EA16 Exhibit G, Loan Schedule and Custodial Certification Dat

LOAN PURCHASE PROGRAMS ELECTRONIC ANNOUNCEMENT #16
Date: August 8, 2008 (updated September 25, 2008)
To:

FFEL Program Community

From: Larry Warder, Acting Chief Operating Officer
Federal Student Aid
Subject:

Revised Document Submission Process for Request for Funding

In an Electronic Announcement posted on August 1, 2008 (Announcement #12), we attached
funding request submission instructions for several documents that must be submitted. Included
as an attachment to this memo are revised copies of the Security Release Certificate (Exhibit G)
from the Master Participation Agreement (MPA), Loan Schedule and Custodial Certification
Data File Fields – Definitions and Submission Procedures (updated September 25, 2008) and the
Loan Schedule Custodial Certification (updated, September 25, 2008) file layout, as separate
attachments. Also attached are revised Funding Request Submission Instructions (Updated
September 25, 2008)
Thank you for your continued support of these FFEL Loan Purchase Programs.
Attachment

Exhibit G
U

FORM OF SECURITY RELEASE CERTIFICATION
I.

Release of Security Interest
U

___________________________, hereby relinquishes any and all right,
title and interest it may have in and to the Loans described on the schedule attached
hereto upon purchase of a Participation Interest therein by the Department of Education
from the Sponsor named below pursuant to that certain Master Participation Agreement,
dated as of July 1, 2008, and the related Adoption Agreement between the Sponsor, [the
Eligible Lender Trustee] and the Department of Education dated as of
______________________, as of the date and time of receipt by
______________________________ of $__________ for such Participation Interests in
such Loans (“Date and Time of Sale”), and certifies that all notes, assignments and other
documents in its possession relating to such Loans have been delivered and released to
the Sponsor named below or its designees as of the Date and Time of Sale.
U

U

Name and Address of Financial Institution
(Name)
(Address)
By:______________________________________

II.

Certification of Release
U

The Sponsor named below hereby certifies to the Department of Education
that, as of the Date and Time of Sale of the Participation Interests in the above mentioned
Loans to the Department of Education, the security interests in the Loans released by the
above named corporation comprise all security interests relating to or affecting any and
all such Loans.
The Sponsor warrants that, as of such time, there are and will be no other
security interests affecting any or all of such Loans.
Sponsor
By:
Name:
Title:

Page 1 of 2

Exhibit G
U

FORM OF SECURITY RELEASE CERTIFICATION
III.

Custodian Certification

The Custodian named below hereby certifies to the Department of Education that the
Custodian has remitted the payment described in Section I of this Certification to the
Financial Institution named there, and that the Custodian on mm/dd/yy received
acknowledgement from the Financial Institution of its receipt of that payment.
Custodian
By:
Name:
Title:

Date:

mm/dd/yy

Page 2 of 2

United States Department of Education
Federal Family Education Loan Program
Loan Participation Program Under a
Master Participation Agreement

LOAN SCHEDULE AND CUSTODIAL CERTIFICATION
DATA FILE FIELDS - DEFINITIONS AND
SUBMISSION PROCEDURES
SEPTEMBER 25, 2008
This document provides information and guidance to FFEL Custodians under a Master
Participation Agreement with the U.S. Department of Education (the Department).
In conjunction with the Loan Schedule and Custodial Certification data file transmission, this
document defines the data fields that should appear in the data file transmission. Capitalized
words in the body of the definitions are defined in the Master Participation Agreement (MPA).
The format of Loan Schedule and Custodial Certification will be used for two reporting
purposes: 1) as a part of the Participation Purchase Funding Requests (the “Weekly Loan
Schedule”), and 2) to report the total pool of loans supporting the Class A Participation
Certificate held by the Department as of month end (the “Month-End Loan Schedule”). The
Month-End Loan Schedule may not be used to request funding. If funding is requested on the
last day of a month, please use a separate Weekly Loan Schedule.
The revised file format for the Loan Schedule and Custodial Certification attached to this
Electronic Announcement should be used for all submissions, either for the Weekly Loan
Schedule or the Month-End Loan Schedule beginning October 6, 2008. Servicers may submit a
test file of the revised file format beginning October 3, 2008.
In order to assist Sponsors, Custodians and their designated Servicers in reporting the data on the
Weekly Loan Schedule and the Month-End Loan Schedule, Federal Student Aid has established
two new message classes on the Student Aid Internet Gateway (SAIG). They are: Weekly Part
Funding Request (WKPARTIN) and Monthly Participation Report (MOPARTIN). Custodians
and Servicers should use these message classes when reporting to FSA. Please send the file(s) to
FMS Mailbox # TG79363 using the message classes.

