NHDS - Pretest Facility Questionnaire

Attachment I Pretest Facility Questionnaire NHDS Redesign

National Hospital Discharge Survey Facility Questionnaire

Part A: Initial Confirmation and Telephone Screen

Screening Call (Speak with the Public Affairs Office or the CEO’s office)

Hello. My name is ________ from the Research Triangle Institute (RTI). I am calling on behalf of the National Center for Health Statistics of the Centers for Disease Control and Prevention. Your hospital has been selected to participate in a pretest for the redesign of the National Hospital Discharge Survey, the longest continuing survey of inpatient care in the United States. To determine your eligibility, we need to obtain some information about your hospital. I would like to begin by verifying our records.

1. Is the following name, address and telephone number of this hospital correct? (Read name and address from label below.)

Label with name and address.

If name, address or telephone number is different, please provide new information below.

Hospital name: ____________________________

Address: __________________________________

City, State & ZIP Code: ______________________________

Telephone number: _________________________________

2. Is this hospital a _ (Read service type from label below) _ hospital?

Label with service type.

If the service type is different from above, please record new service type below.

Type of service: ________________________________________________

If different service type is not one of the selected types for the NHDS (see list of excluded service types), then thank the person for his/her time and end the telephone interview.

3a. Is this a federally-owned hospital?

 Yes ---Thank the person for his/her time and end the telephone interview.

 No --- Go to Q. 3b

b. Does this hospital have six beds or more?

 Yes --- Go to Q. 3c

 No --- Thank the person for his/her time and end the telephone interview.

c. Does this hospital have inpatients?

 Yes --- Go to Q. 3d

 No --- Thank the person for his/her time and end the telephone interview.

d. Is this hospital currently licensed by the State?

 Yes

 No --- Thank the person for his/her time and end the telephone interview.

4. We want to send some information about the NHDS to an appropriate person in your hospital. Who would this be and what is his/her contact information?

Name: ________________________________________

Title: ___________________________________________

Address: ___________________________________________

City, State and ZIP Code: ______________________________

Telephone number: ___________________________________

E-mail:______________________________________________

This is the end of the questions. . . . . . .Thank you for your time today!

National Hospital Discharge Survey Facility Questionnaire

Part B: Interview with Hospital Executive

Section I. Introduction

Thank you for arranging this meeting and taking the time to speak with us today. As you know, we would like to talk with you about participating in a pretest to redesign the National Hospital Discharge Survey (NHDS). We are from RTI International, and have been contracted by the Centers for Disease Control and Prevention’s National Center for Health Statistics to facilitate this important endeavor.

Perhaps we could all introduce ourselves before we get started. I am Name/Title/Institution.

You should have received a package in the mail prior to this visit that contained the following materials:

• Introduction letter from Dr. Edward Sondik, Director of the National Center for Health Statistics (NCHS)

• NHDS folder containing a description of the NCHS, the NHDS, the pretest and its purpose

• Frequently Asked Questions related to this pretest

We have additional materials for you today.

• CDC/NCHS IRB Approval Letter

• Patient Sampling Plan

• RTI’s Data Safeguarding Plan

• Facility Questionnaire

• List of Data Abstraction Elements

• Journal Article

• 2005 Advance Data Report

We would like to discuss each of these with you or the appropriate parties during our time today.

Background on the NCHS and the NHDS

The National Center for Health Statistics (NCHS) is responsible for a family of surveys that are designed to measure utilization of the health care delivery system, and are used for a variety of purposes in the public and private sector. A key component in the suite of surveys is the National Hospital Discharge Survey (NHDS). First conducted in 1965, the NHDS has been an important source of information on inpatient utilization in short-stay non-federal hospitals in the United States for many users. Although the NHDS focuses specifically on hospital inpatient care, it fits in a broader portfolio of surveys covering outpatient care, emergency room care, nursing home care, home health and hospice care, and ambulatory surgery center care. Your hospital may in fact participate in one or more of these studies, but RTI is not privy to that information.

About the Current NHDS: The current NHDS produces national estimates of the use of non-federal short-stay U.S. hospitals. The survey provides information on:

• Diagnoses and major surgical and diagnostic procedures

• Lengths of stay

• Patterns of use of care in hospitals of different size and ownership and in various regions of the country.

• Patient characteristics

These data are publicly available for researchers in federal and state governments, hospitals, academia, and other institutions. The public use files do not allow identification of hospitals or patients.  They are used for public health and to inform health care policy and research.

