LUCA Forms, Letters, User Guides, and other Items

Local Update of Census Addresses (LUCA) Program

27.4 2010 LUCA Training Workshop Participant Guide lesson 4

LUCA Forms, Letters, User Guides, and other Items

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4

Updating the Census
Bureau’s Address List

2010 Census LUCA Training Workshop

UPDATING THE
CENSUS BUREAU’S
ADDRESS LIST

1

In this section, you will learn how to update the Census Bureau’s
Address List.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Objective

2010 Census LUCA Training Workshop

Objective

Upon completion of this section, you will be
able to comment on any city-style address
using add, delete, correction, not in
jurisdiction or nonresidential address action
codes and identify group quarters addresses
on the Census Bureau Address List.

2

Upon completion of this lesson, you will be able to comment on any
city-style address using add, delete, correction, not in jurisdiction or
nonresidential address action codes and identify group quarters
addresses on the Census Bureau Address List.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Updating the Census Bureau’s Address List
2010 Census LUCA Training Workshop

Identifier Information
• Information contained at the top of the
page
– Program name, product type, creation date,
etc.

• List can be sorted according to user
preference
• Entity section contains jurisdiction name
and FIPS code
2010 Census
Local Update of Census Addresses Program
Sort:
Entity:

ADDRESS LIST

Date:
Page:

4

Reading the Address List
Identifier Information
• The top of each page contains:
o
o
o
o

program name
product type
date the list was created
page number

• Sorted by Census Tract Number/Block/Street Name/House
Number or Street Name/House Number based upon the sort
selection you chose when you registered.
• The entity section contains your entity name and unique Federal
Information Processing Standards (FIPS) code.

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Updating the Census Bureau’s Address List

Updating the Census Bureau’s Address List
2010 Census LUCA Training Workshop

Static Information
• Gray columns cannot be edited

Fictitious Information

For Training Purposes Only

5

Static Information
Gray columns cannot be edited:
o
o
o
o
o

Line Number
MAFID
Structure Point number
Noncity-style address
ZIP code column

Rows containing noncity-style address records and rows containing
“No Known Addresses in this Block” are also gray indicating that
they cannot be edited.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Updating the Census Bureau’s Address List

2010 Census LUCA Training Workshop

Column 3

Column 3
• Action Code
– To record
¼ corrections
¼ deletions
¼ not in jurisdiction
¼ nonresidential

6

Column 3
Use the Action Code column to record the type of change when you
make an update to the address list, including:
o Address corrections
o Address deletions
o Not in jurisdiction addresses
o Nonresidential addresses

March 2007
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Updating the Census Bureau’s Address List

Updating the Census Bureau’s Address List
2010 Census LUCA Training Workshop

Column 4

Columns 4a – 4d
• Census Geography (geocodes)

7

Column 4
The Census Geography column contains the following subcolumns:
o 4a - State County Code identifies the FIPS state and county
code for your jurisdiction.
o 4b - Census Tract Number uniquely identifies the census
tracts within a county or statistically equivalent entity (up to
a four-digit number followed by a decimal point and a twodigit suffix).
o 4c - Census Block Number identifies uniquely numbered
census blocks within each census tract (up to a four-digit
number plus one alpha character, if applicable).
o 4d – Identifies a structure point, if applicable.
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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Updating the Census Bureau’s Address List
2010 Census LUCA Training Workshop

Column 5
Columns 5a – 5e
• City-Style Mail Delivery Address or E-911
Address or Physical Location Description and
Road Name

8

Column 5
• City-Style Mail Delivery Address or E-911 Address or the
Physical Location Description and Road Name, contains the
following sub-columns:
o 5a - Housing unit or group quarters house number.
o 5b - Street name including prefix and/or suffix directional.
o 5c - Physical Location Description or Group Quarters Name.
o 5d – Apartment number, if applicable.
o 5e - Five-digit ZIP Code for each address.

