DTR, Part II, Appendix I

Defense Transportation Regulation – Part II
Cargo Movement

July 2008

APPENDIX I
TRANSPORTATION DISCREPANCY REPORT (TDR) INSTRUCTIONS
A. INSTRUCTIONS FOR PREPARING DD FORM 361, TRANSPORTATION DISCREPANCY
REPORT (TDR)
The following instructions describe how to fill out DD Form 361, Transportation Discrepancy Report
(Figure I-1)
Block

Element

1

DATE. Enter Julian date TDR is prepared (e.g., 30 October 2008 would be entered as
8304).

2

REPORT NUMBER. This number is made up of the reporting activity’s Department of
Defense Activity Address Code (DODAAC) followed by the last two digits of the year the
report was created and a four-digit sequential number (e.g., AAAAAA-08-0001). This
four-digit number will start with 0001 and go to 9999 or to the end of the calendar year.
The first TDR of each calendar year will always be 0001. Units giving subsistence
stockage support to a Defense Subsistence Region (DSR) will use the DODAAC of that
DSR. The last four digits will come from a block of numbers assigned by the Defense
Logistics Agency (DLA).

3

TO. Enter name and address (including Zone Improvement Plan [ZIP] Code) of the
office(s) to which the Request for Information (RFI) or miscellaneous TDR will be mailed.

4

REPORTING ACTIVITY. Enter name and address (including ZIP Code) of the reporting
activity. Government Cargo Recovery Effort (GOCARE) committee members enter a
property identification code such as Bill of Lading (BL) number, Transportation Control
Number, National Stock Number (NSN) or contract number. Enter the DODAAC in the
box within Block 4. If the unit gives subsistence stockage support to a DSR, use the DSR
DODAAC and ZIP Code.

5

CONSIGNOR. Enter name and address (including ZIP Code) of the activity that directed the
shipment. Enter the DODAAC in the box within Block 5. If shipped by a contractor, use
the DODAAC of the activity that administered the contract. If a sealift carrier is suspected
or known to be at fault, enter the Port of Embarkation (POE) code.

6

CONSIGNEE. Enter name and address (including ZIP Code) of the activity that is receiving
the shipment. Enter the DODAAC in the box within Block 6. If the reporting activity is
the consignee enter “Same as Block 4.”

7

SHIPPER. Enter the name and address (including ZIP Code) of the activity making the
shipment for the consignor. Enter the DODAAC in the box within Block 7. If the shipper
is the consignor, enter “Same as Block 5.” If the shipment is containerized, include the
name of activity that stuffed the container. If the shipper is a contractor, enter the
Commercial and Government Entity (CAGE) Code from the BL or other shipping
document. Location of the CAGE codes is as follows: On DD Form 250, Material
Inspection and Receiving Report, (Figure 210-10) in “SHIPPED FROM” block; on DD
Form 1348-1A, Issue Release/Receipt Document, (Figure 202-5) in “SHIPPED FROM”
block; on BL, Block 11; and on CBL in “FROM” or “SHIPPER” block.

8

CARRIER’S NAME (SCAC). Show the carrier’s complete name and SCAC.

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Block

July 2008

Element

9

CARRIER’S PRO/FREIGHT BILL NO. Enter the number from the carrier’s delivery receipt.

10

BILL OF LADING NO./TYPE. Enter the number and indicate the type (i.e., BL or CBL).

11

MODE CODE. Choose the correct code from Paragraph D.

12

DATE CARRIER SIGNED FOR SHIPMENT. Enter the Julian date the carrier signed for the
shipment.

13

DATE CONSIGNEE RECEIVED SHIPMENT. Enter the Julian date on which the consignee
signed for the shipment.

14

DATE DISCREPANCY DISCOVERED. Enter the Julian date on which the discrepancy was
discovered.

15

DATE CARRIER NOTIFIED. Enter the Julian date on which the commercial carrier was first
notified (as in case of pilferage, theft, vandalism, partial loss, or damage).

16

CARRIER REPRESENTATIVE CONTACTED. Show the name and telephone number of the
carrier’s agent contacted.

17

SEAL NUMBERS AND CONDITION. Place an “X” in the proper block and show the seal
number.

