1890s Outreach and Education Cooperative Agreements

Cooperative Agreements for Implementation of the
National Animal Identification System (NAIS)
Through Outreach and Education
United States Department of Agriculture (USDA)
Animal and Plant Health Inspection Service (APHIS)
Veterinary Services (VS)
Announcement Type: Modification to Previous Grants Notice USDA-GRANTS-092007-001
Description of Modification: Modified to extend deadline for applications
Catalog of Federal Domestic Assistance Number: 10.025, Plant and Animal Disease, Pest
Control, and Animal Care
Dates: Applications will be accepted through the date that funds are available and no later than
February 15, 2008
Funding Opportunity Description: USDA initiated implementation of the National Animal
Identification System (NAIS) in 2004. The Department’s first priority with the initial funding in
fiscal year (FY) 2004 was to have the components of the national premises registration system in
place in every State by July 2005. With this accomplished, the priority has been to promote
voluntary NAIS participation by focusing on the premises registration component. As of July 2,
2007, over 403,000 premises have been registered nationwide, or approximately twenty-eight
percent of the estimated number eligible1.
As the NAIS continues to develop and expand it has become critically important to continually
inform and educate producers about the program. Education and outreach become increasingly
important as new parts of the program begin to be implemented. Through program review, focus
groups, and producer interaction and comments, the USDA realizes the need for, and importance
of working, with various industry organizations and universities to provide accurate information
on the NAIS to individuals that raise and care for livestock and poultry. In particular, USDA
plans to partner with organizations to inform stakeholders on the need for improved animal
disease traceability and how NAIS can benefit producers that move livestock and poultry into
commercial channels. This particular funding opportunity is to support NAIS outreach,
educational and premises registration activities to the small/economically disadvantaged
agriculture/livestock based producer communities. Funding through this announcement will be
provided to 1890 Historically Black Colleges and Universities, Hispanic Serving Institutions,
1994 Tribal Land-Grant Colleges and Universities, or Tribal organizations to join with Nonprofit Industry/Community Based Organizations (CBO’s) to further education and outreach
efforts regarding NAIS.
The NAIS is an industry-State-Federal partnership. In response to stakeholder input, on October
31, 2006, USDA unveiled an updated, uniform educational message for all individuals,
businesses, and organizations that focuses on the benefit of the NAIS to producers. Applications
1

Based upon USDA National Agricultural Statistics Service (NASS) 2002 Census data adjusted for duplication of
premises estimates by species.

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for this cooperative agreement funding must include a plan for education and outreach, including
effective use of existing outreach materials and resources of the Cooperator and/or other existing
resources such as cooperative extension, National and State industry organizations, to
stakeholders at all levels within the targeted geographic area defined in the applicant’s proposal.
The work plans must include specifics about the outreach and/or education to include meeting/
training schedules, expected participants, agenda/program etc.
Applications must present well-defined, outreach/education plans and goals specific to providing
the “facts” about NAIS to a broad spectrum of producers with a focus on small and limited
resource producers. Total allocation of funding will be dependent upon achieving projected
results with an assessment mid-way through the cooperative agreement period. The cooperative
agreement period will be for 12 months, initiated on the final date of the signing of the Notice of
Award.
This funding opportunity does NOT include funds for conducting pilot projects to develop
solutions for animal identification and/or collecting animal movement data. Similarly, funds are
not to be used for the purchase of animal identification devices or the development, support, or
maintenance of information systems.
The work plan must describe in detail the resources needed, training required, if any, and
timelines for achieving measurable outcomes.
Total Amount to be Awarded: $1,800,000
Plans to be Awarded: Approximately 6 Cooperative Agreements
Eligibility: Non-profit Industry Organizations, 1890 Historically Black Colleges and
Universities, Hispanic Serving Institutions, 1994 Tribal Land-Grant Colleges and Universities,
Tribal organizations
Cost Sharing: Cost sharing is preferred, but not required.
Application and Submission: An applicant may submit only one application. Applicants can
apply through the Grants.gov Web site or submit paper applications to the address on page 15 of
this announcement.

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Table of Contents
I.
A.
B.
C.

