Fiscal Year (FY) 2011 through FY 2013 Stand Down Grants, National Farmworker Job Program (NFJP) Housing Assistance Program and Young Parents Demonstration

DEPARTMENT OF LABOR
Employment and Training Administration
Notice of Availability of Funds and Solicitation for Grant Applications for the
National Farmworker Jobs Program (NFJP) Housing Assistance Program.
Announcement Type: Solicitation for Grant Applications (SGA)
Funding Opportunity Number: SGA-DFA-PY-10-08
Catalog of Federal Domestic Assistance (CFDA) Number: 17.264
Key Dates: The closing date for receipt of applications under this announcement is May
3, 2011. Applications must be received no later than 4:00 p.m. Eastern Time.
Addresses: Mailed applications must be addressed to the U.S. Department of Labor,
Employment and Training Administration, Division of Federal Assistance, Attention: B.
Jai Johnson, Grant Officer, Reference SGA-DFA-PY-10-08, 200 Constitution Avenue,
NW, Room N4716, Washington, D.C. 20210. For complete application and submission
information, including on-line application instructions, please refer to Section IV.
Summary:
The U.S. Department of Labor (the Department or DOL), Employment and Training
Administration (ETA), Office of Workforce Investment (OWI), Division of Adult Services
(DAS), announces a grant competition for operating the Housing Assistance portion of the
National Farmworker Jobs Program (NFJP), under section 167 of the Workforce
Investment Act of 1998 (WIA), 29 U.S.C. 2912. Section 167(a) of WIA requires the
Secretary to conduct a grants competition every two years for the purpose of carrying out
the activities authorized under section 167. Although housing assistance is identified in
WIA as one of the allowable activities under NFJP, Congressional appropriations
language directs the Department to make available a specific amount of the funds
appropriated for the NFJP for migrant and seasonal farmworkers housing assistance
grants, and requires that no less than 70 percent of the specified amount must be used for
permanent housing activities. We are conducting this competition before the passage of
the Department of Labor’s Fiscal Year (FY) 2011 appropriation in anticipation of the
appropriation of funds for Program Year (PY) 2011 NFJP housing assistance grants, but
we will not obligate any funds for PY 2011 grants unless and until they are appropriated.
The FY 2011 appropriation request for the housing assistance program is $5,700,000. All
interested applicants should read this notice in its entirety.

I. Funding Opportunity Description
NFJP serves economically disadvantaged persons who primarily depend on employment
in agricultural labor performed within the United States, including Puerto Rico, and who
experience chronic unemployment or underemployment. Housing assistance is a
supportive service offered to assist migrant and seasonal farmworkers (MSFWs) to retain
employment, or enter into or complete training.

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Housing assistance under NFJP became available three decades ago as a tool to improve
economic outcomes for farmworkers and was included as one of a number of supportive
services to assist farmworkers to retain employment or enter into and/or remain in
training. NFJP regulations consider housing assistance one of a number of related
assistance and/or supportive services available to eligible farmworkers through NFJP (20
CFR §669.430).
In 2004, the Department engaged in a dialogue with housing assistance grantees to
develop a set of principles and definitions of housing assistance that renewed the focus
on employment and training objectives in future solicitations/competitions. The results are
the Guiding Principles and Definitions that follow. The Guiding Principles and Definitions
are intended to provide clarity for applicants as they develop their applications, and will
also be factored into the scoring of the applications. Therefore, applicants must design
their programs around these Guiding Principles and Definitions, since they will be used as
scoring factors.
GUIDING PRINCIPLES
Housing assistance should leverage improved economic outcomes for farmworkers
Housing assistance should enable migrant and seasonal farmworkers to retain
employment, enter into or complete job training activities, and improve their earnings.
Housing is a service that supports the economic objectives of the NFJP.
Housing assistance services, and the strategies used to deliver them, should meet
the needs of all farmworkers
Farmworkers seeking to improve their economic future have diverse housing needs.
Moreover, these needs are not static, but change over time. Strategies used to meet
these diverse and dynamic housing assistance needs must be flexible, and based on a
mix of permanent and temporary housing and emergency assistance solutions tailored to
regional and local needs.
Housing developed with WIA 167 (NFJP) funding should be actively marketed, and
broadly accessible to NFJP-eligible farmworkers
While occupancy of year-round and migrant rental units is not restricted to NFJP-eligible
farmworkers, the strong link between housing assistance and the economic objectives of
the NFJP should translate directly into broad access by NFJP-eligible farmworkers to
housing assistance. Providing housing assistance to NFJP-eligible farmworkers should
be a priority.
DEFINITIONS
Permanent Housing (and its corresponding housing assistance services) is defined as
housing intended to be owner-occupied, or occupied on a permanent, year-round basis
(notwithstanding ownership) as the farmworker’s primary residence to which he/she
typically returns at the end of the work or training day, and that assists the farmworker to
stay employed, or enter into or complete job training.
Permanent housing services include: rental units, single family, duplexes, and other multifamily structures, dormitory, group homes, and other housing types that provide shortterm, seasonal, or year-round housing opportunities in permanent structures. Modular
structures, manufactured housing, or mobile units placed on permanent foundations and