Description and Purpose of the Study and Pretest

We would like to request your assistance in testing a redesigned NHDS. NCHS sought input regarding issues that our health care system will face in the future (e.g., 20 years) from clinicians, researchers, insurers, policy makers, and others - in hospitals, government and academic institutions. Based on the input NCHS determined the data elements to be included in this pretest and created the facility questionnaire and a PC Tool used to abstract patient information. This pretest will focus on testing this tool for the abstraction of 10 medical records.

The pretest will evaluate and refine the preliminary design of a redesigned NHDS and the newly created data capture tool by testing the abstraction and field procedures in thirty (30) hospitals, including yours. The pretest will gain insight into any problems or issues that need to be addressed or corrected in the final set of materials and procedures. Based on the results of the pretest, RTI and NCHS will develop a final well-defined set of field procedures that will allow for consistent data collection from a national sample of hospitals.

Data to be Collected

The pretest will collect data in the following categories:

• Discharge diagnoses and surgical and diagnostic procedures

• Clinical variables, such as laboratory results

• Protected health information, such as name, address, last 4 digits of SSN and demographics, such as race and gender

• Charges and actual payment

• Medications taken upon admission and prescribed at discharge

• Limited disease specific modules

Confidentiality

Because we will be collecting protected health information (PHI) in this survey, we recognize the hospital’s legal obligations to protect PHI and would like to discuss the guarantee of confidentiality that CDC-NCHS provides to hospitals participating in the NHDS pretest.

First let’s discuss Health Insurance Portability and Accountability Act (HIPAA) issues. HIPAA and its Privacy Rule ensure the privacy of study participants. HIPAA permits protected health information (PHI) disclosures without written patient authorization for specified public health purposes to public health authorities legally authorized to collect and receive the information for such purposes. The Centers for Disease Control and Prevention (CDC), including the National Center for Health Statistics, is an authorized public health entity. RTI, as a contractor for the NCHS is considered to be a public health entity under the Privacy Rule with respect to the activities RTI will conduct related to the pretest. This study has been reviewed and approved by the NCHS Institutional Review Board (IRB). The IRB has examined the issues of PHI and the methods RTI and the NCHS will use to protect this information. You are permitted by law to rely on the NCHS IRB review and approval.

The second primary topic of interest is how patient and facility information will be used. Information on patients and facilities will be used only for statistical purposes as required by the Public Health Service Act and the Confidential Information Protection and Statistical Efficiency Act (CIPSEA). Published documents resulting from this pretest will not include any data specific to a hospital or patient. All published summaries will be presented in such a way that no individual facility or patient can be identified. The documents will focus only on the feasibility and methods of collecting the data. Any identifiable information will be held confidential and will be used only by NCHS staff, contractors or agents, only when necessary and with strict controls and will not be disclosed to anyone else without the consent of your facility. Data will be used for statistical purposes only. Under CIPSEA, the penalties for willful disclosure of confidential statistical information (considered a class E felony) are imprisonment for up to 5 years, a fine of $250,000, or both.

Process and Timeline

The process and timeline we will follow will consist of the following steps:

1. We will discuss any questions that the staff have about the various methods of sampling that could be used and the sampling plan we provided.

2. Your designated staff will pull records, after records have been sampled, prior to the sampling visit in January.

3. RTI abstractors will come on site for up to 2 days to abstract the 10 records.

4. We will debrief you while on site at the end of the 2 day RTI abstraction process.

Before we begin

Do you have any questions based on what we have talked about above?

 Yes  Record questions below

 No

Record Questions:

1.__________________________________________________________________________________

2.__________________________________________________________________________________

3.__________________________________________________________________________________

4.__________________________________________________________________________________

5.__________________________________________________________________________________

6.__________________________________________________________________________________

7.__________________________________________________________________________________

8.__________________________________________________________________________________

9.__________________________________________________________________________________

10._________________________________________________________________________________

We would like now to proceed with conducting the pretest in your hospital. Does your hospital agree to participate?

 Hospital agrees to participate  Skip to Section II

 Hospital objects to participating  Go to Q. 1 below

The questions below are to be completed only if a hospital refuses to participate in the pretest. The hospital may outline more than one of the following concerns. The skip pattern assumes that only one is articulated. If more than one concern is raised, please follow the questions for each concern raised by the hospital.

1. What concerns do you have about participating in the pretest?

 Our financial situation does not permit us to dedicate time to this effort.

 We are concerned about collecting PHI and will need to review this with our ERB and/or privacy officer.

 We have too many other priorities at this point in time.

