 2007—LUCA Promotional
Workshops
• July 2007—Census Bureau will mail LUCA invitation letters
to your highest elected official and as a cc to other contacts.
• July 2007 to January 2008—LUCA program registration and
materials shipment
o If your government provides legal boundary updates during LUCA,
the Census Bureau will not contact your government to participate
in the 2008 Boundary and Annexation Survey (BAS). You must
register to participate in the LUCA program before October 31,
2007 to receive your 2008 BAS materials with your LUCA program
materials.
• August 2007 to November 2007—LUCA Training
Workshops
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Participant Guide
LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
2010 Census LUCA Schedule - Reviews
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LUCA Review
• August 2007 to April 2008—LUCA review
o 120 calendar days from the receipt of materials to
complete your LUCA review
o November 19, 2007—Last day to register with a
guarantee of 120 calendar days to complete your review
• April 2008 to October 2008—Census Bureau reviews and
processes submissions.
• November 2008 to May 2009—Census Bureau will prepare
for and conduct a 100% Address Canvassing (field check)
Operation.
Participant Guide
11
LUCA Promotional Workshop
Introduction to the LUCA Program
2010 Census LUCA Promotional Workshop
2010 Census LUCA Schedule –
Feedback and Appeals
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LUCA Feedback and Appeals
• August 2009 to October 2009—Census Bureau will provide
feedback material.
• September 2009 to December 2009—Feedback materials
review
o Depending on the LUCA option you choose, you may
file appeals with an independent LUCA Appeals Office
to resolve any discrepancies within 30 calendar days of
the receipt of materials.
• September 2009 to January 2010—The LUCA Appeals Office
will review and adjudicate all appeals.
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Participant Guide
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Options
Option 1 - Title 13
Full Address List
Review
Option 2 - Title 13
Local Address List
Submission
Option 3 - Non-Title
13 Local Address
List Submission
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Three Participation Options
There are three participation options for the LUCA program:
• Option 1—–Title 13 Full Address List Review
• Option 2—–Title 13 Local Address List Submission
• Option 3—-Non-Title 13 Local Address List Submission
Participant Guide
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LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 1
Title 13 Full Address List Review
You can:
• Review and update (add, delete, and correct)
city-style addresses on the Census Bureau’s
Address List
• Challenge address counts in census blocks
• Make map updates
• Appeal feedback results after address
canvassing
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Option 1—–What You Can Do
• Review the entire Census Address List for your jurisdiction,
including city-style and noncity-style addresses.
• Update (add, delete, and correct) the Census Bureau’s
Address List for city-style addresses only.
Note: You must provide Census geocodes (state code, county
code, census tract number, and census block number) for each
added city-style address.
• Challenge the count of addresses for any census block within
your jurisdiction.
o If your address list and the Census Bureau’s Address List
contain only noncity-style addresses for a census block,
you can challenge the count of addresses only for that
block if a discrepancy exists.
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Participant Guide
LUCA Promotional Workshop
Option 1—What You Can Do
Note: It is to your benefit and the Census Bureau’s that you provide
city-style address updates wherever applicable, rather than
challenging the count of addresses in a census block.
• Identify any additions, deletions, or corrections to
jurisdictional boundaries, roads, or other physical features on
the Census Bureau maps, or submit digital feature updates.
• Appeal any discrepancies to an independent LUCA Appeals
Office.
Participant Guide
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LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 1
Title 13 Full Address List Review
You cannot:
• Update noncity-style addresses
• Update addresses and challenge the count of
addresses within the same census block
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Option 1—What You Cannot Do
• You cannot update any noncity-style address on the Address
List.
• You cannot both challenge a census block count and
add/delete/correct individual addresses within that census
block.
o Even if the Census Bureau Address List has only
noncity-style addresses for a block, you can and should
add any city-style addresses that currently exist for that
block.
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Participant Guide
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 1
Title 13 Full Address List Review
You receive:
• Census Bureau’s Address List
• Address Count List
• Address List Add Page (paper format)
• Census Bureau Map
• Map Sheet to Block Number Relationship List
(paper format)
• User Guide
• Feedback materials after address canvassing
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Option 1—Materials You Receive
• Census Bureau’s Address List
• Address Count List
• Address List Add Page (paper format)
• Census Bureau map (paper format or digital shapefiles)
• Map Sheet to Block Number Relationship List (paper map
format)
• The 2010 Census LUCA User Guide
• Feedback materials after address canvassing:
o Address List, Address Count List, maps, and a detailed
feedback list that describes what we did with each
address update you submitted, based on the results of
Address Canvassing
Participant Guide
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LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 2
Title 13 Local Address List Submission
You can:
• Review the Census Bureau’s Address List and the
Address Count List
• Submit your local address list (city-style addresses
only) in a Census Bureau predefined computerreadable format
• Make map updates
• Appeal feedback results after address canvassing
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Option 2—What You Can Do
• Review the Census Bureau’s Address List and the Address
Count List.
o Provided for reference purposes
• Submit your local address list (city-style addresses only) in a
Census Bureau predefined computer-readable format.
Note: You must provide Census geography (state code, county
code, census tract number, and census block number) for each
city-style address on your local address list.
• Identify any additions, deletions, or corrections to your
jurisdiction’s boundaries, roads, or other physical features on
the Census Bureau maps, or submit digital feature updates.
• Appeal any discrepancies to an independent LUCA Appeals
Office.
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Participant Guide
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 2
Title 13 Local Address List Submission
You cannot:
• Update the Address List
• Challenge the count of addresses for census
blocks on the Address Count List
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Option 2—What You Cannot Do
• Cannot comment on the Census Bureau’s Address List or
challenge the count of addresses for census blocks within your
jurisdiction.
Participant Guide
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LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 2
Title 13 Local Address List Submission
You receive:
• Census Bureau’s Address List
• Address Count List
• Census Bureau Map
• Map Sheet to Block Number Relationship List (paper
map format)
• User Guide
• Feedback materials after address canvassing
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Option 2—Materials You Receive
• Census Bureau’s Address List
• Address Count List
• The Address List and Address Count List are available in
computer-readable format only on a CD-ROM.
• Census Bureau map (paper format or digital shapefiles)
• Map Sheet to Block Number Relationship List (paper map
format)
• The 2010 Census LUCA User Guide
• Feedback materials after address canvassing:
o Address List, Address Count List, maps, and a detailed
feedback list that describes what we did with each
address you submitted, based on the results of Address
Canvassing
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Participant Guide
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 3
NonNon-Title 13 Local Address List Submission
You can:
• Review the Address Count List
• Submit your local address list (city-style addresses
only) in a Census Bureau predefined computerreadable format
• Make map updates
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Option 3—What You Can Do
• Review the count of addresses for each census block within
your jurisdiction.
