Annual Mandatory Collection for Elementary and Secondary Education for EDFacts

Paperwork Reduction Act Submission Supporting Statement

Annual Mandatory Collection of Elementary and Secondary Education Data through EDFacts

August 2007

Attachment B-4

EDFacts Data Set For

School Year 2007-08

Metadata

Metadata are data collected to explain other data. ED plans to collect metadata in such a way that states need only to update them when they change. Below are examples of the types of metadata that will be collected to explain the data.

State Definitions. Some of the definitions of EDFacts Data Groups include references to state definitions. To understand the data, EDFacts will collect the state definitions.

General SEA Information. There are a number of basic components of SEAs that differ from one state to the next, for example:

• School year/start of school year – SEAs will be asked what 12-month period of time defines a school year. The school year is often but not always October 1 through September 30.

• Charter School Legislation – SEAs will be asked when the state approved Charter School legislation. ED will pre-populate based on information already collected.

• Special Education Count Date – SEAs will be asked what specific date the child count required by IDEA was conducted.

• Directory – SEAs will be asked to update a general description of the education units in the state that was developed during previous state site visits.

Assessment. Each state has in place a state assessment system that is unique to that state. In order to properly interpret the data submitted on this subject, users of the data need information beyond the counts of students by performance level, including

• Performance levels – SEAs will be asked how each performance level maps to "proficient" in NCLB.

• Instrument – SEAs will be asked for a description of the assessment instruments such as academic subjects and grades covered as well as the basic test administrative procedures and processes for handling the results.

• Accommodations – SEAs will be asked what accommodations are available/provided to students and under what circumstances.

• Timing – SEAs will be asked when the assessment was conducted, e.g., November or April.

AYP Reporting. As is the case with the previous examples, AYP reporting includes components that are state specific and, when known, help to inform interpretation of state data submissions, including

• Full Academic Year – SEAs will be asked what period of time a student is at school for inclusion in AYP reporting.

• Targets – SEAs will be asked for the target percentage of students proficient under NCLB by school year.

Graduation Rates. States calculate graduation rates differently. In order to properly interpret the data submitted, users of the data need to know how the graduation rate was calculated, including whether the average freshman graduation rate was used.

Safety and Discipline. To interpret data for the firearms incidents, the Department needs to know how each state implemented requirements for expulsion for 1 year and referrals to the justice system because of firearms violations. The Department also needs to know how the state law handles alternative placement, whether it is required or encouraged, and whether it is supported with state funds. Each year, SEAs will indicate whether changes occurred and, if changes were made, what those changes were. The Department also needs the state definition of violence (with and without injury), weapons possession, alcohol related, and illicit drug related.

Migrant Child Count. The migrant child count will be used to allocate funds of the migrant education program, Title I Part C. The Department needs information about the states’ calculation and validation procedures, including information systems used, the data collection and management procedures, the methods used to count the children, and the quality control procedures.

Public School Choice and Supplement Services. Data are collected on the students who applied for public school choice and supplemental education services (SES). The definition of applied is needed to interpret the data. Data are also collected on who receives supplemental education services (SES). The threshold for inclusion as receiving supplemental education services (SES) is needed to interpret the data.

State Submission Plans

Each year, SEAs will complete a submission plan that provides the month they plan to submit files and an estimate of the number of LEAs and/or schools that will be included in each file. This information is necessary in order to monitor state progress and determine when states complete their submissions for each data file. States can use the submission plans to track the data source within their SEA for each data file and to schedule the work associated with file submissions. SEAs have access to EDFacts, which includes reports on the status of their submissions in relation to their plans.

Civil Rights Data Collection

As part of their SY 2007-08 submission plans, 50 states and DC will provide information about their plans to transition to providing the Civil Rights Data Collection (CRDC) through the EDFacts Submission System (ESS). The CRDC has been a biennial survey collected directly from LEAs and includes a summary survey for the LEA as well as a survey for each school in the LEA. The last two CRDCs have been conducted primarily on-line, although mainframe tapes and paper surveys were allowed. For these two collections, one state provided all the data on behalf of its LEAs, while another state provided some data on behalf of its LEAs.

