LUCA Forms, Letters, User Guides, and other Items

3

LUCA Participation
Options
2010 LUCA Training Workshop

LUCA PARTICIPATION
OPTIONS

1

In this section, you will learn about the three options for participating in
the LUCA program, including the security requirements and the
responsibilities of each option.

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Section 3 Participant Guide

3-1

LUCA Participation Options

Overview

2010 LUCA Training Workshop

Objectives
Describe:
• Participation options and opportunities or limitations of each
option
• Materials you will receive from the Census Bureau for the
program
• Confidentiality and Security Guidelines
• Responsibilities of the Census Bureau and LUCA participants
for each option
• How to select a participation option
• How to develop your LUCA plan
2

Objectives
Upon completion of this lesson, you will be able to describe the:
• Participation options and opportunities or limitations of each
option.
• Materials you will receive for each option.
• Confidentiality laws which apply to the program.
• Responsibilities of the local government and the Census Bureau
for each participation option.
• How to select a participation option.
• How to develop your LUCA plan.

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Section 3 Participant Guide

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Options
Option 1 - Title 13
Full Address List
Review
Option 2 - Title 13
Local Address List
Submission
Option 3 - Non-Title
13 Local Address
List Submission
3

Three Participation Options
There are three participation options for the LUCA program:
• Option 1 – Title 13 Full Address Review
• Option 2 – Title 13 Local Address Submission
• Option 3 – Non-Title 13 Local Address Submission

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LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 1

Title 13 Full Address List Review
You can:
• Review and update (add, delete, and correct)
city-style addresses on the Census Bureau’s
Address List
• Challenge address counts in census blocks
• Make map updates
• Appeal feedback results after address
canvassing

4

Option 1 – What You Can Do
• Review the entire Census Address List for your jurisdiction
including city-style and noncity-style addresses.
• Update the Census Bureau’s Address List including add, delete,
and correct city-style addresses only.
Note: You must provide census geographic codes (state code,
county code, census tract number, and census block number) for
each added city-style address.
• Challenge the Census Bureau’s count of addresses for any census
block within your jurisdiction.
• Identify any additions, deletions, or corrections to your
jurisdiction’s boundaries, roads, or other physical features on the
Census Bureau’s paper maps or submit digital feature updates.
• Appeal any discrepancies with an independent LUCA Appeals
Office.
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Section 3 Participant Guide

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 1

Title 13 Full Address List Review
You cannot:
• Update noncity-style addresses
• Update addresses and challenge the count of
addresses within the same census block

5

Option 1 – What You Cannot Do
• Update any noncity-style address on the Census Bureau’s
Address List.
• Both challenge a census block count and add/delete/correct
individual addresses within that census block.
o Even if the Census Bureau Address List has only noncitystyle addresses for a block, you can and should add any citystyle addresses that currently exist for that block.

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Section 3 Participant Guide

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LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 1

Title 13 Full Address List Review
You receive:
• Census Bureau’s Address List
• Address Count List
• Address List Add Page (paper format)
• Census Bureau Map
• Map Sheet to Block Number Relationship List (paper map
format)
• User Guide
• Feedback materials after address canvassing
6

Option 1 – Materials You Receive
• Census Bureau’s Address List
• Address Count List
• Address List Add Page (paper format)
• The Census Bureau map
• Map Sheet to Block Number Relationship List (paper map format)
• 2010 Census LUCA User Guide
• Feedback materials of the Census Bureau’s findings after Address
Canvassing:
o Address List, Address Count List, maps, and a detailed feedback
list
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Section 3 Participant Guide

LUCA Participation Options

Participation Options

2010 LUCA Training Workshop

Option 2

Title 13 Local Address List Submission
You can:

• Review the Census Bureau’s Address List
and the Address Count List
• Submit your local address list (city-style
addresses only) in a Census Bureau
predefined computer-readable format

7

Option 2 – What You Can Do
• Review the Census Bureau’s Address List and the Address Count
List.
o Lists are provided for reference purposes only.
• Submit your local address list (city-style addresses only) in a
Census Bureau predefined computer-readable format.