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supplied with appropriate utilities, and other infrastructure are also considered permanent
housing.
Managing permanent housing assistance activities may require investments in
development services, project management, and resource development to secure
acquisition, construction/renovation and operating funds, property management services,
and program management. New construction, purchase of existing structures, and
rehabilitation of existing structures, as well as the infrastructure, utilities, and other
improvements necessary to complete or maintain those structures may also be
considered part of managing permanent housing.
Temporary Housing (and its corresponding housing services, including emergency
housing assistance) is defined as housing intended to meet the farmworker’s need to
temporarily occupy a unit of housing for reasons related to seeking or retaining
employment, or engaging in training. It is not owner-occupied housing, and those
farmworkers most likely to utilize it are those engaged in migratory employment or
seasonal workers, whose employment requires occasional travel outside their normal
commuting area.
Temporary housing includes housing units intended for temporary occupancy located in
permanent structures, such as rental units in an apartment complex. Yurts, mobile
structures, and tents that provide short-term, seasonal housing opportunities are also
included. They may be moved from site to site, dismantled and re-erected when needed
for farmworker occupancy, closed during the off-season, or other similar arrangements.
Temporary housing may also be off-farm housing operated independently of employer
interest in, or control of, the housing, or on-farm housing operated by a nonprofit, including
faith-based or community non-profit organizations, but located on property owned by an
agricultural employer. Managing temporary housing assistance may involve property
management of temporary housing facilities, case management, and referral services,
and emergency housing payments, including vouchers and cash payments for rent/lease
and utilities.
As mentioned earlier, applicants must design their programs around the aforementioned
Guiding Principles and Definitions, since they will be used as scoring factors.
Applicants may propose to provide permanent housing assistance services only,
temporary/emergency housing assistance services only, or both permanent and
temporary/emergency housing assistance services. The proposal must describe the
proposed housing services to be provided and discuss the reasons why the proposed
service mix is best suited to meet the employment and training and program performance
objectives of NFJP in the applicant’s proposed service delivery area.
Applicants proposing to offer both types of housing assistance services must clearly
describe the permanent and temporary/emergency housing assistance services proposed,
and discuss the reasons why the proposed service strategy is best suited to meet the
employment and training and program performance objectives of NFJP in the applicant’s
proposed service delivery area. Such applications must include separate budgets for the
proposed permanent and temporary/emergency housing assistance, respectively.

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II. Award Information
The type of assistance instrument to be used for NFJP Housing Assistance program is a
grant. We are conducting this competition before the passage of the Department of
Labor’s Fiscal Year (FY) 2011 appropriation in anticipation of the appropriation of funds
for Program Year (PY) 2011 NFJP grants, but we will not obligate any funds for PY 2011
grants unless and until they are appropriated. Therefore, the selection of grantees and
award of funds under this competition is contingent upon the enactment of a PY 2011
appropriation for the NFJP. Grants awarded through this solicitation will be for a two-year
period, as prescribed in WIA section 167, but funded on an annual basis. Please be
advised that when and if appropriations are enacted, we anticipate that it will only provide
funding for the NFJP Housing Assistance Program for PY 2011 only (July 1, 2011,
through June 30, 2012). Therefore, second year funding will be dependent on the
availability of funding through the FY 2012 appropriation process.
Applicants are reminded that separate budgets and descriptions of activities are required
for permanent, and temporary and/or emergency housing assistance, particularly in cases
where the applicant organization intends to provide both types of services.
In the past, housing grantees have typically provided housing assistance services in more
than one state or areas of a state. Therefore, for applications covering more than one
area, applicants are required to submit detailed information about the services to be
provided in each of the areas covered by the proposal, including information regarding
sub-grantees, if any. The application must include a detailed budget for each of the subgrantees and describe the housing assistance services to be provided by each subgrantee. Applications that propose to use sub-grantees, but contain one budget for the
entire project, without the breakdown for the sub-grantees, will be considered nonresponsive, and will not be reviewed.
The number and funding amount of grants awarded will vary depending on the number of
applications received and found to be fundable. In the past, awards have ranged from
approximately $150,000 to approximately $1,000,000.

III. Eligibility Information
A. Eligible Applicants
Applicants need not be a current or prior housing assistance grantee to be eligible for a
grant award under this solicitation. Entities eligible to apply for a grant award are state
agencies, state workforce investment boards (SWIBs), local government agencies, local
workforce investment boards (LWIBs), faith-based and community organizations, and
other non-profit organizations.
B. Cost Sharing or Matching
Cost sharing or matching funds are not required as a condition for application.

C. Veterans Priority for Participants
The Jobs for Veterans Act (Public Law 107-288) requires grantees to provide priority of
service for veterans and spouses of certain veterans for the receipt of employment,
training, and placement services in any job training program directly funded, in whole or in
part, by DOL. The regulations implementing this priority of service can be found at 20
CFR part 1010. In circumstances where a grant recipient must choose between two

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qualified candidates for a service, one of whom is a veteran or eligible spouse, the
veterans priority of service provisions require that the grant recipient give the veteran, or
eligible spouse, priority of service by first providing him or her that service. To obtain
priority of service, a veteran or spouse must meet the program’s eligibility requirements.
Grantees must comply with DOL guidance on veterans’ priority. ETA Training and
Employment Guidance Letter (TEGL) No. 10-09 (issued November 10, 2009) provides
guidance on implementing priority of service for veterans and eligible spouses in all
qualified job training programs funded in whole, or in part, by DOL. TEGL No. 10-09 is
available at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816.

IV. Application and Submission Information
A. How to Obtain an Application Package
This SGA contains all of the information and links to forms needed to apply for grant
funding.
B. Content and Form of Application Submission
Proposals submitted in response to this SGA must consist of three separate and distinct
parts: (I) a cost proposal; (II) a technical proposal; and
(III) attachments to the technical proposal. Applications that do not contain all of the three
parts, or that fail to adhere to the instructions in this section, will be considered nonresponsive, and will not be considered. It is the applicant’s responsibility to ensure that
the funding amount requested is consistent across all parts, and sub-parts, of the
application.
Part I. The Cost Proposal. The Cost Proposal must include the following items:
 SF-424, “Application for Federal Assistance” (available at
http://www07.grants.gov/agencies/forms_repository_information.jsp ). The SF-424
must clearly identify the applicant and must be signed by an individual with
authority to enter into a grant agreement. Upon confirmation of an award, the
individual signing the SF-424 on behalf of the applicant shall be considered the
authorized representative of the applicant. All applicants for Federal grant and
funding opportunities are required to have a Data Universal Numbering System (DU-N-S®) number, and must supply their D-U-N-S® Number on the SF-424. The
D-U-N-S® Number is a nine-digit identification number that uniquely identifies
business entities. If you do not have a D-U-N-S® Number, you can get one for
free through the Dun & Bradstreet (D & B) Web site:
http://fedgov.dnb.com/webform/displayHomePage.do.
 The SF-424A Budget Information Form (available at
http://www07.grants.gov/agencies/forms_repository_information.jsp ). In preparing
the Budget Information Form, the applicant must provide a concise narrative
explanation to support the budget request, explained in detail below.
 Budget Narrative: The budget narrative must provide a description of costs
associated with each line item on the SF-424A.
 Note that the entire Federal grant amount requested must be included on the SF424 and SF-424A and budget narrative. No leveraged resources should be
shown on the SF-424 and SF-424A. The amount listed on the SF-424, SF-424A
and budget narrative must be the same. Please note, the funding amount included
on the SF-424 will be considered the official funding amount requested if any
inconsistencies are found. Applications that fail to provide an SF-424 including D-