The next CRDC (the 2008 CRDC) will begin the transition of the CRDC to collection from states. It will be due March 2009 and will request data on SYs 2007-08 and 2008-09. See the table below for 2008 CRDC data groups that will be scheduled for ESS submission. The subsequent CRDC, the 2010 CRDC, will request data on SY 2010-11 through ESS submission. To prepare for this transition, as part of their submission plan, SEAs will provide information about their plans to supply data to meet the requirements of the CRDC. The table below illustrates the Department’s transition plan for the CRDC. Data Group ID 306 is the Graduate/Completer Table. The Data Groups in Sets A, B, and C are identified later in this section.

EDFacts Collection of CRDC Data
2008 CRDC (Due March 2009)		Off Year for Traditional CRDC	2010 CRDC
SY 2007-08	SY 2008-09	SY 2009-10	SY 2010-11
SEAs provide ID 306	SEAs provide ID 306	SEAs provide ID 306	SEAs provide ID 306
	SEAs provide Data Groups in Set A	SEAs provide Data Groups in Set A	SEAs provide Data Groups in Set A
SEAs can provide some or all Data Groups in Set B	Pilot testing of Data Groups in Set B	Pilot testing of the remaining Data Groups in Set B	SEAs provide all Data Groups in Set B
	SEAs can provide some or all Data Groups in Set C	Pilot testing of the remaining Data Groups in Set C	SEAs provide all Data Groups in Set C

CRDC Data Already Collected as Part of ESS

Some of the data in the CRDC are already collected as part of the ESS. Because these data groups have been part of the ESS, ED expects SEAs to provide them for the 2008 CRDC. For the 2008 CRDC, SEAs will need to provide the data group Graduate/Completers Table (ID 306) for SY 2007-08 no later than March 2009. Details about this data group can be found in the Student section of this attachment. Also, for the 2008 CRDC, SEAs will need to provide the following data groups for SY 2008-09 no later than March 2009:

Set A Data Groups

• Grades Offered (ID 18) – Directory Section

• School Type (ID 21) – Directory Section

• Magnet Status (ID 24) – Education Unit Section

• Charter Status (ID 27) – Directory Section

• Membership Tables (ID 39) – Student Section

• Children with Disabilities (IDEA) School Age Tables (ID 74) – Student Section

• LEP Program Tables (ID 123) – Student Section

• Children with Disabilities (IDEA) Early Childhood Tables (ID 613) – Student Section

• LEP Enrolled Tables (ID 678) – Student Section

As part of this transition, ED has merged the CCD magnet status (ID 665) with the CRDC magnet status (ID 24). The merger results in permitted codes for magnet schools as well as magnet programs. Also, as part of this transition, ED has merged Children with Disabilities (OCR) Tables (ID 568) with Children with Disabilities School Age (ID 74). The data previously collected in the All LEP Students (OCR) Table (ID 621) is now collected in the LEP Enrolled Table (ID 678).

CRDC Data Not Previously Collected as Part of ESS

Some of the data in the CRDC have not been part of ESS; these data groups are described in the following pages.

SEAs will need to provide Set B data groups for the 2010 CRDC (SY 2010-11). SEAs are encouraged to also provide as many of these as possible for the 2008 CRDC by submitting them for SY 2007-08. SEAs are encouraged to provide data on SY 2007-08 for the CRDC while they are providing the rest of their SY 2007-08 data.

Set B Data Groups

Data Group Name	Levels	Data Group ID	Page Number
AP Enrollment Tables	School	626	10
AP Testing Results Tables	School	659	12
AP Testing Scope Tables	School	658	13
Children with All Disabilities Discipline Tables	School	194	19
Children without Disabilities Cessation Tables	School	666	20
Children without Disabilities Discipline Tables	School	174	21
GED Credentials Tables	LEA	627	22
Graduation Test Passing Tables	School	661	25
Graduation Testing Tables	School	298	26
Interscholastic Athletic Sports Table	School	561	27
Interscholastic Athletic Teams Table	School	433	28
Interscholastic Sports Team Participants Table	School	444	29
Promotion Testing Tables	School	288	32

SEAs will also need to provide Set C Data Groups for the 2010 CRDC. SEAs are encouraged to also provide as many of these as possible for the 2008 CRDC for SY 2008-09.