Funding Opportunity Description............................................................................. 4
Background ................................................................................................................. 4
USDA Approach.......................................................................................................... 4
Project Criteria ........................................................................................................... 5

II. Award Information..................................................................................................... 6
III. APHIS Role.................................................................................................................. 6
IV. Eligibility Information................................................................................................ 6
A. Eligible Applicants. ..................................................................................................... 6
B. Cost Sharing or Matching .......................................................................................... 7
C. Performance Criteria...................................................................................................7
D. Other Eligibility Criteria............................................................................................ 7
V. Application and Submission Information................................................................. 7
A. Address to Request Application Package ................................................................. 7
B. Content and Form of Application Submission ......................................................... 9
VI. Submission Dates and Times................................................................................... .14
VII. Intergovernmental Review..................................................................................... 14
VIII. Funding Restrictions ............................................................................................. 15
IX. Other Submission Requirements............................................................................. 15
X. Application Review Information ............................................................................. 16
A. Criteria....................................................................................................................... 16
B. Review and Selection Process................................................................................... 16
XI. Award Administration Information ....................................................................... 17
A. Award Notice ............................................................................................................. 17
B. Administrative and National Policy Requirements ............................................... 17
XII. Reporting ................................................................................................................. 17
A. Administration of Premises Registration Applications..........................................17
B. Other............................................................................................................................18
XIII. Agency Contacts .................................................................................................... 19
XIV. Other Information ................................................................................................. 19
XV. Appendix A: Accomplishment Report Summary Format ................................. 20
Appendices B.1 and B.2: Budget worksheets........................................................21-22

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I. Funding Opportunity Description
A.

Background

Increased media exposure of animal disease outbreaks around the world over the past decade has
intensified the public interest in developing a national animal identification system for
safeguarding animal health in the United States. Some populations of certain species have been
required to be officially identified as part of cooperative State-Federal program disease
eradication and control activities over the past several years. In addition, some significant
regional voluntary and mandatory animal identification programs are in place. However, there is
currently no mandatory, uniform national animal identification system in the United States.
Fundamental to controlling any disease threat to the Nation’s animal resources is to have a
system that can identify the following: individual animals or groups of animals, the premises
where they are located, and the date of entry to each premises. Further, in order to achieve
optimal success in controlling or eradicating an animal health threat, the timely retrieval of this
information and implementation of intervention strategies after confirmation of a disease
outbreak is necessary.
USDA, therefore, initiated implementation of the NAIS in 2004. In late 2004, Federal funds
were provided on a competitive basis to State and Tribal governments to implement the national
premises registration system component of the NAIS, and to conduct field trials or research into
certain areas of interest in the proposed system. Subsequently, all States were provided access to
Federal funds to begin NAIS implementation.
Implementation of the NAIS continued to progress in 2005 when funds were dispersed to States
enabling them to implement the essential components of the national premises registration
system by July 2005. This important milestone was achieved by the target date and allowed
producers across the entire country to begin participation in the NAIS by registering livestock
premises in their respective States.
NAIS Implementation Cooperative Agreement funding for States/Tribes in 2007/2008 will
continue focus on increasing the number of registered premises, the foundational component of
the NAIS. Significant emphasis will be placed on providing sufficient education and outreach to
make sure all producers and stakeholders in States and Tribes receive the uniform NAIS message
outlined by USDA on October 31, 2006. State/Tribe animal identification coordinating/advising
committees, initiated as a requirement for cooperative agreement funding in FY2006, will again
be a requirement for Federal funding in 2007/2008.
B.

USDA Approach

Safeguarding the health of the nation’s herds and flocks is dependent upon a functional, uniform
National Animal Identification System. Essential for implementation is a system that is practical
for producers and all others involved in production and animal disease surveillance. The NAIS
is voluntary and presents the opportunity for producers and stakeholders to obtain experience
with the system and provide feedback as successful and practical solutions evolve. As a
voluntary effort, full implementation of the NAIS will be achieved as a phased-in plan,
emphasizing premises registration as the foundation of the system. Additional progress in
implementation of the animal identification component and the animal movement reporting
component will be made according to the needs of producers. States, however, may choose to

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direct implementation of the NAIS within their jurisdiction to best serve their needs in
accordance with established NAIS standards.
Education and Outreach is a continuing priority for use of FY2007/2008 NAIS Implementation
Cooperative Agreement funding by States and Tribes. To assist States and Tribes, all
Cooperators in this agreement must develop and initiate a comprehensive plan for outreach and
education in support of NAIS to stakeholders at all levels within the State, Tribe, or Territory
described in the proposed work plan. The work plan must describe how the USDA NAIS
updated outreach messages and plan as of October 31, 2006
(http://animalid.aphis.usda.gov/nais/index.shtml in the “browse by subject” section) will be
implemented and used regarding the outreach effort. The work plan must also include specific
goals of achievement (measurable outcomes) education and outreach efforts. Performance
measures shall be included to document effort and productivity such as number of meetings
conducted; number of producers/owners contacted; outcomes associated with animal
identification coordinating committees; outreach materials distributed; mass mailing results;
cooperative extension programming outcomes, including NAIS funded and unfunded
cooperative extension efforts; and use of promotional incentives to register premises. While
specific numbers related to the registration of premises are not a required outcome for this
cooperative agreement, such information should be included in your plan and reported when and
if appropriate. The outcomes (accomplishments) should be documented in quarterly and final
reports. The work plan must include a list of targeted States, Tribes, or Territories and describe
how the applicant will contact and interact with the State/Tribe animal health officials and their
established NAIS Coordinating Committees.
Any applicant for this cooperative agreement funding that is currently, or has in the past, used
APHIS cooperative agreement funding for support of NAIS activities, either directly or by
subcontracting, must disclose this by listing the amount and the associated cooperative
agreement number in the work plan.