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LUCA Participation Options

Participation Options

2010 LUCA Training Workshop

Census Bureau’s Predefined
Computer-readable Format
Maximum
Character Length

Field Name

Description/Notes

1

12

Entity ID Code

Unique number assigned by the Census Bureau to each entity

2

2

State Code

2-digit Current State Code

3

3

County Code

3-digit Current County Code

7

Census Tract Number

Up to 4-digit Census Tract Number, plus 2-digit number suffix, if applicable,
includes a period for suffixed tracts. If no suffix, include period and zero fill

5

Census Block Number

4-digit Current Census Block Number, plus 1-digit alpha character suffix if
applicable

6

1

Group Quarters Flag

Display a ‘Y’ if the unit is a group quarters, if applicable

7

35

House Number

Housing unit’s or group quarter’s assigned house number

8

3

Street Name Prefix Qualifier

e.g. EXT, ALT, BUS

9

2

Street Name Prefix Direction

e.g., N, W, SE

10

14

Street Name Prefix Type

e.g., HWY, RT, US

11

100

Street Name

Street or road name

12

14

Street Name Suffix Type

e.g., ST, CT, AVE, DR

13

2

Street Name Suffix Direction

e.g., N,W, SE

14

3

Street Name Suffix Qualifier

e.g. EXT, ALT, BUS

15

100

Group Quarters Name

Name of group quarter (Dobbs Hall-University of Dobbs)

16

53

Apartment/Unit Number

Within structure descriptor or identifier, such as APT 5 or 1st FL FRNT

17

5

Mailing ZIP Code

5-digit ZIP Code for mailing addresses

4
5

8

Census Bureau’s Predefined Computer-Readable Format
• The file contains 17 fields of information.
• Your User Guide explains the Census Bureau’s predefined
computer-readable format.
• A template in this format is included in the Readme file on your
CD-ROM.
Note: You must provide census geographic codes (state code, county
code, census tract number, and census block number) for each citystyle address on your local address. The Census Bureau will only
accept and process address files submitted in the Census Bureau’s
predefined computer-readable format. We will not accept or process
noncity-style addresses.

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March 2007
Section 3 Participant Guide

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 2
Title 13 Local Address List Submission
You can also:
• Make map updates
• Appeal feedback results after address
canvassing

9

Option 2 – What You Can Do (cont.)
• Identify any additions, deletions, or corrections to your
jurisdiction’s boundaries, roads, or other physical features on the
Census Bureau’s paper maps or submit digital feature updates.
• Appeal any discrepancies with an independent LUCA Appeals
Office.

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Section 3 Participant Guide

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LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 2

Title 13 Local Address List Submission
You cannot:

• Update the Address List
or
• Challenge the count of addresses for census
blocks on the Address Count List

10

Option 2 – What You Cannot Do
• Comment on the Census Bureau’s Address List.
• Challenge the count of addresses for census blocks within your
jurisdiction.
o Lists are provided for reference purposes only.

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Section 3 Participant Guide

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 2

Title 13 Local Address List Submission
You receive:
• Census Bureau’s Address List
• Address Count List
• Census Bureau Map
• Map Sheet to Block Number Relationship List (paper
map format)
• User Guide
• Feedback materials after address canvassing
11

Option 2 – Materials You Receive
• Census Bureau’s Address List
• Address Count List
• Address List Add Page
• The Census Bureau map
• Map Sheet to Block Number Relationship List (paper map format)
• 2010 Census LUCA User Guide
• Feedback materials of the Census Bureau’s findings after Address
Canvassing:
o Address List, Address Count List, maps, and a detailed
feedback list
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Section 3 Participant Guide

3-11

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 3

NonNon-Title 13 Local Address List Submission
You can:
• Review the Address Count List
• Submit your local address list (city-style addresses
only) in a Census Bureau predefined computerreadable format
• Make map updates

12

Option 3 – What You Can Do
• Review the count of addresses for each census block within your
jurisdiction.
• Submit your local address list (city-style addresses only) in a
Census Bureau predefined computer-readable format as shown for
Option 2.
Note: As with Option 2, you must provide census geographic codes
(state code, county code, census tract number, and census block
number) for each city-style address on your local address. The Census
Bureau will only accept and process address files submitted in the
Census Bureau’s predefined computer-readable format. We will not
accept or process noncity-style addresses.
•

3-12

Identify any additions, deletions, or corrections to your
jurisdiction’s boundaries, roads, or other physical features on the
Census Bureau’s paper maps or submit digital feature updates.
March 2007
Section 3 Participant Guide

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

Option 3

NonNon-Title 13 Local Address List Submission
You cannot:
• Challenge the count of addresses for census
blocks on the Address Count List
• Appeal the results of the count addresses by
census blocks on the Address Count List since you
will not know which addresses are missing from
the Census Bureau’s Address List

13

Option 3 – What You Cannot Do
• Challenge the count of addresses for census blocks on the Address
Count List.
• Appeal the results of the count of addresses by census block on the
Address Count List since you will not know which addresses are
missing from the Census Bureau’s Address List.

