Form 533M & 533Q 533M & 533Q Contractor Financial Management Report

PAGE

National
Aeronautics and
Space
Administration

Monthly Contractor Financial
Management Report

TO:

Form Approved
O.M.B. No. 2700-0003

OF

2. REPORT FOR MONTH ENDING AND NUMBER OF
WORKING DAYS

FROM:

3. CONTRACT VALUE
a. COST

b. FEE

$
a. TYPE

b. CONTRACT NO. AND LATEST DEFINITIZED MODIFICATION NO.

1. DESCRIPTION
OF
c. SCOPE OF WORK
CONTRACT

PAGES

$

4. FUND LIMITATION
$
DATE

d. AUTHORIZED CONTRACTOR REPRESENTATIVE (Signature)

5. BILLING
a. INVOICE AMTS. BILLED

b. TOTAL PYTS. REC'D.

$
7. COST INCURRED/HOURS WORKED
DURING MONTH
CUM. TO DATE

6. REPORTING CATEGORY

8. ESTIMATED COST/HOURS TO COMPLETE
DETAIL

ACTUAL

PLANNED

ACTUAL

PLANNED

a.

b.

c.

d.

Baseline Plan Identification (Col. 7b & 7d): Revision No.
NASA FORM 533M AUG 96 PREVIOUS EDITIONS ARE OBSOLETE.

BALANCE OF
CONTRACT

a.

b.

c.

$

9. ESTIMATED FINAL
COST/HOURS
CONTRACTOR
ESTIMATE
a.

CONTRACT
VALUE
b.

10. UNFILLED
ORDERS
OUTSTANDING

, Dated
RCS 1ØPUBLØØ417

INSTRUCTIONS FOR COMPLETING NASA FORM 533M
General - Paragraph references below are to the current edition of NPG
9501.2, which includes additional instructions for completing NASA
Form 533 reports. Copies of the NPG are available from the NASA Co ntracting Officer or the Superintendent of Docu ments, Government Print ing Office, Washington, DC 20401. All data entered shall be as of the report date, unless stated other wise below.
Forms - Forms will be obtained from the NASA Contracting Off icer.
When directed or approved by the NASA Contracting Officer, electronic
data inter change may be used for transmitting the data.
Security Classification - If the information in the report is class ified, appropriate security classification shall be given the report (par. 107).
Submission - The NASA Form 533M is due not later than 10 working
days following the close of the contractor's monthly accounting period,
unless otherwise specified in the contract. For initial reports and other
related items of significance, see par. 301 and the contract. The addresses
and number of copies to be submitted will be specified by the contract or
administrative instruction.
Amounts - Report whole dollars and hours (may be rounded to the nearest
hundred or thousand dollars or tenth s of thousands of hours, as directed by
the NASA Contracting Officer, e.g., $32,600 as $33 or 462 hours as .5).
Form Headings - Complete as follows:
1 . To - Enter the full name and address of the NASA Center and NASA
Contracting Officer or other designated recipient.
2 . From - Enter the full name and address of the contractor and, if appli cable, the division performing the contract.
Preparation:
1.

Description of Contract:
a.

Type - Cost-Plus-Fixed-Fee, Cost-Plus-Incentive-Fee, etc.

b . Contract No. and Latest Definitized Modification No. - Enter
complete letter or contract symbol, number, and number of latest defin itized modif ication.
c. Scope of Work - Enter a brief description of the contract effort.
Identify the service, project, system or subsystem and, where hardware is
concerned, the quantity being procured or proposed .
d.
Authorized Contractor Representative (Signature) and Date The authorized contractor representative shall sign and date the summary
page to reflect approval.

original contract value plus authorized changes. Identify the baseline
plan used by date and revision number at the bottom of the report.
c. Actual Cum to Dat e - Enter the cumulative actual cost incurred/hours worked. Where the cumulative data reported in this column is
only for the current "schedule" or option, the report summary shall show
the total cumulative cost for each of all pre vious "schedules" or options
and the total cumulative contract cost from inception.
8 . Estimated Cost/Hours to Complete - Enter the current est imates for
performing authorized work included in the most recently executed contract modification, plus additional authorized work (di rections to proceed)
for which execution of modifications is pending. The estimates will be
for planning purposes only and will not be binding on either the contrac tor or NASA.
a.

Show the most current estimate for the next month.

b . As directed by the NASA Contracting Officer, show the most
current estimate for the appropriate period.
c. Enter the cost/hour data for the balance of the contract not including columns 8a and 8b. Where amounts reported in this column exceed one fiscal year, a breakdown by fiscal year may be required.
9.

