Form rh1

OMB No. 0915-xxxx

Expiration Date:

Office of Rural Health Policy: Rural Health

Community-Based Grant Programs

Performance Improvement and Measurement System (PIMS) Database

Public Burden Statement: An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The OMB control number for this project is 0915-xxxx. Public reporting burden for this collection of information is estimated to be 1.25 hours per response, including the time for reviewing instructions, searching existing data sources, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: HRSA Reports Clearance Officer, 5600 Fishers Lane, Room 10-33, Rockville, Maryland, 20857.

Rural Health Care Services Outreach Grant Program

Table 1: ACCESS TO CARE

1	Total number of people (unduplicated encounters) served.	Number
2	Total number of encounters.	Number
3	Number of people in the target population.	Number
4	Number of people in the target population with access to new/expanded programs/services.	Number
5	Number of new and/or expanded services provided.	Number
6	Type(s) of new and/or expanded services provided. (Check all that apply)	Selection list
	Primary Care
	Mental / Behavioral Health
	Oral Health
	Telehealth / Telemedicine
	Health Literacy / translation services
	Pharmacy
	Case Management
	Diabetes / Obesity Management
	Substance Abuse Treatment
	Health Promotion / Disease Prevention
	Health Education
	Transportation
	Nutrition
	Other

Table Instructions: Access to Care

Information collected in this table provides an aggregate count of the number of people served (unduplicated encounters) and the total number of encounters the program is providing. Please refer to the detailed definitions for encounters.

Provide the total number of people served (unduplicated encounters); the total number of encounters, and the total number of people in the target population as defined by your project and the number of people in the target population that has access to new or expanded services and/or programs. Please provide the total number of new and/or expanded services provided and then select the type(s) of services. Please check all that apply.

If your grant project was not funded to specifically provide these services, please do not select them, even is your organization offers those services.

Table 2: POPULATION DEMOGRAPHICS

7	Number of people served by ethnicity:	Number
	Hispanic or Latino
	Not Hispanic or Latino
8	Number of people served by race:
	African American
	Asian
	Native Hawaiian/Other Pacific Islander
	American Indian/Alaska Native
	White
	More than one race
	Unknown
9	Number of people served by age group that received services:	Number
	Children (0-12)
	Teens (13-17)
	Adults (18-64)
	Elderly (64 and over)

Table Instructions: Population Demographics

Please provide the total number of people served by race, ethnicity, and age.

Table 3: NETWORK

10	Number of member organizations in the consortium / network.	Number
11	Type(s) of member organizations in the consortium / network. (Check all that apply)	Selection list
	Hospital
	Critical Access Hospital
	Rural Health Clinic
	Free Clinic
	Private Practice
	Community Health Center
	Migrant Health Center
	Health Department
	AHEC
	University
	School District
	Social Services Organization
	Non-profit organization
	Faith-based organization
	For-profit business
	Other

Table Instructions: Networks

Please provide the number of formal member organizations in the consortium or network for your project and the type(s) of member organizations; check all that apply. Please refer to the detailed definitions for consortium/networks, as defined by program guidance.

Table 4: UNDER & UNINSURED

12	Number of under/uninsured people receiving preventive and/or primary care.	Number
13	Number of under/uninsured who now have a medical home.	Number
14	Number of total people enrolled for public assistance, i.e., Medicare, Medicaid, and SCHIP.	Number
15	Number of people who pay out-of-pocket for all or part of the services received.	Number
16	Number of people who use third-party payments to pay for all or part of the services received.	Number
17	Number of people who receive charity care.	Number

Table Instructions: Underinsured & Uninsured

This table indicates the number of underinsured and uninsured users receiving preventative and primary care in the program. For your project, please provide the total number of under/uninsured people receiving preventive and/or primary care, who now have a medical home, are enrolled in public assistance, pay out-of-pocket, use third-party payments or receive charity care. If your grant project was not funded to provide these services, please type N/A for not applicable. Please refer to the detailed definitions for underinsured and medical homes.

Table 5: WORKFORCE/ RECRUITMENT & RETENTION

18	Type(s) of new Clinical staff recruited to work on the project:	Number
	General Physician
	Specialty Physician
	Physician Assistant
	Dentist
	Dental Hygienist
	Psychologist
	Pharmacist
	Nurse
	Health Educator / Promotoras
	Licensed Clinical Social Worker
	Therapist (Behavioral, PT, OT, Speech, etc)
	Technicians (medical, pharmacy, laboratory, etc)
	Other
	None
19	Type(s) of new Non-Clinical staff recruited to work on the project:	Number
	HIT/CIO
	Case Manager
	Medical Biller / Coder
	Translator
	Enrollment Specialist
	Other
	None
20	Number of staff positions shared between two or more Network partners.	Number
21	Number of people trained.	Number

Table Instructions: Workforce/ Recruitment and Retention

Please provide the number of clinical and non-clinical staff recruited and trained on the project and the number of staff that are shared between two or more Network partners. If your grant project funds did not contribute to recruitment or retention of these staff, please type N/A for not applicable.

