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Paperwork Reduction Act Submission Supporting Statement

Annual Mandatory Collection of Elementary and Secondary Education
 Data through EDFacts

Revised February 3, 2010
(Revisions to pages B4-46, 51-52, and 54)


Attachment B-4




EDFacts Data Groups For
School Year 2009-10
Used Exclusively in the 
Civil Rights Data Collection









The data groups are listed alphabetically.  However, two data groups were added as a result of discussions with OMB.  To keep the revision as consistent as possible, the new data groups were added to the end of the list.

In these Data Group descriptions, the “Definition” row describes what value(s) are to be submitted.  For definitions of the concepts within the data group, see the table of Definitions on pages 45 – 54 of this attachment.  For example in the group below, the definition of “ability grouped” is available on p. 45.  

Group Name:    Ability grouping status
ID: 29
Section 
Civil Rights Data Collection
Definition
An indication of whether the school has students who are ability grouped for classroom instruction in mathematics or English/reading/language arts.
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  
File Specification #
NA  


STEWARD: OCR

The comment was updated to indicate the revised collection timeline.



Group Name:    Algebra course results table
ID: 710
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students who passed Algebra I.
Permitted Values
Integer 
Reporting Period 
School Year 
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for schools that provide Algebra I.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Grade Span (Secondary)
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Grade Span (Secondary)
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • Grade Span (Secondary)
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Alternative school focus
ID: 28
Section 
Civil Rights Data Collection
Definition
An indication of the specific group of students whose needs the alternative school is designed to meet.
Permitted Values
Alternative School for Students with Academic Difficulties
Alternative School for Students with Discipline Problems
Alternative School for Students with both Discipline and Academic Problems 
Not an Alternative School
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Report only for schools designated as alternative schools. 
File Specification #
NA  


STEWARD: OCR

The definition was clarified and the comment was updated to indicate the revised collection timeline.



Group Name:    AP course participation table
ID: 359
Section 
Civil Rights Data Collection
Definition
The number of students who are taking Advanced Placement (AP) courses in each academic subject.
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  The data are duplicated because a student could be counted for more than one academic subject. However, for each academic subject, the data should be unduplicated.  Report only for schools that provide AP courses.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Academic Subject (AP)
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Academic Subject (AP)
    • LEP Status (Only)
    • Sex (Membership)
Category Set C
    • Academic Subject (AP)
    • Disability Status (Only)
    • Sex (Membership)
STEWARD: OCR

The data group name was clarified, the definition was refined, the reporting period was modified, and the comment was updated to indicate the revised collection timeline.  The removal of the subtotal is a technical correction; the subtotal was not required in previous collections. 



Group Name:    AP course self-selection
ID: 660
Section 
Civil Rights Data Collection
Definition
An indication of whether enrollment via self-selection by the student is permitted for all Advanced Placement (AP) courses offered. 
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year 
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010. Report only for schools that provide AP courses. 
File Specification #
NA  


STEWARD: OCR

The data group name was clarified and the comment was updated to indicate the revised collection timeline.  The removal of Category Set A: Academic Subject is a technical correction; that category set was not used in previous collections.



Group Name:    AP different courses provided
ID: 352
Section 
Civil Rights Data Collection
Definition
The unduplicated number of different Advanced Placement (AP) courses provided by the school. 
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive 
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010. 
File Specification #
NA  


STEWARD: OCR

The data group name and definition were clarified, the reporting period was modified,  and the comment was updated to indicate the revised collection timeline.



Group Name:    AP enrollment table
ID: 626
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students taking one or more Advanced Placement (AP) courses.
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Report only for schools that provide AP courses.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Disability Status (only)
    • Sex (Membership)
Category Set C
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

The reporting period was modified.  The removal of the subtotal is a technical correction; the subtotal was not required in previous collections.  The comment was updated to indicate the revised collection timeline.



Group Name:    AP testing results table
ID: 659
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students who passed Advanced Placement (AP) tests for courses they took in the same school year as they took the test.
Permitted Values
Integer 
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for schools that provide AP courses.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Testing Status (AP)
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Testing Status (AP)
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • Testing Status (AP)
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

The definition was clarified.  The removal of the subtotal is a technical correction; the subtotal was not required in previous collections.  The definition was clarified and the comment was updated to indicate the revised collection timeline.



Group Name:    AP testing scope table
ID: 658
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students who took Advanced Placement (AP) tests for AP courses they took in the same year as they took the test.
Permitted Values
Integer 
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for schools that provide AP courses.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • AP Testing Scope
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • AP Testing Scope 
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • AP Testing Scope 
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

The definition was clarified and the comment was updated to indicate the revised collection timeline.  The removal of the subtotal is a technical correction; the subtotal was not required in previous collections.



Group Name:    Children awaiting initial evaluation for IDEA
ID: 478
Section 
Civil Rights Data Collection
Definition
The unduplicated number of children in the LEA who are awaiting initial evaluation for special education programs and related services under the Individuals with Disabilities Education Act (IDEA). 
Permitted Values
Integer 
Reporting Period 
Child Count Date
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010. 
File Specification #
NA  


STEWARD: OCR

The data group name and definition were clarified and the comment was updated to indicate the revised collection timeline.


Group Name:    Children receiving services solely under Section 504 table
ID: 99
Section 
Civil Rights Data Collection
Definition
The unduplicated number of children who have been identified as having a disability and are receiving related aids and services solely under Section 504 of the Rehabilitation Act of 1973, and not under the Individuals with Disabilities Education Act (IDEA).
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.
File Specification #
NA  


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

The data group name and definition were clarified, the reporting period was modified, category sets A and B were added, the comment was updated to indicate the revised collection timeline, and the collection level was changed from LEA only to School only.



Group Name:    Desegregation order or plan
ID: 729
Section 
Civil Rights Data Collection
Definition
An indication whether the LEA is covered by a desegregation order or plan.
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data 
Collection due May 2010. 
File Specification #
NA  


STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Discipline of students with disabilities (IDEA and Section 504) table
ID: 194
Section 
Civil Rights Data Collection
Definition
The number of students with disabilities (IDEA and Section 504) who were disciplined during the school year.
Permitted Values
Integer 
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010. The data are duplicated because a student could have more than one type of discipline method.  However, for each discipline method, the data should be unduplicated.
File Specification #
NA  


CATEGORY SET
DESCRIPTION
Category Set A
    • Discipline Method (CRDC)
    • Disability Status (Only)
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Discipline Method (CRDC)
    • Solely Section 504 Status (Only)
    • Sex (Membership)
Category Set C
    • Discipline Method (CRDC)
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

The data group name and definition were clarified, additional categories were added to category sets A and B, category set C was added, and the comment was updated to indicate the revised collection timeline.