18

TRANSPORTATION CONTROL NO. Show control number assigned to identify the material.

19

COMMODITY DESCRIPTION AND/OR NATIONAL STOCK NO. (NSN). Enter item name and
NSN or part number. Include the member’s/employee’s name and grade on personal
property shipments.

20

TYPE OF PACK. Choose the correct code from Paragraph F.

21

QUANTITY DISCREPANT (PIECES). Show the number of pieces reported as discrepant for
each line entry.

22

TYPE AND CAUSE CODE. See Paragraph C.

23

UNIT OF ISSUE. Show the two-letter abbreviation of the type of unit under which the
material was issued. See the shipping document.

24

UNITS BILLED/SHIPPED. Show the total number of units that were shown on the billing or
shipping document.

25

DISCREPANT UNITS. Enter the number of units of issue that were found to have
discrepancies.

26

DISCREPANT WEIGHT. Show the total weight for each discrepant line entry in Block 26.

27

VALUE OR COST OF REPAIRS. For shortages, enter the replacement value. For over or
astray cargo, enter the value of material when available. For reparable damage, enter the
total of the cost to repair plus the transportation costs to and from the repair shop. For nonreparable damage, use the total of the preshipment value plus any other costs incurred to
salvage the materials, minus the amount recovered through salvage. NOTE: For
Miscellaneous TDRs, this Block will be blank.

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Block
28

July 2008

Element
REMARKS. This block is to request information needed in the investigation of the
discrepancies. Include photographs or any document the shipper may not have that will aid
his/her reply. Use this space to confirm notification to the carrier. For miscellaneous
discrepancies explain the circumstances and responsibility. For outside the Continental
United States, complete block 36 with appropriate remarks. NOTE: Remarks and Type
and Cause will match.

29a

NAME OF PREPARER. Self-explanatory.

29b

EMAIL ADDRESS. Enter full e-mail address.

29c

TELEPHONE NUMBER. Show both the commercial and Defense Switched Network (DSN)
or Federal Telecommunications System (FTS) telephone numbers.

29d

FACSIMILE NUMBER. Show both the commercial and DSN or FTS facsimile telephone
numbers.

30

REPLY. This block is to reply to any questions asked in Block 28 or to furnish any
information to aid in the resolution of the discrepancy.

31a

NAME OF RESPONDENT. Self-explanatory.

31b

TELEPHONE NUMBER. Show both the commercial and DSN or FTS telephone numbers.

31c

EMAIL ADDRESS. Enter full e-mail address.

31d

FACSIMILE NUMBER. Show both the commercial and DSN or FTS facsimile telephone
numbers.

31e

DATE. Julian date.

32

TO. Enter the name and address (including ZIP Code) of the finance center or claim office
or contract administration office to which the TDR package is to be mailed. Leave blank
for RFI – required for TDR for claim action.

33

EXCEPTION NOTED ON CARRIER’S DELIVERY RECEIPT? Place an “X” in the proper Block
and complete required remarks. Leave blank for RFI – required for TDR for claim action.

34

INSPECTION DATA. Place an “X” in the proper Block and complete the required action.
Leave blank for RFI – required for TDR for claim action.

35

DISPOSITION DATA. Place an “X” in the proper Block and complete the required action.
Leave blank for RFI – required for TDR for claim action.

36

REMARKS. Add any details that will help explain the discrepancy to the finance center or
claims office, or that will aid them in filing a claim. List the documents attached. Leave
blank for RFI – required for TDR for claim action.

37

ATTACHMENTS. Place an “X” in the proper Block and complete the remarks. Leave blank
for RFI – required for TDR for claim action.

38

ACCOUNTING CLASSIFICATION. For Inventory and Financial Adjustments. When filling in
Block 38 for the DLA Stock Fund, always use 26.0 in positions 14, 15, and 16 in
appropriation of the property. Service components will complete Block 38 in accordance
with individual Service instructions. Leave blank for RFI – required for TDR for claim
action.

