THE SUPPORTING STATEMENT
ACF - 696 CHILD CARE AND DEVELOPMENT FUND (CCDF)
FINANCIAL REPORTING FORM
A. Justification.
Circumstances Making the Collection of Information Necessary
The Administration for Children and Families (ACF) is authorized to collect and report the information requested under this form by the Child Care and Development Block Grant Act of 1990, as revised. Implementing regulations at 45 CFR 98.64 and 98.67 indicates that the Secretary shall require financial reports as necessary.
Purpose and Use of the Information Collection
State agencies with approved State plans for implementation of the CCDF program report the data on a quarterly basis. The form provides specific data regarding claims and provides a mechanism for States to request grant awards and certify the availability of State matching funds. Failure to collect this data would seriously compromise ACF's ability to monitor expenditures. This information is also used to estimate outlays and may be used to prepare ACF budget submissions to Congress.
3. Use of Improved Information Technology and Burden Reduction
ACF has developed a forms database that allows electronic data entry for the ACF-696 over the internet. In addition, an electronic copy of the ACF-696 form is available via the internet and, upon request, via a diskette or e-mail attachment.
4. Efforts to Identify Duplication and Use of Similar Information
Information collected in this report is/will not be available through any other Federal source. No similar available information has been identified.
5. Impact on Small Businesses or Other Small Entities
This form applies only to State and Territorial governments. Small businesses are not involved.
6. Consequences of Collecting the Information Less Frequently
Financial management of the program would be seriously compromised if the expenditure data in the form were collected on a less than quarterly basis. Federal policy presumes the strictest controls on funding documentation in support of State claims for reimbursement.
7. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
No special circumstances are noted for this request for information collection.
8. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency
The ACF's notice soliciting comments on the information collection was published in the Federal Register on October 16, 2006 at 71 FR 60730. A second notice was published on February 21, 2007 at 72 FR 7891. The notice was distributed to ACF Regional Offices who were invited to share the notice with States and Territories. ACF Regional Offices have ongoing discussions with States and Territories about the ACF-696 and financial reporting requirements. In response to the Federal Register notice, ACF received no comments from the public.
9. Explanation of Any Payment or Gift to Respondents
No provision for payment or gift to respondents applies to this collection.
10. Assurance of Confidentiality Provided to Respondents
There are no data collected that require confidentiality.
11. Justification for Sensitive Questions
Data collected are not of a sensitive nature.
12. Estimates of Annualized Burden Hours and Costs
Total respondents is 56 with 4 annual responses per respondent for a total of 224 responses. At 5 hours per response the is an annual estimate hourly burden of 1,120 annual hours is requested. Assuming the value of respondents' time is $25 an hour, the estimated cost is $28,000 (1,120 total hours X $25.00). Burden hour estimates were made using past experience with the formerly approved form.
13. Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers
No additional costs should be associated with this collection that are not contained in questions 12 and 14.
14. Annualized Cost to the Federal Government
The cost to the Federal Government includes the initial printing and distribution costs of approximately $100.00. ACF estimates that approximately 1,600 hours are required for the analysis and review of the form. At an estimated hourly cost of $25, the total analysis cost to the government is $40,000. Estimated total cost to the Federal Government is $40,100.
15. Explanation for Program Changes or Adjustments
There is a program change resulting from ARRA. There is no adjustment.
16. Plans for Tabulation and Publication and Project Time Schedule
There is no plan to publish information collected as a result of this form.
17. Reason(s) Display of OMB Expiration Date is Inappropriate
We will display the expiration date on the form.
18. Exceptions to Certification for Paperwork Reduction Act Submissions
We are not aware of any exceptions to the certification statement identified on Item 19.
B. Collection of Information Employing Statistical Methods
Statistical methods are not included in this collection of information.
| File Type | application/msword |
| File Title | THE SUPPORTING STATEMENT |
| Author | USER |
| Last Modified By | M. Smith |
| File Modified | 2009-09-22 |
| File Created | 2009-09-22 |