Shipper's Export Declaration (SED) Form 7525-V/Automated Export System (AES) Program

CORRECT WAY TO COMPLETE THE
SHIPPER’S EXPORT DECLARATION
FORM 7525-V

Title 15 Code of Federal Regulations, Part 30
(www.census.gov/foreign-trade)

U.S. Department of Commerce
Donald L. Evans, Secretary
Bureau of the Census
Charles L. Kincannon, Director
Foreign Trade Division
Bureau of the Census
C. Harvey Monk, Jr., Chief

Issued: May 31, 2002

THE CORRECT WAY TO COMPLETE
THE
SHIPPER’S EXPORT DECLARATION (SED)
This booklet explains how to properly complete the
SED and contains references to the major rules,
regulations, and guidelines to assist you in preparing
the SED. If, at any time, you have a question
regarding the completion of the SED please contact
the Regulations, Outreach, & Education Branch on
301-763-2238 or visit our website at

TABLE OF CONTENTS

TOPIC

PAGE NO.

1. When is a SED REQUIRED OR NOT REQUIRED

1

2. Purpose of the SED

2

3. Form or Method of Data Collection

2

4. Preparation and Signature of the SED

2

5. Requirement for Separate SEDs

3

6. Presentation of the SED

3

7. Correction to a SED

4

8. A SED is not Required In the Following Instances (SED Exemptions)

4

9. Retention of Shipping Documents

6

10. Administrative Provisions

6

11. Regulations

7

12. Office of Management & Budget Response Burden Paragraph

8

13. References

8

14. Information to be Reported on the SED (data element descriptions)

9

APPENDIX (Export Assistance Telephone Contacts)

THE CORRECT WAY TO COMPLETE THE SED
(Follow these instructions carefully to avoid delay at shipping point.

15

Refer to the Foreign Trade Statistics Regulations (FTSR) for specific details on these
provisions, 15 CFR Part 30)
1a.

Shipper’s Export Declarations (SEDs) are Required in the Following Instances:

From

To

United States

Canada

United States (Postal & Non-Postal)

No. of Copies
1 (only if a license is required)

Foreign Countries

Postal (1), Non-Postal (2)

United States

Puerto Rico

1

United States

U.S. Virgin Islands

1

Puerto Rico

United States

1

Puerto Rico

Foreign Countries

1

Puerto Rico

U.S. Virgin Islands

1

U.S. Virgin Islands

Foreign Countries

1

U.S. Foreign Trade Zones

Foreign Countries

1

1b. Shipper’s Export Declarations ARE NOT REQUIRED in the Following Instances:
From

To

United States

Canada (unless an export license is required)

U.S. Virgin Islands

United States

U.S. Virgin Islands

Puerto Rico

United States/Puerto Rico

Other U.S. Possessions**

Other U.S. Possessions**

United States

** American Samoa, Baker Island, Commonwealth of the Northern Mariana Islands, Guam,
Howland Island, Jarvis Island, Johnston Atoll, Kingmen Reef, Midway Islands, Navassa Island,
Palmyra Atoll, Wake Island.