The Custodian and Servicer must determine how they wish to communicate with Federal Student
Aid (FSA) within SAIG. This can be done in two ways:
1. To Use an Established SAIG TG Mailbox (for example: LaRS reporting TG mailbox):
a. The Servicer must go to www.fsawebenroll.ed.gov and add the new Custodian
Lender ID (LID) to the TG mailbox. Once at the website, the Servicer will select
“Enroll for SAIG Mailbox” and then select “Modify existing services for a
Destination Point” to add the new Custodian LID.
2. To Establish a New SAIG TG Mailbox for the Loan Participation program:
a. The Servicer will go to www.fsawebenroll.ed.gov and select “Enroll for SAIG
Mailbox” and then select “Initial application” to create the relationship and TG
mailbox.
In order to submit the Weekly Loan Schedule or the Month-End Loan Schedule, either
EDconnect v7.2 software for Windows systems or TDClient software on a mainframe or
midrange system can be used. To download the EDconnect software, go to the following
location:
https://www.fsadownload.ed.gov/softedconnect.htm.
For further assistance with the EDconnect or TDClient software, call CPS/SAIG Technical
Support at (800) 330-5947 (TDD/TTY (800) 511-5806), or contact by e-mail at
[email protected].

Data File Transmission of the Loan Schedule and Custodial Certification
Electronic Data File Name: When naming the data file, the Custodian must use the following
file naming convention:
LSR########DDMMYYYY999
LSR = Loan Schedule Report
######## = LID/RID for the Sponsor (8 digits)
DDMMYYYY = Day, month, year the file was created
999 = Batch number

Example: LSR8765430009292008001
Batch number 001 for Sponsor 00876543 on 9/29/2008
The batch in the file name should match the unique identifier in the subject line.
The file name is for transmission/identification purposes only and should not appear as a value in
the data file.

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Header Record Layout
Field 0

RecordTypeIndicator

A one character code to distinguish between a Header Record and a Loan Level detail
record. The Header Record indicator = H.
Field 1

BatchID

The unique 3-digit number assigned by the Custodian for each new data transmission.
Each new transmission will use the next sequential number.
For example – first batch is numbered 001; next batch is 002; next is 003, etc.
Field 2

CustodianIDNumber(LID/RID)

The unique LID/RID assigned by the Department to the Custodian for this program and
Sponsor.
Field 3

ServicerID

The unique LID/RID of to the Servicer for the loans in this submission. If the loans are
self-serviced, fill field with eight zeros.
Field 4

PCFundingRequest (US$)

Amount of initial or additional Participation Certificate funding requested for new or
reissued disbursements. This is the total of all amounts entered into Field 18 of the Loan
Level detail. Do not round as the cents (¢) information is needed. For the Month-End
Loan Schedule, this will be zero-filled. This field and Field 5 should not be netted.
Maximum amount per each PC Funding Request is $99,999,999.99.
Field 5

CashCollections (US$)
Amounts received by the Custodian/Sponsor that represent cash payments and collections
generated from the student loans. This amount ties to the total available cash in the
collection account to be used for distributions. This field should be the total of the
amounts from Loan Level Fields 32, 34, 37, 38, 39, 40, and 41. This field and Field 4
should not be netted. This field does not include SAP, interest subsidies and other
payments made by the Department. In addition, this field does not include investment
income received on investment in Permitted Investments of funds in the Collection
Account.

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Field 6

FileCreationDate
The date the Custodian created the file.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.

Field 7

RecordCount
The total count of loans in the file submission.

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Loan Level Layout
Field 0

RecordTypeIndicator
A one character code to distinguish between a Header Record and a Loan Level detail
record. The Loan Level detail record indicator = L.

Field 1

LoanNumber
This data is required and is the Commonline Unique Identifier. It is the unique code
(maximum of 17 characters) identifying each loan by the Sponsor/Servicer. It also
includes the Commonline Loan Sequence number which is a unique 2-digit identification
number assigned by the guarantor at the time of guarantee. This field is a total of 19
alphanumeric characters.

Field 2

DataFlag
This data is required.
Table (1)
Data Flag
New Loan
Updated Loan: New or additional information from prior
Loan Schedule submission (e.g., increases in accrued
interest, changes to borrower information (such as name
change) or change in terms (such as reallocation
between subsidized and unsubsidized))
No change to this loan for this report

Field 3

Code
N
U

I

SSN
The borrower’s 9-digit Social Security Number. For parent PLUS loans, this is the
parent’s SSN. This data is required.
NOTE: This must be a valid SSN (do not send pseudo SSN’s). It must not begin with an
8 or 9, and the first three numbers must not be 000.

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Field 4

BirthDate
The date of birth of the borrower. For parent PLUS loans, this is the parent.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.

Field 5

LastName
The last name of the borrower identified in SSN (Field 3). For parent PLUS loans, this is
the parent. Do not include an endorser name.
Examples:

SMITH JR (John W. Smith, Jr.)
JONES (Mark Jones, M.D.)
ST THOMAS (Susan H. St. Thomas)
JOHNSON-HALL (Laura Johnson-Hall)
O’CONNER (Patrick O’Conner)

NOTE: Hyphens, apostrophes, and spaces are acceptable data. Periods and commas
should not be used. The first character of the name must be alphabetic and cannot be
blank.
This data is required if First Name (Field 6) does not contain a name. If the borrower’s
last name is not provided and there is a first name given in Field 6, then populate this
field with NLN (no last name).
Field 6

FirstName
The first name of the borrower identified in SSN (Field 3). For parent PLUS loans, this
is the parent.
Examples:

JOHN (John W. Smith, Jr.)
MARK (Mark Jones, M.D.)
SUSAN (Susan H. St. Thomas)
LAURA (Laura Johnson-Hall)
PATRICK (Patrick O’Conner)

NOTE: Hyphens, apostrophes, and spaces are acceptable data. Periods and commas
should not be used. The first character of the name must be alphabetic and cannot be
blank.