 Other  Please specify: ____________________________________________________________

2. Can we provide you or someone of your choice with any written documentation, such as the HIPPA law, and its exemption provisions?

 Yes Hospital contact person: ___________________________________________________

Specify materials requested: ________________________________________________

_______________________________________________________________________

 No

3. We are disappointed that we will not be able to work further with your hospital but we very much appreciate the time you spent with us today. We would like to take this opportunity to learn a little more about your IRB processes.

a. What is the process for approving research studies that are of a public health nature in your hospital?

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

b. Do you have your own IRB or do you rely on an IRB at another institution?

 We have our own IRB

 We rely on an IRB at another institution.

c. How often does the IRB meet?

 Weekly

 Monthly

 Every other month

 As needed

 Other frequency  please describe: _________________________________________________

d. What is the “typical” turnaround for your hospital IRB?

 2 Weeks

 One Month

 6 weeks

 Two months

 Longer than two months

e. Does your IRB require an in-house Principal Investigator (PI)?

• Yes

• No

This is the end of the questions . . . Thank you for your time today!

Section II. Administrative Information

The information below, in numbers 1-3, needs to be completed before the point person face-to-face interview. This information should be validated during the interview process. Numbers 4-5 should be completed, if information is available, before the interview. Otherwise, complete during the interview.

1. Hospital Name:
2. NHDS Hospital Number:
3. CEO/ Administrator Name:
4a. Primary (Point Person) Contact:			b. E-mail:
c. Telephone Number:		d. Pager / Cell phone:
e. Fax:		f. Room number:
g. Address:	Street:
	City:		State:
	ZIP Code:
5a. Assistant’s Name: 5b. Assistant’s E-mail:
5c. Assistant’s Phone:

6. Hospital Personnel Present During Interview ---This information is to be completed at the interview.
Name	Title	Telephone Number	E-mail

Section III. Hospital Health Care System Information

1. Is this hospital a subsidiary of a larger company or part of a hospital network?

 Yes  Please indicate the name of the larger company / hospital network ______________________________________________________________________

• No

2. Are other hospitals covered under your state license?

• Yes  Please list name(s) of hospitals:_______________________________________________

• No

3. When this hospital reports utilization information to the State, State hospital association, or a third-party vendor, does it include information solely on this facility or in combination with another facility?

• Includes information solely on this facility

• In combination with another facility  Please list the other hospitals with which this hospital’s discharge data are combined.

____________________________________________________________________________________

____________________________________________________________________________________

4. Grid below to be completed from questions 2 and 3 by interviewer. This grid is for the use of the interviewer. It is not to be asked of the hospital.

Instructions:

1. Using the hospitals listed as answers to questions 2 above, please list each hospital in the space at the top of each column. Please be sure that the hospital that you are at is listed in the column heading space for hospital #1. Also, to the extent that the hospitals in the column headings and row headings are the same list the hospitals in the same order in the column and row headings.

2. Using the hospitals listed as answers to question 3 above, please list each hospital in the space at the left of each row. Please be sure that the hospital that you are currently at is listed in the row heading space for hospital # 1.

3. Find the intersection on the chart of the last hospital listed (the highest numbered hospital) in the rows and the last hospital listed in the columns (the highest number hospital).

4. This intersection will indicate the hospitals from which data should be collected. This set of hospitals will be used in Question 6 to help determine the set of hospitals from which data should be collected.

Interviewer to list hospitals from question 2 in column headings → Interviewer to list hospitals from Question 3 in Row headings ↓	Hospital #1	Hospital # 2	Hospital # 3	Hospital # 4
Hospital # 1	Hospital # 1 Only	Hospital # 1 Only	Hospital # 1 Only	Hospital # 1 Only
Hospitals # 2	Hospital # 1 Only	Hospital # 1 and Hospital # 2	Hospital # 1 and Hospital # 2	Hospital # 1 and Hospital # 2
Hospital # 3	Hospital # 1 Only	Hospital # 1 and Hospital # 2	Hospitals # 1,2, and 3	Hospitals # 1,2, and 3
Hospital # 4	Hospital # 1 Only	Hospital # 1 and Hospital # 2	Hospitals # 1,2, and 3	Hospitals # 1,2,3 and 4

5. Are there units within this hospital that are covered by a separate state license or for which discharges are reported separately?

• Yes  Please list the units of the hospital: _________________________________________

• No

6a. How many hospitals are covered by your medical records department?

______ Number of hospitals

b. Can your hospital generate a discharge list that includes only the hospitals determined from the intersection of the grid above but excludes the units listed in Question5?