C.

Project Criteria

Cooperative agreements associated with this announcement will support the continued
implementation and education regarding NAIS within the area the projects are administered.
Funds received will support outreach/education about all areas of NAIS with an emphasis on
premises registration and may include the actual registration of new premises within the
geographical area the projects are administered.
USDA WILL NOT provide funding for:
•

Development, maintenance, and operation of software programs or information
systems, including premises registration and animal identification/tracking.

•

Hardware for State or privately-based compliant systems including servers or data
storage.

•

Activities not specific to premises registration, including animal identification
devices and animal identification data collection equipment.

USDA WILL provide funding for:

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II.

•

Outreach and education including hiring of outside contractors and demonstration or
display items.

•

Personnel cost for carrying out the activities defined in the Cooperator’s cooperative
agreement work plan.

•

Travel costs related to outreach, education, and premises registration, including
attendance at national NAIS training and coordination meetings for the designated
NAIS State/Tribe/Territory administrators/coordinators for this cooperative
agreement.

•

Equipment necessary to support the activities defined in the work plan of the
Cooperator.

Award Information

A. Total Available Funds: $1,800,000
B. Anticipated Number of Awards: 6
C. Expected Amounts of Individual Awards: Approx. $300,000
D. Anticipated Start Date: March 15, 2008 or when a qualifying application is received
E. Period of Performance: 12 months after final signature is obtained on the agreement
F. Renewal/Supplemental: Not applicable
G. Assistance Instrument: Cooperative Agreement
III. APHIS Role
APHIS Veterinary Services will administer the Cooperative Agreements and will provide advice
to the project administrator, track funding, receive and review progress reports, offer comments
and suggestions, and will track project performance.
APHIS personnel will meet with Cooperators as often as necessary to ensure progress in
accomplishing the goals of the project, identifying obstacles, and resolving concerns.
APHIS will provide the systems for allocating premises numbers through the national premises
repositories and the standardized premises registration system.
APHIS will provide extensive information regarding the NAIS and premises registration to
Cooperators in hard copy and on the NAIS Web site. In general, APHIS will provide materials
to support the outreach efforts of the Cooperators to support increased education and premises
registration.
IV. Eligibility Information
A.

Eligible Applicants

Non-profit Industry Organizations/Community Based Organizations, 1890 Historically Black
Colleges and Universities, Hispanic Serving Institutions, 1994 Tribal Land-Grant Colleges and
Universities, and Tribal organizations may submit an application. These organizations must
submit an application package and the work plan in the format described in section V.B. Nonprofit industry organizations/community based organizations must also submit evidence

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regarding their non-profit status at the time of application. Each application should include at
least one educational institution and one Non-profit industry organization/Community Based
Organizations working in partnership to achieve the work plan objectives. One entity would be
the recipient of federal funds and subgrant or subcontract to the other organization.
Please note funding restrictions in Project Criteria section. Applications involving a request for
funds for a use that is restricted will be returned to the Cooperator and will not be eligible for
award. The Cooperator must resubmit an application that does not involve a request for funds
for restricted or unapproved use prior to the application deadline in order to have that application
considered. The re-submitted application would then be entered into the sequence of
applications received and be considered only if remaining funds are available.
B. Cost Sharing or Matching
Projects with cost-sharing by the applicant or in-kind contributions, including third-party, are
preferred, but not required. However, if cost-sharing, or in-kind contributions, are being made in
support of the project, the applicant is advised to note the contributions where appropriate in all
budget narratives or itemization sections, including standard forms submitted with the
application.
C. Performance Criteria
The work plan must clearly state the number and type of outreach/education events the
Cooperator plans to produce to include the projected number of participants with quarterly
benchmarks for achieving this objective. Funds, not to exceed 25 percent of the total award, will
be released on a quarterly basis to the Cooperator, and the performance measures for the 3rd and
4th quarters must be met to qualify for those respective funds.
D. Other Eligibility Criteria
An Organization (educational or CBO) can be a cooperator (Awardee) of only one application.
However, the Organization may participate as a subrecipient or subcontractor in an application
submitted by another Organization.
V. Application and Submission Information
A. Address to Request Application Package
(V.B., “Content and Form of Application Submission” contains the project work plan that
outlines the format applicants need to use when applying. Paper copies of the other required
application forms [SF-424, Application for Federal Assistance; SF-424A, Budget Information –
Non Construction Programs; SF-424B, Assurances – Non-Construction Programs; SF-LLL
Disclosure of Lobbying Activities (required for Federal Assistance greater than $100,000); and
Certification Regarding Lobbying] can be requested from the following address:
USDA, APHIS, MRPBS, Agreements Services Center
Eileen Berke
4700 River Road, Unit 55, Station 3B-06.3
Riverdale, MD 20737
Paper copies can also be retrieved from the APHIS website at the following address:
http://www.aphis.usda.gov/mrpbs/forms/grantforms.html