• Submit your local address list (city-style addresses only) in a
Census Bureau predefined computer-readable format.
Note: You must provide Census geography (state code, county
code, census tract number, and census block number) for each
city-style address on your local address list.
• Identify any additions, deletions, or corrections to
jurisdictional boundaries, roads, or other physical features on
the Census Bureau’s paper maps, or submit digital feature
updates
Participant Guide
21
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 3
NonNon-Title 13 Local Address List Submission
You cannot:
• Challenge the count of addresses for census
blocks on the Address Count List
• Appeal the results of the count of addresses by
census blocks on the Address Count List since you
will not know which addresses are missing from
the Census Bureau’s address list
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Option 3—What You Cannot Do
• Cannot challenge the address count.
• Appeal the results of feedback, since you will not know which
addresses are missing from the Census Bureau’s Address List.
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Participant Guide
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
Option 3
NonNon-Title 13 Local Address List Submission
You receive:
• Address Count List
• Census Bureau Map
• Map Sheet to Block Number Relationship List
(paper map format)
• User Guide
• Feedback materials after address canvassing
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Option 3—Materials You Receive
• Address Count List available in computer-readable format only on
a CD-ROM
• Census Bureau map (paper format or digital shapefiles)
• Map Sheet to Block Number Relationship List (paper map format)
• The 2010 Census LUCA User Guide
• Feedback materials after address canvassing:
o Address Count List and maps
Participant Guide
23
LUCA Promotional Workshop
LUCA Participation Options
2010 Census LUCA Promotional Workshop
LUCA Program Materials – Format Review
• Depending on the participation option, the Census
Bureau will provide LUCA program materials in the
following formats:
– Option 1 – Title 13 Full Address List Review
(paper, computer-readable, PC-based application)
– Option 2 – Title 13 Local Address List Submission
(computer-readable, PC-based application)
– Option 3 – Non-Title 13 Local Address List
Submission
(computer-readable, PC-based application)
Maps for all options are available in paper or digital
shapefiles
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LUCA Materials Formats
• Option 1—Title 13 Full Address List Review is available in paper,
computer-readable, or a PC-based application.
o If your jurisdiction contains 6,000 or more addresses, you
cannot receive a paper address list.
• Option 2—Title 13 Local Address List Submission is available in
computer-readable or a PC-based application.
• Option 3—Non-Title 13 Local Address List Submission is
available in computer-readable or a PC-based application.
• Census Bureau maps for all options are available in paper or
digital shapefiles.
Refer to the table on the following page for a comparison of the
participation options.
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Participant Guide
LUCA Promotional Workshop
LUCA Participation Option Tasks
1
2
3
Requires Title 13 Confidentiality Agreement
Review Census Address List
Update Census Bureau Address List for city-style addresses
Review the Address Count List
Challenge the count of addresses within census blocks
Update Census Bureau maps or submit digital feature updates
Submit a local address list in a Census Bureau pre-defined computerreadable format
Review feedback materials
Appeal feedback results
LUCA Participation Option Materials
Census Bureau Address List
Address Count List
Census Bureau maps or digital shapefiles
2010 Census LUCA User Guide
Feedback materials
Participant Guide
25
LUCA Promotional Workshop
Confidentiality and Security
2010 Census LUCA Promotional Workshop
Title 13 U.S.C.
• Provides for confidential
treatment of censusrelated information
• Requires all parties with
access to Title 13 materials
to abide by Confidentiality
and Security Guidelines
• Requires Census Bureau
to protect confidentiality
of all information it collects
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Title 13 U.S.C.
Title 13 provides for the confidential treatment of sensitive censusrelated information.
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Participant Guide
LUCA Promotional Workshop
Confidentiality and Security
2010 Census LUCA Promotional Workshop
Title 13 U.S.C.
• Respondents place their trust in the Census Bureau
• This trust is critical to the success of the Census
Bureau’s mission
• Access to Title 13 U.S.C. information is temporary,
but the commitment to maintain confidentiality is
permanent
27
Title 13 and the Public Trust
Trust in confidentiality is critical to the success of the Census
Bureau’s mission to collect and report the most accurate data possible.
Participant Guide
27
LUCA Promotional Workshop
Confidentiality and Security
2010 Census LUCA Promotional Workshop
Title 13 U.S.C.
The punishment for violating Title 13 U.S.C. is a fine
of up to $250,000 and/or 5 years imprisonment.
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Title 13, U.S.C. Violation
Punishment for violating Title 13 is a fine of up to $250,000 and/or 5
years in prison.
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Participant Guide
LUCA Promotional Workshop
Confidentiality and Security
2010 Census LUCA Promotional Workshop
Confidentiality Agreement
Required of Option 1 and 2 participants
• Must appoint LUCA
liaison to assume
responsibility for
Title 13 compliance
• All reviewers must
follow guidelines and
sign Confidentiality
Agreement
29
Confidentiality Agreement
The confidentiality agreement is required of Option 1 and 2
participants with access to Title 13 materials.
Refer to the following page for a copy of the Confidentiality
Agreement.
Participant Guide
29
LUCA Promotional Workshop
Confidentiality Agreement
2010 Census Local Update of Census Addresses (LUCA) Program
1. Name of the Participating Governmental Unit
County
State
2. Name of LUCA Liaison’s Office or Department (Assessor’s Office, Planning Department, etc.)
3. Address (House Number and Street Name, RR, HC, or PO Box Number)
4. City, State, ZIP Code
5. Responsibilities of Liaisons and Reviewers Participating in the 2010 Census LUCA Program
All 2010 Census LUCA Program liaisons, reviewers, and anyone with access to Title 13 materials must agree to keep confidential the U.S. Census
Bureau address information (including map structure points) they review or to which they have access. They may use this information solely for
suggesting improvements to the Census Bureau’s address list and maps. All individuals from your organization who will be reviewing Census Bureau
addresses or have access to Title 13 materials must sign below to indicate they have read and understand the Census Bureau’s rules regarding
restrictions related to confidential information. Upon signing this agreement, your governmental unit agrees to return or destroy all Title 13, Census
Bureau confidential materials to the Census Bureau after the LUCA Program appeals process is complete. In addition, those who sign the agreement
indicate that they understand the penalty for disclosing information about addresses or individuals obtained by the Census Bureau, including maps
that contain structure points showing the location of housing units or group quarters is a fine of not more than $250,000, or imprisonment for not more
than 5 years, or both. Although access to the data is temporary, this commitment is permanent.
Date
Liaison’s Printed Name and Signature
Telephone
Number
Your address, if different from
above
Printed Name
Signature
Date
City
Reviewers’ Printed Name(s) and Signature(s)
Telephone
Number
State
ZIP Code
Your address, if different from
above
Printed Name
Signature
City
State
ZIP Code
City
State
ZIP Code
City
State
ZIP Code
City
State
ZIP Code
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
If you require more signature blocks, you may duplicate this form.