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Section 3 Participant Guide

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LUCA Participation Options

Participation Options

2010 LUCA Training Workshop

Option 3

NonNon-Title 13 Local Address List Submission
You receive:

• Address Count List
• Census Bureau Map
• Map Sheet to Block Number Relationship
List (paper map format)
• User Guide
• Feedback materials after address
canvassing
14

Option 3 – Materials You Receive
• Address Count List for reference purposes only
• Census Bureau map
• Map Sheet to Block Number Relationship List (paper map format)
• 2010 Census LUCA User Guide
• Feedback materials of the Census Bureau’s findings:
o Address Count List and maps

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Section 3 Participant Guide

LUCA Participation Options

Participation Options
2010 LUCA Training Workshop

LUCA Program Materials – Format Review
• Depending on the participation option, the Census
Bureau will provide LUCA program materials in the
following formats:
– Option 1 – Title 13 Full Address List Review
(paper, computer-readable, PC-based application)
– Option 2 – Title 13 Local Address List Submission
(computer-readable, PC-based application)
– Option 3 – Non-Title 13 Local Address List
Submission
(computer-readable, PC-based application)
™ Maps for all options are available in paper or digital shapefiles
15

LUCA Program Materials Formats
• Option 1 – Title 13 Full Address List Review is available in a
paper or computer-readable format, or in a PC-based application
(MAF/TIGER Partnership Software).
o If your jurisdiction contains 6000 or more addresses, you
cannot receive a paper Address List.
• Option 2 – Title 13 Local Address List Submission is available in
computer-readable format or a PC-based application (MAF/TIGER
Partnership Software).
• Option 3 – Non-Title 13 Local Address List Submission is
available in computer-readable format or a PC-based application
(MAF/TIGER Partnership Software).
• Census Bureau maps for all options are available in paper or digital
shapefiles.
Refer to the table on the following page for a comparison the
participation options.
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Section 3 Participant Guide

3-15

Option Comparison Chart

LUCA Participation Option Tasks

1

2

3

Requires Title 13 Confidentiality Agreement
Review Census Address List
Update Census Bureau Address List for city-style addresses
Review the Address Count List
Challenge the count of addresses within census blocks
Update Census Bureau maps or submit digital feature updates
Submit a local address list in a Census Bureau pre-defined computerreadable format
Review feedback materials
Appeal feedback results

LUCA Participation Option Materials
Census Bureau Address List
Address Count List
Census Bureau maps or shapefiles
2010 Census LUCA User Guide
Feedback materials
3-16

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Section 3 Participant Guide

LUCA Participation Options

Confidentiality and Security

2010 LUCA Training Workshop

CONFIDENTIALITY
AND
SECURITY

17

The Confidentiality and Security Guidelines were included with
your invitation packages, are provided in the Appendix of the User
Guides for Option 1 and Option 2 participants, and are available on
the LUCA website at
http://www.census.gov/geo/www/luca2010/luca.html.

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3-17

LUCA Participation Options

Confidentiality and Security

2010 LUCA Training Workshop

Title 13, U.S.C.
• Provides for confidential
treatment of censusrelated information
• Requires anyone with
access to Title 13 materials
to abide by Confidentiality
and Security Guidelines
• Requires Census Bureau
to protect confidentiality
of all information it collects

18

Title 13, United States Code (U.S.C.)
Title 13 provides for the confidential treatment of sensitive censusrelated information.

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Section 3 Participant Guide

LUCA Participation Options

Confidentiality and Security

2010 LUCA Training Workshop

Title 13, U.S.C.

• Respondents place their trust in the Census Bureau
• This trust is critical to the success of the Census
Bureau’s mission
• Access to Title 13, U.S.C. information is temporary,
but the commitment to maintain confidentiality is
permanent

19

Title 13 and the Public Trust
Trust in confidentiality is critical to the success of the Census Bureau’s
mission to produce accurate, relevant data.

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3-19

LUCA Participation Options

Confidentiality and Security

2010 LUCA Training Workshop

Title 13, U.S.C.

The punishment for violating Title 13, U.S.C. is a
fine of up to $250,000 and/or 5 years imprisonment.

20

Title 13, U.S.C. Violation
Punishment for violating Title 13 is a fine of up to $250,000 and/or five
years in prison.

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Section 3 Participant Guide

LUCA Participation Options

Confidentiality and Security
2010 LUCA Training Workshop

Confidentiality Agreement
Required of Option 1 and 2 participants
• Must appoint LUCA
liaison to assume
responsibility for
Title 13 compliance
• All reviewers must
follow guidelines and
sign Confidentiality
Agreement

21

Confidentiality Agreement
The Confidentiality Agreement is required of all Option 1 and Option 2
LUCA liaisons, reviewers, and anyone with access to Title 13 materials.
Refer to the following page for an example of the Confidentiality
Agreement form.

