Public Housing Assessment System (PHAS): Management Operations Certification

Forms and Documents

Document Name	Status
Form HUD-50072 Public Housing Assessment System (PHAS): Management Operations Certification Form	Modified
ICR 2535-0106.DOC Supporting Statement A	2009-11-02

IC Document Collections

IC ID	Document Title	Status
27679	Public Housing Assessment System (PHAS): Management Operations Certification Form	Modified

ICR Details

OMB Control No: 2535-0106	ICR Reference No: 200911-2535-001
Status: Historical Active	Previous ICR Reference No: 200603-2535-001
Agency/Subagency: HUD/OA	Agency Tracking No:
Title: Public Housing Assessment System (PHAS): Management Operations Certification
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 11/16/2009
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/09/2009
	Date Received in OIRA: 11/02/2009
Terms of Clearance: This collection was not in violation during the period of non-approval.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2010	6 Months From Approved
Responses	3,174	0	0
Time Burden (Hours)	3,644	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: PHAs (or Resident Management Corporations) submit management information for evaluation of all major areas of a participant's management operations. The information is used to assess the management performance of PHAs.

Emergency Justfication: Mr. Ross Rutledge OMB Desk Officer Office of Management and Budget New Executive Office Building Washington, DC 20503 Dear Mr. Rutledge: The Department is seeking emergency review of the Paperwork Reduction Act requirements contained in the Public Housing Assessment System (PHAS): Management Operations Certification request. The Notice of Proposed Information Collection for Public Comment (copy enclosed), proposed for immediate Federal Register publication, explains the burden of the collection requirements and invites public comments on them. This is a reinstatement without change of a previously approved collection which was discontinued. In compliance with the requirements of 5 CFR 1320.13, this letter requests emergency processing within 14 days from the date of publication. This emergency processing is essential to the Department in order to assess and issue PHAS scores, based on the current PHAS rule, to public housing agencies (PHAs) with fiscal years ending June 30, 2009, September 30, 2009, December 31, 2009, and March 31, 2010. The Department published a new PHAS proposed rule in the Federal Register for the Public Housing Assessment System on August 21, 2008, with the comment period ending January 8, 2009. The changes to the current PHAS rule are necessary in order to fully implement asset management at public housing agencies (PHAs) pursuant to 24 CFR part 990. It was anticipated that the rule would be implemented for PHAs with fiscal year ending June 30, 2009, and therefore, the Paperwork Reduction Act documentation for the management operations certification was not extended. PHAs with fiscal years ending June 30, 2008, through March 31, 2009, were not assessed and did not receive a PHAS score. The Department’s Office of General Counsel has determined that a PHAS score shall be issued for PHAs with fiscal years ending June 30, 2009, through March 31, 2010, under the current PHAS rule. Since the fiscal year end June 30, 2009, PHAs need to submit their management operations certifications as soon as possible, the Department is requesting an emergency review of this Paperwork Reduction Act submission. Upon approval of this request, the Department will initiate the submission of an extension of a currently approved collection. Enclosed you will find a copy of the management operations certification form that the Department is proposing PHAs use for the collection of this information, as part of the Paperwork Reduction Act submission. Should you have any questions, please contact J. David Reeves, Deputy Assistant Secretary, Real Estate Assessment Center, at 202-475-8906. Thank you for your consideration and assistance. Sincerely, Sandra B. Henriquez Assistant Secretary Enclosures

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Public Housing Assessment System (PHAS): Management Operations Certification	HUD-50072	Public Housing Assessment System (PHAS) Management Operations Certification

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,174	0	0	3,174	0	0
Annual Time Burden (Hours)	3,644	0	0	3,644	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a reinstatement of a previously discontinued collection. The collection was discontinued because it was not being funded for a period of time. HUD has steady-state maintenance for the management operations subsystem, and will be utilizing the management operations certification and subsystem for PHAs with fiscal years ending June 30, 2009, through March 31, 2010.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/02/2009

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