1

2. Purpose of the SED
The Shipper’s Export Declaration (SED), Commerce Form 7525-V, is used for compiling the
official U.S. export statistics for the United States and for export control purposes. The
regulatory provisions for preparing, signing and filing the SED are contained in the Foreign
Trade Statistics Regulations (FTSR), Title 15 Code of Federal Regulations (CFR) Part 30.
3. Form or Method of Data Collection
(a) Paper
The Commerce Form 7525-V and its continuation sheet may be purchased from the
Government Printing Office, (202) 512-1800, local Customs District Directors, or can be
privately printed. Privately printed SEDs must conform in every respect to the official
form. The SED Form 7525-V can also be downloaded from the Foreign Trade Division
website at on buff (yellow) or goldenrod colored paper.
Customs will not accept SEDs on white paper.
(b) Electronic: Automated Export System (AES)
The U.S. Census Bureau and the U.S. Customs Service jointly offer an electronic method for
filing Shipper’s Export Declaration information known as the Automated Export System
(AES). Participants in the AES include U.S. principal parties in interest (USPPI), forwarding
or other agents, carriers, non-vessel operating common carriers (NVOCCs), consolidators,
port authorities, software vendors, or service centers. Once certified by the Census Bureau,
participants may file shipper’s export data electronically using the AES in lieu of filing an
individual paper SED for each shipment. The Census Bureau also offers a free Internet
service for filing SED information through the AES called AESDirect. For additional
information on AES and AESDirect go to the Foreign Trade Division web sites at
or .
For regulatory requirements on filing shipper’s export information electronically through the
AES refer to the FTSR, Sections 30.60 through 30.66. Export information for items
identified on the Department of Commerce’s (Commerce Department) Commerce Control
List (CCL) and the Department of State’s (State Department) U.S. Munitions List (USML)
must be filed through the AES.
4. Preparation and Signature of the SED
The SED must be prepared in English, be typewritten or in other non-erasable medium. The
original should be signed (signature stamp acceptable) by the USPPI or the authorized
forwarding or other agent. In all cases where a forwarding or other agent is preparing a SED or
AES record on behalf of a principal party in interest (i.e. U.S. or foreign), the principal party in
interest must authorize the forwarding or other agent to prepare and sign and file the SED or file
the AES record on its behalf through a formal power of attorney, written authorization, or, for
USPPIs only, by signing block 29 on the paper SED.
5. Requirement for Separate SEDs
2

A separate SED is required for each shipment per USPPI, including each rail car, truck,
ocean vessel, airplane, or other vehicle.
A shipment is defined as - All merchandise sent from one USPPI to one foreign consignee, to
a single foreign country of ultimate destination, on a single carrier, on the same day.
To avoid confusion when preparing the paper SED, goods licensed by different U.S.
agencies, other than the Commerce Department or the State Department, should be reported
on a separate SED. Export information for items identified on the Commerce Department’s
CCL or the State Department’s USML must be filed via AES. In addition, the USPPI may
combine “No License Required” (NLR) items with licensed items and license exceptions on
the same AES shipment. For AES transactions, multiple licenses can be reported on one
shipment.
Where two or more items are classified under the same Schedule B number, the
Schedule B number should appear only once on the SED with a single quantity, shipping
weight, and value, unless a validated license requires otherwise or, the shipment consists of a
combination of foreign and domestic merchandise classified under the same
Schedule B number.
Shipments involving multiple invoices or packages should be reported on the same SED.
6. Presentation of the SED
(a) Postal (mail) Shipments - the SED must be delivered to a Post Office official with the
package at the time of mailing. (See the U.S. Postal Service’s International Mail
Manual). All mail shipments valued at $2,500 or over, or that require an export license,
require a SED.
(b) All other shipments - the SED shall be delivered to the exporting carrier with the
merchandise.
(c) Exporting carriers are required to file the SED and manifest with Customs at the port of
export.
The SED may accompany the merchandise or it may be delivered directly to the
exporting carrier at the port of exportation.
In cases where a shipment does not require a SED based on the FTSR, a reference to the
applicable section of the FTSR that exempts the merchandise from the requirement to file a
SED, must be noted on the bill of lading, air waybill, or other loading document. Detailed
exemption provisions for when a SED is not required are contained in the FTSR, Subpart D,
sections 30.50 through 30.58. For acceptable SED exemption statements refer to Foreign
Trade Statistics Letter 168 (amendment 1). Also, see Section 8 below.
7. Correction to a SED

