INA and SCSEP Grant Planning Guidance, private sector

ATTACHMENT A

PROGRAM NARRATIVE
Format: Text of the application must be double-spaced with one-inch margins at the top,
bottom, right, and left sides. Pages must be numbered with the grantee’s name on each
page. The Department permits the use of graphs, maps, and tables, but these must be
properly labeled. The Department encourages applicants to use brief topic headings for
paragraphs in the text. The narrative may not exceed 20 pages in length, excluding any
attachments.
Content: All applicants must provide a narrative that covers the following areas:
(1) Identify specific strategies that will expand the number of Senior Community
Service Employment Program (SCSEP) participants assigned to community
service work:
• In the growth industries emphasized in the American Recovery and
Reinvestment Act of 2009 (Recovery Act) (e.g., health care, child care,
education, green jobs, energy efficiency and environmental services); and
• In expanded public service activities that utilize Recovery Act funds.

(2) Identify specific recruitment strategies, along with a timeline, that will enable
the applicant to recruit a sufficient number of participants to meet the enrollment
objectives of the Recovery Act funding, as well as the regular program
enrollment objectives.
(3) Identify specific recruitment strategies, along with a timeline, that will enable
the applicant to recruit and retain a sufficient number of host agencies that will
be necessary to meet the increased number of participants served by the
Recovery Act funding, as well as in the regular program.
(4) Identify specific strategies and policies to ensure that maintenance of effort
violations do not occur (see Older Americans Act (OAA) Amendments of 2006,
PL 109-365, Title V, Section 502 (b)(1)(G)).
(5) Provide a description of how the Recovery Act funding will be managed so
that:
• Enrollment of new participants in the stimulus program is maximized
while ensuring that there is no deterioration of enrollment and services in
the regular program.
• Seniors are provided with opportunities that support other activities
funded by the Recovery Act, such as the summer youth program, year

•

round employment programs for youth, and One Stop Career Centers, i.e.
tutoring, mentoring, greeters.
Strategies, methods and/or protocols will be used to determine whether a
participant is assigned to either the Recovery Act funding or the regular
program funding.

(6) Provide a description of the methods that grantees will use to ensure the least
disruption possible to participants enrolled under the Recovery Act program
when the funding expires on June 30, 2010. Detail specific action steps that will
be utilized to ensure participants receive timely and coordinated transition
planning to the most appropriate service delivery system. In particular, address
how partners in the One-Stop Career Centers will be utilized; also, identify other
relevant community partners and services; and, to the extent feasible, how
participants will be transitioned into the regular SCSEP program.
(7) Provide a statement that all Recovery Act program participants will be
informed verbally and in writing at the time of enrollment that:
A. They are being enrolled with Recovery Act funding that is due to
expire on June 30, 2010.
B. They are subject to the same rights and responsibilities as enrollees in
the regular SCSEP program.
C. Every effort will be made to help them obtain unsubsidized
employment prior to the expiration of the Recovery Act program.
D. Prior to the expiration of Recovery Act funding, timely transition
planning will be undertaken to determine the most appropriate services
that may still be needed by the participant, including referral of job-ready
participants to the One-Stop Career Center, and transfer of participants
who require additional community service training into the regular
program provided sufficient funds are available in that program. If they
are not able to transition to the regular program, they may be terminated
at the expiration of the Recovery Act funding availability. However, they
will be given priority for re-enrollment in SCSEP consistent with eligibility
requirements and statutory priorities of service.

2

ATTACHMENT B
PROGRAMMATIC ASSURANCES
The programmatic assurances delineated below reflect standard grant
requirements—i.e., those that are required by law or those that are consistent with
sound program practices. The applicant certifies by check mark that its agency or
organization will conform to the following assurances and will continue to conform
to these assurances throughout the period of this grant:
Participant-Related Assurances
Recruitment and Selection of Participants
The agency or organization has developed and implemented methods for
recruiting and selecting participants that assure that the maximum number of
eligible individuals have an opportunity to participate in the program.
The income definitions and income inclusions and exclusions for determining
Senior Community Service Employment Program (SCSEP) eligibility, as described in
Training and Employment Guidance Letter (TEGL) 12-06, are used to determine and
document participant eligibility. TEGL 12-06 may be accessed on
www.doleta.gov/seniors under Technical Assistance.
The applicant has developed strategies to recruit applicants who have
priority for service as defined at Older Americans Act (OAA) Section 518(b)(1)-(2).
Priority is to be afforded to individuals who are 65 years of age or older or:
a) Are veterans or eligible spouses of veterans as defined in 20 CFR 1010.110 (73
Fed. Reg. 78142, 78142 (Dec. 19, 2008));
b) Have a disability;
c) Have limited English proficiency or low literacy skills;
d) Reside in a rural area;
e) Have low employment prospects;
f) Have failed to find employment after utilizing services provided through the
One-Stop Delivery System; or
g) Are homeless or are at risk for homelessness (OAA Section 518(b)(1)-(2)).

