Icr_2535-0113

Paperwork Reduction Act Submission

Please read the instruction before completing this form. For additional forms or assistance in completing this forms, contact your agency’s Paperwork Reduction Officer. Send two copies of this form, the collection instrument to be reviewed, the Supporting Statement, and any additional documentation to: Office of Information and Regulatory Affairs, Office of Management and Budget, Docket Library, Room 10102, 725 Seventeenth St. NW, Washington, DC 20503.

1. Agency/Subagency Originating Request: U.S. Department of Housing and Urban Development Office of Administration		2. OMB Control Number: a. 2535-0113	b. None
3. Type of information collection: (check one) New Collection Revision of a currently approved collection Extension of a currently approved collection Reinstatement, without change, of previously approved collection for which approval has expired Reinstatement, with change, of previously approved collection for which approval has expired Existing collection in use without an OMB control number For b-f, note item A2 of Supporting Statement instructions.	4. Type of review requested: (check one) Regular Emergency - Approval requested by Delegated 5. Small entities: Will this information collection have a significant economic impact on a substantial number of small entities? Yes No 6. Requested expiration date: a. Three years from approval date b. Other (specify)      

7. Title:

Standardized form for "Race and Ethnic Data Collection"

8. Agency form number(s): (if applicable)

HUD-27061

9. Keywords:

Housing, Racial and Ethnic Data, Grants

10. Abstract:

All HUD program offices use this form when collecting information concerning the race and ethnicity of the populations intended to benefit from HUD funding as required by Title VI of the Civil Rights Act of 1964.

11. Affected public: (mark primary with “P” and all others that apply with “X”) a. X Individuals or households e.   Farms b. X Business or other for-profit f.   Federal Government c. X Not-for-profit institutions g. P State, Local or Tribal Government		12. Obligation to respond: (mark primary with “P” and all others that apply with “X”) a.   Voluntary b. P Required to obtain or retain benefils c.   Mandatory
13. Annual reporting and recordkeeping hour burden: a. Number of respondents 1 b. Total annual responses 1 Percentage of these responses collected electronically 100 c. Total annual hours requested 2 d. Current OMB inventory 4 e. Difference (+,-) -2 f. Explanation of difference: 1. Program change: 2. Adjustment:    2  		14. Annual reporting and recordkeeping cost burden: (in thousands of dollars) Do not include costs based on the hours in item 13. a. Total annualized capital/startup costs 0 b. Total annual costs (O&M) 0 c. Total annualized cost requested 0 d. Current OMB inventory 0 e. Difference       f. Explanation of difference: 1. Program change:       2. Adjustment:      
15. Purpose of Information collection: (mark primary with “P” and all others that apply with “X”) a. X Application for benefits e.   Program planning or management b.   Program evaluation f. X Research c.   General purpose statistics g. P Requlatory or compliance d.   Audit		16. Frequency of recordkeeping or reporting: (check all that apply) a. Recordkeeping b. Third party disclosure c. Reporting: 1. On occasion 2. Weekly 3. Monthly 4. Quarterly 5. Semi-annually 6. Annually 7. Biennually 8. Other (describe)      
17. Statistical methods: Does this information collection employ statistical methods? Yes No	18. Agency contact: (person who can best answer questions regarding the content of this submission) Name: Eric Gauff Phone: 202-708-0614 x3376

19. Certification for Paperwork Reduction Act Submissions

On behalf of the U.S. Department of Housing and Urban Development, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9.

Note: The text of 5 CFR 1320.9, and the related provisions of 5 CFR 1320/8(b)(3). appear at the end of the instructions. The certification is to be made with reference to those regulatory provisions as set forth in the instructions.

