TAAC Transmittal Letter
Date
William P. Kittredge, Ph.D.
Director National Programs and Performance Evaluation
Economic Development Administration
United States Department of Commerce
1401 Constitution Avenue, NW, HCHB Room 7009
Washington, DC 20230
Dear Dr. Kittredge:
Re: Adjustment Proposal –Firm Name
Purpose:
Authenticate TAAC endorsement of proposal
State firm involvement in the proposal’s preparation
Summarize type of assistance
Confirm that the proposal meets the statutory requirements
Content:
This proposal was developed by the TAAC in close cooperation with the TAA certified firm.
This Adjustment Proposal calls for: (list the projects, including cost share)
(TAAC’s name) Trade Adjustment Assistance Center finds that this Adjustment Proposal meets the three legal requirements of the legislation. (Confirm that the AP is 1. reasonably calculated, 2. Makes full use of the firm’s resources, and 3. Gives adequate consideration to the firm’s separated workers).
Format:
Standard letter format on TAAC’s letterhead
One page
Signed by TAAC Director
Sincerely,
XXX
Director
Firm Transmittal Letter
Date
William P. Kittredge, Ph.D.
Senior Program Analyst
Economic Development Administration
United States Department of Commerce
1401 Constitution Avenue, NW, HCHB Room 7009
Washington, DC 20230
Dear Dr. kittredge:
Purpose:
State firm’s involvement in plan preparation
State management’s endorsement of the plan
Summarize type of assistance
Transmit proposal
Content:
(Firm name) is requesting (list projects, including cost share)
(Extent to which the firm was involved in the proposal’s preparation)
The management at (firm name) is fully committed to carrying out this recovery program
Format:
Standard letter format on firm’s letterhead
One page
Signed by authorized senior official of the firm
Sincerely,
XXX
Title of authorized official
Trade Adjustment Assistance for Firms Program
Adjustment Proposal Coversheet
Item 1- Identifying Information |
|||||||
Firm Name: Address: City: State: |
Certification Date:
|
Petition ID:
|
NAICS (5-digits):
|
||||
Name and Title of the Firm’s Contact Person E-mail: Last Name: First Name: Title: Salutation: Title Salutation |
|||||||
Trade Adjustment Assistance Center:
|
TAAC Project Manager:
|
TAAC Phone:
|
TAAC E-mail: |
||||
Figures for the Two Most Recent Years Period Period Ending Employment Sales Gross Profit
|
NAFTA Impacted:
|
||||||
Item 2- Adjustment Proposal Outcomes Matrix |
||||
Project Timeframe |
Firm Weakness or Strength Enhancement |
Proposed Consulting |
Projected Outcome |
Cost ($) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Item 3- Adjustment Assistance |
|||||
|
Total Consulting ($) |
Consulting Cost Share (%) |
Post Certification ($) |
Post Certification Cost Share (%) |
Total Assistance ($) |
Firm Share |
|
|
|
25% |
|
Government Share |
|
|
|
75% |
|
Total Amount Requested |
$0.00 |
0% |
$0.00 |
100% |
$0.00 |
Table of Contents
(Electronic bookmaring on Adobe can substitute for a Table of Contents)
Statement of Need and Market Analysis
Brief Firm History
Industry Information
Management Review
Financial Review
Marketing and Sales Review
Operations Overview
SWOT
Firms shall assess their strengths and weaknesses (Strengths, Weaknesses, Opportunities, and Threats analysis [SWOT]) in contrast to its prime market competitors and its estimated market share and sales. The firm must address each of the following areas: Industry position, Management, Finance, Marketing and sales, Manufacturing and Management Information Systems.
In addition, firms must specify the tasks that will improve the weaknesses highlighted in the SWOT analysis.
Adjustment Proposal SWOT Analysis |
|||
Weaknesses |
Strengths |
Opportunities |
Threats |
Ex: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Recovery Strategy
Identification of objectives/goals and overall approach or method for achieving objectives.
Explanation of why the projects were chosen and how the projects will assist the firm in becoming more competitive in the global market. Make the link between the weaknesses that need to be addressed and/or the strengths that can be enhance and the chosen projects.
Can take the format of an executive summary.
Implementation Plan/ Plan of Action (or Scope of Work)
Plan Content
Purpose:
To help the TAAC and firm take the recovery plan from the theoretical stage to the implementation stage.
To confirm that assistance consists of knowledge-based services and not expenditures for capital improvements or purchase of business machinery or supplies.