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Updating the Census Bureau’s Address List

Updating the Census Bureau’s Address List
2010 Census LUCA Training Workshop

Column 7

Column 7
• Group Quarters Flag

9

Column 7
• Displays a Y for addresses that are considered group quarters,
such as nursing homes or dormitories.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Action Codes - Paper

• C – Correct an address
• D – Delete an address
• J – Not in jurisdiction
address
• N – Nonresidential address

11

Action Codes - Paper
There are four action codes* used to make updates to the paper Address
List:
•
•
•
•

C – Correct an address
D – Delete an address
J – Not in jurisdiction address
N – Nonresidential address

* For convenience, the bottom of the paper Address List contains a list of
these action codes.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Address Corrections
Any of the following fields can be corrected
for city-style addresses using the C Action
Code:
•
•
•
•
•

State code
County code
Census tract number
Census block number
House number

• Street name, including
directional and type
• Apt/Unit number
• Group quarters name
• ZIP Code

12

Address Corrections
Use the C Action Code to correct:
o
o
o
o
o
o
o
o
o

4-10

State code
County code
Census tract number
Census block number
House number
Street name, including directional and type
Apt/unit number
Group quarters name
ZIP Code

March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Correcting a Street Name

13

Correcting a Street Name
The Address List shows Bryan Street instead of Ryan Street, the
correct street name. To correct the Address List:
1. Print a C in the Action Code column.
2. In the Street or Road Name column, cross out Bryan Street for
all of the affected addresses, and print Ryan Street above it.
3. Update the Census map.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Correcting a Street Location

Fictitious Information

For Training Purposes Only

14

Correcting the Location of a Street and its Corresponding
Addresses
The Address List shows 101 through 106 Winona Street as located in
Census Block 2005. Actually, Winona Street is located in Census
Block 1034. To correct the Address List:
1. Print a C in the Action Code column for the affected addresses.
2. In the Census Block column, cross out the incorrect block
numbers and print the correct block number above it.
o Cross out 2005 and print 1034 above it.
3. Update the Census map.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Correcting an Incorrect House Number, Incorrect Block
Number, and Incorrect Apt/Unit Number

Fictitious Information

For Training Purposes Only

15

Correcting an Incorrect House Number, Incorrect Block
Number, and Incorrect Apartment/Unit Numbers
The Address List shows a house number as 1000 Coolspring Street.
The house number is actually 1002.
To correct the Address List, print a C in the Action Code column,
cross out 1000 in the House Number column and print 1002 above
it.
In the next three rows, the A, B, and C apartment numbers for 1004
Coolspring Street are incorrect.
To correct the Address List, print a C in the Action Code column,
cross out the A, B, and C in the Apt/Unit Number column and print
the correct apartment numbers 1, 2, and 3 above each correction.

March 2007
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Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
Correcting an Incorrect House Number, Incorrect Block
Number, and Incorrect Apartment/Unit Numbers (cont.)
1001 and 1003 Coolspring Street are recorded in the incorrect
Census Block.
To correct the Address List, print a C in the Action Code column;
cross out the incorrect block number in the Census Block Number
column and print the correct census block number, 3001, above each
correction.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Converting a Housing Unit to a MultiMulti-Unit Structure

Fictitious Information

For Training Purposes Only

16

Conversion of a Housing Unit to a Multi-Unit Structure
The single housing unit at 107 Pershing Court was converted to a
multi-unit structure containing two apartments.
To correct the Address List:
1. Print a C in the Action Code column for the converted
housing unit, 107 Pershing Court.
2. In the Apt/Unit Number column, enter the lowest
apartment/unit number, in this instance, one (1). To add the
second apartment, see the Address List Add Page section;
Adding a Multi-Unit Structure

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Converting Group Quarters and Housing Units

Fictitious Information

For Training Purposes Only

17

Conversion of Group Quarters and Housing Units
The group quarters at 341 Crown Ave., Fair Haven Home, has been
converted to a single housing unit.
1. Print a C in the Action Code column.
2. Cross out the name of the group quarters in column 5, row 5c.
3. Cross out the Y flag in the Group Quarter Flag column.
The single housing unit located at 349 Crown Ave. has been
converted to a group quarters, the Greenhill Home.
1. Print a C in the Action Code column.
2. Print the name of the group quarters, Greenhill Home, in
column 5, row 5c.
3. Enter a Y in the Group Quarters Flag column.
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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Deleting Addresses
• Ensure the address does not exist, is
uninhabitable, or is a duplicate address
• Use Action Code D
• Do not make changes to any other
columns
• Update the Census map to reflect
deletion

18

Deleting Addresses
The D Action Code:
• Used to delete an address.
• Be very careful when using this action code.
• Before deleting an address, ensure that the housing unit or
group quarters does not exist, is uninhabitable, or is a duplicate
address.
o Duplicate addresses are those that are incorrectly listed
twice on the Address List for the same residential address.
• Do not make corrections to any other columns for a deleted
address.

March 2007
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Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Deleting Addresses

Fictitious Information

For Training Purposes Only

19

Deleting an Address
A section of Dunlap Street no longer exists and all of the housing
units have been demolished.
Print a D in the Action Code column for all of the addresses that have
been demolished or no longer exist on Dunlap Street.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Addresses Not in Jurisdiction
The J Action code is used to indicate that an address
listed on the address list is not in your jurisdiction.