Table 6: SUSTAINABILITY

22	Annual project revenue made through the new or expanded services offered through the project.	Dollar Amount
23	Additional amount of funding secured to assist in sustaining the project.	Dollar Amount
24	Has a sustainability plan been developed using sources of funding besides grants?	Y/N
25	Type(s) of sources of funding for sustainability: (Check all that apply)	Selection list
	Program revenue
	In-kind
	Member fees
	Other grants
	Other
	None

Table Instructions: Sustainability:

Please provide the amount of annual revenue the project has made through new and expanded services and the amount of additional funding secured to sustain the project. Please identify if a sustainability plan has been developed using funding sources other than grants and then select the type(s) of sources for that funding. Please check all that apply. If your grant project has not received any additional funding, please type N/A for not applicable.

Table 7: HEALTH INFORMATION TECHNOLOGY

26	Type(s) of technology implemented, expanded or strengthened through this project: (Check all that apply)	Selection list
	Telehealth
	Telemedicine
	Electronic medical records
	Electronic clinical applications
	Computerized pharmacy functions
	Computerized laboratory functions
	Other
	None

Table Instructions: Health Information Technology (HIT)

Please select all types of technology implemented, expanded or strengthened through this project. If your grant project did not fund these services, please select none.

Table 8: MENTAL/BEHAVIORAL HEALTH

27	Number of people receiving mental and/or behavioral health services in target area.	Number
28	Number of network members integrating primary and mental health services.	Number

Table Instructions: Mental/Behavioral Health

Report the number of people receiving mental and/or behavioral health services in target area and the number of network members integrating primary and mental health services. If your grant project did not fund these services, please type N/A for not applicable.

Table 9: ORAL HEALTH

29	Number of people receiving dental / oral health services in target area.	Number
30	Type(s) of dental / oral health services provided. (Check all that apply)	Selection list
	Screenings / Exams
	Sealants
	Varnish
	Oral Prophylaxis
	Restorative
	Extractions
	Other
	Not Applicable
31	Number of network members integrating primary and dental / oral health services.	Number

Table Instructions: Oral Health

Report the number of people receiving dental/oral health services in target area, select the appropriate types of services and provide the number of network members integrating oral health services. Please check all that apply. If your grant project did not fund these services, please type N/A for not applicable.

Table 10: QUALITY

32	Number of clinical guidelines / benchmarks adopted	Number
33	Number of network members using shared standardized benchmarks	Number

Table Instructions: Quality

Report the number of clinical guidelines/benchmarks adopted and the number of network members using shared standardized benchmarks. If your grant project did not fund this, please type N/A for not applicable.

Table 11: PHARMACY

34	Annual number of people receiving prescription drug assistance	Number
35	Annual dollars saved by joint purchasing of drugs of the project members.	Dollar Amount
36	Annual average amount of dollars saved per patient through joint purchasing of drugs.	Dollar Amount

Table Instructions: Pharmacy

Report the number of people receiving prescription drug assistance, the overall annual dollars saved by joint purchasing of drugs of the project members, and the annual average amount of dollars saved per patient through joint purchasing of drugs. If your grant project did not fund these services, please type N/A for not applicable.

Table 12: HEALTH PROMOTION/DISEASE MANAGEMENT

37	Number of health promotion/disease management activities offered to the public through this project.	Number
38	Number of health screenings conducted.	Number

Table Instructions: Health Promotion and Disease Management

Report the number of health promotion/disease management activities offered to the public through this project and the number of health screenings conducted. If your grant project did not fund these services, please type N/A for not applicable.

Table 13: CLINICAL MEASURES

1	Percent of pregnant women who begin prenatal care in the first trimester.	Percent
2	Percent of patients who were screened for HIV infection during the first or second prenatal care visit.	Percent
3	Percent of children by 2 years of age with appropriate immunizations.	Percent
4	Percent of adolescents 13 years of age with appropriate immunizations documented according to age group.	Percent
5	Percent of patients ≥ 50 years of age who have received influenza vaccine.	Percent
6	Percent of adult patients with Type 1 or Type 2 diabetes with most recent hemoglobin A1c(HbA1c) greater than 9.0% in the last year (adequate control).	Percent
7	Percent of adult patient, 18 years and older, with diagnosed hypertension whose blood pressure was less than 140/90 mm/Hg (adequate control).	Percent
8	Percent of adult patients, 18 years and older, diagnosed with diabetes, whose blood pressure was less than 130/80 mm/Hg (adequate control).	Percent
9	Percent of the target population that has been screened for cancer. (Specify type of cancer and screening method if available).	Percent
	a. Percentage of women 50-69 years of age who received a mammogram?	Percent
	b. Percentage of women 18-64 years of age who received a Pap smear within the last three years?	Percent
	c. Percentage of adults 50-80 years of age who received an appropriate screening for colorectal cancer within the last year?	Percent
10	Percent of adult patients in the target population who have been screened for depression.	Percent
11	Percent of patients with a comprehensive oral exam and treatment plan, completed within a 12 month period	Percent
12	Percent of patients with a Body Mass Index indicating overweight or obesity who have received healthy weight counseling and/or other related interventions or treatment.	Percent

Table Instructions: Clinical Measures

Please refer to the specific definitions for each field below. If your grant project was not funded to provide these services, please type N/A for not applicable.