 Yes

 No  Which hospitals will the data for the patient list that can be provided represent? _______________

______________________________________________________________________________

 Don’t know

7a. Can facility level information be provided for this hospital alone?

 Yes  Skip to Section IV.

 No

 Don’t know

b. Please list the names of the other hospitals that will be included in the facility level information:

______________________________________________________________________________________

______________________________________________________________________________________

Section lV. General Demographics

1. What is the number of currently staffed:

Total beds: __________ Estimate:  Yes  No

Bassinets: _______________ Estimate:  Yes  No

Skilled or Intermediate Nursing Beds: ________ Estimate:  Yes  No

2. What is the primary service type of this hospital?

Mark (X) only one.

 General Acute Care  Children’s Hospital

 Surgical  Cancer

 Long term care acute  Obstetrics & gynecology

 Eye, ear, nose and throat  Alcohol/drug dependency only

 Psychiatric only facility  Rehabilitation only facility

 Heart  Orthopedic

 Other  Please specify: ___________________

3. Do you anticipate any significant changes in your discharge volume in the coming year (for example, opening a cardiac wing or closing a birthing center)?

 Yes → Please explain_____________________________________________

 No

Section V. Record Sampling and Identification

Before we proceed with the next set of questions, I would like to explain a little bit about the plan for selecting the particular discharges from your hospital whose information will be collected for the survey. The discharges that we select from this hospital will be entered into a database with discharges from all the other hospitals that participate in the survey. In order to use these discharges to make national estimates of hospital utilization, it is very important that the particular discharges we select from each hospital have a known chance of being included in the sample. In order to do this, we need to collect information from you about the types and number of inpatients you have in your discharge listing. Ideally, we would like to have your hospital create separate listings of discharges that include inpatients with certain characteristics. Our goal is to be able to have 5 separate listings, with each discharge included in one and only one listing. The 5 separate listings we would like are: (1) observation status cases who were not admitted as inpatients, (2) normal newborn infants, (3) patients with acute myocardial infarction, (4) patients discharged dead, but not in groups 1, 2, or 3 above, and (5) all other discharges not included in groups 1, 2, 3, or 4.

So, in order to find out whether your hospital can create the 5 listings from your master list of discharges, I would like to ask a few questions about your patient mix and the type of descriptive information you have about your patients on your discharge lists.

1. Are there particular types of patients that your hospital does NOT have?

Mark (X) all that apply

 Obstetrics (i.e., labor and delivery)

 Pediatrics

 Adult Acute Myocardial Infarction cases

 Observation status cases

 Other  Please specify:___________________

2. Can your hospital produce a list of inpatient discharges by the following categories?

Mark (X) for one answer in each category

Category	Yes	No	Unknown
ICD-9-CM principal diagnosis code			
Specific ICD-9-CM diagnosis code among all listed diagnoses codes			
ICD-9-CM principal procedure code			
Specific ICD-9-CM procedure code among all listed procedure codes			
Discharge status (deaths, etc.)			
Observation status			

3. Based on your response to Q2 above, which of the following separate discharge listings (i.e., strata) that do not overlap can your hospital create from a list of all your inpatient discharges?

Mark (X) all that apply

 Observation status patients (who are not later admitted as inpatients)

• Normal newborn infants (V30-V39 codes for births, having no additional diagnoses)

• Discharges with Acute Myocardial Infarction (any-listed diagnosis ICD9-CM code of 410, AMI)

 Inpatients discharged dead, excluding the 3 categories above

 All other discharges, excluding the 4 categories above

 Check here if it is not possible to create any of these strata from your discharge list.

4. If your hospital accepts patients into observation status, in which of the following databases may these patients be found?

Mark (X) all that apply

 Inpatient discharges

 Outpatient visits

 Emergency department visits

• Ambulatory surgery visits

• Other  Please specify:___________________

5a. Is it possible for your hospital to separate observation status cases that resulted in inpatient admission from those that did not convert to inpatient admissions?

 Yes---Go to Q 4b.

 No---Skip to Q. 5

5b. Is there an administrative code used to identify those cases?

Yes → What is the code? __________

 No

5. How many months do you retain information in your hospital computer system on-site for each of the following?

• Clinical systems ______ months

• Laboratory systems ______ months

• Billing / financial systems ______ months

6a. Is the medical record numbering system used in this hospital serial, unit or some other system? In a serial numbering system the patient receives a new number on each admission and each medical chart is filed under its own number. In a unit numbering system the patient receives a number on the first hospital admission and retains this number on for all subsequent admissions. In a serial-unit numbering system the patient receives a new number on each admission, but all previous medical record charts are brought forward and filed under the number of the most recent admission.

