| 1910-1800: SECURITY PACKAGE --DETAIL FOR ITEM 12 (SUPPORTING STATEMENT) FOR FY 2006 & 2009 |
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| No. |
Collection Title |
FY |
Estimated Annual Respondents |
Estimated Annual Responses |
%Submitted Electronically |
Approximate Time to Complete Each Response |
Estimated Annual Burden Hours |
| 1 |
Data Report on Spouse/Cohabitant, |
2006 |
1,000 |
1,000 |
0.0% |
15 min |
250 |
| DOE F 5631.34 |
2009 |
300 |
300 |
0.0% |
15 min |
75 |
| 2 |
Concise Note (part of Nuclear Material Inventory Collection), DOE/NRC Form 740M |
2006 |
10 |
10 |
0.0% |
45 min |
8 |
| 2009 |
10 |
10 |
0.0% |
45 min |
8 |
| 3 |
Physical Inventory Listing (part of Nuclear Materials Inven.Collection), DOE/NRC Form 742C |
2006 |
60 |
423 |
85.8% |
6 hr |
2,538 |
| 2009 |
60 |
423 |
85.8% |
6 hr |
2,538 |
| 4 |
Nuclear Material Transaction Report (part of Nuc. Mat'ls Inven Collection) DOE/NRC Form 741* |
2006 |
58 |
20,781 |
98.5% |
45 min |
15,586 |
| 2009 |
58 |
20,781 |
98.5% |
30 min |
10,391 |
| 5 |
Material Balance Report (part of Nuclear Mat'ls Inventory Collection) DOE/NRC Form 742* |
2006 |
5 |
5 |
0.0% |
45 min |
4 |
| 2009 |
5 |
5 |
0.0% |
30 min |
3 |
| 6 |
ADP Transcription Sheet, Internal Project Transfers (part of Nuc. Mat'ls Inven Collection) DOE F DP-749 |
2006 |
21 |
3,640 |
99.9% |
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1,820 |
| 2009 |
21 |
3,604 |
99.9% |
30 min |
1,820 |
| 7 |
Safeguards and Security Site Self Assessments |
2006 |
44 |
44 |
0.0% |
115 hr |
5,060 |
| 2009 |
44 |
44 |
0.0% |
115 hr |
5,060 |
| 8 |
Site Safeguards and Security Plans or Site Security Plans (for classified information and special nuclear material) ** |
2006 |
25 |
25 |
0.0% |
2,400 hr |
60,000 |
| 2009 |
25 |
25 |
0.0% |
500 hr |
12,500 |
| 9 |
Site Safeguards and Security Plans or Site Security Plans (for unclassified information) |
2006 |
15 |
15 |
0.0% |
16 hr |
240 |
| 2009 |
15 |
15 |
0.0% |
16 hr |
240 |
| 10 |
Foreign Ownership, Control or Influence (FOCI), SF 328 *** |
2006 |
300 |
300 |
40.0% |
80 hr |
24,000 |
| 2009 |
1800 |
1800 |
99.9% |
70 min |
3,600 |
| 11 |
Security Incident Notification and Prelininary Inquiry Report, DOE F 471.1 & DOE F 5639.3 |
2006 |
88 |
88 |
0.0% |
weighted formula |
12,320 |
| 2009 |
88 |
88 |
0.0% |
weighted formula |
12,320 |
| 12 |
Foreign Travel Management System (FTMS) TRANSFERRED TO:MA-45 REMOVED FROM SECURITY PACKAGE |
2006 |
1,100 |
1,100 |
100.0% |
5 hr |
5,490 |
| 2009 |
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| 13 |
Foreign Access Central Tracking System (FACTS) |
2006 |
36,378 |
36,378 |
100.0% |
3 hr |
109,134 |
| 2009 |
66,000 |
66,000 |
100.0% |
3 hr |
198,000 |
| 14 |
Vulnerability Assessments |
2006 |
32 |
32 |
0.0% |
422 hr |
13,505 |
| 2009 |
32 |
32 |
0.0% |
422 hr |
13,505 |
| 15 |
Request for Visitor Access Approval (DOE F 5631.20) |
2006 |
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| 2009 |
7400 |
7400 |
100.0% |
2.5 min |
308 |
| 16 |
Security Acknowledgement (DOE F 5631.18) |
2006 |
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| 2009 |
11000 |
11000 |
0.0% |
15 min |
2,750 |
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Security Termination Statement (DOE F 5631.29) |
2006 |
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| 17 |
2009 |
9000 |
9000 |
0.0% |
5 min |
750 |
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Fair Credit Reporting Act Authorization (DOE F 472.1) |
2006 |
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| 18 |
2009 |
370 |
370 |
0.0% |
15 min |
93 |
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The Conduct of Personnel Security Interviews Under DOE Security Regulations (DOE 5631.5) |
2006 |
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| 19 |
2009 |
740 |
740 |
0.0% |
5 min |
62 |
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TOTALS |
2006 |
39,136 |
63,841 |
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249,955 |
| 2009 |
96,968 |
121,637 |
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264,023 |
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Lines in RED have decreased the estimated burden hours--explanation attached |
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Lines in GREEN have increased the estimated burden hours--explanation attached |
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| Explanation of Changes on Detail for Items 12 and 15--Supporting Statement |
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| 1 |
Data Report on Spouse/CoHabitant, DOE F 5631.34 |
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The current organization reponsible for this collection feels that the FY 2006 numbers provided were overestimated. |
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| 4 |