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B. FIRST POSITION OF MATERIAL
RIC
(Note 1)

Category
Structure Code

B14

D, M

B17

H

B16

G, P, U

US Army Communications and Electronics Command
Attn: Director of Material Management
Ft. Monmouth, NJ 07703-5000

B64

L, X

Commander, US Army Aviation and Missile Command
Redstone Arsenal, AL 35898-5239

B69

C

Commander, US Army Medical Material Agency
Bldg 1423 Fort Detrick
Frederick, MD 21701-5000

AKZ

K

Commander, US Army Tank-Automotive Command
Adjustment and Inventory
Warren, MI 48090-5000

A12

B, E, J, Q, R, S

Mailing Address
PR W4GG TACOM Rock Island
Bldg 110 Rodman Avenue
1 Rock Island Arsenal
Rock Island, IL 61299-6000
SR W0H9 HQ USA AVN and MISLE CMD
USA AMCOM AVIATION
Redstone Arsenal
Redstone Arsenal AL 35898-0001

XR W038 USA Soldier Systems Center
Bldg 20 Kansas St
Natick, MA 01760-5000

NOTE 1: Routing Identifier Codes (RIC) are located in record positions 67 through 69 of the DD
Form 1348-1A, which accompanies, is attached to, or is within the shipment.

C. TYPE AND CAUSE CODES
The most current versions of Type and Cause Codes are available at the Table Management Distribution
System website at: https://www­
tmds.c2.amc.af.mil/TMDS/DTRdata.xsql?result=&view=V_D_SHPMNT_TRNSPRT3_CD&skip=0&ma
x=10. They are accessible by all users, to include Department of Defense contractors and vendors
through the Defense Transportation Electronic Business website at
https://dteb.lmi.org/dod/dteb.nsf/loginform?createdocument, click on Guest (LOGIN is not required) and
DTR Reference Data.

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D. MODE OF SHIPMENT CODES
The most current versions of Mode of Shipment Codes are available at the Table Management
Distribution System website at: https://www­
tmds.c2.amc.af.mil/TMDS/DTRdata.xsql?result=&view=V_TRAN_MD&skip=0&max=10. They are
accessible by all users, to include Department of Defense contractors and vendors through the Defense
Transportation Electronic Business website at
https://dteb.lmi.org/dod/dteb.nsf/loginform?createdocument, click on Guest (LOGIN is not required) and
DTR Reference Data.
E. SEAVAN SHIPMENTS
The most current versions of SEAVAN Shipments codes are available at the Table Management
Distribution System website at: https://www­
tmds.c2.amc.af.mil/TMDS/DTRdata.xsql?result=&view=V_TY_PK_CNTNR_CAT&skip=0&max=10
(First Position) and https://www­
tmds.c2.amc.af.mil/TMDS/DTRdata.xsql?result=&view=V_D_NON_CNX_CNT_TP_LD_CD&skip=0&
max=10 (Second Position) They are accessible by all users, to include Department of Defense
contractors and vendors through the Defense Transportation Electronic Business website at
https://dteb.lmi.org/dod/dteb.nsf/loginform?createdocument, click on Guest (LOGIN is not required) and
DTR Reference Data.
F. TYPE OF PACK
Code

Description

BD

Bundle

BE

Bale

BG

Bag, burlap or cloth

BL

Barrel

BS

Basket

BX

Box

CA

Cabinet

CB

Carboy

CC

Household goods containers, wood (federal specification PPP-B-580)

CL

Coil

CM

Container, AMC-International Standards Organization, lightweight 8' x 8' x 20' air
container

CN

Can

CO

Container, other than CU, CW, CC, MW, CR, MX

CR

Crate

CD

Case

CT

Carton

CU

Container, Navy cargo transporter

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Code

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Description

CW

Container, commercial highway lift

CY

Cylinder

DB

Duffle bag

DR

Drum

EC

Engine container

ED

Engine cradle or dolly

EN

Envelope (Note 1)

FK

Foot locker

HA

Hamper

KE

Keg

LS

Loose, not packaged

MW

Multi-wall container (formerly referred to as triple-wall or tri-wall secured or attached to
a warehouse pallet)

MX

Mixed (more than one type of shipping container)

PC

Piece

PL

Pail

PT

Palletized unit load, other than code MW

RL

Reel

RO

Roll

RT

Roll On/Roll Off (RO/RO)

SA

Sack, paper

SB

Skid, box

SD

Skid

SH

Sheet

SL

Spool

SW

Suitcase

TB

Tub

TC

Tank car

TK

Trunk

TU

Tube

UX

Unitized (use code RT for unitized cargo on RO/RO)

VC

Van chassis

VE

Vehicle

VO

Vehicle in operating condition

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Code

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Description

VS

SEAVAN

WR

Wrapped

NOTE 1: The term “envelope” applies to shipments of material packaged in envelopes larger than a
Military Shipping Label. The Military Shipping Label when applied to the envelope, all entries,
including the bar codes, must be scanable/readable from a single surface.