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If an applicant chooses to apply through Grants.gov, the SF-424, SF-424A and B, and SF-LLL
(required for Federal Assistance greater than $100,000), can be filled out and submitted online.
The work plan format described in V.B, “Content and Form of Application Submission” should
then be submitted as an attachment.

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B.

Content and Form of Application Submission

National Animal Identification System (NAIS)
Implementation
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of
information unless it displays a valid OMB control number. The valid OMB control number for this information
collection is 0579-0259. The time required to complete this information collection is estimated to average 20 hours
per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information.

WORK PLAN FORMAT
Cover Page
Plan Administrator (individual name):
Name of Organization:
Address:
City, State, Zip:
Office Phone:
Cell Phone:
Fax:
Email address (Plan Administrator):
List additional organizations, companies, etc. that have confirmed participating in the plan
(complete name, address, etc.)
These funds may only be used to support outreach and education efforts pertaining to all areas of
NAIS with emphasis on premises registration to the small/economically disadvantaged
agriculture/livestock communities. These funds may not be used for any other purposes other
than outreach, education, and premises registration. (NOTE: Unauthorized use of funds will
result in a reduction of available funds equal to the unauthorized expenditure. Further, an
unauthorized use of funds may result in the cancellation of the agreement and require the return
of all unauthorized funds expended by the Cooperator.)
Signature of Plan Administrator: _______________________________________
Date: ________________________________________
Please complete each section explained on the following pages and maintain the format on your
application. Section V, “Application and Submission Information” provides more details on the
information requested and how it will be used to evaluate applications for funding.

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Objectives and Goals for the Assistance
This section should include a narrative on how the financial assistance will facilitate the
Cooperator in carrying out outreach, education, and premises registration in the project area.
Clearly and thoroughly explain the objectives of the plan. Explain why this work is critical to
successful outreach, education and registration of premises in the project area.
Expected number of outreach and education events
Identify the results to be accomplished through assistance.
• Realistic high-end goal of outreach events and number of participants (quarterly and
total)
• Minimum number of outreach events and number of participants (quarterly and total)
• Number of mailings and planned distribution of each (quarterly and total)
• Number of premises registered (quarterly and total) (while premises registration is not a
requirement of this funding opportunity, registration of premises significantly increases
the merit of the application for funding consideration.)
The above activities will be used when determining the merit of the application and, if funded,
evaluating the performance of the Cooperator to determine the completion and full funding of the
project.
Approach
This section should discuss the overall plan of action and outline the roles and responsibilities
that are mutual, those of the Cooperator, and those of APHIS in terms of work to be performed,
expected accomplishments by each party, and resources to be contributed by each. Since the
cooperative agreement is a performance-based effort, the applicant must clearly identify the
number of outreach/education events and premises to be registered as a goal for each quarter of
the twelve-month funding period. Additionally, a methodology to measure the success of the
educational efforts should be provided; e.g., random surveys of the targeted communities at the
beginning and conclusion of the project. The work plan and budget must describe plan activities
by quarter with the funding amount requested to support each activity. Successful achievement
of the goals at the conclusion of the 2nd and 3rd quarter period respectively is necessary to
maintain the agreement and to be eligible for 3rd and 4th quarter funds.
Overview of Plan
Provide a brief overview of the work to be performed to achieve increased knowledge and
understanding of NAIS in the small/economically disadvantaged agriculture/livestock based
communities and how the plan builds upon past and current NAIS activities of the States and
Tribes. Explain administrative procedures that will ensure adherence to the Awardee roles and
responsibilities listed on pages 16 and 17. Applicants must state that no data will be collected in
the process beyond what is listed on the premises registration application form. Importantly, the
applicant must describe how producers/owners applying for registration of a premises facilitated
by the applicant are providing consent.