Group Name:    Discipline of students without disabilities table
ID: 174
Section 
Civil Rights Data Collection
Definition
The number of students without disabilities (neither IDEA nor Section 504) who were disciplined during the school year.
Permitted Values
Integer 
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  The data are duplicated because a student could have more than one type of discipline method.  However, for each discipline method, the data should be unduplicated.
File Specification #
NA  


CATEGORY SET
DESCRIPTION
Category Set A
    • Discipline Method (CRDC)
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Discipline Method (CRDC)
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

The data group name and definition were clarified and the comment was updated to indicate the revised collection timeline.  The removal of the subtotal is a technical correction; the subtotal was not required in previous collections.


Note – The data group 726 “FTE Used for Teacher Salaries” is on page 45.


Group Name:    GED Credentials table
ID: 627
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students aged 16 through 19 who received a General Educational Development (GED) credential after participating in a GED preparation program operated by the local education agency (LEA).
Permitted Values
Integer 
Reporting Period 
School Year 
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for LEAs that operate a GED program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • LEP Status (Only)
    • Sex (Membership)


STEWARD: OCR

The data group name and definition were clarified and the comment was updated to indicate the revised collection timeline.  The requirement to enter a subtotal was removed.



Group Name:    GED preparation program participation table
ID: 639
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students aged 16-19 who participated in a General Educational Development (GED) preparation program operated by the local education agency (LEA).
Permitted Values
Integer 
Reporting Period 
School Year
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for LEAs that operate a GED preparation program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • LEP Status (Only)
    • Sex (Membership)


STEWARD: OCR

The data group name and definition were clarified and the comment was updated to indicate the revised collection timeline.  The requirement to enter subtotals was removed.  



Group Name:    Gifted/talented program participation table
ID: 46
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students enrolled in gifted/talented programs during regular school hours because of unusually high academic ability or aptitude or a specialized talent or aptitude.
Permitted Values
Integer 

Reporting Period 
LEA-selected date between September 27 and December 31, inclusive 

Reporting Levels
School  
LEA  
State  

Grand Total (Education Unit Total)


Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Report only for schools that provide gifted/talented programs.  

File Specification #
NA  




CATEGORY SET
DESCRIPTION

Category Set A
    • Racial Ethnic
    • Sex (Membership)

Category Set B
    • Disability Status (Only)
    • Sex (Membership)

Category Set C
    • LEP Status (Only)
    • Sex (Membership)




STEWARD: OCR

The data group name and definition were clarified, the reporting period was modified, and the comment was updated to indicate the revised collection timeline.  The requirement to enter subtotals was removed.



Group Name:    Harassment or bullying—reported allegations table
ID: 716
Section 
Civil Rights Data Collection
Definition
The number of reported allegations of harassment or bullying on the basis of a civil rights law.  
Permitted Values
Integer 
Reporting Period 
School Year
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a duplicated count; for example, an incident involving both sex and disability would be reported in both the sex count and the disability count.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Civil Rights Law 
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Harassment or bullying—policy table
ID: 717
Section 
Civil Rights Data Collection
Definition
An indication of whether the education unit has adopted written policy prohibiting harassment and bullying on the basis of a civil rights law.
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Civil Rights Law 
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Harassment or bullying—students disciplined table
ID: 718
Section 
Civil Rights Data Collection
Definition
The number of students disciplined for engaging in harassment or bullying on the basis of a civil rights law.  
Permitted Values
Integer 
Reporting Period 
School Year 
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a duplicated count because a student could be disciplined for harassment or bullying on the basis of more than one civil rights law.  However, within each civil rights law, the count should be unduplicated.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Civil Rights Law 
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Civil Rights Law 
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • Civil Rights Law 
    • LEP Status (Only)
    • Sex (Membership)
Category Set D
    • Civil Rights Law 
        ◦ Solely Section 504 Status (Only)
    • Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.


Group Name:    Harassment or bullying—students reported to have been subjected table
ID: 719
Section 
Civil Rights Data Collection
Definition
The number of students reported to have been harassed or bullied on the basis of a civil rights law. 
Permitted Values
Integer 
Reporting Period 
School Year 
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a duplicated count because a student could be reported to have been harassed or bullied on the basis of more than one civil rights law.  However, within each civil rights law, the count should be unduplicated.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Civil Rights Law 
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Civil Rights Law 
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • Civil Rights Law 
    • LEP Status (Only)
    • Sex (Membership)
Category Set D
        ◦ Civil Rights Law 
        ◦ Solely Section 504 Status (Only)
    • Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.


Group Name:    International Baccalaureate Programme participation table
ID: 720
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students who are enrolled in the International Baccalaureate (IB) Diploma Programme sponsored by the International Baccalaureate, a non-profit educational foundation. 
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Report only for schools with students in an IB program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Interscholastic athletics sports table
ID: 561
Section 
Civil Rights Data Collection
Definition
The number of interscholastic athletics sports represented by high school-sponsored teams in which only male or only female students participate.
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for high schools that sponsor interscholastic athletics teams.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Sex (Membership)
STEWARD: OCR

The comment was updated to indicate the revised collection timeline and to provide additional clarification.



Group Name:    Interscholastic athletics team participants table
ID: 444
Section 
Civil Rights Data Collection
Definition
The number of participants on high school-sponsored interscholastic athletics teams in which only male or only female students participate.
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a duplicated count: a student should be counted once for each such team he or she is on.  Report only for high schools that sponsor interscholastic athletics teams.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Sex (Membership)
STEWARD: OCR

The data group name and definition were clarified and the comment was updated to indicate the revised collection timeline and to provide additional clarification.



Group Name:    Interscholastic athletics teams table
ID: 433
Section 
Civil Rights Data Collection
Definition
The number of high school-sponsored interscholastic athletics teams in which only male or only female students participate.
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  Report only for high schools that sponsor interscholastic athletics teams.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Sex (Membership)
STEWARD: OCR

The comment was updated to indicate the revised collection timeline and to provide additional clarification.



Group Name:    Limited English proficient students table
ID: 116
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students enrolled in an elementary or secondary school who are limited English proficient (LEP).
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive 
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.
File Specification #
NA  


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Disability Status (Only)
    • Sex (Membership)


STEWARD: OCR

This data group will no longer be collected at the LEA or state level.  Additionally, it will no longer be collected by ESS, only by CRDC.  The definition was clarified, the reporting period was modified, and the comment was updated to indicate the revised collection timeline.  The deletion of the grand total is a technical correction.  The requirement to enter subtotals was removed.