Assessment
Assesses participants at least two times per 12 month period.
Uses assessment information to determine the most appropriate community
service assignments for participants.
Individual Employment Plan (IEP)
Establishes an initial goal of unsubsidized employment for all participants.
Updates the IEP at least as frequently as the assessments.
Community Service Employment Assignment (CSEA)
Ensures that the initial CSEA is based on the assessment done at the time of
enrollment.
Uses the IEP as the basis for determining when, as appropriate, to rotate
participants through assignments within a CSEA or to other CSEAs to acquire
the skills necessary to obtain unsubsidized employment.
Selects host agencies that are designated 501(c)(3) organizations or public
agencies.
Has procedures in place for assuring adequate supervision of participants at
the host agencies.
Has procedures in place to ensure safe and healthy working conditions.
Recertification of Participants
Recertifies the income eligibility of each participant at least once every 12
months, or more frequently if circumstances warrant.
Has a written policy setting forth actions to be taken to deal with those found
to be ineligible (including notification of their right to appeal the finding).
Physical Examinations
Offers physicals to participants upon program entry and each year thereafter
as a benefit.
Obtains a written waiver from each participant who declines to have a
physical.

2

Orientation
Provides orientations for its participants and host agencies which include information
on:
Participant Orientation
Project goals and objectives
Community service employment assignments
Training opportunities
Available supportive services
The availability of a free physical examination
Participant rights and responsibilities
Host Agencies
Sub-recipients provide sufficient orientations, which may include the following
information:
• Grantee and local project roles, policies and procedures
• SCSEP goals and objectives
• Role of supervisors
• Evaluation of participant progress
• Provision of safe working environment
• Annual monitoring and safety assessment
• Documentation requirements
• Termination policies
• Grievance procedures
Participant Benefits
Provides benefits that are required by State or Federal law (such as workers’
compensation or unemployment insurance), and the costs of physical
examinations.
Has established written policies relating to compensation for scheduled work
hours during which an applicant’s or sub-recipient’s business is closed for Federal
holidays.
Has established written policies relating to necessary sick leave that is not part of
an accumulated sick leave program.
Does not use grant funds to pay the cost of pension benefits, annual leave,
accumulated sick leave, or bonuses.

3

Durational Limits
Average Participation of 27 Months
Complies with an average participation cap for eligible individuals (in the
aggregate) of 27 months, unless a waiver is approved.
Maximum Duration of Program Participation 48 Months\
Complies with the requirement that participants may participate in the program no
longer than 48 months in the aggregate (whether or not consecutive) unless the
participant receives a waiver of this requirement.
Notifies participants of its policy pertaining to the maximum duration requirement
at the time of enrollment.
Allows participants a 48-month maximum lifetime participation in SCSEP unless it
has applied for a waiver to establish a lesser maximum duration of program
participation.
Notifies participants if they are enrolled under the American Recovery and
Reinvestment Act.
Termination Procedures
Grantees will provide a reason for termination and inform participants of
grievance policies. An IEP termination policy must be approved by DOL prior
to implementation.
Written Termination Policies Are in Effect for:
Provision of false information (immediate)
Incorrect initial eligibility determination (30 days written notice)
Income ineligibility determined at recertification (30 days written notice)
Cause (immediate or corrective action, depending on infraction)
If applicable and there are no extenuating circumstances that would hinder the
participant from moving to unsubsidized employment, refusal to accept a
reasonable number of job offers or referrals to unsubsidized employment
consistent with the IEP
Equitable Distribution
Manages slot allotments within equitable distribution guidelines, to the extent
feasible, so that potential participants have equal access for program
participation.