March 2007
Section 3 Participant Guide

3-21

Confidentiality Agreement
2010 Census Local Update of Census Addresses (LUCA) Program
1. Name of the Participating Governmental Unit

County

State

2. Name of LUCA Liaison’s Office or Department (Assessor’s Office, Planning Department, etc.)

3. Address (House Number and Street Name, RR, HC, or PO Box Number)

4. City, State, ZIP Code

5. Responsibilities of Liaisons and Reviewers Participating in the 2010 Census LUCA Program
All 2010 Census LUCA Program liaisons, reviewers, and anyone with access to Title 13 materials must agree to keep confidential the U.S. Census
Bureau address information (including map structure points) they review or to which they have access. They may use this information solely for
suggesting improvements to the Census Bureau’s address list and maps. All individuals from your organization who will be reviewing Census Bureau
addresses or have access to Title 13 materials must sign below to indicate they have read and understand the Census Bureau’s rules regarding
restrictions related to confidential information. Upon signing this agreement, your governmental unit agrees to return or destroy all Title 13, Census
Bureau confidential materials to the Census Bureau after the LUCA Program appeals process is complete. In addition, those who sign the agreement
indicate that they understand the penalty for disclosing information about addresses or individuals obtained by the Census Bureau, including maps
that contain structure points showing the location of housing units or group quarters is a fine of not more than $250,000, or imprisonment for not more
than 5 years, or both. Although access to the data is temporary, this commitment is permanent.

Date

Liaison’s Printed Name and Signature

Telephone
Number

Your address, if different from
above

Printed Name
Signature

Date

City

Reviewers’ Printed Name(s) and Signature(s)

Telephone
Number

State

ZIP Code

Your address, if different from
above

Printed Name
Signature

City

State

ZIP Code

City

State

ZIP Code

City

State

ZIP Code

City

State

ZIP Code

Printed Name
Signature

Printed Name
Signature

Printed Name
Signature

If you require more signature blocks, you may duplicate this form.
You may FAX this form to your Census Bureau Regional Office
D-1650

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LUCA Participation Options

Confidentiality and Security
2010 LUCA Training Workshop

Confidentiality and Security Guidelines
• Nondisclosure
• Secure information
• Use Passwords
• Log off computer
when not in use
• Store materials
when not in use
• Return or destroy all Title 13 materials
• The Census Bureau may make an on-site visit
22

Confidentiality and Security Guidelines For Option 1 and
Option 2 Participants
This is an abbreviated outline of the security guidelines.
The primary liaison is required to verify the return or destruction of Title
13 materials by signing the Return or Destruction of Title 13, U.S.C.
Materials form found in the Appendix of your 2010 Census LUCA User
Guide. An example is provided on the next page.
By signing the Confidentiality Agreement form, you agree to adhere to
the provisions of the Confidentiality and Security Guidelines that the
Census Bureau may make an on-site visit to ensure that you are
maintaining adequate security safeguards.

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3-23

2010 Census LUCA Program

Return or Destruction of Title 13, U.S.C. Materials
(governmental unit or organization name)

County

State

(Entity ID code located on your LUCA materials)

Date

Signature

(2010 Census LUCA Program Liaison)

has properly destroyed or returned to the U.S. Census Bureau, the original 2010 Census Local Update of Census
Addresses (LUCA) Program Title 13, U.S.C. materials and any copies using the security requirements provided to us
by the U.S. Census Bureau.
Check one:

Returned Title 13, U.S.C. materials

Destroyed Title 13, U.S.C. materials

2010 Census LUCA Program Reviewers

Date

Signature

(2010 Census LUCA Program Reviewer)

Date

Signature

(2010 Census LUCA Program Reviewer)

Date

Signature

(2010 Census LUCA Program Reviewer)

Date

Signature

(2010 Census LUCA Program Reviewer)

Date

Signature

(2010 Census LUCA Program Reviewer)

All LUCA Program reviewers and anyone with access to Title 13 materials are required to sign and date this form at
the conclusion of the appeals process. Should any liaison, reviewer, or anyone with access to Title 13 materials leave
before the completion of the LUCA Program, they are required to “sign-out” of the program by signing and dating this
form. If any liaison, reviewer, or anyone with access to Title 13 materials fails to sign and date this form, the current
liaison can “sign-out” on their behalf.
D-1674

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Section 3 Participant Guide

LUCA Participation Options

Confidentiality and Security
2010 LUCA Training Workshop

The Self-Assessment Checklist
• Designed to help you affirm
you can meet
Title 13 requirements
• Completed and signed
by the LUCA liaison
• Census Bureau will not ship
Title 13 materials until
signed checklist is received
23

The Self-Assessment Checklist
This slide gives information about how the Self-Assessment Checklist is
used to help meet the Census Bureau’s confidentiality and security
requirements.
If you are unable to provide positive responses to the questions about
computer security and you select option 1, you may request a paper
format address list if your entity has 6000 addresses or less.
If you are unable to provide positive responses to all questions, you
should select Option 3.
Refer to the following pages for an example of the Self-Assessment
Checklist.