Group Name:    Mathematics and science classes  table
ID: 711
Section 
Civil Rights Data Collection
Definition
The number of distinct classes in mathematics and science courses.
Permitted Values
Integer
Reporting Period 
Beginning of School
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Report only for schools that provide classes in high school mathematics and science courses.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Academic Subject (Mathematics and Science Classes)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Mathematics and science course enrollment table
ID: 712
Section 
Civil Rights Data Collection
Definition
The number of students enrolled in mathematics and science courses in each academic subject.
Permitted Values
Integer 
Reporting Period 
For schools with regular scheduling:  LEA-selected date between September 27 and December 31, inclusive.
For schools with block scheduling that allows a full-year course to be taken in one semester:  LEA-selected date between September 27 and 
December 31, inclusive, and an LEA-selected date in the second block before March 1.
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  The data are duplicated because each student could have data for more than one academic subject.  However, for each academic subject, the data should be unduplicated. The count for advanced mathematics should be unduplicated even if a student takes more than one advanced mathematics course.  Report only for schools that provide college-preparatory courses.  Schools with block scheduling report the sum of the two counts based on the two timeframes described under Reporting Period.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Academic Subject (Mathematics and Science Course Enrollment)
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Academic Subject ( Mathematics and Science Course Enrollment)
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • Academic Subject ( Mathematics and Science Course Enrollment)
    • LEP Status (Only)
    • Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.




Group Name:    Prekindergarten and kindergarten daily length table
         ID: 721
Section 
Civil Rights Data Collection
Definition
The portion of a day that a prekindergarten or kindergarten program is provided to the students it serves.
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Report only for LEAs that provide a prekindergarten or kindergarten program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Grade Level (PK/K)
    • Daily Length
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Prekindergarten eligible ages (non-IDEA) table
ID: 722
Section 
Civil Rights Data Collection
Definition
The ages of children not served under IDEA to whom the LEA’s prekindergarten services are available.
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Prekindergarten also includes programs identified as early childhood education or preschool programs.  Report only for LEAs that provide a prekindergarten program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Age (Prekindergarten) 
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Prekindergarten eligible students table
ID: 723
Section 
Civil Rights Data Collection
Definition
The groups of students for whom prekindergarten programs are available.
Permitted Values
Yes, No
Reporting Period 
Beginning of School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Prekindergarten also includes programs identified as early childhood education or preschool programs.  Report only for LEAs that provide a prekindergarten program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Student Group  
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Prekindergarten enrollment table
ID: 641
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students in prekindergarten programs.
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Prekindergarten also includes programs identified as early childhood education or preschool programs.  Report only for schools that provide a prekindergarten program.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic
    • Sex (Membership)
Category Set B
    • Disability Status (Only)
    • Sex (Membership)
Category Set C
    • LEP Status (Only)
    • Sex (Membership)


STEWARD: OCR

The data group name and definition were clarified, the reporting period was modified, and the comment was updated to indicate the revised collection timeline and to provide additional clarification.  



Group Name:    Restraint or seclusion IDEA students subjected table
ID: 714
Section 
Civil Rights Data Collection
Definition
The number of students with disabilities (IDEA) that were subjected to restraint or seclusion. 
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a duplicated count because a student could be subjected to more than one of these actions.  However, within each type of action, the count should be unduplicated.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Action  
    • Racial Ethnic 
    • Sex (Membership)
Category Set B
        ◦ Action  
        ◦ LEP Status (Only)
        ◦ Sex (Membership)  
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Restraint or seclusion instances table
ID: 713
Section 
Civil Rights Data Collection
Definition
The number of times that restraint or seclusion was applied to students.
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a count of instances, not students.  The same student could be affected in more than one instance.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Action
    • Disability Status (CRDC)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Restraints or seclusion Non-IDEA students subjected table
ID: 715
Section 
Civil Rights Data Collection
Definition
The number of students who are not served under IDEA that were subjected to restraints or seclusion.
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  This is a duplicated count because a student could be subjected to more than one of these actions.  However, within each type of action, the count should be unduplicated.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Action 
    • Racial Ethnic 
    • Sex (Membership)  
Category Set B
        ◦ Action 
        ◦ Solely Section 504 Status (Only)
        ◦ Sex (Membership)  
Category Set C
        ◦ Action 
        ◦ LEP Status (Only)
        ◦ Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Retention table
ID: 724
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students who were not promoted to the subsequent grade prior to the beginning of the following school year.
Permitted Values

Reporting Period 
Prior to the beginning of the following school year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Grade Level (K-12)
    • Racial Ethnic 
    • Sex (Membership)
Category Set B
        ◦ Grade Level (K-12)
        ◦ Disability Status (Only)
        ◦ Sex (Membership)
Category Set C
        ◦ Grade Level (K-12)
        ◦ Solely Section 504 Status (Only)
        ◦ Sex (Membership)
Category Set D
        ◦ Grade Level (K-12)
        ◦ LEP Status (Only)
        ◦ Sex (Membership)
STEWARD: OCR
 
This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    SAT or ACT test participation table
ID: 725
Section 
Civil Rights Data Collection
Definition
The unduplicated number of students who took the SAT Reasoning Test (formerly the Scholastic Aptitude Test) sponsored by the College Board or the ACT sponsored by ACT, Inc, (formerly the American College Testing Program).
Permitted Values
Integer
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)
  
Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.  
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Racial Ethnic 
    • Sex (Membership)
Category Set B
        ◦ Disability Status (Only)
        ◦ Sex (Membership)
Category Set C
        ◦ LEP Status (Only)
        ◦ Sex (Membership)
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    School counselors (FTE)
ID: 726
Section 
Civil Rights Data Collection
Definition
The number of full-time equivalent (FTE) counselors in schools with high school grades. 
Permitted Values
Decimal value to two places
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive 
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010. Report only for schools with high school grades.
File Specification #
NA  


STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    School finance data table
ID: 727
Section 
Civil Rights Data Collection
Definition
The dollar amount expended for specified purposes.
Permitted Values
Dollars without cents
Reporting Period 
School Year
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • School expenditures
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.



Group Name:    Single-sex academic classes table
ID: 642
Section 
Civil Rights Data Collection
Definition
The unduplicated number of academic classes in a co-educational school where only male or only female students are permitted to take the class.
Permitted Values
Integer 
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  If the entire school is single sex, the classes are not included in this count.  Independent study is not a single-sex class.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Academic Subject (Single-Sex Classes)
    • Sex (Membership)


STEWARD: OCR

The data group name and definition were clarified, the reporting period was modified, and the comment was updated to indicate the revised collection timeline.  The requirement to enter subtotals was removed.  The removal of the grand total is a technical correction; the grand total was not required in previous collections.



Group Name:    Teacher Absenteeism (FTE)
ID: 730 
Section 
Civil Rights Data Collection
Definition
The number of full-time equivalent (FTE) teachers who were absent more than 10 days of the school year.
Permitted Values
Decimal to two places
Reporting Period 
School Year
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010. 
File Specification #
NA  


STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.


Group Name:    Teacher credentials (FTE) table
ID: 400
Section 
Civil Rights Data Collection
Definition
The number of full-time equivalent (FTE) classroom teachers.
Permitted Values
Decimal to two places
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA  
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Teaching Credential
STEWARD: OCR

This data group was changed from headcount of teachers to FTE, the format was changed accommodate decimal values, the reporting period was modified, and the comment was updated to indicate the revised collection timeline.


Note – The data group 727 “Teacher salaries” is on page 45.