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

U-N-S® Number, SF-424A, and a budget narrative will be considered nonresponsive and not reviewed.
Regardless of the method of application submission, all applicants must register
with the Federal Central Contractor Registry (CCR) before submitting an
application. Step-by-step instructions for registering with CCR can be found at
http://www.grants.gov/applicants/org_step2.jsp. An awardee must maintain an
active CCR registration with current information at all times during which it has an
active Federal award or an application under consideration. To remain registered
in the CCR database after the initial registration, the applicant is required to review
and update on an annual basis from the date of initial registration or subsequent
updates its information in the CCR database to ensure it is current, accurate and
complete. For purposes of this paragraph, the applicant is the entity that meets
the eligibility criteria and has the legal authority to apply and to receive the award.
Failure to register with the CCR before application submission will result in your
application being found non-responsive and not being reviewed.

Part II. The Technical Proposal. The Technical Proposal must demonstrate the
applicant’s capability to implement the grant project in accordance with the provisions of
this solicitation. The guidelines for the content of the Technical Proposal are provided in
Section V of this SGA. The Technical Proposal is limited to 20 double-spaced singlesided 8.5 x 11 inch pages, with 12 point text font, and 1 inch margins. Any materials
beyond the specified page limit will not be read. Applicants should number the Technical
Proposal beginning with Page Number 1. Applications that do not include Part II, the
Technical Proposal, will be considered non-responsive and not reviewed.
Part III. Attachments to the Technical Proposal. In addition to the Technical Proposal,
the applicant must submit the following attachment:
a) An up to two-page abstract summarizing the proposed project, including, but
not limited to, the scope of the project and proposed housing activities to be
undertaken, as well as the service area covered by the applicant’s
proposal.
Applications that do not include the required attachment will be considered nonresponsive and will not be reviewed.
Only the attachment listed above as a required attachment will be excluded from the
specified page limit. The required attachment must be affixed as separate, clearly
identified appendix to the application. Additional materials, such as resumes or general
letters of support or commitment, will not be considered.
Applicants should not send documents separately to ETA, because documents received
separately will be tracked through a different system, and will not be attached to the
application for review. ETA will not accept general letters of support submitted by
organizations or individuals that are not partners in the proposed project and that do not
directly identify the specific commitment or roles of the project partners. Support letters of
this nature will not be considered in the evaluation review process.
C. Submission Date, Times, Process, and Addresses
The closing date for receipt of applications under this announcement is May 3, 2011.
Applications may be submitted electronically on http://www.grants.gov or in hard copy by

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mail or hand delivery (including overnight delivery). Hard copy applications must be
received at the address below no later than 4:00 p.m. Eastern Time. Applications
submitted on grants.gov must also be successfully submitted (as described below) no
later than 4:00 p.m. Eastern Time. Applications sent by e-mail, telegram, or facsimile
(FAX) will not be accepted.
Applicants submitting proposals in hard copy must submit an original signed application
(including the SF-424) and one (1) ‘‘copy-ready’’ version free of bindings, staples, or
protruding tabs to ease in the reproduction of the proposal by DOL. Applicants submitting
proposals in hard copy are also required to provide an identical electronic copy of the
proposal on compact disc (CD). If discrepancies between the hard copy submission and
CD copy are identified, the application on the CD will be considered the official applicant
submission for evaluation purposes. Failure to provide identical applications in hard copy
and CD format may have an impact on the overall evaluation.
If an application is physically submitted by both hard copy and through
http://www.grants.gov, a letter must accompany the hard copy application stating which
application to review. If no letter accompanies the hard copy, we will review the copy
submitted through http://www.grants.gov. Applications that do not meet the conditions set
forth in this notice will be considered non-responsive. No exceptions to the mailing and
delivery requirements set forth in this notice will be granted. Further, documents
submitted separately from the application, before or after the deadline, will not be
accepted as part of the application.
Mailed applications must be addressed to the U.S. Department of Labor, Employment and
Training Administration, Division of Federal Assistance, Attention: B. Jai Johnson, Grant
Officer, Reference SGA-DFA-PY-10-08, 200 Constitution Avenue, NW, Room N4716,
Washington, D.C. 20210. Applicants are advised that mail delivery in the Washington,
D.C. area may be delayed due to mail decontamination procedures. Hand-delivered
proposals will be received at the above address. All overnight mail will be considered to
be hand-delivered and must be received at the designated place by the specified closing
date and time.
Applications that are submitted through Grants.gov must be successfully submitted at
http://www.grants.gov no later than 4:00 p.m. Eastern Time on the closing date, and then
subsequently validated by Grants.gov. The submission and validation process is
described in more detail below. The process can be complicated and time-consuming.
Applicants are strongly advised to initiate the process as soon as possible and to plan for
time to resolve technical problems if necessary.
The Department strongly recommends that before the applicant begins to write the
proposal, applicants should immediately initiate and complete the “Get Registered”
registration steps at http://www.grants.gov/applicants/get_registered.jsp. Applicants
should read through the registration process carefully before registering. These steps
may take as much as four weeks to complete, and this time should be factored into plans
for electronic submission in order to avoid unexpected delays that could result in the
rejection of an application. The site also contains registration checklists to help walk you
through the process. The Department strongly recommends that applicants download the
“Organization Registration Checklist” at
http://www.grants.gov/assets/Organization_Steps_Complete_Registration.pdf and
prepare the information requested before beginning the registration process. Reviewing