 Serial

 Unit

 Serial-unit

 Other  Please describe: ___________________________________________________________

6b. Besides inpatients does your medical record numbering system include?

Category	Yes	No	Unknown	Don’t have these types of patients
Outpatients				
Ambulatory surgery				
Less than 24 hour stay for dialysis				
Less than 24 hour stay for sleep studies				
Less than 24 hour stay for other (please specify):____________				

6c. Can your hospital generate a discharge list of inpatients that excludes the following patients?

*For each “No” response, please ask part “d” below.

Category	Yes	No*	Unknown	Don’t have these types of patients
Outpatients				
Ambulatory surgery				
Less than 24 hour stay for dialysis				
Less than 24 hour stay for sleep studies				
Less than 24 hour stay for other (please specify):______________				

6d. Is there any way to distinguish these encounters from other inpatient discharges?

 Yes  How? ______________________________________________________________________________________

 No

Section VI. Data Sources

1. Do you have a policy and related standards that allow your nurses to “chart by exception”? Charting by exception (CBE) is a system for documenting exceptions to normal illness or disease progression, using a shorthand method of charting what is usual and normal. Staff make check marks or write their initials in certain places on the CBE flow sheets.

 Yes

 No

2a. Can the UB-04 data for your hospital be printed?

 Yes  Skip to Q.3.

 No

b. In what format is the UB-04 available?

 Paper

 Electronic

 Other  Please specify: ___________________

3a. Is the UB-04 processed by a third party vendor?

 Hospital --- Skip to Q. 4.

 Third party vendor

b. Does your hospital receive the processed UB-04 back from the third party vendor?

 Yes

 No

c. Will your hospital or the third party vendor be printing the UB-04 form for this study?

 Hospital

 Vendor

4. How many days after the end of a month is the UB-04 completed for all discharges in that month and your hospital would be able to generate a list of discharged patients by ICD-9 code for that month?

____________ Number of days

5a. What percent of payments are received two months after discharge?

________%

b. What percent of payments are received three months after discharge?

________%

6. If a patient is treated at this hospital as an acute inpatient, observation status or emergency department patient up to 30 days before this hospital stay (index admission) or up to 30 days after discharge, please provide details about where the information may be obtained for the categories below.

Directions: For each category mark (X) all that apply.

Where is the best place to find: ↓	Medical record	Billing	Other Please specify
Admission date & discharge date
Encounter type (ED, OPD, Admission)
Principal procedure & principal diagnosis
DRG

Section VIl. Financial and Billing Information

1. What identifying information for each payment needs to be provided, so that actual payment information can be linked to clinical systems and medical records?

Mark (X) all that apply.

 Admission date

 Discharge date

 Patient name

 Social Security number

 Medical record number

 Insurance ID number

 Encounter number/account number/admission number

 Other  Please specify: _________________________________________

Section VIII. Infectious Diseases -- This section should be asked of the Clinical Microbiology Laboratory staff or Director of Infection Control

One of our goals is to estimate the number of bloodstream infections among hospitalized patients. To accomplish that, we would like to ask some questions about your system for keeping records of laboratory test results performed for the patients in this hospital.

1. Are results of blood cultures maintained as part of a computerized database?

 Yes  How long are they kept on site?

_____________ months

_____________ years

 No  Skip to Q. 3a.

2. Can information within the database be manipulated to produce a list of positive blood cultures that contains each of the following data items associated with each culture?

Mark (X) one for each data item.

Data item	Yes	No	Unknown
Date specimen collected			
Type of organism identified			
Medical record number for patient			
Discharge/encounter/billing/visit number for patient			

3a. If lab results are not accessible through electronic format, can your hospital provide a paper listing of all positive blood cultures with culture date and organism name, by patient id?

 Yes

 No

 Don’t know

Section IX. Institutional Review Board This section is optional. Use only if needed.

We will be collecting protected health information (PHI) in this survey. We recognize the hospital’s legal obligations to protect PHI and would like to discuss the guarantee of confidentiality that NCHS provide to hospitals participating in the NHDS National Hospital Discharge Survey.