3

Corrections or amendments of data to a previously filed SED should be made on a copy of
the originally filed SED. Mark “CORRECTED COPY” on the top of the SED, line through
the appropriate field(s) requiring correction and insert the correction. File the corrected SED
with the Customs Director at the port of export.
For mail exports, corrections must be sent directly to the U.S. Census Bureau, National
Processing Center. Attention: Foreign Trade Section, 1201 East 10th Street, Jeffersonville,
Indiana 47132 as soon as the need to make such correction or cancellation is determined.
8. A SED is not Required In the Following Instances (SED Exemptions):
(Reference Sections 30.50 thru 30.58 of the FTSR)
A. Shipments where the value of commodities classified under each individual Schedule B
number is $2,500 or less and for which an export license is not required, except that a
SED is required for exports destined to Cuba, Iran, Iraq, Libya, North Korea, Serbia,
(excluding Kosovo), Sudan, and Syria. (See §30.55(h))
If a shipment contains a mixture of individual Schedule B numbers valued at $2,500 or
less and individual Schedule B numbers valued at over $2,500, only those valued over
$2,500 should be reported on the SED. (See §30.55(h)(1))
When either all or part of the shipment does not require a SED, one of the
following statements must appear on the bill of lading, air waybill, or other loading
documents for carrier use:
1. “No SED required, FTSR Section 30.55 (h)”.
2. “No SED required - no individual Schedule B number valued over $2,500".
3. “Remainder of shipment valued $2,500 or less per individual Schedule B number”.
[Note: Refer to FTSR Letter 168 (amendment 1) for more detailed information on
acceptable SED exemption statements.]
B. Shipments from the United States to Canada, except those: (See §30.58)
(1) Requiring a Department of Commerce export license.
(2) Subject to the Department of State, International Traffic in Arms
Regulations regardless of license requirements.
(3) Subject to Department of Justice, Drug Enforcement
Administration, export declaration requirements.

4

[Note: For merchandise transhipped from the United States through Canada for ultimate
destination to a foreign country, other than Canada, a SED or AES record is required.]
C. Shipments through the U.S. Postal Service that do not require an export license and the
shipment is valued at $2500 or under.
D. Shipments from one point in the United States to another point in the United States by
routes passing through Mexico, and shipments from one point in Mexico to another point
in Mexico by routes passing through the United States.
E. Shipments to the U.S. Armed Services
(1) All commodities consigned to the U.S. Armed Service, including
exchange systems. (See §30.52)
(2) Department of Defense Military Assistance Program Grant-Aid shipments being
transported as Department of Defense cargo. (See §30.52)
F. Shipments to U.S. Government agencies and employees for their exclusive use.
(See §30.53)
G. Other miscellaneous shipments. (See §30.55)
(1) Diplomatic pouches and their contents.
(2) Human remains and accompanying receptacles and flowers.
(3) Shipments of gift parcels moving under General License GFT.
(4) Shipments of interplant correspondence and other business records from a U.S. firm
to its subsidiary or affiliate.
(5) Shipments of pets as baggage, accompanying or not accompanying persons leaving
the United States.
(6) Software and technical data exported via the internet or email. However, a BIS
license may be required (see Export Administration Regulations).
H. Merchandise not moving as cargo under a bill of lading or air waybill and not
requiring a validated export license.
(1) Baggage and household effects of persons leaving the United States when such are
owned by the person, in his possession at the time of departure and not intended for
sale.

5

(2) Carriers’ stores, supplies, equipment, bunker fuel, and so forth, when not
intended for unlading in a foreign country.
(3) Usual and reasonable kinds and quantities of dunnage necessary to secure and stow
cargo. (For sole use on board the carrier)
If the above shipments are moving under a bill of lading or air waybill, a SED is
required, but Schedule B numbers should not be shown, and the SED should include a
statement that the shipment consists of baggage, personal effects, and so forth.
If these shipments require a validated export license, the SED must identify the shipment as
baggage, personal effects, and so forth, and must contain all of the information
required on the SED.
I. SED for Personal Effects and Household Goods
(1) A SED is required for personal effects and household goods only when the total value
of such items is $2,500 or over. A schedule B number is not required for such items.
(2) Personal effects and household goods destined for Canada do not require a SED
regardless of value.
9. Retention of Shipping Documents
USPPIs or the authorized agents must maintain copies of shipping documents for a period of
5 years for statistical purposes. Additional record retention requirements for licensed
shipments appear in the Export Administration Regulations. USPPIs or the authorized
agents must also be aware of the record retention policies of other Government agencies.
10. Administration Provisions
The SED and its contents is strictly confidential and used solely for official purposes
authorized by the Secretary of Commerce in accordance with 13 U.S.C. Section 301(g).
Neither the SED nor its contents may be disclosed to anyone except the USPPI or the
authorized agent by those having possession of or access to any official copy. (See §30.91)
Information from the SED (except common information) may not be copied to manifests or
other shipping documents. The USPPI or the authorized agent may not furnish the SED or
its content to anyone for unofficial purposes.
Copies of the SED may be supplied to the USPPI or the authorized agent only when such
copies are needed to comply with official U.S. Government requirements.
A SED presented for export constitutes a representation by the USPPI that all statements and
6