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and assembling required information before beginning the registration process will
alleviate last minute searches for required information and save time.
As described above, applicants must have a D–U–N–S® Number and must register with
the Federal Central Contractor Registry (CCR).
The next step in the registration process is creating a username and password with
Grants.gov to become an Authorized Organizational Representative (AOR). AORs will
need to know the D-U-N-S® Number of the organization for which they will be submitting
applications to complete this process. To read more detailed instructions for creating a
profile on Grants.gov visit: http://www.grants.gov/applicants/org_step3.jsp.
After creating a profile on Grants.gov, the E-Biz point of Contact (E-Biz POC) - a
representative from your organization who is the contact listed for CCR – will receive an
email to grant the AOR permission to submit applications on behalf of their organization.
The E-Biz POC will then log in to Grants.gov and approve an applicant as the AOR,
thereby giving him or her permission to submit applications. To learn more about AOR
Authorization visit: http://www.grants.gov/applicants/org_step5.jsp, or to track AOR status
visit: http://www.grants.gov/applicants/org_step6.jsp.
An application submitted through Grants.gov constitutes a submission as an electronically
signed application. The registration and account creation with Grants.gov, with E-Biz POC
approval, establishes an AOR. When you submit the application through Grants.gov, the
name of your AOR on file will be inserted into the signature line of the application.
Applicants must register the individual who is able to make legally binding commitments
for the applicant organization as the AOR; this step is often missed and it is crucial for
valid submissions.
When a registered applicant submits an application with Grants.gov, an electronic time
stamp is generated within the system when the application is successfully received by
Grants.gov. Within two business days of application submission, Grants.gov will send the
applicant two email messages to provide the status of the application’s progress through
the system. The first e mail, sent almost immediately, will contain a tracking number and
will confirm receipt of the application by Grants.gov. The second e mail will indicate the
application has either been successfully validated or has been rejected due to errors.
Only applications that have been successfully submitted by the deadline and
subsequently successfully validated will be considered. It is the sole responsibility of the
applicant to ensure a timely submission. While it is not required that an application be
successfully validated before the deadline for submission, it is prudent to reserve time
before the deadline in case it is necessary to resubmit an application that has not been
successfully validated. Therefore, sufficient time should be allotted for submission (two
business days) and, if applicable, additional time to address errors and receive validation
upon resubmission (an additional two business days for each ensuing submission). It is
important to note that if sufficient time is not allotted and a rejection notice is received after
the due date and time, the application will not be considered.
To ensure consideration, applicants must provide any narrative sections of their
application as files in a .DOC (document), .RTF (rich text), or .PDF (Portable Document)
format. If an applicant provides a file type other than the three file types specified, DOL
will not review the material. In such cases, the non-conforming application will not be
considered for funding.

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We strongly advise applicants to use the various tools and documents, including FAQs,
which are available on the “Applicant Resources” page at
http://www.grants.gov/applicants/resources.jsp.
ETA encourages new prospective applicants to view the online tutorial, “Grant
Applications 101: A Plain English Guide to ETA Competitive Grants,” available through
Workforce3One at: http://www.workforce3one.org/page/grants_toolkit.
To receive updated information about critical issues, new tips for users and other time
sensitive updates as information is available, applicants may subscribe to “Grants.gov
Updates” at http://www.grants.gov/applicants/email_subscription_signup.jsp.
If applicants encounter a problem with Grants.gov and do not find an answer in any of the
other resources, call 1-800-518-4726 to speak to a Customer Support Representative or
email “[email protected]”. The Contact Center is open 24 hours a day, seven days a
week. It is closed on federal holidays.
Late Applications: For applications submitted on Grants.gov, only applications that have
been successfully submitted no later than 4:00 p.m. Eastern Time on the closing date and
then successfully validated will be considered. Applicants take a significant risk by waiting
to the last day to submit by Grants.gov.
Any hard copy application received after the exact date and time specified for receipt at
the office designated in this notice will not be considered, unless it is received before
awards are made, it was properly addressed, and it was: (a) sent by U.S. Postal Service
mail, postmarked not later than the fifth calendar day before the date specified for receipt
of applications (e.g., an application required to be received by the 20th of the month must
be postmarked by the 15th of that month); or (b) sent by professional overnight delivery
service to the addressee not later than one working day before the date specified for
receipt of applications. ‘‘Postmarked’’ means a printed, stamped or otherwise placed
impression (exclusive of a postage meter machine impression) that is readily identifiable,
without further action, as having been supplied or affixed on the date of mailing by an
employee of the U.S. Postal Service. Therefore, applicants should request the postal
clerk to place a legible hand cancellation ‘‘bull’s eye’’ postmark on both the receipt and the
package. Failure to adhere to these instructions will be a basis for a determination that
the application was not filed timely and will not be considered. Evidence of timely
submission by a professional overnight delivery service must be demonstrated by equally
reliable evidence created by the delivery service provider indicating the time and place of
receipt.
D. Intergovernmental Review
This funding opportunity is not subject to Executive Order 12372, “Intergovernmental
Review of Federal Programs.”
E. Funding Restrictions
All proposal costs must be necessary and reasonable and in accordance with Federal
guidelines. Determinations of allowable costs will be made in accordance with the
applicable Federal cost principles. Disallowed costs are those charges to a grant that the
grantor agency or its representative determines not to be allowed in accordance with the
applicable Federal cost principles or other conditions contained in the grant.

