9000-0022_Justification_2008

SUPPORTING STATEMENT
FOR PAPERWORK REDUCTION ACT SUBMISSION
9000-0022, CUSTOMS AND DUTIES
A.

Justification.

1. Administrative requirements. United States laws impose
duties on foreign supplies imported into the customs
territory of the United States. Certain exemptions from
these duties are available to Government agencies. These
exemptions are used whenever the anticipated savings
outweigh the administrative costs associated with processing
required documentation. When a Government contractor
purchases foreign supplies, it must notify the contracting
officer to determine whether the supplies should be dutyfree. In addition, all shipping documents and containers
must specify certain information to assure the duty-free
entry of the supplies.
2. Uses of information. The contracting officer analyzes
the information submitted by the contractor to determine
whether or not supplies should enter the country duty-free.
The information, the contracting officer’s determination,
and the U.S. Customs forms are placed in the contract file.
3. Consideration of information technology. We use
improved information technology to the maximum extent
practicable. Where both the Government agency and
contractors are capable of electronic interchange, the
contractors may submit this information collection
requirement electronically.
4. Efforts to identify duplication. This requirement is
being issued under the Federal Acquisition Regulation (FAR)
which has been developed to standardize Federal procurement
practices and eliminate unnecessary duplication.
5. If the collection of information impacts small
businesses or other entities, describe methods used to
minimize burden. The burden applied to small businesses is
the minimum consistent with applicable laws, executive
orders, regulations, and prudent business practices.
6. Describe consequence to Federal program or policy
activities if the collection is not conducted or is
conducted less frequently. Collection of information on a
basis other than solicitation-by-solicitation is not
practical.
7. Special circumstances for collection. Collection is
consistent with guidelines in 5 CFR 1320.6.

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2008 Justification

8. Efforts to consult with persons outside the agency.
Under the procedures established for development of the FAR,
agency and public comments were solicited and each comment
addressed before finalization of the text. A notice in the
October 3, 2007, Federal Register made this requirement
available to the public and requested comments. No major
problems regarding this requirement were reported.
9. Explanation of any decision to provide any payment or
gift to respondents, other than reenumeration of contractors
or guarantees. Not applicable.
10. Describe assurance of confidentiality provided to
respondents. This information is disclosed only to the
extent consistent with prudent business practices and
current regulations.
11. Additional justification for questions of a sensitive
nature. No sensitive questions are involved.
12 & 13. Estimated total annual public hour and cost
burden. Time required to read and prepare information is
estimated at 30 minutes per response.
Estimated respondents/yr......................
Responses annually............................x
Total annual responses........................
Estimated hrs/response........................x
Estimated total burden/hrs....................
Estimated cost to public ($24 + 75% OH).......

1,330
10
13,300
.5
6,650
$279,300

14. Estimated cost to the Government. Time required for
Governmentwide review is estimated at 30 minutes.
Annual Reporting Burden and Cost
Reviewing time/hr.............................
Responses/yr..................................x
Review time/yr................................
Average wages/hr..............................x
Average wages/yr..............................
Benefits and overhead.........................+
Total Government cost.........................

.5
13,300
6,650
$20
$133,000
100%
$266,000

15. Explain reasons for program changes or adjustments
reported in Item 13 or 14. This submission requests an
extension of OMB approval of an information collection
requirement in the FAR. The information collection
requirement in the FAR remains unchanged.
16. Outline plans for published results of information
collections. Results will not be tabulated or published.

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2008 Justification

17. Approval not to display expiration date.
applicable.

Not

18. Explanation of exception to certification statement.
Not applicable.
B.

Collections of Information Employing Statistical
Methods.

Statistical methods are not used in this information
collection.

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2008 Justification