September 25, 2008

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This data is required if Last Name (Field 5) does not contain a name. If the borrower’s
first name is not provided and there is a last name given in Field 5, then populate this
field with NFN (no first name).
Field 7

PLUS/AlternativeSSN
This is the nine-digit Social Security Number of the student on whose behalf the parent
PLUS borrower is taking a PLUS loan. This data is required for parent PLUS loans. Fill
the field with zeros if it is not needed. If included, this must be a valid SSN and must not
begin with an 8 or 9, and the first three numbers must not be 000.

Field 8

PLUS/AlternativeBirthDate
The date of birth of the student on whose behalf the parent PLUS borrower is taking a
PLUS loan. This data is required for parent PLUS loans, otherwise fill in with zeroes.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.

Field 9

PLUS/AlternativeStudentLastName
The last name of the student on whose behalf the parent PLUS borrower is taking a PLUS
loan. This data is required for parent PLUS loans, otherwise leave blank.
Examples:

SMITH JR (John W. Smith, Jr.)
JONES (Mark Jones, M.D.)
ST THOMAS (Susan H. St. Thomas)
JOHNSON-HALL (Laura Johnson-Hall)
O’CONNER (Patrick O’Conner)

NOTE: Hyphens, apostrophes, and spaces are acceptable data. Periods and commas
should not be used. The first character of the name must be alphabetic and cannot be
blank.
This data is required if this is a PLUS loan, and if the student’s First Name (Field 10)
does not contain a name. If the student’s last name is not provided and there is a first
name given in Field 10, then populate this field with NLN (no last name).

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Field 10

PLUS/AlternativeStudentFirstName

The first name of the student on whose behalf the parent PLUS borrower is taking a
PLUS loan. This data is required for parent PLUS loans, otherwise leave blank.
Examples:

JOHN (John W. Smith, Jr.)
MARK (Mark Jones, M.D.)
SUSAN (Susan H. St. Thomas)
LAURA (Laura Johnson-Hall)
PATRICK (Patrick O’Conner)

NOTE: Hyphens, apostrophes, and spaces are acceptable data. Periods and commas
should not be used. The first character of the name must be alphabetic and cannot be
blank.
This data is required if student’s Last Name (Field 9) does not contain a name. If the
borrower’s first name is not provided and there is a last name given in Field 9, then
populate this field with NFN (no first name).
Field 11

SchoolID

The unique 8-digit Office of Postsecondary Education (OPE) identification number
assigned by ED to the school associated with the loan. The last 2 digits identify the
branch campus, if any. This data is required.
Field 12

GuarantyAgencyCode

The 3-digit code assigned by the Department and used to identify the guarantor
associated with the loan. This data is required.
Field 13

GuarantyDate

The date of the guaranty. This data is required.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.

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Field 14

TotalNumberOfScheduledDisbursements

A two-digit code indicating the number of disbursements originally scheduled for the
loan. This data is required.
NOTE: The number of disbursements is established at the time of the school certification
and may be altered due to subsequent changes (e.g., reissues or reinstatements).
Field 15

FirstDisbursementDate

Date of the first disbursement of the loan. This data is required.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.
Field 16

MostRecentDisbursementDate

Date of the most recent disbursement on the loan. This data is required – complete this
field even if Field 15 is the same.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.
Field 17

DisbursementNumber

A two-digit code to identify the actual disbursement for which the Custodian, on behalf
of the Sponsor, is requesting new funding from the Department. This data is required for
new or reissued disbursements, when requesting funding from the Department. If the
request for funding in a single file submission is for multiple disbursements of one loan,
aggregate the disbursement amount in Field 18 and list the most recent disbursement
number in this field.
On a Weekly Loan Schedule, fill the field with zeros if no funds are being requested for a
loan in Field 18. Fill this field with zeros for the Month-End Loan Schedule.
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Field 18

DisbursementAmount (US$)

The gross amount of the most recent disbursement, including all borrower fees. This
field is not cumulative. This data is required for new or reissued disbursements for which
the Custodian, on behalf of the Sponsor, is requesting new funding from the Department
with the file submission. If the request for funding in a single file submission is for
multiple disbursements of one loan, aggregate the disbursement amount in this field and
list the most recent disbursement number in Field 17. Maximum disbursement amount
that can be entered is $99,999.99 (due to restricted field length of 8 digits, including the
decimal place).
On a Weekly Loan Schedule, fill the field with zeros if no funds are being requested for a
loan in this field. Fill this field with zeros for the Month-End Loan Schedule.
Field 19

AnticipatedFinalDisbursementDate

The date that is, or is anticipated to be, the final disbursement of the loan. This date may
be the same as Field 15 or Field 16. This data is required.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.
Field 20

LoanType

This data is required.
Table (2)
Loan Type
FFEL Stafford Subsidized Loan
FFEL Stafford Unsubsidized Loan
PLUS Loan - Parent
PLUS Loan - Graduate/Professional
Field 21

Code
SF
SU
PL
GB

OriginalLenderID(LID/RID)

This is the lender who made the initial disbursement of the loan to the borrower. It is the
unique 8-character identification number assigned by the Department to this lender. This
data is required.