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Applicants, whether successful or not, will not be entitled to reimbursement of pre-award
costs.
1. Indirect Costs
As specified in OMB Circular Cost Principles, indirect costs are those that have been
incurred for common or joint objectives and cannot be readily identified with a particular
final cost objective. An indirect cost rate (ICR) is required when an organization operates
under more than one grant or other activity, whether Federally-assisted or not.
Organizations must use the ICR supplied by the Federal Cognizant Agency. If an
organization requires a new ICR or has a pending ICR, the Grant Officer will award a
temporary billing rate for 90 days until a provisional rate can be issued. This rate is based
on the fact that an organization has not established an ICR agreement. Within this 90-day
period, the organization must submit an acceptable indirect cost proposal to their Federal
Cognizant Agency to obtain a provisional ICR.
2. Administrative Costs
Under this SGA, an entity that receives a grant to carry out a project or program may not
use more than 15 percent of the amount of the grant to pay administrative costs
associated with the program or project. Administrative costs could be direct or indirect
costs, and are defined at 20 CFR 667.220. Administrative costs do not need to be
identified separately from program costs on the SF-424A Budget Information Form.
However, they must be tracked through the grantee’s accounting system. To claim any
administrative costs that are also indirect costs, the applicant must obtain an Indirect Cost
Rate Agreement from its Federal Cognizant agency, as specified above.
3. Salary and Bonus Limitations
Under Public Law 109-234, none of the funds appropriated in Public Law 109-149 or prior
Acts under the heading “Employment and Training Administration” that are available for
expenditure on or after June 15, 2006, may be used by a recipient or sub-recipient of such
funds to pay the salary and bonuses of an individual, either as direct costs or indirect
costs, at a rate in excess of Executive Level II, except as provided for in section 101 of
Public Law 109-149. Public Laws 111-8 and 111-117 contain the same limitation on funds
appropriated under each of these Laws. This limitation applies to grants funded under
this SGA. The salary and bonus limitation does not apply to vendors providing goods and
services as defined in OMB Circular A-133 (codified at 29 CFR Parts 96 and 99). See
Training and Employment Guidance Letter number 5-06 for further clarification:
http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2262.
4. Intellectual Property Rights: The Federal Government reserves a paid-up,
nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to
authorize others to use for Federal purposes: i) the copyright in all products developed
under the grant, including a subgrant or contract under the grant or subgrant; and ii) any
rights of copyright to which the grantee, subgrantee or a contractor purchases ownership
under an award (including but not limited to curricula, training models, technical
assistance products, and any related materials). Such uses include, but are not limited to,
the right to modify and distribute such products worldwide by any means, electronically or
otherwise. Federal funds may not be used to pay any royalty or licensing fee associated
with such copyrighted material, although they may be used to pay costs for obtaining a
copy which is limited to the developer/seller costs of copying and shipping. If revenues
are generated through selling products developed with grant funds, including intellectual

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property, these revenues are program income. Program income is added to the grant and
must be expended for allowable grant activities.
If applicable, the following needs to be on all products developed in whole or in part with
grant funds:
“This workforce product was funded by a grant awarded by the U.S. Department of
Labor’s Employment and Training Administration. The product was created by the
grantee and does not necessarily reflect the official position of the U.S. Department of
Labor. The Department of Labor makes no guarantees, warranties, or assurances of any
kind, express or implied, with respect to such information, including any information on
linked sites and including, but not limited to, accuracy of the information or its
completeness, timeliness, usefulness, adequacy, continued availability, or ownership.
This product is copyrighted by the institution that created it. Internal use by an
organization and/or personal use by an individual for non-commercial purposes is
permissible. All other uses require the prior authorization of the copyright owner.”
F. Other Submission Requirements
Withdrawal of Applications: Applications may be withdrawn by written notice to the Grant
Officer at any time before an award is made.

V. Application Review Information
To provide housing assistance services to eligible migrant and seasonal farmworkers
under WIA section 167, whether permanent, temporary/emergency, or a mix of both, the
Department will select those proposals that are deemed most responsive to the
requirements of this solicitation, as reviewed and scored during the review panel process.
To that end, proposals must show that the applicant:
- has an understanding of the housing market in the area(s) they propose to serve, as
well as an understanding of the housing needs of migrant and seasonal farmworkers;
- has a familiarity with the housing conditions in the proposed service area, the housing
assistance available to farmworkers from other agencies in the service area, and the
impact of both those elements on the housing needs of farmworkers; and
- has the capacity to effectively administer a housing assistance program with the proper
administrative and fiscal oversight and integrity.
Additionally, to be responsive to the requirements of this solicitation, applicants must
demonstrate how the proposed service plan will reflect the Guiding Principles described in
Section I of this solicitation. Applicants must describe their collaboration and working
relationships with other agencies in the proposed service area that may provide housing
or employment assistance, such as the One-Stop Career Center system and the wider
community of social service agencies, including faith-based and community-based
organizations.
The proposal should describe the expected results of those relationships on the
development of and enhanced housing assistance services for farmworkers under this
grant, if an award is made.

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A. Evaluation Criteria
This section identifies and describes the criteria that will be used for each category to
evaluate grant proposals. The evaluation criteria are described below:
Criterion
Points
1.
Understanding the Housing Assistance
Needs of the Eligible MSFW Population in the
20
Proposed Service Area(s)
2.
Familiarity with the Proposed Service
20
Area(s)
3.
Administrative Capacity
20
4.
Proposed Activities and Services
40
TOTAL
100
.
1. Understanding the Housing Assistance Needs of the Eligible Migrant and
Seasonal Farmworkers in the Proposed Service Area(s) – 20 points
The Guiding Principles contained in Section I of this solicitation reflect critical elements for
a sound housing assistance strategy, including how housing assistance services should
leverage improved outcomes for farmworkers, and that housing developed with NFJP
funding should be actively marketed and broadly accessible to NFJP-eligible farmworkers.
These Guiding Principles, along with an understanding of the housing market in the
proposed service area(s) and the problems faced by migrant and seasonal farmworkers in
accessing that market, are critical to the formulation of an effective housing assistance
strategy. In addition, an effective strategy of outreach to migrant and seasonal
farmworkers is essential to meeting their housing assistance needs, as discussed in the
Guiding Principles.
Applicants must describe the housing market in the proposed service area(s), including a
description of employer-provided housing, if any; publicly-subsidized housing, if any; and
the problems encountered by migrant and seasonal farmworkers in accessing affordable
housing. Include a discussion of the problems faced by migrant and seasonal
farmworkers in getting and keeping a job, or in participating in training activities that lead
to improved economic outcomes, as a result of housing needs going unmet. Applicants
must also describe their strategy for identifying and conducting outreach to eligible
farmworkers with housing needs. In cases where a number of different organizations are
jointly applying, this section must include the requested information for each of the areas
covered by the potential sub-grantee organizations.
Scoring on this factor will be based on how well the applicant’s analysis of the housing
market in the proposed service area(s) incorporates the tenets included in the Guiding
Principles set forth in Section I of this SGA, and on any other studies and analyses
conducted to determine farmworker housing assistance needs. Scoring will also take into
account the quality of the applicant’s analysis of housing assistance available through
other housing assistance organizations, including faith-based and community-based
organizations, and the applicant’s plans to integrate their housing assistance services with
those already present in the proposed area(s). To score highly, the applicant’s analysis
must demonstrate an in-depth knowledge of the housing market in the service area(s) and
how housing availability impacts a farmworker’s (and their dependents) ability to obtain
and retain employment, or participate in training or other activities that lead to improved
economic outcomes.