20

Addresses Not in Jurisdiction
The J Action Code is used to indicate that an address listed on the
address list is not in your jurisdiction.
Do not make corrections to any other columns for an address not in
your jurisdiction.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List

2010 Census LUCA Training Workshop

Nonresidential Address Corrections

The N Action code is used to indicate that a
nonresidential address is listed on the address list, such
as:
• Businesses
• Schools
• Churches
• Government
offices

21

Nonresidential Address Corrections
The N Action Code is used to indicate that a nonresidential address
is listed on the address list, such as:
• Businesses
• Schools
• Churches
• Government offices
Do not make corrections to any other columns.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Updating the Address List
2010 Census LUCA Training Workshop

Conversion of a MultiMulti-Unit Structure to a Housing Unit;
Nonresidential Address; Not in My Jurisdiction
Address

Fictitious Information

For Training Purposes Only

22

Converting a Multi-Unit Structure to a Housing Unit,
Nonresidential Address, Not in My Jurisdiction Address
The multi-housing unit at 101 Lilac Street has been converted to a
single housing unit.
1. Print a C in the Action Code column for the first unit.
2. Cross out the unit number, in this instance, 1A.
3. For the remaining units, print a D in the Action Code
column.
The housing unit at 103 Lilac Street is now a business, a
nonresidential address. To make this update, print an N in the Action
Code column.
The housing unit at 107 Lilac Street is not in your jurisdiction. To
make this update, print a J in the Action Code column.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses

2010 Census LUCA Training Workshop

Address List Add Page
Used by Option 1 paper format to add city-style addresses

24

Address List Add Page
The Address List Add Page is used by Option 1 participants who
selected the paper format Address List to add city-style addresses
for their jurisdiction that are missing on the Address List.

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Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
2010 Census LUCA Training Workshop

Heading Area

Heading
• Program name and
product type
• Information areas

25

Heading Area
The heading area contains:
• Program name
• Product type
• Information you must record:
o Your entity name
o Your entity ID Code
o The name of the person recording the information
o The date of entry
o Page number and number of total pages

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Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
2010 Census LUCA Training Workshop

Columns 1 and 2
Columns 1 and 2a – 2d
• 1 – Line #
• 2 – Census Geographic Location of Address

26

Column 1
Column 1 is preprinted by the Census Bureau to list the sequential
number for each added address record.

Column 2
Column 2 is used to record the census geographic code of the
address or addresses you are adding including:
•
•
•
•

2a – State Code Number
2b – County Code Number
2c – Census Tract Number
2d – Census Block Number

It is critical to provide the correct census geographic codes when
adding addresses including the state code number, county code
number, census tract number, and the census block number.
You must provide geographic codes. Note that the state and county
codes are entered in separate columns on the Address List Add Page
but are combined on your Address List.
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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses

2010 Census LUCA Training Workshop

Column 3

• Group Quarters?
– If the added address is
a group quarters, print a
“Y” in this column.
– Group quarters can only
be added for city-style
addresses.

27

Column 3
Column 3 is used to indicate if an address is a group quarters.
If the address is a group quarters, print a Y in this column.

March 2007
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Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
2010 Census LUCA Training Workshop

Column 4
Columns 4a – 4e
• Residential Address

28

Column 4
Column 4 is used to record city-style addresses ONLY in the
Residential Address column:
• 4a – House number.
• 4b – Street name or the road name associated with the
address.
• 4c – If the address is a group quarters, the name of the
facility (e.g., Sunset Gardens Nursing Home).
• 4d – If the address is an apartment or unit, the unit
designation (e.g., 101).
• 4e – Five-digit ZIP Code.

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Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
2010 Census LUCA Training Workshop

Sample Entries

Fictitious Information

For Training Purposes Only

29

Sample Entries
Entries with Similar Information
When adding more than two units and when the information in the
columns other than the house number are the same, you can arrow
down in columns 2a, 2b, 2c, 2d, 4b, 4c, and 4e and reenter the
information for the last address.
The first example is for a new street, Spring Street, which has 10
new housing units:
1. Enter heading information.
2. Enter the census geographic codes including the state
code, county code, census tract number, and census
block number, the street or road name, and the city-style
mailing ZIP Code in the first and last rows
3. Enter each individual house number in column 4a.