You may FAX this form to your Census Bureau Regional Office
D-1650
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Participant Guide
LUCA Promotional Workshop
Confidentiality and Security
2010 Census LUCA Promotional Workshop
Security Guidelines
• Nondisclosure
• Secure information
• Use Passwords
• Log off computer
when not in use
• Store materials
when not in use
• Return or destroy all Title 13 materials
• The Census Bureau may make an on-site visit
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Security Guidelines
This is an abbreviated outline of the Security Guidelines.
The primary liaison is required to verify the return or destruction of
Title 13 materials by signing the Return or Destruction of Title 13,
U.S.C. Materials form found in the Appendix of your 2010 Census
LUCA User Guide. A copy of this form is provided on the next page.
The Census Bureau may make an on-site visit to ensure that you are
maintaining adequate security safeguards.
Participant Guide
31
LUCA Promotional Workshop
2010 Census LUCA Program
Return or Destruction of Title 13, U.S.C. Materials
(governmental unit or organization name)
County
State
(Entity ID code located on your LUCA materials)
Date
Signature
(2010 Census LUCA Program Liaison)
has properly destroyed or returned to the U.S. Census Bureau, the original 2010 Census Local Update of Census
Addresses (LUCA) Program Title 13, U.S.C. materials and any copies using the security requirements provided to us by
the U.S. Census Bureau.
Check one:
Returned Title 13, U.S.C. materials
Destroyed Title 13, U.S.C. materials
2010 Census LUCA Program Reviewers
Date
Signature
(2010 Census LUCA Program Reviewer)
Date
Signature
(2010 Census LUCA Program Reviewer)
Date
Signature
(2010 Census LUCA Program Reviewer)
Date
Signature
(2010 Census LUCA Program Reviewer)
Date
Signature
(2010 Census LUCA Program Reviewer)
All LUCA Program reviewers and anyone with access to Title 13 materials are required to sign and date this form at the
conclusion of the appeals process. Should any liaison, reviewer, or anyone with access to Title 13 materials leave before
the conclusion of the appeals process, they are required to “sign out” of the program by signing and dating this form. If
any liaison, reviewer, or anyone with access to Title 13 materials fails to sign and date this form, the current liaison can
“sign out” on their behalf.
D-1674
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Participant Guide
LUCA Promotional Workshop
Confidentiality and Security
2010 Census LUCA Promotional Workshop
The Self-Assessment Checklist
• Designed to help you affirm
you can meet
Title 13 requirements
• Completed and signed
by the LUCA liaison
• Census Bureau will not ship
Title 13 materials until
signed checklist is received
31
The Self-Assessment Checklist
This slide gives information about how the Self-Assessment Checklist
is used to help meet the Census Bureau’s confidentiality and security
requirements.
If you are unable to provide positive responses to the questions about
computer security and you select Option 1, you may request a paper
format address list if your entity has 6,000 addresses or fewer.
If you are unable to provide positive responses to all questions, you
should select Option 3.
Refer to the following pages for a copy of the Self-Assessment
Checklist.
Participant Guide
33
LUCA Promotional Workshop
D-1677
U.S. Department of Commerce
U.S. Census Bureau
2010 Census Local Update of Census Addresses (LUCA) Program
Self-Assessment Checklist for the Confidentiality and Security Guidelines
Please review the Confidentiality and Security Guidelines, and then check the appropriate
response on this form. If you select LUCA Participation Option 1 or Option 2, sign and return
this form together with your completed 2010 Census LUCA Registration form, Product
Preference form, and signed Confidentiality Agreement form, either in the enclosed, postage-paid
envelope or by faxing the documents to [xxx-xxx-xxxx].
Each LUCA liaison is responsible for protecting and safeguarding the confidential Census
Bureau materials covered by Title 13, United States Code. This includes any list or file that
shows individual Census Bureau addresses and any map that shows structure location points for
dwellings. The primary liaison must restrict access to the Census Bureau’s address information
to only those individuals who have signed the Confidentiality Agreement. All individuals
directly involved in reviewing the materials for the 2010 Census LUCA Program and
anyone with access to Title 13 materials must sign the Confidentiality Agreement making a
permanent commitment to protect the confidentiality of Title 13 information.
Protecting Paper Copies of Census Bureau Address Information and Maps
Keep all Census Bureau address information and maps showing structure location points in a
locked room during nonwork hours. During work hours, do not leave a room unattended where
Census Bureau address information and maps are being reviewed. Do not leave Census Bureau
address information and maps unattended at your desk.
Protecting Electronic Census Bureau Address Information and Maps
Operating systems, programs, applications, and data related to the review of Census Bureau
addresses must be accessible only to LUCA Program liaisons, reviewers and anyone with access
to Title 13 materials. The automated data processing (ADP) system must restrict the read, write,
delete, and execute functions applicable to the Census Bureau’s addresses. If Census Bureau
address information is placed on a shared computer system, create electronic security profiles to
allow only LUCA Program liaisons, reviewers, and anyone with access to Title 13 materials.
Lock all rooms with computers that contain Census Bureau address information and all
associated media during nonwork hours.
1.
Will you store paper maps containing structure location points, the paper
address list, and/or CD-ROM/DVD containing the address list in a secure
location?
Yes
No
34
Participant Guide
LUCA Promotional Workshop
2.
If staff members, other than those who signed the Confidentiality Agreement,
have access to the offices, cabinets, etc., where the Census Bureau’s Address
List and/or maps are stored, will you secure the LUCA materials to prevent
unauthorized staff from accessing these materials?
Yes
No
3.
If Census Bureau address information is placed on a shared computer
system, will you construct electronic security profiles to allow only those who
signed the Confidentiality Agreement access to the Census Bureau’s address
information?
Yes
No
4.
Will you ensure your ADP system restricts the read, write, delete, and
execute functions applicable to the Census Bureau’s Address List file?
Yes
No
5.
Will you assign an encrypted, unique user-ID and password for each LUCA
Program liaison, reviewer, and anyone with access to Title 13 materials?
Yes
No
6.
Will you keep LUCA data separate from your other data? (LUCA data
cannot be backed up, mixed with, or stored with other data.)
Yes
No
On-site Visits
To ensure that participating organizations are maintaining adequate security safeguards, the
Census Bureau may make on-site visits to review your organization’s security procedures. The
Census Bureau will strive not to disrupt your office’s operations.
1.
Do you understand that the Census Bureau may conduct unannounced visits
to your office to inspect your security measures regarding the Census
Bureau’s Address List?
Yes
No
Participant Guide
35
LUCA Promotional Workshop
Environmental or Natural Disasters
1.