4

Over-Enrollment
Manages over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Communicates grant policy, data collection, and performance developments and
directives to staff and sub-recipients and/or local project operators.
Has developed a written monitoring tool and procedures for its SCSEP grant that
lists items to be reviewed during monitoring visits, and provided this tool to subrecipients and/or local project operators.
Has developed a monitoring schedule, notified sub-grantees and/or local project
operators of its monitoring plans, and monitors sub-grantees and/or local project
operators on a regular basis.
Provides training to increase sub-recipients’ and/or local project operators skills,
knowledge, and abilities.
Prescribes corrective action and follow-up procedures for sub-recipients and/or
local project operators to ensure that identified problems have been remedied,
when appropriate.
Monitors the financial systems and expenditures of sub-recipients and/or local
project operators on a regular basis.
Ensures that sub-recipients and/or local project operators receive adequate
resources to effectively operate local projects.
Has trained sub-recipients and/or local project operators on SCSEP financial
requirements to help them effectively manage their own expenditures, and
provides more general financial training as needed.
Ensures that all financial reports are accurate and are submitted in a timely manner,
as required.
Sub-Recipient Selection (If Applicable)
In areas where a substantial population of individuals with barriers to employment
exists, a national grantee shall, in selecting sub-recipients, give special
consideration to organizations (including former recipients of such national grants)
with demonstrated expertise in serving individuals with barriers to employment, as
defined in the statute.
Complaint Resolution
Grantee establishes and uses written grievance procedures for complaint resolution
for applicants, employees and participants.
Provides applicants, employees and participants with a copy of such procedures.

5

Maintenance of Effort
Does not reduce the number of employment opportunities or vacancies that
would otherwise be available to individuals not participating in the program.
Does not displace currently employed workers (including partial displacement,
such as a reduction in the hours of non-overtime work, wages, or employment
benefits).
Does not impair existing contracts or result in the substitution of federal funds
for other funds in connection with work that would otherwise be performed.
Does not assign or continue to assign any eligible individual to perform the
same work or substantially the same work as that performed by any other
individual who is on layoff.
Procedures for Payroll and Payment of Workers’ Compensation
Makes all required payments for payroll and Workers’ Compensation
premiums on a timely basis.
Ensures that host agencies do not pay Workers’ Compensation costs for
participants.
Maintenance of Files and Privacy Information
Maintains participant files for three (3) years after the program year in which
all follow-up activity for a participant has been completed.
Participant records are securely stored and access is limited to appropriate staff
to safeguard personal identifying information.
Safeguards to preclude tampering with electronic media are established (e.g.,
Personal Identification Numbers (also known as “PINs”)) for recordkeeping.
Ensures that the SCSEP National Program Office at the Department of Labor is
immediately notified in the event of any potential security breach of personal
Identifying Information (PII), whether electronic/paper files and/or equipment
is involved.
Complies with, and ensures that authorized users under its grant comply with
all SPARQ access and security rules.
Documentation
Maintains documentation of waivers of physical examinations by participant.
Maintains documentation of the provision of complaint procedures to
participants.
Maintains documentation of eligibility determinations and re-determinations.
Maintains documentations of terminations and the reasons for such
terminations.

6

Maintains records of grievances and outcomes.
Data Collection and Reporting
Ensures that accurate data are submitted timely to SPARQ, as required.
Ensures that those capturing and recoding data are familiar with the latest
instructions for data collection, including Department administrative issuances,
such as Older Worker Bulletins, TEGLs, the Data Collection Handbook and
Internet postings.
Legally obligates sub-recipients to turn over complete data files in the specified
electronic format, as well as hard copy case files, to the grantee at the time that
the sub-recipient ceases to administer SCSEP.
Legally obligates any new sub-recipients to enter complete data related to any
participants whom they acquire upon becoming sub-recipients.
Non-Web Data Collection System users ensure that accurate data are uploaded
to SPARQ in accordance with Department timelines and administrative
guidance.

If the applicant has not checked a specific box(es) herein, information must be
provided on a separate attachment indicating what specific steps it will take to
conform with this standard grant requirement(s).