Set C Data Groups

Data Group Name	Levels	Data Group ID	Page Number
AP Course Selection	School	660	8
AP Course Types Offered	School	352	9
AP Participation Tables	School	359	11
Ability Grouping Status	School	29	14
Alternative School Focus	School	28	15
Children Awaiting Initial Evaluation for Special Education	LEA	478	16
Children Evaluated for Special Education But Not Receiving Services	LEA	567	17
Children Receiving Services under Section 504	LEA	99	18
GED Participation Tables	LEA	639	23
Gifted/Talented Programs Tables	School	46	24
Membership (CRDC)	LEA	643	30
Preschool Programs Tables	School	641	31
Single Sex Table	School	642	33
Teacher Credentials Table	School	400	34

The end of this section includes separate pages for each of the data groups in set B and set C. The data groups in set A are described elsewhere in the package as indicated in the list of set A data groups.

On-Line Data Collection Data Groups

A number of program offices in ED have reporting mandates for information that is general, state-level information that could be updated once a year. These information requests do not align with the general guidelines for ESS data groups and data categories. Unlike the data collected using the ESS data groups (which collect data using sequential flat files), this information is substantially less complex and can be collected directly using an on-line tool. States would update the data by logging into the EDFacts system and completing appropriate forms once a year. This change will minimize state burden by removing the ESS data file submission step but still provide the program offices with the information they need.

The remainder of this section includes a separate page for each data group.

On-Line Data Collection Data Groups
Data Group Name	Data Group ID	Section – Subject	Page Number
Homeless Educational Support Services and Activities Status Table	516	On-line Data Collection	35
LEP Program Instruction Status Table	622	On-line Data Collection	36
LEP Programs Terminated Table	494	On-line Data Collection	37
Migrant Eligible Students GED	638	On-line Data Collection	38
N or D Average Length of Stay in Funded Facilities Table (LEAs)	633	On-line Data Collection	39
N or D Average Length of Stay in Funded Facilities Table (State Agencies)	632	On-line Data Collection	40
N or D Funded Facilities Table (LEAs)	631	On-line Data Collection	41
N or D Funded Facilities Table (State Agencies)	630	On-line Data Collection	42
Unsafe School Choice - Offered	646	On-line Data Collection	43
Unsafe School Choice - Transferred	645	On-line Data Collection	44

GEPA

This OMB package includes data collected for the General Education Provisions Act (GEPA), Section 424 for FY 2006 and 2007. GEPA 424 mandates reporting on the distribution of federal education funds to school districts and other entities, such as libraries, colleges and universities, state agencies, individual schools, and private recipients.

Because there are multiple channels to distribute federal education funds, the data for the GEPA report come from multiple sources. First, ED uses data from its own systems on grants to obtain the information on the federal education funds ED distributes directly to school districts and other entities. Examples of this type of program include the Impact Aid and Magnet Schools programs. Second, ED collects data from SEAs on the federal funds they distribute. Examples of this type of program include the Title I Part A Grants to LEAs. These data are described in the finance section of this package as the Federal Programs Funding Allocation Table (ID 547, N/X035).