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Detailed Plan and Accomplishments to be Achieved
Provide a thorough accomplishment plan detailing the following information.
1. Targeted Geographic Area and Species Type(s) for Education, Outreach and Premises
Registrations
a. Specifically define the geographic areas by state and/or regions where efforts will be

targeted. If the entire United States indicate “all, with the exception of …” (listing the
States not targeted).
b. Indicate the livestock species at the production premises (locations that manage

livestock) that will be the primary focus of the Outreach, Education, and premises
registration activity of this project. Include an estimated count of the number
outreach/education events for each species. In addition, provide an estimated number of
premises that will be registered for each species and an estimated count of the number of
animals by species that would be located at these premises.
Beef:
Equine:
Other (list):

Dairy:
Poultry:

Pigs:

Sheep:

Goats:

c. Explain how this work will support outreach/education and registration of other premises

in the geographic area being targeted.
2. Stakeholder Participation
a. Please provide a list of other organizations the applicant plans to involve in the project

and explain their role/involvement:
• Producer, processor/marketing organizations/CBO’s
• Government
• Academia and/or Extension
• Service providers (companies that provide services to producers)
• Other
3. Communication Plan
a. Prepare an accomplishment communication plan that clearly defines the

outreach/education activities and how they will be administered. Include explanation for
the following:
• how the communication efforts will be coordinated in the States and Tribes;
• how this plan supports the outreach efforts of USDA, APHIS, including a plan for
acquiring appropriate continuing education materials from USDA/APHIS NAIS
Legislative Public Affairs (LPA) personnel, or how LPA will be contacted for
approval of continuing education materials developed for use in this cooperative
agreement;
• how the industry will gain a better understanding of the NAIS, in particular the merit
of premises registration;

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•
•
•

how a producer may elect to participate in animal identification and tracing
components;
how this plan will work with other producer organizations and industry sectors to
disseminate information (i.e., livestock markets, feed stores, and veterinarians);
Industry meetings that the applicant will be participating in to support the outreach
and communication efforts.

b. Indicate the number of stakeholders to be informed of the merit and facts about the

NAIS. Identify the number of groups/organizations and businesses to be contacted in
the various stakeholder sectors. Specific target areas should be identified (producers,
livestock markets, feed stores and veterinarians, etc.).
c.

As part of the communication accomplishment plan, explain how feedback from
stakeholders will be achieved and how it will be summarized and reported to USDA
APHIS.

4. Other Plans and Accomplishments
Provide plans for accomplishments, if applicable, that reflect other activities not previously
explained.
5. Identify what criteria will be used to evaluate the results/success of the plan.
6. Summary of Performance Measures
Using the format provided in Appendix A as a guide, please summarize each
accomplishment expected within each activity or function. For quantitative
accomplishments, list what portion of that accomplishment you expect to be able to achieve
in each quarter. Please be reminded that documented achievements as compared to the
targeted goals at the end of the 2nd and 3rd quarterly reporting periods will be used to
determine eligibility for the remaining amount of total approved funding.
For accomplishments that cannot be quantified, list in chronological order with a target date
for completion of each.
7. Describe any unusual features of the plan.
Resources Required
Explain the following with regard to resources the applicant plans to utilize to carry out the
activities defined in the work plan.
1. Number and Type of Personnel

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a. Are they currently employed or will employees have to be hired? Identify mechanism to
be used to hire any new employees for this plan.
b. Will employees work on this plan full-time or part-time? If part-time, list the number of
employees working on this plan, the percentage of time each will spend on this plan and
the number of full-time equivalents for this plan.
c. Identify any other issues surrounding staff resources that may need to be covered.
Note: Personnel involved in data entry, education, etc. are eligible for funding. Personnel
involved in software development, computer programming, etc. are not eligible for funding.
2. Equipment Needed:
a. What equipment will be provided by the Cooperator?
b. What equipment, if any, will be provided by APHIS?
c. Identify any major purchase needs and the use of the equipment to be purchased.
d. Identify the method of procurement to be used.
Note: A complete inventory of the equipment acquired through cooperative agreement funds
must be maintained by the Cooperator and its disposition, at the conclusion of the agreement
period, must be in accordance with the terms of Notice of Award.
3. Travel Needs (employees, contractors, etc. – please specify):
a. Method of payments
b. Rate of payments for travel and per diem
c. Approving official
d. Type of travel to be authorized
e. Number of trips to be authorized
4. Supplies:
a. Special supplies
b. Method of procurement
5. Other Resource Needs
a. Detail resource needs that do not fit the categories above.
Budget
Provide a budget summary worksheet and budget detail report similar to the format illustrated in
Appendices B.1 and B.2 that reflect the expenditures for the plan presented for the entire funding
period with the first six months and the second six months broken out separately. Present
Standard Forms SF424 and 424A should be completed with one-half of the total requested
amount (the first six months of planned budget). Upon successful achievement of the stated
outreach/education and premises registration goals at the end of the first six months, a revised
SF-424 and SF424A will be requested to approve the remaining 50 percent of the total requested
amount. Please note that the work plan should describe the efforts of both the first six months
and the second six months in the application.
The budget should include the detail for the budget object class categories reflected on the SF424A Section B, including indirect costs, if appropriate.