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2. Familiarity with the Proposed Service Area(s) – 20 points
Familiarity with the housing conditions in the proposed service area(s) and the housing
assistance available from other sources in that area(s) is essential to providing housing
assistance services that are appropriate for migrant and seasonal farmworkers in need of
services, to assure non-duplicative use of WIA Section 167 housing assistance funds, and
to reflect the Guiding Principles described in Section I of this solicitation.
Applicants must provide a resource map containing an analysis of the housing assistance
resources available from all sources in the proposed service area(s), including employersponsored housing, state and local agencies, the One-Stop Career Center system, and
housing assistance organizations, including faith-based and community-based
organizations. Applicants must describe their efforts to engage these resources on behalf
of farmworkers, including any successful efforts in the past, and the results of those efforts
vis-a-vis improved economic outcomes for farmworkers, as reflected in the Guiding
Principles. Applicants must also describe the strategies they propose to ensure access to
these housing resources by eligible migrant and seasonal farmworkers, emphasizing the
different strategies for each farmworker population, and how those strategies help to meet
the housing needs of all farmworkers, as reflected in the Guiding Principles. In cases
where a number of different organizations are jointly applying, this section must include
the requested information for each of the areas covered by the potential sub-grantees.
Scoring on this factor will be based on the comprehensiveness and quality of the mapping
of housing assistance resources available from sources other than WIA section 167 funds,
on the applicant’s efforts to engage those other resources so that the housing needs of all
farmworkers are met, and on the applicant’s strategy for maximizing the housing
assistance services available to migrant and seasonal farmworkers to leverage improved
economic outcomes for farmworkers.
3. Administrative Capacity – 20 points
Capacity to effectively administer a housing assistance program is contingent on effective
and efficient systems to assure program and fiscal oversight and integrity.
Applicants must describe the management information and performance management
systems to be used for reporting, performance accountability management, fiscal
management, and case management systems. The applicant must include a clear
description of its experience with performance management systems and how the results
achieved were applied to improved customer service. The discussion should include:
 a description of how eligibility to receive housing assistance services will be
determined, including how that relates to improved employment outcomes for
farmworkers;
 a discussion of whether the criteria used to determine eligibility differs among
migrant and seasonal farmworker groups, and, if so, what the differences are, and
the rationale for them.
Applicants must also describe their recordkeeping system in sufficient detail to
demonstrate that it is adequate to prepare financial reports, and to trace funds to
adequate levels of expenditures to ensure lawful spending. Please note that in cases
where a number of different organizations are applying together, the lead agency will be
expected to prepare a “roll-up” or aggregated report that clearly identifies the expenditures
of each sub-grantee individually, as well as the combined total.

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The WIA section 167 housing assistance program is required to use electronic
reporting via the Internet. The applicant must describe its capacity to provide the
equipment (including personal computers, software for word processing and
spreadsheets, individual e-mail accounts), access (including Internet access), and staff
qualified to perform on-line reporting.
Scoring on this criterion will be based on the extent to which the applicant’s description of
the systems for performance accountability and management, program and fiscal
management reporting, case management (including internet reporting capability), and
eligibility determination and verification demonstrates that its management systems can
be expected to result in accurate information and efficient program administration.
4. Proposed Activities and Services – 40 points
The applicant’s discussion of the proposed approach to providing specific housing
assistance services (permanent, temporary/emergency, or both) has the highest point
potential of the application. The proposed approach to providing activities and services
must be designed to meet the needs of MSFWs in the proposed service area(s), and must
reflect the Guiding Principles contained in Section I of this solicitation. With regard to the
requirements below, this section should clearly indicate whether different housing services
strategies will be employed to meet the housing and related employment and training
needs of seasonal farmworkers versus migrant farmworkers.
Permanent Housing Assistance
Applicants proposing to carry out permanent housing activities only must describe their
system for identifying farmworkers in need of permanent housing assistance, including the
process for eligibility determination and coordination with the NFJP grantee, and the
relevant state and local One-Stop Career Center system to ensure that the housing
assistance supports an employment outcome or training objective for farmworkers eligible
for NFJP services.
The proposal must:
 describe all the phases of the permanent housing project, including predevelopment activities, housing development, construction, lease-up, and postleasing activities (or the activities leading to successful rehabilitation of existing
permanent housing), and include a timeline that estimates the length of time
required for each project to be undertaken;
 include a description of the housing counseling activities to be provided to
farmworkers (including information on first-time home ownership);
 include the types of technical assistance to be provided to other housing
organizations, if appropriate; and
 a description of the system that will be used to capture the number of referrals
made from the NFJP grantee or other One-Stop Career Center system partners to
permanent housing facilities or units established through a permanent housing
program.
The proposal should include an estimate of the number of farmworkers to be assisted
through the permanent housing program, and an estimate of how many of those
farmworkers are also NFJP-eligible farmworkers.

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Temporary and/or Emergency Housing Assistance
Applicants proposing to carry out temporary and/or emergency housing assistance only
must describe their system for identifying farmworkers in need of temporary and/or
emergency housing assistance, including the process for eligibility determination and
coordination with the NFJP grantee in the state and, if applicable, with the relevant state
and local One-Stop system, to ensure that the housing assistance supports an
employment outcome or training objective for those farmworkers who are NFJP-eligible.
The proposal must:
 include a description of the case management approach to be used and the way
the organization proposes to manage the delivery of temporary and/or emergency
housing assistance services;
 describe the specific housing assistance services to be offered and the estimated
number of migrant and seasonal farmworkers to be served through each proposed
service (i.e., temporary and emergency housing, respectively). Separate
information should be provided for temporary housing and for emergency housing;
and
 describe how eligible farmworkers’ housing assistance will be coordinated with
training and related assistance services provided through the NFJP grantee if the
applicant did not apply for, or is not awarded, an NFJP job training grant, as well
as through the local workforce investment board(s), which oversees strategic
planning for all One-Stop Career Center partner programs.
Permanent and Temporary/Emergency Housing Assistance
Applicants proposing to conduct activities that encompass both permanent and
temporary/emergency housing activities must provide all of the information requested
above.
All applicants are responsible for clearly identifying the organization that will be
responsible for delivering the services, whether permanent or temporary and/or
emergency, in each proposed service area, i.e., the descriptions requested above must be
included for each organization that will deliver housing services in cases where a number
of different organizations are applying jointly.
Scoring on this factor will be based on evidence that the applicant has effectively used its
knowledge and experience as presented in the previous sections, as applicable, to
develop a housing assistance strategy that will help to leverage economic outcomes for
farmworkers, help to successfully meet the housing needs of all MSFWs in the proposed
service area(s), and is marketed and broadly accessible to NFJP-eligible farmworkers.
The housing strategy and plan of service must address all of the required elements of this
criterion and must successfully meet the objectives of the Guiding Principles described in
Section I of this solicitation and be tailored appropriately to meet the needs of migrant and
seasonal farmworkers in the proposed service area(s).
C. Review and Selection Process
Applications for grants under this Solicitation will be accepted after the publication of this
announcement and until the closing date. A technical review panel will carefully evaluate
applications against the selection criteria. These criteria are based on the policy goals,
priorities, and emphases set forth in this SGA. Up to 100 points may be awarded to an
application, depending on the quality of the responses to the required information
described in Section V.A. The ranked scores will serve as the primary basis for selection