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Section 3 Participant Guide

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D-1677

U.S. Department of Commerce
U.S. Census Bureau

2010 Census Local Update of Census Addresses (LUCA) Program
Self-Assessment Checklist for the Confidentiality and Security Guidelines
Please review the Confidentiality and Security Guidelines, and then check the appropriate
response on this form. If you select LUCA Participation Option 1 or Option 2, sign and return
this form together with your completed 2010 Census LUCA Registration form, Product
Preference form, and signed Confidentiality Agreement form, either in the enclosed, postage-paid
envelope or by faxing the documents to [xxx-xxx-xxxx].
Each LUCA liaison is responsible for protecting and safeguarding the confidential Census
Bureau materials covered by Title 13, United States Code. This includes any list or file that
shows individual Census Bureau addresses and any map that shows structure location points for
dwellings. The primary liaison must restrict access to the Census Bureau’s address information
to only those individuals who have signed the Confidentiality Agreement. All individuals
directly involved in reviewing the materials for the 2010 Census LUCA Program and
anyone with access to Title 13 materials must sign the Confidentiality Agreement making a
permanent commitment to protect the confidentiality of Title 13 information.
Protecting Paper Copies of Census Bureau Address Information and Maps
Keep all Census Bureau address information and maps showing structure location points in a
locked-room during nonwork hours. During work hours, do not leave a room unattended where
Census Bureau address information and maps are being reviewed. Do not leave Census Bureau
address information and maps unattended at your desk.
Protecting Electronic Census Bureau Address Information and Maps
Operating systems, programs, applications, and data related to the review of Census Bureau
addresses must be accessible only to LUCA Program liaisons, reviewers and anyone with access
to Title 13 materials. The automated data processing (ADP) system must restrict the read, write,
delete, and execute functions applicable to the Census Bureau’s addresses. If Census Bureau
address information is placed on a shared computer system, create electronic security profiles to
allow only LUCA Program liaisons, reviewers, and anyone with access to Title 13 materials.
Lock all rooms with computers that contain Census Bureau address information and all
associated media during nonwork hours.
1.

Will you store paper maps containing structure location points, the paper
address list, and/or CD-ROM/DVD containing the address list in a secure
location?
† Yes
† No

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Section 3 Participant Guide

2.

If staff members, other than those who signed the Confidentiality Agreement,
have access to the offices, cabinets, etc. where the Census Bureau’s address
list and/or maps are stored, will you secure the LUCA materials to prevent
unauthorized staff from accessing these materials?
† Yes
† No

3.

If Census Bureau address information is placed on a shared computer
system, will you construct electronic security profiles to allow only those who
signed the Confidentiality Agreement access to the Census Bureau’s address
information?
† Yes
† No

4.

Will you ensure your ADP system restricts the read, write, delete, and
execute functions applicable to the Census Bureau’s address list file?
† Yes
† No

5.

Will you assign an encrypted, unique user-ID and password for each LUCA
Program liaison, reviewer, and anyone with access to Title 13 materials?
† Yes
† No

6.

Will you keep LUCA data separate from your other data? (LUCA data
cannot be backed-up, mixed with, or stored with other data.)
† Yes
† No

Onsite Visits
To ensure that participating organizations are maintaining adequate security safeguards, the
Census Bureau may make on-site visits to review your organization’s security procedures. The
Census Bureau will strive not to disrupt your office’s operations.
1.

Do you understand that the Census Bureau may conduct unannounced visits
to your office to inspect your security measures regarding the Census
Bureau’s address list?
† Yes
† No

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Section 3 Participant Guide

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Environmental or Natural Disasters
1.

Do you have an implementation plan in the event of a fire or other
environmental or natural disaster?
† Yes
† No

Return or Destruction of Confidential Census Materials
Once the LUCA Program is over (after you have received the Feedback materials), the primary
liaison must return or destroy all remaining Title 13 materials according to the Census Bureau’s
specific guidelines for returning or destroying confidential material. The Census Bureau requires
that the primary liaison verify that the participating government has returned or destroyed all
Title 13 Census Bureau address information by signing and returning the “Return or Destruction
of Title 13, U.S.C. Materials Form” to the Census Bureau.
Destruction of Confidential Census Materials
1.