Signature of Authorized Representative: __________________________________

7

ATTACHMENT C
SPECIAL REQUESTS
Any applicant that has special requests in one or more of the following areas
must submit such requests and any supporting documentation as a separate
attachment(s) to their American Recovery and Reinvestment Act (Recovery Act)
application. Even though any such special requests may have been granted for
the PY 08 program year grant, they will need to be resubmitted as part of this
Recovery Act application.
(1) Older Americans Act Section 502(c)(6)(C), Additional Funds for Participant
Training and Supportive Services. Any applicant that wishes to request such
additional funds must provide the specific information listed in this section. In
addition, any applicant that requests these additional funds for participant
training and supportive services should not submit a separate budget narrative
for these activities. Instead, their application’s detailed budget narrative should
identify the specific training and supportive service activities that they intend to
provide to participants if their request is accepted. Costs associated with this
request should also be included in their SF 424 and 424A.
The 2006 Amendments permit an exception to the 75 percent minimum level of
expenditures on participant wages and fringe benefits that allows grantees to
request to use not less than 65 percent of program funds for wages, benefits, and
other costs, so that up to an additional 10 percent of funds are available for
training and supportive services for the direct benefit of participants. As
required in Section 502(C)(6)(C)(IV), applicants interested in seeking this waiver
must provide a work plan that includes the following:
(a) A detailed description of the additional training and supportive
services;
(b) An explanation of how activities will directly benefit participants,
improve project effectiveness and employment outcomes for individuals
served;
(c) A sequence and timeline for these activities;
(d) If applicable, an explanation concerning whether any displacement of
eligible individuals or elimination of positions for such individuals will
occur, information on the number of such individuals to be displaced and of
such positions to be eliminated; and

(e) The performance measures that are expected to be improved by
expenditure of additional funds and the amounts by which each measure is
expected to improve.
(2) 20 CFR 641.870, Increase in Administrative Cost Limitations. The
Department of Labor may authorize an increase in the amount available for
administrative costs to not more than 15 percent if it determines that it is
necessary to carry out the project, and the applicant demonstrates that:
(a) It is incurring major administrative cost increases in necessary program
components; or
(b) The number of employment positions in the project or the number of
eligible minority individuals participating in the project will decline if the
amount available for paying the cost of administration is not increased; of
(c) The size of the project is so small that the amount of administrative
expenses incurred to carry out the project necessarily exceeds 13.5 percent
of the amount for such project.
General statements that costs have increased do not constitute adequate
justification. The applicant must identify which costs have increased, why they
have increased, and how these costs relate to program operations.
(3) On-the-Job Experience (OJE). If an applicant wants to utilize OJE as an
additional training option, it must meet the requirements delineated in Older
Worker Bulletin 04-04. DOL must approve the OJE policy and sample contracts
before the grantee may exercise this option.
(4) 20 CFR 641.500(b), Cross-Border Agreements. State applicants may enter
into agreements to permit cross-border enrollment of eligible participants. Such
agreements must cover both state and national grantee slots and must be
submitted for approval by the Department.

2

ATTACHMENT D

U.S. Department of Labor

Employment and Training Administration
200 Constitution Avenue, N.W.
Washington, D.C. 20210

March 4, 2009
Dear SCSEP State, Territorial and National Grantees:
The Department of Labor (DOL) intends to issue a new grant to each Senior Community
Service Employment Program (SCSEP) State, Territorial and National grantee for the
funds appropriated by the American Recovery and Reinvestment Act (Recovery Act), PL
111-05. As required by the Recovery Act, DOL will allocate the funds based on each
grantee’s current share of its PY 2008 SCSEP allocation. Each grantee must provide
SCSEP services in the same counties and geographic areas as currently authorized. The
funding attachment indicates the amount of funds for which each grantee is eligible.
The funds will be available from the date DOL obligates the funds through June 30,
2010.
Authority for Funding, Activities and Reporting: DOL expects grantees to adhere to the
current statutory and regulatory requirements for SCSEP as follows:
•

2006 Older Americans Act (OAA) Amendments, Public Law 109-365, 42 United
States Code 3056 et. seq.,

•

SCSEP Performance Accountability Interim Rule, 72 Fed. Reg. 35831 (June 29,
2007);

•

SCSEP Final Rule 20 CFR Part 641 (April 9, 2004) ;

•

Priority of Service for Covered Persons: Final Rule 20 CFR Part 1010, 78132
(December 19, 2008); and

•

The American Recovery and Reinvestment Act of 2009, PL 111-05.