Group Name:    Teacher years of  experience (FTE) table
ID: 728
Section 
Civil Rights Data Collection
Definition
The number of full-time equivalent (FTE) classroom teachers with the specified length of experience.
Permitted Values
Integer
Reporting Period 
LEA-selected date between September 27 and December 31, inclusive
Reporting Levels
School  
LEA    
State  
Grand Total (Education Unit Total)

Comment
Submit for school year 2009-10 for Part 1 of the Civil Rights Data Collection due May 2010.  Student teaching or other similar experiences does not count in determining a teacher’s teaching experience.
File Specification #
NA


CATEGORY SET
DESCRIPTION
Category Set A
    • Teaching experience
STEWARD: OCR

This is a new data group, not previously collected by the CRDC or ESS.


Revision – Two data groups are being added.  In the proposal, expenditures for teachers salaries was collected with other expenditure data in DG727 School finance data table.  The collection of data on teacher salaries is being separated into a new data groups so that data on the FTE attributed to the salaries can also be collected.

First new data group:
Group Name:    FTE Used For Teacher Salaries
ID: 726
Section 
Civil Rights Data Collection
Definition
The number of full-time equivalent (FTE) teachers funded by reported personnel salaries at the school level.
Permitted Values
Decimal to two places
Reporting Period 
School Year
Reporting Levels
School  
LEA    
State  
Comment
The FTE reported is the FTE for the Teacher Salaries in DG new (B).

Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.
File Specification #
NA
STEWARD: OCR
This is a new data group, not previously collected by the CRDC or ESS.

Second new data group:
Group Name:    Teacher Salaries
ID:  727
Section 
Civil Rights Data Collection
Definition
The dollar amount of funding for reported personnel salaries for FTE teachers at the school level.
Permitted Values
Dollars without cents
Reporting Period 
School Year
Reporting Levels
School  
LEA    
State  
Comment
The dollar amount reported is for the FTE of teachers reported in DG new (A).

Submit for school year 2009-10 for Part 2 of the Civil Rights Data Collection due in the fall of 2010.
File Specification #
NA
STEWARD: OCR
This is a new data group, not previously collected by the CRDC or ESS.




Definitions

Word
Definition
Ability grouped
Ability grouping is the pedagogical practice of separating students into different classrooms within a grade, based on their estimated achievement or ability levels.
Ability grouping includes students pulled out of regular mathematics or English/reading/ language arts classes for Title I purposes in these subject areas. 
In this survey, ability grouping does NOT include grouping by achievement level on the basis of required prerequisites for certain courses (for instance, Algebra I as a prerequisite for Algebra II) or programs or services for students with disabilities served under IDEA.
Absent (for teachers)
REVISED
A teacher is absent if he or she is not in attendance on a day in the regular school year when the teacher would otherwise be expected to be teaching students in an assigned class.  This includes both days taken for sick leave and days taken for personal leave. Personal leave includes voluntary absences for reasons other than sick leave.  Absence includes administratively approved leave for activities such as professional development.  Field trips or other off-campus activities with students are not defined as teacher absences.

A teacher is absent if he or she is not in attendance on a day in the regular school year when the teacher would otherwise be expected to be teaching students in an assigned class.  This includes both days taken for sick leave and days taken for personal leave. Personal leave includes voluntary absences for reasons other than sick leave.  Do not include administratively approved leave for professional development, field trips, or other off-campus activities with students.  