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its Privacy Rule ensure the privacy of the study participants. HIPAA permits Protected Health Information (PHI) disclosures without written patient authorization for specified public health purposes to public health authorities legally authorized to collect and receive the information for such purposes. The Centers for Disease Control and Prevention (CDC), including the National Center for Health Statistics within CDC, is an authorized public health entity. The National Hospital Discharge Survey (NHDS) data collection plan has been reviewed and approved by the National Center for Health Statistics (NCHS)/Centers for Disease Control’s (CDC) Research Ethics Review Board (IRB). The IRB approval notification was included in the informational packet given to you. They have particularly examined the issues of PHI and the methods NCHS will use to protect this information. You are permitted by law to rely on a CDC IRB review and approval.

Information on patients and facilities obtained in this study will be used only for statistical purposes as required by the Public Health Service Act. Published documents resulting from this study will be presented in such a way that no individual facility or patient can be identified. Under section 308(d) of the Public Health Service Act [42 USC 242m (d)], the only persons to be granted access privileges to the protected health information after collection will be staff of NCHS and its contractors who have (a) been authorized to work with the file, (b) signed the Nondisclosure Statement in the NCHS Staff Manual on Confidentiality and (c) have seen the NCHS Confidentiality Videotape. In addition, the Confidential Information Protection and Statistical Efficiency Act (CIPSEA), passed in 2002, provides additional protection of all statistical data collected under a pledge of confidentiality. Under CIPSEA, the penalties for willful disclosure of confidential statistical information (considered a class E felony) are imprisonment for up to 5 years, a fine of $250,000, or both.

1. Will your hospital need to clear participation for the NHDS through your Institutional Review Board (IRB)?

 Yes

 No  Skip to Section X.

 Don’t know

2a. Would a representative from your hospital be interested in speaking with the CDC/NCHS IRB to better understand the protection they provide?

 Yes  Please provide name, telephone number and email address: ____________________________________________________________________________________________________________________________________________________________________

 No

b. Can we provide you or someone of your choice with any written documentation such as the HIPAA law and its exemption provisions?

 Yes  Please provide name, telephone number and email address: ____________________________________ ___________________________________________________________________________________

Please specify materials requested: _______________________________________________________

 No

3. How often does the hospital’s IRB convene?

 Once a week

 Once a month

 Every three months

 As needed

 Other  Please specify:___________________________________

4. Will your hospital accept the materials presented to the CDC/NCHS IRB or will separate materials need to be prepared?

 Accept NCHS materials

 Separate materials need to be prepared (Please provide a copy of these materials)

5. Does your IRB require an in-house Principal Investigator (PI)?

 Yes

• No

6. Who should RTI contact about IRB issues? Please provide name, telephone number and email address.___________________________________________________________________________

Section X. Key Contacts

Inpatient Data

Sampling	Name:	Title:	Phone Number:
	E-mail:	Room #:
Medical Record Abstraction	Name:	Title:	Phone Number:
	E-mail:	Room #:
Facility Form	Name:	Title:	Phone Number:
	E-mail:	Room #:
Infection Control Department	Name:	Title:	Phone Number:
	E-mail:	Room #:
Laboratory	Name:	Title:	Phone Number:
	E-mail:	Room #:
Financial/Billing	Name:	Title:	Phone Number:
	E-mail:	Room #:
IT/Other Data in Electronic Form	Name:	Title:	Phone Number:
	E-mail:	Room #:
IRB	Name:	Title:	Phone Number:
	E-mail:	Room #:

Section XI. Closing

Thank you for your time today. This has been very helpful to us. The RTI abstractor will be _________________________________________________.

He/she would like to return on approximately _______________ (date) to abstract the 10 records. During the pretest, NCHS staff will be accompanying the RTI abstractors to observe and evaluate the sampling procedures, the data collection process and the abstraction process.

Would this date be all right with you? We will discuss these dates with the abstractor and confirm with you within a couple days.

We are extremely appreciative of your willingness to work with us and the CDC/NCHS in developing these processes and procedures. This is a pretest and we are seeking your comments and input into learning about what works and does not. To do this, we have scheduled a debriefing with you at the end of the abstraction process. We are very much looking forward to working with you to refine this pretest, which will provide a basis for health policy and research over the next decades.

NATIONAL HOSPITAL DISCHARGE SURVEY REDESIGN

Part C: Hospital Facility Information Form

Thank you for participating in the pretest for the redesign of the National Hospital Discharge Survey. The information collected will be invaluable to policymakers, researchers and all who provide patient care in America’s hospitals and healthcare systems.