Do you have an implementation plan in the event of a fire or other
environmental or natural disaster?
Yes
No
Return or Destruction of Confidential Census Materials
Once the LUCA Program is over (after at the conclusion of the appeals process), the primary
liaison must return or destroy all remaining Title 13 materials according to the Census Bureau’s
specific guidelines for returning or destroying confidential material. The Census Bureau requires
that the primary liaison verify that the participating government has returned or destroyed all
Title 13 Census Bureau address information by signing and returning the “Return or Destruction
of Title 13, U.S.C. Materials Form” to the Census Bureau.
Destruction of Confidential Census Materials
1.
Will you clear all magnetic media (tapes, disks, hard drives) containing
Census Bureau address information before reuse?
Yes
No
2.
Will you destroy all paper Census Bureau Address Lists and maps
containing structure location points through appropriate destruction
methods such as shredding, burning in an approved Environmental
Protection Agency facility, chemical decomposition, or pulverizing, or return
these Title 13 materials to the Census Bureau Regional Office?
Yes
No
LUCA Liaison Information
If your jurisdiction can meet the above requirements, the LUCA liaison must print and sign
his/her name, job title, telephone number, and enter the date below.
_____________________________________________
(Printed Name of LUCA Liaison)
_____________________________________________
________________________
(Signature of LUCA Liaison)
(Date)
_____________________________________________
________________________
(Title)
(Telephone Number, including Area Code)
36
Participant Guide
LUCA Promotional Workshop
Participation Responsibilities
2010 Census LUCA Promotional Workshop
The Census Bureau
Responsibilities
• Provide training
• Provide necessary
materials
• Provide procedural
and technical assistance
• Process submitted updates
• Conduct Address Canvassing Operation
• Provide feedback materials
33
Census Bureau Responsibilities
• Train LUCA participants.
• Provide the materials needed to complete the LUCA review.
• Provide procedural and technical assistance.
• Process updates.
• Conduct an Address Canvassing Operation to validate
addresses.
• Provide feedback materials for government review.
Participant Guide
37
LUCA Promotional Workshop
Participation Responsibilities
2010 Census LUCA Promotional Workshop
Option 1 and Option 2 Responsibilities
• Select LUCA liaison and reviewers
• Sign and return
–
–
–
–
Registration Form
Confidentiality Agreement Form
Self-Assessment Checklist
Product Preference Form
• Understand procedures and Census Bureau terminology
• Secure all Title 13 U.S.C. materials
• Review materials and return updates
• Review feedback materials and appeal any discrepancies
• Return or destroy Title 13 U.S.C. materials
34
Option 1 and 2 Responsibilities
• Select your LUCA liaison and reviewers.
• Sign and return the Registration Form.
• All liaisons, reviewers, and anyone with access to Title 13
materials must read, understand, and agree to abide by the
Census Bureau’s Confidentiality and Security Guidelines.
• All liaisons, reviewers, and anyone with access to Title 13
materials must sign and return to the Census Bureau the
Confidentiality Agreement Form.
• Complete and return the Self-Assessment Checklist.
• Complete and return the Product Preference Form.
• Understand the procedures for participating in the LUCA
program, as well as Census Bureau terminology and concepts.
38
Participant Guide
LUCA Promotional Workshop
LUCA Responsibilities
Option 1 and 2 Responsibilities (cont.)
• Secure all Title 13, U.S.C. materials.
• Within 120 calendar days of receiving your LUCA materials,
complete your Address List review and return your updated
materials. November 19, 2007 is the last day to register with a
guarantee of 120 calendar days to complete your review.
• Review feedback materials.
• Appeal feedback discrepancies to an independent LUCA
Appeals Office within 30 calendar days of receiving your
feedback materials.
• After the appeals process is complete, return all Title 13
materials to the Census Bureau or destroy the materials.
• The LUCA liaison must verify the return or destruction of
Title 13 materials by signing and returning to the Census
Bureau Return or Destruction of Title 13, U.S.C. Materials
form.
Participant Guide
39
LUCA Promotional Workshop
LUCA Responsibilities
2010 Census LUCA Promotional Workshop
Option 3 Responsibilities
• Select LUCA liaison and reviewers
• Sign and return
– Registration Form
– Product Preference Form
• Understand procedures and Census
Bureau terminology
• Review materials
• Submit local address list and updated
maps
• Review feedback materials
35
Option 3 Responsibilities
Option 3 participants must:
• Select your LUCA liaison and reviewers.
• Sign and return the Registration Form.
• Complete and return the Product Preference Form.
• Understand the procedures for participating in the LUCA
program, as well as Census Bureau terminology and concepts.
• Complete the LUCA review and submit your local address list
and updated maps within 120 calendar days of the receipt of
LUCA materials. November 19, 2007 is the last day to
register with a guarantee of 120 calendar days to complete
your review.
• Review feedback materials.
40
Participant Guide
LUCA Promotional Workshop
Registration Form
2010 Census Local Update of Census Addresses (LUCA) Program
Please complete this form and return it to your U.S. Census Bureau Regional Office within 2 weeks after receipt.
A.
Participation Information
1.
YES! Our community would like to participate in the 2010 Census LUCA Program.
2.
NO, we are not able to participate. Please select all that apply below. We rely on your comments to help us improve future
LUCA programs.
Insufficient staff
b.
Lack of budget
c.
No time/too busy
d.
No local address list available
a.
e.
Concerns about the security and confidentiality of the Census Bureau’s
address list
f.
Restrictions on the use of the Census Bureau’s address list for other
purposes
g.
Other reason:
___________________________________________________________________
B.
Highest Elected/Appointed Official Making this Commitment
Name of the Participating Governmental Unit
County
State
Printed name of Highest Elected/Appointed Official (first, middle initial, last)
Signature (first, middle initial, last)
Position (Governor, Commissioner, Mayor, Supervisor, etc.)
Telephone Number
E-mail Address
C.
Date (mm/dd/yyyy)
Liaison Information
Please designate your official 2010 Census LUCA Program liaison (work contact) by providing the following information.
Name (first, middle initial, last)
Position (Director, Assessor, Planner, etc.)
Department, Organization, or Agency Name
Mailing Address
City
State
ZIP Code
Delivery Address* (house number and street name)
City
State
ZIP Code
Telephone Number
FAX Number
E-mail Address
*Note: The Census Bureau will ship all materials via FedEx. FedEx will not deliver to P.O. Box numbers or P.O. ZIP Codes
Participant Guide
41
LUCA Promotional Workshop
Product Preference
2010 Census Local Update of Census Addresses (LUCA) Program
Governmental Unit Name _____________________________________ County __________________________ State ____________
Address
_____________________________________________________________________________________________
_____________________________________________________________________________________________
City
State
ZIP Code
Telephone #
If you have personal computer capabilities or a data processing organization, we encourage your government to work with the
computer-readable version of the U.S. Census Bureau’s Address List and Address Count List. Computer-readable versions of the lists
are available on CD-ROM and are recommended for communities with a thousand or more addresses. The paper printout of the
Address List contains approximately six (6) addresses per page; the Address Count List contains 50 census blocks per page. If you
have 6000 or more addresses, you can receive the Address List and Address Count List in computer-readable format only.