Initial Statement of Work: The Department intends to issue additional guidance by late
March on requirements for a grantee-specific statement of work that addresses in greater
detail plans for program implementation using the Recovery Act funding. In the interim,
DOL will incorporate the attached statement of work into each grant agreement. The
signature of the grantee’s authorized representative on the SF 424 application will indicate

ATTACHMENT D
acceptance of the Initial Statement of Work. DOL will review each grantee’s revised
grant plan based on additional guidance in late March and will issue a grant modification
by June 30, 2009.
Application Instructions: In order to obligate Recovery Act funds within the thirty days
required by the Recovery Act, the Department must receive the following items from each
grantee by March 10, 2009:
•

Signed SF 424 application for federal funding (using the dollar figures in the
attached chart)

•

SF 424A budget

•

Preliminary budget narrative

These three items must be submitted electronically to [email protected] on or
before March 10, 2009. However, if you are unable to submit the required items
electronically, they may be faxed to 202-693-3718 or sent by overnight mail to Ms.
Alexandra Kielty, Division of Adult Services, 200 Constitution Ave. NW, Room S-4209,
Washington, D.C. 20210, to be received by the March 10 deadline.
Questions: The Older Workers unit will conduct an all-grantee conference call as
previously scheduled on Wednesday, March 4, 2009 at 3 pm EST to address any questions
about this announcement of Recovery Act fund availability. If you have any questions
regarding this grant announcement in the meantime, please contact me at 202-693-3296.
/S/
B. Jai Johnson
Grant Officer
Attachments:
• Attachment A – Funding Allocation table
• Attachment B – SF 424 Funding Application form
• Attachment C – SF 424A budget form
• Attachment D – Instructions for SF 424 and SF 424A
• Attachment E – Initial Statement of Work

ATTACHMENT D
Recovery Act Funding Allocations
Grantee
Total
STATES:
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
State Total

Allotment

Grantee

Allotment

$118,800,000

439,546
507,317
315,621
431,800
2,035,078
240,104
259,468
507,317
137,479
1,399,963
526,680
507,317
126,306
923,627
621,560
304,003
242,041
451,164
400,819
147,161
327,239
516,999
791,957
563,471
294,321
586,706
149,097
182,015
126,306
126,306
669,969
133,606
1,568,423
621,560
143,288
1,035,934
381,456
348,538
1,270,229
325,303
127,797
323,366
164,588
484,081
1,316,701
158,779
131,670
515,062
350,475
267,213
608,006
126,306
25,261,138

TERRITORIES:
American Samoa
Guam
Northern Marianas
Virgin Islands
Territories Total
NATIONAL:
AARP
ABLE
ANPPM
Easter Seals
Experience Works
Goodwill Industries
Mature Services
NCBA
NCOA
National Urban League
Quality Career Services
SER
SSAI
The Workplace
Vermont Associates
NonMinority Nat'l Total
NATIONAL MINORITY:
Inst. For Indian Development
NAPCA
NICOA
Minority NS Total

269,887
269,887
89,962
269,887
899,623

18,176,224
1,530,525
2,258,061
4,396,073
23,714,787
2,901,952
1,366,683
3,602,648
6,966,654
2,380,246
400,367
6,872,984
13,761,413
536,101
507,863
89,372,581

404,540
1,636,363
1,225,755
3,266,658

ATTACHMENT E
SCSEP Grantees/Regional Federal Project Officer (FPO) Assignments
ALABAMA (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

FLORIDA (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

KENTUCKY (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

ALASKA (6)
FPO: Carol Padovan
Phone: (415) 625-7946
E-mail
[email protected]

GEORGIA (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

LOUISIANA (4)
FPO: Marilyn Brandenburg
Phone: (972) 850-4617
E-mail:
bradenburg,[email protected]

AMERICAN SAMOA (6)
FPO: John Jacobs
Phone: (415) 625-7940
E-mail: [email protected]

GUAM (6)
FPO: John Jacobs
Phone: (415) 625-7940
E-mail: [email protected]