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Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
Sample Entries (cont.)
4. Arrow down from the first to the last entry in columns 2a,
2b, 2c, 2d, 4b, and 4e.
5. On the next page of the Address List Add Page, repeat the
instructions until all of the housing units are added. (See
slide below)
2010 Census LUCA Training Workshop

Sample Entries

Fictitious Information

For Training Purposes Only

30

Adding a Group Quarters
1. Enter the census geographic codes including the state
code, county code, census tract number, and census
block number.
2. For the first entry in column 3, enter a Y to note that the
address is a group quarters.
3. Enter the house number in column 4a.
4. In column 4b, enter the street name.
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Section 4 Participant Guide

Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
Sample Entries (cont.)
5. In column 4c, enter the name of the group quarters, in this
example Visions Halfway House.
6. Enter the city-style mailing ZIP Code in column 4e.
7. Add the same information in the columns for the last entry
for the Visions Halfway House and arrow down.
8. Add the individual building numbers.
Adding a Multi-Unit Structure
Previously, we recorded the first apartment or unit number in the
Apt/Unit Number column on the Address List containing the
original address.
On the Address List Add Page:
1. Enter the required information in each column for adding a
housing unit address including the census geographic
codes, house number street or road name, and city-style
mailing ZIP Code.
2. Print the apartment or unit number for the second unit in the
Apt/Unit Number column.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Walkthrough: Adding Addresses
Sample Entries (cont.)
2010 Census LUCA Training Workshop

Sample Entries

•
•
•
•

Fictitious Information

For Training Purposes Only

31

A new multi-unit structure with 6 apartments was built on Piney
Cove Road. You know the house number is 729, but not the
apartment numbers.
1. Enter the required information in each column for adding a
housing unit address including the census geographic codes,
house number, street or road name, and city-style mailing ZIP
Code.
2. You can arrow down in column 4a for multi unit structures
with the same house number and provide the individual
apartment or unit numbers in column 4d.
3. If the apartment or unit numbers are not known, enter *1 in
the APT/Unit Number column. For the second unit added,
enter *2, and so on until all units have been added.

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Section 4 Participant Guide

Updating the Census Bureau’s Address List

Updating the Computer-Readable Address List
2010 Census LUCA Training Workshop

Computer-Readable Address List
• An encrypted self-extracting file
– Case sensitive password
• Provided by the Census Bureau
• Mailed separately
• Detailed instructions for opening all of the files
are provided on the CD-ROM readme file and
in the User Guide

33

Computer-Readable Address List
The computer-readable Address List is an encrypted self-extracting
file.
• A case sensitive password is required to open the file.
• The Census Bureau will mail the password to you separate from
your LUCA materials.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Updating the Computer-Readable Address List
2010 Census LUCA Training Workshop

Computer-Readable Files
Name of the file
LUCA_AL_XXyyyyyyyyyy.txt
Where
‘XX’ = 2 character, alpha entity type:
ST – state
CO – county
PL – place
MC – Minor Civil Division (MCD)
AI – American Indian reservation or offreservation trust land
‘yyyyyyyyyy’ = variable length, numeric entity ID code
34

File Naming Convention
The first two alpha characters represent the entity type:
• ST for state
• CO for county
• PL for place
• MC for a Minor Civil Division (MCD)
• AI for American Indian reservation or off-reservation trust land

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Section 4 Participant Guide

Updating the Census Bureau’s Address List

Updating the Computer-Readable Address List

2010 Census LUCA Training Workshop

Computer-Readable File Names

Entity

Entity Identification Code

Total
Characte
rs

State

ST (2 alpha) + (2 numeric)

4

County

CO (2 alpha) + State (2 numeric) + County (3
numeric)

7

Place

PL (2 alpha) + State (2 numeric) + FIPS Place
(5 numeric)

9

Minor Civil Division

MC (2 alpha) + State (2 numeric) + CO (3
numeric) FIPS MCD (5 numeric)

12

American Indian reservation or
off-reservation trust land

AI (2 alpha) + Census code (4 numeric)

6

35

Computer-Readable File Names
The numeric portion of the entity identification code is of variable
length, depending on your entity type.
It is recommended that this file be copied to your hard drive or a
secure place on a network server.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Updating the Computer-Readable Address List
2010 Census LUCA Training Workshop

Action Codes – Computer-Readable

•
•
•
•
•

A – Add an address
C – Correct an address
D – Delete an address
J – Not in jurisdiction address
N – Nonresidential address

36

Computer-Readable Action Codes
The computer-readable format uses an A Action Code to add
addresses directly to your file.
You must provide the correct census geographic codes when adding
an address record.
You can add city-style addresses only.