ACT
The ACT sponsored by ACT, Inc, (formerly the American College Testing Program).  The ACT is a nationally recognized assessment used to indicate college preparedness.
Advanced mathematics
Advanced mathematics includes the following:  trigonometry, trigonometry/algebra, trigonometry/analytic geometry, trigonometry/math analysis, analytic geometry, math analysis, math analysis/analytic geometry, probability and statistics, and precalculus.
Trigonometry courses prepare students for eventual work in calculus, and typically include the following topics: trigonometric and circular functions; their inverses and graphs; relations among the parts of a triangle; trigonometric identities and equations; solutions of right and oblique triangles; and complex numbers. 
Analytic geometry courses include the study of the nature and intersection of lines and planes in space.
Math analysis courses include the study of polynomial, logarithmic, exponential, and rational functions and their graphs; vectors; set theory; Boolean algebra and symbolic logic; mathematical induction; matrix algebra; sequences and series; and limits and continuity. 
Probability and statistics courses introduce the study of likely events and the analysis, interpretation, and presentation of quantitative data. 
Precalculus courses combine the study of trigonometry, elementary functions, analytic geometry, and math analysis topics as preparation for calculus. 
Advanced Placement (AP)
Advanced Placement (AP) is a program sponsored by the College Board through which high school students can earn college credit and advanced college placement.
Advanced Placement – different courses
Courses listed by the College Board as preparation for AP tests; the list is available at http://www.collegeboard.com/student/testing/ap/about.html.
Different courses does not refer to the number of classes offered.  As examples, Biology and Chemistry are different; Calculus AB and Calculus BC are different; but multiple classes in Calculus AB are not different.  
Advanced Placement – self selection
See Self selection.
Advanced Placement – subjects
AP mathematics courses include calculus (AB and BC) and statistics.  
AP science courses include biology, chemistry, physics, and environmental science.  
AP foreign language courses include any foreign language for which AP testing is offered.
AP courses in “other subjects” include all AP courses other than mathematics, science, and foreign language.  AP computer science is included in “other subjects.”
Advanced Placement – test passing
For the purpose of the CRDC, a score of 3 or higher on an AP examination is considered passing 
Algebra I
Algebra I is a course that includes the study of properties and operations of the real number system; evaluating rational algebraic expressions; solving and graphing first degree equations and inequalities; translating word problems into equations; operations with and factoring of polynomials; and solving simple quadratic equations.
Algebra II
Algebra II course topics typically include field properties and theorems; set theory; operations with rational and irrational expressions; factoring of rational expressions; in-depth study of linear equations and inequalities; quadratic equations; solving systems of linear and quadratic equations; graphing of constant, linear, and quadratic equations; properties of higher degree equations; and operations with rational and irrational exponents.
Alternative school
An alternative school is a public elementary or secondary school that addresses the needs of students that typically cannot be met in a regular school and provides nontraditional education which falls outside of the categories of regular education, special education, vocational education, gifted or talented or magnet school programs.  This definition includes schools that are adjunct to a regular school, e.g., are located on the same campus as a regular school but have a separate principal or administrator.
AP
Advanced Placement
Athletics
See Interscholastic athletics.
Attendance school
The school that the student actually attends for more than half of his or her school day.
The Department recognizes that districts and states may identify students with schools in various ways, such as their membership school, their attendance school, their funding school, their accountability (AYP) school, etc.  For the purposes of CRDC, students must ALWAYS be counted in the school where they actually, physically attend for more than 50% of the school day.  If a student attends two schools, each for exactly 50% of his or her school day, then count that student at the “regular” school, rather than at the school of a special program, such as a vocational program.
Beginning of year
Status at the beginning of the school year for that LEA, usually used for survey items that involve policy or course offerings.
Biology
Biology courses are designed to provide information regarding the fundamental concepts of life and life processes. These courses include (but are not restricted to) such topics as cell structure and function, general plant and animal physiology, genetics, and taxonomy.
Calculus
Calculus courses include the study of derivatives, differentiation, integration, the definite and indefinite integral, and applications of calculus. Typically, students have previously attained knowledge of precalculus topics (some combination of trigonometry, elementary functions, analytic geometry, and math analysis).
Certification
See Teacher meeting all state licensing/certification requirements.
Charter school or LEA
A school or LEA that provides free public elementary and/or secondary education to eligible students under a specific charter granted by a recognized public chartering agency.
Chemistry
Chemistry courses involve studying the composition, properties, and reactions of substances. These courses typically explore such concepts as the behaviors of solids, liquids, and gases; acid/base and oxidation/reduction reactions; and atomic structure. Chemical formulas and equations and nuclear reactions are also studied.
Civil Rights Law
Civil rights law refers to one of the following:  
    • Title VI of the Civil Rights Act of 1964, 
    • Title IX of the Education Amendments of 1972.
    • Section 504 of the Rehabilitation Act of 1973.
See each of these.
Classroom teacher
A teacher that provides instruction, learning experiences, and care to students during a particular time period or in a given discipline.  School principals and guidance counselors are not considered classroom teachers.
Corporal punishment
Corporal punishment is paddling, spanking, or other forms of physical punishment imposed on a student.
Counselor
See School counselor.  
Desegregation order or plan
A desegregation plan either ordered by a court or entered into with the Office for Civil Rights under Title VI of the Civil Rights Act of 1964.
Duplicated Counts
Counts by race/ethnicity by sex are unduplicated counts, i.e. a student is counted only once in the race/ethnicity columns.  Where tables also contain columns for Students with Disabilities (IDEA), Section 504 only, or LEP, those counts are duplicate counts, except that a student cannot be counted under both Students with Disabilities (IDEA) and under Section 504 Only.
English language learners (ELL)
See Limited English proficient (LEP).
Enrollment
See Overall enrollment.
Expulsion under zero-tolerance policies
Removal of a student from the school setting for an extended length of time because of zero-tolerance policies.  A zero tolerance policy is a policy that results in mandatory expulsion of any student who commits one or more specified offenses (for example, offenses involving guns, or other weapons, or violence, or similar factors, or combinations of these factors).  A policy is considered “zero tolerance” even if there are some exceptions to the mandatory aspect of the expulsion, such as allowing the chief administering officer of an LEA to modify the expulsion on a case-by-case basis.
Expulsion with educational services
An action taken by the local educational agency removing a child from his/her regular school for disciplinary purposes, with the continuation of educational services, for the remainder of the school year or longer in accordance with local educational agency policy.  Expulsion with educational services also includes removals resulting from violations of the Gun Free Schools Act that are modified to less than 365 days.
Expulsion without educational services
An action taken by the local educational agency removing a child from his/her regular school for disciplinary purposes, with the cessation of educational services, for the remainder of the school year or longer in accordance with local educational agency policy.  Expulsion without services also includes removals resulting from violations of the Gun Free Schools Act that are modified to less than 365 days.
F
See M/F
Finance data
The following guidelines, taken from Form A of the instructions for the ARRA collection of school finance data for SY 2008-09, will be used for the SY 2009-10 CRDC.  
In general, LEAs should report school-level expenditures that are associated with regular K-12 instruction, instructional support, pupil support, and school administration.  More specifically, LEAs should report the following four categories of school-level expenditures from state and local funds:
    • Personnel salaries at the school level for all school-level instructional and support staff, based on the Census Bureau’s classification used in the F-33 survey of local government finances.
    • Personnel salaries at the school level for instructional staff only.
    • Personnel salaries at the school level for teachers only.
    • Non-personnel expenditures at the school level (if available).
Table A-1 shows the Census Bureau’s classification of four types of school-level personnel that are involved in instructional and support functions, based on the F-33 survey of local government finances.
Table A-1
Instruction
Includes teachers and instructional aides
Support services – 
pupils
Includes guidance counselors, nurses, attendance officers, speech pathologists, and other staff who provide support services for students.
Support services – instructional staff
Includes staff involved in curriculum development, staff training, operating the library, media and computer centers.
Support services – 
school administration
Includes principals and other staff involved in school administration

Additional instructions for reporting school-level expenditures.  LEAs should use the following guidelines , to the extent possible, in compiling school-level expenditures:
    • Exclude expenditures from federal program funds.  However, a district may include funds from Impact Aid or from the State Fiscal Stabilization Fund (SFSF) if the district is using those funds under the authority in Impact Aid.
    • Exclude expenditures from special education funds.
    • Exclude expenditures for programs that are not associated with regular K-12 instruction, instructional support, and school administration (e.g., preschool, adult education, and school nutrition programs).
    • Exclude programs that serve students from more than one school attendance area at a single school site (e.g., summer school programs sometimes are housed in a subset of the district’s schools but serve students from throughout the school district).
    • LEAs may also exclude expenditures made by regional education agencies for school-level resources, if data on the amount of these regional agencies provided in individual schools is not currently available.
Salary expenditures.  LEAs should use the following guidelines, to the extent possible, in compiling school-level salary expenditures:
    • Include all types of salary expenditures, including not only base salaries but also incentive pay, bonuses, and supplemental stipends for mentoring or other roles.
    • Exclude expenditures for employee benefits.			Continued next page.

Non-personnel expenditures.  LEAs should include non-personnel expenditures associated with instruction, instructional support, and pupil support, and school administration, if this information is available at the school level.  This may include the following types of expenditures:
    • Professional development for teachers and other staff.
    • Instructional materials and supplies.
    • Computers, software, and other technology.
    • Contracted services such as distance learning services.
    • Library books ad media center learning materials.
A summary of the types of expenditures that ED prefers be included and excluded appears in the chart below.
ED Preferred
Type of Expenditure
For All School-Level Expenditures
Exclude
Expenditures paid from federal funds other than Impact Aid and State Fiscal Stabilization Fund if used under the Impact Aid authority
Include
Expenditures paid from federal Impact Aid funds and State Fiscal Stabilization Fund if used under the Impact Aid authority
Exclude
Special education
Exclude
Adult education
Exclude
School nutrition programs
Exclude
Summer school programs
Exclude
Preschool programs
Exclude
Expenditures made by regional educational agencies on behalf of schools
For Personnel Expenditures
Include
Incentive pay and/or bonuses
Include
Supplemental pay for additional roles
Exclude
Employee benefits
For Non-Personnel Expenditures
Include
Professional development
Include
Instructional materials/supplies
Include
Computers/software/technology
Include
Contracted services
Include
Library books/media center materials
Include
Other non-personnel expenditures (specify in comment field below)