MAINE (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

ARIZONA (6)
FPO: John Jacobs
Phone: (415) 625-7940
E-mail: [email protected]

HAWAII (6)
FPO: John Jacobs
Phone: (415) 625-7940
E-mail: [email protected]

ARKANSAS (4)
FPO: Kajuana Donahue
Phone: (972) 850-4613
E-mail:
[email protected]

IDAHO (6)
FPO: Ingrid Nyberg
Phone: (415) 625-7947
E-mail:
[email protected]

MARYLAND (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]

CALIFORNIA (6)
FPO: John Jacobs
Phone: (415) 625-7940
E-mail: [email protected]

ILLINOIS (5)
FPO: Alice Mitchell
Phone: (312) 596-5413
E-mail:
mitchell.alice @dol.gov

MICHIGAN (5)
FPO: Marium Baker
Phone: (312) 596-5526
E-mail:
[email protected]

INDIANA (5)
FPO: Celeste Moerle
Phone: (312) 596-5422
E-mail:
[email protected]

MINNESOTA (5)
FPO: James Sawers
Phone: (312) 596-5512
E-mail:
[email protected]

IOWA (5)
FPO: Alice Mitchell
Phone: (312) 596-5413
E-mail:
[email protected]

MISSISSIPPI (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

KANSAS (5)
FPO: Philip Moreland
Phone: (312) 596-5421
E-mail:
[email protected]

MISSOURI (5)
FPO: Philip Moreland
Phone: (312) 596-5421
E-mail:
[email protected]

COLORADO (4)
FPO: Bill Martin
Phone: (972) 850-4635
E-mail:

[email protected]
CONNECTICUT (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]
DELAWARE (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]
DISTRICT OF COLUMBIA (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]

MASSACHUSETTS (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

ATTACHMENT E
SCSEP Grantees/Regional Federal Project Officer (FPO) Assignments
MONTANA (4)
FPO: Jesus Morales
Phone: (972) 850-4617
E-mail:
[email protected]

OHIO (5)
FPO: Alice Mitchell
Phone: (312) 596-5413
E-mail:
[email protected]

UTAH (4)
FPO: Cynthia Green
Phone: (972) 850-4619
E-mail:
[email protected]

NEBRASKA (5)
FPO: Alice Mitchell
Phone: (312) 596-5413
E-mail:
[email protected]

OKLAHOMA (4)
FPO: Felecia Blair
Phone: (972) 850-4643
E-mail: [email protected]

VERMONT (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

OREGON (6)
FPO: Ingrid Nyberg
Phone: (415) 625-7947
E-mail:
[email protected]

VIRGIN ISLANDS (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

NEVADA (6)
FPO: Ingrid Nyberg
Phone: (415) 625-7947
E-mail:
[email protected]

VIRGINIA (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]

NEW HAMPSHIRE (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

PENNSYLVANIA (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]

NEW JERSEY (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

PUERTO RICO (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

NEW MEXICO (4)
FPO: Roseana Smith
Phone: (972) 850-4615
E-mail:
[email protected]

RHODE ISLAND (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

WEST VIRGINIA (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]

NEW YORK (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

SOUTH CAROLINA (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

WISCONSIN (5)
FPO: Celeste Moerle
Phone: (312) 596-5522
E-mail:
[email protected]

NORTH CAROLINA (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

SOUTH DAKOTA (4)
FPO: Bernie Cutter
Phone: (972) 850-4618
E-mail:
[email protected]

WYOMING (4)
FPO: Felecia Blair
Phone: (972) 850-4643
E-mail: [email protected]

NORTH DAKOTA (4)
FPO: Doug Harris
Phone: (214) 767-2154
E-mail: [email protected]

TENNESSEE (3)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]

NORTHERN MARIANA
ISLANDS (6)
FPO: John Jacobs
Phone: (415) 625-7940
E-mail: [email protected]

TEXAS (4)
FPO: Rebecca Sarmiento
Phone: (972) 850-4621
E-mail:
[email protected]

WASHINGTON (6)
FPO: Carol Padovan
Phone: (415) 625-7946
E-mail:
[email protected]