15

of applications for funding, in conjunction with any other information available to the
Grant Officer that allows him/her to determine which applicant can best serve the
needs of eligible migrants and seasonal farmworkers. The panel results are advisory
in nature and not binding on the Grant Officer. The Grant Officer may consider any
information that comes to his/her attention. The government may elect to award the
grant(s) with, or without, discussions with the applicant. Should a grant be awarded
without discussions, the award will be based on the applicant’s signature on the SF-424,
including electronic signature via E-Authentication on http://www.grants.gov, which
constitutes a binding offer by the applicant. However, in no case will we award or
otherwise obligate funds until a PY 2011 appropriation for the NFJP is enacted.

VI. Award Administration Information
A. Award Notices
All award notifications will be posted on the ETA Homepage (http://www.doleta.gov).
Applicants selected for award will be contacted directly before the grant’s execution.
Non-selected applicants will be notified by mail or email, and may request a written
debriefing on the significant weaknesses of their proposal.
Selection of an organization as a grantee does not constitute approval of the grant
application as submitted. Before the actual grant is awarded, ETA may enter into
negotiations about such items as program components, staffing and funding levels, and
administrative systems in place to support grant implementation. If the negotiations do
not result in a mutually acceptable submission, the Grant Officer reserves the right to
terminate the negotiations and decline to fund the application. DOL reserves the right to
not fund any application related to this SGA.
B. Administrative and National Policy Requirements
1. Administrative Program Requirements
All grantees will be subject to all applicable Federal laws, regulations, and the applicable
OMB Circulars. The grant(s) awarded under this SGA will be subject to the following
administrative standards and provisions:
i. Non-Profit Organizations – OMB Circular A–122 (Cost Principles), relocated to 2 CFR
part 230, and 29 CFR part 95 (Administrative Requirements)
ii. Educational Institutions – OMB Circular A–21 (Cost Principles), relocated to 2 CFR part
220, and 29 CFR part 95 (Administrative Requirements).
iii. State, Local, and Indian Tribal Governments – OMB Circular A–87 (Cost Principles),
relocated to 2 CFR part 225, and 29 CFR part 97 (Administrative Requirements).
iv. Profit Making Commercial Firms – Federal Acquisition Regulation (FAR) – 48 CFR part
31 (Cost Principles), and 29 CFR part 95 (Administrative Requirements).
v. All Grant Recipients must comply with the applicable provisions of The Workforce
Investment Act of 1998, Public Law No. 105-220, 112 Stat. 936 (codified as amended at
29 U.S.C. 2801 et seq.) and the applicable provisions of the regulations at 20 CFR 660 et
seq. Note that 20 CFR part 667 (General Fiscal and Administrative Rules) includes

16

unsuccessful applicant appeal information.
vi. All entities must comply with 29 CFR part 93 (New Restrictions on Lobbying), 29 CFR
part 94 (Governmentwide Requirements for Drug-Free Workplace (Financial Assistance)),
29 CFR 95.13 and part 98 (Governmentwide Debarment and Suspension, and drug-free
workplace requirements), and, where applicable, 29 CFR part 96 (Audit Requirements for
Grants, Contracts, and Other Agreements) and 29 CFR part 99 (Audits of States, Local
Governments and Non-Profit Organizations).
vii. 29 CFR part 2, subpart D—Equal Treatment in Department of Labor Programs for
Religious Organizations, Protection of Religious Liberty of Department of Labor Social
Service Providers and Beneficiaries.
viii. 29 CFR part 31—Nondiscrimination in Federally Assisted Programs of the Department
of Labor—Effectuation of Title VI of the Civil Rights Act of 1964.
ix. 29 CFR part 32—Nondiscrimination on the Basis of Handicap in Programs or Activities
Receiving Federal Financial Assistance.
x. 29 CFR part 35— Nondiscrimination on the Basis of Age in Programs or Activities
Receiving Federal Financial Assistance from the Department of Labor.
xi. 29 CFR part 36—Nondiscrimination on the Basis of Sex in Education Programs or
Activities Receiving Federal Financial Assistance.
xii. 29 CFR part 37 – Implementation of the Nondiscrimination and Equal Opportunity
Provisions of the Workforce Investment Act of 1998.
xiii. 29 CFR parts 29 and 30—Labor Standards for the Registration of Apprenticeship
Programs, and Equal Employment Opportunity in Apprenticeship and Training, as
applicable.
2. Other Legal Requirements:
i. Religious Activities
The Department notes that the Religious Freedom Restoration Act (RFRA), 42 U.S.C.
Section 2000bb, applies to all Federal law and its implementation. If your organization is
a faith-based organization that makes hiring decisions on the basis of religious belief, it
may be entitled to receive Federal financial assistance under Title I of the Workforce
Investment Act and maintain that hiring practice even though Section 188 of the
Workforce Investment Act contains a general ban on religious discrimination in
employment. If you are awarded a grant, you will be provided with information on how to
request such an exemption.
ii. Lobbying or Fundraising the U.S. Government with Federal Funds
In accordance with Section 18 of the Lobbying Disclosure Act of 1995 (Public Law 104-65)
(2 U.S.C. 1611), non-profit entities incorporated under Internal Revenue Service Code
Section 501(c) (4) that engage in lobbying activities are not eligible to receive Federal
funds and grants. No activity, including awareness-raising and advocacy activities, may
include fundraising for, or lobbying of, U.S. Federal, state or local governments (see OMB
Circular A-122).