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March 2007
Section 4 Participant Guide

Updating the Census Bureau’s Address List

Updating the Computer-Readable Address List
2010 Census LUCA Training Workshop

Adding an Address
1. Create a new record or start/insert a row
2. Enter the correct census geographic codes
including state code, county code, census tract
number, and census block number
3. Enter an A in the Action Code field
4. Enter the required address information

37

Adding Addresses
1. Create a new record or start/insert a row.
2. Enter the correct census geographic codes including state
code, county code, census tract number, and census block
number.
3. Enter an A in the Action Code field.
4. Enter required address information in the appropriate fields for
each new address record.

March 2007
Section 4 Participant Guide

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Updating the Census Bureau’s Address List

Updating the Computer-Readable Address List
2010 Census LUCA Training Workshop

Updating the Computer-Readable File
All city-style address updates are made directly to the
computer-readable file.

Fictitious address information. For training purposes only

38

Updating the Computer-Readable File
All city-style address updates are made directly to the computerreadable file.
You can only make corrections to addresses that have a Y in the City
Style Address Flag field. Do not make corrections to addresses that
have an N in this field.
When copying a record, DELETE THE MAFID AND LINE
NUMBER BEFORE EDITING THE RECORD.
Refer to your User Guide or call the Census Bureau Help Desk if you
need assistance. We are here to help!

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Updating the Census Bureau’s Address List

Exercise: Address List Review
Instructions
1. This is an individual exercise.
2. Read the scenarios on the following page.
3. For each scenario, determine the appropriate change to the Address
List or Address List Add Page and record those corrections on the
lists that follow the scenarios.
4. You have 10 minutes to complete this exercise.

March 2007
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Updating the Census Bureau’s Address List

Exercise: Address List Review
Scenarios
1. According to your local address list, there is no 1404 Arlene Court.
However, there is a 1440 Arlene Court. Perform any necessary
corrections.
2. The housing unit at 136 McKinney Avenue has been converted into
the Escalon Nursing Home. Perform any necessary corrections.
3. 2016 Crestwood Drive has been converted into an office. Perform
any necessary updates.
4. 124 McHenry Avenue has been converted into two apartments. You
do not know the apartment numbers. Perform any necessary
corrections.
5. The home at 137 Waterloo Road is not in your jurisdiction. Perform
any necessary updates.
6. The garage apartment, 1A, at 2502 Downing Street has been
demolished. Perform any necessary updates.
7. Construction at Pinewood Estates at Census Tract 49.02 and Census
Block 1601 has recently completed on five new houses on Jefferson
Road. The house numbers are 2200, 2202, 2204, 2206, and 2208 and
the ZIP Code is 22255. Perform any necessary updates.

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Fictitious Information

March 2007
Section 4 Participant Guide

For Training Purposes Only

4-39

2010 CENSUS
LOCAL UPDATE OF CENSUS ADDRESSES PROGRAM

PAGE _________ OF ___________ PAGES
Name of Preparer: _______________________
(Print Name)
Date Completed: _________________________
(MM/DD/YYYY)

ADDRESS LIST ADD PAGE
Add Page For: ________________________________________________
(Entity Name)
Census Geographic Location of Address (2)

Line #
(1)

State
Code
Numb
er
(2a)

County
Code
Number
(2b)

Census
Tract
Number
(2c)

Census
Block
Number
(2d)

Entity ID Code: _________________________
(Copy from Address List Page)
Residential Address (4)

Group
Quarters?
(3)

House
Number
(4a)

Street or Road Name
(4b)

GQ Name
(4c)

Apartment/
Unit Number
(4d)

City Style
Mailing ZIP
Code
(4e)

1

2

3

4

5

6

7
Form # D-1639

DISCLOSURE PROHIBITED BY TITLE 13, U.S.C.

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March 2007
Section 4 Participant Guide

U.S. Department Of Commerce
U.S. Census Bureau

Updating the Census Bureau’s Address List

Summary
2010 Census LUCA Training Workshop

Summary
• You can only make updates to city-style
addresses
Paper
Gray areas cannot be edited
There are four Action Codes for address
updates
Use the Address List Add Page to add citystyle addresses

43

2010 Census LUCA Training Workshop

Summary

Computer-Readable
Records containing only a ‘Y’ can be updated
There are five Action Codes for updating and
adding city-style addresses

44

March 2007
Section 4 Participant Guide

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AuthorBureau Of The Census
File Modified2007-03-28
File Created2007-03-28

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