1. Administrative Capacity
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a. Financial Management
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Has the
state/will the state make sub awards in 30 days or less?
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Can
the state/local area track ARRA funds in a manner clearly
distinguishable from non-ARRA funding?
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Can
the state/local area establish a process for collecting the data
needed from all levels for financial reporting and provide it to
ETA 10 days after the end of the quarter?
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Does
the state/local area have resolution activities in process for
any: open audit findings, investigations, or fiscal system
problems?
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Does
the state/local area have internal controls sufficient to
mitigate the risk of waste, fraud and abuse? Do they identify
at-risk sub-grantees?
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Does the state/local area have a
written fiscal monitoring plan which includes onsite reviews
including:
Procurement
Cost
Accounting
Tracking
and Reporting
Close out
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Do
the Recovery Act funds supplement and not supplant existing
resources which are spent on workforce programs and services?
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Will
the Recovery Act funds be spent at the same time as formula
funds?
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b. Reporting
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Reporting
elements for the ARRA activity may require information on
individuals based on what is currently collected for the
WIASRD. Will the State/local be able to provide an
aggregate extract of the information collected for the
individual record?
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Does
the State/Local Area have a plan in place to resolve any issues
which would prevent the transmission of individual participant
records to DOL, in addition to the requirements of the current
reporting system?
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Can
the state/local area data system identify and disaggregate ARRA
participant from other participant data?
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Has
the state/local area begun implementing changes to its existing
report structure to meet the new requirements?
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Can
the state/local area submit summary aggregate data within 10
days following the month to satisfy Recovery.gov requirements?
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c. Communication &
Partnership
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Has
the state/local area refined and developed a vision to use
Recovery Act funds to drive change throughout it’s
workforce system to meet 21st
century workforce and economic challenges.
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Has
the state/local system formed partnerships and shared vision
with community colleges and education agencies, business and
labor organizations, civic groups, and philanthropy to align
workforce development strategies for regional development and
shared prosperity.
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Has
state/local area provided support to local areas and
sub-grantees in the implementation of ARRA?
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Does
the state/local area have a process for identifying and sharing
best practices?
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Does
the state/local area have a process to communicate and
coordinate with other agencies doing Recovery Act activity?
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2. Program Capacity
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a. Adult Services
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i. Adult/Dislocated
Worker/Wagner-Peyser
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Has
the state/local area developed goals that reflect the need to
expand services and increase the numbers of individuals trained
and served?
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Is
the workforce system prepared to serve a dual customer, meeting
needs of both the worker and employer?
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Have
policies been developed to ensure emphasis on serving
low-income, displaced, and under-skilled adults and disconnected
older youth?
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Has
the state/local area updated its growth occupations and targeted
industries, based on changing economy, including the President’s
targeted priorities of green jobs and health care occupations?
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Has
the state/local area designed a service strategy which aligns
all services and resources to support career pathways to
emerging and future high growth jobs and industries?
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ii. Training Capacity
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Has
the state/local area reviewed existing Eligible Training
Providers’ and their capacity to meet the current and
projected needs for additional training enrollments in demand
courses?
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Has
the state/local area reviewed Training Provider courses for
content and to determine if they meet employer and worker needs
and if they are updated with current workforce information?
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Has
the state/local area evaluated the potential need to increase
current ITA caps/levels?
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Does
the local area workforce system have strategies to directly
contract with Community Colleges and other eligible training
providers to respond to the need for increased training?
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iii. Rapid Response/NEG
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Do
Rapid Response strategies and procedures exist to avert or
respond quickly to announced and occurring lay-offs?
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Does
the state and local area have organized teams of trained staff
immediately available necessary to go to locations of mass
lay-off?
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Does
the Rapid Response process link smoothly to services other WIA,
NEG, or Trade resources?
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iv. One-Stop Readiness
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Do
One-Stops have the staff and systems, including bilingual staff,
to serve increased numbers of customers to meet ARRA
expectations and local economic demand?
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In
the context of a low-growth economy, have the One-Stops changed
training strategies that address longer-term unemployment?
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Are
Case Managers focused on assisting diverse customers, including
TANF and other low income individuals along with dislocated
workers by matching skills competency training with job growth
projections in the region?
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Does
the state/local area have an partnership strategy to obtain job
listings of all jobs created in the ARRA and related
economic recovery?
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Are
One Stop Centers and all other service options accessible to
persons with disabilities?
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Are
adaptive technologies and other accommodations available to
ensure full service to people with special needs?
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v. Supportive Services
including Needs-Related Payments [NRP]
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Has
the state/local area reviewed and updated policies for
delivering supportive services and providing NRPs, based on
increased need of participants?
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Does
the state/local area have the capacity to accurately disseminate
and track NRPs?
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vi. Reemployment and UI
Integration
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Does
the State have a plan for increasing access to reemployment
services for remote UI filers by connecting them to the
Workforce system?
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Has
the State/local area UI, WIA, and WP program staff collaborated
to develop reemployment services to UI claimants most likely to
exhaust UI benefits?
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Given
that the current Wagner-Peyser referral rate to WIA services is
_______%, has the State developed strategies to improve the
referral rate for both regular UI and profiled claimants?
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Is
the State making its Federal Additional Compensation (FAC)
payments [of $25 to each eligible beneficiary] without
difficulty?
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Does
the State have a process to separately track and report the FAC?
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Does
the State have a plan for its share of the $500 million of
administrative funds? What will it be spent on?
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Will
the State submit legislative changes for the $7B incentive
payment?
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Has
the State developed a Supplemental Budget Request submission for
the ARRA implementation costs?
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vii. Trade WIA Integration
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Has
the State adapted any necessary policy changes to implement the
2009 Trade Reauthorization changes?
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Does
the State have an integrated TRA/ TAA One Stop Workforce system?
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Has
the State increased staff assigned to the Trade program due to
the expansion and increased activity?
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Have
meetings been set up with the Rapid Response staff on the 2009
Trade Reauthorization in order to update information in outreach
materials and presentations?
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b. Youth Services
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Has
the state/local area developed a plan for providing work
experiences for summer employment?
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Does
the state/ local area have staff assigned to oversee youth
activities and summer employment, and are these staff trained in
implementing the various aspects of summer employment, including
appropriate wage and hour provisions, child labor laws, and work
site supervision and safety?
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Does
the State/Local Area have procurement policies in place which
will assure an expedient launch of the ARRA-supported portion of
the WIA Summer Youth Employment program?
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Does
the state/local area have the capacity to report the proposed
youth Recovery Act data, including the work readiness indicator
for those that participate in summer employment, including youth
22-24 years of age?
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Does
the state/local area system have a plan to train staff in time
for implementation of expanded summer employment, including
appropriate wage and hour provisions, child labor laws, and work
site supervision and safety?
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Has
the state/local area identified how it will measure the Work
Readiness performance and
completion rate for the
Summer Youth Program?
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Will
state/local area be able to meet the required expenditure rate
of 30% for out-of-school youth for youth served with Recovery
Act funds?
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Does
the state/local area have a plan to closely monitor Summer Youth
employment activities as well as other ARRA youth activities?
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Have
local areas identified possible providers, projects, and/or
individual worksites for summer work experiences?
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c. Demand Industries and
Workforce Information
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Has
the state/local area identified
economic trends and emerging industry and job growth in the near
and long term?
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Does
the State have projections outlining the growth of green jobs
and healthcare jobs and strategies for providing training in
these fields?
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Is
this economic and job information widely available to workers
seeking employment and training services?
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Does
the state/local area utilize electronic labor market tools, such
as LED, EMSI, and/or other tools (specify)
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