Spst 3064-0072 (7-23-08)

SUPPORTING STATEMENT

ACQUISITION SERVICES INFORMATION REQUIREMENTS

(OMB No. 3064‑0072)

BACKGROUND

The collection of information involves the submission of various forms by contractors who wish to do business with the FDIC or are currently under contract with the FDIC, and by government agencies or commercial businesses that provide FDIC with past performance information . The information is used to:

ensure compliance with established contractor ethics regulations (12 CFR Part 366);

obtain information on a contractor’s past performance for proposal evaluation purposes;

review a potential lessor’s fitness and integrity prior to entering into a lease transaction; and

perform background investigations on contractors and contractor personnel.

A. JUSTIFICATION

1. Circumstances and Need

The Federal Deposit Insurance Act (12 U.S.C. Section 1819) empowers the FDIC to enter into contracts using private sector contractors to provide goods or services. This Act also provides that FDIC may promulgate policies and procedures to administer the powers granted to it, including the power to enter into contracts. The authority to establish policies and procedures and generate the contracting program has been redelegated by the Board of Directors to the Director, Division of Administration. Therefore, pursuant to such policies, the Acquisition and Corporate Services Branch, Division of Administration, FDIC Headquarters in Washington D.C., has developed forms and clauses to facilitate the procurement of goods and services from private sector contractors.

The FDIC Fitness and Integrity Certifications, the FDIC Leasing Representations and Certifications and the FDIC Background Investigation Questionnaires for Contractors and Contractor Personnel are a result of the implementation of 12 CFR Part 366. The FDIC adopted 12 CFR Part 366 pursuant to Section 12(f)(3) and (4) of the Federal Deposit Insurance Act, 12 U.S.C. 1822(f)(3) and (4), and the rulemaking authority of the FDIC found at 12 U.S.C. 1819. Pursuant to those sections and consistent with the goals and purposes of titles 18 and 41 of the U.S. Code, the rule establishes the minimum standards of integrity and fitness that contractors, subcontractors, and employees of contractors and subcontractors must meet if they perform any service or function on behalf of the FDIC. This rule includes regulations governing conflicts of interest, ethical responsibility, and use of confidential information in accordance with 1822(f)(3); and the prohibitions and the submission of information in accordance with 1822(f)(4). This rule applies to a person who submits an offer to perform or performs, directly or indirectly, a contractual service or function on behalf of the FDIC.

In addition, the FDIC’s Acquisition Policy Manual requires the evaluation of an offeror’s past performance under formal contracting procedures and is a mandatory technical evaluation criterion in our standard solicitation document. In support of the evaluation of the past performance criterion, the FDIC Past Performance Questionnaire was developed to be submitted by other government agencies or commercial businesses who are doing business, or have done business, with the contractor FDIC is evaluating.

2. Use of Information Collected

The information being requested is used to determine the qualifications, fitness and integrity of contractors wishing to enter into contracts or leases with the FDIC and to obtain past performance information pertaining to specific contractors. The forms have legal significance since their submission represents formal offers and/or averments, which, if fraudulent, are punishable under provisions of both civil and criminal law. The past performance information collected is used to compare and evaluate technical capabilities of multiple offerors. Such evaluations may take place on items ranging in complexity from routine office equipment to highly specialized services.

3. Use of Technology to Reduce Burden

Electronic copies of the following forms are available on FDIC's external website. These forms will be used by contractors that propose on FDIC contracts, contractors doing business with FDIC, and government agencies or commercial businesses that provide past performance information to FDIC. All of the forms except 3700/57 require a signature. FDIC currently does not have electronic signature capability.

FDIC Background Investigation Questionnaire for Contractor Personnel and Subcontractors, Form 1600/04

FDIC Background Investigation Questionnaire for Contractors, Form 1600/07

FDIC Contractor Representations and Certifications, Form 3700/04A

FDIC Integrity and Fitness Representations and Certifications, Form 3700/12

FDIC Leasing Representations and Certifications, Form 3700/44

FDIC Past Performance Questionnaire, 3700/57

4. Efforts to Identify Duplication

The information collected does not duplicate information existing elsewhere. In addition, the FDIC uses option provisions in contracts when an increase in the same or similar products and services can be reasonably anticipated. This approach eliminates excessive solicitation of the same or similar items when competition was used initially and a determination that the price obtained through the option is reasonable.