First year of teaching
See Year of teaching.
Foreign language (for the purpose of AP)
For the purposes of reporting Advanced Placement course participation by subject, foreign language includes any foreign language for which AP testing is offered.  See also Advanced Placement – subjects.
FTE
Full-time equivalent – a measure of staffing that factors in the proportion of time a staff person serves (at the particular location).  A staff person who is at a location for the entire day is 1 FTE at that location; a staff person who is at a location for a half day is 0.5 FTE at that location.
Full-day kindergarten
A full-day kindergarten program is a program in which a child attends school each weekday for approximately six hours or more.
Full-day prekindergarten
A full-day prekindergarten program is a program in which a child attends school each weekday for approximately six hours or more.
Full-time equivalent
See FTE.
GED
GEDTS
General Educational Development Testing Service.  A testing program developed and delivered and controlled for quality by the American Council on Education to certify the high school-level academic achievement of national and international non-high school graduates.  Upon review of the test results, an education or government agency may award a high school equivalency credential.
GED preparation program
A program or course designed to prepare students to be successful on the five GED examinations.  The CRDC survey item includes only GED preparation programs operated by the LEA.
Geometry
Geometry is a course emphasizing an abstract, formal approach to the study of geometry, typically include topics such as properties of plane and solid figures; deductive methods of reasoning and use of logic; geometry as an axiomatic system including the study of postulates, theorems, and formal proofs; concepts of congruence, similarity, parallelism, perpendicularity, and proportion; and rules of angle measurement in triangles.
Gifted/talented program
Programs during regular school hours offered to students because of unusually high academic ability or aptitude or a specialized talent or aptitude.
Harassment or bullying on the basis of disability 
REVISED
Disability harassment is intimidation or abusive behavior toward a student based on disability.  Harassing conduct may take many forms, including verbal acts and name-calling, as well as non-verbal behavior, such as graphic and written statements, or conduct that is physically threatening, harmful or humiliating.  The conduct can be carried out by school employees, other students, and non-employee third parties.
Harassment or bullying on the basis of race, color, or national origin 
REVISED
Racial harassment or bullying is intimidation or abusive behavior toward a student based on race, color or national origin.  Harassing conduct may take many forms, including verbal acts and name-calling, as well as non-verbal behavior, such as graphic and written statements, or conduct that is physically threatening, harmful or humiliating.  The conduct can be carried out by school employees, other students, and non-employee third parties.