Will you clear all magnetic media (tapes, disks, hard drives) containing
Census Bureau address information before reuse?
† Yes
† No

2.

Will you destroy all paper Census Bureau address lists and maps containing
structure location points through appropriate destruction methods such as
shredding, burning in an approved Environmental Protection Agency
facility, chemical decomposition, or pulverizing, or return these Title 13
materials to the Census Bureau Regional Office?
† Yes
† No

LUCA Liaison Information
If your jurisdiction can meet the above requirements, the LUCA liaison must print and sign
his/her name, job title, telephone number, and enter the date below.
_____________________________________________
(Printed Name of LUCA Liaison)

_____________________________________________

________________________

(Signature of LUCA Liaison)

(Date)

_____________________________________________

________________________

(Title)

(Telephone Number, including Area Code)

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Section 3 Participant Guide

LUCA Participation Options

Participation Responsibilities
2010 LUCA Training Workshop

The Census Bureau
Responsibilities
• Provide training
• Provide necessary
materials
• Provide procedural
and technical assistance
• Process submitted updates
• Conduct Address Canvassing Operation
• Provide feedback materials
25

The Census Bureau Responsibilites
The Census Bureau is responsible for:
• Training LUCA participants and providing the materials needed
to complete your LUCA review.
• Providing procedural and technical assistance, processing LUCA
updates, conducting field checks to validate updates, and
providing feedback materials for government review.

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Section 3 Participant Guide

3-29

LUCA Participation Options

Participation Responsibilities
2010 LUCA Training Workshop

Option 1 and Option 2 Responsibilities
• Select LUCA liaison and reviewers
• Sign and return
–
–
–
–

Registration Form
Confidentiality Agreement Form
Self-Assessment Checklist
Product Preference Form

• Understand procedures and Census Bureau terminology
• Secure all Title 13 U.S.C. materials
• Review materials and return updates within 120 calendar days
• Review feedback materials and appeal any discrepancies
• Return or destroy Title 13 U.S.C. materials

26

Option 1 and Option 2 Responsibilites
• Select your LUCA liaison and reviewers.
• Sign and return the Registration Form.
• All liaisons, reviewers, and anyone with access to Title 13
materials must read, understand, and agree to abide by the
Census Bureau’s Confidentiality and Security Guidelines.
• All liaisons, reviewers, and anyone with access to Title 13
materials must sign and return to the Census Bureau the
Confidentiality Agreement Form.
• Complete and return the Self-Assessment Checklist.
• Complete and return the Product Preference Form.

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LUCA Participation Options

Participation Responsibilities
Option 1 and Option 2 Responsibilites (cont.)
• Understand the procedures for participating in the LUCA
program as well as Census Bureau terminology and concepts.
• Secure all Title 13, U.S.C. materials.
• Within 120 calendar days of receiving your LUCA materials,
complete your address list review and return your updated
materials. November 19, 2007 is the last day to register with a
guarantee of 120 calendar days to complete your review.
• Review feedback materials.
• Appeal feedback discrepancies to an independent LUCA
Appeals Office within 30 calendar days of receiving your
feedback materials.
• At the conclusion of the appeals process, return to the Census
Bureau or destroy all Title 13 materials.
• The LUCA liaison must verify the return or destruction of
Title 13 materials by signing and returning to the Census
Bureau the Return or Destruction of Title 13, U.S.C. Materials
form.

March 2007
Section 3 Participant Guide

3-31

LUCA Participation Options

Participation Responsibilities
2010 LUCA Training Workshop

Option 3 Responsibilities
• Select LUCA liaison and reviewers
• Sign and return
– Registration Form
– Product Preference Form

• Understand procedures and Census
Bureau terminology
• Review materials
• Submit local address list and updated
maps
• Review feedback materials
27

Option 3 Responsibilites
• Select your LUCA liaison and reviewers.
• Sign and return the Registration Form.
• Complete and return the Product Preference Form.
• Understand the procedures for participating in the LUCA
program, as well as Census Bureau terminology and concepts.
• Complete the LUCA review, and submit your local address
list and updated maps within 120 calendar days from the
receipt of your LUCA materials. November 19, 2007 is the
last day to register with a guarantee of 120 calendar days to
complete your review.
• Review feedback materials.
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Section 3 Participant Guide

Registration Form
2010 Census Local Update of Census Addresses (LUCA) Program
Please complete this form and return it to your U.S. Census Bureau Regional Office within 2 weeks after receipt.
A.