5. Minimize the Burden on Small Entities

The amount of information collected varies with the competitiveness and complexity of the procurement. In general, procurement requirements are less complex for small firms. Therefore, the amount of information collected from a small firm is generally less burdensome than for a major solicitation responded to by a large firm.

6. Consequences of Less Frequent Collections

The information is collected on an "as‑needed" basis.

7. Special Circumstances

None.

8. Summary of Public Comments; Consultation

None

9. Payment or Gift to Respondents

Not applicable.

10. Confidentiality

The FDIC considers all information submitted on the forms that are the basis of this submission to be confidential in nature.

11. Information of a Sensitive Nature

Except as discussed in (10) above, no sensitive information is collected.

12. Estimates of Annualized Burden

The current burden estimate excludes burden associated with the FDIC Notice and Authorization Pertaining to Consumer Reports, Form 1600/10, which was previously a part of this collection. The FDIC has determined that, because the form requires no burden other than that necessary to identify the respondent and date, it can appropriately be characterized as a “certification” or “consent” and is, therefore, excluded from the definition of “information.”

In addition, since the last renewal of this collection in 2005, FDIC has changed its approach to collecting past performance information for proposal evaluation purposes. A new questionnaire, entitled "FDIC Past Performance Questionnaire (3700/57), has been developed and is currently being routed for approval.

The burden for this collection is as follows:

Hours No. of Burden

FDIC Document Per Unit Respondents Hours

Background Investigation .33 4,000 1,320

Questionnaire Contractor

Personnel & Subcontractors (1600/04)

Background Investigation .50 200 100

Questionnaire Contractors (1600/07)

Contractor Representations & .50 360 180

Certifications (3700/04A)

Integrity and Fitness Representations .33 360 119

& Certifications (3700/12)

FDIC Past Performance .75 1,080 810

Questionnaire (3700/57)

Leasing Representations 1.0 35 35

and Certifications (3700/44)

Total 10,035 2,564

The current burden of 2,564 hours represents a net adjustment of -549 hours due to the elimination of form 1600/10, introduction of a new form 3700/57, an increase in the number of respondents for forms 1600/04 and 3700/44, and a decrease in the number of respondents for forms 1600/07, 3700/4a, and 3700/12.

13. Total Annual Cost Burden

None.

14. Annual Cost to the Federal Government

Hourly Hours No. of Units Annual

FDIC Document Rate ($) Per Unit Per Year Cost ($)

Background Investigation 20.82 .50 4,000 41,640

Questionnaire Contractor

Personnel & Subcontractors

(1600/04)

Background Investigation 20.82 .50 200 2,082

Questionnaire Contractor

(1600/07)

Contractor Representations 44.50 .50 360 8,010

& Certifications (3700/04A)

Integrity and Fitness Represent- 44.50 .50 360 8,010

ations & Certifications (3700/12)

FDIC Past Performance 44.50 .25 1,080 12,015

Questionnaire (3700/57)

Leasing Representations and 58.49 .25 35 512

Certifications (3700/44)

Total 72,269

15. Reason for Program Changes or Adjustments

FDIC has changed its approach to collecting past performance information for proposal evaluation purposes and has developed a new form for this purpose. The new form is entitled "FDIC Past Performance Questionnaire (3700/57) and, pending OMB approval, will be placed in use. In addition, one form, the Notice of Authorization (1600/10), has been deleted from the collection and the burden for the remaining forms has been adjusted to reflect changes in the number of respondents.

16. Publication

The information collected is for internal use and is not published.

17. Display of Expiration Date

The OMB Number and expiration date is displayed on all forms.

18. Exceptions to Certification

None.

B. STATISTICAL METHODS

Not applicable.

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