The first section of this questionnaire (questions 1 and 2) collects basic hospital and key contact information. The second section (questions 3-7) is similar to the American Hospital Association (AHA) annual survey, and largely utilizes AHA definitions. The third section (questions 8–22) asks for information that is not generally part of the AHA survey, for example, more detailed information on staffing, health information technology, and payment. If you have questions as you complete this form, please contact Ms. Sharon Campolucci of Research Triangle Institute at (770) 407-4905.

PLEASE RETURN FORM TO YOUR RTI CONTACT: _________________________________________________

1. Hospital Information (pre-printed label)

American Hospital Association Number:						NHDS Number:
Legal Name:
Address:
City:				State:		__ __	ZIP Code:	__ __ __ __ __
Phone:		(__ __ __) __ __ __ - __ __ __ __			Fax:	(__ __ __) __ __ __ - __ __ __ __

2. Person Completing This Form

Name:
Title:
E-mail:
Dept. Address:
Phone:	(____)____-_____	Fax:	(____)____-_____

Hospital Demographics

3. Please provide the hospital utilization statistics below for calendar year 2007. If the statistics provided below are not for calendar year 2007, please indicate the 12 month period provided: ________________________

a. Was this facility open as of 01/01/2007?  Yes  No  When did your hospital open ______________________?
b. Total number of acute inpatient admissions: _______________
c. Total number of inpatient days:_____________days
d. Average length of stay (all acute inpatients): _____________days
e. Total number of live births:_____________________________
f. Number of operating rooms: ____________________________
g. Number of surgeries inpatient:___________________________
h. Number of surgeries outpatient:__________________________
i. Number of emergency department visits:________________________
j. Number of outpatient visits (excluding emergency department) :_____________________

4. What is the ownership type of this hospital?

Please mark (X) only one.

 Non-Profit, not religious order affiliated

 Non-Profit, religious order affiliated

 Government

 Proprietary

 Other  Please specify: ________________________________________________

5. Is this a primary teaching hospital for a medical school?

 Yes

 No

6. Is this a critical access hospital?

• Yes

• No

Clinical Capabilities and Services

7. For each type of clinical capability and service listed below, please mark (X) whether your hospital provides the service.

Clinical Capabilities and Services		Service Provided In This Hospital
	AHA 2007 survey question #	Provided	Not Provided
Airborne infection isolation room (specify number of rooms)________ rooms.	21		
Cardiology and cardiac surgery services	32
Adult cardiac catheterization	N/A		
Adult interventional cardiac catheterization	32c		
Adult cardiac surgery	32e		
End of life services	45
Hospice program	45a		
Palliative care program	N/A		
Paid patient representative services (Organized hospital services providing paid personnel through whom patients and staff can seek solutions to institutional problems affecting the delivery of high quality care and services)	N/A		
Wound management team	N/A		
Dedicated geriatric inpatient team	N/A		

Health Information Technology

8. Does your hospital use electronic MEDICAL RECORDS for inpatients (not including billing records)?

 Yes, all electronic

 Yes, part paper and part electronic

 No

 Don’t know

9. For each of the computerized capabilities below, please indicate whether your hospital has the capability for inpatient wards, does not have the capability, or you do have the capability but the function is turned off such that is not used.

	Hospital Inpatient Wards
	Yes	No	Don’t Know	Turned off
9a. Patient demographic information?				
If yes, does this include patient problem list?				
9b. Orders for prescriptions?				
If yes, are there warnings of drug interactions or contraindications provided?				
If yes to Q. 9b, are prescriptions sent electronically to the pharmacy?				
9c. Orders for tests?				
If yes, are orders sent electronically?				
9d. Viewing lab results?				
If yes, are out of range levels highlighted?				
9e. Viewing imaging results?				
If yes, are electronic images returned?				
9f. Clinical notes?				
If yes, do they include medical history and follow up notes?				
9g. Reminders for guideline-based interventions and/or screening tests?				
9h. Public health reporting?				
If yes, are notifiable diseases sent electronically?				

10. From which of the following hospital units can inpatient electronic medical records be accessed?

Please mark (X) all that apply.

Inpatie Wards ICU ED Obs Unit Outpatient

 ICU

 ED

 Observation Unit

 Outpatient

11. Does your coding staff use electronic coding software?

 Yes  Please write the name of the vendor: __________________________________________

 No

Financial information

12. Please indicate the distribution of total revenue received from patient care from the following sources for calendar year 2007.