G. INSTRUCTIONS FOR PREPARING DD FORM 361 USING THE WEB-BASED GLOBAL
FREIGHT MANAGEMENT DISCREPANCY IDENTIFICATION SYSTEM
1. The procedures described herein apply to the use of the web-based Global Freight Management
(GFM) Discrepancy Identification System (DIS). All Department of Defense (DOD) freight
shipping and receiving activities, to include the Services and DLA, are required to use this system
to generate TDRs. Previously, local or remotely generated TDRs were mailed or faxed to the
SDDC Operations Center for entry into the GFM system. This is no longer an acceptable policy
given that the GFM system is available for use worldwide. The GFM DIS will be used for direct
entry of TDRs. Commercial carriers are also included as system users in order to reply to TDRs.
The user must have a personal computer, Internet access and must obtain a password to use the
GFM system through the SDDC web-based system portal.
2. Password Requests and Issuance.
To access GFM, users must request an Electronic Transportation Acquisition (ETA) login ID and
password.
a. From the SDDC website, http://www.sddc.army.mil, click the Access ETA Systems link at
the top of the page.
NOTE: The ETA website is also accessible directly at https://eta.sddc.army.mil.

b. Click the Register for the First Time link at the top of the ETA website. The ETA System
Registration screen displays.
NOTE: If you are already a registered user of another SDDC system through ETA, click the
Register for Additional Systems link.

c. Click the GFM checkbox and select a role (TFG/TDR Updates Only, ITO/TO USA/Canada,
ITO/TO Other, Carrier, Claims, SDG3).
d. Click the Generate Request Form button at the bottom of the ETA System Registration
screen. The ETA Registration Form displays.
e. Enter the registration information in the appropriate fields. Mandatory fields vary depending
on the GFM role selected.
f.

Click the Submit Request button. A popup message displays to verify the correct e-mail
address was entered.

g. Click the OK button. A confirmation message displays your Request ID. An e-mail
confirming your request with your ID is received.

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h. Once user access is approved, an e-mail with the corresponding password is received. This
may take a few days.
3. Accessing DIS.
Once the user receives a password, the following procedures apply to accessing and using the
system:
a. From the SDDC website, http://www.sddc.army.mil, click the Access ETA Systems link at
the top of the page.
NOTE: The ETA website is also accessible directly at https://eta.sddc.army.mil.

b. From the ETA website, click on Freight/Cargo link.
c. From the Freight/Cargo menu, click on the Global Freight Management (GFM) link. The
GFM Login screen displays.
d. Enter your ETA user ID and password, and then click the Submit button. The GFM Main
Menu displays.
e. Click the Discrepancy Identification System button to enter the DIS application.
4. Accessing the DIS Tutorial.
The GFM Online Tutorials provide step-by-step instructions for each GFM application and are
updated as the applications are modified. The tutorials are available for use online or may be
downloaded and printed. To access the DIS Tutorial:
a. Once logged into GFM, click the Tutorials link at the top of the page.
b. Click the Discrepancy Identification System Tutorial link.
c. Review the tutorial.
5. User Support.
Support is available for DIS users, as follows:
a. DIS ONLINE TUTORIAL. This is described in Paragraph G.4. All users are encouraged to
familiarize themselves with the contents of the Tutorial prior to using the system.
b. HELP DESK SUPPORT. Live support is provided by the SDDC System Response Center 24
hours per day. They may be contacted as follows:
800 336-4906 (calls from CONUS only)
Commercial: 703 428-3218
DSN: 328-3218
E-mail: [email protected]
FAX Commercial: 703 428-3324

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Figure I-1. DD Form 361, Transportation Discrepancy Report

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Figure I 1. DD Form 361, Transportation Discrepancy Report (Cont)

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