information are in accordance with the export control regulations. The commodity described
on the declaration is authorized under the particular license as identified on the declaration,
all statements conform to the applicable licenses, and all conditions of the export control
regulations have been met.
It is unlawful to knowingly make false or misleading representation for exportation. This
constitutes a violation of the Export Administration Act, 50, U.S.C. App. 2410. It is also a
violation of export control laws and regulations to be connected in any way with an altered
SED to effect export.
Commodities that have been, are being, or for which there is probable cause to believe they
are intended to be exported in violation of laws or regulations are subject to seizure,
detention, condemnation, or sale under 22 U.S.C. Section 401.
To knowingly make false or misleading statements relating to information on the SED is a
criminal offense subject to penalties as provided for in 18 U.S.C. Section 1001.
Violations of the Foreign Trade Statistics Regulations are subject to civil penalties as
authorized by 13 U.S.C. Section 305. (See §30.95)
11. Regulations
Detailed legal and regulatory requirements regarding the SED and its preparation are
contained in the Foreign Trade Statistics Regulations (FTSR) (15 CFR, Part 30). Questions
concerning the FTSR may be directed to the Regulations, Outreach, & Education Branch
Foreign Trade Division, U.S. Census Bureau on (301) 457-2238. Up to date copies of
regulations, FTSR Letters, Federal Register Notices, and other current information can also
be accessed on the Foreign Trade Division’s web site at
Information concerning export control laws and regulations including additional SED
requirements is contained in the Export Administration Regulations (EAR) (15 CFR Parts
730 - 774) which may be purchased from the Superintendent of Documents, U.S.
Government Printing Office, Washington, DC 20402. The EAR can also be accessed on the
Bureau of Industry and Security (BIS) web site at

12. Office of Management and Budget Response Burden Paragraph
Public reporting burden for this collection of information is estimated to average slightly more
than 11 minutes (.186 hour) per response for the paper SED, Commerce Form 7525-V, and
approximately 3 minutes (.05 hour) per response for the Automated Export System, including
7

the time for reviewing instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of information. Send comments
regarding this burden or any other aspect of this collection of information, including
suggestions for reducing this burden to the Associate Director for Finance and Administration,
Room 3104, Federal Office Building 3, Bureau of the Census, Washington, DC 20233-0001;
and to the Office of Management and Budget, Washington, DC 20503.
13. References
Schedule B - Statistical Classification of Domestic and Foreign Commodities Exported
from the United States. For sale by the Superintendent of Documents, U.S. Government, U.S.
Government Printing Office, Washington, DC 20402 and local U.S. Customs District Directors.
A Schedule B search engine is also available on the FTD web site.
(www.census.gov/foreign-trade)
Schedule C - Classification of Country and Territory Designations for U.S. Foreign Trade
Statistics. Free from the Bureau of the Census, Washington, DC 20233-0001. Also included as
part of Schedule B. Schedule C codes are also available on the FTD web site.
(www.census.gov/foreign-trade)
Schedule D - Classification of Customs Districts and Ports for U.S. Foreign Trade
Statistics. Free from the Bureau of the Census, Washington, DC 20233-0001. Also included as
part of Schedule B. The Schedule D codes are also available on the FTD web site.
(www.census.gov/foreign-trade)
Foreign Trade Statistics Regulations (FTSR).
Free from the Bureau of the Census, Washington, DC 20233-0001. The FTSR is also available
for downloading on the FTD web site. (www.census.gov/foreign-trade)
Export Administration Regulations (EAR). For sale by the Superintendent of Documents,
U.S. Government Printing Office, Washington, DC 20402 and U.S. Department of Commerce
District Offices. The EAR is also available on the BIS web site (www.bis.doc.gov)
Note: This is an instructional pamphlet summarizing the preparation of the SED. It is in no way
intended as a substitute for either the Foreign Trade Statistics Regulations, the Export
Administration Regulations, or the regulations of any other agency.
See the Appendix for a List of Telephone Contacts Providing Additional Information
INFORMATION TO BE REPORTED ON THE
SHIPPER'S EXPORT DECLARATION
FORM 7525-V
Block Number and Data Required

8

1(a)