Participation Information

1.

… YES! Our community would like to participate in the 2010 Census LUCA Program.

2.

… NO, we are not able to participate. Please select all that apply below. We rely on your comments to help us improve future
LUCA programs.

… Insufficient staff
b. … Lack of budget
c. … No time/too busy
d. … No local address list available
a.

e.

… Concerns about the security and confidentiality of the Census Bureau’s
address list

f.

… Restrictions on the use of the Census Bureau’s address list for other
purposes

g.

… Other reason:
___________________________________________________________________

B.

Highest Elected/Appointed Official Making this Commitment

Name of the Participating Governmental Unit

County

State

Printed name of Highest Elected/Appointed Official (first, middle initial, last)

Signature (first, middle initial, last)
Position (Governor, Commissioner, Mayor, Supervisor, etc.)

Telephone Number

E-mail Address

C.

Date (mm/dd/yyyy)

Liaison Information

Please designate your official 2010 Census LUCA Program liaison (work contact) by providing the following information.
Name (first, middle initial, last)

Position (Director, Assessor, Planner, etc.)

Department, Organization, or Agency Name
Mailing Address

City

State

ZIP Code

Delivery Address* (house number and street name)

City

State

ZIP Code

Telephone Number

FAX Number

E-mail Address

*Note: The Census Bureau will ship all materials via FedEx. FedEx will not deliver to P.O. Box numbers or P.O. ZIP Codes.
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Section 3 Participant Guide

3-33

Product Preference
2010 Census Local Update of Census Addresses (LUCA) Program
Governmental Unit Name _____________________________________ County __________________________ State ____________
Address

_____________________________________________________________________________________________
_____________________________________________________________________________________________
City

State

ZIP Code

Telephone #

If you have personal computer capabilities or a data processing organization, we encourage your government to work with the computerreadable version of the U.S. Census Bureau’s Address List and Address Count List. Computer-readable versions of the lists are available
on CD-ROM and are recommended for communities with a thousand or more addresses. The paper printout of the Address List contains
approximately six (6) addresses per page; the Address Count List contains 50 census blocks per page. If you have 6000 or more
addresses, you can receive the Address List and Address Count List in computer-readable format only.
Please indicate your format preference for the 2010 Census LUCA Program Address List and Address Count List products in Section A.
Participants have the option of receiving Census Bureau paper maps or a shapefile. You can make this selection in Section B below.
The MAF/TIGER Partnership Software (MTPS), a computer software package that contains the Census Bureau’s Address List, the
Address Count List, and shapefiles, is available for Option 1 and Option 2 participants. Option 3 participants who select the MTPS will
receive the Address Count List and shapefiles.
The Census Bureau recommends that you read the 2010 Census LUCA Program Information Booklet and the Census Bureau
Confidentiality and Security Guidelines before making your selection.
A.

… Option 1 – Title 13 Full Address
List Review (Signed Confidentiality
Agreement Form required by law)
Select either computer-readable or paper
list format:

… Computer-readable
CD ROM containing:
• the Address List
• Address Count List

Address List and Address Count List Format

… Option 2 – Title 13 Local Address
List Submission (Signed
Confidentiality Agreement Form
required by law)
Available in computer-readable format
only.

… CD ROM containing:
• the Address List
• Address Count List

- OR -

… Paper list
Paper lists include:
• the Address List
Select one address list sort:

… Census Tract # / Block/Street
Name /House # / Unit#
(default sort) or

- OR -

… Option 3 – Non-Title 13
Address List Submission
(Confidentiality Agreement is
not required)
Available in computer-readable format
only.

CD ROM containing:

• Address Count List
- OR -

… MAF/TIGER Partnership Software … MAF/TIGER Partnership Software
contains:
• Address List
• Address Count List
• shapefiles

contains:
• Address Count List
• shapefiles

… Street Name / House # / Unit #
(alphanumeric sort)

• Address Add Page
• Address Count List
- OR -

… MAF/TIGER Partnership Software
• Address List
• Address Count List
• shapefiles
B.

… Census Bureau Paper Maps
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- OR -

Map Format

… Shapefiles (GIS or mapping software required)
March 2007
Section 3 Participant Guide

LUCA Responsibilities
Responsibility

Option 1

Option 2

Option 3

Select LUCA liaison and reviewers
Sign and return the Registration Form
Sign and return the Confidentiality Agreement Form
Complete and return the Self-Assessment Checklist
Complete and return the Product Preference Form
Understand the procedures for conducting the local address
review, as well as Census Bureau terminology
Within 120 calendar days of receiving LUCA materials, complete
the address list review and return updated materials to the
Census Bureau
Review feedback materials
Appeal feedback material discrepancies
Verify the return or destruction of any remaining Title 13, U.S.C.
materials. The LUCA liaison, reviewers, and anyone with
access to Title 13 materials acknowledge this action by signing,
dating, and returning the Return or Destruction of Title 13,
U.S.C. Materials form found in the appendix of the User Guide

March 2007=
Section 3 Participant Guide

3-35

LUCA Participation Options

Which Option Should You Choose?

