In accordance
with 5 CFR 1320, the information collection is approved for 6
months. The agency is reminded that it should have in place an
internal planning process so that completion of the public
notification and comment period required by 5 CFR 1320 allows for a
60-day period of OMB review. This collection is approved with the
following terms of clearance: If DOE decides to continue use of the
collection past the approved emergency request clearance time
period, it must resubmit to OMB under the normal PRA clearance
process for a three-year approval.
Inventory as of this Action
Requested
Previously Approved
03/31/2014
6 Months From Approved
135
0
0
45
0
0
0
0
0
The Privacy Act Information Request
Form assists the Department of Energy in processing privacy
requests submitted by an individual or an authorized designee
where-in he or she is requesting records the government may
maintain on them. This form will increase efficiencies including,
but not limited to quicker processing of privacy requests by asking
individuals or their designees pertinent information for easy
record retrieval.
In accordance to The
Privacy Act of 1974 5 U.S.C. § 552a and the Code of Federal
Regulations Title 10: Energy § 1008.7, privacy requests submitted
by an individual or on behalf of an individual by a designee shall
be acted upon promptly. The CFR Code of Federal Regulations Title
10: Energy § 1008.7 states that every effort should be made to
respond within 10 working days of the receipt by the Privacy Act
Request Processor. It is often necessary for the Privacy Act
Request Processor to ask for further information required to
respond to the request, which can increase the process time
significantly. In an effort to decrease processing time and
increase efficiencies, the OCIO has created an update to the
previous Records and Administration Collection which requests
individuals to provide additional pertinent information that will
assist in easier record retrieval. This new form will decrease OCIO
man hours by compressing the time it takes to research and retrieve
records. This form will also decrease the burden on the individual
requester if they are in need of their records in a short period of
time. If this request is not granted, the Privacy Act Request
process for the Department will be significantly affected.
Processing times, man hour costs and burden to the individual will
increase. The OCIO is making this collection request on an
emergency basis in order to increase efficiencies and cost savings,
and to eliminate the burden on the individual requester. The OCIO
expects to receive approximately 135 Privacy Requests after
publication of this form.
US Code:
5 USC
552a Name of Law: Records Maintained on Individuals
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.