U.S. Principal Party In Interest (USPPI) - Provide the name and address of the USPPI.
The USPPI is the person in the United States that receives the primary benefit, monetary
or otherwise, of the export transaction. Generally that person is the U.S. seller,
manufacturer, order party, or foreign entity. The foreign entity must be listed as the
USPPI if in the United States when the items are purchased or obtained for export.
Report only the first five digits of the ZIP code. (See §30.4, 30.7)

1(b)

USPPI Employer Identification Number (EIN) or ID Number- Enter the USPPI’s
Internal Revenue Service Employer Identification Number (EIN) or Social Security
Number (SSN) if no EIN has been assigned. Report the 9-digit numerical code as
reported on your latest Employer's Quarterly Federal Tax Return, Treasury Form 941.
The EIN is usually available from your accounting or payroll department. If an EIN or
SSN is not available a border crossing number, passport number, or a Customs
identification number must be reported. (See §30.7(d)(2))

1(c)

Parties To Transaction - Indicate if this is a related or non-related party transaction.
A related party transaction is a transaction between a USPPI and a foreign consignee,
(e.g., parent company or sister company), where there is at least 10 percent ownership of
each by the same U.S. or foreign person or business enterprise.

2

Date of Exportation - Enter the date the merchandise is scheduled to leave the United
States for all methods of transportation . If the actual date is not known, report the best
estimate of departure. The date format should be indicated by MM/DD/YYYY.

3

Transportation Reference Number - Report the booking number for ocean shipments.
The booking number is the reservation number assigned by the carrier to hold space on
the vessel for the cargo being shipped. For air shipments the air waybill number must be
reported. For other methods of transportation leave blank.

4(a)

Ultimate Consignee - Enter the name and address of the foreign party actually receiving
the merchandise for the designated end-use or the party so designated on the export
license. For overland shipments to Mexico, also include the Mexican state in the address.

4(b)

Intermediate Consignee - Enter the name and address of the party in a foreign country
who makes delivery of the merchandise to the ultimate consignee or the party so named
on the export license.

5

Forwarding Agent - Enter the name and address of the forwarding or other agent
authorized by a principal party in interest.

5(b)

Forwarding Agent Employer Identification Number (EIN) or ID Number - Enter the
forwarding agent’s Internal Revenue Service Employer Identification Number (EIN).
Report the 9-digit numerical code as reported on the latest Employer’s Quarterly Federal
Tax Return, Treasury Form 941. The EIN is usually available from your accounting or
9

payroll department.
6

Point (State) of Origin or Foreign Trade Zone (FTZ) Number
(a)

If from a FTZ enter the FTZ number for exports leaving the FTZ, otherwise
enter the:

(b)

two-digit U.S. Postal Service abbreviation of the state in which the
merchandise actually starts its journey to the port of export, or

(c)

State of the commodity of the greatest value, or

(d)

State of consolidation.

7

Country of Ultimate Destination - Enter the country in which the merchandise is to be
consumed, further processed, or manufactured; the final country of destination as known
to the exporter at the time of shipment; or the country of ultimate destination as shown on
the export license. Two-digit (alpha character) International Standards Organization
(ISO) codes may also be used.

8

Loading Pier - (For vessel shipments only) Enter the number or name of the pier at
which the merchandise is laden aboard the exporting vessel.

9

Method of Transportation - Enter the method of transportation by which the
merchandise is exported (or exits the border of the United States). Specify the method of
transportation by name, such as, vessel, air, rail, truck, etc. Specify "own power" if
applicable.

10

Exporting Carrier - Enter the name of the carrier transporting the merchandise out of
the United States. For vessel shipments, give the name of the vessel.

11

Port of Export

12

(a)

For Overland Shipments - Enter the name of the U.S. Customs port at which the
surface carrier (truck or railcar) crosses the border.

(b)

For Vessel and Air Shipments - Enter the name of the U.S. Customs port where the
merchandise is loaded on the carrier (airplane or ocean vessel) that is taking the
merchandise out of the United States.

(c)

For Postal (mail) Shipments - Enter the U.S. Post Office from which the
merchandise is mailed.

