OLDC Sytem-Maintenance

Request for Online Data Collection (OLDC) Access

Instructions

To request a new OLDC account or to add additional permissions to an existing account, please complete the OLDC Request Form on the following page. When complete, e-mail or fax the form to the OLDC lead individual in your region. The list of OLDC lead individuals is attached. Account information (ID and Password) is automatically e-mailed to the new user. Respondent burden for registration for the OLDC account or updates for permissions on existing accounts is estimated to average 15 minutes per respondent annually.

Helpful Hints

Save and name the completed form to be returned as an e-mail attachment. To submit multiple requests, save each completed form as its own file name. Attach saved files to an e-mail message addressed to your ACF Grants Officer. Please be aware that ACF no longer accepts ZIP files.

List of Job Types

ACF Staff	Grant Partners
C/O Grants Officer - All grant information from the Central Office Grants Specialists is reviewed by a Central Office Grants Officer. Central Office Grants Officers have the authority to review and approve the grant information of a specific program.	Grant Administrator - Person responsible for assigning roles to staff members working with a specific program or grant. May also create new users for their organization The Grant Administrator is assigned all roles available to non-federal customers.
C/O Specialist - Receives Recommendations from the Regional Grants Officers and prepares the grant for the Central Office Grants Officer.	Data Entry Person - Person responsible for entering grant report data into OLDC. The Data Entry Person is able to create and edit grant reports by default. Additional roles may be given, including Certify, Submit, and Unsubmit.
R/O Grants Officer - The authority to review and approve the grant information of a specific grantee within a particular region.	Authorized Official – Person directly involved in the processing of the grant. This might be a Financial Officer (FO) in charge of budgeting the grant, or a member of an audit team. An Authorized Official has view-only and Certify roles by default. Additional roles such as Submit may be assigned to the Authorized Official.
R/O Specialist - The authority responsible for processing the grant information of a specific grantee within a particular region.	Grant Director - Manager of the grant recipient. The default roles are View-only and Certify. The Grant Director may be given other available permissions if required.
View-Only – Read and print report forms, but cannot perform any action such as data entry.	View-Only – Read and print report forms, but cannot perform any action such as data entry.

List of Roles

Roles	Role Abbreviation	Roles	Role Abbreviation
Certify with Signature Authority	C	Delete Grant Form†	DF
Submit Grant Form*	S	Revise Submitted Grant Form†	RF
Unsubmit Grant Form*	US	Export Files from OLDC†	EX
Add File Attachments†	AA	Import Files to OLDC†	IM
Create New Grant Form†	CF	RO Acceptance**	RA
Edit Existing Grant Form†	EF	CO Acceptance**	CA

* These additional roles must be assigned to at least one person per Grant.

** ACF Staff Only

^† These roles are automatically assigned to the Data Entry Job Type.

If you have any questions about completing this form, please contact your ACF Grants Office, or send e-mail to [email protected].

Security Considerations

ALWAYS PROTECT SENSITIVE UNCLASSIFIED INFORMATION: Sensitive information requires protection from inappropriate disclosure, alteration and loss.

UNAUTHORIZED REPRODUCTION OF COPYRIGHTED SOFTWARE IS AGAINST THE LAW: Failure to comply may result in fines up to $10,000.00 and 10 years imprisonment. Some software is export controlled and should not be sent or used outside of the U.S. All software provided by ACF is the property of ACF and shall not be copied, transferred or distributed.

WARNING! You are being granted access to a U.S. Government computer system. Access is granted for official use only. Misuse or unauthorized use of this computer system is prohibited under Title 18 U.S.C.

OLDC Request Form

PERSONAL INFORMATION

First Name:			Middle Initial:
Last Name:
Title*:			Phone Number:
Street Address:			State:			Zip:
E-Mail Address:
Browser Name (e.g. Internet Explorer, Netscape, Firefox):			Browser Version (e.g. 4.0.1):

*Required for person with the role Certify with Signature Authority

Person Type (Please select one): G ACF Federal Staff G ACF Contractor G Grantee Staff G Grantee Contractor

Do you currently have an OLDC account? G Yes G No

For which State(s)/Territory(s)/Tribe(s)/Grant do you need access?

Are you replacing someone or taking on responsibilities previously assigned to a co-worker? G Yes G No

If Yes, please complete the contact information for that person below:

First Name:		Last Name:
E-mail Address:		Phone Number:

Programs:	Forms:	Job Type: (One Per Program)	Additional Roles:	Primary * Contact:	E-Mail Notification upon Submit and Unsubmit:
	G All			G Yes G No	G Yes G No
	Specific Forms:
	Form Name(s):
	Form Name(s):
	Form Name(s):
	Form Name(s):
	G All			G Yes G No	G Yes G No
	Specific Forms:
	Form Name(s):
	Form Name(s):
	Form Name(s):
	Form Name(s):
	G All			G Yes G No	G Yes G No
	Specific Forms:
	Form Name(s):
	Form Name(s):
	Form Name(s):
	Form Name(s):

* Primary Contact must be checked for someone who needs the Certify capability.

ADDITIONAL INSTRUCTIONS

OLDC LEADS

Region	Primary Lead	Phone and E-mail	Backup Lead	Phone and E-mail
1.	Merrill Burckart	(617) 565-1116 [email protected]
2.	Clinton McGrane	(212) 264-2890 ext. 176 [email protected]	Arthur Elkin	(212) 264-2890 [email protected]
3.	Mike Rolish	(215) 861-4016 [email protected]
4.	James Colvin	(404) 562 2838 [email protected]
5.	Kathie Gray	(312) 353 2260 [email protected]
6.	Janice Caldwell	(214) 767 2965 [email protected]
7.	Kastle Freeman	(816) 426 2283 [email protected]	Ruth Anne Decker	(816) 426 2294 [email protected]
8.	Kathy Rademacher	(303) 844-1203 [email protected]
9.	Debi O’Leary	(415) 437 8464 debi.o’[email protected]	David Madison	(415) 437 8455 [email protected]
10.	David Thomas	(206) 615 2567 [email protected]

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