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Field 22

SponsorID(LID/RID)

This is the current holder/Sponsor who has placed or will place this loan in the
Participation. It is the unique 8-character identification number assigned by the
Department to the Sponsor. If the original lender is still the current lender, then this will
be the same as Field 21. This is not the Custodian LID/RID.
Field 23

OriginationFee (US$)

The total amount of borrower origination fee paid or due, as of the file creation date.
This data is required for new or reissued disbursements. Report this fee as a cumulative
amount.
Field 24

GuaranteeFee (US$)

The total amount of the default fee paid or due, as of the file creation date. This data is
required for new or reissued disbursements. Report this fee as a cumulative amount.
Field 25

OriginalLoanAmount (US$)

The original principal amount of the loan, net of cancellations, as of the file creation date.
This includes increases in the original amount of loans, such as reallocations between
subsidized loans and unsubsidized loans which will decrease one and increase the other.
This data is required.
Field 26

LenderFeeAmount (US$)

The total amount of the 1% lender fee paid or due, as of the file creation date. This data
is required for new or reissued disbursements. Report this fee as a cumulative amount.
Field 27

ActualInterestRate

Actual Interest Rate on the loan as charged to the borrower. Submit with five digits after
the decimal. Pad with zeros if not reporting to five digits. This data is required.
Field 28

OutstandingPrincipalBalance (US$)

Outstanding borrower principal balance on the loan, as of the file creation date. Include
capitalized interest in this balance. This data is required.
Field 29

OutstandingInterestBalance (US$)

Outstanding borrower interest balance on the loan, as of the file creation date. This data
is required.

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Field 30

LoanPeriodBeginDate

The beginning date of the loan period as provided by the school in its loan certification.
This data is required.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.
Field 31

LoanStatus

Please use the established NSLDS Loan Status Codes per Appendix B of the NSLDS
Guaranty Agency Data Provider Instructions. This data is required.
Field 32

ReductionAmountSchool

New reductions in the outstanding loan principal balance since the last submission of this
loan on the Month-End Loan Schedule for the reasons listed in the table of codes to be
used in Field 33. Collections of cancellations or school refunds should be reported as a
positive number. A reversal of a cancellation or refund (due to error and not a
cancellation and reissue) should be reported as a negative number. The use of negative
numbers for reversals is expected to be rare. This field is only used on the Month-End
Loan Schedule. Please fill with zeroes if there are no reductions to report and for the
Weekly Loan Schedule.
Field 33

ReductionReasonCodeSchool

This data is required for any reduction in outstanding loan principal balance resulting
from school payments to the lender.
Table (3)
Reduction Reason Code School
Cancellation
School Refund
Field 34

Code
CA
RF

GuarantyAgencyClaims

New reductions in the outstanding loan principal balance due to claim payment amounts
made by the guaranty agency to the lender, since the last submission of this loan on the
Month-End Loan Schedule. Collections of claims paid should be reported as a positive
number. A reversal of a guaranty agency claim payment should be reported as a negative
number. The use of negative numbers for reversals is expected to be rare. This field is
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only used on the Month-End Loan Schedule. Please fill with zeroes if there are no claims
to report and for the Weekly Loan Schedule.
Field 35

ReductionReasonCodeGA

This data is required for any reduction in outstanding loan principal balance resulting
from claims paid to the lender. Otherwise, pad this field with “AA.”
Table (4)
Reduction Reason Code GA
Claims paid to Lender for Bankruptcy
Claims paid to Lender for Closed
School/False Certification
Claims paid to Lender for Death
Claims paid to Lender for Disability
Claims paid to Lender for Discharged or
Forgiven
Claims paid to Lender for Unpaid Refund
Guaranty fee reimbursement paid by
Guarantor
Field 36

Code
BK
FC
DE
DI
DH
UR
GF

DateLoanRemovedFromPC

The date the loan balance was redeemed from the Participation Certificate through a loan
sale or exercise of a put option, if applicable. If no date to report, fill the field with zeros.
The date must be in the following format:
CCYYMMDD
CC = Century
YY = Year
MM = Month
DD = Day
Example: 20081105 (November 5, 2008)
Single-digit years, months, and days must be padded with a leading zero.
Field 37

LoanProceeds

Proceeds from loan sales to third parties and proceeds from redemptions from the
Sponsor, since the last submission of this loan on the Month-End Loan Schedule.
Proceeds should be reported as a positive number. A reversal of proceeds should be
reported as a negative number. The use of negative numbers for reversals is expected to
be rare. This field is only used on the Month-End Loan Schedule. Please fill with zeroes
if there are no proceeds to report and for the Weekly Loan Schedule.

