Site Review Questionnaires for Volume and Fee-for-Service Payees and Beneficiary Interview Form

Forms and Documents

Document	Type	Status	Availability
Form SSA-637 Site Review Questionnaires for Volume and Fee-for-Service Payees	Form	Modified	Available
Form SSA-639 Expanded Monitoring Site Review: Beneficiary Interview Form	Form	Modified	Available
6-5-07 Response to OMB Comments for 0960-0633.doc	Supplementary Document	Uploaded 2009-12-04	Available
Addendum - 0633.doc	Supplementary Document	Uploaded 2010-03-05	Repair queued
Supporting Statement - 0633.doc	Supporting Statement A	Uploaded 2010-03-05	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
38057	Site Review Questionnaires for Volume and Fee-for-Service Payees	Form	Modified
178591	Expanded Monitoring Site Review: Beneficiary Interview Form	Form	Modified

ICR Details

OMB Control No: 0960-0633	ICR Reference No: 200911-0960-004
Status: Historical Active	Previous ICR Reference No: 200702-0960-001
Agency/Subagency: SSA	Agency Tracking No:
Title: Site Review Questionnaires for Volume and Fee-for-Service Payees and Beneficiary Interview Form
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/20/2010
	Date Received in OIRA: 03/15/2010
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2013	36 Months From Approved	06/30/2010
Responses	11,342	0	9,488
Time Burden (Hours)	5,559	0	4,784
Cost Burden (Dollars)	0	0	0

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Abstract: SSA uses the SSA-637, Site Review Questionnaire for Volume and Fee-for-Service Payees, to obtain information from payeees about how the organization operates and carries out its representative payee responsibilities, including how it manages beneficiary funds. We then use the SSA-639, Beneficiary Interview Form, to obtain information from the beneficiaries to help corroborate the payee’s statements. Due to the sensitivity of the information, SSA employees always complete the forms based on the answers respondents give during the interview. This collection is mandatory for representative payees and voluntary for beneficiaries. Representative payees who do not respond will not be permitted to continue serving as representative payees. The respondents are individuals, State and local governments, non-profit and for-profit organizations which serve as representative payees and the beneficiaries they serve.

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Authorizing Statute(s): US Code: 42 USC 405 Name of Law: The Social Security Act
   US Code: 42 USC 1383 Name of Law: The Social Security Act
   PL: Pub.L. 108 - 203 102(b) Name of Law: The Social Security Protection Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 64801	12/08/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 9992	03/04/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Expanded Monitoring Site Review: Beneficiary Interview Form	SSA-639	Expanded Monitoring Site Review Beneficiary Review Form
Site Review Questionnaires for Volume and Fee-for-Service Payees	SSA-637	Expanded Monitoring Site Review Questionnaire for Volume and Fee for Service Payees

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,342	9,488	0	1,854	0	0
Annual Time Burden (Hours)	5,559	4,784	0	775	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2007, the burden was 4,784 hours. The increase in burden to 5,559 hours stems from a policy change attributed to Congressional interest and SSA's Commissioner’s decision in 2009 to conduct reviews of representative payees who also employ the beneficiaries they serve. The purpose of the additional reviews is to address concerns regarding potential exploitation of vulnerable employees due to the dual role of their representative payee and employer.

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Annual Cost to Federal Government: $221,171

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/15/2010

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