Please indicate your format preference for the 2010 Census LUCA Program Address List and Address Count List products in Section A.
Participants have the option of receiving Census Bureau paper maps or a shapefile. You can make this selection in Section B below.
The MAF/TIGER Partnership Software (MTPS), a computer software package that contains the Census Bureau’s Address List, the
Address Count List, and shapefiles, is available for Option 1 and Option 2 participants. Option 3 participants who select the MTPS will
receive the Address Count List and shapefiles. The Census Bureau recommends that you read the 2010 Census LUCA Program
Information Booklet and the Census Bureau Confidentiality and Security Guidelines before making your selection.
A.
Option 1 – Title 13 Full Address
List Review (Signed Confidentiality
Agreement Form required by law)
Select either computer-readable or paper
list format:
Computer-readable
CD ROM containing:
• the Address List
• Address Count List
Address List and Address Count List Format
Option 2 – Title 13 Local Address
List Submission (Signed
Confidentiality Agreement Form
required by law)
Available in computer-readable format
only.
CD ROM containing:
• the Address List
• Address Count List
- OR -
- OR -
Paper list
Paper lists include:
• the Address List
Select one address list sort:
Census Tract # / Block/Street
Option 3 – Non-Title 13
Address List Submission
(Confidentiality Agreement is
not required)
Available in computer-readable format
only.
CD ROM containing:
• Address Count List
- OR -
MAF/TIGER Partnership Software
MAF/TIGER Partnership Software
contains:
• Address List
• Address Count List
• shapefiles
contains:
• Address Count List
• shapefiles
Name /House # / Unit#
(default sort) or
Street Name / House # / Unit #
(alphanumeric sort)
• Address Add Page
• Address Count List
- OR -
MAF/TIGER Partnership Software
• Address List
• Address Count List
• Shapefiles
B.
Census Bureau Paper Maps
42
- OR -
Map Format
Shapefiles (GIS or mapping software required)
Participant Guide
LUCA Promotional Workshop
LUCA Responsibilities
Responsibility
Option 1
Option 2
Option 3
Select LUCA liaison and reviewers
Sign and return the Registration Form
Sign and return the Confidentiality Agreement Form
Complete and return the Self-Assessment Checklist
Complete and return the Product Preference Form
Understand the procedures for conducting the local address
review, as well as Census Bureau terminology
Within 120 calendar days of receiving LUCA materials, complete
the address list review and return updated materials to the
Census Bureau
Review feedback materials
Appeal feedback material discrepancies
Verify the return or destruction of any remaining Title 13, U.S.C.
materials. The LUCA liaison, reviewers, and anyone with
access to Title 13 materials acknowledge this action by signing,
dating, and returning the Return or Destruction of Title 13,
U.S.C. Materials form found in the appendix of the User Guide
Participant Guide
43
LUCA Promotional Workshop
Option Selection Guidelines
2010 Census LUCA Promotional Workshop
Option Selection Guidelines
• 100% noncity-style addresses – Option 1
required.
• Predominately noncity-style addresses Option 1 suggested.
• 100% city-style addresses – any option
• Recent conversion to city-style addressing,
Option 2 or 3 suggested.
• Cannot meet confidentiality or security
requirements – Option 3 is only option.
38
Factors to Consider When Selecting Your Option
If your jurisdiction has 100% noncity-style addresses, your only
option is Option 1. This will allow you to review the Address List
and Address Count List and, if you find discrepancies, you can
challenge the count of addresses for any or all census blocks within
your jurisdiction.
If your jurisdiction has predominantly noncity-style addresses, Option
1 is suggested. Option 1 allows you to update the individual city-style
addresses or to challenge the count of addresses for any or all census
blocks within your jurisdiction.
Note: As a reminder, you cannot update addresses and challenge
the count of addresses within the same census block.
44
Participant Guide
LUCA Promotional Workshop
Option Selection Guidelines
Factors to Consider When Selecting Your Option (cont.)
If your jurisdiction is 100% city-style addresses, any of the options are
suggested.
• Option 1 offers you more flexibility to review the Address List
to add, correct, and delete addresses, as well as to identify
nonresidential addresses and addresses that are not in your
jurisdiction.
• Option 2 offers the opportunity to review the Census Bureau’s
Address List, compare your list to ours, and submit your local
address list file in a Census Bureau pre-defined computerreadable format.
• Option 3 allows you to submit your local address list to the
Census Bureau without Title 13 responsibilities.
If you have recently undergone city-style address conversion, either
Option 2 or Option 3 allows you to submit your local address list.
There is no need for you to review our outdated address list.
If you cannot secure Title 13 materials or prefer not to sign the
Confidentiality Agreement Form, Option 3 is your only option.
Participant Guide
45
LUCA Promotional Workshop
Option Selection Guidelines
Review Questions
As your instructor asks the following review questions, record your
answers in the space provided.
1. Which option allows you to review and update the city-style
addresses on the Census Bureau Address List?
2. Which option allows you to review but not update the Census
Bureau’s Address List?
3. Which law governs the security requirements for confidential
Census Bureau materials?
4. Which participants are bound by the terms of that law?
5. If your jurisdiction contains all noncity-style addresses, what
are your participation options?
46
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Census Bureau’s Address List
• Contains residential addresses (city-style and
noncity-style) and census geography
(geocodes)
• Used by Option 1 participants to update citystyle addresses
• Used by Option 2 participants for reference
only
• Available in paper or computer-readable file
45
Census Bureau’s Address List—Paper
The Census Bureau’s paper Address List contains:
• All of the residential (city-style and noncity-style) addresses
known to the Census Bureau for your jurisdiction
• Census geographic codes (state, county, census tract, census
block) that indicate the location of each address
The following page is an example of a paper Address List. The
example shows both city-style and noncity style addresses. The gray
columns or rows indicate that they cannot be edited.
Note: The last two rows are noncity-style addresses. They are
grayed-out and cannot be edited.
• The Paper Address List contains 6 addresses per page. If your
jurisdiction contains 6,000 or more addresses, you cannot
receive a paper Address List.
Participant Guide
47
LUCA Promotional Workshop
48
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Computer-Readable Address List Files
• Pipe-delimited (|) ASCII files
• All spreadsheet and database programs can read
and understand the files
47
Census Bureau’s Address List—Computer-Readable
Format
The Census Bureau’s computer-readable Address List is a pipedelimited ( | ) ASCII file.