Data Groups for 2007-08 EDFacts Data Set
Group Name	AP Course Selection
ID	660
Section	Survey - Civil Rights
Definition	The method used for students to be enrolled in AP courses.
Permitted Values or Format	Self-selection, referral, or other requirement
Reporting Period	October 1
Category Set A	Academic Subject (AP)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Report only for schools that offer AP courses.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	AP Course Types Offered
ID	352
Section	Survey - Civil Rights
Definition	The unduplicated number of different types of Advanced Placement (AP) courses offered by the school such as American Government, Spanish, and Calculus A/B.
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for schools that offer AP courses. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	AP Enrollment Tables
ID	626
Section	Survey - Civil Rights
Definition	The unduplicated number of students who took one or more advanced placement (AP) courses.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Race/Ethnicity, Sex (Membership)
Category Set B	Disability Status (Only), Sex (Membership)
Category Set C	LEP Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Report only for schools that offer AP courses.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	AP Participation Tables
ID	359
Section	Survey - Civil Rights
Definition	The number of students who took advanced placement (AP) courses in each academic subject.
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A	Academic Subject (AP), Race/Ethnicity, Sex (Membership)
Category Set B	Academic Subject (AP), Sex (Membership), LEP Status (Only)
Category Set C	Academic Subject (AP), Disability Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership), Academic Subject (AP)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. AP Participation Tables (ID 359) include the data category “academic subject” in category sets A, B, and C. The data are duplicated because each student should have data for each academic subject. However, for each academic subject, the data should be unduplicated. Report only for schools that offer AP courses.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	AP Testing Results Tables
ID	659
Section	Survey - Civil Rights
Definition	The unduplicated number of students passing and failing some or all of the AP tests for courses they took.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Testing Status (AP), Race/Ethnicity, Sex (Membership)
Category Set B	Testing Status (AP), Disability Status (Only), Sex (Membership)
Category Set C	Testing Status (AP), LEP Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership), Testing Status (AP)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Report only for schools that offer AP courses.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	AP Testing Scope Tables
ID	658
Section	Survey - Civil Rights
Definition	The unduplicated number of students who took AP tests for AP courses taken by the students.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	AP Testing Scope, Race/Ethnicity, Sex (Membership)
Category Set B	AP Testing Scope, Disability Status (Only), Sex (Membership)
Category Set C	AP Testing Scope, LEP Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for schools that offer AP courses. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Ability Grouping Status
ID	29
Section	Survey - Civil Rights
Definition	An indication whether the school has students who are ability grouped for classroom instruction in mathematics or English/reading/language arts.
Permitted Values or Format	Yes, No
Reporting Period	Beginning of School Year
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Alternative School Focus
ID	28
Section	Survey - Civil Rights
Definition	An indication of the specific group of students whose needs are designed to be met by the alternative school.
Permitted Values or Format	Alternative School for Students with Academic Difficulties, Alternative School for Students with Discipline Problems, Alternative School for Students with both Discipline and Academic Problems, Not an Alternative School
Reporting Period	Beginning of School Year
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Children Awaiting Initial Evaluation for Special Education
ID	478
Section	Survey - Civil Rights
Definition	The unduplicated number of children in the district who are awaiting initial evaluation for special education programs and related services.
Permitted Values or Format	Integer
Reporting Period	Child Count Date
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Children Evaluated for Special Education But Not Receiving Services
ID	567
Section	Survey - Civil Rights
Definition	The unduplicated number of children in the district who have been evaluated as requiring special education and related services, but who are not receiving these services.
Permitted Values or Format	Integer
Reporting Period	Child Count Date
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Children Receiving Services under Section 504
ID	99
Section	Survey - Civil Rights
Definition	The unduplicated number of children who have been identified as having a disability and are receiving related aids and services solely under the Rehabilitation Act of 1973, Section 504.
Permitted Values or Format	Integer
Reporting Period	Child Count Date
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Children with All Disabilities Discipline Tables
ID	194
Section	Survey - Civil Rights
Definition	The number of children with disabilities who were disciplined during the school year.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Discipline Method (IDEA/504), Disability Status (Only)
Category Set B	Discipline Method (IDEA/504), Section 504 Status
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Children with All Disabilities Discipline Tables (ID 194) includes the data category “discipline method” in category sets A and B. The data are duplicated because a student could have more than one type of discipline method. However, for each discipline method, the data should be unduplicated.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Children without Disabilities Cessation Tables
ID	666
Section	Survey - Civil Rights
Definition	The unduplicated number of students who, after expulsion from school, were not offered other educational services by either the school or local education agency (LEA).
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Sex (Membership), Race/Ethnicity
Category Set B	Sex (Membership), LEP Status (Only)
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Children without Disabilities Discipline Tables
ID	174
Section	Survey - Civil Rights
Definition	The number of children without disabilities who were disciplined during the school year.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Discipline Method (Non-Disabled), Race/Ethnicity, Sex (Membership)
Category Set B	Discipline Method (Non-Disabled), Sex (Membership), LEP Status (Only)
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Children without Disabilities Discipline Tables (ID 174) includes the data category “discipline method” in category sets A and B. The data are duplicated because a student could have more than one type of discipline method. However, for each discipline method, the data should be unduplicated.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	GED Credentials Tables
ID	627
Section	Survey - Civil Rights
Definition	The unduplicated number of students ages 16 through 19 who received a GED credential after participating in a preparation program operated by the school district.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Race/Ethnicity, Sex (Membership)