Harassment or bullying on the basis of sex
REVISED
Harassment or bullying on the basis of sex is unwelcome conduct of a sexual nature, such as unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature.  Harassment or bullying on the basis of sex also includes gender-based, nonsexual harassing conduct, such as harassment based on gender stereotyping.  The conduct can be carried out by school employees, other students, and non-employee third parties. Both male and female students can be victims of sexual harassment, and the harasser and the victim can be of the same sex.
IDEA
Individuals with Disabilities Education Act
IEP
Individualized Education Program under the Individuals with Disabilities Education Act (IDEA)
In-school suspension
Instances in which a child is temporarily removed from his or her regular classroom(s) for at least half a day but remains under the direct supervision of school personnel.  Direct supervision means school personnel are physically in the same location as students under their supervision.
International Baccalaureate Diploma Programme (IB)
The IB Diploma Programme, sponsored by the International Baccalaureate Organization is designed as an academically challenging and balanced programme of education with final examinations that prepares students, normally aged 16 to 19, for success at university and life beyond.  The programme is normally taught over two years.  IB Diploma Programme students study six courses at higher level or standard level.  Students must choose one subject from each of groups 1 to 5, thus ensuring breadth of experience in languages, social studies, the experimental sciences and mathematics.  The sixth subject may be an arts subject chosen from group 6, or the student may choose another subject from groups 1 to 5.  Additionally, IB Diploma students must meet three core requirements:  the extended essay, the theory of knowledge course, and a creativity/action/service experience. 
Interscholastic athletics
A sports program that offers competition between schools.
Interscholastic athletics sport
Distinct sports, such as football, basketball, soccer, tennis.  Intramural sports and cheerleading are not considered interscholastic athletics sports.
Interscholastic athletics sports team
Each competitive-level team of each interscholastic athletics sport, such as freshman team, junior varsity team, varsity team.  Intramural sports and cheerleading are not considered interscholastic athletics sports teams.
Interscholastic athletics sports team participant
A student who participates in an interscholastic sports team.  Intramural sports and cheerleading are not considered interscholastic athletics sports teams.
K
Kindergarten
LEA
Local education agency
LEA membership
See Total public school membership of the LEA.
LEP
Limited English proficient.  See Limited English Proficient.
LEP programs
English language instruction educational programs designed for LEP students.
Limited English Proficient (LEP)
In coordination with the state’s definition based on Title 9 of ESEA, limited English proficient students are students:
(A) who are ages 3 through 21;
(B) who are enrolled or preparing to enroll in an elementary school or secondary school;
(C)  (i) who were not born in the United States or whose native languages are languages other than English;
(ii)  (I) who are a Native American or Alaska Native, or a native resident of the outlying areas; and
(II) who come from an environment where languages other than English have a significant impact on their level of language proficiency; or
(iii) who are migratory, whose native languages are a language other than English, and who come from an environment where languages other than English are dominant; and
(D) whose difficulties in speaking, reading, writing, or understanding the English language may be sufficient to deny the individuals
  (i) the ability to meet the state's proficient level of achievement on state assessments described in section 1111(b)(3);
(ii) the ability to successfully achieve in classrooms where the language of instruction is English; or
(iii) the opportunity to participate fully in society.
Limited English proficient students are also known as English language learners.
The LEP column in survey items always refers to students who are limited English proficient under the above definition, regardless of whether the student is enrolled in LEP programs.
M/F
In survey items requiring counts disaggregated by sex, M is used as the row header for male and F is used as the row header for female.
Magnet school or program
A magnet school or program is a special school or program designed to attract students of different racial/ethnic backgrounds for the purpose of reducing, preventing, or eliminating racial isolation; and/or providing an academic or social focus on a particular theme (e.g., science/math, performing arts, gifted/talented, or foreign language).  Racial isolation means a school with 50% or more minority enrollment.  In this definition, funds may come from federal, state, or local government.
Mathematics (for the purpose of AP)
For the purposes of reporting Advanced Placement course participation by subject, mathematics includes calculus (AB and BC) and statistics.  See also Advanced Placement – subjects.
Mechanical Restraint
ADDED
The use of any device or equipment to restrict a student’s freedom of movement.   The term does not include devices implemented by trained school personnel, or utilized by a student that have been prescribed by an appropriate medical or related services professional and are used for the specific and approved purposes for which such devices were designed, such as:
    • Adaptive devices or mechanical supports used to achieve proper body position, balance, or alignment to allow greater freedom of mobility than would be possible without the use of such devices or mechanical supports; 
    • Vehicle safety restraints when used as intended during the transport of a student in a moving vehicle; 
    • Restraints for medical immobilization; or
    • Orthopedically prescribed devices that permit a student to participate in activities without risk of harm. 
Membership
See Total public school membership of the LEA.
Non-personnel expenditures at school level
See Finance data.
Other academic subjects
For the purposes of reporting single-sex classes, Other academic subjects includes history, social studies, foreign languages, and computer science.
Other mathematics
For the purposes of reporting single-sex classes, Other mathematics includes all mathematics courses except Algebra (I or II) and geometry.  This includes both basic mathematics courses and college-preparatory courses.
Other subjects (for the purpose of AP)
For the purposes of reporting Advanced Placement course participation by subject, other subjects includes all AP courses other than mathematics, science, and foreign language.  AP computer science is included in “Other subjects.”  See also Advanced Placement – subjects.
Out of school suspension
For students with disabilities (IDEA):  
Out-of-school suspension is an instance in which a child is temporarily removed from his/her regular school for disciplinary purposes to another setting (e.g., home, behavior center).  This includes both removals in which no IEP services are provided because the removal is 10 days or less as well as removals in which the child continues to receive services according to his/her IEP.
For students without disabilities and students with disabilities served solely under Section 504:
Out-of-school suspension means excluding a student from school for disciplinary reasons for one school day or longer.  This does not include students who served their suspension in the school.
Overall enrollment
The unduplicated count of students on the rolls of the school taken on a single date between September 27 and December 31, except that the count of students with disabilities (IDEA) should be as of the child count date.  Students should be counted at the school where they actually physically attend.  
See Attendance school.
Participant on teams
See Interscholastic athletics sports team participant.
Passed AP exam
See Advanced Placement test passing.
Personnel salaries at school level – total
See Finance data.
Personnel salaries at school level – instructional staff only
See Finance data.
Personnel salaries at school level – teachers only
See Finance data.
Physical Restraint
ADDED
A personal restriction that immobilizes or reduces the ability of a student to move his or her torso, arms, legs, or head freely.  The term physical restraint does not include a physical escort.  Physical escort means a temporary touching or holding of the hand, wrist, arm, shoulder or back for the purpose of inducing a student who is acting out to walk to a safe location.
Physics 
Physics courses involve the study of the forces and laws of nature affecting matter, such as equilibrium, motion, momentum, and the relationships between matter and energy. The study of physics includes examination of sound, light, and magnetic and electric phenomena.
PK
Prekindergarten
Prekindergarten
Prekindergarten is a program for children younger than kindergarten age.  For the purposes of the CRDC, early childhood or preschool programs or services are included in prekindergarten.
Public school
An institution that provides educational services and meets all of the following criteria:
    • Has one or more grade groupings (prekindergarten through 12) or is ungraded.
    • Has one or more teachers.
    • Is located in one or more buildings. 
    • Has an assigned administrator(s).
    • Receives public funds as its primary support.
    • Is operated by an education agency.
Public schools include charter schools that receive public funds from state or local government.
Public schools also include alternative schools such as schools for students with academic difficulties or schools for students with discipline problems.
Public school membership
See Total public school membership of the LEA.
Race and ethnicity on the CRDC
SY 2009-10 is a transition year for the methodology for reporting race and ethnicity disaggregations.  
    • For the SY 2009-10 CRDC, all LEA respondents are eligible to use the traditional five-category methodology.  
    • For the SY 2009-10 CRDC, LEAs that meet all of the requirements of the Department’s 2007 Final Guidance on Maintaining, Collecting, and Reporting Data on Racial and Ethnic Data may report data using the seven racial ethnic categories.  See :  Race and ethnicity – new 7 categories below and http://www.ed.gov/legislation/FedRegister/other/2007-4/101907c.html
    • For the SY 2009-10 CRDC, an LEA must use the same method for all survey items for all schools.
See the following two entries for more information about these two methods.
Race and ethnicity – traditional 5 categories
The Department’s longstanding guidance for disaggregating counts by race and ethnicity uses five race/ethnicity categories.  For the SY 2009-10 CRDC, this option is available to all LEAs.
The five categories are:
    • American Indian or Alaskan Native.  A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition.
    • Asian or Pacific Islander.  A person having origins in any of the original peoples of the Far East, Southeast Asia, the Pacific Islands, or the Indian subcontinent. This includes, for example, China, India, Japan, Korea, the Philippine Islands, and Samoa.
    • Hispanic.  A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race.
    • Black (Not of Hispanic Origin).  A person having origins in any of the Black racial groups of Africa.
    • White (Not of Hispanic Origin).  A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
Under the five-category disaggregation, every student must be identified as one and only one of the above five categories.  There is no provision for multi-racial, or unknown.  If the student or the student’s parent does not identify the student as one of the five categories, then the education unit must make visual identification.  In the CRDC, the sum of the five categories must add to the total count for that survey item.
See below for race and ethnicity categories under the new seven-category method.
Race and ethnicity – new 7 categories
In October 2007, the Department adopted new guidance for disaggregating counts by race and ethnicity.  Education units must adopt the new methodology by SY 2010-11, and are encouraged to adopt the new methodology as early as possible following the publication of the October 2007 guidance.  For the SY 2009-10 CRDC, this option is available to LEAs that meet all of the requirements of the Department’s 2007 Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education.
The following is a simplified overview of the new method, but is not the official regulation.  For full official information, see the October 2007 guidance at: 
http://www.ed.gov/legislation/FedRegister/other/2007-4/101907c.html 
The new method has a procedure for collecting racial and ethnic data and a procedure for reporting racial and ethnic data.  
To collect the data, the agency must ask a two part question:
                (1) Are you Hispanic/Latino (yes/no)
                (2) Select one or more races from the following five racial groups:
    (a) American Indian or Alaska Native
    (b) Asian
    (c) Black or African American
    (d) Native Hawaiian or Other Pacific Islander
    (e) White
Once the data are collected, the education unit tabulates as follows.  
There are 7 reporting categories.
    1) Hispanic/Latino of any race
And for individuals who are non-Hispanic/Latino:
    2) American Indian or Alaska Native
    3) Asian
    4) Black or African American
    5) Native Hawaiian or Other Pacific Islander
    6) White
    7) Two or more races
--If a student answered the first question “Yes” then that student is tabulated as Hispanic, even if the student checked one or more categories in response to the second question`.
--If a student answered the first question “No” and checked a single category for the second question, then that student is tabulated as the checked category from the second question.
--If a student answered the first question “No” and checked more than one category for the second question, then that student is tabulated as “Two or more races.”
Note that the new method does not employ a practice of allowing the student to check a box labeled “two or more races.”  Collections that employ such a method do not meet the Department’s October 2007 Guidance.
See above for race/ethnicity categories under the traditional five-category method.
Referral to law enforcement
Referral to law enforcement is an action by which a student is reported to any law enforcement agency or official, including a school police unit, for an incident that occurs on school grounds, during school-related events, or while taking school transportation, regardless of whether official action is taken.  
Restraint
DELETED
See Mechanical and Physical Restraint
Restraint is the use of either mechanical or physical restraint.  Mechanical restraint means the use of devices as a means of restricting a student’s freedom of movement.  Physical restraint means a personal restriction that immobilizes or reduces the ability of an individual to move his or her arms, legs or head freely.  Such term does not include a physical escort.  Physical escort means a temporary touching or holding of the hand, wrist, arm, shoulder or back for the purpose of inducing a student who is acting out to walk to a safe location.  For the purpose of this definition, a restraint does not include devices, such as orthopedically prescribed devices, that permit a student to participate in activities without risk of physical harm.
Retained
A student is retained if he or she is not promoted to the next grade prior to the beginning of the following school year.  Students are not considered retained if they can proceed to the next grade because they successfully completed a summer school program or for a similar reason.  At the high school level, a student who has not accumulated enough credits to be classified as being in the next grade is considered retained.
Retention
Retention refers to retaining a student in a grade.
See Retained.
SAT
The SAT Reasoning Test (formerly the Scholastic Aptitude Test) sponsored by the College Board.  The SAT is a nationally recognized assessment used to indicate college preparedness.
School counselor
Staff whose primary responsibility is to provide academic, career, or personal/social counseling to students.  The CRDC survey item includes only counselors at the high school level.
School finance data
See Finance data.
School-related arrest
A school-related arrest is an arrest of a student for any activity conducted on school grounds, during off-campus school activities (including while taking school transportation), or due to a referral by any school official. 
School year cumulative count
A count that represents all occurrences within the regular school year, not including summer school following the school year.
Science (for the purpose of single-sex classes and for AP)
For the purposes of reporting single-sex classes, science includes general science courses as well as college-preparatory science courses such as biology, chemistry, and physics.
For the purposes of reporting Advanced Placement course participation by subject, science includes biology, physics, chemistry, and environmental science.  See also Advanced Placement – subjects.
Seclusion
REVISED
Seclusion means a behavior control technique involving locked isolation.  It does not include a time out, which is a behavior management technique that is part of an approved program and involves the separation of the student from the group in a non-locked setting.
The involuntary confinement of a student alone in a room or area from which the student is physically prevented from leaving.  It does not include a timeout, which is a behavior management technique that is part of an approved program, involves the monitored separation of the student in a non-locked setting, and is implemented for the purpose of calming.