Participant Guide
49
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
File Record Layout
Maximum
Character
Length
Field Name
Maximum
Character
Length
Field Name
12
Entity ID Code
100
Street Name
7
Line Number
14
Street Name Suffix Type
9
MAFID
2
Street Name Suffix Direction
1
Action Code
3
2
State Code
100
Location Description or GQ Name
Apartment/Unit Number
Street Name Street Qualifier
3
County Code
53
7
Census Tract Number
5
City-Style Mailing ZIP Code
5
Census Block Number
50
Noncity-Style Mail Delivery Address
(RR#, HCR#, or PO BOX#)
Noncity-Style Mailing ZIP Code
1
Group Quarters Flag
5
35
House Number
5
Structure Point
3
Street Name Prefix Qualifier
11
Structure Latitude
2
Street Name Prefix Direction
12
Structure Longitude
14
Street Name Prefix Type
1
City-Style Address Flag
48
Computer-Readable File Record Layout
Each address record has a maximum length of 462 characters and
contains 26 fields of information.
• Entity code is listed for each record.
• Street name is in 7 separate fields.
• Latitude and longitude are listed for noncity-style addresses,
if known
• The “city-style address flag” field indicates whether the
address record can be updated. A “Y” indicates “YES,” it is
a city-style address and can be updated. An “N” indicates
“NO,” it is not a city-style address and cannot be updated.
The slides on the following page provide examples of a city-style and
a noncity-style address in a computer-readable format.
50
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Example – City Style Address
PL4291059|107|
123456789| |
42|134|7654.01|
2345| |10| | |
|MAIN|ST| | | |
|15888| | | | | |Y
49
Field 26 contains a “Y,” indicating that this is a city-style address and
can be edited.
Participant Guide
51
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Example—
Example—NoncityNoncity-Style Address
PL3942868|678|
234567891| |
39|074|2345|5432
| | | | |SCOTT LEVEL|
ROAD| | | 2-STORY
BRICK W/ATTACHED
GARAGE ON LEFT
| | |BOX 223|45555|9
| | |N
50
Field 26 contains an “N,” indicating that this is a noncity-style address
and cannot be edited.
The next page displays the Census Bureau’s computer-readable
Address List format. This is the format that Option 2 and Option 3
participants must use to submit their local address lists.
52
Participant Guide
LUCA Promotional Workshop
Census Bureau’s Predefined Computer-Readable Format
Maximum
Character
Length
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Field Name
12
Entity ID Code
2
3
State Code
County Code
7
Census Tract Number
5
Census Block Number
1
Group Quarters Flag
35
House Number
3
2
14
100
14
2
3
Street Name Prefix
Qualifier
Street Name Prefix
Direction
Street Name Prefix Type
Street Name
Street Name Suffix Type
Street Name Suffix
Direction
Street Name Suffix
Qualifier
100
Group Quarters Name
53
Apartment/Unit Number
5
Mailing ZIP Code
Description/Notes
Unique number assigned by the Census Bureau to
each entity
2-digit Current State Code
3-digit Current County Code
Up to 4-digit Census Tract Number, plus 2-digit
number suffix, if applicable, includes a period for
suffixed tracts. If no suffix, include period and
zero fill
4-digit Current Census Block Number, plus 1digit alpha character suffix if applicable
Display a ‘Y’ if the unit is a group quarters, if
applicable
Housing unit’s or group quarter’s assigned house
number
e.g. EXT, ALT, BUS
e.g., N, W, SE
e.g., HWY, RT, US
Street or road name
e.g., ST, CT, AVE, DR
e.g., N,W, SE
e.g. EXT, ALT, BUS
Name of group quarter (Dobbs Hall-University of
Dobbs)
Within structure descriptor or identifier, such as
APT 5 or 1st FL FRNT
5-digit ZIP Code for mailing addresses
o The format contains 17 fields of information. This is the
information that you must provide, as appropriate, for each
address, including geocodes—state code, county code,
census tract number, and census block number.
o A layout template of this format will be included in the
Readme file on the CD-ROM that you will receive from
the Census Bureau.
o The format instructions will be included in your 2010
Census LUCA User Guide.
Participant Guide
53
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Address List Add Page
Used by Option 1 paper format to add city-style addresses
51
Address List Add Page
• Used by Option 1 LUCA reviewers using a paper Address
List to add only city-style addresses not shown on the Census
Bureau’s Address List
• Available in paper only
54
Participant Guide
LUCA Promotional Workshop
Participant Guide
55
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Address Count List
• Contains the number of housing unit and group
quarters addresses on the Census Bureau’s address
list for each census block within your jurisdiction
• Used to compare address counts between the
Census Bureau and your local address list
• All participants receive the list
• Only Option 1 participants can challenge address
counts
52
Address Count List
• Contains the count of housing unit and group quarters
addresses on the Census Bureau’s Address List
• Used to compare address counts between the Census Bureau
and your local address count
• Supplied to all participants, but the counts can be challenged
only by Option 1 participants
56
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Address Count List - Paper
53
Address Count List—Paper Format
The paper Address Count List contains two sections of six columns
each. In this example, there are 35 census blocks listed containing
944 Housing Unit Addresses and 22 Group Quarters addresses.
Participant Guide
57
LUCA Promotional Workshop
58
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Computer-Readable Address Count List
File Record Layout
Maximum
Character
Length
Field Name
12
Entity ID Code
2
State Code
3
County Code
7
Census Tract and Suffix
5
Census Block and Suffix
7
Census Count of Housing Unit Addresses
7
Local Count of Housing Unit Addresses
7
Census Count of Group Quarters
Addresses
7
Local Count of Group Quarters Addresses
54
Computer-Readable Address Count List—File Record
Layout
• Maximum length of each block record is 57 characters.
• Each record contains 9 fields of information.
• Character length of each record may vary.
Participant Guide
59
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Pipe-delimited Computer-Readable
Address Count List
PL1622233|16|089|6789.01|5432|765| |3|
55
Computer-Readable Address Count List—Pipe-Delimited
Layout
This is how the Address Count List appears before importing the file
into your spreadsheet program.
This example is for a place, entity ID code PL1622233, in the state of
Idaho. The state code is 16, the place code is 22233, and the county
code is 089.
There are 765 housing unit addresses and three (3) group quarters
addresses in Census Tract 6789.01, Census Block 5432.
60
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Computer-Readable Address Count List
Total Row Layout
| | | |TOTAL|45|825| |3|
56
Total Row Layout
The last row is a total row that records the total number of Census
Blocks (45), Census Bureau Housing Unit Addresses (825), and
Census Bureau Group Quarters Addresses (3) on the Address Count
List.