2010 LUCA Training Workshop

Option Selection Guidelines

• 100% noncity-style addresses – Option 1 required.
• Predominately noncity-style addresses - Option 1
suggested.
• 100% city-style addresses – any option
• Recent conversion to city-style addressing, Option
2 or 3 suggested.
• Cannot meet security or confidentiality
requirements – Option 3 is only option.

30

Selecting the Best Option
If your jurisdiction has 100% noncity-style addresses, your only option is
Option 1. This will allow you to review the Address List and Address
Count List and, if you find discrepancies, you can challenge the count of
addresses for any or all census blocks within your jurisdiction.
If your jurisdiction has predominately noncity-style addresses, Option 1
is suggested. Option 1 allows you to update the individual city-style
addresses or to challenge the count of addresses for any or all census
blocks within your jurisdiction.
Note: As a reminder, you cannot update addresses on the Census
Bureau’s Address List and challenge the count of addresses within the
same census block.

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Section 3 Participant Guide

LUCA Participation Options

Which Option Should You Choose?
Selecting the Best Option (cont.)
• If your jurisdiction is 100% city-style addresses, any of the
options are suggested.
o Option 1 offers you more flexibility to review the address
list to add, correct, and delete addresses as well as identify
nonresidential addresses and addresses that are not in your
jurisdiction.
o Option 2 offers the opportunity to review the Census
Bureau’s Address List, compare your list to ours, and
submit your local address list file in a Census Bureau
predefined computer-readable format.
o Option 3 allows you to submit your local address list to the
Census Bureau without Title 13 responsibilities.
If you have recently undergone city-style address conversion, Option 2 or
Option 3 allows you to submit your local address list. There is no need
for you to review our outdated address list.
If you cannot secure Title 13 materials or prefer not to sign the
Confidentiality Agreement Form, Option 3 is your only option.

March 2007
Section 3 Participant Guide

3-37

LUCA Participation Options

Developing Your LUCA Plan
2010 LUCA Training Workshop

Developing A Plan
• Consider available time, information readily available,
and staff and computer resources
• You may designate another level of government or an
agency (county planning department, regional
planning agency, etc.,) to assist
• When resources are limited, the Census Bureau
recommends focusing on areas where addresses are
more likely to be missed or incorrect
32

Strategies
You must decide for yourself how to conduct your LUCA program
address review. You should consider your available time, the
information you have readily available, and the staff and computer
resources you have.

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March 2007
Section 3 Participant Guide

LUCA Participation Options

Developing Your LUCA Plan

2010 LUCA Training Workshop

Priority Areas
•
•
•
•
•
•

New construction
E-911 address conversion
Single-family/multi-family home conversions
Warehouses converted to residential lofts
New mobile home parks or scattered mobile homes
Apartment buildings with irregular or missing
numbering schemes for the individual units
• Recently added territory
• Addresses near jurisdictional boundaries
• Areas where Census Bureau maps don’t match yours
33

Priority Areas
If resources are limited, consider structuring your LUCA review on those
areas where addresses are more likely to be missed or incorrect.

March 2007
Section 3 Participant Guide

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LUCA Participation Options

Developing Your LUCA Plan
2010 LUCA Training Workshop

Suggested Local Address Sources
• New construction and occupancy permits
• E-911 address files
• Planning and zoning records
• Local utility records
• Property tax records
• Drivers’ license files
34

Suggested Local Address Sources
Some of these sources of local address information may not match the
Census Bureau’s Address List exactly, but they are a good indication of
where change is taking place and can help you identify addresses that
need to be added to the Address List.

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March 2007
Section 3 Participant Guide

LUCA Participation Options

Summary
Review Questions
As your instructor asks the following review questions, record your
answers in the space provided.

1. Which option allows you to review and update the city-style
addresses on the Census Bureau Address List?

2. Which option allows you to review but not update the Census
Bureau’s Address List?

3. Which law governs the security requirements for confidential
Census Bureau materials?

4. Which participants are bound by the terms of that law?

5. If your jurisdiction contains all noncity-style addresses, what are
your participation options?

March 2007
Section 3 Participant Guide

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