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The following forms must be submitted with the “NAIS Implementation” Work Plan and
Budget (referenced above):
ƒ
ƒ
ƒ
ƒ
ƒ
ƒ
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Application for Federal Assistance: Standard Form 424
Budget Information: Standard Form 424A
Assurances – Non-construction Programs: Standard Form 424B
Disclosure of Lobbying Activities: SF-LLL (required for Federal Assistance
greater than $100,000)
Certification Regarding Lobbying (required for Federal Assistance greater
than $100,000)
Indirect Cost Rate Agreement (if claiming indirect costs)
Proof of Non-profit status

Note: The Certification Regarding Lobbying, Indirect Cost Rate Agreement, and Non-profit
status information cannot be submitted through grants.gov. If you are applying through
grants.gov, these items will be requested at the time of the application.
VI.

Submission Dates and Times
ƒ

Deadline: February 15, 2008
Applications received after the deadline will not be reviewed or considered. Applications
received when availability of funds has expired will not be considered.

ƒ

Evaluation and Selection
The evaluation of applications will be conducted within approximately 30 days after the
application is received and will be conducted in the order the applications are received.
Following the work plan and budget review process, all applicants will be notified of the
amount of the available funds that have been reserved to support their plan, if any, and
any changes to the work plan that are needed to justify the reserved amount.
Applications received after all funds for this cooperative agreement announcement have
been awarded, even if received before the applications deadline, will not be reviewed
and, therefore, will not be eligible for funding.

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Awarding of Funds
Funds will be awarded for the period beginning on the date indicated in the Notice of
Award and continue for 12 months.

VII.

Intergovernmental Review

CFDA 10.025 is subject to Executive Order 12372, “Intergovernmental Review of Federal
Programs” in the States of: Arkansas, Delaware, District of Columbia, Georgia, Illinois, Iowa,
Kentucky, Maine, Maryland, Michigan, Mississippi, Missouri, Nevada*, New Hampshire, North
Dakota, South Carolina, Texas, Utah, and West Virginia. Awards will not be made until this
process has been completed in the applicable States. Names and addresses of States’ Single
Points of Contact (SPOC) are listed in the Office of Management and Budget’s home page at:
http://www.whitehouse.gov/omb/grants/spoc.html. For those applicants that have this process in
your State, submit your application to the SPOC simultaneously to submitting to APHIS. Failure
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to meet with this requirement will result in a rejection of your application. A copy of the SPOC
receipt and approval letter will be required at the time the award is made.
*Nevada only requires a copy of the SF-424 be mailed to them for information. Check “Not
selected for Review” on Block 16 of the SF-424.
VIII. Funding Restrictions
Plan funds must be obligated by the recipient within 12 months of the effective date of the
agreement. Construction, including renovations of real property, is not authorized. Plan funds
may only be used outreach and education and for the registration of new premises as outlined in
the work plan of the applicant.
Plan funds may not be used for certain types of personnel, including computer software
developers and programmers. The types of personnel who may be funded under these plans
would include program delivery personnel.
Plan funds may not be used for certain types of equipment, including servers and data storage
devices.
Plan funds granted under this announcement may not be used for field trials or research.
The applicant must submit a copy of its fully executed current Negotiated Indirect Cost Rate
Agreement, negotiated by its cognizant Federal agency, when indirect costs are assessed in the
budget. Native American Tribal Governments who do not have a current indirect cost rate
agreement and desire reimbursement of indirect costs should work with the Department of
Interior (its cognizant Federal agency) to formalize a rate agreement. APHIS will require a copy
of the proposal and the provisional rate that is established by the Department of Interior prior to
reimbursing any indirect costs.
IX.