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Field 38

LoanPutToDepartment (US$)

Total proceeds received from the Department for a loan Put to the Department, since the
last submission of this loan on the Month-End Loan Schedule. The Put amount should be
reported as a positive number. A reversal of a Put amount should be reported as a
negative number. The use of negative numbers for reversals is expected to be rare. This
field is only used on the Month-End Loan Schedule. Please fill with zeroes if there are
no puts to report and for the Weekly Loan Schedule.
Field 39

BorrowerPrincipalCollection

Amount of principal paid by the borrower or a third party (such as for loan forgiveness
programs), or payoffs or consolidations for this loan since the last Month-End Loan
Schedule. This amount should be reported as a positive number. A reversal, such as for
a NSF charge, should be reported as a negative number. The use of negative numbers for
reversals is expected to be rare. This field is only used on the Month-End Loan Schedule.
Please fill with zeroes if there are no principal collections to report and for the Weekly
Loan Schedule.
Field 40

BorrowerInterestCollection

Amount of interest paid by the borrower or a third party (such as for loan forgiveness
programs), or payoffs or consolidations for this loan since the last Month-End Loan
Schedule. This amount should be reported as a positive number. A reversal, such as for
a NSF charge, should be reported as a negative number. The use of negative numbers for
reversals is expected to be rare. This field is only used on the Month-End Loan Schedule.
Please fill with zeroes if there are no interest collections to report and for the Weekly
Loan Schedule.
Field 41

OtherCash

Cash transactions affecting the loan made by the servicer (e.g., late fees, attorney fees,
collection fees) since the last submission of this loan on the Month-End Loan Schedule.
This can be reported as a negative number. In Field 43, provide a brief description of this
amount. This field is only used on the Month-End Loan Schedule. Please fill with zeroes
if there is no other cash to report and for the Weekly Loan Schedule.
Field 42

Lienholder

This data is required.
Table (5)
Lienholder
If the Eligible Loan is subject to a lien due to
financing
If the Eligible Loan is not subject to a lien

September 25, 2008

Code
Y
N

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Field 43 OtherCashExplanation
If an amount is reported in Field 41 “OtherCash”, please provide a brief description of
this amount.
Field 44

Filler

September 25, 2008

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United States Department of Education
Federal Family Education Loan Program
Loan Participation Program Under a Master Participation Agreement
Loan Schedule and Custodial Certification
See "Loan Schedule Data File Definitions" for definitions and guidance on the field names, formats and purpose, and for submission instructions.
All negative numbers must contain a negative sign. For Example: -$1,123.55 = -00000001123.55 (for a Field length of 15).
Only Fields 32, 34 and 37-41 can be negative.
When submitting cents, a decimal point must be used.
Header Record
Field
0
1

Field Name
RecordTypeIndicator
BatchID

Start Position
1
2

Length
1
3

Data Type
X(001)
9(003)

Justify
Left
Left

Padding
Zeroes to Left

Required?
Yes; H = Header Record
Yes; Unique to each transmission. The first batch would be 001.

2

CustodianIDNumber(LID/RID)

5

8

X(008)

Left

Spaces to Right Yes

3

ServicerID (LID/RID)

13

8

X(008)

Left

Spaces to Right Yes

4

PCFundingRequest

21

11

9(08).99

Right

Zeroes to Left

Yes, even if zero. Maximum amount is 99999999.99 (Field length of 11)

5

CashCollections

32

15

9(012).99

Right

Zeroes to Left

Yes, even if zero. Example: $1,233.55 would be submitted as 000000001233.55

6

FileCreationDate

47

8

9(008)

Left

7

RecordCount

55

7

9(007)

Right

Zeroes to Left

Start Position
1
2

Length
1
19

Data Type
X(001)
X(019)

Justify
Left
Left

Padding

Zeroes to Right Yes; CCYYMMDD
Yes

Loan Level Detailed Record
Field
0
1

Field Name
RecordTypeIndicator
LoanNumber

Required?
Yes; L = Loan Level Detail
Spaces to Right Yes

2
3
4

DataFlag
SSN
BirthDate

21
22
31

1
9
8

X(001)
9(009)
9(008)

Left
Right
Left

5

LastName

39

35

X(035)

Left

Spaces to Right Yes

6

FirstName

74

20

X(020)

Left

Spaces to Right Yes

7

PLUS/AlternativeSSN

94

9

9(009)

Right

September 23, 2008

Yes; See Table (1)
Yes
Zeroes to Right Yes; CCYYMMDD [Must be 8 digits]

Yes, if this is a PLUS loan. Otherwise fill with zeroes.

Page 1 of 4

Field
8

Field Name
PLUS/AlternativeBirthDate

Start Position
103

Length
8

Data Type
9(008)

Justify
Left

Padding
Required?
Zeroes to Right Yes, if this is a PLUS loan (CCYYMMDD), otherwise, fill with zeroes.