Foreign Port of Unloading - For vessel shipments between the United States and
10

foreign countries, enter the foreign port and country at which the merchandise will be
unloaded from the exporting carrier. For vessel and air shipments between the United
States and Puerto Rico, enter the Schedule C code, “U.S. Customs District and Port
Code”.
13

Containerized - (For vessel shipments only) Check the YES box for cargo originally
booked as containerized cargo and for cargo that has been placed in containers at the
vessel operator's option.

14

Carrier Identification Code - Enter the 4-character Standard Carrier Alpha Code
(SCAC) of the carrier for vessel, rail and truck shipments, or the 2- or 3-character
International Air Transport Association (IATA) Code of the carrier for air shipments.
In a consolidated shipment, if the ultimate carrier is unknown, the consolidators carrier
ID code may be reported. The National Motor Freight Traffic Association
(703) 838-1831 or www.nmfta.org issues the SCAC's for ocean carriers, trucking
companies and consolidators. The American Association of Railroads, Railinc
(919) 651-5006 issues the SCAC codes for rail carriers. The International Air
Transportation Association (IATA) issues the air carrier codes. The IATA codes are
available on the Foreign Trade Division web site under “Air Carrier Codes” at
.

15

Shipment Reference Number - Enter the unique reference number assigned by the filer
of the SED for identification purposes. This shipment reference number must be unique
for five years. For example, report an invoice number, bill of lading or air waybill
number, internal file number or so forth.

16

Entry Number - Enter the Import Entry Number when the export transaction is used as
proof of export for import transactions, such as In-Bond, Temporary Import Bond or
Drawback’s and so forth. Also, an Entry Number is required for merchandise that is
entered as an import (CF 7501 or Automated Broker Interface (ABI) entries) and is then
being exported out of the United States.

17

Hazardous Materials - Check the appropriate “Yes” or “No” indicator that identifies the
shipment as hazardous as defined by the Department of Transportation.

18

In Bond Code - Report one of the 2 - character In-Bond Codes listed in Part IV of
Appendix C of the FTSR (15 CFR Part 30) to indicate whether the shipment is being
transported under bond.

19

Routed Export Transaction - Check the appropriate “Yes” or “No” indicator that
identifies the transaction as a routed export transaction. A routed export transaction is
where the foreign principal party in interest authorizes a U.S. forwarding or other agent
to export the merchandise out of the United States.

11

20

Schedule B Description of Commodities - Use columns 22 - 24 to enter the commercial
description of the commodity being exported, its schedule B number, the quantity in
schedule B units, and the shipping weight in kilograms. Enter a sufficient description of
the commodity as to permit verification of the Schedule B Commodity Number or the
commodity description as shown on the validated export license. Include marks,
numbers, or other identification shown on the packages and the numbers and kinds of
packages (boxes, barrels, baskets, etc.)

21

"D" (Domestic) , "F" (Foreign) or M (Foreign Military Sales)
(a)

Domestic exports (D) - merchandise that is grown, produced, or manufactured in
the United States (including imported merchandise which has been enhanced in
value or changed from the form in which imported by further manufacture or
processing in the United States).

(b)

Foreign exports (F) - merchandise that has entered the United States and is being
re-exported in the same condition as when imported.

(c)

Foreign Military Sales (M) - exports of merchandise that are sold under the
foreign military sales program.

22

Schedule B Number - Enter the commercial description of the commodity being
exported and the ten-digit commodity number as provided in Schedule B - Statistical
Classification of Domestic and Foreign Commodities Exported from the United States.
See item 5 (page 2) for a discussion of not repeating the same Schedule B numbers on the
SED. If necessary, the Harmonized Tariff Schedule (HTS) number can be reported on
the SED. See the Appendix showing a list of telephone numbers for assistance with
Schedule B numbers.

23

Quantity (Schedule B Units) - Report whole unit(s) as specified in the Schedule B
commodity classification code. Report also the unit specified on the export license if the
units differ. See the Appendix showing a list of telephone numbers for assistance with
units of quantity.

24

Shipping Weight (kilograms) - (For all methods of transportation) Enter the gross
shipping weight in kilograms for each Schedule B number, including the weight of
containers but excluding carrier equipment. To determine kilograms use pounds (lbs)
Multiplied by 0.4536 = kilograms (report whole units.)

