COPS Application Guide

Forms and Documents

Document Name	Status
1103-0096SupportingStatement-COPSApplicationGuideCHRP.doc Supporting Statement A	2009-02-24
Violent Crime Act of 1994.pdf Supplementary Document	2008-02-13

IC Document Collections

IC ID	Document Title	Status
183677	COPS Application Guide Instruction	Modified

ICR Details

OMB Control No: 1103-0096	ICR Reference No: 200902-1103-002
Status: Historical Active	Previous ICR Reference No: 200807-1103-002
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Application Guide
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/06/2009
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/04/2009
	Date Received in OIRA: 02/27/2009
Terms of Clearance: This collection is approved with the following terms of clearance: DOJ/DOJADM is approved an emergency clearance for the collection to meet the American Reinvestment Recovery Act requirements. This collection will be valid for 180 days. If DOJ/DOJADM decides to continue use of the form past the approved emergency clearance time period, they must resubmit to OMB under the normal PRA clearance process for a three year approval

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2009	6 Months From Approved	02/29/2012
Responses	16,200	0	6,200
Time Burden (Hours)	16,200	0	6,200
Cost Burden (Dollars)	0	0	0

---

Abstract: The COPS Application Guide provides instructions for all applicants and is the result of a COPS Office business process reengineering effort aimed at standardization as required under the grant streamlining requirements of P.L. 106-107, the Federal Financial Assistance Management Improvement Act of 1999, as well as the President’s Management Agenda E-grants Initiative. This collection combines the previously approved collection COPS Application Guide: Targeted/Invited Programs (1103-0096) with the collection COPS Application Guide: Open/Competitive Programs (1103-0095).

Emergency Justfication: The COPS Office was appropriated $1 Billion under the American Recovery and Reinvestment Act (ARRA). The COPS Office needs to make modifications to this currently approved information collection to increase the number of burden hours due to receiving more applications in FY 2009 because of this Recovery program than is currently approved for this information collection. We request to increase the annual burden hours from 6,200 to 16,200. This figure includes the Recovery grant applications as well as all other applicants for FY 2009 funding under other COPS programs. COPS applicants that are applying for other programs in FY 2009 will still use this form under the currently approved questions, not the additional questions asked of Recovery program applicants. We have added the CHRP grant application below as a supporting form. CHRP grantees will be able to apply online and thus the attached form is a MS Word version of what will ultimately be online.

---

Authorizing Statute(s): PL: Pub.L. 103 - 322 10003 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 8986	02/27/2009
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
COPS Application Guide

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	16,200	6,200	0	10,000	0	0
Annual Time Burden (Hours)	16,200	6,200	0	10,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The COPS Application Guide (the “Guide”) will be used as the instructional Guide associated with the COPS Application Attachment to SF-424 and the COPS Budget Detail Worksheets. The Guide contains a standardized section which is applicable across all COPS Office program types. The COPS Office is requesting that the previous collection 1103-0095 be combined with this collection. The total burden hours for both guides (6,200 hours) has not changed.

---

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Yes

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/27/2009

---