9

PLUS/AlternativeStudentLastName

111

35

X(035)

Left

Spaces to Right Yes, if this is a PLUS loan. Otherwise leave blank.

10

PLUS/AlternativeStudentFirstName

146

20

X(020)

Left

Spaces to Right Yes, if this is a PLUS loan. Otherwise leave blank.

11
12
13

SchoolID
GuarantyAgencyCode
GuarantyDate

166
174
177

8
3
8

9(008)
9(003)
9(008)

Left
Left
Left

Yes
Yes
Zeroes to Right Yes; CCYYMMDD [Must be 8 digits]

14

TotalNumberOfScheduledDisbursements

185

2

9(002)

Right

15

FirstDisbursementDate

187

8

9(008)

Left

Zeroes to Right Yes; CCYYMMDD [Must be 8 digits]

16

MostRecentDisbursementDate

195

8

9(008)

Left

Zeroes to Right Yes; CCYYMMDD [Must be 8 digits]

17

DisbursementNumber

203

2

9(002)

Right

Zeroes to Left

Yes, if requesting funding with this submission.

18

DisbursementAmount

205

8

9(05).99

Right

Zeroes to Left

Yes, if requesting funding with this submission. Maximum amount is 99999.99 (Field length of
8)

19

AnticipatedFinalDisbursementDate

213

8

9(008)

Left

Zeroes to Right Yes; CCYYMMDD [Must be 8 digits]

20
21

LoanType
OriginalLenderID(LID/RID)

221
223

2
8

X(002)
X(008)

Left
Left

Yes; See Table (2)
Spaces to Right Yes

22

SponsorID(LID/RID)

231

8

X(008)

Left

Spaces to Right Yes

23

OriginationFee

239

15

9(012).99

Right

Zeroes to Left

Yes. Example: $10.12 should be submitted as 000000000010.12

24

GuarantyFee

254

15

9(012).99

Right

Zeroes to Left

Yes

25

OriginalLoanAmount

269

15

9(012).99

Right

Zeroes to Left

Yes

26

LenderFeeAmount

284

15

9(012).99

Right

Zeroes to Left

Yes

27

ActualInterestRate

299

7

9(001).99999

Right

Zeroes to Left

Yes; Example: 6.8% should be submitted as 0.06800

28

OutstandingPrincipalBalance

306

15

9(012).99

Right

Zeroes to Left

Yes

29

OutstandingInterestBalance

321

15

9(012).99

Right

Zeroes to Left

Yes

30

LoanPeriodBeginDate

336

8

9(008)

Left

31
32

LoanStatus
ReductionAmountSchool

344
346

2
15

X(002)
9(012).99

Left
Right

September 23, 2008

Zeroes to Left

Yes

Zeroes to Right Yes; CCYYMMDD

Zeroes to Left

Yes
Yes. Report cash collections for reductions as a positive number. Only reversals should be
reported as a negative number.

Page 2 of 4

Field
33

Field Name
ReductionReasonCodeSchool

Start Position
361

Length
2

Data Type
X(002)

Justify
Left
Right

Padding
Required?
Spaces to Right Yes, if the Participation Certificate balance has been reduced for this loan. See Table (3)

34

GuarantyAgencyClaims

363

15

9(012).99

35

ReductionReasonCodeGA

378

2

X(002)

Left

36

DateLoanRemovedFromPC

380

8

9(008)

Right

Zeroes to Left

37

LoanProceeds

388

15

9(012).99

Right

Zeroes to Left

38

LoanPutToDepartment

403

15

9(012).99

Right

Zeroes to Left

Yes, if loans are sold to the Department under the Put Option. Report Put amount as a positive
number. Only reversals should be submitted as a negative number.

39

BorrowerPrincipalCollection

418

15

9(012).99

Right

Zeroes to Left

Yes, if the borrower has made principal payments. Report collection amount as a positive
number. Only reversals should be submitted as a negative number.

40

BorrowerInterestCollection

433

15

9(012).99

Right

Zeroes to Left

Yes, if the borrower has made interest payments. Report collection amount as a positive
number. Only reversals should be submitted as a negative number.

41

OtherCash

448

15

9(012).99

Right

Zeroes to Left

Yes, if there are adjustments. Provide a brief explanation in Field 43.

42
43

Lienholder
OtherCashExplanation

463
464

1
15

X(001)
X(015)

Left
Left

Yes. See Table (5)
Spaces to Right If amount reported in Field #41, provide a brief explanation here.

44

Filler

479

10

X(010)

Left

Spaces to Right

September 23, 2008

Zeroes to Left

Yes, if there are GA claims. Report cash collections for claims as a positive number. Only
reversals should be submitted as a negative number.

Spaces to Right Yes, if the Participation Certificate balance has been reduced for this loan. See Table (4)
Yes, if the loan has or is being removed from the corpus of the Participation Certificate.
CCYYMMDD
Yes, if funds are being returned. Report cash collections for proceeds as a positive number.
Only reversals should be submitted as a negative number.