17

iii. Transparency Act
The Department is committed to conducting a transparent grant award process and
publicizing information about program outcomes. Applicants are advised their application
and information related to its review and evaluation (whether or not the application is
successful) may be made publicly available, either fully or partially. In addition,
information about grant progress and results may also be made publicly available.
Other Transparency Act requirements include:
 Applicants must ensure that it has the necessary processes and systems in place
to comply with the reporting requirements of the Federal Funding Accountability
and Transparency Act of 2006 (Pub. Law 109-282, as amended by section 6202 of
Pub. Law 110-252) (Transparency Act), as follows:
 All applicants, except for those excepted from the Transparency Act under subparagraphs 1, 2, and 3 below, must ensure that they have the necessary
processes and systems in place to comply with the subaward and executive total
compensation reporting requirements of the Transparency Act, should they receive
funding.
 Upon award, applicants will receive detailed information on the reporting
requirements of the Transparency Act, as described in 2 CFR part 170, Appendix
A, which can be found at the following Web site:
http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf.
Exceptions to Transparency Act requirements:
The following types of awards are not subject to the FFARA:
(1) Federal awards to individuals who apply for or receive Federal awards as natural
persons (i.e., unrelated to any business or non-profit organization he or she may own or
operate in his or her name);
(2) Federal awards to entities that had a gross income, from all sources, of less than
$300,000 in the entities’ previous tax year; and
(3) Federal awards, if the required reporting would disclose classified information.
Other Administrative Standards and Provisions
Except as specifically provided in this SGA, the Department’s acceptance of a proposal
and an award of Federal funds to sponsor any programs(s) does not provide a waiver of
any grant requirements and/or procedures. For example, the OMB Circulars require that
an entity’s procurement procedures must ensure that all procurement transactions are
conducted, as much as practical, to provide open and free competition. If a proposal
identifies a specific entity to provide services, the DOL’s award does not provide the
justification or basis to sole source the procurement, i.e., avoid competition, unless the
activity is regarded as the primary work of an official partner to the application.
4. Special Program Requirements
C. Reporting
Grantees must agree to meet DOL reporting requirements. Quarterly financial
reports, quarterly progress reports, and MIS data must be submitted by the grantee

18

electronically. The grantee is required to provide the reports and documents listed
below:
1. Quarterly Financial Reports
A Quarterly Financial Status Report (ETA 9130) is required until such time as all funds
have been expended or the grant period has expired. Quarterly reports are due 45 days
after the end of each calendar year quarter. Grantees must use DOL’s Online Electronic
Reporting System, and information and instructions will be provided to grantees.
2. Quarterly Performance Reports
The grantee must submit a quarterly progress report within 45 days after the end of each
calendar year quarter to their Federal Project Officer. The report must include quarterly
information regarding grant activities in narrative form. Grantees must agree to meet DOL
reporting requirements.
3. Record Retention
Applicants must be prepared to follow Federal guidelines on record retention, which
require grantees to maintain all records pertaining to grant activities for a period of not
less than three years from the time of final grant close-out.

VII. Agency Contacts
For further information about this SGA, please contact Eileen Banks, Grants Management
Specialist, Division of Federal Assistance, at (202) 693-3403. Applicants should e-mail all
technical questions to [email protected] and must specifically reference SGA/DFA
PY 10-08, and along with question(s), include a contact name, fax, and phone number.
This announcement is being made available on the ETA Web site at
http://www.doleta.gov/grants and at http://www.grants.gov.

VIII. Additional Resources of Interest to Applicants
A. Web-Based Resources
DOL maintains a number of Web-based resources that may be of assistance to
applicants. For example, the Career One Stop portal (http://www.careeronestop.org),
which provides national and state career information on occupations; the Occupational
Information Network (O*NET) Online (http://online.onetcenter.org ) which provides
occupational competency profiles; and America's Service Locator
(http://www.servicelocator.org), which provides a directory of our nation's One Stop
Career Centers.
B. Workforce3One Resources
1. ETA encourages applicants to view the information gathered through the conference
calls with Federal agency partners, industry stakeholders, educators, and local
practitioners. The information on resources identified can be found on Workforce3One.org
at: http://www.workforce3one.org/view/2001008333909172195/info.
2. ETA encourages applicants to view the on-line tutorial, “Grant Applications 101: A
Plain English Guide to ETA Competitive Grants,” available through Workforce3One at:
http://www.workforce3one.org/page/grants_toolkit.

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IX. Other Information
OMB Information Collection No. 1225-0086
OMB Information Collection No 1225-0086, Expires November 30, 2012.
According to the Paperwork Reduction Act of 1995, no persons are required to respond to
a collection of information unless such collection displays a valid OMB control number.
Public reporting burden for this collection of information is estimated to average 20 hours
per response, including time for reviewing instructions, searching existing data sources,
gathering and maintaining the data needed, and completing and reviewing the collection
of information. Send comments about the burden estimated or any other aspect of this
collection of information, including suggestions for reducing this burden, to the U.S.
Department of Labor, to the attention of the Departmental Clearance Officer, 200
Constitution Avenue NW, Room N1301, Washington, D.C. 20210. Comments may also
be emailed to [email protected]. PLEASE DO NOT RETURN THE
COMPLETED APPLICATION TO THIS ADDRESS. SEND IT TO THE SPONSORING
AGENCY AS SPECIFIED IN THIS SOLICITATION.
This information is being collected for the purpose of awarding a grant. The information
collected through this “Solicitation for Grant Applications” will be used by the Department
of Labor to ensure that grants are awarded to the applicant best suited to perform the
functions of the grant. Submission of this information is required in order for the applicant
to be considered for award of this grant.
Signed at Washington, D.C., this 11th day of March, 2011.
B. Jai Johnson
Grant Officer, Employment and Training Administration

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