ATTACHMENT E
SCSEP Grantees/Regional Federal Project Officer (FPO) Assignments
AARP Foundation
Programs (AARP) (2)
FPO: Elaine Allen
Phone: (215) 861-5293
E-mail: [email protected]
Asociacion Nacional Pro
Personas Mayores
(ANPPM) (6)
FPO: Sandra Waterhouse
Phone: (415) 625-7959
E-mail:
[email protected]
Easter Seals (ES) (2)
FPO: Lori Harris
Phone: (312) 596-5496
E-mail: [email protected]
Experience Works (EW) (2)
FPO: Charlotte Norton
Phone: (404) 302-5340
E-mail:
[email protected]
Goodwill Industries
International, Inc. (GII) (2)
FPO: Cynthia Joseph
Phone: (972) 850-4645
E-mail:
[email protected]
Institute for Indian
Development (IID) (4)
FPO: Cynthia joseph
Phone: (972) 850-4645
E-mail:
[email protected]
Mature Services, Inc. (MS)
(5)
FPO: Lori Harris
Phone: (312) 596-5496
E-mail: [email protected]
National Able Network, Inc.
(NAN) (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]

National Asian Pacific
Center on Aging (NAPCA)
(6)
FPO: Karen Connor
Phone: (415) 625-7962
E-mail:
[email protected]
National Caucus and
Center on Black Aged, Inc.
(NCBA) (2)
FPO: Chantal Watler
Phone: (215) 861-5224
E-mail:
[email protected]
National Council on the
Aging, Inc. (NCOA) (2)
FPO: Elaine Allen
Phone: (215) 861-5293
E-mail: [email protected]
National Indian Council on
the Aging, Inc. (NICOA) (4)
FPO: Brie Burleson
Phone: (972) 850-4652
E-mail:
[email protected]
National Urban League
(NUL) (1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]
Quality Career Services,
Inc (QCS) (5)
FPO: Lori Harris
Phone: (312) 596-5496
E-mail: [email protected]
Senior Service America, Inc
(SSAI) (2)
FPO: Chantal Watler
Phone: (215) 861-5224
E-mail:
[email protected]
SER-Jobs for Progress
National, Inc. (SER) (4)
FPO: Pat Evans
Phone: (972) 850-4644
E-mail:
[email protected]

The Workplace, Inc. (TWP)
(1)
FPO: Keeva Davis
Phone: (617) 788-0141
E-mail: [email protected]
Vermont Associates for
Training and Development,
Inc. (VATD) (1)
FPO: Keeva Davis
Phone: (617) 788E-mail: [email protected]

ATTACHMENT F
RECOVERY ACT ASSURANCES

1. Grant Funds: These grant assurances addresses additional requirements applicable
to funds appropriated in the American Recovery and Reinvestment Act of 2009
(ARRA or the Recovery Act, P.L. 111-5).
2. Purposes and Principles: In accordance with the intent of the Recovery Act, funds
must be spent expeditiously and effectively, with full transparency and
accountability in the expenditure of funds. The Recovery Act provides more than
an injection of workforce development resources into communities in need across
the country. The significant investment of stimulus funds presents an extraordinary
and unique opportunity for the workforce system to accelerate its transformational
efforts and demonstrate its full capacity to innovate and implement effective OneStop service delivery strategies. As grantees plan how they will make immediate
use of the Recovery Act funds, ETA encourages them to take an expansive view of
how the funds can be integrated into transformational efforts to achieve a new level
of effectiveness throughout the public workforce system. In this system, the needs
of workers and employers are equally important in developing thriving
communities where all citizens succeed and businesses prosper. Successful
implementation of the Recovery Act includes quick and effective provision of
services and training for workers in need. Grantees are advised that the Recovery
Act funds are intended to supplement, not supplant, existing funds.
3. Limit on Funds: None of the funds appropriated or otherwise made available in the
Recovery Act may be used by any State or local government, or any private entity,
for any casino or other gambling establishment, aquarium, zoo, golf course, or
swimming pool.
4. DUNS/CCR: Grantees and their subrecipients (first tier) must have a Dun and
Bradstreet Numbering System (DUNS) number (www.dnb.com) and must
maintain active and current profiles in the Central Contractor Registration (CCR)
(www.ccr.gov).
5. Schedule of Expenditures of Federal Awards: Grantees agree to separately
identify the expenditures for each grant award funded under the Recovery Act on
the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection
Form (SF-SAC) required by Office of Management and Budget Circular A-133,
“Audits of States, Local Governments, and Non-Profit Organizations.” This
identification on the SEFA and SF-SAC shall include the Federal award number,
the Catalog of Federal Domestic Assistance (CFDA) number, and amount such that
separate accountability and disclosure is provided for the Recovery Act funds by