The firm must clearly describe the scope and detail of a plan of action that discusses: the specific tasks that will be undertaken to improve firm position and the rationale for the proposed task and projected outcomes.
Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function or activity. When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates. An implementation plan that shows the timing and interrelationships of the major events or benchmarks necessary to implement the recovery plan and realize its objectives must be presented.
Please Note
Project outcomes
Intended to help analyze which projects are most effective for which firms
Should be Specific, Measurable (when possible), Achievable, Relevant, Results-Oriented, and Timely
Outcomes should be specific to the project. Some examples are provided below:
The website redesign is expected to increase the number of visits to the firm’s website by at least 5%
The new sales plan is expected to reach at least four new customers
The lean manufacturing efforts are expected to increase productivity
Outcomes should be achievable
Are the necessary resources and human capital available to carry out the projects?
Outcomes should be relevant
Do the outcomes remedy the firm’s weaknesses and enhance their individual strengths?
Outcomes should be results-oriented
What are the expected results of the projects?
Do the projects’ outcomes assist the firm in becoming more competitive in the global market?
Outcomes should be timely
Can the projects be achieved within the five year deadline?
Outcomes should be measurable when possible
What are the key performance indicators for the projects?
Attempt to minimize arbitrary quantitative measures by using the market and firm analysis to estimate expected outcomes.
Again, TAACs will not be punished for missing projected outcomes. They are simply used to evaluate the effectiveness of common projects.
Implementation Plan Option 1: Chart Format
Adjustment Assistance Implementation Plan
|
|||
Identified Weakness or Strength Enhancement |
Task Details |
Output/ Deliverables |
Anticipated Outcome (Specific, Measurable, Achievable, Relevant, Timely) |
Ex: Firm has no formal marketing plan. |
|
Marketing plan |
Diversify markets and increase sales |
Ex: Very experienced top management nearing retirement and owner will retire soon. |
|
Business Succession Plan and Family Succession Plan that satisfactorily address issues of operational management structure for the company and ownership and wealth transfer. |
Smooth ownership transition, better business decision making and direction for business strategy |
Ex: Building and equipment are fully depreciated and must compete with manufacturers in low cost countries. |
|
-Certification for ISO 9000. - Documentation of procedures. - Trained Quality Assurance personnel. |
-Reduction in costs -improved quality |
Implementation Plan Option 2: Scope of Work Format
Management
Project 1
Objectives/ Anticipated Outcomes
Weakness or Strength Enhancement Addressed
Tasks to Be Completed
Deliverables/Output
Project 2
Objectives/ Anticipated Outcomes
Weakness or Strength Enhancement Addressed
Tasks to Be Completed
Deliverables/Output
Financial
Project 3
Objectives/ Anticipated Outcomes
Weakness or Strength Enhancement Addressed
Tasks to Be Completed
Deliverables/Output
Marketing/ Sales
Project 4
Objectives/ Anticipated Outcomes
Weakness or Strength Enhancement Addressed
Tasks to Be Completed
Deliverables/Output
Manufacturing/ Operations
Project 5
Objectives/ Anticipated Outcomes
Weakness or Strength Enhancement Addressed
Tasks to Be Completed
Deliverables/Output
Support Systems
Project 6
Objectives/ Anticipated Outcomes
Weakness or Strength Enhancement Addressed
Tasks to Be Completed
Deliverables/Output
Timeline/ Schedule
Purpose:
Illustrate the timely relationship between the projects.
Illustrate whether the projects are expected to be completed within two to five years of implementation.
Provide a timely basis on which to track the progress of the projects.
The format of the timeline can vary as long as the relationship between the projects and the time-span of the projects are illustrated clearly. Microsoft Project or Excel, among other software tools, can be used for project timelines.
Adjustment Proposal Timeline & Milestones |
||||||||||||||||||||||||
Task |
Timeframe (Months/Quarters/ Years) |
|||||||||||||||||||||||
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
17 |
18 |
19 |
20 |
21 |
22 |
23 |
24 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Consideration for separated workers
Firm’s policy of rehiring preferences for such workers, making efforts to find new work for a number of such workers, or assisting workers in obtaining benefits under available programs.
Use of firms own resources
Indication of efforts to use own resources
Firm’s commitment to TAA cost share
Previous investments the firm has made
under certain circumstances resources of related firms or stockholders will also be considered
Financial Reports
| File Type | application/msword |
| File Modified | 2009-03-27 |
| File Created | 2009-03-27 |