25

VIN/Product Number/Vehicle Title Number - (For used self-propelled vehicles only).
Report the following items of information for used self-propelled vehicles as defined in
Customs regulations 19 CFR 192.1: (1) Report the unique Vehicle Identification Number
(VIN) in the proper format; (2) Report the Product Identification Number (PIN) for those
used self propelled vehicles for which there are no VINs; and (3) the Vehicle Title
12

Number.
26

Value (U.S. dollars) - Enter the selling price or cost if not sold, including freight,
insurance, and other charges to U.S. port of export, but excluding unconditional discounts
and commissions (nearest whole dollar, omit cents). The value to be reported on the SED
is the USPPI’s price or cost if not sold, to the foreign principal party in interest. Report
one value for each Schedule B number.

27

License No./License Exception Symbol/Authorization - Whenever a SED or AES
record is required:
(a) Enter the license number on the SED or AES record when you are exporting under
the authority of a Department of the Treasury, Office of Foreign Assets Control
(OFAC) license (enter either the general or specific OFAC license number), a
Department of Justice, Drug Enforcement Agency (DEA) permit, or any other export
license number issued by a Federal government agency. Export information for items
identified on the Commerce Department’ CCL or the State Department, Office of
Defense Trade Controls, USML , must be filed through the AES.
(b) Enter the correct License Exception symbol (e.g. LVS, GBS, CIV) on the SED or
AES record when you are exporting under the authority of a License Exception.
See § 740.1, § 740.2, and § 758.1 of the Export Administration Regulations (EAR).
(c) Enter the “No License Required” (NLR) designator when you are exporting items
under the NLR provisions of the EAR when the items being exported are subject to
the EAR but not listed on the Commerce Control List (CCL) (i.e. items that are
classified as EAR99).

28

Export Control Classification Number (ECCN) - Whenever SED or AES record is
required, you must enter the correct Export Control Classification Number (ECCN) on
the SED or AES record for all exports authorized under a license or License Exception,
and items being exported under the “No License Required” (NLR) provisions of the EAR
that are listed on the CCL and have a reason for control other than anti-terrorism (AT).

29

Duly authorized officer or employee - Provide the signature of the USPPI authorizing
the named forwarding or agent to effect the export when such agent does not have a
formal power of attorney or written authorization.

30

Signature/Certification - Provide the signature of the USPPI or authorized forwarding
or other agent certifying the truth and accuracy of the information on the SED, the title of
USPPI or authorized agent, the date of signature, the telephone number of the USPPI or
authorized agent preparing the SED and who can best answer questions for resolving
problems on the SED, and the email address of the USPPI or authorized agent.

13

31

Authentication - For Customs use only.

14

APPENDIX
List of telephone Numbers Providing Additional Assistance in Filling Out the Shipper’s Export
Declaration (SED)
(Census Bureau) Foreign Trade Division Contacts
Commodity Classification (Schedule B Number) Assistance
Food Chapters 1-24; 44-49 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Textile Chapters 41-43; 50-67 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chemical Chapters 28-40 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Minerals Chapters 25-27; 68-71 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Metal Chapters 72-83 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Machinery Chapters 84-85 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transportation Chapters 86-89 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sundries Chapters 90-98 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Technical Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

301-763-3484
301-763-3484
301-763-3484
301-763-3484
301-763-3259
301-763-3259
301-763-3259
301-763-3259
301-763-3259

Foreign Trade Statistics Regulations 301-763-2238
Automated Export System (AES) 1-800-549-0595
Other Agency Export Control Telephone Contacts
Bureau of Industry and Security, Department of Commerce
Washington, DC
Newport Beach, CA
San Jose, CA
202-482- 4811 or
949-660-0144
408-998-7402
202-482-2642
International Trade Administration, Export Assistance Center 1-800-872-8723

Department of State, Office of Defense Trade Controls (ODTC)
(International Traffic In Arms Regulations (ITAR)) 202-663-2714

Department of the Treasury, Office of Foreign Assets Control (OFAC)
(Sanctioned countries and trade restrictions) 202-622-2490
U.S. Customs Import (Inbound) Questions (Summary Management Office) 202-927-0625

U.S. Customs Export (Outbound) Questions (Outbound Programs) 202-927-6060

NAFTA (hotline) 1-800-872-8723

To Order Paper SEDs Contact the: Government Printing Office (GPO)
Publication Order & Information Office
202-512-1800
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