Estimated Final Cost/Hours:

a. Contractor Estimate - Enter the total estimated cost/hours for
completion of the contracted effort (this should equal the sum of columns
7c, 8a, 8b and 8c).
b . Contract Value - Enter the distribution of the Contract Value to
the reporting categories. The total of this column shall agree with item
3, above. Significant differences between col umns 9a and 9b shall be explained in the "Contractor Narrative Remarks."
10. Unfilled Orders Outstanding - As directed by the NASA Co ntracting
Officer, enter the total of unfilled orders outstanding (par. 302).
11. Contractor Narrative Remarks:
a. Narrative remarks on significant items materially affect ing
historical or projected cost or performance shall accompany each
monthly report (e.g., see item 9b above and par. 305).
b . Include a reconciliation from the original to the present contract value as reported in item 3. A sample format is set forth in the instructions on the back of NASA Form 533Q and par. 305.
c. The NASA Contracting Officer may require that changes autho rized but not finalized be further subdivided as fol lows:

2 . Report for Month Ending and Number of Working Days - Enter the
ending date of the contractor's accounting month and the number of working days for that accounting month.

(1)

Changes negotiated but not defin itized

(2)

Changes pending negotiation

3 . Contract Value - Enter the total definitized cost (a) and fee (b) of all
currently authorized work to be performed under the contract. Include dol lar amounts through the latest definitized modif ication as noted in 1b
above. For incentive contracts, enter the negotiated target cost and fee.

(3)

Changes pending estimation.

4 . Fund Limitation - Enter the total funds obligated and latest corre sponding contract modification number.
5.

Billing:

d.

Identify effects of new change orders as set forth be low.
New Change Orders Identified to Subdivision of Work
Change Order No.
Subdivision of Work

Amount

a. Invoice Amounts Billed - Enter the total amount of invoices
billed against the contract and latest invoice number.
b . Total Payments Received - Enter the total amount of payments
received for the contract.
6 . Reporting Category - Enter the captions of the reporting cat egories
specified in the contract (par. 204).
7 . Cost Incurred/Hours Worked - Cost and hour data will be reported in
the categories specified in the contract.
a. Actual During Month - Enter the total actual cost
incurred/hours worked for the accounting month being reported (block 2).
b.& d. Planned - Enter the planned cost for the month being reported in column 7b and cumulative to date in column 7d. The planned
cost is obtained from the time-phased baseline plan which includes the

Total

PAGE

OF

PAGES

2. REPORT FOR QUARTER BEGINNING

National
Aeronautics and
Space
Administration

Form Approved
O.M.B. No. 2700-0003

Quarterly Contractor Financial Management Report

TO:

FROM:

3. CONTRACT VALUE
a. COST

b. FEE

$

1. DESCRIPTION
OF
CONTRACT

a. TYPE

b. CONTRACT NO. AND LATEST DEFINITIZED MODIFICATION NO.

c. SCOPE OF WORK

d AUTHORIZED CONTRACTOR REPRESENTATIVE (Signature)

$

4. FUND LIMITATION
$
DATE

5. BILLING
a. INVOICE AMTS. BILLED

$

7. COST INCURRED/
HOURS WORKED
6. REPORTING CATEGORY

CUMULATIVE
ACTUAL
THROUGH
PRIOR
MONTH
a.

CURRENT
MONTH
ESTIMATE
b.

CUMULATIVE
ESTIMATE
TO DATE
c.

NASA FORM 533Q AUG 96 PREVIOUS EDITIONS ARE OBSOLETE.

MONTH

MONTH

MONTH

QUARTER

QUARTER

QUARTER

BALANCE OF
FY-

a.

b.

c.

d.

e.

f.

$

9. ESTIMATED FINAL
COST/HOURS

8. ESTIMATED COST/HOURS TO COMPLETE
NEXT

BALANCE OF
CONTRACT

TOTAL TO
COMPLETE

CONTRACTOR
ESTIMATE

CONTRACT
VALUE

i.

j.

a.

b.

FY-

g.

h.

b. TOTAL PYTS. REC'D.

10. ESTIMATED
COMPLETION
DATE

11.
UNFILLED
ORDERS
OUTSTANDING

RCS 1ØPUBLØØ417

INSTRUCTIONS FOR COMPLETING NASA FORM 533Q
General - Paragraph references below are to the current edition of NPG 9501.2, which
includes additional instructions for completing NASA Form 533 reports. Copies of the
NPG are available from the NASA Contract ing Officer or the Superintendent of Doc uments, Government Printing Office, Washington, DC 20401. All data entered shall be
as of the report date, unless stated otherwise below.
Forms - Forms will be obtained from the NASA Contracting Officer. When directed or
approved by the NASA Contracting Officer, electronic data inte rchange may be used for
transmitting the data.
Security Classification - If the information in the report is classified, ap propriate security classification shall be given the report (par. 107).
Submission - The NASA Form 533Q is due on a quarterly frequency not later than the
15th day of the month preceding the quarter being pro jected based upon the Gover nment's fiscal year in columns 8a, b and c (see par. 303). For initial reports and other
related items of significance, see par. 301 and the contract. The addressees and number
of copies to be submitted will be specified by the contract or administrative instruction.