	Percent Total Revenue from Patient Care
Medicare
Medicaid/SCHIP
Private/Commercial
Patient payments
TRICARE
Workers’ Compensation
Other Government
Other:______________________
TOTAL	100%

13. What was the amount of your hospital’s uncompensated care in 2007?

$______________________ Uncompensated care in 2007

14. What percentage of your hospital’s revenue came from Medicaid and Medicare Disproportionate Share Program in 2007?

a. %________ Medicaid Disproportionate Share Program in 2007

b. %________ Medicare Disproportionate Share Program in 2007

Emergency Department and Special Hospital Units

15a. Does your hospital have an Emergency Department?

 Yes

 No  Skip to Q. 16.

b. Is the Emergency Department staffed 24 hours per day?

 Yes

 No

3. Does this hospital have a dedicated Pediatric or Psychiatric Emergency Services Area?

	Yes	No
Dedicated Pediatric Emergency Service Area		
Dedicated Psychiatric Emergency Service Area		

d. What is the trauma level rating of the Emergency Department and hospital?

For each column, please mark (X) only one box.

	Adult	Pediatrics
None		
Level I		
Level II		
Level III		
Level IV		
Level V		
Other/Unknown		

16. What is the level of care provided by your Neonatal Intensive Care Unit?

Please mark (X) only one.

 I

 II

 III

 IV

 V

 No neonatal intensive care unit

17. Does your hospital have a dedicated observation unit?

 Yes  __________ Number of beds

 No

 Don’t know

18. Does your hospital have a dedicated cardiac intensive care unit?

 Yes  What is the number of currently staffed beds? (Beds that are licensed and physically available for which staff is on hand to attend to the patient who occupies the bed. Staffed beds includes those that are occupied and those that are vacant.)

__________ Currently staffed beds

 No

 Don’t know

Staffing

19. We are also interested in finding out about hospitalists (physicians whose primary professional focus is the general medical care of hospitalized inpatients), excluding physicians who work in Intensive Care unit(s).

a. Does your hospital employ hospitalists (exclude physicans who work only in Intensive Care Units)?

• Yes

• No  Skip to Q. 20.

 Don’t know

b. Please indicate the services where hospitalists work and the number of hospitalist full-time equivalents (FTEs) that the hospital has for each of the services during calendar year 2007. A person working 40 hours/week constitutes one FTE. A person working 20 hours/week would be 0.5 FTE. Please exclude phyisicans who work only in the Intensive Care Unit(s).

Service	Current number of hospitalist FTEs
Internal medicine
Surgery
Pediatrics
Other: Specify
Other: Specify
Other: Specify
Other: Specify
Total hospitalists:

c. Please list the total number of FTEs of each type of employee that is employed per month in the following inpatient areas for calendar year 2007. A person working 40 hours/week constitutes one FTE. A person working 20 hours/week would be 0.5 FTE. Please do not leave boxes blank. Put in N/A if it does not apply.

Area	Registered Nurses	Licensed Practical Nurse	Nurse Aides
Total inpatient care
Total contract/agency for inpatient care

Thank you for your participation!!! Please return completed facility questionnaire, including the section on Infectious Disease, to your RTI contact.

Infectious Diseases  Please forward the section below to the Director of Clinical Microbiology Laboratory or the Infection Control Department

Instructions

Please provide below cumulative susceptibility data from clinical microbiology laboratory for the time period January 1, 2007, through December 31, 2007. These data should be reported in a similar fashion as the Clinical Laboratory Standards Institute (CLSI) M39 Guidelines.

Please check one box: to indicate the time period for which you are providing data:

 January 1, 2007 through December 31, 2007 (PREFERRED)

 Some other time period. What time period?__________________________________ ________________________________________________________________________

These data should reflect organisms tested for all inpatient areas of the hospital (includes intensive care unit and other inpatient areas). For each organism listed, provide the total number of organisms tested by the laboratory in column 1. In column 2, enter the number of tested organisms that were susceptible to the antimicrobial listed in the header.

If possible, please restrict information to inpatients only. Please check the box to indicate the population represented by these data.

 Data reported are for all patients, inpatient and outpatient

 Data reported are for inpatients only

 Data are reported for some other population. Please describe the population the data represent._____________________________________________________________________

Gram Negative Aerobes		Imipenem or Meropenem
	a. Total number tested	b. Total number susceptible	OR	c. Percent susceptible
Acinetobacter spp.
P. aeruginosa

Gram Positive Aerobes		Clindamycin
	a. Total number tested	b. Total number susceptible	OR	c. Percent susceptible
S. aureus (MRSA)
S. aureus (MSSA)

Thank you for your participation.  Please return this section to your hospital contact: ________________________________________

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