The following is a summary of the topics, regarding the proposed collections of information, that the certification covers:

1. It is necessary for the proper performance of agency functions;

2. It avoids unnecessary duplication;

3. It reduces burden on small entities;

4. It uses plain, coherent, and unambiguous terminology that is understandable to respondents;

5. Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

6. It indicates the retention periods for recordkeeping requirements;

7. It informs respondents of the information called for under 5 CFR 1320.8(b)(3):

1. Why the information is being collected;

2. Use of the information;

3. Burden estimate;

4. Nature of response (voluntary, required for a benefit, or mandatory);

5. Nature and extent of confidentiality; and

6. Need to display currently valid OMB control number;

8. It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to collected (see note in item 19 of the instructions);

9. It uses effective and efficient statistical survey methodology; and

10. It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item below and explain the reason in item 18 of the Supporting Statement.

     

Signature of Program Official: X      

Date:

Supporting Statement for Paperwork Reduction Act Submission

Standardized Form HUD-27061 for Race and Ethnic Data Collection

1. Justification

1. Authority: HUD Regulations 24 CFR 1.6 - Nondiscrimination in Federally Assisted Programs of the Department of Housing and Urban Development -Effectuation of Title VI of the Civil Right Act of 1964; Federal Register Notice (62 FR 58782-58790) published on October 30, 1997; and Office of Management and Budget (OMB) Bulletin No. 00-02 –Provisional Guidance on Aggregation and Allocation of Data on Race for Use in Civil Rights Monitoring and Enforcement.

Based on the Department of Housing and Urban Development’s (HUD) Title VI Regulations (24 CFR 1.6), HUD requires all recipients of funding to maintain and submit racial and ethnic data so HUD may determine whether federally assisted programs are in compliance with Title VI data collection requirements. HUD must offer individuals, who are responding to agency data requests for race, the option of selecting one or more of five racial categories. HUD must also treat ethnicity as a category separate from race, and change the terminology for certain racial and ethnic groups.

2. Under Title VI of the Civil Right Act of 1964, no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance from the Department of Housing and Urban Development. Title VI requires all recipients of HUD funding to maintain and submit this data during program monitoring and compliance reviews to ensure compliance with nondiscrimination requirements of Title VI.

This collection of information provides that all HUD programs comply with OMB guidelines on reporting aggregating data on race and ethnicity.

2. HUD’s automated systems have been modified to conform to the latest requirements. The E-Grants system is in place and serves, as the primary system for collection of this sort of information.

4. This collection of information is not being duplicated.

5. This collection of information does not have an impact on small businesses or other small entities.

5. The racial and ethnic data of HUD funded recipients must be available to the Department to show:

(1) the actual beneficiaries of HUD’s programs and activities;

(2) the extent to which members of minority groups are beneficiaries of HUD’s federally assisted programs.

5. There are no special circumstances that require this collection of information to be conducted in a manner that is inconsistent with the guidelines in 5 CFR 1320.6.

5. Notice of this collection of information was published in the Federal Register on July12, 2006 page 39331. Comments may be received until September 11.

9. There are no payments or gifts provided to respondents in this collection of information.

9. There are no assurances of confidentiality provided in this collection of information.

11. There are no questions of a sensitive nature asked in this collection of information.

12. Estimate of the hour burden of the collection of information.

The number of responses is potentially well over four millions accounting for all submissions to the Department which provide racial / ethnic information.

The resulting public burden is reported under submissions by each program information collection.

Number of Frequency of Estimated Additional Estimated Annual

Respondents Responses Burden p/Rspns. Burden (Hours)

1 1 1.5 hour 1.5

TOTAL REPORTING BURDEN 2

13. There is no additional cost burden to respondents.

14. There is no additional cost to the Federal Government.

15. This is an extension of a currently approved collection. The form is used by grantees adjustment is to correctly report the time it takes to complete the form.

16. The results of this collection of information will not be published.

17. The OMB approval number and expiration date will be displayed on the form.

18. There are no exceptions to the certification statement identified in Item 19 of OMB 83-I.

2. Collections of Information Employing Statistical Methods

The collection of information will not be used for statistical purposes.

OMB 83-I 10/95