Nuclear Material Transaction Report (part of Nuc. Mat'ls Inven Collection) DOE/NRC Form 741 |
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| 5 |
Material Balance Report (part of Nuclear Mat'ls Inventory Collection) DOE/NRC Form 742 |
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* For items 4 and 5, the initial number submitted approximating the time to complete each response has been reevaluated. The average number of 30 minutes listed on the form for completion has been validated and is correct. |
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| 8 |
Site Safeguards and Security Plans or Site Security Plans (for classified information and special nuclear material) |
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Estimate of hours to complete site safeguards and security plan or site security plan was reduced from 2400 hours to 500 hours each to reflect increased efficiencies from leveraging lessons learned and previously completed analytical work. |
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** In the FY 2006 timeframe, the Department was pursuing a number of security upgrades and initiatives to combat the Global War on Terror. One initiative was to upgrade the Department's Design Basis Threat (DBT) to reflect an increase in postulated security concerns and expanding adversary capabilities. Upgrading the DBT required the sites to re-evaluate their Site Security Plans against the new DBT requirements. The 2400-hour number reported in FY 2006 reflected the best estimate of the time needed to complete this major re-evaluation effort and for the sites to revise their Site Security Plans accordingly. The current 500-hour estimate submitted for the Information Collection Security Package 1910-1800, indicates the time now needed for the sites to maintain their approved Site Security Plans with only minor modifications. The lower number is also attributable to the analytical work and lessons learned compiled in the last three years |
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| 10 |
Foreign Ownership, Control or Influence (FOCI), SF 328 |
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The respondents have increased, but the approximate time to complete each response has decreased, due to move from paper based to electronic process for submission of Requests for FOCI Determinations. |
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*** The 2 hours contained in the package related to the completion of an entire FOCI package (with all of the forms contained herein), not just the SF 328. We agree that 70 minutes is the appropriate burden hours for the SF 328 alone and that should be reflected in the table. In FY 2006 the 80 hours previously recorded was the sum of the burden hours for the entire package. FY 2009, 70 minutes is the burden hours specific to SF 328 only. |
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| 12 |
Foreign Travel Management System (FTMS) |
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Due to a reorganization, this section has been transferred to MA-45 and removed from the Security package. |
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| 13 |
Foreign Access Central Tracking System (FACTS) |
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Estimates of annual respondents and annual burden hours increased for FACTS. This was due to both increased utilization of FACTS by DOE sites and due to increases in numbers of foreign nationals visiting and assigned to DOE sites. |
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| 15 |
Request for Visitor Access Approval (DOE F 5631.20) |
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Use of this form was inadvertently not reported on in prior years. |
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| 16 |
Security Acknowledgement (DOE F 5631.18) |
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Use of this form was inadvertently not reported on in prior years. |
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| 17 |
Security Termination Statement (DOE F 5631.29) |
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Use of this form was inadvertently not reported on in prior years. |
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| 18 |
Fair Credit Reporting Act Authorization (DOE F 472.1) |
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Use of this form was inadvertently not reported on in prior years. |
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| 19 |
The Conduct of Personnel Security Interviews Under DOE Security Regulations (DOE F 5631.5) |
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Use of this form was inadvertently not reported on in prior years. |
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