Page 3 of 4

For Field 2 - Loan Level Detail
Table (1)
Data Flag
New Loan
Updated Loan: New or additional information from prior Loan Schedule submission (e.g., increases in accrued
interest, changes to borrower information (such as name change) or change in terms (such as reallocation
between subsidized and unsubsidized))

Code
N
U

I

No change to this loan for this report
For Field 20 - Loan Level Detail
Table (2)

Code
SF
SU
PL
GB

Loan Type
FFEL Stafford Subsidized Loan
FFEL Stafford Unsubsidized Loan
PLUS Loan - Parent
PLUS Loan - Graduate/Professional
For Field 33 - Loan Level Detail
Table (3)

Code
CA

Reduction Reason Code School
Cancellation
School Refund

RF
For Field 35 - Loan Level Detail
Table (4)
Code
BK
FC
DE
DI
DH
UR

Reduction Reason Code GA
GA Claim for Bankruptcy
GA Claim for Closed School/False Certification
GA Claim for Death
GA Claim for Disability
GA Claim for Discharged or Forgiven
GA Claim for Unpaid Refund

GF

Guaranty Fee Reimbursement
For Field 42 - Loan Level Detail
Table (5)
Lienholder
If the Eligible Loan is subject to a lien due to financing
If the Eligible Loan is not subject to a lien

September 23, 2008

Code
Y
N

Page 4 of 4

Paperwork Burden Statement
According to the Paperwork reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The
valid OMB control number for this information collection is 1845-0087. The time required to
complete this information collection is estimated to average 2 hours per response, including the
time to review instructions, search existing data resources, gather the data needed, and complete
and review the information collection. If you have any comments concerning the accuracy of
the time estimate(s) or suggestions for improving this form, please write to: U.S.
Department of Education, Washington, D.C. 20202-4537. If you have comments or concerns
regarding the status of your individual submission of this form, write directly to: Policy
Liaison and Implementation, Federal Student Aid, U.S. Department of Education, 400 Maryland
Avenue, S.W., UCP3, 11th floor, Washington D.C. 20202-4537.

United States Department of Education
Federal Family Education Loan Program
Loan Participation Program Under a
Master Participation Agreement

REVISED FUNDING REQUEST SUBMISSION INSTRUCTIONS
SEPTEMBER 25, 2008
This document provides information and guidance to FFEL lenders (“Sponsors”) who have
submitted or will be submitting Master Participation Agreements and supporting documents to
the U.S. Department of Education (the “Department”) for the purpose of entering into the Loan
Participation Purchase Program, through which the Sponsor will offer to the Department
participation interests in certain FFEL loans made for the 2008-2009 academic year.
The procedures included below relate to the submission by an authorized Custodian (as defined
in the Master Participation Agreement) of the documents needed to request funding.
CLASS A PARTICIPATION CERTIFICATE (Exhibit C of the Master Loan Participation
Agreement)
U

U

The Class A Participation Certificate evidences the ownership by the Department of the Class A
Participation Interests in the eligible loans, and includes the Custodian’s certification that the
Custodian holds the loan documents and legal title with respect to the Eligible Loans.
As noted in earlier Electronic Announcements, inclusion in this program is contingent upon the
Department’s review of the agreement documents submitted. After the Sponsor receives
notification that the Department has accepted the agreement, the Sponsor will transfer the loans
it intends to be the collateral for the participation interests to the Custodian.
On or prior to the first request for funding, a Sponsor’s designated Custodian completes and
signs the Class A Participation Certificate and the Class B Participation Certificate. The Class A
Certificate must be submitted to the Department by the Custodian, as well as a copy of the Class
B Certificate. The Class A Participation Certificate and the copy of the Class B Participation
Certificate are only submitted once, either before or with the initial request for funding. For each
Class A Participation Certificate received by the Department, an acknowledgement of receipt
will be sent to the Custodian. To submit the Class A Certificate and the copy of the Class B
Certificate to the Department, attach them as PDF files to an email and send to the following

FSA web email address: [email protected]. Please include your contact information in the body of
the email in the event we have questions.
In the “Subject” line of the email, please write the following: Class A Participation
Certificate---.
The PDF files should be titled: Class A Participation Certificate--- or Class B Participation Certificate--
•

Sponsor Name: The legal name of the Sponsor.

•

Sponsor ID: The sponsor LID/RID as assigned by the Department

•

Date Format: MMDDYY

Example: 093008 (September 30, 2008)

The original Class A Participation Certificate with original signatures must be sent to the
Department at the address(es) provided below. The original of the Class B Participation
Certificate should be sent by the Custodian to the Sponsor. Note that for government security
reasons, there is normally a delay in the delivery of mail sent via the U.S. Postal Service to the
Department. Therefore, if at all possible, the packet should be sent by courier or express mail to:
United States Department of Education
FC&AO Branch
830 First Street, N.E.
5th Floor
Washington, DC 20002
Attention: Funds Controls & Acctg Ops Branch
If you use the U.S. Postal Service, the packet should be addressed to:
United States Department of Education
P.O. Box 2768
Washington, DC 20013-2768
Attention: Funds Controls & Acctg Ops Branch
MONTHLY ROLLING FORECAST (Section 8a(1) of the Master Loan Participation Agreement)
U

U

The details for the monthly rolling forecast were provided in Electronic Announcement #15.