Federal award number consistent with the recipient reports required by the
Recovery Act Section 1512(c).
6. Responsibilities for Informing Sub-recipients: Grantees agree to separately
identify to each sub-recipient and document at the time of sub-award and at the
time of disbursement of funds, the Federal award number, CFDA number, and
amount of Recovery Act funds.
7. Reporting: Program Management and Financial Expenditure: Accountability
guidelines for the Recovery Act emphasize data quality, streamlining data
collection, and collection of information that shows measurable program outputs.
The Act also emphasizes transparency and frequent communication with the
American public about the nature of the Recovery Act investments. Accordingly,
the Grantor is developing reporting guidelines that will minimize any new
collection burdens yet provide timely accurate accounting of system performance
and outcomes. Grantees shall collect and report information as conveyed in
upcoming ARRA reporting instructions to be issued by the Grantor. NOTE:
Recovery Act reports will be due 10 days after the end of each calendar quarter,
starting with the quarter ending June 30, 2009.
8. Veterans’ Priority Provisions: NOTE: this provision applies to all PY 2008 funds in
place of the version of the Veterans’ Priority Provisions clause in the original
agreement. This program, funded by the U.S. Department of Labor is subject to the
provisions of the “Jobs for Veterans Act” (JVA), Public Law 107-288 (38 USC 4215),
as implemented by the Final Rule published on December 19, 2008 at 73 Fed. Reg.
78132. The JVA provides priority of service to veterans and spouses of certain
veterans for the receipt of employment, training, and placement services. The
Planning Guidance (either the Stand-Alone Planning Guidance at 73 FR 72853
(December 1, 2008)) or the Unified Planning Guidance at 73 FR 73730 (December 3,
2008 requires states to describe the policies and strategies in place to ensure,
pursuant to the Jobs for Veterans Act and the regulations, that priority of service is
provided to veterans (and certain spouses) who otherwise meet the eligibility
requirements for all employment and training programs funded by the U.S.
Department of Labor. In addition, the states are required to provide assurances that
they will comply with the Veterans’ Priority Provisions established by the Jobs for
Veterans Act (38 USC 4215).
9. General Provisions of the Recovery Act, as applicable: The following clauses are
specific to usage of ARRA funds and are intended to supplement, not replace any
existing terms and conditions.
•

Wage Rate Requirements: Subject to further clarification issued by the Office
of Management and Budget and notwithstanding any other provision of law

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and in a manner consistent with other provisions of ARRA, all laborers and
mechanics employed by contractors and subcontractors on projects funded
directly by or assisted in whole or in part by and through the Grantor pursuant
to this award shall be paid wages at rates not less than those prevailing on
projects of a character similar in the locality as determined by the Secretary of
Labor in accordance with subchapter IV of chapter 31 of title 40, United States
Code. With respect to the labor standards specified in this section, the
Secretary of Labor shall have the authority and functions set forth in
Reorganization Plan Numbered 14 of 1950 (64 Stat. 1267; 5 U.S.C. App.) and
section 3145 of title 40, United States Code. (ARRA Sec. 1606)
•

Whistleblower Protection: Each Grantee or sub-recipient awarded funds
made available under the ARRA shall promptly refer to the Grantor Office of
Inspector General any credible evidence that a principal, employee, agent,
contractor, sub-recipient, subcontractor, or other person has submitted a false
claim under the False Claims Act or has committed a criminal or civil violation
of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct involving those funds. (ARRA Sec. 1553)

•

Buy American – Use of American Iron, Steel, and Manufactured Goods:
None of the funds appropriated or otherwise made available by the Recovery
Act may be used for a project for the construction, alteration, maintenance, or
repair of a public building or public work unless all of the iron, steel, and
manufactured goods used in the project are produced in the United States. See
the Recovery Act Section 1605 – Buy American Requirements. All prohibitions
on construction remain applicable to Grantees.

ACCEPTANCE
Signature of Authorized Representative: __________________________________

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