Participant Guide
61
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Census Bureau Map
• Provides a reference for locating and geocoding
addresses and to update and correct your
jurisdiction’s features and boundaries
• Available in paper or digital shapefiles
57
Census Bureau Map
• Provided to give you a reference for locating and geocoding
individual addresses
• Used to update or make corrections to your jurisdiction’s
features and boundaries
62
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Paper Map
Street
Census tract
boundary
Census block
number
Incorporated
place name
and FIPS
entity code
Unnamed road
Street name
Water feature
Census tract
number
Railroad
Census block
boundary
58
Paper Map Example
Participant Guide
63
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
Street
Census tract
boundary
Census
block
number
Incorporated
place name
and FIPS
entity code
Unnamed
road
Street
name
Census tract
number
Railroad
Census block
boundary
64
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Map Sheet to Block Number Relationship
List
• For use with paper maps
• Displays the map sheet number on which each
census block appears
59
Map Sheet to Block Number Relationship List
• Provided for use with paper maps
• Identifies the map sheet or sheets on which each census block
is located
• Sorted sequentially by census tract and census block
• Available in paper only
Participant Guide
65
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Map Sheet to Block Number Relationship
List
60
Map Sheet to Block Number Example
In this example, block # 2013 in Census Tract 49.02 is located on map
sheet numbers 1 and 2.
66
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census Local Update of Census Addresses Program
Map Sheet to Block Number Relationship List
ST/CO: 14/015
Listing for: DARLINGTON COUNTY
Census
Tract
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
49.01
Current
Census
Block #
1001
1002
1003
1004
1005
1006
1007
1008
1009
1010
1011
2025
2026
2027
2028
2029
2030
2031
2032
2033
3001
3002
3003
Map# (s)
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Participant Guide
Date:
Page:
CO14015
Census
Tract
49.01
49.01
49.01
49.01
49.02
49.02
49.02
49.02
49.02
49.02
49.02
49.02
49.02
Current
Census
Block #
3004
3005
3006
3007
2010B
2011
2012
2013
3024
3025
3037
3038
3039
Map# (s)
1
1
1
1
1
1
1
1,2
1,2
2
2
2
2
Census
Tract
07/29/2007
1 of 1
Current
Census
Block #
Map# (s)
67
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Shapefiles Overview
•
•
•
•
Created to facilitate electronic updates
Requires the use of GIS software
Contains no Title 13 information
Provided in Environmental Systems Research
Institute (ESRI) shapefile format
• Provided in an “all lines” layer shapefile
• Provided with shapefile layers for legal boundary
edits
61
Census Bureau Maps—Digital Shapefiles
• Provided if requested for use with a Geographic Information
System (GIS)
o GIS experience is necessary.
• Call the Help Desk if you need assistance.
68
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Census Bureau’s
MAF/TIGER Partnership Software (MTPS)
• Computer software provided by the Census
Bureau that allows you to update the address
list, address count list, and maps
• Appropriate for any level of government
• Helps users meet Census Bureau’s
formatting requirements
62
MAF/TIGER Partnership Software (MTPS)
• Computer software provided by the Census Bureau that
allows you to update the Census Bureau’s Address List,
Address Count List, and maps
• Appropriate for any level of government
• Designed to help users meet Census Bureau’s formatting
requirements
Participant Guide
69
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
MTPS PC Hardware Requirements
You will need to provide:
• PC with Windows 98 operating system or newer (cannot
use Macintosh)
• 128 MB RAM memory minimum (ideal 1 GB)
• 10 GB free space minimum (ideal 80 GB) on your hard
drive
• CD-ROM or DVD ROM read/write drive
Note: Access to the Internet is not required.
70
Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Address List
Census Bureau’s MAF/TIGER Partnership Software (MTPS)
63
MTPS Address List Example
The first box of the enlarged section shows the Action Code
column along with the Census Geography indicating where the
address is located.
The second box shows a portion of the city-style address
information, including the House Number, Prefix Direction (such
as North or West), Prefix Type (such as US HWY or ST HWY),
Street Name, and Suffix Type (such as Road or Avenue).
The fields in green cannot be updated. The addresses highlighted
in green are noncity-style addresses and also cannot be updated.
Participant Guide
71
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Address Count List
Census Bureau’s MAF/TIGER Partnership Software (MTPS)
64
MTPS Address Count List Example
The enlarged area details the block number, the Census housing unit
(HU) count, the local housing unit (HU) count, the Census group
quarters (GQ) count, and the local group quarters (GQ) count.
When you update an address in the Address List, the block that the
address is located in on the Address Count List will highlight in green,
indicating that you will not be able to edit the Address Count List for
that block.
Conversely, when you update the Address Count List for a block, the
addresses in the Address List for that block will be highlighted in
green.
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LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Census Bureau’s MAF/TIGER Partnership Software (MTPS)
Map
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MTPS Map Example
Initially, when you first review the map, it will be zoomed out to
display the entire extent of your entity. This slide is an example of
being zoomed in. You can see on the right the map legend, which you
can hide or move around the full screen. You can also see the block
numbers.
Participant Guide
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LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Census Bureau’s MAF/TIGER Partnership Software (MTPS)
Address
Count
List
Map
Address List
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MTPS Layout
This is an example of how the Address List, Address Count List, and
map fit on the screen. All of the windows can be resized or hidden,
based on your needs.
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Participant Guide
LUCA Promotional Workshop
Materials Supplied by the Census Bureau
2010 Census LUCA Promotional Workshop
Census Bureau’s MAF/TIGER Partnership Software (MTPS)
Using Toolbars
Line Editing Toolbox
(for editing roads)
Save Edits
Add Line
Edit Line Attributes
Pick Block
LUCA Toolbox
(for editing the
address list and
address count list)
Add a new
address record
Move structure point
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MTPS Toolboxes
The MTPS provides toolboxes to organize the tools you need to make
changes to the maps and address lists.
Participant Guide
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LUCA Promotional Workshop
LUCA Review Strategies
2010 Census LUCA Promotional Workshop
Developing A Plan
• Consider available time, information readily available,
and staff and computer resources
• You may designate another level of government or an
agency (county planning department, regional
planning agency, etc.) that is willing to assist you
• When resources are limited, the Census Bureau
recommends focusing on areas where addresses are
more likely to be missed or incorrect
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Developing Your Plan
This slide lists some factors to consider when planning your review.
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Participant Guide
LUCA Promotional Workshop
LUCA Review Strategies
2010 Census LUCA Promotional Workshop
Priority Areas
•
•
•
•
•
•
New construction
E-911 address conversion
Single-family/multi-family home conversions
Warehouses converted to residential lofts
New mobile home parks or scattered mobile homes
Apartment buildings with irregular or missing
numbering schemes for the individual units
• Recently added territory
• Addresses near jurisdictional boundaries
• Areas where Census Bureau maps don’t match yours
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Priority Areas
This slide lists areas where addresses are more likely to be missed or
incorrect.