Category Set B	Disability Status (Only), Sex (Membership)
Category Set C	LEP Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for LEAs that operate a GED program. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	GED Participation Tables
ID	639
Section	Survey - Civil Rights
Definition	The unduplicated number of students ages 16-19 participating in GED programs operated by the local education agency (LEA).
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Race/Ethnicity, Sex (Membership)
Category Set B	Disability Status (Only), Sex (Membership)
Category Set C	LEP Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for LEAs that operate a GED program. Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Gifted/Talented Programs Tables
ID	46
Section	Survey - Civil Rights
Definition	The unduplicated number of students enrolled in special programs during regular school hours because of unusually high academic ability or a specialized talent or aptitude.
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A	Sex (Membership), Race/Ethnicity
Category Set B	Sex (Membership), Disability Status (Only)
Category Set C	Sex (Membership), LEP Status (Only)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report for schools that have gifted and talented programs. Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Graduation Test Passing Tables
ID	661
Section	Survey - Civil Rights
Definition	The unduplicated number of students retaking test(s) required for graduation one or more times prior to passing all required tests.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Times Test Taken, Race/Ethnicity, Sex (Membership)
Category Set B	Times Test Taken, Disability Status (Only), Sex (Membership)
Category Set C	Times Test Taken, LEP Status (Only), Sex (Membership)
Category Set D	Times Test Taken, Section 504 Status, Sex (Membership)
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership), Times Test Taken
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for schools with a graduation level. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Graduation Testing Tables
ID	298
Section	Survey - Civil Rights
Definition	The unduplicated number of students who were tested for graduation decisions when the test is required or a significant factor in graduation decisions.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Testing Status (OCR), Alternate Assessment (OCR), Race/Ethnicity, Sex (Membership)
Category Set B	Testing Status (OCR), Alternate Assessment (OCR), Disability Status (Only), Sex (Membership)
Category Set C	Testing Status (OCR), Alternate Assessment (OCR), LEP Status (Only), Sex (Membership)
Category Set D	Testing Status (OCR), Alternate Assessment (OCR), Section 504 Status, Sex (Membership)
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership), Testing Status (OCR), Alternate Assessment (OCR)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Report only for schools with a graduation level.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Interscholastic Athletic Sports Table
ID	561
Section	Survey - Civil Rights
Definition	The number of interscholastic athletic sports represented by high school-sponsored teams in which only male or only female students participate.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Sex (Membership)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for high schools with sponsored teams. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Interscholastic Athletic Teams Table
ID	433
Section	Survey - Civil Rights
Definition	The number of high school-sponsored interscholastic athletic teams in which only male or only female students participate.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Sex (Membership)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for high schools with sponsored teams. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Interscholastic Sports Team Participants Table
ID	444
Section	Survey - Civil Rights
Definition	The number of participants on high school-sponsored interscholastic sports teams.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Sex (Membership)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Report only for high schools with sponsored teams. Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009. Students can be reported as participating in more than one team.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Membership (CRDC)
ID	643
Section	Survey - Civil Rights
Definition	The unduplicated number of students enrolled in the local education agency (LEA), including students enrolled in pre-kindergarten, preschool, and non-LEA facilities (public and private schools, intermediate units, residential facilities outside the LEA, social service agencies, and homebound/hospital students).
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Preschool Programs Tables
ID	641
Section	Survey - Civil Rights
Definition	The unduplicated number of students in preschool (pre-kindergarten) programs.
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A	Race/Ethnicity, Sex (Membership)
Category Set B	Disability Status (Only), Sex (Membership)
Category Set C	LEP Status (Only), Sex (Membership)
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Promotion Testing Tables
ID	288
Section	Survey - Civil Rights
Definition	The unduplicated number of students tested for promotion decisions when a test is required or is a significant factor in promotion decisions.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Testing Status (OCR), Alternate Assessment (OCR), Race/Ethnicity, Sex (Membership), Grade Level (Promotion)
Category Set B	Testing Status (OCR), Alternate Assessment (OCR), Grade Level (Promotion), LEP Status (Only), Sex (Membership)
Category Set C	Testing Status (OCR), Alternate Assessment (OCR), Disability Status (Only), Grade Level (Promotion), Sex (Membership)
Category Set D	Testing Status (OCR), Alternate Assessment (OCR), Section 504 Status, Grade Level (Promotion), Sex (Membership)
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership), Testing Status (OCR), Alternate Assessment (OCR)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2007-08 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Single Sex Table
ID	642
Section	Survey - Civil Rights
Definition	The unduplicated number of classes with only a single sex (only male or only female students) in the school.
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A	Academic Subject (Single Sex Classes), Sex (Membership)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1	Sex (Membership)
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	4
Comment	Submit for school year 2008-09 for the Civil Rights Data Collection due March 2009.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Teacher Credentials Table
ID	400
Section	Survey - Civil Rights
Definition	The number of full-time classroom teachers (headcount).
Permitted Values or Format	Integer
Reporting Period	October 1
Category Set A	Teaching Credential
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OCR
Priority Code	2
Comment	A teacher could be counted within more than one school within the district if he/she taught in more than one school.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Homeless Educational Support Services and Activities Status Table
ID	516
Section	On-line Data Collection
Definition	The number of LEAs with McKinney-Vento Homeless Education Assistance Improvements Act of 2001 grants.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Type of Homeless Services Provided
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OESE
Priority Code	3
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	N044