September 25, 2008

Page 2 of 5

PARTICIPATION PURCHASE REQUEST (Exhibit B of the Master Loan Participation
Agreement)
With each request for funding, the Sponsor must submit an executed Participation Purchase
Request, which is Exhibit B to the Master Participation Agreement. The Participation Purchase
Request has two purposes:
1) Provides evidence of the ownership by the Department of the beneficial interests in the
Eligible Loans, and of the Custodian’s responsibility to hold the loan documents and
legal title for the benefit of the Department’s interest in the Eligible Loans; and
2) Documents the amount of the Participation Purchase Request.
Each Participation Purchase Request must be accompanied by a Loan Schedule and Custodial
Certification (the “Weekly Loan Schedule”). Each Participation Purchase Request must be
signed by the Sponsor, the Eligible Lender Trustee (if applicable), and the Custodian. Please
leave the Participation Purchase Request Reference blank, as it is no longer being utilized. To
submit the document to the Department attach it as a PDF file to an email and send to the
following FSA web email address: [email protected]. Please include in the body of the email
your contact information in the event we have questions. This applies only to the form in Exhibit
B and not to the data file transmission.
In the “Subject” line of the email, please write the following: Participation Purchase Request--< Participation Purchase Request Reference Number>-
The PDF file should be titled: Participation Purchase Request--< Participation Purchase Request Reference Number>-
•

Sponsor Name: The legal name of the Sponsor.

•

Sponsor ID: The sponsor LID/RID as assigned by the Department.

•

Participation Purchase Request Reference Number: The reference number that
appears on this document.

•

Date Format: MMDDYY

Example: 093008 (September 30, 2008)

A Participation Loan Request and accompanying Weekly Loan Schedule may not be submitted
to the Department any more frequently than once per week. Upon receipt by the Department of
the Participation Purchase Request, the Department will send an acknowledgement of receipt via
email to the Custodian with the Participation Purchase Request Reference Number. The
Department will process the Purchase Requests in the order they are received into the Student
Aid Internet Gateway (SAIG).
The Weekly Loan Schedule must not be submitted as a PDF file. See below for specific
instructions regarding the submission of the Weekly Loan Schedule.

September 25, 2008

Page 3 of 5

LOAN SCHEDULE AND CUSTODIAL CERTIFICATION (Attachment to Exhibit B of the Master
Loan Participation Agreement)
With each request for funding, the Sponsor must transmit an electronic data file which lists all
the Eligible Loans in a particular Participation. The Sponsor can delegate the submission of this
electronic data file to the Servicer(s) for the loans in the Participation. Separately, the Loan
Schedule should also be submitted at each month-end, beginning September 30, 2008, to report
the entire pool of loans supporting the Class A Participation Interest held by the Department (the
“Month-End Loan Schedule”).
The below listed documents have been revised. Please see the other attachments to this
Electronic Announcement #16 for further instructions and information about the Weekly Loan
Schedule and Month-End Loan Schedule data file.
•
•

Loan Schedule Data File Fields – Definitions and Submission Procedures
Loan Schedule Data File Map

SECURITY RELEASE CERTIFICATE (Exhibit G of the Master Participation Agreement)
The Security Release Certificate, with sections I and II executed by the financial institution with
a preexisting financial interest in the Loans, and the Sponsor, respectively, must be submitted to
the Custodian by the Sponsor, just prior to when each Participation Purchase Request is
submitted to the Department. Additionally, payment instructions outlining the applicable
information so that the Custodian may forward funds to the financial institution must also be
submitted to the Custodian. The Custodian will hold the partially executed Security Release
Certificate in escrow for benefit of the financial institution, pending payment from the
Department. The Security Release Certificate, which is Exhibit G in to the Master Participation
Agreement, must be signed by a designated officer of the relevant financial institution, releasing
their security interest in that Eligible Loan.
Upon the receipt of funds from the Department, the Custodian will forward payment to the
financial institution. When the Custodian receives acknowledgement from the financial
institution that the monies have been received, then the Custodian will execute section III of the
Security Release Certificate and forward to the Department. The Department must receive the
completed Security Release Certificate prior to funding a new Participation Purchase Request for
that Sponsor’s Loans or seven business days from the Custodian’s receipt of payment, whichever
is earlier. The Department will not fund a new Participation Purchase Request until all Security
Release Certificates pertaining to prior purchases have been properly executed and received by
the Department through the process described below.
To submit the document to the Department attach it as a PDF file to an email and send to the
following FSA web email address: [email protected]. Please include your contact information in
the event we have questions.

September 25, 2008

Page 4 of 5

In the “Subject” line of the email, please write the following: Security Release Certificate--
The PDF file should be titled: Security Release Certificate--
•

Sponsor Name: The legal name of the Sponsor.

•

Sponsor ID: The sponsor LID/RID as assigned by the Department

•

Date Format: MMDDYY

September 25, 2008

Example: 093008 (September 30, 2008)

Page 5 of 5