Participant Guide
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LUCA Promotional Workshop
LUCA Review Strategies
2010 Census LUCA Promotional Workshop
Suggested Local Address Sources
• New construction and occupancy permits
• E-911 address files
• Planning and zoning records
• Local utility records
• Drivers’ license files
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Suggested Local Address Sources
This slide lists a few suggested sources for compiling your local
address list.
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Participant Guide
LUCA Promotional Workshop
Next Steps
2010 Census LUCA Promotional Workshop
Next Steps
• July 2007 – LUCA invitations will be mailed
• July 2007 to January 2008 – LUCA program
registration and materials shipment
• August 2007 to November 2007 – LUCA
Training Workshops
• August 2007 to April 2008 – LUCA Review
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Important Dates
• July 2007—LUCA invitations will be mailed.
• July 2007 to January 2008—LUCA program registration and
materials shipment
• August 2007 to November 2007—LUCA Training
Workshops
• August 2007 to April 2008—LUCA Review
Participant Guide
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LUCA Promotional Workshop
Next Steps
2010 Census LUCA Promotional Workshop
Important Dates
• November 19, 2007 – Cut-off date for
Registration Forms with a guarantee of a 120
calendar day review.
• December 31, 2007 – Cut-off date for
accepting Registration Forms
• April 4, 2008 – Cut-off date for postmarks on
returning LUCA packages with a guarantee of
processing
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Important Dates - Continued
• November 19, 2007—Cut-off date for Registration Forms
with a guarantee of 120 calendar days to review your LUCA
materials
• If your government provides legal boundary updates
during LUCA, the Census Bureau will not contact your
government to participate in the 2008 Boundary and
Annexation Survey (BAS). You must register to participate
in the LUCA program before October 31, 2007 to receive
your 2008 BAS materials with your LUCA program
materials.
• December 31, 2007—Cut-off date for accepting Registration
Forms
• April 4, 2008—Cut-off date for postmarks on returning
LUCA packages with a guarantee of processing
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Participant Guide
LUCA Promotional Workshop
Conclusion
2010 Census LUCA Promotional Workshop
Thank you for
attending the
2010 Census
LUCA Program
Promotional
Workshop!
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Participant Guide
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LUCA Promotional Workshop
Glossary
Address Count List—List containing the count of housing unit and group
quarters’ addresses for each census block within your
jurisdiction. It is used to compare address counts between the
Census Bureau and your local address count. This list is supplied
to all participants, but the address count can only be challenged
under Option 1.
Address List Add Page—Used by Option 1 participants using a paper format
Address List to add only city-style addresses not shown on the
Census Bureau’s Address List.
Census block—An area bounded by visible features such as streets, roads,
streams, and railroad tracks, and non-visible features such as the
boundaries of governmental units and other legal entities. A
block is the smallest geographic area for which the Census
Bureau collects and tabulates statistical data. Census blocks may
look like a city block, or may be large and irregularly shaped,
depending upon features. The boundary of a state or a county is
always a block boundary. Census blocks are numbered within
census tracts and are unique to the census tract to which they
belong. Suffixes, such as 2011A and 2011B, reflect boundary
changes as well as added features.
Census Bureau Address List—List that contains all of the residential (city-style
and noncity-style) addresses known to the Census Bureau for
your jurisdiction. It also contains geocodes indicating the
location of each address.
Census Bureau predefined computer-readable format—Computer-readable
format that Option 2 and Option 3 LUCA participants must use
to submit their local address list file to the Census Bureau.
Census tract—A small, relatively permanent statistical subdivision of a county,
or statistically equivalent entity, delineated for the purpose of
presenting Census statistical data. Each census tract is uniquely
numbered within a county and contains numerous census blocks.
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Glossary
City-style address—The majority of housing units and group quarters in the U.S.
have a house number and street name address, such as 123 W.
Main Street. In some instances, the house number may also
include an alpha character. The Census Bureau refers to these as
city-style addresses. City-style addresses for housing units in
multi-unit structures, such as apartment buildings, contain a unit
designator, for example, Apt 101 or Ste D. These designators are
part of the housing unit address and are included in each affected
census address record. Some city-style addresses, referred to as
E-911 addresses, are used only to provide location for emergency
services, such as police, fire, and rescue.
Geocodes —
Census geographic codes that place an individual address in its
correct geographic location, which includes the correct state,
county, census tract, and census block codes.
Group Quarters (GQ) —A place where people live or stay in a group living
arrangement that is normally owned or managed by an entity or
organization providing housing and/or services for the residents.
This is not a typical household-type living arrangement. These
services may include custodial or medical care, as well as other
types of assistance, and residency is commonly restricted to
those receiving those services. People living in group quarters
are usually not related to each other.
Housing Unit (HU)—A single-family house, townhouse, mobile home, trailer,
apartment, or group of rooms, or a single room occupied as a
separate living quarters or, if vacant, intended for occupancy as a
separate living quarters. A separate living quarters is one in
which one or more occupants (or intended occupants, if vacant)
live separate from any other individual(s) in the building and
have direct access to the living quarters without going through
another living quarters, such as from outside the building or
through a common hall.
Map Sheet to Block Number Relationship List—List provided to participants
using paper maps. The list identifies the map sheet or sheets on
which each census block is located.
Participant Guide
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LUCA Promotional Workshop
Glossary
Noncity-style address—The Census Bureau classifies addresses that do not
include a house number and/or street name as noncity-style
addresses. The majority of noncity-style addresses are typically
located in the more sparsely settled areas; however, they may
exist in small or medium-sized towns as well. Frequently used
noncity-style mailing addresses include:
• General delivery
• Rural route and box number
• Highway contract route and box number
• Post Office box only delivery
Noncity-style addresses often do not follow any numeric
sequence, and may not be associated with the name of the street
or highway on which they are located.
Structure point—A dot on a Census Bureau map, used to show the location of
one or more living quarters. Unique numbers are assigned within
the census block to each structure point, which corresponds to
the entry in the address register for a basic street address.
Structure points are stored in the MAF/TIGER database.
Title 13 —
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Provides for confidential treatment of census-related information,
including individual addresses and structure points that identify
the location of housing units and group quarters on Census
Bureau maps for select areas. Title 13 requires that all liaisons,
reviewers, and anyone with access to Title 13 materials abide by
the Confidentiality and Security Guidelines. It also requires that
the Census Bureau maintain the confidentiality for all of the
information that it collects.
Participant Guide
| File Type | application/pdf |
| File Title | LUCA Promotional Workshop |
| Author | Bureau Of The Census |
| File Modified | 2007-03-13 |
| File Created | 2007-03-13 |