Measure 1: Numerator: Number of patients who began prenatal care in the first trimester. Denominator: Number of patients who entered prenatal care during the measurement year.

Prenatal care visit is defined as a visit to a qualified obstetrician family physician, certified nurse-midwife, and/or other advanced-practice nurse with experience, training, and demonstrated competence in prenatal care for physical exam, pregnancy risk assessment, medical/pregnancy history, and determination of gestational age and estimated date of confinement (EDC).

Measure 2: Numerator: Number of female patients in prenatal care who were screened for HIV infection during the first or second prenatal care visits. Denominator: Number of female patients seen for continuing prenatal care during the 12-month period.

Measure 3: Numerator: Number of children who have received 4x DTaP/DT, 3x IPV, 1x MMR, 3x HiB, 3x HepB, 1x VZV, and 4x PCV vaccines by their second birthday. Denominator: Number of children who turn two years of age during the measurement year.

Measure 4: Numerator: Number of adolescents who have received a second MMR, completion of HepBx3, and Varicella (VZV). Denominator: Number of adolescents who are 13 years of age during measurement year.

Measure 5: Numerator: Number of patients who received influenza vaccination from September through February of the year prior to the measurement period. Denominator: Number of patients ≥ 50 years of age at the beginning of the one-year measurement period.

Measure 6: Numerator: Number of adult patients whose most recent hemoglobin A1c level during the measurement year is greater than 9.0%. Denominator: Number of adult patients 18-75 years of age during measurement year with a diagnosis of type 1 or 2 diabetes.

Measure 7: Numerator: Patients with last systolic blood pressure measurement less than 140 mm Hg and diastolic blood pressure less than 90 mm Hg during the measurement year. Denominator: All patients ≥ 18 years of age during measurement year with diagnosis of hypertension (HTN).

Measure 8: Numerator: Number of adult patients diagnosed with diabetes, whose most recent blood pressure (BP) was less than 130/80 mm/Hg. Denominator: All patients ≥ 18 years of age during measurement year with a diagnosis of type 1 or 2 diabetes.

Measure 9a: Numerator: One or more mammograms during the measurement year or the year prior to the measurement year. Denominator: All female patients aged 52-69 years of age at the beginning of the measurement year or year prior to the measurement year.

Measure 9b: Numerator: One or more Pap tests during the measurement year or the two years prior to the measurement year. Denominator: All female patients age 21-64 years of age during the measurement year.

Measure 9c: Numerator: One or more screenings for colorectal cancer. Denominator: All patients age 51-80 years during the measurement year.

Appropriate screenings are defined by any of the four criteria below: (1) Fecal occult blood test (FOBT) during the measurement year; (2) Flexible sigmoidoscopy during the measurement year or the four years prior to the measurement year; (3) Double contrast barium enema (DCBE) during the measurement year or the four years prior to the measurement year, and (4) Colonoscopy during the measurement year or the nine years prior to the measurement year.

Measure 10: Numerator: Number of adult patients in the target population of the grant project that have been screened for depression. Denominator: All patients ≥ 18 years of age in the target population of the grant project

Measure 11: A comprehensive oral exam and treatment plan includes periodontal assessment as well as determination of presence of decay.

Measure 12: Body Mass Index (BMI) is a number calculated from a person’s weight and height. BMI provides a reliable indicator of body fatness for most people and is used to screen for weight categories that may lead to health problems. An adult who has a BMI between 25 and 29.9 is considered overweight. An adult who has a BMI of 30 or higher is considered obese.

Definition of Key Terms for Rural Health Community-Based Grant Programs

Charity Care: any services provided free of cost or reimbursement

Consortium/Network: Comprised of at least 3 separately owned organizations that are working together towards the project’s goals and objectives. Specifically respond only for the formal member organizations, for the purposes of your grant project.

Medical Home: provides patients with continuous access to services.

Target Population: The population identified by the grant project to receive services.

Total Encounters: The number of documented services provided to all individuals.

Total Non Duplicated Encounters: The number of unique individual users who have received documented services.

Underinsured: A person who has health insurance but face significant cost sharing or limits on benefits that may affect its usefulness in accessing or paying for needed health services and/or who may lack continuous access to health insurance coverage.