Other Submission Requirements

Applicants can apply to this funding opportunity through http://grants.gov. First time users
should go to the “Get Registered” tab on the Web site and carefully read and follow the steps
listed in order to apply. Your organization will need to be registered with the Central Contractor
Registry (CCR). In order to register with the CCR, a requirement for registering with grants.gov,
your organization will need a Data Universal Number System (DUNS) Number . A DUNS
number is a unique nine-character identification number provided by the commercial company,
Dun & Bradstreet (D&B). To investigate if your organization already has a DUNS number or to
obtain a DUNS number, contact Dun & Bradstreet at 1-866-705-5711. Be sure to complete the
Marketing Partner ID (MPIN) and Electronic Business Primary Point of Contact fields during the
CCR registration process. These are mandatory fields that are required when submitting grant
applications through Grants.gov.
Please note: The DUNS and CCR requirements described above are applicable to all
applicants whether you choose to apply through grants.gov or submit a paper application
package. Allow at least a couple of weeks to accomplish these two steps.
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Applications must be received through grants.gov or at the address below by close of business on
the closing date indicated in V.I. “Submission Dates and Times.”
Applications may be submitted electronically in MS Word, PDF format (email or fax), or one
original paper application package to:

USDA APHIS VS
c/o Vince Chapman, NAIS Program
National Center for Animal Health Programs
4100 River Road – Unit 200
Riverdale, MD 20737
[email protected]
301-734-0739 (voice)
301-734-7964 (Fax)
X.

Application Review Information

A. Criteria
Applications must clearly define a plan for promoting and achieving premises registrations,
define the volume (number of premises to be registered) expected for every three months
(quarterly) of the twelve-month funding period and the details of how the Cooperator will use the
funds to achieve the work plan objectives. The work plan must also describe how the applicant
will interact with the established State or Tribal animal health officials and their established
NAIS coordinating committees.
B. Review and Selection Process
USDA, APHIS, VS is responsible for the allocation of funds to support NAIS implementation
plans that will be funded through cooperative agreements. All work plans will be reviewed by
an APHIS VS review panel in the order in which they are received for consistency with this
announcement. The Review Panel may request adjustments to the work plan if considered of
merit. Once the Review Panel determines the work plan qualifies for an award and
accompanying supporting information is accurate and acceptable, the entire applicant’s package
will be forwarded to the appropriate USDA, APHIS, VS staff person for processing the Notice of
Award. VS has final authority in determining the amount of available funds that will be awarded
to each qualifying NAIS premises registration plan.
Applicants with applications that do not qualify will be advised of their evaluation and reasoning
for the denial of their application. The applicant may resubmit a new application and, if it is
received before the application deadline, will be considered as a new application on the date it is
received.

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XI.

Award Administration Information

A. Award Notice
Applications selected for funding will be notified by email or phone as the review and selection
process is conducted through the application deadline and no later than March 31, 2008.
Approximately 10 days after the email notification of finalized application, APHIS will prepare
and submit a Notice of Award to the Cooperator for signature. Once the Notice of Award is
signed and returned to APHIS for final signature, the agreement will become effective. A letter
will be mailed to any unsuccessful applicants on approximately the same date the selected
applicants are first notified.
B. Administrative and National Policy Requirements
Cooperators of this agreement will not be provided access privileges to national databases.
Successful applicants must comply with the requirements contained in the United States
Department of Agriculture “Uniform Federal Assistance Regulations”, 7 CFR 3015; "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments", 7 CFR 3016; “Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations, 7 CFR 3019; in addition to "Government wide Debarment and Suspension (NonProcurement)", 7 CFR 3017; “Government wide Requirements for Drug-Free Workplace", 7
CFR 3021; "New Restrictions on Lobbying," 7 CFR 3018; and Office of Management and
Budget regulations governing "Controlling Paperwork Burdens on the Public", 5 CFR 1320.
XII.