b.
Contract Value - Enter the distribution of the Contract Value to the repor ting categories. The total of this column shall agree with item 3, abov e. Significant
differences between columns 9a and 9b shall be ex plained in the "Contractor Narrative
Remarks."
10. Estimated Completion Date - As directed by the NASA Contracting Officer, enter
the estimated completion date for each subdivision of work. The entry shall not serve
as a notice to NASA of late delivery or acquiescence in such late deli very by NASA.
11. Unfilled Orders Outstanding - As directed by the NASA Contracting Officer, enter
the total of unfilled orders outstanding as of the report date (par. 302).
12. Contractor Narrative Remarks - The narrative comments submitted with the quarterly cost projection report shall normally be limited to those items materially affec ting projected cost or performance which have not been addressed in the preceding
monthly narrative reports (par. 305).
a.
Explain any significant items affecting cost; e.g., technical and schedule
prob lems, changes in plans, over/under runs incurred, etc,

Amounts - Report whole dollars and hours (may be rounded to the nearest hundred or
thousand dollars or tenths of thousands of hours, as directed by the NASA Contracting
Officer, e.g., $32,600 as $33 or 462 hours as .5).

b.
Include a reconciliation from the original to the present contr act value as
reported in Item 3. A sample format is set forth in par. 305 and Figure A b elow.

Form Headings - Complete as follows:

c.
The NASA Contracting Officer may require that changes authorized but not
finalized be further subdivided as follows:

1 . To - Enter the full name and address of the NASA Center and NASA Contracting
Officer or other designated recipient.
2 . From - Enter the full name and address of the contractor and, if applicable, the
division performing the contract.
Preparation:
1.

d.
below.

Changes negotiated but not def initized

(2)

Changes pending negotiation

(3)

Changes pending estimation

Identify effects of new change orders as set forth in par. 305 and Figure B

Description of Contract:
a.

Type - Cost-Plus-Fixed-Fee, Cos t-Plus-Incentive-Fee, etc.

b.
Contract No. and Latest Definitized Modification No. - Enter complete
letter or contract symbol, number, and number of latest defin itized modification.
c.
Scope of Work - Enter a brief description of the contract effort. Identify the
service, project, system or subsystem and, where hardware is concerned, the quantity
being procured or pro posed for the contract.
d.
Authorized Contractor Representative (Signature) and Date - The authorized
contractor representative shall sign and date the summary page to reflect approval.
2 . Report for Quarter Beginning - Enter the beginning date of the quarter being pro jected in columns 8a, b and c and the number of working days in the quarter.
3 . Contract Value - Enter the total definitized cost (a) and fee (b) of all currently
authorized work to be performed under the contract. Include dollar amounts through the
latest definitized modification as noted in 1b above. For all incentive contracts, enter
the negotiated target cost and fee.
4 . Fund Limitation - Enter the total funds obligated and latest corr espon ding contract
modification number.
5.

(1)

Reconciliation o f Changes
Contract Number: ______________________

Report Date:
____________________________

Original Contract Value
(Excludes priced options)

____________________________

Options Exercised

_______________________

Cumulative Overrun/
Underrun (-) Definitiz ations

_______________________

Other Supplemental Agree ments:
(show number and date)
_______________________

_______________________

_______________________

_______________________

Present Contract Value (Col. 9b NF 533M/Q)
Authorized Undefinitized Changes:
(show number and date)
_______________________

_______________________

_______________________

_______________________

Billing:
Subtotal (Value of All Authorized Work)

________________________

a.
Invoice Amounts Billed - Enter the total amount of invoices billed against
the contract and latest invoice nu mber.

Anticipated Future Overrun/
Underrun

b.
Total Payments Received - Enter the total amount of payments received for
the contract.

Contractor Estimate (Col. 9a NF 533M/Q)
Unexercised Options

_______________________

6 . Reporting Category - Enter the captions of the reporting categories specified in
the contract (par. 204).

Under Consideration but not
Authorized

_______________________

7.

_______________________

________________________

Figure A

Cost Incurred/Hours Worked:

a.
Enter the cumulative actual cost incurred/hours worked through the prior
month. Where the cumulative data reported in this column is only for the current "schedule" or option, the report summary shall show the total cumulative cost for each of all
previous "schedules" or options and the total cumulative contract cost from inception to
date.

New Change Orders Identified to Subdivision of Work
Change Order No.
Subdivision of Work

Amount

b.
Enter an estimate for the month in which the report is due (see "Submi ssion" above).
c.

Enter the sum of columns 7a and b .

8 . Estimated Cost/Hours to Complete (columns 8a through i) - Enter the appropriate
month, quarter and fiscal year designations in the column headings. Enter the current
estimates for performing authorized work included in the most recently executed co ntract modification plus additional authorized work (directions to proceed) for which
execution of modifications is pending. These estimates will be for planning purposes
only and will not be binding on either the contractor or NASA. The sum of columns 8a
through i will be entered in column 8j. If the tota ls reported in column 8i, "Balance of
Contract," exceed more than one fiscal year, each fiscal year shall be identified and
reported separately.

9.

________________________
__

Total
Figure B

Estimated Final Cost/Hours:

a.
Contractor Estimate - Enter the total estimated cost/hours for completion of
the contracted effort for each reporting category. This should equal the sum of co lumns
7c and 8j.
Figure B