Data Groups for 2007-08 EDFacts Data Set
Group Name	LEP Program Instruction Status Table
ID	622
Section	On-line Data Collection
Definition	The number of NCLB Title III subgrantees using types of language instruction programs.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Type of Language Instruction for LEP Students
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OELA
Priority Code	1
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	N096

Data Groups for 2007-08 EDFacts Data Set
Group Name	LEP Programs Terminated Table
ID	494
Section	On-line Data Collection
Definition	The unduplicated number of language instruction educational programs and activities for limited English proficient (LEP) immigrant students terminated during the school year.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	Reason for LEP Program Termination
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OELA
Priority Code	5
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Migrant Eligible Students GED
ID	638
Section	On-line Data Collection
Definition	The unduplicated number of eligible migrant students who completed high school through the General Education Diploma (GED).
Permitted Values or Format	Integer
Reporting Period	Program Year 9/1 to 8/31
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OESE/OME
Priority Code	5
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	N or D Average Length of Stay in Funded Facilities Table (LEAs)
ID	633
Section	On-line Data Collection
Definition	The average length of stay (in days) at neglected or delinquent (N or D) facilities funded through NCLB Title I, Part D, Subpart 2 (local education agencies).
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	N or D Program (Subpart 2)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OESE
Priority Code	3
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	N115

Data Groups for 2007-08 EDFacts Data Set
Group Name	N or D Average Length of Stay in Funded Facilities Table (State Agencies)
ID	632
Section	On-line Data Collection
Definition	The average length of stay (in days) at neglected or delinquent (N or D) facilities funded through NCLB Title I, Part D, Subpart 1 (state agencies).
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	N or D Program (Subpart 1)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OESE
Priority Code	5
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	N or D Funded Facilities Table (LEAs)
ID	631
Section	On-line Data Collection
Definition	The unduplicated number of neglected or delinquent (N or D) facilities or programs funded through NCLB Title I, Part D, Subpart 2 (local education agencies).
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	N or D Program (Subpart 2)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OESE
Priority Code	3
Comment	For example, the number of juvenile detention centers.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	N114

Data Groups for 2007-08 EDFacts Data Set
Group Name	N or D Funded Facilities Table (State Agencies)
ID	630
Section	On-line Data Collection
Definition	The unduplicated number of neglected or delinquent (N or D) facilities funded through NCLB Title I, Part D, Subpart 1 (State Agencies).
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A	N or D Program (Subpart 1)
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OESE
Priority Code	5
Comment	For example, the number of juvenile detention centers.
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Unsafe School Choice - Offered
ID	646
Section	On-line Data Collection
Definition	The unduplicated number of students offered the opportunity to transfer to another school after they were a victim of violence in accordance with NCLB Title IX, Part E, Subpart 2, Section 9532.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OSDFS
Priority Code	5
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA

Data Groups for 2007-08 EDFacts Data Set
Group Name	Unsafe School Choice - Transferred
ID	645
Section	On-line Data Collection
Definition	The unduplicated number of students who transferred to another school after they were a victim of violence in accordance with NCLB Title IX, Part E, Subpart 2, Section 9532.
Permitted Values or Format	Integer
Reporting Period	School Year
Category Set A
Category Set B
Category Set C
Category Set D
Category Set E
Category Set F
Category Set G
Category Set H
Subtotal 1
Subtotal 2
Subtotal 3
Subtotal 4
Steward	OSDFS
Priority Code	5
Comment
Grand Total	
Privacy	
State Defined	
Reporting Levels	School		LEA		State	
File Specification #	NA