Reporting

A. Administration of Premises Registration Applications
Awardees’, APHIS’, States’, and Tribes’ Responsibilities & Obligations:
In accordance with NAIS program processes and APHIS’ requirements, the registration of
premises through this cooperative agreement will adhere to the following procedures established
by APHIS:
1. USDA’s Animal and Plant Health Inspection Service, Veterinary Services (APHIS
VS) will notify the States “targeted” for NAIS premises registration by this
cooperative agreement with Awardee.
2. Awardees will contact the appropriate contact person or other responsible person for
the premises to complete the NAIS registration application form provided for use
with this agreement. Applications, without exception, are not to be completed
without the direct consent of the producer.
3. Awardee will stamp or clearly mark the registration application with its name on the
completed premises registration application and submit to the appropriate State office
that administers the premises registration for the premises in question.
4. Upon receipt of the premises registration forms, the State will date stamp the
registration application when received and will process the applications in the order
of date received.
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5. As applications from Awardees are processed, States will maintain a count of
premises registered on the APHIS VS premises reporting template by each Awardee.
6. Premises registrations that result in a premises “exception” will be administered as
quickly as possible. A premises registration exception is when the registration is not
valid for some reason, e.g., an incorrect premises address. When a premises
registration is validly completed, the State will maintain a count of the number of
validly registered premises on the reporting template.
7. Premises registration applications that are not valid or that already have a PIN will be
noted accordingly on the application and returned the 1st and 15th of each month by
the State to Awardee (State to maintain a copy of the invalid registration application).
8. The State will submit the report with the count of premises registered by the Awardee
to APHIS VS the end of each month with a copy also sent to the appropriate Awardee
representative.
9. USDA APHIS VS will maintain a total count of the premises by State and nationally
for each Awardee that were registered as a result of the activities of the respective
cooperative agreement.
10. APHIS is responsible for informing the States of the processes and the States’
corresponding duties outlined herein.
The States or Tribes, if they so prefer, may alter how they process premises registration with
the Awardee. For example, if the volume and/or capabilities of Awardee warrants use of the
online premises registration system, a State could utilize this option and establish Awardee as
an “Agent” for premises registration. The choice to use this or other options is at the
discretion of the State or Tribe. The State or Tribe would still submit the count of premises
registered by each Awardee to APHIS VS.
Awardees’ Responsibilities & Obligations:
1. The premises registration applications obtained by the Cooperator will be sent to the
appropriate State or Tribe for their administration on a weekly basis and those
registration applications will be processed by each State or Tribe.
2. Awardee will maintain quality controls for providing accurate information and to uphold
professional standards related to any marketing and/or solicitation associated with the
registration of new premises and comply with all applicable State and Federal laws
related to any actions done pursuant to this cooperative agreement. Awardee is
prohibited from requesting information beyond what is required on the State premises
registration application form that applies to the premises being registered for the NAIS
program.
B. Other
The Plan Administrator will provide to the APHIS authorized representative quarterly
accomplishment reports on program activities outlined in the work plan. It is suggested that
these reports be submitted in the format illustrated in Appendix A. The reports will be used by
APHIS to verify compliance with provisions of this Agreement. These reports are due no later

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than 30 days after the end of each Federal fiscal quarter except the final report, which is due no
later than 60 days after the Agreement expires or terminates. For this performance-based
cooperative agreement, the second quarterly report will be used to determine whether to award
the next funding amount (25 percent of the total award) and the third quarterly report will be
used to determine whether funding for the 4th quarter funds are provided. The Plan
Administrator will provide to the APHIS authorized representative a properly certified quarterly
Financial Status Report, SF-269, no later than 30 days after the end of each Federal fiscal
quarter and a final SF-269 no later than 60 days after the Agreement expires or terminates.
Any requests for an extension of time to submit the SF-269 must be made in writing to APHIS’
authorized representative before expiration of the initial 30 or 90-day period allowed for
submitting the report. Extensions of time to submit the SF-269 are subject to the discretion of
APHIS’ authorized representative and, if allowed, shall be provided by the authorized
representative in writing.
XIII. Agency Contacts
For questions of programmatic content, please contact:
David L. Morris
APHIS, Veterinary Services
Ph. 970-494-7375
Fax 970-494-7369
[email protected]
For administrative questions, please contact:
Eileen Berke
APHIS, Agreements Services Center
Ph. 301-734-8330
Fax 301-734-8064
[email protected]
XIV. Other Information
Funds for this announcement are dependent on the availability of Fiscal Year 2008
appropriations. USDA is not obligated to make any award as a result of this announcement.
Only the APHIS Authorized Departmental Officer (ADO) can bind the Government to
expenditure of funds. The second portion of this performance based cooperative agreement is
contingent on the Awardee achieving the established performance goals.

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XV.

Appendix A: Accomplishment Report Summary Format

COOPERATIVE AGREEMENT ACCOMPLISHMENT PLAN AND REPORT
07-9XX-0XXXCA
Quarter Completed:

Activity Planned Accomplishment –
Activity
1

List Specific Performance Measures
Enter planned accomplishment:

Program: NAIS
Report Date:
Contact Person:
Performance Measures
- Achievements -

If Objectives Have Not
Been Met, Explain Below:

MEASURABLE OUTCOMES

Explain planned accomplishment:

Activity
2

Enter planned accomplishment:

MEASURABLE OUTCOMES

Explain planned accomplishment:

Activity
3

Enter planned accomplishment:

MEASURABLE OUTCOMES

Explain planned accomplishment:

Activity
4

Enter planned accomplishment:

MEASURABLE OUTCOMES

Explain planned accomplishment:

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Work Site Visited Dates:

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