Second year of teaching
See Year of teaching.
Section 504
Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of disability.
Section 504 only
See the definition for Section 504 and for Students with Disabilities Section 504 only
The “Section 504 only” column in survey items always refers to students with disabilities who are being provided with related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended, and are NOT being provided with services under the Individuals with Disabilities Education Act (IDEA).
Self-select
Self-selection is provided if a student can enroll in a course without a recommendation or any other criteria, even if some students are recommended or encouraged to take the course.  Used for Advanced Placement courses.
Sexual harassment or bullying
See Harassment or bullying on the basis of sex.
Single-sex class
Single sex classes are academic classes in a co-educational school where only male students or only female students are permitted to take the class.  If both male and female students are permitted to take the class, it is not a single-sex class.  If the entire school is single sex (all-male or all-female students) the classes are not considered to be single-sex classes.  Independent study is not considered a single-sex class.
Single-sex class by subject area
See Algebra, Geometry, Other mathematics, Science, Other academic subjects.
Sport
See Interscholastic athletics sport.
Student enrollment
See Overall enrollment.
Students with disabilities (IDEA)
Children (students) having mental retardation, hearing impairment including deafness, speech or language impairment, visual impairment including blindness, serious emotional disturbance (hereafter referred to as emotional disturbance), orthopedic impairment, autism, traumatic brain injury, developmental delay, other health impairment, specific learning disability, deaf-blindness, or multiple disabilities, and who, by reason thereof, are eligible to receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an individualized education program, individual family service plan, or service plan.
The “Students with Disabilities (IDEA)” column in survey items always refers to students with disabilities who are receiving services under the Individuals with Disabilities Education Act (IDEA).
Students with disabilities – Section 504 only
An elementary or secondary student with a disability who is being provided with related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended, and is NOT being provided with services under the Individuals with Disabilities Education Act (IDEA).
The “Section 504 only” column in survey items always refers to students with disabilities who are being provided with related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended, and are NOT being provided with services under the Individuals with Disabilities Education Act (IDEA).
Subject area (for single-sex classes
See Algebra, Geometry, Other mathematics, Science, Other academic subjects.
Suspension
See In-school suspension and Out-of-school suspension.
Teacher
Provides instruction, learning experiences, and care to students during a particular time period or in a given discipline.  See also Classroom teacher.
Teacher experience
See Year of teaching.
Teacher meeting all state licensing/certification requirements.
A teacher who has met all applicable state teacher certification requirements for a standard certificate—i.e., has a regular/standard certificate/license/endorsement issued by the state.  A beginning teacher who has met the standard teacher education requirements is considered to meet state requirements even if he or she has not completed a state-required probationary period.  A teacher with an emergency, temporary, or provisional credential is not considered to meet state requirements.  State requirements are determined by the state.
Team
See Interscholastic sports team.
Title VI
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the bases of race, color, or national origin.
Title IX
Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex.
Total public school membership of the LEA
Total public school membership includes all students that are under the responsibility of the LEA. This includes students with disabilities and students without disabilities.  It includes early childhood, prekindergarten, kindergarten, all grades, and ungraded.  It includes students in district facilities and students in non-district facilities such as intermediate units, residential facilities outside the LEA, social service agencies, and homebound/hospital students.  It includes students in private schools if (and only if) they were placed there by the LEA for the purpose of providing free appropriate education (FAPE).
Unduplicated count
Counts by race/ethnicity by sex are unduplicated counts, i.e. a student is counted only once in the race/ethnicity columns.  Where tables also contain columns for Students with Disabilities (IDEA), Section 504 only, or LEP, those counts are duplicate counts, except that a student cannot be counted under both Students with Disabilities (IDEA) and under Section 504 only.
Ungraded
A class that is not organized on the basis of age or grade grouping and has no standard grade designation.
Year of teaching
The number of year(s) of teaching experience including the current year but not including any student teaching or other similar preparation experiences.  Experience includes teaching in any school, subject, or grade; it does not have to be in the school, subject, or grade that the teacher is presently teaching.
Zero-tolerance policies
A zero-tolerance policy is a policy that results in mandatory expulsion of any student who commits one or more specified offenses (for example, offenses involving guns, or other weapons, or violence, or similar factors, or combinations of these factors).  A policy is considered “zero tolerance” even if there are some exceptions to the mandatory aspect of the expulsion, such as allowing the chief administering officer of an LEA to modify the expulsion on a case-by-case basis.